Meeting Minutes
Meeting with IWASH Project Staff
Date
: 15 January 2013
Time
: 9:00 AM to 4.00 PM
Venue : IWASH Project Office, Dhaka
The monthly staff meeting of the IWASH project was held on the above mentioned date, time and venue. The
following members were present in the meeting:
1.
2.
3.
4.
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6.
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8.
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Md.Ariful Islam, Project Manager, IWASHP
Md.Abdul Hamid Fakir,President,NDBUS
Momotaz Begum,Treasurer, NDBUS
Md.Tawfiqul Haque,Project Engineer,IWASHP
Md. Shahinur Islam, Asst. Project Engineers, IWASHP
Md.Saiful Islam, Asst. Project Engineers ,IWASHP
MoonMoon Rahman,Monitoring & Documentation Officer, IWASHP
Selina Begum,Training & hygiene promotion officer, IWASHP
Shilpi Gain,Admin & Finance Officer, IWASHP
Kh.Mahbubur Rahman,Asst. Admin & Finance Officer, IWASHP
Taslima begum,FS, IWASHP
Huneara Afruz,FS, IWASHP
Bristy Akter, CM, IWASHP
Shahidul Islam Masum,CM, IWASHP
Mainul Islam ,CM, IWASHP
Sabiha Sharmin, CM, IWASHP
Sheuli Akter, CM, IWASHP
Fazilatun nesa Lovely, CM, IWASHP
Manobi Sarker, CM, IWASHP
Shahanaz, CM, IWASHP
Md.Alamin Sheikh, CM, IWASHP
Md.Gias Uddin, CM, IWASHP
Md.Harun-Or-Rashid, CM, IWASHP
Md,Saidur Rahman, CM, IWASHP
Md.Saiful Islam, CM, IWASHP
Md,Jewel Sarker, CM, IWASHP
Md.Selim, CM, IWASHP
Kazi Sazzat Hossain, CM, IWASHP
Md.Nannu Miah, CM, IWASHP
Laxman Chandra Debnath, CM, IWASHP
Shamsunnahar, CM, IWASHP
Josna Akter, CM, IWASHP
Joinal Abedin,CT, CM, IWASHP
The following agenda were discussed in the meeting:
Agenda:


Review Last meeting minutes:
Status of  Adolescent group
 Child Group


Progress of Hardware Implementation/Hardware implementation strategy :
o Water Point
o Stand Post
o Community Latrine (CL)
o Drain
 Brick
 Pipe








Female group
Waste management( Van trolley)
Vacutag
CDC Bank Account
Documentation of findings
Discussion on Implementation Guideline
Reporting system
Monthly Action Plan
Training
 Admin
 Staff Salary
 Office Safety and Security
 Leave
Following decisions were taken through discussion:
SL
01
Session
Review last meeting
minutes
Discussion & Decision




02
Status of –
 CAP
 Adolescent
group
Responsible
Discussion
PM,
Supervisor,
The meeting started with welcome note and warm CM
greetings from Mr. Ariful Islam, Project Manager,
IWASH project.
As the first agendum, the last meeting minutes
reviewed by MoonMoon Rahman, Monitoring and
documentation Officer,IWASH Project .
Decision
It was decided that All Community Mobilizers (CMs)
will intensify field work as per monthly plan and will
keep record of daily field activities as per project
requirement considering field situation.
Supervisor will submit all kind of hardware related
document to PE for final review.
Discussion:
PM
Ms Selina Begum, Training & Hygiene promotion
Officer discussed about the agenda and she wanted to
know the status of CAP, Adolescent group, Child group
Remarks



Child group
Female group
Tea stall
session
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

03 





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& Female group.
CMs let informed that they were in action to
disseminate hygiene messages to their Female,
Adolescent girl and Child group and completed all the
planned ground work of hardware installation.
Decision:
It was decided that beside dissemination the hygiene
messages CMs will visit daily at least 5 house hold and
will follow up either the community practicing hygiene
behavior or not and will ensure that Child group are
disseminating hygiene message to their friends and
family.
It was also decided that Cms will keep resolution of all
sessions and will keep all kind of document properly.
Progress of
Discussion:
M&D O and
Hardware
T&HPO
Implementation/  Project Engineer Discussed about the Progress of
Hardware Implementation/Hardware implementation
Hardware
strategy in detail.CMs let inform that they have been
implementation
following all kind of process /step of hardware
strategy:
implementation.
Water Point
Stand Post
Decision:
Community
Latrine (CL)
 It was decided that hardware installation will start
Drain
with cost sharing approach and installation activities
will run as per submitted work plan. If need any
Brick
change than it must be discussed with project
Pipe
Engineer and Project Manager. 4 adoltescent girl
Waste
group will be formed at three slums and will provide
management(
orientation by T&HP Officer for participatory
Van trolley)
monitoring at community level.
 It was also decided that a participatory monitoring
Vacutag
format will be developed by Monitoring &
Documentation officer ASAP
 CMs will take part with the adolescent group to carry
out participatory monitoring activities at community
level.
PM will develop a CSA format based on
consultation with UNICEF representative and
update of CSA will be started after receiving
fund from the donor.
04
PE
CDC Bank Account


Discussion:
Discussion was held in relation to hardware
installation guideline.
PM discussed about the existing CSA .The house
express the existing CSA will not reflect the present
situation and it needs to update for programmatic
need.
Decision:

It was decided that in the second half PE will share a
detail guideline with CMs & Supervisor.

05
It was also decided that all CMs will follow the
guideline and if feel any problem at field level then will
inform instantly respective Supervisors.
CDC leaders
CDC Bank account


Discussion:
A detailed discussion was held on CDC account.
Decision:
It was decided that respective CDC will open separate
bank account to deposit O & M fund and also for
hardware options.
As all the agenda were being discussed the Project Manager declared the closing of the meeting with the
vote of thanks to all the participants.
Prepared by
……………………………………..
(MoonMoon Rahman)
Review & Approved By
……………………………………
(Md.Ariful Islam)
Monitoring & Documentation
Officer
IWASHProject, PSTC
Date: 11 December 2012
Project Manager
IWASH Project, PSTC
Date: 11 December 2012