CODEOL BUSINESS SOLUTIONS
eazyProcure™
BUSINESS PROFILE
PROCUREMENT SOLUTIONS
WELCOME TO THE FUTURE OF
PROCUREMENT MANAGEMENT
OVERVIEW
Codeol Business Solutions is a procurement
management technology implementation
and development company based in Kenya.
Codeol uses best-in-class technology
solutions to ensure efficiency in the creation
and management of procurement data and
processes for clients.
Codeol’s procurement solutions address
current supply chain challenges in both
government and the private sector by
utilizing state of the art technology
integrated with blockchain. Use of integrated
blockchain technology streamlines the
procurement and supply chain processes and
brings about positive change to the industry.
Our Services
Codeol also provides the following Value
Adding services to clients:
✓Procurement Consulting;
✓Procurement Automation
✓Tender Assistance
✓Procurement audits
✓Training on our systems
✓System implementation, Post
implementation support;
On eazyProcure™ platform, suppliers are
required to submit all their information online.
The platform automates the evaluation, scoring
and ranking of these submissions, and issues
results through system-generated reports. The
platform is secure, auditable and provides
transparency in the request for supplier prices
process. This is possible because only the
bidder/supplier interacts with the platform
during the submission process and neither
Codeol nor any other outside party has visibility
of an individual bidder or supplier submission
during the submission period.
The efficiencies it offers lead to lower risk,
higher bid uptake and more competitive
pricing.
Users of eazyProcure include “Buyers” (clients
looking to build tenders on the system i.e.
contract initiators) and “Sellers” (e.g.
bidders/suppliers/service providers).
Activities offered by eazyProcure™
eazyProcure™ online platform can be used for
supplier sourcing in the following ways:
✓Prequalification of suppliers
✓Request for quotations
✓Tenders
✓Due diligence
Introducing eazyProcure™
Codeol offers eazyProcure - a web-based
platform that connects bidders (suppliers)
with supply chain administrators in a secure
and transparent environment.
The platform automates competitive supplier
sourcing and identification process activities
like prequalification, request for quotations,
tendering and EOI’s.
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✓Document evaluation
✓Expression of interest
✓Supplier price benchmarking
Codeol seamlessly integrates best international
Procurement practices with key technologies
that are aligned and customizable for a unique,
holistic East African Solution.
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EAZYPROCURE
HOW IT WORKS
The current practice employed by most organizations in sourcing for suppliers is the
manual Tender Box approach where hard copy bids are dropped into a tender box and
thereafter evaluated manually by a panel or committee. Alternatively, some organizations
request for this tender information to be attached on emails.
A unique distinction of the eazyProcure™ platform is that bidders are required to submit
all their information online. The platform automates the evaluation, scoring and ranking of
these submissions, and issues results through system-generated reports.
The online procurement service is achieved by performing several key steps in the
following order:
Tender
Opens
Stage 1 - Preparation
1)
2)
3)
Final Agreement and contract agreement meeting between the client and
Codeol.
Bidder
Logs
Client’s
tender requirements analysis, Definition of prequalification and
into
evaluation
system criteria.
& finds
tender
Building
of web template based on agreed upon evaluation criteria on
eazyProcure™.
Stage 2 – Online Bidding
1) Tender invitation and /or advertisement.
2) Online Bidding on eazyProcure™ by bidders.
Stage 3 – Online bidding ends
1) Intermediate reporting to the Tender Committee
2) Quality check on all the mandatory and non-mandatory documents
submitted by bidders.
Stage 3 – Completion
1) Executive Reporting
2) Review by client’s tender committee
3) Communication and award
4) Due diligence as required (Optional)
Due to automation, eazyProcure™
provides advantages and benefits that include
transparency, integrity and efficiency in the entire tendering and prequalification process.
Additionally, eazyProcure™ delivers improvements on current working practices by
reducing tendering periods.
Use of the solution also saves on paper work and offers secure electronic archiving and
retrieval which saves on storage space and thereby costs.
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EAZYPROCURE KEY FEATURES
TECHNOLOGICAL INTELLIGENCE RADICALLY IMPROVES PROCUREMENT
PROCESSES AND ENFORCES ACTIVE COMPLIANCE
>
>
ADVANCED ALGORITHMS
Matches data and category searches between
Buyers and Sellers.
A key-word search and filter engine that
becomes more intelligent over time and flags
irregularities.
Proactive early warnings and alerts of
documents expiring (e.g. tax clearance).
Bidders/Suppliers are automatically notified
of cut-off dates and incomplete information
(greater ease of making cut-off deadlines and
pro-active compliance).
> GENERIC BID DATA AUTOPOPULATION
>
The ability for Buyers and Sellers to protect
private & confidential information/
documentation, e.g. IP/trade secrets.
On-demand recovery of archived bid
documents.
>
>
> COMMUNICATIONS
eazyProcure has a notifications area where
any communication and feedback to
bidders is generated. This includes
reminders about closing times, addendums
and any other I formation in regard to the
tender.
RATINGS SYSTEM
Rates Supplier performance against bid
specifications.
SECURITY
ACCOUNTABILITY
Assigning roles to participants within the supply
chain process ensures accountability with
bespoke and secure data flows assigned to user
roles.
Data transition from one Tender to the next
saves time and encourages active compliance.
> DATA PROTECTION
NON-COMPLIANCE
NOTIFICATION
>
DECENTRALIZED DOCUMENT
STORAGE
Verifies and enforces compliance of Buyers
and Seller e.g. tax clearance, certificate of
origin, founding statements, etc.
Monitoring and lock-out of users who abuse the
bid process.
Fully documented audit trail removes potential
for manipulation of records.
Focused cyber security embedded in the solution
design.
EAZYPROCURE
ENHANCED FEATURES
1
Multi-industry application.
3
2
Regulatory & legal compliance,
e.g. the ability to filter and
block
participants of concern,
Enhanced documentation
matrix and management
functionality.
4
State-of-the-art rules engine reducing
evaluation and adjudication
time and inefficiencies.
5
Bespoke reporting functionality – data
structures and mapping
enable customized reporting.
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EAZYPROCURE GENERAL BENEFITS
✓
Simple, inexpensive, easy to use interface and process.
✓
Enhanced security and ease of audit.
✓
Blockchain-driven encryption, authentication and validation.
✓
Paper and storage reduction.
✓
Bidders have the ability to modify or correct their bids up to the cut-off date.
✓
Feedback on results is customizable, automated and transparent.
✓
Automated processing and scoring.
✓
Associated cost and time savings.
✓
Reduction in cost of paper document delivery, e.g. courier costs.
✓
Risk of bidders failing to submit document timeously due to logistical challenges is
minimized.4
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CODEOL BUSINESS SOLUTIONS
OTHER PROCUREMENT SERVICES
Procurement Assistance
1
CODEOL will assist you to specify, source and contract for your requirements in
a manner to suit your organization’s procurement needs. If you are going out to
tender, we help prepare and compare your document for various tender types.
We will use your business requirements to develop the documentation and help
you get the most out of your suppliers.
The scope of our services could be dependent on Conditions of Tender;
Statement of Requirements; Compliance Criteria and Weighting; Environmental
requirements; Conditions of Contract; Value Adds; Additional requirements as
per the scope of your tender.
Evaluation of Tenders and Bid Documents
2
Tender Analysis - Awarding a project or portion of a project to a contractor
involves a rigorous tender evaluation process that requires an experienced
team.
While numerous organizations may compete for lucrative contracts, the
tender process must separate the bidders most likely to provide high-level
success from those who are not.
As an experienced Procurement organization in Africa, we provide
determined tender analysis designed to match your project with the best
available suppliers.
Procurement Audit
Codeol Business Solutions’ procurement audit service includes scrutinizing
3
transaction
processes
and
internal
procurement
functions,
verifying
compliance with organizational and legal requirements, analysing procedures,
planning and approval processes. We conduct the full spectrum of
procurement auditing to make sure you are achieving real value for money in
all your procurement operations.
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CODEOL BUSINESS SOLUTIONS
CONCLUSION
Our execution strategy incorporates proven methodologies, extremely qualified
personnel, and a highly responsive approach to managing deliverables.
Our team has successfully performed similar work for many corporate companies
in the country. The technology platform is not only scalable, but innovative,
robust and designed for large supplier databases.
Thank you for your consideration,
EVANS WAFULA OLAKI
DIRECTOR
CODEOL BUSINESS SOLUTIONS
Vinodeep Towers MSA Rd
P.O BOX 1191 - 00300 Nairobi
Tel: 020 241 9771
Cell: +254 741 197 710
info@codeol.co.ke
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