PART 1
(Open to the public)
ITEM NO.
REPORT OF THE STRATEGIC DIRECTOR OF CUSTOMER AND SUPPORT SERVICES
To the: Lead Member for Customer and Support Services
On: Monday 28 June 2010.
TITLE : Removal/Transportation of Furniture and Equipment,
1st September 2010 to 31st August 2012 option to extend to 31st August 2014.
RECOMMENDATIONS : The Lead Member is requested to approve:A contract award to John Bradshaws & Son Ltd, Removals for the Transportation of
Furniture and Equipment for a period 1st September 2010 to 31st August 2012 (with the
option to extend to 30th April 2010).
Authorise delegated authority to the Strategic Director of Customer and Support Services or
his appointed representative to negotiate an optional 24 month extension (reviewed
annually) to the contract dependent on satisfactory service provision.
Authorise the City Solicitor to prepare contract award documents as soon as possible
EXECUTIVE SUMMARY :
The approval to enter into a contract agreement with John Bradshaws which represents the
best overall value for the authority and the most cost effective option.
The Reasons are to ensure that the service is carried out in accordance with Contractual
Standing Orders and that the delivery of the service is undertaken in a safe, reliable and
professional manner. The contractual arrangement will allow the cost of removals to be
monitored and controlled in accordance with agreed rates.
Options considered and rejected were The existing arrangement involved the use of 2
removal companies; the evaluation process has identified that 1 contractor is adequate to
provide the level and extent of service required by the contract based on previous
experience.
BACKGROUND DOCUMENTS :
OJEU Advertisement
The Chest advertisement
Life in Salford Magazine
Tender receipt schedule
Tender evaluation matrix. (These documents contain commercially sensitive information and
are not for public scrutiny)
ASSESSMENT OF RISK :
There are no foreseeable risks associated with this tender which are not covered by the
normally required insurance provision.
SOURCES OF FUNDING :
COMMENTS OF THE STRATEGIC DIRECTOR OF CUSTOMER AND SUPPORT
SERVICES (or his representative)
LEGAL IMPLICATIONS
None.
FINANCIAL ADVICE
OBTAINED
Experian Check
Company accounts have been
assessed.
PROPERTY (if applicable):
Not Applicable
HUMAN RESOURCES (if applicable):
Not Applicable
CONTACT OFFICER :
Deborah Derbyshire, Corporate Procurement Team.
WARD(S) TO WHICH REPORT RELATE(S) :
All wards
KEY COUNCIL POLICIES :
Best Value; Procurement Policies.
DETAILS :
An Open Procedure advertisement was placed in the OJEU and the Chest (the north west’s
procurement portal) on 11th December 2009. There was 58 expressions of interest
requesting a tender pack before the closing date of Thursday 28th January 2010. The
documentation included a detailed service specification, qualification questionnaire and a
pricing schedule.
19 tenders was received by the closing date of 19 March 2010.
Evaluation of all submissions was undertaken by a panel consisting of 5 officers
(Sustainable and Regeneration, Children’s Services, Community Health and Social Care and
Procurement). The evaluation scoring related to 40% quality based on contract specifics
questions and price represented 60%.
The anticipated value of the contract is £250,000 for 2 years and £500,000 for 4 years. The
overall spend will depend upon the demand for the service as this can fluctuate
considerably.
Based on the current basic contract prices, the new tender proposal identifies an estimated
potential saving of £1250 this does not take into account the ancillary list provided and is
hard to quantify but is expected to provide a further estimated additional saving of £1250
against the ancillary list. Actual savings will be identified after the first twelve months.