Attachment 1
ASIAN PRODUCTIVITY ORGANIZATION
TES APPLICATION FORM
Requesting country:
PAKISTAN
Subject (project title):
Training of Trainer - Kaizen Practitioners Program
Please explain clearly the objectives and background of the project and the need for
employing TES, outlining existing problems and shortcomings, if any. Please also describe
the expected end results of the proposed TES. Please note that the descriptions of objectives
will be examined carefully and reviewed by the TES Committee to ensure that the proposed
TES project is in line with the modality and scope of TES 2019.
1. General Information
Objective:
This program desires to achieve the following objectives:
 To train the Trainers, Consultants, Improvement/Quality Managers, Production Managers,
Supervisors, Floor Managers and most importantly NPO core team for a multiplying effect and
more practical solutions to the industry.
 To inculcate the Kaizen culture/mindset: To improve productivity, improved quality, better
safety, faster delivery, lower costs, product cycle time and greater customer satisfaction.
 To address waste in areas such as inventory, waiting times, transportation, worker motion,
employee skills, over production, excess quality and in processes.
 Increase employee’s motivation level resulting in higher employee morale, job satisfaction, and
lower turn-over.
Background:
To transform successfully into a productivity driven economy, a concerted effort is needed to
equip our workforce with required technologies and skills. The National Productivity
Organization (NPO) endeavors to bring change to make our organizations and workforce as
efficient and innovative as in the developed countries. With this aspire in mind and increased
market pressures/customer requirements the NPO had invited Mr. Kazuteru Chinone with the
cooperation and assistance of APO.
During his stay, he conducted interactive trainings as well as field visits to factories. He
recommended NPO Pakistan to organize training programs on Kaizen practice and develop
demo companies in order to demonstrate Kobetsu Kaizen. In fact, KAIZEN's approach to
project management lends itself to a high degree of responsiveness, which allows expediting
decision making and responding quickly to challenges and opportunities as they arise.
In Pakistan, the industry is now recognizing the importance of Kaizen and its tools &
techniques keeping in view their high cost of production and productivity gaps. The need is
to guide and convince the industry to address issues like mindset change, wastages, minimize
cost, variations and accident without compromising on their quality and delivery.
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In this context, NPO intends to develop its core specialized team on the subject with special
focus on practical implementation and tangible benefits.
This Project Links with Priority Areas of under the subject under the subjects:
 Development of NPOs, SMEs, and Communities (Industrial engineering techniques
for productivity improvement in SMEs;) and
 Innovation-led Productivity (Public- and service-sector productivity; & Humancentered productivity;
2. Scope and Methodology
a. Scope:
The Development of Kaizen Practitioners would facilitate Supervisors, Floor Managers and most
importantly developing pool of Kaizen practitioners NPO core team for a multiplying effect and more
practical solutions to the industry and to increase productivity. This will also Reduce cost, wastages
and accidents in a quickly changing economic environment
b. Methodology:
After confirmation of Letter of Assignment (LA) from APO Japan about the expert, we will than
asked the interested companies to nominate their employees for the subject program.
Training venue will be selected with our collaborators for classrooms trainings and host factories
where shop floor trainings will be conducted.
Maintenance & Production Managers, NPO team, Trainers & consultants will participate in the
training.
Training will include classroom lectures, Case studies and practical demonstration of Kaizen tools for
20-25 per Training Session.
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3. Expected output, outcome, outcome measure and outcome target
Specify the intermediate output and/or objective of the program (achievable upon the
completion of the project);
Elaborate on the outcome intended to be aimed
OUTCOME of Level-1
Participants will understand the origin, principles and philosophy of KAIZEN. Anti-waste awareness
is rekindled through practical hands-on exercises in the workplace. Techniques are practiced to
systematically identify and eliminate areas of waste.
OUTCOME of Level-2
Further KAIZEN/TPM tools and methods will be presented and exercised upon for the purpose of
reducing losses and wastage or even completely eliminating same. Participants will get to know how
to work with TPM on the ZERO Line Principles and the steps required for the elimination of
standstill and set-up times.
OUTCOME of Level-2
Further KAIZEN/TPM tools and methods will be presented and exercised upon for the purpose of
reducing losses and wastage or even completely eliminating same. Participants will get to know how
to work with TPM on the ZERO Line Principles and the steps required for the elimination of
standstill and set-up times
a.
Detail how NPO evaluate the successful achievement of output and the outcomes;
Practical demonstration:
 Practical demonstration of some activities in the road map.
 Diagnosis of factory/ office keeping in view of Kaizen concepts/methodology.
 Practical demonstration for using various tools for implementing Kaizen
and
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4. Action plan to follow up
a. Elaborate the link between the stated objective and the possible follow up action;
As stated in objectives that (To train the Trainers, Consultants, Improvement/Quality Managers,
Production Managers, Supervisors, Floor Managers and most importantly NPO core team for a
multiplying effect and more practical solutions to the industry.)
Participants will understand the KAIZEN Management System. They will be able to lay the
groundwork for a successful change process in a decisive manner through diagnostics,
strategy development and implementation planning. They will learn the methods and
measures to successfully implement and further improve change processes throughout the
entire company. They will be able to work out and implement training and improvement
workshops.
b.
Explain how the follow up can facilitate the achievement of outcome.
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5. Requirement for Experts:
01
(1)
No.
of
experts
required*:
a. Please specify the number of expert(s). Describe the reasons for requesting more than
one expert for a single proposed TES project, if applicable.
b. Give details on the background/reason for the need to engage with the proposed expert
NA
(2) Acceptable languages:
English
__________________________
(3) Interpreter available:
Yes 
No 
(4) Candidate expert(s) or organization(s) for the APO to approach, if any:
Option 1
Name:
Designation:
Address:
Tel & fax numbers:
e-Mail address:
Option 2
Name:
Designation:
Address:
Tel & fax numbers:
e-Mail address:
Option 3
Name:
Designation:
Address:
Tel & fax numbers:
e-Mail address:
Other details and requirements such as qualifications and experience, if any:
Remarks: If the CV of the suggested expert(s) is available, please attach a copy to this
application form for effective coordination and preparation.
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6. Timing
Project timing:
From
Duration:
14 days
July , 2020
(
Expert’s working days:
Flexibility
in
the
timing/duration (check
the box)
To
12
July , 2020
)days

Fixed, hence not flexible
√ Preferable, but not yet fixed

Adjustable to suit expert’s availability
7. Daily program and schedule: Indicate all travel days of the expert including arrival at and
departure from the venue(s) and expert’s daily activity including all nonworking days during
the entire service period. If the space is not sufficient, please attach the itinerary.
Date
Activity
City
Arrival
Day-1
Day-2
Day-3
Day-4
Day-5
Introduction and Briefing about NPOPakistan
KAIZEN
Foundations
Day-1(level-1
program)
KAIZEN Foundations Day-2
KAIZEN Foundations Day-3
KAIZEN Toolbox Day-1(level-2 program)
Day-6
KAIZEN Toolbox Day-2
Day-7
Day-8
Day-9
KAIZEN Toolbox Day-3
Rest Day
Islamabad/Faisalabad/Lahore
KAIZEN Management Day -1(level-s3
program)
Day-10
KAIZEN Management Day -2
Day-11
KAIZEN Management Day -3
Day-12
Day-13
Consultancy in factory
Consultancy in factory
Day-15
Evaluation &
assignements)
Departure
Day-16
Conclusion
(Post
TES
*Note: Activity should indicate specific topics of the presentations, consulting subjects, or
detail coverage of the services. Applications lacking this information cannot be considered
for selection.
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8. Type of services required:
As mentioned in the Project Notification, there are two main ways to receive TES: 1)
conducting training courses to develop trainers and consultants of NPOs as well as related
organizations; and 2) providing consultancy services to solve productivity-related issues.
Depending on the nature of the application, please provide detailed information on either 1)
or 2) below.
Please select the appropriate type of service that experts are required to provide.
(1) Seminar/Training Course
Name of seminar/training course:
Kaizen Practitioners Program
Organized by:
National Productivity Organization - Pakistan
Outline of scope:
The Development of Kaizen Practitioners would facilitate
Supervisors, Floor Managers and most importantly
developing pool of Kaizen practitioners NPO core team
for a multiplying effect and more practical solutions to
the industry and to increase productivity. This will also
Reduce cost, wastages and accidents in a quickly
changing economic environment
Methodology:
After confirmation of Letter of Assignment (LA) from
APO Japan about the expert, we will than asked the
interested companies to nominate their employees for the
subject program.
Training venue will be selected with our collaborators for
classrooms trainings and host factories where shop floor
trainings will be conducted.
Maintenance & Production Managers, NPO team,
Trainers & consultants will participate in the training.
Training will include classroom lectures, Case studies and
practical demonstration of Kaizen tools
No. of expected participants:
20-25 per Training Session
KAIZEN Foundations- LEVEL-1
All technical, administrative and management-level
workforces who need to better understand and practice
the fundamental principles and methods of KAIZEN.
Type of participants
(specialty, industry, etc.):
expected KAIZEN Toolbox LEVEL-2
All such staffs and management-level staffs as are
entrusted with the responsibility of continuously
improving facilities and processes. KAIZEN operatives,
masters, planning experts, job preparation staffs, quality
management and CIP coordinators
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KAIZEN Management Level-3
KAIZEN Manager, TPM Manager and Improvement
Manager as well as Management-level staff who are
responsible for the introduction of change processes.
&
NPO team
03 years
Participants’ experience:
Masters, Graduate/Associate Engineers
Level of knowledge of participants in
the specialized topic/area:
Theoretical:
KAIZEN Foundations- LEVEL-1
(3 days)
 Origin and development of KAIZEN
 KAIZEN philosophy (GEMBA, MUDA, etc.)
 Waste in the production and service area
 MUDA searching - live on-the-spot
 Presentation of potential improvement
 5S campaign, benefits of standardization
 Deming circle (SDCA / PDCA)
 Structured problem solving
 7 quality tools
 Success control through visual management
 Integration of staff in the KAIZEN process
 KAIZEN in the administrative area
OUTCOME of Level-1
Details of contents to be covered by Participants will understand the origin, principles and
philosophy of KAIZEN. Anti-waste awareness is
the APO expert (indicate any special rekindled through practical hands-on exercises in the
emphasis required):
workplace. Techniques are practiced to systematically
identify and eliminate areas of waste.
KAIZEN Toolbox LEVEL-2
(3 days)
 Methods for the systematic prevention of losses
- Kobetsu KAIZEN Process
- Structure of different kind of losses (Loss tree)
- „Zero-Line-Principle “
 OEE Improvements (Overall Equipment
Effectiveness)
- Pareto analysis, N5W, 5W1H
- Development of a Kobetsu KAIZEN Process
- SMED workshop (SPEED)
 Reduction of “Quality Defects”
- 8th Strategy (Emphasis “Quality Matrix”)
- Exercises and practice-related lecture will
complete the program
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OUTCOME of Level-2
Further KAIZEN/TPM tools and methods will be
presented and exercised upon for the purpose of reducing
losses and wastage or even completely eliminating same.
Participants will get to know how to work with TPM on
the ZERO Line Principles and the steps required for the
elimination of standstill and set-up times
KAIZEN Management Level-3
(3 days)
 The “KAIZEN Management System”
 Standards required and duties of a KAIZEN
Manager & Coach
 KAIZEN Audit (Case study)
 Analysis of potential improvements (SWOT)
 Development of a KAIZEN strategy
 KAIZEN Implementation Program (Road Map)
 Selection of targeted KAIZEN methods in project
work
 Developing a support organization (Support
Office)
 Developing a training system
 Integration of management-level workforces
 Visual management (Build-up of team boards)
 Motivation of team members
 Teamwork, Facilitation of KAIZEN teams
 Control of problem-solving processes
 Practice-oriented presentation exercises
OUTCOME of Level-3
Participants will understand the KAIZEN
Management System. They will be able to lay the
groundwork for a successful change process in a
decisive manner through diagnostics, strategy
development and implementation planning. They
will learn the methods and measures to successfully
implement and further improve change processes
throughout the entire company.
They will be able to work out and implement
training and improvement workshops.
Practical demonstration:
 Practical demonstration of some activities in the
road map.
 Diagnosis of factory/ office keeping in view of
Kaizen concepts/methodology.
 Practical demonstration for using various tools
for implementing Kaizen
Others
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If a synopsis is required, indicate the
Day/month
deadline for submission:
Yes (
): The APO expert is expected to
conduct the project by him/herself
Will the APO expert be the sole
faculty of the program?
No (
local/international
organizers.
): There will be other
experts arranged by local
If no, indicate the time allocated to The expert is expected to conduct (
) session(s)
the APO expert for his/her and the expected time for each session is approx.
lecture/presentation:
(
) minutes
Names and designations of other
experts and topics to be covered by
them:
(2) Consultancy
Information on organizations to receive consultancy service from the APO expert.
No. of benefiting organizations
Name of organization
and URL
(
) organizations
Type* & volume of
business
No. of
employees
Special problems &
areas to be emphasized
*Please specify whether the benefiting organization is in the public or private sector.
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9. Local counterparts:
Please provide the particulars of local counterparts for the TES project requested.
Siraj Muhammad Khan
Name:
Assistant Manager
Designation:
National Productivity Organization - Pakistan
Name of organization:
MBA with major in Marketing with more
than 13 years of experience.
Education/experience*:
*Remarks: Please attach brief biodata.
Requested by:
Aftab Khan Mehsud
Date:
09-02-2020
Date:
28-02-20
Head (GPTDC)
Endorsed by:
APO Liaison Officer
Important:
This application should be submitted by the NPO or other organization or company as
directed by the NPO concerned. If the application is submitted by an organization or a
company other than an NPO, the APO must receive an endorsement of the application
from the APO Liaison Officer or the NPO. The application will neither be processed
nor acknowledged until the APO receives such an endorsement.
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