DOC. NO.: 0304-GP-112
JOB NO. : 2011065
PROJECT HEALTH, SAFETY AND ENVIRONMENT PLAN
PROJECT
: BIR EL MSANA FIELD DEVELOPMENT PROJECT
CONTRACT NO.
: BMS-001
LOCATION
: BIR EL MSANA, ALGERIA
CONTRACTING
AUTHORITY
: SONATRACH SPA / HESS (RHOURDE EL ROUNI) LIMITED
/ PETRONAS CARIGALI OVERSEAS SDN BHD
0
Mar. 14, 2012
Approved for Design
Y. M. Kim
D.S.Bae
J.W. Lee
REV.
DATE
DESCRIPTION
PREPARED
CHECKED
APPROVED
APPROVED
BY CA
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REVISION LOG
REV.
NO.
REV. DATE
REVISED PAGE
MAJOR CHANGE DESCRIPTION
A1
Nov. 25, 2011
-
Issued for Approval
A2
Jan. 27, 2012
ALL
CA’s Comment Incorporated
0
Mar.14.2012
Approved for Design
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TABLE OF CONTENTS
1.
PURPOSE................................................................................................................ 4
2.
SCOPE .................................................................................................................... 4
3.
ABBREVIATION AND ACRONYMS ........................................................................ 4
4.
HSE LEADERSHIP AND ACCOUNTABILITY ......................................................... 4
5.
HSE POLICY ........................................................................................................... 5
6.
HSE ORGANIZATION AND RESPONSIBILITIES................................................... 8
7.
SUBCONTRACTOR .............................................................................................. 12
8.
MANAGEMENT OF CHANGE ............................................................................... 14
9.
COMPETENCY ASSURANCE .............................................................................. 14
10.
INTEGRITY ASSURANCE..................................................................................... 15
11.
RISK EVALUATION AND MANAGEMENT ........................................................... 15
12.
CONSTRUCTION SAFETY PLANNING................................................................ 22
13.
COMMISSIONING SAFETY PLANNING............................................................... 24
14.
START-UP PRECAUTIONS SAFETY PLANNING ................................................ 25
15.
HSE DOCUMENTATION ....................................................................................... 24
16.
HSE TRAINING ..................................................................................................... 27
17.
PERMIT TO WORK SYSTEM................................................................................ 31
18.
PERSONAL PROTECTIVE EQUIPMENT (PPE) ................................................... 33
19.
COMMUNICATION NETWORK............................................................................. 33
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20.
HSE MEETINGS .................................................................................................... 35
21.
EMERGENCY EVACUATION PROCEDURE ........................................................ 37
22.
FIRE PREVENTION AND PROTECTION .............................................................. 37
23.
HSE AWARENESS ................................................................................................ 38
24.
MANAGEMENT OF WASTE MATERIALS ............................................................ 38
25.
WELFARE.............................................................................................................. 41
26.
IMPLEMENTATION AND MONITORING ............................................................... 42
27.
AUDIT AND REVIEW ............................................................................................ 42
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PURPOSE
The purpose of this Health, Safety and Environmental Plan is to outline the scope of
services and activities that shall be undertaken in the Project HSE scope of the Bir El
Msana (BMS) Project, hereinafter referred to as the ‘Project’.
This document describes Contracting Authority (herein after referred to as ‘CA’) EHS Plan,
CA EHS Management Plan, HYUNDAI Engineering Co., Ltd. (Contractor) HSE
Management System, and ensures that all major hazards that could cause harm to people,
environment or assets have been identified, and suitable controls and risk reduction
measures are implemented so that the risk associated to the work is as low as reasonably
practicable (ALARP).
2.
SCOPE
This Project HSE Plan is developed, based on the CA’s requirements, and is designed to
describe how Contractor will manage and coordinate their HSE operations during the
Engineering, Construction, Commissioning and Start-up Phase for BMS Project of the
Contracting Authority.
3.
4.
ABBREVIATIONS AND ACRONYMS
CA
Contracting Authority (Bir El Msana – BMS).
CONTRACTOR
Hyundai Engineering Co,. Ltd.
COSHH
Control of Substances Hazards to Health.
EPC
Engineering, Procurement and Construction.
HSE
Health, Safety and Engineering.
HAZOP
Hazard and Operations.
SIL
Safety Integrity Level.
QRA
Quantitative Risk Assessment.
SIMOPs
Simultaneous Operations.
HEMP
Hazard Effects Management Process.
JSA
Job Safety Analysis.
PPE
Personnel Protective Equipments.
PTW
Permit to Work
HSE LEADERSHIP AND ACCOUNTABILITY
Contractor will ensure that all Contractor’s personnel are briefed, understand and strictly
adhere to CA’s policies and directives on the health, safety and the environment.
Contractor will demonstrate leadership and commitment through actively participating in all
aspects of HSE management, supporting open dialogue and by allocating sufficient
resources to ensure that the HSE requirements are met.
Contractor will ensure that HSE responsibilities, authorities, accountabilities and
competencies are clearly defined, documented, communicated and exercised at all levels.
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Contractor will ensure that individuals and team contributions to HSE performance are
recognized and considered during performance appraisals.
Contractor will set clear HSE goals, objectives and targets and ensure that performance is
evaluated against them.
5.
HSE POLICY
5.1
HSE Policy Statement
Contractor is committed to achieving the highest level of Health, Safety and Environment
(HSE) Management in all activities and services it undertakes.
To comply with these commitments, Contractor will:

Establish and implement the HSE Management System.

Employ proactive measures on risk assessment and environmental impact assessment,
and establish controls across all of its operations.

Comply with current applicable HSE legislation and welcome the recommendations
from interested parties that will positively contribute to the safety of the Project, the
Environment and the Workplace.

Establish the HSE objectives and periodically monitor HSE performance for continual
improvement.

Educate employees and relevant Subcontractors’ personnel in their roles and
responsibilities and train them to be competent for the duty in order to achieve
conformance to this policy.

Review on an annual basis and revise this policy as necessary to ensure it remains
relevant and appropriate to all requirements.
The HSE policy statement of Contractor is shown below.
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Project HSE Policy Statement
Contractor will prepare, implement and maintain a Project HSE Policy which shall contain a
written statement of policy describing Contractor's HSE Philosophy and Project HSE
Objective. It shall be communicated to all personnel and posted at prominent area. These
will be displayed at all contractor and sub-contractor sites.
5.3
Drug and Alcohol Policy Statement
Contractor shall have the right to prevent entry to the work site of any persons suspected of
being under the influence of drugs and/or alcohol. The introduction of alcohol or illegal
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drugs on to the work site shall be strictly prohibited.
Anyone found under the influence of alcohol or drugs shall be removed from site.
All personnel will be advised on this Policy at their induction briefing and that Contractor
may carry out random testing on the personnel on the project.
5.4
HSE Objectives
Contractor will incorporate the following objectives:

Identify all potential hazards associated with the execution of the Project, and to
develop prevention, control and mitigation measures to eliminate or minimize harm to
people, damage to plant or equipment, or adverse impact on the environment.

Encourage the adoption of a positive, proactive, committed HSE culture throughout all
phases of the Project.

Achieve a target of zero fatalities and zero lost time injuries.

Minimize any impact on the natural environment.

Implement a management system with clear health, safety and environmental
objectives.

Review the management of HSE throughout the Project duration in order to
continuously improve performance.

Communicate all the above objectives to all personnel in the Project.

To engineer a safe, reliable, operable and maintainable facility.

To create a work environment that fosters prevention of incidents and delivers a goal of
zero harm to people and property.

To ensure all parties carry out sufficient risk assessments to cover all activities.

Minimize emissions and waste.

Maximize resources and energy.

Demonstrate no harm to the environment.

To meet host Government Legislation.

Management to conduct weekly site walk around to increase visible commitment.

Effective HSE training.

Identification of all hazards.

Openness between CA, Contractor, Sub-contractor and workforce.

Effective and frequent HSE meetings.

Effective Reporting of Near Miss and Unsafe Acts.

Incentives for good HSE performance.

Tools equipment and PPE always fit for purpose.

Emergency Response Plans ensuring all incidents are controlled and have limited
impact.

Develop an Environmentally and Socially aware culture.

Effective communication at all levels to promote the ethos of zero harm to people
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property and the environment.

Measure HSE Performance relative to continual improvement.

Perform scheduled audits : Internal; External; Corporate; Technical.
The aim of Contractor is to complete the Project achieving the HSE target of zero fire and
zero fatal accidents.
6.
HSE ORGANIZATION AND RESPONSIBILITIES
6.1
HSE Organization
Responsibility for HSE permeates to all levels within the organizational structure of the
Project, and the Contractor down to each subcontractor and supplier. Coordination and
cooperation between and across these levels is aided through the use of a site HSE
committee comprised of Contractor and subcontractor site management, field supervision
and employees.
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6.1.1
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Project Manager
Has the project responsibility and authority for ensuring that the specific HSE requirements
are identified, defined and fulfilled. These are defined in the project specific HSE
plan/process maps/work methods and procedures. Also he’s responsible for ensuring all of
his management team which includes the Construction Manager, Pre-commissioning
Manager and Engineering Manager, Procurement Manager, is meeting their HSE objectives
and for attending on a regular basis project HSE Committee meetings and recording the
findings.
Responsibilities also include:
6.1.2

Ensuring adequate HSE resources are available to implement HSE on the Project

Chairs HSE meetings

Supporting the application of the HSE Management System
Project HSE Manager
The HSE Manager establishes the safety control procedure based on CA’s safety manuals,
Governmental and CA’s requirements to prevent possible accidents arising at site. Safety
Officers will be assigned for safety assurance and control.
The HSE Manager and his staffs will take necessary actions to maintain the facilities in a
safe condition and instruct all site personnel to realize the importance of safety and to
observe the safety rules. The HSE Manager always keeps close working association with
the respective Construction Superintendents and draws their full attention towards accident
prevention and safe working practices. The followings are the few of the specific
responsibilities of the HSE Manager.

Establishing field safety program.

Adopting and applying standard safety practices, procedures, techniques and method.

Establishing field security programs and making every possible arrangement for good
implementation according to the program.

Conducting initial orientation and regular safety meetings to ensure familiarization of all
concerned party with safety requirements and to maintain safety consciousness and
accident prevention measures.

Determining the legal requirements for protecting worker and the public from accidents
and health hazards.

Providing a comprehensive program which will ensure the protection of life and property
and fostering construction efficiency through selective use of safe work practices and
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through the establishment and maintenance of safe working conditions.
6.1.3

Supervising whether the work is performing in accordance with recognized safety
standards, codes, statutory and/or local regulations, which may already exists or may
come into force at later stage.

Conducting Accident/Incident investigations using Root Cause Analysis.

Coordinate with CA and Contractor Medical Teams to ensure compliance with
expectation.
Site HSE Manager
Coordinates with the Project HSE Manager and reports to the Construction Manager. He is
responsible for reviewing, monitoring, auditing and reporting on the performance of the HSE
activities and performs audits directly or through specialists assigned from the corporate
organization at his request. The Site HSE Manager will coordinate with the Construction
Manager, Construction Supervisors, Quality Assurance and Quality Control to ensure that
the work is being performed as required by the project HSE documents and procedures.
Specifically, he will review and approve method statements and Permit to Work requests. In
addition he is responsible for:

Ensuring all HSE activities on site are in accordance with this Construction Safety Plan
and the Construction HSE Reference Manual.

Ensuring all subcontractors/suppliers and visitors on site comply with project HSE
requirements.

Coordinating with the CA Site HSE Representatives to establish meetings, training,
assessments, etc

Ensuring construction activities comply with all Algerian Legislation.

HSE training/inductions and awareness training and hazard Identification.

Ensuring Risk Assessments are carried out for all potentially hazardous activities.

Notifying directly to the Project HSE Manager any HSE concerns with reporting
responsibility to the Construction Manager.

Preparing or amending the necessary work methods and procedures for working safely
at site.

Implementation of the Transportation Policy and Standards

Ensuring all medical resources is in accordance with project requirements

Ensuring all Emergency Response planning is in accordance with project requirements
and that ER training is carried out.

Develop, maintain and implement site Emergency Response Plan. Also make planning
for emergencies with the Site Manager

Responsible for accident investigation and reporting

Reporting site HSE Inputs and statistics to CONTRACTOR Corporate HSE Department
on a monthly basis

Responsible for site safety, security and labors health

Application of HSE on site on behalf of the Construction Manager

Line management of the HSE Department
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
Improvement of HSE awareness and culture

Advice to Construction Manager on HSE issues

Administration and application of the safety incentive scheme

Cooperation and coordination with the CA’s Safety Audit

Review and implement the approved Safety Audit recommendation performed by the
CA.

Conduct scheduled inspections and HSE audits of all work areas and advising
managers / area supervisors on unsatisfactory conditions or practices being observed.

Develop, maintain and implement site Traffic Plan in coordination with Construction
Manager.

Shall report administratively to CONTRACTOR HSE Manager and functionally to
Construction Manager
Construction Manager
Responsible for ensuring all construction activities are completed in accordance with the
project HSE objectives and that all of his line management is suitably competent and
trained in the same. He is responsible for ensuring that all managers, supervisors and
designated subcontractor personnel reporting to him attend all required HSE meetings and
training and comply with/support all HSE activities including:
The Construction Manager will also have the overall responsibility for constructability and
plot plan and layout reviews for construction safety aspects. Under his authority, the
construction supervisors will implement the CONTRACTOR HSE policy in the daily
activities.
6.1.5

Promoting the implementation of the HSE Plan by personal example

Ensuring that safe construction equipment, tools and personal protection equipment
and sufficient facilities for welfare, first aid and sanitation are available and used.

Applying for Permits to Work

Instructing the personnel working under their supervision to establish work methods, to
plan the sequence of operations, to outline potential hazards at each stage, and to
indicate precautions to be adopted.

Checking work methods for newly started and major activities before work starts.

Creating safety awareness by holding safety meetings and talks
Field Engineers and Supervisors
Field Engineers and Supervisors shall generally assist the Construction Manager/Section
Manager in the execution of their duties. Field engineers and supervisors' general
responsibilities include, but are not limited to:

Being familiar with the requirements and recommendations for Safe Working Practices
and Method Statements etc. applicable to their work place and ensure that they are
enforced.

Incorporating HSE instructions into the routine day to day orders and make sure they
are understood and obeyed.

Preventing site persons from taking unnecessary risks.
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6.1.6
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Ensuring that all employees and sub-contractor’s personnel are suitably trained for the
work in which they will be engaged.

Ensuring that all employees and sub-contractor’s personnel adopt correct HSE
precautions.

Checking that all plant and equipment, including power and hand tools are maintained
in a good condition and remove from use any defective items.

Maintaining organized tidy and safe working areas.

Maintaining all welfare facilities in a clean and safe condition.

Ensuring that all operators/labor are provided with and use approved personal
protective equipment.

Ensuring that instructions are given in the use of any potentially hazardous materials.

Discouraging horseplay and take actions against those who consistently fail to take
care of their own Health and Safety and of other persons working with them or in the
vicinity.

Stopping any activity on site if there is an immediate risk of injury to any site personnel,
or the possibility of a dangerous occurrence happening.

Participate in any accident/incident investigation.
Worker's Responsibility
Workers shall report to work in a fit and proper condition to perform their job in a safe and
competent manner.
Workers shall observe and follow all established site HSE rules and safe work practices.
They shall adhere to all work directives and procedures for the tasks assigned (whether
provided orally or in writing).
The use of personal electronic equipment such as hand phone, radio/tape sets shall be
strictly prohibited at the site.
Workers can have ‘STOP Work authority’ for each worker if the person observes unsafe
situation.
Workers shall report immediately any unsafe act or condition observed to a supervisor.
7.
SUBCONTRACTOR
7.1
Subcontractor Selection and Interface Management
Each subcontractor has the primary responsibility for the safety of the activities of its own
employees in conformance with CONTRACTOR HSE requirements. The subcontractors will
be required to

Have in place/adopt HSE, plans and procedures matching project requirements

Implement the CONTRACTOR HSE Plan for Construction,

Comply with CA/ CONTRACTOR HSE procedures, and

Prepare method statements and Pre-task Planning and Risk Analysis as required by CA
and CONTRACTOR.
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Identify the PPE requirement from CONTRACTOR HSE team and comply with it.
CONTRACTOR will interface and manage subcontractors through pre-bid/award and kickoff
meetings, weekly progress and performance reviews (including a review and trending of
HSE matrix). This will also be facilitated by establishing a close working relationship
between all Subcontractor HSE personnel and CONTRACTOR HSE personnel (Site HSE
Committees, weekly meetings, assistance with HSE Toolbox Talk materials, etc) and
through involvement of Subcontractor's in all sites HSE programs, inspections, meetings,
and celebrations of success initiated on site.
CONTRACTOR will when preparing all contracts and purchase orders attach HSE
requirements to ensure HSE requirements are complied with.
7.2
Managing Subcontractors
All subcontractors involved in the work will submit their own HSE program before contract
with CONTRACTOR.
CONTRACTOR will ensure that each subcontractor understands and follows the HSE
Management System for this Project prior to mobilizing to site.
CONTRACTOR will ensure that the applicable HSE procedures are communicated to the
CA, subcontractors.
7.3
Working with Subcontractors
CONTRACTOR will assess the capability of those who work on Contractor’s behalf to
operate approved standards and monitor their performances.
CONTRACTOR will work with subcontractors to encourage a responsible and effective
approach to HSE and security management.
They are to align with Contractor’s system wherever practical and possible.
7.4
Discipline to subcontractors
All employees in the Project will comply with the HSE and security management rules and
regulation of the Project.
Any employees who violate HSE and security work practices and procedure repeatedly or
seriously will be removed from the project/worksite.
7.5
Subcontractor Construction Manager
Subcontractor construction managers will provide their workers with a safe and healthy
working environment. They will be responsible for promoting safety and health
consciousness among their workers at all times. They will be held accountable for
enforcing:

Subcontract requirements for HSE

Provision of adequate and safe construction equipment and tools, and personal
protection equipment for their workers

That construction work is executed in the safest manner and follows a planned work
sequence and procedures.

Inspections of the work area to ensure that the entire work area is maintained in a safe
and healthy condition
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
Supervisors take immediate corrective actions for any infractions.

The holding of subcontractor safety meetings

Actions required as a HSE Committee member.
Subcontractor Safety Officers
The subcontractor safety officers will:

Implement and coordinate with CONTRACTOR HSE requirements within their
respective work groups under CONTRACTOR overall supervision and direction.

Become familiar with and comply with all Algerian Laws and regulations, Company, and
CONTRACTOR HSE requirements, plans and procedures, including reporting and work
permit procedures.

Inspect construction areas and prepare reports and corrective action lists.

Organize CONTRACTOR, Company, and subcontractor safety meetings, training and
tool-box meetings.
Subcontractor shall provide a sufficient number of qualified, full-time and dedicated field
safety officers to support the Site HSE Plan.
7.7
Subcontractor Supervisory Personnel
It is the responsibility of the subcontractor supervisors and foremen to ensure that their
workers strictly adhere to the HSE procedures in their specific work and work areas. They
shall promptly correct any unsafe conditions.
They shall attend and actively participate in all required orientation, training sessions and
meetings. They shall be cognizant of their positions as safety role models for their
workforce and act accordingly.
8.
MANAGEMENT OF CHANGE
The Contractor continuously manages, monitor and assess changes in designs or
procedures that could potentially affect EHS performance.
Of primary concern to the CA is the possibility of changes being undertaken that impact on
hazards and/or their potential effects. The Contractor’s change procedure shall ensure
that any change proposal is reviewed by the Contractor’s EHS specialists prior to its
implementation and the Contractor shall provide the Contracting Authority with a report of
each such change insofar as it is associated with the Contractor’s performance of the
Contract. Any change that involves safety critical equipment shall be referred to the
Contracting Authority Representative for review prior to implementation.
The Contractor shall implement procedures to cover changes to conditions or processes on
each Worksite. Any change that may affect the health, safety, environment or security at a
Worksite shall be covered by a procedure that ensures that all Personnel at that Worksite
are made aware of the implications for their conduct at the Worksite.
9.
COMPETENCY ASSURANCE
The Contractor make provision for ensuring that all Contractor’s Personnel are suitably
qualified, appropriately trained, experienced and familiar with the work they are to perform.
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Prior to commencing Work at any Worksite, the Contractor shall demonstrate to the
satisfaction of the Contracting Authority that all of its Personnel have successfully
completed essential training to ensure competence and safe performance of duties
appropriate to the parts of the Work being performed.
Prior to awarding any sub-contract, the Contractor shall have a process to assess subcontractor’s ability to comply with these EHS requirements and can demonstrate that all
sub-contractors are suitably qualified, appropriately trained, experienced and familiar with
the Work they are to perform. Upon request by the Contracting Authority, the Contractor
shall provide evidence of such assessment prior to the bid award. The Contractor is
ultimately responsible for the performance of any sub-contractor and must ensure all subcontractors agree in writing to abide by the Contracting Authority’s EHS requirements.
Contractor identifies inexperienced personnel so that others take precautions in their
presence. Any Contractor personnel with less than six months of service in the same
job/position with his/her present employer will be considered a Short Service Employee
(SSE). The SSE(s) shall have a mentor assigned to the work site to provide consistent
coaching, feedback, and oversight while employees develop skill sets to conduct their job
tasks safely.
10.
INTEGRITY ASSURANCE
The Contractor has responsible for assuring the underlying integrity of any equipment or
systems developed and/or used in the Contractor’s performance of the Contract. The
Contracting Authority expects that integrity will be primarily assured by the Contractor’s
effective application of internationally recognized codes and standards and an appropriate
quality management system.
11.
RISK EVALUATION AND MANAGEMENT
Risk Management shall be performed before any work commences by all relevant project
personnel, all subcontractor organizations and on all worksites where hazards have been
identified or potential hazards are thought to exist.
11.1
Safety Planning and Coordination
The safety planning will start with the mobilization of the Project HSE manager and the
preparation of the Subcontracts packages.
As members are assigned to the HSE Group, they will familiarize themselves with the site
conditions and analyze the construction planning and construction equipment and
resources, under the responsibility of the Project HSE Manager.
The Project HSE Manager will identify and list:

The work areas close to the existing facilities and, therefore, requiring work permits.

Activities requiring a Job Safety Analysis (JSA) and recommendations on how to carry
out the work.

These lists will be issued for review to CA.

The results of the safety planning will be published and discussed at the safety
meetings, pre-construction meetings and kick-off meetings with the sub-contractors.
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Hazard Recognition and Control
HEC structured processes to be utilized during the planning and execution phases of the
work to identify, assess, and eliminate / control potential work site hazards includes the
following:





Project HSE Plan
Site HSE Plan
Construction Hazard Analysis
Methods Statements
Job Safety Analysis
The identification and evaluation of hazards and environmental issues at the various stages
of the Project and the development of control measures is part of the HSE management
system.
The Project will use the Site HSE Plan as the basis for site HSE Planning for identified
risks/hazards. The project policy commits all personnel to ensure that prior to starting any
task a risk assessment is completed. The risk assessment has the prime purpose of
identifying the hazards associated with the task, who can be hurt and both that the
appropriate controls are in place and the risks are reduced to as low as reasonably
practicable.
As an outcome of the hazard analysis, subcontractors shall be required to prepare JSA that
address the tasks to be performed. Then as part of the two week look ahead, the tasks
shall be planned and, equipment and personnel resources shall be identified and JSA
developed.
Thereafter ongoing risk assessment, minimize residual risk, hazard identification and
elimination are achieved at the task level during the construction phase through inspections
and audits.
11.3
Engineering
The Safety Design Philosophy has been established as a separate document (0304-LB100) to ensure compliance with CA’s HSE Management Systems, Contract requirement and
relevant legislation in Algeria from engineering stage and it provides controls for the
managements of the Project HSE Risk to a level that is As Low As Reasonably Practicable
(ALARP).
11.3.1 Risk Assessment
The identification, assessment and management process shall be regulated by specific
procedures, developed based on the plant characteristics, location, applicable legislation,
and CA’s requirements.
Risk identification, assessment and management of Engineering shall be an integral part of
the safety engineering activities. Tools to be used include:


Review and update of studies conducted during the FEED phase of the project, such as
HAZID and P&ID safety review study
HAZOP, SIL/LOPA Study
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Design reviews, such as 3D Model Reviews
Safety reviews, such as QRA, Emergency Events and Consequence Assessment,
Safety Case etc.
Constructability reviews
Check lists
Management of Changes
11.3.2 Contractor HSE Management
Contractor is committed to design the plant to meet industry standards of which HSE is a key
element. The relevant Contractor engineering standards along with the project design criteria
(Specifications, Drawings and documents) will be applied as the minimum HSE engineering
standard for this Project
HSE Manager will be responsible for ensuring that HSE is applied as per the relevant project
specifications, procedures, international codes and standards. It is the individual Lead
Engineers and Engineers responsibility to apply the HSE standards and design the plant to
meet modern standards.
11.3.3 Identification of Hazards and Effect
Early identification, analysis and evaluation of risks are important to enable Contractor to take
preventive measures. The target is to reduce the exposure to an acceptable level and to
execute tasks according to the applicable norms and regulations.
In the Process Safety Management structure, which provides a framework of organizational
structure, procedures and practices used to manage and reduce risks in order to prevent the
consequences of catastrophic releases of toxic or explosive materials, Hazard Identification
Reviews are essential tools to conduct organized, systematic and documented assessments
to identify and analyze the potential hazards associated with the production process.
The following methodologies will be applied in the Project development phase:
 HAZOP (Hazards & Operability) Review
 SIL (Safety Integrity Level) Study
 QRA (Quantitative Risk Assessment) including Fire and Explosion Hazard Analysis
 Emergency Events and Consequence Assessment
 RAM study
 Safety Case
 Safety Critical Elements and Performance Standards
 Escape and Evacuation Study
 Alarm Rationalization Review
All procedures used to execute the above methodologies will comply with CA’ Standards.
11.4
Construction
11.4.1 Risk Assessment
As for Engineering, the identification, assessment and management process shall be
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regulated by specific procedures, developed based on the plant characteristics, location,
applicable legislation, and CA’s requirements, shall apply.
Risk identification, assessment and management in Construction shall be an integral part of
the construction activities, starting from the planning at the Home Office. The following tools
shall be used







Review of the studies conducted during the engineering phase of the project
Participation in the 3D Model Reviews and Building Reviews
Constructability reviews
Check lists
Job Risk Analysis
Pre-start check list
Workshops for specific areas of risks or hazards including SIMOPS
Based on the results of this process at the Home Office, the methods of construction and
type of equipment to be used are selected and the documentation to be prepared, identified.
During construction, risk identification, assessment and control shall be regularly carried out
as part of the pre-job risk analysis, and the preparation of method statements. Specific
construction risk assessments shall be conducted by HEC with the participation of CA and
Subcontractors for such items as heavy lift, concurrent construction of different disciplines
(e.g., as civil works and piping) in the same area at different elevations, confined space work,
radiographic examination at the Site, hydrostatic testing and SIMOPS.
11.4.2 HSE Management
HSE management and safe working practices to be considered for transition phase since
activities will be occurring without operating facility. That is Construction /Commissioning/
Startup activities will be going on at the same time.
The Site Manager has responsibility for HSE during the construction phase. He is assisted
in the implementation of HSE by the Site HSE Manager. HSE is everybody’s responsibility
and the Site Manager will ensure that all members of the Project understand their duties.
11.4.3 Identification of Hazards and Effect
The Contractor shall adopt various HEMP techniques to identify hazards in construction and
completion phases to assess their likelihood and consequences. The analysis shall be used
in implementing control measures to manage the risk effectively.
Construction site risk will be identified and mitigated in a planned manner that will be
established before commencement of construction work.
Job Safety Assessment and other industry standard methods will be implemented to assess
the hazards and identify the relevant controls required to control the risks.


Job Safety Analysis (JSA)
Control of Hazardous Material
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Preparation and implementation of relevant site HSE procedure
Implementation and monitoring of effective general workplace practices
Implementation of Permit to Work (PTW) system given by the CA
Effective site supervision
Preparation of hazardous chemicals and dangerous goods/materials inventory
11.4.4 Job Safety Analysis (JSA)
Contractor will perform JSA to analyze the individual steps of a particular job and identify the
hazards and risks involved in each step so as to develop ways to minimize or eliminate them
as below sequence.
 Select the job to be analyzed with consideration of “Frequency of Accident", “Severity
Potential”, “New Work Operation”, “New Job” and “High-rated Job”
 Break the job down into a sequence of steps, each describing what to do.
 Identify Hazards and Potential Accidents which are associated with job step
 Decide what control measures or job procedures are necessary to eliminate or minimize
the hazards.
 Perform education for involved employees and ensuring the implementation of control
measures.
HEC supervisors or Subcontractors will develop and perform a pre-task job safety analysis
in order to set out clear procedures and safety requirements for new activities and those
hazardous activities listed by the Site HSE Manager.
The JSA is a step-by-step analysis of the work to ensure that all the hazards are identified
and the necessary precautions are taken into account to eliminate or isolate the hazards of
the work to be performed.
A standard form will be used for recording the results of the analysis. Depending on the
complexity of the activity analyzed, more than one sheet, additional information and
diagrams or Material Safety Data Sheets (MSDS) may be attached.
The supervisor will present the JSA to the work crew who will carry out the work to ensure
that they understand the risks involved and the work methods to be applied.
11.4.5 Hazards Effects Management Process (HEMP) (Explain HEMP briefly)
 Activities of all personnel having access to the workplace (including Subcontractor,
workers, visitors and CA).
 Facilities of the workplace to be provided by Contractor or others.
 Contractor will ensure that the results of these full and systematic assessments and the
effects of the control measures are considered when setting / reviewing/ revise / updating
HSE objectives.
11.4.6 Control of Substances Hazardous to Health (COSHH)
The control of substances hazardous to health is recognized as a critical element of the
safety program and will be achieved through a combination of hazard communication,
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establishment of HSE systems of work and controlled handling and disposal of such
substances.
All activities within the site will be carefully and systematically evaluated for potential health
hazards to provide comfortable working circumstance and the preservation of good Health
and Hygiene Practices.
Methods such as systematic inspections, interviews and questionnaires, and follow up by
technical sampling of the employees on location will assist in identifying and assessing
hazards.
A Health Risk Assessment shall be conducted to identify and evaluate the following health
hazards:

Chemical Hazards

Noise Hazards

Radiation Hazards

Illumination Hazards

Vibration Hazards

Temperature Extremes

Ergonomic Hazards
Other surveys will be conducted as necessary.
The health hazard control measures will be established during planning of Plant / facilities
and improved according to necessity during the construction phase.
The principal health hazard controls are:

Elimination of hazards

Substitution of safer substances and/or devices

Engineering control, such as improvement of operation, providing safeguards,
ventilation, etc.

Administrative control, such as providing proper work procedures, observation of HSE
requirements and rules, etc.

Ensuring all exposed personnel wear and use proper Personal Protective Equipment
The control system commences at the procurement stage, at which all vendors and
Subcontractor will be required to submit Material Safety Data Sheets for all hazardous
substances that they will be supplying.
Copies of these data sheets (including methods of treatment of injuries sustained by
hazardous substances) will be forwarded to the Site HSE Manager who will retain a master
file.
Subcontractor will be required to carry out assessments in co-ordination with the Site HSE
Manager and Field Supervisors (Commissioning Engineers) and in compliance with
recognized standards.
Only when all parties are satisfied there are no suitable alternative safer materials, and, that
the control measures are adequate, will the materials be permitted on the worksite and
used.
Such control measures will address transport, storage, labeling, packaging, handling,
disposal, personnel protective equipment and emergency procedures and training therein.
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Persons using such substances will be trained/ informed on acquainted with the associated
hazards and the necessary control measures through pre-task instruction and ready
availability of method statements and data sheets.
The hazardous substances covered will also include products from construction processes
(such as welding fumes and solvent vapors).
The disposal of waste material will also be considered, e.g. spent lubricating oil.
Storage of hazardous substances on site will be kept to a minimum, as agreed by the
Contractor.
The requirements of Control Procedure of Substances Hazardous to Health (to be
developed later) will apply.
11.5
Environmental
The most effective way to manage the environment is to avoid spillages. Where this is not
entirely possible mitigation measures will be put in place.
The Project HSE Plan contains further details on environmental management needs and
will be read in conjunction with this Construction HSE Procedure.
The Contractor and its Subcontractor will follow Project soil erosion control plans that are in
place to identify and address appropriate erosion control measures.
The Contractor and Subcontractors will comply with CA’s ESIA and will adopt the specific
procedures.
11.5.1 Environmental Requirements and Protection
These reports identified the environmental sensitivities and impacts relevant to this Project
and to protect the environment by a hierarchy of measures based on firstly prevention,
followed by mitigation or compensation.
These measures define the environmental requirements.
11.5.2 Impacts and Environmental Assessments
These assessments will be used in the preparation of permit applications for the disposal of
construction wastes, both solids and liquids, and permits related to the disposal of excess
soil, to ensure full control of any environmental impacts, during the construction phase.
11.5.3 Air Emissions
Emissions during construction and commissioning will arise from the vehicles used for
transportation and from the diesel generators.
Dust and noise surveys will be carried out in the vicinity of the construction site. The
Contractor will carry out surveys.
Countermeasures for construction emissions are as follows:

All internal combustion engines will be suitably serviced and maintained to reduce
polluting emissions.

Dust control will be accomplished by properly wetting the work area by water truck, etc.,
prior to commencing the work and/or other approved measures.
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Pre-commissioning and Commissioning
11.6.1 Risk Assessment
The identification, assessment and management process for Engineering and Construction
shall be regulated by specifically developed procedures based on the plant characteristics,
location, applicable legislation, and CA’s requirements shall apply.
Risk identification, assessment and management shall be an integral part of the precommissioning and commissioning activities. Based on the results of this process at the
Home Office, the Pre-commissioning group may propose changes in design (precommissioning and commissioning in, or close to, general construction areas or punch
listing in pre-commissioning and commissioning areas), for example addition of isolation
valves. The following tools shall be used









Review of the studies conducted during the engineering phase of the project, such
as QRA
Participation in the 3D Model Reviews
Constructability reviews
Check lists
Job Risk Analysis
Pre-start check list
Job Task Analysis
Health Risk Assessment
Workshops for specific areas of risks or hazards
At the Site, risk identification, assessment and control shall be regularly carried out, in
particular for the coordination between the pre-commissioning and commissioning crews
and the construction crews working in, or closed to, areas that have been energized.
Specific risk assessment workshops shall be conducted by HEC with the participation of CA
and Subcontractors for such items as energization of the facilities and introduction of
hydrocarbons. The results of the workshops carried out before the start of construction, i.e.,
recommendations and action items, shall be regularly reviewed by the Pre-commissioning
Manager to ensure that the assumptions made at the workshops on the working areas and
the construction schedule are still valid.
12.
CONSTRUCTION SAFETY PLANNING
12.1
Crane/Lifting Equipment/Lifting Gear
Risks associated with lifting are significant and, coupled with the considerable scope of
such activity, represent a substantial area of potential loss exposure.
Consequently, the Contractor will utilize stringent control on both the lifts themselves and
the hardware involved.
Therefore, all cranes, Hiabs, piling rigs, etc., will be inspected, load tested and all
certification checked by the Contractor prior to entry onto the worksite.
The Heavy Lift Supervisor will maintain records of such inspections.
All proposed Subcontractor prior to mobilization would assess crane/lift operators for
competency and ensure that all certification is valid for the equipment being used.
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This will comprise the submission of a valid national operators license and also the
successful completion of a local competency test.
All lifting equipment to be added to the Contractor’s lifting register and Colour Coded based
on 6 month inspections/re-certifications by a competent person.
If successful, operators will only be permitted to operate the equipment for which they have
been assessed.
12.2
Temporary Electrics
Contractor will prepare site specific procedures defining electrical safety requirements
and precautions for those employees working near electrically operated equipment to
ols, or with cause to work on or near electrically operated equipment tools, or with c
ause to work on the construction power supply system.
12.2.1 Electrical Hazards:
The construction site will present a number of potential hazards from the use of electrical
tools and equipment and the electrical power supply which extends throughout the work
site and each of the working areas.
The hazards from electrical fault or mishap on the construction site are severe and
ever present. They include:




Electrocution or electrical shock which may kill or cause serious injury.
Overhead electrical conductors may cause burn injury and ignite flammable
materials.
Switching or sparking of ordinary electrical equipment in flammable atmospheres
may cause fires and explosions, even a small spark from a battery operated
appliance may have sufficient energy as a source of ignition.
Electrical arcing and flashover from improperly operated switches, etc. may cause
burn injuries.
Accordingly, proper care will be exercised when installing, operating and working around
such electrical equipment and systems on the site.
12.2.2 Electrical Safety Measures:
The electrical safety procedures to be applied on site and will include training/orienta
tion of both Safety Supervisors and the work force in the hazards that can be enco
untered and the safe working measures needed to protect against injury or damage
12.3
All Vehicles And Traffic Control
Traffic on the worksite will be minimised so as to avoid unnecessary hazards and
congestion at the workplace, with entry onto worksite being controlled via the issue of
vehicle passes.
Speed limits will be enforced by the Contractor Security Department.
Specific accesses and egresses for pedestrians will be maintained at all times, as will
routings for emergency vehicles. Any vehicle wishing to block roads for any period of time
will first obtain a road closure permit from the Contractor.
Subcontractor will be made aware of all such closures and heavy equipment routings at
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Subcontractor daily HSE meeting.
The Contractor and Subcontractor will develop Road Safety Policies to minimize
possibilities of traffic accidents on the public highway, e.g.:
12.4

Driving times

Age

Driving hours

Route and resting plan
Welding and Heat Operation
The purpose of this welding and heating operations instruction is to outline the Safety
requirements for managing and controlling operations involving the use of welding
equipment on this Project.
The main hazards likely to be encountered during welding and burning processes can be
identified as follow:






High Temperature causing risk of fire and burns.
Fumes emitted from the process likely to cause injury to health.
Radiation causing 'arc eye' and burns.
Oxygen deficiency or enrichment, particularly within an enclosed space.
Electric shock
Explosions during the welding and cutting of drums, tanks or vessels which have
contained flammable materials.
These instructions provide general considerations for the control and use of welding and
burning plant and equipment used on site which is based upon Permit to Work Camps,
Offices.
Fire watchers shall be placed whenever welding or cutting is performed in locations where a
risk assessment shows an increased likelihood.
12.5
Excavation Procedures
Excavation procedures(0304-ZB-136) will be developed to address soil classification,
benching, shoring, air sampling, and entry and exit routes, spoils location, and traffic and
equipment management.
13.
COMMISSIONING SAFETY PLANNING
Commissioning Group will pay particular attention to identify any additional flanging,
spading or valve isolation requirements to ensure the integrity of live systems in an area
where construction work is still being carried out.
Development of diesel and water management plans, and waste disposal procedures will
be carried out.
The safety and welfare of the work force and the need to protect equipment must be
considered paramount and highlighted in any work permit that is issued.
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Work Permit Control
a) Once a system has been handed over from Construction to Commissioning and comes
under the care and custody of Commissioning, the Commissioning Manager will be
responsible for issuing work permits that will govern all activities to be carried out in the
areas being commissioned.
b) A Permit Office will be provided to manage the issue regarding the Work Permits.
13.2
Prevention of Contact
Ingestion
Skin Contact
Burns
Eye Contact
13.3
Eating and drinking will be only allowed in designated areas.
Measures must be taken to prevent hazardous materials from
contacting the skin and provide first aid or medical treatment in the
case of accidental contact. Non-porous gloves and goggles are
minimum requirements.
All process equipment in accessible areas operating at temperatures
above about 70oC is normally insulated to ensure personnel
protection. Lines and equipment in cryogenic service are also
insulated for heat retention and for protection against cold burns.
General-purpose gloves will be worn.
Eye irritants can cause permanent damage to the eye very rapidly. All
eye injuries will receive immediate medical attention. Eye wash
bottles and water coolers will be located on plant against recognized
approved standards where materials such as acids, alkalis, amines
can be encountered. Safety glasses must be worn and goggles must
be worn on the helmet in all commissioning areas.
Maintenance of Safety Equipment
All safety equipment will be checked on a monthly basis and must be maintained in a
condition ready for use.
Fire extinguishers must be checked at monthly intervals and recharged or replaced
immediately after use. All air and water hose equipment must be returned to their original
place after use. Access to such equipment must not be obstructed. When a fire extinguisher
is used the occurrence of a fire will be reported in an incident report.
No work on any live equipment will be done without a properly authorized permit to work
issued by the Commissioning Manager or his designees.
13.4
Housekeeping
Loose materials etc., will never are left in a manner causing a tripping hazard on platforms,
access ways, etc.
Access to ladders and fire escapes must be kept accessible at all times. Waste and refuse
must be put in proper designated areas or containers.
14.
START-UP PRECAUTIONS SAFETY PLANNING
14.1
Work Permit Control
All work will have a Work Permit issued by the CA operations. All conditions on the work
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permit will be strictly adhered to such as fire extinguishers to be in place and drainage
systems covered.
14.2
Emission to Atmosphere
Hot liquids or vapours must never be discharged directly to the atmosphere. All measures
must be taken to prevent or control emissions. Where temporary noise pollution exceeds 85
dBA, temporary silencers will be used.
14.3
Toxic Gases
Vessels may contain highly toxic gases. Inert gases such as nitrogen pose a particular
hazard of asphyxiation. Extreme care must be taken in the venting purging, cooling and
opening of such equipment.
14.4
Working Practices
1)
No burning, welding, cutting, grinding, or other hot work will be allowed in live areas
unless properly authorized by a permit to work issued by the CA Operation
representatives.
2)
No person will be permitted to work within a flammable atmosphere. Where
appropriate proof tested flammable gas detector of calibrated will be employed to
minimize the risks from any leakage by providing adequate warning.
3)
Authorized personnel in compliance with a permit to work will only work electrical
equipment on.
4)
Do not use hydrocarbons to clean machinery or for any other cleaning purposes. Use
a permitted cleaning agent instead.
5)
When pressurized systems are to be worked on a procedure with a method
statement must accompany the work permit.
6)
Environmental requirements for collection of cleaning agents to be determined
7)
Guards around moving shafts or couplings, which have been removed must be
replaced when repair work is completed and before equipment is energized.
8)
During flushing or air blowing, areas where liquids or gases are exiting must be
barricaded off and warning signs, written in English and local languages displayed.
15.
HSE DOCUMENTATION
15.1
General
The HSE documentation consists of the following:







Project HSE Plan, this document
Confined Space Entry Procedure (0304-ZB-118)
Site Health, Safety and Environment Plan (0304-ZB-124)
Emergency Response Plan (0304-ZB-128)
Environmental Management Plan (0304-ZB-132)
Work at Height Procedure (0304-ZB-134)
Incident Reporting and Investigation (0304-ZB-135)
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Occupational Health Policy and Procedure (0304-ZB-137)
Health Risk Assessment (0304-ZB-138)
HSE Schedule and Indices (0304-ZB-139)
Safety Management Plan (0304-ZB-142)
Project HSE Audit Procedure and Plan (0304-ZB-143)
CA Procedures and Requirements. These procedures shall be followed by HEC as
per contract agreement with CA
Documentation Hierarchy
The hierarchy of the HSE Documentation is as follows:

Laws and Regulations of Algeria

Contract between CA and Contractor

CA Project Specifications and Mandatory Procedures

Contractor HSE documentation, plans and procedure

Project Management Directives
Internationally recognized standards for items that are not adequately covered by
regulations or project requirements
16.
HSE TRAINING
16.1
General Information
Contractor will establish and provide the essential resources (human, technical and
economic) to ensure the implementation, control and improvement of the HSE system.
The CA is the main reference for Contractor and subcontractor HSE training requirement.
Therefore, Contractor will establish the necessary means are taken to ensure that any
person working for the Project has, but are not limited to:




16.2
Their HSE functions and responsibilities clearly defined.
The necessary experience and information to carry out his functions.
The necessary means and resources to carry out the work.
Awareness of the policy and the requirements of the system, the preventive aspects
of his work and consequences of non compliance with procedures.
HEC, Subcontractor and Supplier Personnel
All HSE training for construction personnel will be conducted through the following:
 Work-site admission orientation sessions
 Pre-construction meetings for critical activities
 Training and awareness sessions
 Safety meetings
16.3
HSE Induction Training for New Entrants
It is mandatory for all managers and employees of the Contractor and Subcontractor to
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attend HSE Induction Training prior to starting their fieldwork.
Without taking this training course, they cannot receive an Identification (ID) card for entry
to work on the construction site.
Prior to the HSE Induction Training, all managerial personnel and employees will submit
their “Personal Information” using the designated form (name, age, gender, profession,
physical status, experience, license or certification, etc.).
For the training of safe work practices, “Safe Work Practices and Equipment Standards”,
which will be developed including the requirements of CA legislations and standards, is
available for trainer’s use.
Any Contractor personnel with less than six months of service in the same job/position with
his/her present employer will be considered a Short Service Employee (SSE). The SSE(s)
shall have a mentor assigned to the work site to provide consistent coaching, feedback, and
oversight while employees develop skill sets to conduct their job tasks safely.
The Induction Training includes individual instruction given to new entrants workers and
their supervisors according to their work categories, as described below, but not be limited
to:
16.4
General Orientation
All personnel assigned to or visiting the construction site will be given a site induction
course and badge/sticker the first day of work by HEC. This course is mandatory and no
entry to the Construction Site or work will be allowed prior to participation in the Safety
Induction.
Outline of the work and the work procedures.
Working Rules:

Duty hours

Overtime work

Transportation

Prohibition of smoking

Drugs and alcohol

Possession of firearms, etc.

Participation in the Tool Box Meetings,

Security rules, including Gate Control,

Confirmation and registration of worker’s craft certificates or other form of qualification,

Traffic rules and regulations,

Outline of Emergency Procedure,

Work Permit System

Fire Prevention

Personal Protective Equipment Requirements and abuse /ineffective use

Personal Health and Hygiene

Anticipated environmental problems and their countermeasures,

Housekeeping requirements
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Avoidance of spillage/contamination, use of drip trays, oil pans,
HSE Training for Managers and Supervisors
In addition to the Induction Training for new entrants, specific HSE training is given to
Contractor and Subcontractor Managers (Two times per year) and Supervisors (Three times
per year) by the Site HSE Manager or competent persons assigned by Site HSE Manager,
the training will cover, but not be limited to:
16.6

Individual’s roles and responsibilities for HSE management

Enhancement of HSE awareness (emphasize Line Responsibilities)

Regular safety activities

HSE Committee Meeting and other HSE meetings

Incident Reporting and Investigation

Environmental Awareness & issues

Hazard Awareness and Communication

Light and Heavy Vehicle Daily Check

Method Statement, Risk Analysis Job Safety Analysis, for permanent and temporary
works

HSE Management System
HSE Training for Specific Hazardous Work
Special training will be given by competent persons designated/approved by the Site HSE
Manager, to supervisors, foremen and workers involved in specific hazardous or harmful
work, the training will cover, but not be limited to:
16.7

Handling organic solvents, and toxic and hazardous chemicals

Handling and storage of radioactive materials

Work under, over on or near water

Deep excavation and trenching

Work in confined areas or narrow spaces

Rigging, lifting and crane operation

Erection and dismantling of scaffolds

Work in or near an existing plant (regardless of whether operating or not)

Removal of Grating

Working at Heights

Hot works

Stored Energy
Fire, Evacuation and First-Aid Training
Fire and First Aid Training, and Evacuation Training will be given to all employees.
The competent personnel designated by the Site HSE Manager conduct this training.
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HSE Training Matrix
Item
General
HSE induction
Training
Initial
HSE induction
Training
Specific
HSE Training
Change of
Work
TBM
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Page
Contents
Attendee
- Risk Assessment Matrix / Results of HSE
inspections / Identification of Risks and Hazards
from the work
- Risks and Hazards from the work
- Safety Work Method
- Usage of PPE and Safety equipment
- Accident Cases and its safety measures
- HSE notices and news
- Emergency preparedness and Response
(Natural Disasters, Fire and environment Spill)
All
- HEC & Project site’s HSE Policy and Target
- Implementation of HSE Management system
- Identification of HSE Requirement
and applicable law.
- Job Safety Analysis and Results from
HSE Meetings and Inspections
- Each Job description on HSE area
- Emergency preparedness and Response
(Natural Disasters, Fire and environment Spill)
- Korean Occupational Safety and Health Law
(Only for Korean Project)
- Legal Obligation for overseas project.
- Legal Obligation for each country.
- Project General Information, Plot Plan,
Process information, Risk Area
Classification and Safety Signage on site.
- The usage and distribution of PPE
- Specific Site Safety Rules
(Using safety passages and housekeeping)
- Safety matters for heave equipment.
- Fire protection/fighting Safety
- Emergency response awareness
- Heat stress
- Working at height safety
- Excavations safety
- Confined space entry
- Incident reporting and investigation
- Lifting safety
- Rigging/Slinging safety
- Heavy equipment for the work
- Accident cases from similar types of work
- The usage of PPE
- Emergency preparedness and Response
(Natural Disasters, Fire and environment Spill)
- The specific information on its area.
- Implement of TBM activities.
- A brief on the HSE Matters
Instructor
Site Manger
Supervisor
HSE Manager
Site Manger
from Sub-con.
External instructor
Supervisors
And
Site Managers
from Sub-Con.
All
Site Manger
HSE Manger
Site Manger
from Sub-con
All
Site Manager
Qualified Person
Third Party
All
Site Manager
HSE Manager
Site Manager from
Sub-com
All
Site Manager
HSE Manager
Site Manager from
Sub-com
Foremen
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PERMIT TO WORK SYSTEM
A permit to work system will be implemented on the Project, to ensure that those tasks
attracting elements of risk will be subjected to thorough and systematic planning and
preparation prior to their authorization to proceed.
The Contractor will continually update the precise scope of the application reflecting the
differing needs of the various construction phases and also the need to interface with the
permit to work systems to be implemented during commissioning and start up.
Notwithstanding this, certain activities mentioned below are required to obtain a Work
Permit issued by Contractor issuers.

Confined Space Entry,

Radiography, pneumatic testing,

Removal of grating and handrails on structures, etc.,

Electrical work require to de-energize or isolate electrical equipment/components,

Explosive Device, use of cartridge-operated tools,

Pressurized Testing
The underlying philosophy of the Contractor permit to work system is that Subcontractor
task supervisor receives a permit only after it has been reviewed by The Contractor
Discipline Supervisor and approved by the relevant Area Construction Manager
(Commissioning Manager).
Further, the permit program provides a form of method statement, job safety analysis that
clearly identifies measures to be adopted by Subcontractor and his employees.
Only persons who have successfully completed the Contractor permit to work training
module will be permitted to initiate, receive, review or authorise permits.
The system that allows central control and ongoing monitoring of higher risk activities to
ensure that activities are;
1) Authorized by the appropriate site supervisory personnel responsible for the particular
area or for control of hazardous activities,
1) Carried out by qualified personnel using appropriate safety precautions
2) Ensures that those activities with potentially hazardous interactions do not take place
at the same time.
17.1
Cold & Hot Work Permit

Cold Work Permit
2) General construction/commissioning work and maintenance not involving the
breaking of containment of hydrocarbon system
3) Working with radioactive sources: Radiography Certificate also required
4) Working with nitrogen gas
5) Excavations: Excavation Certificate also required
6) Working with mineral fiber
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7) Handling or use of hazardous substances
8) Spray painting/coating
9) Work affecting the availability of fire and gas detection system, e.g. flammable gas
detection, fire detection and Uninterruptible Power Supplies (UPS)
10) Work affecting the availability of fire protection gaseous system (CO2)
11) Work affecting the availability of process safety and protection arrangement, e.g.,
Emergency Shutdown Valve (ESDV) systems, blow down and drains systems
12) Work affecting the internal or external communications systems of the installation/site
13) Working on computer controlled systems
14) Removal of handrails, gratings, hatches and fixed ladders
15) Work at height greater than 1.8 meters
16) Pressure testing of plant and equipment
17) Bleeding down vessels to drains or to atmosphere
18) Use of equipment or work in Non-Hazardous Zones involving:
a)
Dry grit/shot blasting
b)
Cartridge operated tools
c)
Use of torque wrenches in Hazardous Zones
19) Electric work

Hot Work Permit
1) Work involving naked flame
2) Welding
3) Use of portable grinder (electrically and air power)
4) Use of heat shrink blowers and electric power tools in Hazardous Zones
5) Nitrogen/ Gas leak testing of plant and equipment
17.2
Confined Spaces Permit
A space that is large enough and so configured that an employee can bodily enter and
perform assigned work.
1) Confined Space permits are required for any confined space entry operations
2) A confined space is a place, which if substantially (though not always entirely)
enclosed, and where there is a reasonably foreseeable risk of serious injury form
hazardous substances or conditions within the space or nearby. Examples of confined
spaces are closed tanks, vessels, sewers, open-topped tanks, vats, pits, and closed
and unventilated or inadequately ventilated rooms
3) Some places fall within the definition of a confined space only occasionally, perhaps
due to the type of work to be undertaken e.g. spray painting in a room. Spaces may
become confined due to a change in the condition inside or change in the degree of
enclosure or confinement that may occur intermittently.
4) An initial gas test must be recorded on the Confined Space permit and must be
continuous unless special dispensation is granted.
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PERSONAL PROTECTIVE EQUIPMENT (PPE)
An effective PPE program is an essential protection against those hazards, which cannot be
engineered out of the construction environment.
Further, the conformance to the PPE program also provides a valuable indicator of safety
attitudes and behaviour of the workforce.
The Contractor and Subcontractor will ensure that all PPE is "fitted" correctly to meet
individual requirements.
All PPE will conform to either AS, BS, ANSI or DIN standards when applicable, be suitable
for the purpose, and will be maintained by individuals to ensure that the integrity of such
equipment is not compromised.
In addition, such equipment will be provided free issue to all Subcontractors, and replaced
as required.
Certain items of PPE will be mandatory and worn at all times whilst on the worksite, these
will be:

Safety helmets

Safety footwear with steel toecaps

Safety glasses with side protection

Coveralls (minimum 60% cotton or 100% cotton)

Welders Coverall, Fire retardant
During the Commissioning phase in addition to the mandatory wearing of P.P.E specified in
above other items of appropriate type of equipment required by/for the work will be in use.
Also, any persons working at an elevation of 1.8 meters or above will wear a full-body
safety harness with dual lanyards that will be attached to an adequate load bearing anchor
point or lifeline appropriate fall arrest or on an incomplete structure when working outside
handrails.
However, the Contractor stresses that this is a residual form of protection, the need for
which will be avoided wherever practicable by the use of safe working platforms.
19.
COMMUNICATION NETWORK
Effective communications are vital to the successful implementation of the health, safety
and environmental plan.
Communications take many forms but their common objective is to improve understanding
of health, safety and environmental matters, thus obtaining the support, co-operation and
commitment of all interested parties.
Contractor will ensure that all of its personnel are able to communicate in a safe, clear and
effective manner. It is imperative that all personnel are given and understand written, visual
and oral instruction from management and supervisors.
Contractor will provide all resources necessary to ensure that communications are
understood among all personnel on any Worksite. Contractor will carefully consider and
specify the requirements for communication between multi-national workforces and ensure
that each work crew shall use a common language or have an in-crew interpreter.
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[Contractor HSE Site Communication Chain]
Construction Director
Monthly
Site HSE Committee
CA & Contractor
HSE Strategy Meeting
CONSTRUCTION
Construction Manager
Fortnightly
Contractor/Subcontractor
HSE Meetings
Weekly Discipline
Contractor/party/Subcontractor
Co-ordination Meeting
HSE representation
Weekly Progress Meeting
Party/Subcontractor
HSE Officer/Management
Toolbox Talks/Daily
HSE
Contractor/party/Subcontractor
HSE weekly coordination
Meeting
Contractor/party/Subcontractor
HSE Officers/Supervisor
Daily Meeting
CA, Contractor & Subcontractor:
Senior Line Management
Construction Manager
Discipline Supervisors
HSE Officers
Weekly HSE Scoring
The above communication chain will be developed to incorporate Commissioning team
members as Project progresses.
19.1
Radio Contact
Adequate numbers of intrinsically safe portable radios (walkie talkies), and chargers will be
made available to the Construction and Commissioning Group. These will all be correctly
licensed according to Algerian regulations and under the Contractor ARPT Radio licensed.
This requirement will extend to all Sub-contractors.
The radios will have channels allocated according to a radio channel master plan to be
developed by the CA and the Contractor.
Commissioning channels will accommodate the following requirements:

Commissioning, Contractor and CA

Emergency services

Subcontractor and vendors

For overlap with construction
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20.
HSE MEETINGS
20.1
Monthly Site HSE Committee Meeting
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Contractor Construction Director chairs the HSE Committee Meeting with members
comprising Contractor Construction Managers, each Area Construction Managers, Site
HSE Manager, all the Subcontractor Site Managers, HSE Managers, and the CA’s Project
Manager, HSE Representatives.
The HSE Committee Meeting will be monthly held throughout the construction and
commissioning.
The agenda for the meeting will be structured around the following guidelines:

Minutes of the last meeting.

Matters arising timely.

Incidents and near misses.

Feedback on incidents.

Publicity/promotion/initiatives.

Monthly look ahead of construction activities.

Anticipated concerns.

Interface between Subcontractor.

Feedback from site personnel.
The minutes of meeting will be prepared by the Contractor HSE staff, and distributed to
relevant personnel of the CA, Contractor and all Subcontractor, and by so doing,
communicating HSE issues and requirements to the workforce will be achieved.
The major objectives of the HSE Committee Meeting are to:
20.2

Ensure that the HSE training programs are implemented and properly carried out to
promote employees’ HSE consciousness and knowledge,

Enhance and maintain housekeeping and waste disposal to the highest standard.

Distribute any information and instructions from CA and/or the authorities concerned.

Debate and confirm Monthly HSE Objectives and Targets proposed by the Contractor
Construction Director.

Recommend groups and individuals for HSE incentive awards in accordance with the
HSE incentive award scheme.

Announce Forthcoming changes in the type of work as the Project progress.
Weekly HSE Coordination Meeting
Contractor and Subcontractor will hold weekly HSE Coordination Meeting.
Participants in this meeting will be:

HSE Officers and Supervisors

Subcontractor’s HSE Manager
The purpose of this meeting is to review and coordinate the site activities planned, with the
Contractor and Subcontractor, to discuss general HSE matters, to review and assess HSE
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inspections outputs, to discuss the lessons learn from site incident reports and measures
take or to be taken to prevent the recurrence.
HSE requirements and information will be reinforced and reviewed with Subcontractor in
this meeting.
The major objectives of the meeting are to:
20.3

Use findings of HSE scoring.

Discuss HSE topics and any problems observed or anticipated.

Have each Subcontractor report on the status and performance of HSE activities
including HSE training.

Report on recent incidents and near misses, and on follow-up actions.
Weekly Discipline Contractor/Subcontractor Meeting
Each construction area will hold a weekly discipline HSE meeting (more often if required)
attended by all relevant Subcontractor Management and the Contractor supervisor, and
chaired by the Contractor Area Construction Managers responsible for the area.
Its objectives will include review of recent HSE performance, review of forthcoming key
work activities, recent initiatives, Contractor interfaces, etc.
20.4
Daily Toolbox Meeting
Daily ‘Toolbox Meeting’ will be given at start of each shift, and again just prior to non-routine
activities.
Subcontractor supervision will conduct these in a language understood by all members of
the workforce and will address the application of safety rules and procedures to the hazards
of current work. Two-way discussion will be encouraged.
Duration of the team talk will typically be 5 minutes, but particularly hazardous operations
may require extended team talks, for example, confined space entry.
Two-way communication will be encouraged (An interpreter must be present if needed.).
All work crews including supervisors, foremen and workers, will actively participate.
Managers will attend as frequently as possible.
As a continuation of Subcontractor daily talks prior to starting work, Area Supervisor’s
(Commissioning Engineer’s) must hold daily commissioning team talks in order to explain
details of Commissioning work to be carried out in that area and ensure the workforce
understands all safety related matters concerning the work.
A record of the date, the ongoing work, the toolbox topic and attendance will be kept.
The Contractor line management will monitor the meetings on a weekly basis to check their
effectiveness.
Mainly, the working plan and procedures for the day are explained and confirmed including
the following:

Briefing on topics of HSE meetings, CA’s information, etc.

Current HSE issues and concerns.

Anticipated potential hazards and suitable countermeasures.

Safety instructions for equipment and tools to be used.
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Confirmation whether any Work Permits required for the work have been obtained.
20.5

Use of proper personal protective equipment (PPE) and safety devices.

Information on other work to be conducted in the vicinity of the working area.

Visual check of the health condition and proper allocation of workers.
Special Meetings
Additional meetings may be called to address special circumstances, e.g.:
21.

Work involving novel construction or commissioning techniques.

Work requiring special instructions and precautions.

Visits by HSE or local regulatory authorities.

Poor performance by specific Subcontractor.

Feed back of audit findings.

Reporting the impact on health, safety and environment of any design work concurrent
with the construction phase (i.e. Identifying potential hazards, which were unknown at
the contract award stage.)

CA interface co-ordination.

Subcontractor interface co-ordination.
EMERGENCY EVACUATION PROCEDURE
All site personnel will be advised of the actions to be followed in the event of fire, gas/toxic
release or any other emergency situation.
Such advice will be given at site inductions and subsequent ongoing safety training
sessions.
The procedure will be included in the HSE booklet issued to all employees and will also be
published on notice boards, strategically placed around the site.
Emergency telephone numbers will be listed. A basic map will be provided which shows
evacuation routes and assembly points.
Exercises in each facility shall be conducted at least every quarterly basis (to be discussed
with Company to increase frequency at site) and the observation shall be recorded. The
report should be forwarded to the HSSE Department and any remedial actions required
shall be identified.
22.
FIRE PREVENTION AND PROTECTION
Whilst the risk of major fire damage in construction, pre-commissioning and start-up areas
is considered by the Contractor to be reasonably minor, (with key risks presented by
compressed gas cylinders, painting and insulation materials and general debris and
rubbish), the risk in the camp and office areas is considered to be high.
In order to prevent such hazards materializing, the Contractor will implement a Project-wide
fire prevention/protection strategy that is characterized by the following general principles:
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
Minimal bulk storage on site of flammable substances in appropriate containers

Isolation of flammables from sources of ignition

Training in fire prevention and suppression techniques

Integrity of electrical equipment

Permit to work control

Containment of sparks and flames from Hot Works

Escape route planning

Restricted smoking areas.
The employment and maintenance of fire extinguishers at strategic locations throughout the
worksite and also the deployment of a fire and emergency response truck, which will remain
permanently manned at a strategic location, will support this approach.
This truck will be mobilized in response to all fires on site and will be used during
emergency response training exercises.
Prior to start of Start up, all operational fire protection equipment must be in place.
The fire prevention/protection strategy will include all worksite offices, warehouses, camp,
etc., and will be developed to include commissioning activities.
23.
HSE AWARENESS
23.1
HSE Incentive Sheme
The purpose of HSE incentive scheme is one kind of motivation technique for workers at
site to promote individual safety performance, increasing the production and reduce injuries
which will be done by providing individuals with a certain type of awards for good
performance.
23.2
HSE Awareness Program
Safety and training materials such as booklets, posters, visual aids, etc. will be suggested
by Contractor. Each subcontractor will be expected to arrange for appropriate materials
and should utilize the materials suggested. Posters of all sizes must be displayed in the
appropriate languages at locations throughout the site.
Site HSE Manager shall maintain the HSE scoreboard and display it at the key location of
the project site facilities. Information of the HSE scoreboard shall be updated on daily basis
Also Site HSE Manager shall arrange to issue HSE flyer for providing details of the site
accidents/injuries, summarizing details and comments to avoid re-occurrence on the
project site.
Warning signs will be displayed throughout the site, wherever any hazard warrant their use.
Bulletin boards will be used to advantage in displaying safety posters.
24.
MANAGEMENT OF WASTE MATERIALS
The objectives of waste management activities are to:
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
Ensure safe and proper segregation, handling, storage, transport and disposal of waste.

Identify environmental aspects and impacts

Reduce/minimise the volume of waste or utilize as much as possible for recycle or
reuse.

Reduce/minimize the impact of dust, noise, light, odours, working hours and general
disruption on the local community

Assess any relevant task to ensure adequate controls are in place to minimize the
impact of hazardous substances on individuals and to protect the environment

Reduce/minimize the environmental impact of chemicals through correct selection,
transportation, storage, deployment and disposal

Manage all waste according to the following hierarchy: eliminate where possible,
reduce at source, re-use, recycle and dispose. Disposal shall be in accordance with
‘duty of care’ principles and disposal records shall be maintained by Contractor and
available for audit by CA

Reduce/minimize any air emission and discharges to water.
All waste management activities will comply with the applicable laws and regulations and
the CA’s requirements.
24.1
Non-hazardous Waste
Subcontractor are responsible for collection, segregation, recording, transport and disposal
of waste to the location, designated by the CA, where located out of the Contractor
asset/boundaries.
24.2
Hazardous Waste
Hazardous substances will be handled, transported and stored at the Contractor designated
storage on site properly.
24.3
Sewage Disposal
The Contractor and Subcontractor will ensure that all sewage from offices, site and camp is
treated properly and follow the local laws and regulations strictly.
The sewage system will consist of sewage underground piping, manholes, lift station pit
with pumps, biological sewage treatment plant and treated effluent underground piping to
facilitate sewage management a bioreactor will be installed for the construction period.
24.4
Worksite Waste
All waste material will be identified and segregated.
Each Subcontractor will be responsible for the provision of such facilities to segregate
waste.
An adequate number of skips and bins will be located at key positions on the worksite by
Subcontractor based on their workload.
These items to be disposed of will be clearly identified according to the classification of
waste, which they will generate. Subcontractor will be directly responsible for proper
storage of waste in these containers.
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Domestic waste from the temporary facilities etc. on the worksite will be handled in exactly
the same manner as at the Labor Camp.
Hazardous waste will be stored in a closed secure container, clearly marked, with Material
Safety Data sheet, as hazardous material and transported to the Contractor designated onsite storage.
All concrete debris and/or unused concrete will be deposited to an area being located out of
the site designated by the CA.
24.5
Housekeeping
All areas must be kept free from debris and waste material on an ongoing basis. At the end
of each working day a check will be carried out by Subcontractor Task Supervisors to make
sure that all waste material has been gathered and deposed of in the allocated area.
All empty containers of hazardous material must be removed from the work area as soon as
is reasonably practicable. All empty gas bottles must be returned to their storage area and
stored in the proper manner.
All spillages must be cleaned immediately in accordance with the product manufacturers
recommendations and reported to the Site HSE Manager.
A spillage is an environmental incident and will be reported in the Project Incident Data
Base. An incident report and investigation report will be generated. The Contractor will keep
an overview of spillages on an O/A Plot Plan. All cleaning materials due to solvent content
etc. will be treated as hazardous waste and disposed of as such.
Food consumption will not be permitted on the construction site.
24.6
Waste Collection and Disposal
The Waste Management Plan(0304-ZB-132) will be an integral part of each subcontract and
will be the responsibility of Subcontractor.
This will ensure that good housekeeping is practiced and also that collection, segregation,
storage and disposal of waste is properly controlled to minimize the environmental impact of
the Project.
Regular waste collections will be undertaken by a specified Subcontractor, who will be
approved by the relevant Authority to carry and dispose of the various types of waste
generated.
The waste management co-coordinator of each Subcontractor will prepare a monthly report
detailing the types and quantities of waste removed from site and/or stored on-site during
that period.
The Contractor Waste Management Controller will monitor all collection points to ensure
that there is no over-spill or backlog of waste removal. In addition, they will spot check the
waste control against its description on the Manifest before it leaves the site by the
appointed transporter.
Disposal by burning will be prohibited without prior permission of the Contractor/CA.
All copies of permits must be retained by the waste disposal co-ordinator and must be
produced on demand by any authorized authority.
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25.
WELFARE
25.1
Sanitation
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The Contractor and Subcontractor will ensure the provision of adequate sanitation including
sufficient WC’s, urinals and washing facilities for all personnel, anti bacterial soaps and will
be clean and maintain them on a daily basis.
25.2
Medical Facilities
The Contractor believes that the utilization of a single medical facility ensures both
consistency of treatment and accuracy and openness of injury reporting.
Therefore, construction Subcontractor will be prohibited from establishing their own medical
facilities, (other than immediate First Aid) with the result that all injuries, irrespective of
seriousness, will be reported to the Project medical facility on an immediate basis.
Qualified personnel for all hours during which activity is taking place on the worksite will
man this facility.
Detailed records of all such injuries and treatment will be maintained and will be input into
the Incident Statistical analysis database.
The medical facility will include emergency response equipment such as Para guard
stretchers, resuscitation sets, etc., and will be supported by a fully equipped ambulance
which itself will be manned by a dedicated driver and paramedic.
In addition, appropriate vaccines and anti-venoms will be available.
25.3
Occupational Health
In acknowledging the debilitating and chronic effects of occupational health hazards, the
Contractor will operate an occupational health program that addresses often-neglected
areas of construction activity such as hernia caused by manual handling, and a white finger
disease resulted from continuous excessive exposure to excessive vibration.
Noise will be limited to as low levels as are reasonably practicable, with personal hearing
protection being utilized only as a secondary option after enclosure, segregation,
modification, rotational assignments, etc.
The risk of inhalation of hazardous substances will be minimized by the adoption of safe
systems of work that include ventilation systems, enclosure and isolation, respiratory
equipment program and substitution.
All Project personnel will be subject to random testing for such substances.
Sanitation and hygiene will also be emphasized throughout the Project and to this end;
Subcontractor will be required to maintain all of their facilities in a clean and hygienic
condition.
The dangers of dehydration, sand fly leishmaniasis, sunburn and frostbite are recognised
as areas of risk for which employees will be exposed.
Training programs will be put in place.
In order to provide a healthy environment for employees who do not smoke, smoking will
not be permitted in any Project office, or sleeping accommodation. Smoking will only take
place in dedicated areas outside of building.
The Contractor recognizes that good housekeeping is the best form of pest and vector
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control.
The Contractor approved Doctor will develop a pest and vector program to address site
conditions. (e.g. mosquitoes: Spraying, no stagnant well, scorpions, vipers, sandflys etc.).
25.3.1 Health Policies and Procedures
The Contractor will provide first aid, primary medical care, secondary medical, medical
evacuation and medical emergency response for the worksite.
For all employees, the Contractor and Subcontractor will maintain medical insurance for
hospitalization, in-and-out patient physician examinations, emergency medical coverage,
routine examinations and short-and long-term disability.
Health insurance will be arranged for expatriate employees assigned to the Project.
The Contractor will develop and manage by the following Policies and procedures(0304-ZB137):

Smoking policy

Fitness to Work

health surveillance
26.
IMPLEMENTATION AND MONITORING
26.1
HSE Performance(General)
The Project HSE-MS shall be assessed and evaluated through
26.2

Site Safety Team monthly meetings
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Site safety committee regular meetings

Verification and review of Project level documentation by Project HSE Manager, or
discipline and personnel nominated by him, prior to issuing the documents to CA for
their review.

CA audits
Lessons Learned
The HEC shall ensure that lessons learned through the HSE monthly reports, audits and
inspections are incorporated in the HSE-MS and the related documentations are published
and explained to the project personnel and the workforce.
26.3
Safety Performance and Reporting
The Contractor will report to the CA Representative the HSE status of the Work via the
monthly report. The detail level of monthly HSE reporting shall be agreed between the CA
Representative and the Contractor Representative before commencement of any part of the
Work.
The Contractor will notify the CA Representative both orally and in writing immediately after
discovering, or receiving a report relating to, any of the following events that may occur:

The death of any Personnel whilst performing any part of the Work;
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The injury of any Personnel whilst performing any part of the Work where a recordable
incident has occurred;

Any high potential near miss or accident which has the potential for serious injury or
serious damage to equipment;

Any release, spill or discharge of a hazardous material associated with the Contractor’s
performance of the Work, which either results in or has potential for significant injury or
environmental damage;
Any proceedings being commenced or threatened, alleging any failure by the
Contractor or any of its Sub-Contractors to comply with any EHS requirements,
irrespective of whether or not it is associated with the Contractor’s performance of the
Contract;.
Documentation
The following reports, information and documentation shall be maintained and timely
submitted to CA for each requirement:

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26.4
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Daily/Weekly HSE Report.
Safety Training Records including a List of Recipients.
Safety Patrol Report.
Reports of Corrective Actions taken as instructed by HEC.
Equipment Inspection and Maintenance Records.
Accident/Incident/Near-miss Report.
Equipment/Property Damage Report.
Material Safety Data Sheets (MSDS).
Work Permit Record.
Housekeeping and Waste Disposal Records
Monthly Safety Report
Driver performance reports
Action tracking register (ART) summary
Incident Investigation and Reporting
Serious incidents and injuries will be immediately reported to the Site Manager and to CA
HSE representative. All incidents in common areas will be reported to CA as per CA Incident
Reporting and Incident Procedure.
All incidents will be investigated by HEC and in the event of a serious accident; HEC and
CA will establish a Committee of Inquiry.
The cause or the chain of events that led to an incident will be determined. Investigations
will be conducted without prejudice and will focus on finding the facts, not faults or placing
blame.
The Site HSE Manager will set up an incident reporting and investigation procedure(0304ZB-135) and ensure that corrective actions to prevent recurrence of accidents are
implemented.
27.
AUDIT AND REVIEW
The Project HSE audit shall be subject to audits under the Project HSE Audit Procedures
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and Plan(0304-ZB-143).
Audits at the Site shall be conducted to assess compliance with local laws and regulations,
CA’s requirements, (Contractor Management and HEC HSE plans and procedures). These
audits shall be carried out by the Site HSE Manager with the support of the Corporate HSE
Department at key points during construction and pre-commissioning, e.g., start of
foundations, and structure and equipment erection; working at heights, heavy lifts, and
energizing.
Action items/non-conformances generated by the audits shall be recorded. An Action Log
shall be prepared and maintained in such a way as to ensure that it is possible to trail from
the initial recommendation to its final implementation. Action items, non-conformances
generated by the audits shall be recorded by
 Project HSE Manager
 Site HSE Manager
27.1
Planning the Audit Programme.
27.1.1 The entire HSE System of the company which includes all current projects as well as the
organisation shall be audited at least once a year.
27.1.2 The Manager of the Safety & Environment Department, Head Office shall prepare the
annual audit programme.
27.2
Formation of Audit Team.
27.2.1 The Manager of the Safety & Environment Department, Head Office shall form HSE Audit
Teams.
27.2.2 The Audit Team Leader shall have a good knowledge on ISO 14001, Health and Safety
requirements and also sound auditing skills and techniques.
27.2.3 Audit Team Members should be selected on the basis of
1) Technical Background.
2) Impartiality
3) Knowledge of Auditing skill and technique.
27.3
Conducting the Audit.
27.3.1 Pre-Audit Meeting.
1) The Auditee should be informed of the Audit schedule at least a week in advance
through a Audit plan in order to eliminate the element of surprise.
2) The Audit Team member should have a formal opening meeting with the Auditee's
Representative(s) prior to commencement of the Audit, stating the scope of audit
tabulated in the Audit Plan and explain how the audit will operate. The audit plan shall
be acknowledge by the Auditee.
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27.3.2 Audit.
1) The Audit Interview shall be intended for fact-finding and not fault finding on the
system. The Audit Team Members should be objective in questioning the Auditee.
2) The Audit Team Members shall ask the Auditee to briefly run down the procedure,
stop for clarification if necessary.
3) The Audit Team Members should ask for evidence wherever necessary such as
reports, records, minutes, instructions, etc.
4) The Audit Team Members shall selectively question the staff/workers at that moment,
not to interfere with the routine activities.
27.3.3 Post-Audit Meeting.
1) The Audit Team shall hold a meeting with the Auditee's management to present Audit
Findings.
2) At this meeting, the non-conformities found during the actual audit and response
dates shall be agreed.
27.4
Issue of Report and Corrective Request.
27.4.1 Within 2 weeks after the audit, the Audit Team shall issue the 'Audit Finding Report' to the
Auditee, as necessary.
27.4.2 The Auditee must take action on the reported non-conformances and complete by the
stipulated dates.
27.4.3 All 'Audit Finding Reports' issued shall be recorded and updated in the 'Audit Finding Report
Log' by the Audit Team.
27.4.4 The Audit Team Leader shall condense facts of the Non-conformances in the 'Audit
Summary Report' and submitt them to the Management Representative for his review and
approval.
27.5
Close-out of 'Audit Finding Report'
27.5.1 The Audit Team shall evaluate the corrective action responses.
27.5.2 If the response is acceptable, the Audit Team shall verify the Corrective Actions taken and
close-out the 'Audit Finding Report'.
27.5.3 If the response is unacceptable, the 'Audit Finding Report' shall be returned with comments.