Target USA export order process(Lingerie items)
Detailed step by step work description performed by BD merchant team.
1.Inquiry for business award( new program):BD merchant receives business award
notification/OCN,CMS from PPO merchant before the start of a new season in response to query from
BD team. BD team ask for below infos to PPO for next step preparation.
a.total program qty
b.first delivery date
c.gmt SMV
d.Any reference sample/red seal sample sending date
e. bulk/sample material sending date(initial)
f. styling details like gmts construction/any 2nd process applicable or not
2.Placement meeting (formerly known as toll gate meeting):Placement meeting is the first event after
order confirmation which need to be performed between vendor & buyer as the launch of the new
program.
Purpose of placement meeting:a.Any disputable issues can be presented with
modified proposal specially on gmts construction process/operation for further analysis from
factory/vendor end towards buyer & vice versa as well considering mass bulk production stage.
b. Further discussion on production start/finish
schedule is possible in the meeting for smooth delivery/shipment of the program.
C. any action called out from any party at placement
meeting that needs to be addressed before TPR meeting is closed out beforehand.
Attendees of placement meeting:a. Vendor’s Management Team(PPO/HK
merchant, PPO sample room concern)
b. Factory Representative (BD
merchant/sample room technical concern/QA team
c. Target Sourcing team (HK)
d. Target PSQA(BD office)
Standard lead time for placement meeting schedule based on first delivery date: The meeting
can be arranged any time before TPR if really required but 60-65 days before first delivery date is
optimal period to call this meeting.
Sequence of placement meeting arrangement:
Query for docs by PPO team to BD required for placement meeting booking place
BD team sends the required docs to PPO(factory initial prod plan,RA,MCP,factory machine capacity)
PPO team ask for placement meeting schedule to buyer through mail(manual booking submission with
required docs like: placement meeting pilot grid, factory initial prod plan,RA,MCP,factory machine
capacity)
Buyer confirm placement meeting schedule/timing
BD merchant need to send below docs to PSQA for his review through mail 2-3 days before
actual placement meeting date.
1.BOM/Specification if available
2.Fit comments if available
3. Reference/Design sample pic/Red seal sample Pic if
available
4.CMS
Placement meeting conducted by all concerned parties on scheduled date with VC facility.
Buyer sends back placement meeting pilot grid updates to vendor/factory after successful finish of the
meeting.
3.Target Production readiness(TPR): Target production readiness is a type of
inspection conducted by Target PSQA compulsorily in pre production stage of a new program/style.
Successful TPR meeting is the precondition for starting bulk production of any new style. Production
factory itself needs to arrange TPR inviting the PSQA.
Purpose of TPR:a. successful TPR is a must to start bulk production of a new program in
a new factory.
b.It also refers to PP meeting with Target where PSQA approves the
style for production sealing the PP sample(base sample size gmt) with yellow tag(standard to follow in
bulk).
Attendees of TPR meeting:a. Target PSQA
b.production factory representatives from all
concerned dept. like merchandising, QA, Quality, production, IPE,maintenance, warehouse,technical .
Standard lead time for placement meeting schedule based on first
delivery date:45-50 days (considering orders with 2nd process available) before the first delivery date of
a new program.
Sequence wise preparational activities required before TPR
Once placement meeting done, BD merchant start chasing PPO for all required docs as per TPR check list
After getting receiving confirmation of all required docs including PP sample material factory ETA date
from PPO & PP sample completion date from BD sample room BD merchant fix a possible date for TPR
ensuring standard lead time as mentioned above for TPR so that delivery & factory may not get
impacted.
BD merchant need to place TPR booking in Buyers online site (Inspectiro) 14 days before
the probable TPR date & inform Target PSQA through mail for his confirmation of the proposed meeting
date.
BD merchant needs to maintain Strong follow up with PPO for all docs
receiving/modification & with BD sample room for PP sample readiness (3 days before TPR meeting).
BD merchant has to prepare PVP file with all correct docs as per TPR check list & hand over to Target
factory QA 3 days before TPR meeting & take his confirmation: PVP file ok or not.
BD merchant need to arrange internal TPR meeting with factory all concerned dept/concern 3-5 days
before actual TPR meeting with PSQA.
BD merchant need to send below docs to PSQA for his review through mail 2-3 days before actual TPR
meeting date & call out if any further query from him/her.
1.Internal TPR meeting notes.
2.BOM/Specification
3.Fit comments
4. Red seal sample Pic.
5.Production plan
6.RA
7. MCP
As a last checking for safety BD merchant take confirmation from factory QA if both PVP file &
PP samples (size set) ready or not.
BD merchant need to book meeting room in prior & inform factory all concerned dept.
representatives to attend the TPR meeting on time.
TPR meeting takes place in production factory premises in the presence of PSQA (physical/visual) & all
concerned dept. representatives from factory end as per already confirmed time schedule.
PSQA finalizes his comment for the TPR inspection based on PVP filing presentation & PP sample quality,
if found everything ok, he proceeds for yellow sealing in PP sample. For any objection/challenge he
finishes the inspection report with required comment(need to be complete by factory before dupro)
BD merchant downloads the TPR inspection report & keeps for record.
3.PP sample requirement/development process:
In order to launch a new program of Target USA buyer in a factory PP sample must be
made in the factory, normally the samples developed by sample room which need to keep ready before
TPR. Eventually core/base sized PP sample (one pc) is sealed as yellow seal by PSQA of which standard
must be followed for bulk production.
a. Required gmts qty as PP sample: For a single color program PP
sample need to be arranged minimum 1 pc in each size as per
Sizes mentioned in buyer spec sheet. However for multi colors PP
sample can be arranged in jumping sizes to make one complete size set out of all colors.
b. PP sample material source & required lead time: PPO merchants
arrange sample material (bulk material standard) & sends to BD
via courier in response to continuous chasing by BD
merchant.BD merchant fixes the TNA securing 60 days lead
time for PP sample of a new program that means PP sample
material must be inhouse in BD factory 60 days before first
delivery date.
c. Documents required prior to PP sampling: Below docs are highly
essential to be available in BD factory before starting PP
sampling. Lists given below.
1.approved/updated operation chart (rcvd by BD sample room)
2.approved/updated pattern (rcvd by BD sample room)
3.Red seal sample (rcvd by BD merchant & DG sample (rcvd by BD
sample room
4.Fit comment approved by buyer (soft copy rcvd by BD merchant
from PPO)
5. Sample MO (PPO merchant
BD merchant BD sample room)
6.PPO swatch/Trim card
7.All types label lay out.
Sequence wise activities done by BD merchant for new style PP
sample purpose:
BD merchant chases PPO team for PP sample materials
sending/ETA date including above mentioned docs.
Once get the courier packing list from PPO merchant,checks if any material missing/short & get
back to PPO with missing/short items.
Release sample MO/order to BD sample room & ask for
sample ready date once all materials issue ok to sample room.
Notify factory QA for his technical follow up
Strongly follow up with BD sample room concern till the sample get ready & finally checked by factory
QA (2-3 days before TPR date)
DUPRO (During Production Inspection): Dupro is one of the types
of inspections at Target which needs to be performed at During Production stage by local PSQA or buyer
approved 3rd party inspector.A factory manufacturing a new program/style(Target owned brand) require
to arrange dupro inspection against this program & of course attain pass result to proceed for FRI stage.
Dupro booking process:BD factory concern/merchant need to place
booking for dupro inspection against first set order
through Inspectorio sight minimum of 3 business days prior to requested inspection date. DUPRO
Inspection is a vendor paid activity
Prework before Dupro inspections factory need to do: Factory must ensure being
prepared for the Target inspection on the date and time scheduled including the following minimum
requirements. If any below are not prepared, the inspector is instructed by Target to Abort the
inspection and the vendor/factory will have to reschedule.
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Allow inspector access to the factory
Finished production units ready for inspection according to Target DUPRO
quantity/percentage requirements:
10%(minimum)-40%(maximum) qtys of assigned PO qty must be Produced .
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A completed Target Production Readiness (TPR) report with acceptable status for inspection
to be conducted or documentation for a waived TPR
Detailed specifications for the product being inspected
Approval Samples (i.e. Red/White, Yellow Label/Seal samples)
factory is responsible for having all documentation as required in the Target Production
Validation Packet (PVP) & they must be made available to the inspector for review upon
request.
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The Factory must have performed their own internal inspections (Pre final) with a
satisfactory result and records made available for the third party inspector to review.)
Retail packaging must be available
. TPR follow-up actions must be complete if any applicable.
DUPRO inspection timing:
Process
Inspection DUPRO
Timing
Production complete (set
order):
Min ≥ 10%
Max ≤ 40%
Certain tasks ensured by BD merchant for Dupro Inspection purpose:1.Once rcvd CMS from PPO ,select
the PO no./lot/qty(normally first set PO) for dupro inspection & check with factory planners for safe plan
of dupro qty.
2.To inform during TPR probable
dupro inspection date & qty to all concerned dept from factory for their proactive support.
3.follow up dupro qty prod status with production/quality/QA concern
daily bas
4. checks with QA whether Product
Validation Packet (PVP) is up to date & ready for Dupro.
5. checks with BV concen if any query found on dupro inspection
booking.
6. Before placing dupro booking request
checks & confirms whether black seal required during dupro or to arrange separate sample pull based
on the lead time available ok to receive top test report before the delivery date.
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7. Completes TPR follow-up actions if any applicable.
Target product testing: The Multi-Stage Testing (MST) procedure is
designed to test Target products throughout the product lifecycle. This helps identify potential issues
prior to initial shipment and continually monitor quality for ongoing shipments. Vendors/factory must
ensure that Target Multi-Stage testing is built into their production plan. Normally we find below types
testing required for Target products. Target Brand products are tested to approved 3RD party laboratory
protocols, which evaluate aspects including, but not limited to, safety and regulatory requirements,
labeling, warnings, claims, performance etc. Testing must be completed for all sellable DPCIs.
1.PPT – PPT refers to Pre-Production Testing which is performed Prior to mass production & must be complete
prior to TPR.. As per our working procedure PPO merchant team do all PPTs.BD merchant may require to arrange
a PPT if rcvd any special query from PPO/HK team.However for PPT we need to follow local TRF using Target
protocols, not using Target TRF.
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2. TOP /Top of Production Testing: Top tests need to be performed During Production.It is compulsory for
factory/vendor to complete top test stage with pass result for Target product, any new impression/color
before shipment through test submission with all required docs,materials to approved closest 3rd party
lab. Factory/Vendors are responsible for testing costs.
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ORT:ORT refers to on going random test which need to be performed once the time validity of
existing test report of any style/color expires. For apparel(adult) products ORT need to occurs in 12
calendar months after the most recent acceptable testing so often it is termed as ORT12.factory/vendors
need to arrange ORT stage with an approved 3rd party lab. Factory/Vendors are responsible for
testing costs.
Certain tasks need to be complete/maintained by BD merchant for TOP/ORT purpose:To ensure TOP/ORT stage
completion smoothly BD merchant need to do/monitor below essential jobs:
1. fixes TOP/ORT submission date in TNA in advance for proper preparation
2.
Prepares TRF correctly
3.arranges all other necessary docs, black seal samples, additional gmts &
materials before test submission scheduled date.
4.need to check if any light colors fabric/elastic included for test submission,if
so arranges treatment for PH test fail issue.
5. have strong follow up with BV concern over any failing issue & ontime
test report receiving for urgent case.
Final Random Inspection:FRI- final random inspection conducted by approved 3rd party inspection
agency is a must for vendor/factory to arrange shipment/delivery. Based on passed report in FRI factory
gets shipment release order.
Prework to complete by factory before FRI arrangement:
The Factory must have performed their own internal inspections (Pre final) with a satisfactory result and
records made available for the third party inspector to review.
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Allow inspector access to the factory
Finished production units ready for inspection according to Target FRI quantity/percentage
requirements:
100% product(booked PO qty must be produced and a minimum of 80% product packed
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Detailed specifications for the product being inspected
Approval Samples (i.e. Red/White, Yellow Label/Seal samples)
factory is responsible for having all documentation as required in the Target Production
Validation Packet (PVP) & they must be made available to the inspector for review upon
request.
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The Factory must have performed their own internal inspections (Pre final) with a
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satisfactory result and records made available for the third party inspector to review.)
DUPRO follow-up actions must be complete if any applicable.
Target Vendor Inspection (TVI) – Vendor Self Inspection (VSI-FRI) Execution:
Business partners whose factories have proven quality performance with Factory Risk Prediction (FRP)
or FQI “Low” ratings are empowered to execute their final inspections internally replacing FRI
performed by Third Party.
. Partners with qualifying factories are required to maintain an Inspectorio Pro-subscription plan to
access the necessary capabilities needed to execute vendor inspection activities, which provides greater
visibility, transparency and enhanced reporting capabilities.
TVI FRIs are requested by the vendor/factory through Inspectorio SIGHT, and
Vendor/Factory/Independent Inspection Agency executes the inspection. If there is a Fail
Vendor/factory reviews a CAPA as needed, and works with the factory concerned dept./area to
complete the process.
Certain jobs done by BD merchant for VSI FRI purpose:
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o When the Factory is ready for FRI, BD merchant completes VSI-FRI booking using
Inspectorio, of course 3 business/working days prior to the product inspection date.
Analyses all the POs/qtys for FRI weekly basis & divides the POs among all working
days in a balanced way based on available time/man power of QA/production status.
Updates the final FRI schedule(PO wise) to all concerned dept. especially QA &
packing.
Follow up production daily basis & have close monitoring on the POs which under tight
production plan.