2019 RCEIAA
Renfrew County Elementary Cross Country Meet
Location:
Hugli’s Blueberry Ranch
2139 Greenwood Road
Pembroke, ON
K8A 6W2
(www.blueberryranch.ca)
Host School:
Bishop Smith CHS
Date:
Wednesday, October 16th, 2019 (rain or shine)
Coaches,
Again this year, Bishop Smith CHS will be hosting the annual elementary county cross country
running meet.
We require the names and respective divisions of your athletes ahead of time as indicated on the
attached registration sheet. If you could have these e-mailed to bkenney@rccdsb.edu.on.ca by
Friday, October 11th, as I would like to avoid last minute changes to names and divisions.
I will e-mail you a return confirmation note.
As Brian and Judy Hugli run a busy business, please refrain from inquiries for your team to
practice run the course prior to race day. Race packages will also only be available on the
morning of Wednesday, October 16th.
I have also attached a list of race day ideas for coaches and athletes to ensure we have a safe
and successful day on October 16th. Please go over relevant points with your runners.
Individual awards (medals) will be given out as the top three runners cross the finish line, where
they will be escorted to the podium and pictures taken. I will attach these pictures to the results
that will be forwarded to you after the meet. Team awards, once they are posted, can be picked
up by coaches at an awards table set up near the finish line.
We look forward to seeing you and your teams at Hugli’s Ranch (www.blueberryranch.ca),
just east of Pembroke. Enjoy the start of another school year! Should you require further
information, please contact Bernie Kenny at bkenney@rccdsb.edu.on.ca
Regards,
B. Kenny
ANNUAL
RENFREW COUNTY CROSS COUNTRY RUNNING MEET
Date:
Location:
Wednesday, October 16th, 2019
Hugli’s Blueberry Ranch,
2139 Greenwood Road
Pembroke, ON
K8A 6W2
Coaches,
Between 8:45 a.m. and 9:30 a.m.
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pick up your team’s registration package (numbers, pins, instructions, maps, schedule,
etc.) at the welcome desk under the large white tent;
pay your team’s entry fee of $50.00 payable to RCEIAA or remind the entry desk of your
school's one-time start of year athletic payment;
teams are invited to walk the course with their respective coach - trail attendants will
assist with directions;
buses /cars please park at the front of Hugli’s Blueberry Ranch;
return all trophies to the registration desk under the large white tent.
Schedule
Time
Division
9:30
10:10
Grade 5 and below Girls
Grade 5 and below Boys
2750 m
2750 m
10:50
11:30
Grade 6 Girls
Grade 6 Boys
2750 m
2750 m
12:10 P.M.
12:50
Grade 7 Girls
Grade 7 Boys
2750 m
2750 m
1:30
2:10
Grade 8 Girls
Grade 8 Boys
2750 m
2750m
Other Notes:
4
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Runners race in only one category.
Coaches may move runners up into a more senior grade category, but not down.
Team scores, for division champions, are based upon a school’s top 4 runners in each
race. You must have 4 runners for a team.
Individual champions (top 3), in each division will receive medals.
Trophy and ribbons for the top team in each race, and ribbons for the runner up team.
Overall school championship banner.
Follow school protocol re: student puffers, epi-pens and other medical issues.
Coaches of special needs athletes are asked to contact the conveners before race date to
accommodate their athletes.
Teams should attempt to wear like colored team shirts.
Pizza, pop and various other lunch snacks will be on sale throughout the day.
“Renfrew County Cross Country” shirts are available for a cost of $25.00.
Complete the form below to confirm your attendance and e-mail to:
bkenney@rccdsb.edu.on.ca
ANNUAL
RENFREW COUNTY CROSS COUNTRY RUNNING MEET
Entry Form (add more rows runners to the table if required)
School:
______________________________
School Phone Number: ______________________
Coach(es): ______________________________
- Girls Runner
- e.g. 1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
Doe, Jane
Category
(<6, 6, 7, 8)
<6
- Boys Runner
- e.g. 1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
Category
Doe, Jane
(<6, 6, 7, 8)
<6
***** Bishop Smith Catholic H.S / bkenney@rccdsb.edu.on.ca *****
****
Send by Friday, October 11th ****
OTHER NOTES for Coaches, Parents and Runners:
 be sure you register your runners in the proper category - both division and
boy/girl - otherwise they will not score;
 when passing out bib numbers on race day, double check that the number matches
the runner. This is especially important if you have runners sharing and changing
jerseys - otherwise they will not score;

please ensure you are aware of your runners' medical needs - puffers, epi pens, etc.

911 is our emergency contact.
Address: Hugli’s Blueberry Ranch,
2139 Greenwood Road
Pembroke, ON
K8A 6W2;
 the yearly plaque on the division trophy is your school's responsibility over the
year that you have the trophy;
 everyone needs to be mindful of races going on - clear the way and leave ample
room for the runners;
 avoid asking questions about how you did to the finish line crew - they are super
busy and really don't know;
 runners need to be careful and safe before and after races - especially on the play
structures, etc.;
 coaches will receive an email with the results and pictures (individual award
winners) after the meet;
 please make an effort to have folks pick up their garbage - a garbage bag is given
in the meet package on race day and there are several around the property;
 if someone loses something on race day, please email me
(bkenney@rccdsb.edu.on.ca) and I'll check our lost and found bags;
 results will be posted on the back of the ranch building. If it is raining, likely
somewhere under the tent;
 if there is the potential for lightening, we will need to re-schedule the day;

please direct race day questions to me - B. Kenny. I will do my best to answer or
fix, but some problems often need to wait until after the meet (e.g. wrong number
given to runner).