Assessment
Task 2
Manage project time
BSBPMG531
Student Declaration
To be filled out and submitted with assessment responses
◻ I declare that this task and any attached document related to the task is all my own work and
I have not cheated or plagiarised the work or colluded with any other student(s)
◻ I understand that if I am found to have plagiarised, cheated or colluded, action will be taken
against me according to the process explained to me
◻ I have correctly referenced all resources and reference texts throughout these assessment
tasks.
◻ I have read and understood the assessment requirements for this unit
◻ I understand the rights to re-assessment
◻ I understand the right to appeal the decisions made in the assessment
Unit Title
Unit Code
Student
name
Student ID
number
Student
signature
Date
Task Number
------OFFICE USE ONLY----For Trainer and Assessor to complete:
BSBPMG531 - Manage project time V3 2021
RTO Provider: 91153 - CRICOS Code: 02672K
Page 2
greenwichcollege.edu.au
◻ Student requested reasonable adjustment for the assessment
Task 2.1 Work Breakdown Structure
Template 1 -WBS
Development of a New
Campus in Sydney
Finding premises in Sydney
CBD
Source architect and
building company
Liaise with the architect and
building company
Rent the premise
Source and buy furniture
and equipment
Sub-work package
Obtain necessary
permits
Process payments for
the permits
Conduct
inspection with the
necessary
authorities
Template 2 -WBS Dictionary
BSBPMG531 - Manage project time V3 2021
RTO Provider: 91153 - CRICOS Code: 02672K
Page 3
greenwichcollege.edu.au
Deliverab
le
Acceptan
ce
criteria
Finding
premises
in Sydney
CBD
This can
be done
through
researchin
g of the
different
areas of
interest,
analysing
the results
and
preparing
a report
for the
managem
ent to
make
decisions.
Visit real
estate
agents to
ask for any
available
places in
Sydney
Source
architect
and
building
company
Advertise
for an
architect
position
and a
building
company
on social
media
platforms,
Summar
y
budget
and
resourc
es
$
150,000
Key risks
Milestones
Dependenci
es
Assumption
s
Constraints
Financial
risks
Human
resources
risks
Dependen
cy: Signing
o rental
agreement
s Start
modificatio
n of the
facilities to
fit the
college
standards
Assumptio
n: Assumes
the premises
have
enough
space to
handle all
the college
activities
Limitation:
Lack of
enough time
and finances
to repair the
premises to
the required
college
standards
800,000
Poor
workmans
hip
delaying
the project
Financial
risk
Conduct
research on
establishm
ent of the
such
college in
the area as
well as the
facilities,
staff and
resources
needed for
it to be a
successful
college.
(For 15
days)
 Look for a
central
location in
Sydney,
where the
students
can easily
access the
college
premises
for their
classes.
 Rent the
found
premises
Find an architect and
a contractor
Awarding of the
contracts
Sign contracts
BSBPMG531 - Manage project time V3 2021
RTO Provider: 91153 - CRICOS Code: 02672K

Timelines: 30 days
Dependency:
Architect
planning
Starting of
construction
works
Assumption:
Assumes that
the
shortlisting
Page 4
greenwichcollege.edu.au
Deliverab
le
Obtain
Permits
Acceptan
ce
criteria
tendering
platforms
and on
electronic
media if
necessary
Ask for
referrals
Use the
previously
utilised
contractor
s for a
different
college
branch
Conductin
g the
inspectora
te bodies
for the site
Visiting
their
offices to
drop
letters of
intent
Follow up
on the
approvals
Summar
y
budget
and
resourc
es
Key risks
Milestones
Dependenci
es
Assumption
s
Constraints
process is
done
correctly
without
conflict of
interest
Limitation:
Limited time
to conclude a
thorough
contractor
due diligence.
20,000
Financial
risks
Permit lists
preparation
Make necessary
payments for
permits processing
Acquire the permits
Timelines: 30 days
Dependency
: Presence of
premises for
inspection
Assumption:
all the
premises
were built
within the
required
construction
requirements
Limitations:
Lack of timely
delivery of
permits by
the
regulatory
bodies
Task 2.2 Project Schedule
1. Develop a project schedule in the form of a Gantt Chart for the project.
BSBPMG531 - Manage project time V3 2021
RTO Provider: 91153 - CRICOS Code: 02672K
Page 5
greenwichcollege.edu.au
The Gantt Chart must include:

Tasks (with reference to WBS work package)

Sub-Tasks (2-3 for each task)

Responsibility for each task and sub-task

Deliverable milestones

Timeframe for completing the task
It is recommended that you use excel or another suitable project scheduling tool (please
consult with the trainer and assessor).
The Gantt Chart will show estimated task duration and effort, sequence and
dependencies of tasks to achieve the project deliverables.
Submit the Gantt Chart in a separate file with your assessment. Call the file: Project
Schedule.
Consult with the project sponsor (played by the trainer and assessor in the simulated
work environment) as needed.
2. Review the Gantt Chart and identify the impact of the schedule on project time
management, resource requirements, costs and risks.
Document your review in the table provided below.
Impact of the schedule
Project time
management
What is the impact of the
schedule you planned for on time
management? For example, how
would time delays impact the
project? What should you be
aware of? For example, can the
project team work overtime?
Have you considered holidays?
(40-80 words)
Resource
requirements
Based on the schedule that you
have developed for the project,
identify five (5) human resource
requirements and five (5) physical
resources that need to be
acquired and allocated to achieve
the project goals.
Costs
BSBPMG531 - Manage project time V3 2021
RTO Provider: 91153 - CRICOS Code: 02672K
Page 6
greenwichcollege.edu.au
Impact of the schedule
Based on the schedule that you
have developed for the project,
identify six (6) key cost items that
you would include in the project
budget to achieve the project
goals.
Risks
Review the schedule that you
have developed and identify four
(4) possible risks that may impact
the project.
Task 2.3 Agree on schedule baseline
Schedule a time with the trainer and assessor in week 3 of class to present:



The WBS
The WBS dictionary
The project schedule
to a group of relevant stakeholders (members of the project team and the project
steering committee played by a group of classmates) in a simulated work environment.
Duration: 15-20 minutes
When presenting your work:







Explain the project scheduling tools used when planning the project schedule
Show sequencing and dependencies of tasks
Seek an agreement on assigned responsibilities for project schedule management
Consider feedback and input from stakeholders and evaluate how to incorporate them
into the project schedule
Use communication techniques such as summarizing, questioning, paraphrasing and
active listening
Answer questions from the stakeholders
Reach an agreement regarding the project schedule baseline and the finalisation of
the WBS, WBS dictionary and project schedule.
Duration: 15-20 minutes.
The trainer and assessor will evaluate your performance during the presentation and
provide feedback on the marking sheet.
If you are absent from class, you are responsible for making alternative arrangements
with the trainer and assessor to present and discuss the WBS, the WBS dictionary, and
the project schedule.
At the end of the meeting:
BSBPMG531 - Manage project time V3 2021
RTO Provider: 91153 - CRICOS Code: 02672K
Page 7
greenwichcollege.edu.au

Finalise the WBS, the WBS dictionary and the project schedule by implementing the
feedback received by the stakeholders. Document the agreed changes in the table
provided below:
Agreed changes
WBS
WBS Dictionary
Schedule
Please note that the trainer and assessor will check that the agreed changes have been
applied to WBS, the WBS dictionary and the project schedule submitted with your
assessment.
Task 2.4 Reflection
Reflect on the work performed when planning for project time management.
Address the following:




What technique/s did you use when developing the WBS? Why?
What techniques/methods did you use when sequencing tasks?
How did you identify task dependencies?
Why was it essential to reach an agreement regarding the project schedule baseline
with the stakeholders?
(50-100 words)
Document your reflection in the space below.
Task 2.5 Case Study
The Project Sponsor trusts your expertise in project management.
The Project Sponsor asked you and your team to help with a project. The Marketing Team
is organising an event to present the new campus to education agents. The Project
Sponsor would like you to develop the time management plan for this project.
The plan will be used by the marketing team in charge of organising the event.
BSBPMG531 - Manage project time V3 2021
RTO Provider: 91153 - CRICOS Code: 02672K
Page 8
greenwichcollege.edu.au
Please note the event will be planned and delivered by existing staff only: the marketing
team, and any other individual staff you believe should be included from the
organisational chart.
Please see details below:
Event (Project)
Type of event
Structure
Duration
Date
Presenter
Organiser
Attendees
Budget
Presenting the new campus to education agents
Virtual event
Zoom meeting
Power Point Presentation
Q&A
1 hour
Event Date: 20/6/20XX
Note: event planning starts on 10/5/20XX
Marketing Manager
Marketing Team
 Education Agents
 MMI -CEO
 MMI CFO
 Marketing Manager and Marketing team
 Academic Manager
 $ 1,500.00
Complete the following tasks:
1. Develop a WBS for the project (Template 1)
Collaborate with the project team to gather inputs and feedback to inform the
development of the WBS.
Consult with the project sponsor (played by the trainer and assessor in the simulated
work environment) as needed.
Template 1 -WBS
Develop a deliverable oriented WBS for three levels work package starting with the key
deliverables (2-3) and then adding work packages (1-2/deliverable) and sub-work
packages (1-2/deliverable).
Alternatively, you could structure the WBS by project phases with work packages and
sub-packages associated with each phase (phase-oriented).
Please note that you can use the template below or produce a WBS by listing, for
example:
1< Deliverable 1>
1.1
<Work Package>
1.1.1 <Sub package>
BSBPMG531 - Manage project time V3 2021
RTO Provider: 91153 - CRICOS Code: 02672K
Page 9
greenwichcollege.edu.au
Etc.
Project
Deliverable 1
Deliverable 2
Deliverable 3
Work Package
Work Package
Work Package
Sub-work package
Sub-work package
Sub-work package
2. Develop a project schedule in the form of a Gantt Chart for the project.
The Gantt Chart must include:

Tasks (with reference to WBS work package)

Sub-Tasks (1-2 for each task)

Responsibility for each task and sub-task

Deliverable milestones

Timeframe for completing the task
It is recommended that you use excel or another suitable project scheduling tool (please
consult with the trainer and assessor).
The Gantt Chart will show estimated task duration and effort, sequence and
dependencies of tasks to achieve the project deliverables.
Submit the Gantt Chart in a separate file with your assessment. Call the file: Project
Schedule- Case Study.
BSBPMG531 - Manage project time V3 2021
RTO Provider: 91153 - CRICOS Code: 02672K
Page 10
greenwichcollege.edu.au
Consult with the project sponsor (played by the trainer and assessor in the simulated
work environment) as needed.
3. Review the Gantt Chart and identify the impact of the schedule on project time
management, resource requirements, costs and risks.
Document your review in the table provided below.
Impact of the schedule
Project time
management
What is the impact of the
schedule you planned for on time
management? For example, how
would time delays impact the
project? What should you be
aware of? For example, can the
project team work overtime?
Have you considered holidays?
(30-50 words)
Resource
requirements
Based on the schedule you have
developed for the project, identify
five (3) human resource
requirements and five (3) physical
resources that need to be
acquired and allocated to achieve
the project goals.
Costs
Based on the schedule you have
developed for the project, identify
six (3) key cost items you would
include in the project budget to
achieve the project goals.
Risks
Review the schedule you have
developed and identify four (2)
possible risks that may impact
the project.
4. Schedule a time with the trainer and assessor in week 3 of class to meet with the
team to discuss:
 The WBS
 The project schedule
Duration: 15-20 minutes
When presenting your work:
BSBPMG531 - Manage project time V3 2021
RTO Provider: 91153 - CRICOS Code: 02672K
Page 11
greenwichcollege.edu.au







Explain the project scheduling tools used when planning the project schedule
Show sequencing and dependencies of tasks
Seek an agreement on assigned responsibilities for project schedule management
Consider feedback and input from stakeholders and evaluate how to incorporate them
into the project schedule
Use communication techniques such as summarizing, questioning, paraphrasing and
active listening
Answer questions from the stakeholders
Reach an agreement regarding the project schedule baseline and the finalisation of
the WBS and project schedule.
The trainer and assessor will validate your active participation in the meeting and provide
feedback on the marking sheet.
If you are absent from class, you are responsible for making alternative arrangements
with the trainer and assessor to present and discuss the WBS, the WBS dictionary, and
the project schedule.
At the end of the meeting:

Finalise the WBS, the project schedule by implementing the feedback received by the
stakeholders. Document the agreed changes in the table provided below:
Agreed changes
WBS
Schedule
BSBPMG531 - Manage project time V3 2021
RTO Provider: 91153 - CRICOS Code: 02672K
Page 12
greenwichcollege.edu.au