MEETING MINUTES Project Name: BAFL - Oracle Hyperion Planning & Budgeting Date of Meeting: 29/06/2021 Location: BAFL Office, Lahore (MM/DD/YYYY) Minutes Prepared by: Muhammad Ahmed 1. Purpose of Meeting Oracle Hyperion Project – HR Understanding session 2. Attendance at Meeting Name Department/Divi sion Name Department/Divi sion HR 2. Muhammad Zaqab Abbasi (MZA)– Head - Analytic, Org. Management & Workforce Planning HR 4. Uzair Idees (UI) – Hyperion Team Member PwC 1. Imran Saeed (IS) – Head Payroll Services & HCM Application Management 3. Abdul Wahab Butt (AWB)– Project Manager PwC 5. Muhammad Ahmed (MA) – Hyperion Team Member PwC 3. Meeting Agenda BAFL – HR Budget Model discussion Page 1 of 2 4. Minutes of The Meeting 1 – AWB started the meeting with brief agenda which includes B6 (staff cost) HR reporting lines mapping. 2 – UI stated the need of having all the finalized lists for Position, Job Title, Unit/Sub Unit, Department/Division, Cost Centers and Business Segment hierarchy to be configured into the system. 3 – MZA replied that they have to be finalized first and they are changed over a period of no time. 4 – UI replied that we need the updated list of values (as of now) for structure finalization and will be shared by him, to which MZA stated that list will be shared by him as soon as possible and can be discussed with Ehtasham who will be available full time for any understandings. 5 – UI inquired about the HR Actual data uploading into the system and how it’s done currently. 6 – MZA replied that it is carried out in 2 ways as of now: 1. Through template shared; 2. Extracted through views/reports. 7 – UI requested for a detailed understanding of the Average baseline figure calculated for current year Forecast and Budget year. 8 – MZA explained the drivers briefly. Forecast Average baseline is calculated by taking YTD actual salary cost divided by the corresponding number of months multiplied by 12 months to take full year impact, adjustment is also made in this figure manually. Budgeted Average Baseline is calculated by taking forecasted YTD value of December plus full year hiring cost of previous budget year less previous budget year hiring cost of forecasted months (No. of deducted months equals forecasted number of months) 9 – MZA clearly stated that “cost sheet” is the finalized template sent to Finance Department and should be built in Hyperion Planning in Phase 1. 10 – MZA stated that HR cost allocation drivers will be provided by Finance Department. 11 – UI inquired if all the components are calculated based on their actual or whether different budget drivers are used. MZA replied that all the components are already added into the Salary account head and taken into consideration when average is calculated. No separate budget drivers are required. 5. Action Items Action Item Responsibility Target Date 1. List of Values of Unit/ Sub Unit, Job title, Position and Departments will be shared. 2. Business Segment Parent-Child hierarchy will be shared. BAFL 02-Jun-21 BAFL 02-Jul-21 3. Provision of HR cost allocations driver. BAFL 02-Jul-21 4. Provision of template for all business segments. BAFL 02-Jul-21 6. Decision Items 5. Same templates (cost sheet) formats will be built in Hyperion Planning for each segment/group. . Page 2 of 2
