CHAPTER 5 ACCOUNTING SYSTEMS EYE OPENERS 1. The individual accounts receivable ledger accounts provide business managers information on the status of individual customer accounts, which is necessary for managing collections. Managers need to know which customers owe money, how much they owe, and how long the amount owed has been outstanding. 2. The major advantages of the use of special journals are substantial savings in recordkeeping expenses and a reduction of record-keeping errors. 3. a. 400 b. None 4. a. 250 b. 1 5. a. Sometime following the end of the current month, one of two things may happen: (1) an overdue notice will be received from Kelly Co., and/or (2) a letter will be received from Kelley Co., informing the buyer of the overpayment. (It is also possible that the error will be discovered at the time of making payment if the original invoice is inspected at the time the check is being written.) b. The schedule of accounts payable would not agree with the balance of the accounts payable account. The error might also be discovered at the time the invoice is paid. c. The creditor will call the attention of the debtor to the unpaid balance of $800. d. The error will become evident during the verification process at the end of the month. The total debits in the purchases journal will be less than the total credits by $3,600. 6. a. No, the error will not cause the trial balance totals to be unequal. b. No, the sum of the balances in the creditors ledger will not agree with the balance of the accounts payable account in the general ledger. 7. a. Purchases journal b. Cash payments journal c. Purchases journal d. Cash payments journal e. Cash payments journal 8. An electronic form is a software window that provides the inputs for a particular transaction. For example, a check form provides the inputs (payee, amount, date) for a cash payment transaction. An electronic invoice provides the inputs (customer, amount sold, item sold) for recording revenues earned on account. 9. The use of controlling accounts to verify the accuracy of subsidiary accounts is used in a manual system. In a computerized system, it is assumed that the computer will accurately sum the individual transactions in the subsidiary accounts in determining the aggregate balance. 10. For automated systems that use electronic forms, the special journals are not used to record original transactions. Rather, electronic forms capture the original transaction detail from an invoice, for example, and automatically post the transaction details to the appropriate ledger accounts. 11. E-commerce can be used by a business to conduct transactions directly with customers. Thus, an order can be received directly from the customer’s Internet input and cash can be received from the credit card. Many times, the cash is received prior to actually shipping the product, resulting in a faster revenue/collection cycle. Reducing paperwork throughout the cycle also improves the efficiency of the process. For example, all of the accounting transactions can be fed automatically from the initial Web-based inputs. 301 PRACTICE EXERCISES PE 5–1A REVENUE JOURNAL Invoice No. Date Feb. 6 9 15 78 79 80 Account Debited Howard Co. ............................ Hitchcock Inc. ....................... David Inc. ............................... Post. Accounts Rec. Dr. Ref. Fees Earned Cr. 490 240 515 PE 5–1B REVENUE JOURNAL Invoice No. Date Aug. 7 15 21 121 122 123 Account Debited Lincoln Co. ............................ Triple A Inc. ........................... Bailey Co. .............................. Post. Accounts Rec. Dr. Ref. Fees Earned Cr. 5,410 2,360 4,140 PE 5–2A Mar. 10. Provided $920 services on account to XTREME Products Inc., itemized on Invoice No. 127. Amount posted from page 29 of the revenue journal. 19. Collected cash of $690 from XTREME Products Inc. (Invoice No. 106). Amount posted from page 52 of the cash receipts journal. PE 5–2B May 14. Collected cash of $125 from Airwave Communications Inc. (Invoice No. 564). Amount posted from page 92 of the cash receipts journal. 22. Provided $90 of services on account to Airwave Communications Inc., itemized on Invoice No. 527. Amount posted from page 127 of the revenue journal. 302 PE 5–3A PURCHASES JOURNAL Date Oct. Account Credited Post. Ref. 4 Office-to-Go Inc. ..................... 16 Zell Computer Inc. ................. 23 Office Mate Inc. ...................... Accounts Payable Cr. 105 2,460 190 Office Supplies Dr. 105 ............. 190 Other Accounts Dr. ............................ Office Equipment ............................ Post. Ref. Amount ............ 2,460 ............ PE 5–3B PURCHASES JOURNAL Date May Account Credited 11 Party Zone Supplies Inc. ....... 19 Party Time Supplies Inc. ....... 21 Office Space Inc. .................... Post. Ref. Accounts Payable Cr. 420 290 2,160 303 Party Supplies Dr. 420 290 ............. Other Accounts Dr. ............................ ............................ Office Furniture Post. Ref. Amount ............ ............ 2,160 PE 5–4A Nov. 11. Paid $47 to Carnation Inc. on account (Invoice No. 128). Amount posted from page 71 of the cash payments journal. 18. Purchased $88 of services on account from Carnation Inc., itemized on Invoice 139. Amount posted from page 43 of the purchases journal. PE 5–4B July 19. Purchased $3,520 of services on account from Da Vinci Computer Services Inc., itemized on Invoice No. 75. Amount posted from page 21 of the purchases journal. 21. Paid $5,960 to Da Vinci Computer Services Inc. on account (Invoice No. 43). Amount posted from page 46 of the cash payments journal. PE 5–5A REVENUE JOURNAL Invoice No. Date Aug. 7 21 121 122 Post. Ref. Account Debited Manly Inc. Tel Optics Inc. Accts. Rec. Dr. Fees Earned Cr. Sales Tax Payable Cr. 1,266 2,321 1,200 2,200 66 121 PE 5–5B REVENUE JOURNAL Invoice No. Date Dec. 1 3 862 863 Post. Ref. Account Debited Matrix Inc. James Lawhorn Accts. Rec. Dr. 425 85 304 Fees Earned— Commercial Cr. Fees Earned— Residential Cr. 425 85 EXERCISES Ex. 5–1 1. General ledger accounts: (e) 2. Subsidiary ledger accounts: (a), (b), (c), (d) Ex. 5–2 a., b., and c. Accounts Receivable Nov. 1 Bal. 620 Nov. 30 6,240 Nov. 30 Bal. 6,860 Eco-Systems Nov. 18 Environmental Safety Co. 1,600 Nov. Nov. 30 Bal. 1,600 1 Nov. 30 Bal. Jenkins Co. Nov. 10 2,625 2,625 TEK Corp. 1,050 Nov. Nov. 30 Bal. 1,050 1 Bal. Nov. 27 620 965 Nov. 30 Bal. 1,585 d. ALPHA SERVICES INC. Accounts Receivable Subsidiary Ledger November 30, 2010 Eco-Systems ............................................................................................... Environmental Safety Co. .......................................................................... Jenkins Co. ................................................................................................. TEK Corp. ................................................................................................... Total accounts receivable ......................................................................... 305 $1,600 2,625 1,050 1,585 $6,860 Ex. 5–3 a. Cash receipts journal f. Cash receipts journal b. General journal (not a revenue transaction) g. Cash receipts journal c. Cash receipts journal h. Cash receipts journal d. General journal i. Cash receipts journal e. General journal j. Revenue journal Ex. 5–4 a. Cash payments journal g. General journal b. General journal h. General journal c. General journal i. Purchases journal d. Cash payments journal j. Purchases journal e. Cash payments journal k. Purchases journal f. Cash payments journal Ex. 5–5 Nov. 3. 6. 13. Provided service on account; posted from revenue journal page 36. Granted allowance or corrected error related to sale of November 3; posted from general journal page 11. Received cash for balance due; posted from cash receipts journal page 47. 306 Ex. 5–6 a. REVENUE JOURNAL Invoice No. Date June 2 3 12 22 30 b. $1,450 c. 201 202 203 204 Account Debited Thomas Corp. ....................... Mid States Inc. ...................... Thomas Corp. ....................... Parker Co. ............................. Post. Accounts Rec. Dr. Ref. Fees Earned Cr. 290 410 145 605 1,450 Debit to Accounts Receivable [from revenue journal column total in (a)]. $1,450 Credit to Fees Earned [from revenue journal column total in (a)]. $145 ($0 + $290 + $145 – $290) 307 Ex. 5–7 a. and b. Accounts Receivable—Arnott Co. Accounts Receivable—Brown Co. Feb. 1 Bal. 1,050 16 Bal. Feb. 4 2,430 22 2,650 1,710 2,760 Bal. 5,080 Accounts Receivable—Life Star Inc. Feb. 9 3,640 Bal. 3,640 c. Accounts Receivable—Control Fees Earned Feb. 1 Bal. 1,050 28 Bal. 10,430 Feb. 28 10,430 Bal. 10,430 11,480 d. HI PERFORMANCE CONSULTING INC. Accounts Receivable Subsidiary Ledger February 28, 2010 Arnott Co. ............................................................................................ Brown Co. ........................................................................................... Life Star Inc. ........................................................................................ Total accounts receivable .................................................................. $ 2,760 5,080 3,640 $ 11,480 The total in the schedule above agrees with the T account balance for the accounts receivable control account in part (c). 308 Ex. 5–8 ECLIPSE PRODUCTIONS INC. Accounts Receivable Subsidiary Ledger April 30, 2010 Alpha Communications Inc. ..................................................................... Best Studios Inc. ....................................................................................... Crown Broadcasting Co. ........................................................................... Gold Coast Media Inc. ............................................................................... Total accounts receivable ......................................................................... $2,040 1,250 2,450 0 $5,740 Accounts Receivable (Control) Balance, April 1, 2010 ................................................................................ Total debits (from revenue journal) .......................................................... Total credits (from cash receipts journal) ................................................ Balance, April 30, 2010 .............................................................................. $ 4,710 12,640 (11,610) $ 5,740 Ex. 5–9 REVENUE JOURNAL Date 2010 Mar. 2 8 12 22 31 Date 2010 Mar. 4 19 27 29 31 31 Invoice No. 512 513 514 515 Account Debited Browne Co. ........................... Gabriel Co. ........................... Deacon Inc. .......................... Electronic Central Inc. .......... Total ....................................... CASH RECEIPTS JOURNAL Fees Post. Earned Account Credited Ref. Cr. CMI Inc. ...................... Deacon Inc. ................ Fees Earned ............... Browne Co. ................ Fees Earned ............... Total ............................ 309 ............ ............ 90 ............ 75 165 PAGE 8 Post. Accounts Rec. Dr. Ref. Fees Earned Cr. 820 265 690 150 1,925 PAGE 12 Accts. Rec. Cr. Cash Dr. 195 610 ............ 820 ............ 1,625 195 610 90 820 75 1,790 Ex. 5–10 a. REVENUE JOURNAL Date 2010 Oct. 3 10 18 28 31 Date 2010 Oct. 5 15 23 30 31 Invoice No. 622 623 624 625 Account Debited Phillips Corp. ....................... Sunstream Aviation Inc. ..... Amex Services Inc. .............. Tower Co. ............................. Total ...................................... PAGE 19 Post. Accounts Rec. Dr. Ref. Fees Earned Cr. CASH RECEIPTS JOURNAL Fees Post. Earned Account Credited Ref. Cr. Charles Co. .................... Tower Co. ....................... Phillips Corp. ................. Fees Earned ................... Total ................................ 2,150 3,720 2,600 2,190 10,660 PAGE 25 Accts. Rec. Cr. 940 1,110 2,150 90 90 4,200 Cash Dr. 940 1,110 2,150 90 4,290 b. LEO CORP. Accounts Receivable Subsidiary Ledger October 31, 2010 Amex Services Inc. ............................................................................. Sunstream Aviation Inc. ..................................................................... Tower Co. ............................................................................................. Total accounts receivable .................................................................. $2,600 3,720 2,190 $8,510 The total of the customer accounts on October 31, 2010, $8,510, equals the balance of the accounts receivable control account, shown as follows: Accounts Receivable—Control Oct. 1 Bal. 31 Oct. 31 Bal. 2,050 Oct. 31 10,660 8,510 310 4,200 _____ 3,640 Ex. 5–11 1. General ledger account: (c), (e), (h), (j), (k), (l) 2. Subsidiary ledger account: (a), (b), (d), (f), (g), (i) 3. No posting required: (m) Ex. 5–12 1. General ledger account: (b), (c), (d), (f), (g), (i), (k), (l) 2. Subsidiary ledger account: (a), (e), (h) 3. No posting required: (j) Ex. 5–13 Oct. 6. 11. 16. Purchased services, supplies, equipment, or other commodities on account; posted from purchases journal page 39. Received allowance or corrected error related to purchase of October 6; posted from general journal page 12. Paid balance owed; posted from cash payments journal page 56. 311 Ex. 5–14 a. PURCHASES JOURNAL Date Nov. Account Credited 4 8 12 21 30 b. $2,705 c. Office Universe Inc. ............. Best Equipment, Inc. ........... Office Universe Inc. ............. Paper-to-Go Inc. .................. Total ...................................... Post. Ref. Accounts Payable Cr. 480 1,900 130 195 2,705 Office Supplies Dr. 480 ....... 130 195 805 Other Accounts Dr. .............................................. Office Equipment .............................................. .............................................. .............................................. Credit to Accounts Payable [from purchases journal column total in (a)]. $805 Debit to Office Supplies [from purchases journal column total in (a)]. $130 ($0 + $480 + $130 – $480) 312 Post. Ref. Amount ........ 1,900 ........ ........ 1,900 Ex. 5–15 a. and b. Accounts Payable—Crystal Cleaning Supplies Inc. Jan. 4 375 26 Accounts Payable—Lawson Co. Jan. 1 Bal. 295 330 Bal. 15 705 250 Bal. 545 Accounts Payable—Office Mate Inc. Jan. 21 2,400 Bal. 2,400 c. Accounts Payable—Control Jan. 1 Bal. 31 Bal. Cleaning Supplies 295 3,355 Jan. 31 955 Bal. 955 3,650 d. SEE-THRU WINDOW CLEANERS INC. Accounts Payable Subsidiary Ledger January 31, 2010 Crystal Cleaning Supplies Inc. .......................................................... Lawson Co. ......................................................................................... Office Mate Inc. ................................................................................... Total supplier account balances........................................................ $ 705 545 2,400 $ 3,650 The total in the schedule above agrees with the T account balance for the accounts payable control account in (c). 313 Ex. 5–16 NATURAL CREATION LANDSCAPING CO. Accounts Payable Subsidiary Ledger April 30, 2010 Augusta Sod Co. ........................................................................................ Cooke Equipment Co. ................................................................................ Kimble Lumber Co. ................................................................................... Schott’s Fertilizer ....................................................................................... Total accounts payable .............................................................................. $ 6,310 2,400 3,195 0 $11,905 Accounts Payable (Control) Balance, April 1, 2010 ................................................................................ Total credits (from purchases journal) ..................................................... Total debits (from cash payments journal) .............................................. Balance, April 30, 2010 .............................................................................. 314 $ 3,140 17,950 (9,185) $11,905 Ex. 5–17 PURCHASES JOURNAL Date 2010 May Account Credited 3 12 17 20 31 Industrial Products Inc. ....... Porter Products Inc. ............. Liquid Klean Supplies Inc. ... Maryville Laundry Service .... Total ....................................... Post. Ref. Accounts Payable Cr. Other Accounts Dr. Cleaning Supplies Dr. 140 205 265 100 710 140 205 265 ..... 610 .............................................. .............................................. .............................................. Laundry Service Expense .............................................. CASH PAYMENTS JOURNAL Date 2010 May 1 8 15 25 31 31 Ck. No. 57 58 59 60 61 Account Debited Liquid Klean Supplies Inc. Equipment ........................... Maryville Laundry Service .. Industrial Products Inc. ..... Salary Expense.................... Total ..................................... Post. Ref. 18 51 PAGE 36 PAGE 41 Other Accounts Dr. Accounts Payable Dr. Cash Cr. ............. 2,400 ............. ............. 4,600 7,000 235 ............ 120 140 ............ 495 235 2,400 120 140 4,600 7,495 315 Post. Ref. 53 Amount ...... ...... ...... 100 100 Ex. 5–18 a. PURCHASES JOURNAL Date 2010 Dec. 4 11 19 27 31 Account Credited Post. Ref. Accounts Payable Cr. Pet Supplies Dr. Other Accounts Dr. Best Friend Supplies Inc. .... Poodle Pals Inc. ................... Office Helper Inc. ................. Pets Mart Inc. ....................... ................................................ 250 660 2,000 380 3,290 250 660 ........ 380 1,290 .............................................. .............................................. Office Equipment .............................................. CASH PAYMENTS JOURNAL Date 2010 Dec. 6 18 23 30 31 PAGE 16 Ck. No. 345 346 347 348 Account Debited Larrimore Inc. ..................... Pets Mart Inc. ...................... Best Friend Supplies Inc. .. Cleaning Expense ............... .............................................. Post. Ref. 54 Other Accounts Dr. ............. ............. ............. 50 50 316 PAGE 22 Accounts Payable Dr. 405 210 250 865 Cash Cr. 405 210 250 50 915 Post. Ref. 13 Amount ........ ........ 2,000 ........ 2,000 Ex. 5–18 Concluded b. HAPPY TAILS INC. Accounts Payable Subsidiary Ledger December 31, 2010 Pets Mart Inc. ...................................................................................... Poodle Pals Inc. .................................................................................. Office Helper Inc. ................................................................................. Total supplier (creditor) accounts ..................................................... $ 380 660 2,000 $3,040 The total of the creditor accounts on December 31, 2010, $3,040, equals the balance of the accounts payable control account, shown as follows: Accounts Payable—Control Dec. 31 865 Dec. 1 Bal. ___ 31 Bal. 615 3,290 3,040 Ex. 5–19 a. Two errors were made in balancing the accounts in the subsidiary ledger: (1) The Perez Mining Co. transaction of July 27 should have resulted in a balance of $2,950 instead of $1,950. (2) The Cheyenne Minerals Inc. transaction of July 7 should have resulted in a balance of $14,100 instead of $14,200, and the account balance at July 31 should have been $8,000 instead of $8,100. b. SIERRA ASSAY SERVICES INC. Accounts Payable Subsidiary Ledger July 31, 2010 C. D. Greer and Son ................................................................................... Cheyenne Minerals Inc. ............................................................................. Cutler and Powell ....................................................................................... Perez Mining Co. ........................................................................................ Valley Power ............................................................................................... Total accounts payable .............................................................................. 317 $ 13,750 8,000 9,100 2,950 3,150 $ 36,950 Ex. 5–20 Revenue journal: (d), (i) Cash receipts journal: (a), (e) Purchases journal: (g), (h) Cash payments journal: (b), (f) General journal: (c), (j) Ex. 5–21 1. The Cash column is for debits (not credits). 2. The Other Accounts column is for credits (not debits). 3. A better order of columns would be to place the Other Accounts Cr. column to the left of the Fees Earned Cr. column. A recommended and corrected cash receipts journal is as follows: Date CASH RECEIPTS JOURNAL Fees Post. Earned Account Credited Ref. Cr. PAGE 12 Accts. Rec. Cr. Cash Dr. Ex. 5–22 a. REVENUE JOURNAL Date June 16 19 21 22 26 28 30 Invoice No. 1 2 3 4 5 6 Post. Ref. Account Debited A. Sommerfeld R. Mendoza J. Knight D. Jeffries J. Knight R. Mendoza 318 Accts. Rec. Dr. 378 168 84 147 273 63 1,113 (12) PAGE 1 Fees Earned Cr. 360 160 80 140 260 60 1,060 (41) Sales Tax Payable Cr. 18 8 4 7 13 3 53 (22) Ex. 5–22 Continued JOURNAL Date 2010 June 24 PAGE 1 Post. Ref. Description Office Supplies ....................................... Fees Earned ....................................... Sales Tax Payable .............................. 14 41 22 Debit Credit 105 100 5 ACCOUNTS RECEIVABLE SUBSIDIARY LEDGER D. Jeffries Date 2010 June Post. Ref. Item 22 ............................................ Dr. Cr. Balance R1 147 ............. 147 R1 R1 84 273 ............. ............. 84 357 R1 R1 168 63 ............. ............. 168 231 R1 378 ............. 378 J. Knight 2010 June 21 ............................................ 26 ............................................ R. Mendoza 2010 June 19 ............................................ 28 ............................................ A. Sommerfeld 2010 June 16 ............................................ 319 Ex. 5–22 Concluded b. GENERAL LEDGER Accounts Receivable Item Post. Ref. Dr. Cr. Dr. .......................................... R1 1,113 .......... 1,113 Date 2010 June 30 12 Balance Cr. Office Supplies 2010 June 24 .......................................... 14 J1 105 .......... 105 Sales Tax Payable 2010 June 24 30 .......................................... .......................................... .......................................... .......................................... .......... 22 J1 R1 .......... .......... 5 53 .......... .......... Fees Earned 2010 June 24 30 .......... 5 58 41 J1 R1 c. 1. $1,113 ($147 + $357 + $231 + $378) 2. $1,113 320 .......... .......... 100 1,060 .......... .......... 100 1,160 Ex. 5–23 a. In the electronic invoice form from QuickBooks shown above, typical fields for data input can be identified as follows: 1. 2. 3. 4. Customer name and address Date and invoice number Description of item sold Amount of revenue b. The customer Accounts Receivable is debited, and Fees Earned is credited. A computerized accounting system does not require posting to a separate accounts receivable control account. In this case, the total accounts receivable reported on the balance sheet is merely the sum of the balances of the individual customer account balances. 321 Ex. 5–23 Concluded c. Controlling accounts are not posted at the end of the month in a computerized accounting system. In addition, special journals are not normally used to accumulate transactions. Transactions are recorded through data input into electronic forms (or for infrequent transactions, by an electronic general journal). Balances of affected accounts are automatically posted and updated from the information recorded on the form. If desired, the computer can provide a printout of the monthly transaction history for a particular account, which provides the same information as a journal. In addition, the controlling account is not separately posted. In a manual system, separate posting to the controlling account provides additional control by reconciling the controlling account balance against the sum of the individual customer account balances. However, in a computerized accounting system, there are no separate postings to a controlling account because the computer is not going to make posting or mathematical errors. Therefore, there is no need for the additional control provided by posting a journal total to a controlling account. Ex. 5–24 a. Amazon.com b. Dell Inc. c. W.W. Grainger, Inc. d. L.L. Bean, Inc. e. Smurfit-Stone Container Corporation f. Intuit Inc. B2C. Sells books, DVDs, and other products to individual consumers. B2C and B2B. Sells computer products to both individuals and corporations. Its site separates individual and corporate sales. B2B. Sells maintenance, repair, and operating supplies to manufacturing companies. B2C. Consumer clothes e-retailer. B2B. One of the largest providers of corrugated containers and boxes. B2C and B2B. Arranges its site for both individuals and businesses, since its products are divided this way. 322 Ex. 5–25 a. 2007 2006 Increase (Decrease) (in millions) (in millions) Amount Percent United States .............................. Other countries .......................... 32.4% Total revenues ............................ $7,679 $6,478 1,733 $1,201 1,309 18.5% 424 $9,412 $7,787 $1,625 20.9% b. 2007 Amount United States ................................................ Other countries ............................................ Total revenues .............................................. $7,679 1,733 $9,412 2006 Percent Amount Percent 81.6% 18.4% 100.0% $6,478 1,309 $7,787 83.2% 16.8% 100.0% c. The horizontal analysis indicates that the total revenues of Starbucks increased nearly 21% (20.9%) from fiscal years 2006 to 2007. This increase can be explained by an increase of 18.5% from U.S. operations and a strong increase in revenues of 32.4% from other countries. The vertical analysis indicates that the percent of U.S. revenues to total revenues declined from 83.2% in 2006 to 81.6% in 2007. In this same period, the percent of other country revenues to total revenues increased from 16.8% in 2006 to 18.4% in 2007. Both analyses indicate that Starbucks is experiencing very strong revenue growth both in the U.S. and in other countries. However, the growth in other countries is faster than the growth in the United States. This is probably the result of Starbucks beginning to saturate the U.S. market. Starbucks may be focusing on store growth outside of the United States in order to maintain its total revenue growth in the future. 323 Ex. 5–26 a. For the Year Ended June 30, 2007 (in millions) Percent Major Product Segments Filmed Entertainment................................................. Television .................................................................... Cable Network Programming .................................... Direct Broadcast Satellite Television ....................... Magazines and Inserts ............................................... Newspapers ................................................................ Book Publishing ......................................................... Other............................................................................ Total revenues ............................................................ $ 6,734 5,705 3,902 3,076 1,119 4,486 1,347 2,286 $28,655 23.5% 19.9 13.6 10.7 3.9 15.7 4.7 8.0 100.0% b. News Corporation is very diversified. The Filmed Entertainment segment has the largest percent of revenues to total revenues at 23.5%. This is a low percent for a single segment, suggesting little concentration. In addition, there are four additional segments that have a percent of revenues to total revenues in excess of 10% (Television, Cable Network Programming, Direct Broadcast Satellite Television, and Newspapers). The three smallest segments total 16.6% (3.9% + 4.7% + 8.0%) of revenues to total revenues. Overall, News Corporation is a highly diversified entertainment company, deriving significant revenues from multiple sources. 324 PROBLEMS Prob. 5–1A 1. and 2. REVENUE JOURNAL Invoice No. Date 2010 Aug. 18 20 22 27 28 30 31 31 1 2 3 4 5 6 7 Account Debited Jacob Co. .............................. Qwik-Mart Co. ....................... Hawke Co. ............................. Carson Co.............................. Bower Co. ............................. Qwik-Mart Co. ....................... Hawke Co. ............................. PAGE 1 Post. Accounts Rec. Dr. Ref. Fees Earned Cr. 325 260 545 450 100 115 230 2,025 (12) (41) JOURNAL Date 2010 Aug. 28 PAGE 1 Post. Ref. Description Supplies .................................................. Fees Earned ....................................... 325 14 41 Debit Credit 80 80 Prob. 5–1A Continued 1. ACCOUNTS RECEIVABLE LEDGER Bower Co. Date 2010 Aug. Post. Ref. Item 28 ............................................ Dr. Cr. Balance R1 100 ............. 100 R1 450 ............. 450 R1 R1 545 230 ............. ............. 545 775 R1 325 ............. 325 R1 R1 260 115 ............. ............. 260 375 Carson Co. 2010 Aug. 27 ............................................ Hawke Co. 2010 Aug. 22 ............................................ 31 ............................................ Jacob Co. 2010 Aug. 18 ............................................ Qwik-Mart Co. 2010 Aug. 20 ............................................ 30 ............................................ 326 Prob. 5–1A Concluded 2. GENERAL LEDGER Accounts Receivable Item Post. Ref. Dr. Cr. Dr. .......................................... R1 2,025 .......... 2,025 Date 2010 Aug. 31 12 Balance Cr. Supplies 2010 Aug. 28 14 .......................................... J1 80 .......... 80 Fees Earned 2010 Aug. 28 31 .......... .......................................... .......................................... .......... 41 J1 R1 .......... .......... 80 2,025 .......... .......... 80 2,105 3. a. $2,025 ($100 + $450 + $775 + $325 + $375) b. $2,025 4. The single money column in the revenue journal can be replaced with three columns for (1) Accounts Receivable Dr., (2) Fees Earned Cr., and (3) Sales Tax Payable Cr. 327 Prob. 5–2A 1. and 5. GENERAL LEDGER Cash 11 Date 2010 Nov. 1 30 Item Post. Ref. Balance............................. .......................................... CR36 Balance Cr. Dr. Cr. Dr. .......... 6,630 .......... .......... 17,240 23,870 Accounts Receivable 2010 Nov. 1 30 30 30 12 Balance............................. .......................................... J1 .......................................... R40 .......................................... CR36 .......... .......... 4,095 .......... .......... 1,500 .......... 3,230 2,020 520 4,615 1,385 Office Equipment 2010 Nov. 1 30 Balance............................. .......................................... .......... .......... .......... .......... 18 J1 .......... 1,500 .......... .......... 31,500 33,000 Fees Earned 2010 Nov. 30 30 .......... .......... .......... .......... 41 .......................................... R40 .......................................... CR36 328 .......... .......... 4,095 3,400 .......... .......... 4,095 7,495 Prob. 5–2A Continued 2. and 4. ACCOUNTS RECEIVABLE SUBSIDIARY LEDGER AGI Co. Date 2010 Nov. Post. Ref. Item 1 Balance............................... 3 ............................................ 23 ............................................ Dr. Cr. Balance CR36 R40 ............ ............ 670 ............. 1,340 ............. 1,340 — 670 R40 CR36 R40 CR36 ............ 400 ............ 275 ............ ............. ............. 680 ............. 400 680 1,080 400 675 275 R40 J1 1,940 ............ ............. 1,500 1,940 440 R40 CR36 810 ............ ............. 810 810 — Phoenix Development Co. 2010 Nov. 1 7 14 16 20 Balance............................... ............................................ ............................................ ............................................ ............................................ Ridge Communities 2010 Nov. 10 ............................................ 30 ............................................ Yee Co. 2010 Nov. 2 ............................................ 19 ............................................ 329 Prob. 5–2A Concluded 3., 4., and 5. REVENUE JOURNAL Date 2010 Nov. 2 7 10 16 23 30 Date 2010 Nov. 3 14 19 20 30 30 Invoice No. 717 718 719 720 721 PAGE 40 Post. Accounts Rec. Dr. Ref. Fees Earned Cr. Account Debited Yee Co. ................................. Phoenix Development Co. ... Ridge Communities .............. Phoenix Development Co. ... AGI Co.................................... 810 400 1,940 275 670 4,095 (12) (41) CASH RECEIPTS JOURNAL Fees Post. Earned Account Credited Ref. Cr. AGI Co. ....................... Phoenix Development Co. ............................ Yee Co. ....................... Phoenix Development Co. ............................ Fees Earned ............... PAGE 36 Accts. Rec. Cr. Cash Dr. ............ 1,340 1,340 ............ ............ 680 810 680 810 ............ 3,400 3,400 (41) 400 ............ 3,230 (12) 400 3,400 6,630 (11) JOURNAL Date 2010 Nov. 30 Description Office Equipment ........................................ Accounts Receivable—Ridge Communities ...................................... PAGE 1 Post. Ref. Debit 18 1,500 12/ Credit 1,500 The subsidiary account for Ridge Communities must also be posted for a $1,500 credit. 6. The subsidiary ledger is in agreement with the controlling account. Both have balances of $1,385 ($670 + $275 + $440). 330 Prob. 5–3A 1. and 4. GENERAL LEDGER Field Supplies Item Post. Ref. Dr. Cr. Dr. Balance............................. .......................................... P30 .......... 13,365 .......... .......... 5,100 18,465 Date 2010 Oct. 1 31 14 Balance Cr. Office Supplies 2010 Oct. 1 31 Balance............................. .......................................... 15 P30 .......... 805 .......... .......... 1,170 1,975 Office Equipment 2010 Oct. 1 19 Balance............................. .......................................... 1 31 Balance............................. .......................................... .......... .......... 18 P30 .......... 6,780 .......... .......... 17,200 23,980 Accounts Payable 2010 Oct. .......... .......... .......... .......... 21 P30 331 .......... .......... .......... 20,950 .......... .......... 4,375 25,325 Prob. 5–3A Continued 2. and 3. ACCOUNTS PAYABLE SUBSIDIARY LEDGER Eskew Co. Date 2010 Oct. Post. Ref. Item 1 Balance............................... 19 ............................................ Dr. Cr. Balance P30 ............ ............ ............. 6,780 3,400 10,180 P30 P30 ............ ............ ............ ............. 375 170 580 955 1,125 P30 ............ ............ ............. 260 395 655 P30 P30 P30 ............ ............ ............ 3,600 1,910 2,500 3,600 5,510 8,010 P30 P30 ............ ............ 2,505 2,850 2,505 5,355 J-Mart Co. 2010 Oct. 1 Balance............................... 15 ............................................ 26 ............................................ Lassiter Co. 2010 Oct. 1 Balance............................... 3 ............................................ Sure Measure Supplies 2010 Oct. 8 ............................................ 23 ............................................ 30 ............................................ Wendell Co. 2010 Oct. 1 ............................................ 12 ............................................ 332 Prob. 5–3A Concluded 3. and 4. PURCHASES JOURNAL Account Credited Post. Ref. Wendell Co. .................... Lassiter Co. .................... Sure Measure Supplies .. Wendell Co. .................... J-Mart Co. ....................... Eskew Co. ........................ Sure Measure Supplies. . J-Mart Co. ....................... Sure Measure Supplies .. Date 2010 Oct. 1 3 8 12 15 19 23 26 30 31 Accounts Field Payable Supplies Cr. Dr. Office Supplies Dr. 2,505 260 3,600 2,850 375 6,780 1,910 170 2,500 20,950 (21) ............. 260 ............. ............. 375 ............. ............. 170 ............. 805 (15) 2,505 ............. 3,600 2,850 ............. ............. 1,910 ............. 2,500 13,365 (14) 5. a. $25,325 ($10,180 + $1,125 + $655 + $8,010 + $5,355) b. $25,325 333 PAGE 30 Other Accounts Dr. ............................ ............................ ............................ ............................ ............................ Office Equipment ............................ ............................ ............................ Post. Ref. Amount 18 ............ ............ ............ ............ ............ 6,780 ............ ............ ............ 6,780 () Prob. 5–4A 1., 2., and 3. PURCHASES JOURNAL Date 2010 Mar. 16 17 20 28 30 30 31 Account Credited Post. Ref. PMI Sales Inc. ................. Culver Supply Co. .......... A-One Office Supply Co. A-One Office Supply Co. PMI Sales Inc. ................. Culver Supply Co. .......... Accounts Field Payable Supplies Cr. Dr. 29,400 9,320 1,110 2,670 34,540 11,900 88,940 (21) ............. 9,320 ............. ............. 22,340 11,900 43,560 (14) 334 PAGE 1 Office Supplies Dr. Other Accounts Dr. ............. ............. 1,110 2,670 ............. ............. 3,780 (15) Field Equipment ............................ ............................ ............................ Office Equipment ............................ Post. Ref. Amount 17 18 29,400 ............ ............ ............ 12,200 ............ 41,600 () Prob. 5–4A Continued 1. and 2. JOURNAL Date 2010 Mar. 31 PAGE 1 Post. Ref. Description Prepaid Rent ........................................... Field Equipment ................................. 16 17 Debit Credit 12,000 12,000 1., 2., and 3. CASH PAYMENTS JOURNAL Ck. No. Date 2010 Mar. 16 18 24 26 28 30 31 31 Post. Ref. Account Debited 1 Rent Expense ..................... 2 Field Supplies ..................... Office Supplies ................... 3 PMI Sales Inc. ..................... 4 Culver Supply Co. .............. 5 Land .................................... 6 A-One Office Supply Co. .... 7 Salary Expense................... Total .................................... 335 71 14 15 19 61 PAGE 1 Other Accounts Dr. Accounts Payable Dr. 5,000 2,180 450 ............. ............. 170,000 ............. 26,000 203,630 () ............ 5,000 ............ 2,180 ............ 450 29,400 29,400 9,320 9,320 ............ 170,000 1,110 1,110 ............ 26,000 39,830 243,460 (21) (11) Cash Cr. Prob. 5–4A Continued 1. ACCOUNTS PAYABLE LEDGER A-One Office Supply Co. Date 2010 Mar. Post. Ref. Item 20 ............................................ 28 ............................................ 30 ............................................ Dr. Cr. Balance P1 P1 CP1 ............ ............ 1,110 1,110 2,670 ............. 1,110 3,780 2,670 P1 CP1 P1 ............ 9,320 ............ 9,320 ............. 11,900 9,320 — 11,900 P1 CP1 P1 ............ 29,400 ............ 29,400 ............. 34,540 29,400 — 34,540 Culver Supply Co. 2010 Mar. 17 ............................................ 26 ............................................ 30 ............................................ PMI Sales Inc. 2010 Mar. 16 ............................................ 24 ............................................ 30 ............................................ 336 Prob. 5–4A Continued 2. and 3. GENERAL LEDGER Cash 11 Item Post. Ref. Dr. .......................................... CP1 .......... Date 2010 Mar. 31 Cr. 243,460 Dr. Balance Cr. .......... Field Supplies 2010 Mar. 18 31 .......................................... .......................................... 14 CP1 P1 2,180 43,560 .......... .......... 2,180 45,740 Office Supplies 2010 Mar. 18 31 .......................................... .......................................... .......................................... CP1 P1 450 3,780 .......... .......... 450 4,230 .......................................... .......................................... J1 12,000 .......... 12,000 .......................................... P1 J1 29,400 .......... .......... 12,000 29,400 17,400 .......... .......... 18 P1 12,200 .......... 12,200 Land 2010 Mar. 28 .......... 17 Office Equipment 2010 Mar. 30 .......... .......... 16 Field Equipment 2010 Mar. 16 31 .......... .......... 15 Prepaid Rent 2010 Mar. 31 243,460 .......... 19 .......................................... CP1 337 170,000 .......... 170,000 .......... Prob. 5–4A Concluded GENERAL LEDGER Accounts Payable Item Dr. Cr. .......................................... .......................................... P1 CP1 .......... 39,830 88,940 .......... Date 2010 Mar. 31 31 21 Post. Ref. Balance Dr. Cr. .......... .......... Salary Expense 2010 Mar. 31 61 .......................................... CP1 26,000 .......... 26,000 Rent Expense 2010 Mar. 16 88,940 49,110 .......... 71 .......................................... CP1 5,000 .......... 5,000 .......... 4. BLACK GOLD EXPLORATION CO. Accounts Payable Subsidiary Ledger March 31, 2010 A-One Office Supply Co. .................................................................... Culver Supply Co. ............................................................................... PMI Sales Inc. ...................................................................................... Total accounts payable ....................................................................... $ 2,670 11,900 34,540 $ 49,110* *The total of the schedule of accounts payable is equal to the balance of the accounts payable control account. 338 Prob. 5–5A 1., 3., and 4. GENERAL LEDGER Cash 11 Date 2010 May Item 1 31 31 Post. Ref. Balance............................. .......................................... CR31 .......................................... CP34 Dr. Cr. Dr. Balance Cr. .......... .......... 61,300 73,230 .......... 134,530 .......... 110,385 24,145 Accounts Receivable 2010 May 1 31 31 12 Balance............................. .......................................... R35 .......................................... CR31 .......... 32,810 .......... .......... .......... 31,630 26,430 59,240 27,610 Maintenance Supplies 2010 May 1 20 31 Balance............................. .......................................... .......................................... 1 31 31 Balance............................. .......................................... .......................................... J1 P37 .......... .......... 3,630 .......... 2,400 .......... 6,580 4,180 7,810 1 3 Balance............................. .......................................... CP34 P37 .......... 450 2,760 .......... .......... .......... 3,150 3,600 6,360 1 Balance............................. .......... .......... .......... 16 P37 .......... 520 .......... .......... 15,390 15,910 Accumulated Depreciation—Office Equipment 2010 May .......... .......... .......... 15 Office Equipment 2010 May .......... .......... .......... 14 Office Supplies 2010 May .......... .......... .......... 339 .......... .......... 17 .......... .......... .......... 3,450 Prob. 5–5A Continued GENERAL LEDGER Vehicles 18 Item Post. Ref. Dr. Cr. Balance............................. .......................................... .......................................... P37 CP34 .......... 22,300 22,400 .......... .......... .......... Date 2010 May 1 2 16 Balance Dr. Cr. 57,000 79,300 101,700 Accumulated Depreciation—Vehicles 2010 May 1 Balance............................. 19 .......... .......... .......... Accounts Payable 2010 May 1 31 31 Balance............................. .......................................... .......................................... 1 Balance............................. P37 CP34 .......... .......... 24,985 .......... 29,210 .......... .......... .......... .......... .......................................... .......... .......... .......... CP34 3,240 .......... 3,240 .......... 41 .......................................... CR31 .......................................... CR31 .......................................... R35 .......... .......... .......... 18,900 20,700 32,810 .......... .......... .......... Rent Revenue 2010 May 18 148,775 32 Fees Earned 2010 May 16 31 31 2,165 31,375 6,390 31 J. Li, Drawing 2010 May 27 15,460 21 J. Li, Capital 2010 May .......... .......... .......... 18,900 39,600 72,410 42 .......................................... CR31 340 .......... 2,000 .......... 2,000 Prob. 5–5A Continued GENERAL LEDGER Driver Salaries Expense Item Dr. Cr. .......................................... CP34 27,690 .......... Date 2010 May 30 51 Post. Ref. Balance Dr. Cr. 27,690 Maintenance Supplies Expense 2010 May 20 52 .......................................... J1 2,400 .......... 2,400 Fuel Expense 2010 May 9 .......................................... .......................................... CP34 670 .......... 670 1 .......................................... CP34 18,600 .......... 18,600 .......................................... CP34 1,000 .......... 1,000 .......................................... .......... 63 CP34 7,250 .......... 7,250 Miscellaneous Administrative Expense 2010 May 17 .......... 62 Advertising Expense 2010 May 20 .......... 61 Rent Expense 2010 May .......... 53 Office Salaries Expense 2010 May 31 .......... CP34 341 .......... 64 4,100 .......... 4,100 .......... Prob. 5–5A Continued 2., 4. PURCHASES JOURNAL Date 2010 May Account Credited 2 3 18 19 21 31 Accounts Maintenance Office Post. Payable Supplies Supplies Ref. Cr. Dr. Dr. 22,300 520 1,680 4,000 710 29,210 (21) ............ ............ 1,680 1,950 ............ 3,630 (14) CASH RECEIPTS JOURNAL Other Post. Accounts Account Credited Ref. Cr. Date 2010 May McIntyre Sales Co. .......... Office Mate Inc. .............. Bastille Co. ..................... Master Supply Co. .......... Office City ........................ Total ................................. 6 10 12 16 18 25 31 Baker Co. ................... Sanchez Co. ............... Martin Co. ................... Fees Earned ............... Rent Revenue............. Baker Co. ................... Fees Earned ............... Total ............................ PAGE 37 41 42 41 ............ ............ ............ 18,900 2,000 ............ 20,700 41,600 () Vehicles Office Equipment ............................ ............................ ............................ PAGE 31 Accounts Receivable Cr. 5,610 8,920 5,200 ............ ............ 11,900 ............ 31,630 (12) 342 ............. ............. ............. 2,050 710 2,760 (15) Other Accounts Dr. Cash Dr. 5,610 8,920 5,200 18,900 2,000 11,900 20,700 73,230 (11) Post. Ref. Amount 18 16 22,300 520 ............ ............ ............ 22,820 () Prob. 5–5A Continued 2., 4. REVENUE JOURNAL Invoice No. Date 2010 May 5 7 11 24 25 31 91 92 93 94 95 Account Debited PAGE 35 Post. Accounts Rec. Dr. Ref. Fees Earned Cr. Martin Co. ............................. Trent Co. ................................ Jarvis Co................................ Sanchez Co. ......................... Trent Co. ................................ Total ....................................... 5,200 8,150 6,540 7,890 5,030 32,810 (41) (12) CASH PAYMENTS JOURNAL Ck. No. Date 2010 May 1 9 10 10 11 13 16 17 20 26 27 30 31 31 31 205 206 207 208 209 210 211 212 213 214 215 216 217 218 Post. Ref. Account Debited Rent Expense ................... Fuel Expense .................... Office City ......................... Bastille Co. ....................... Porter Co. ......................... McIntyre Sales Co. ........... Vehicles ............................ Misc. Admin. Expense ..... Advertising Expense ........ Office Mate Inc. ............... J. Li, Drawing.................... Driver Salaries Expense .. Office Salaries Expense .. Office Supplies ................. Total .................................. 62 53 18 64 63 32 51 61 15 PAGE 34 Other Accounts Dr. Accounts Payable Dr. 1,000 670 ............. ............. ............. ............. 22,400 4,100 7,250 ............. 3,240 27,690 18,600 450 85,400 () ............ 1,000 ............ 670 490 490 1,350 1,350 325 325 22,300 22,300 ............ 22,400 ............ 4,100 ............ 7,250 520 520 ............ 3,240 ............ 27,690 ............ 18,600 ............ 450 24,985 110,385 (21) (11) JOURNAL Date 2010 May 20 PAGE 1 Post. Ref. Description Maintenance Supplies Expense ............ Maintenance Supplies ....................... 343 Cash Cr. 52 14 Debit Credit 2,400 2,400 Prob. 5–5A Concluded 5. OVER-NITE EXPRESS COMPANY Unadjusted Trial Balance May 31, 2010 Debit Credit Balances Balances Cash .................................................................................... Accounts Receivable ......................................................... Maintenance Supplies ....................................................... Office Supplies ................................................................... Office Equipment ............................................................... Accumulated Depreciation—Office Equipment ............... Vehicles............................................................................... Accumulated Depreciation—Vehicles .............................. Accounts Payable .............................................................. J. Li, Capital ........................................................................ J. Li, Drawing ...................................................................... Fees Earned ........................................................................ Rent Revenue ..................................................................... Driver Salaries Expense .................................................... Maintenance Supplies Expense ........................................ Fuel Expense ...................................................................... Office Salaries Expense .................................................... Rent Expense ..................................................................... Advertising Expense .......................................................... Miscellaneous Administrative Expense ........................... 24,145 27,610 7,810 6,360 15,910 3,450 101,700 15,460 6,390 148,775 3,240 72,410 2,000 27,690 2,400 670 18,600 1,000 7,250 4,100 248,485 6. Balance of accounts receivable control account, $27,610. Balance of accounts payable control account, $6,390. 344 248,485 Prob. 5–1B 1. and 2. REVENUE JOURNAL Date 2010 Jan. 21 22 24 27 28 30 31 31 Invoice No. 1 2 3 4 5 6 7 Account Debited J. Dunlop ............................... K. Todd .................................. T. Morris ................................ F. Mintz .................................. D. Bennett .............................. K. Todd .................................. T. Morris ................................ PAGE 1 Post. Accounts Rec. Dr. Ref. Fees Earned Cr. 75 280 65 180 155 120 85 960 (12) (41) JOURNAL Date 2010 Jan. 25 PAGE 1 Post. Ref. Description Supplies .................................................. Fees Earned ....................................... 345 13 41 Debit Credit 100 100 Prob. 5–1B Continued ACCOUNTS RECEIVABLE LEDGER D. Bennett Date 2010 Jan. Post. Ref. Item 28 ............................................ Dr. Cr. Balance R1 155 ............. 155 R1 75 ............. 75 R1 180 ............. 180 R1 R1 65 85 ............. ............. 65 150 R1 R1 280 120 ............. ............. 280 400 J. Dunlop 2010 Jan. 21 ............................................ F. Mintz 2010 Jan. 27 ............................................ T. Morris 2010 Jan. 24 ............................................ 31 ............................................ K. Todd 2010 Jan. 22 ............................................ 30 ............................................ 346 Prob. 5–1B Concluded 2. GENERAL LEDGER Accounts Receivable 12 Date Item Post. Ref. 2010 Jan. 31 .......................................... R1 Dr. 960 Cr. .......... Dr. Balance Cr. 960 Supplies 2010 Jan. 25 13 .......................................... J1 100 .......... 100 Fees Earned 2010 Jan. 25 31 .......... .......................................... .......................................... .......... 41 J1 R1 .......... .......... 100 960 .......... .......... 100 1,060 3. a. $960 ($155 + $75 + $180 + $150 + $400) b. $960 4. The single money column in the revenue journal can be replaced with three columns for (1) Accounts Receivable Dr., (2) Fees Earned Cr., and (3) Sales Tax Payable Cr. 347 Prob. 5–2B 1. and 5. GENERAL LEDGER Cash 11 Date 2010 Sept. 1 30 Item Post. Ref. Balance............................. .......................................... CR36 Balance Cr. Dr. Cr. Dr. .......... 33,210 .......... .......... 12,970 46,180 Accounts Receivable 2010 Sept. 1 25 30 30 12 Balance............................. .......................................... J1 .......................................... R40 .......................................... CR36 .......... .......... 23,610 .......... .......... 1,800 .......... 21,640 14,570 12,770 36,380 14,740 Notes Receivable 2010 Sept. 1 25 Balance............................. .......................................... .......... .......... .......... .......... 14 J1 .......... 1,800 .......... .......... 5,000 6,800 Fees Earned 2010 Sept. 30 30 .......... .......... .......... .......... 41 .......................................... R40 .......................................... CR36 348 .......... .......... 23,610 11,570 .......... .......... 23,610 35,180 Prob. 5–2B Continued 2. and 4. ACCOUNTS RECEIVABLE SUBSIDIARY LEDGER Mendez Co. Date 2010 Sept. Post. Ref. Item 1 Balance............................... 5 ............................................ 22 ............................................ Dr. Cr. Balance CR36 R40 ............ ............ 7,830 ............. 8,420 ............. 8,420 — 7,830 R40 CR36 5,200 ............ ............. 5,200 5,200 — R40 CR36 R40 CR36 ............ 1,870 ............ 6,000 ............ ............. ............. 6,150 ............. 1,870 6,150 8,020 1,870 7,870 6,000 R40 J1 2,710 ............ ............. 1,800 2,710 910 Morton Co. 2010 Sept. 2 ............................................ 19 ............................................ Pinnacle Co. 2010 Sept. 1 6 15 16 20 Balance............................... ............................................ ............................................ ............................................ ............................................ Shilo Co. 2010 Sept. 13 ............................................ 25 ............................................ 349 Prob. 5–2B Concluded 3., 4., and 5. REVENUE JOURNAL Date 2010 Sept. 2 6 13 16 22 30 Date 2010 Sept. 5 15 19 20 30 30 Invoice No. 793 794 795 796 797 PAGE 40 Post. Accounts Rec. Dr. Ref. Fees Earned Cr. Account Debited Morton Co. ............................ Pinnacle Co. .......................... Shilo Co. ................................ Pinnacle Co. .......................... Mendez Co. ........................... CASH RECEIPTS JOURNAL Fees Post. Earned Account Credited Ref. Cr. Mendez Co. ................ Pinnacle Co. ............... Morton Co. ................. Pinnacle Co. ............... Fees Earned ............... ............ ............ ............ ............ 11,570 11,570 (41) 5,200 1,870 2,710 6,000 7,830 23,610 (12) (41) PAGE 36 Accts. Rec. Cr. Cash Dr. 8,420 6,150 5,200 1,870 ......... 21,640 (12) 8,420 6,150 5,200 1,870 11,570 33,210 (11) JOURNAL Date 2010 Sept. 25 PAGE 1 Post. Ref. Description Notes Receivable ................................... Accounts Receivable—Shilo Co. ..... 14 12/ Debit Credit 1,800 1,800 The subsidiary account of Shilo Co. must also be posted for a $1,800 credit. 6. The subsidiary ledger is in agreement with the controlling account. Both have balances of $14,740 ($7,830 + $6,000 + $910). 350 Prob. 5–3B 1. and 4. GENERAL LEDGER Field Supplies Item Post. Ref. Dr. Cr. Dr. Balance............................. .......................................... P30 .......... 11,095 .......... .......... 6,450 17,545 Date 2010 May 1 31 14 Balance Cr. Office Supplies 2010 May 1 31 Balance............................. .......................................... 15 P30 .......... 980 .......... .......... 890 1,870 Office Equipment 2010 May 1 5 Balance............................. .......................................... 1 31 Balance............................. .......................................... .......... .......... 18 P30 .......... 5,340 .......... .......... 14,900 20,240 Accounts Payable 2010 May .......... .......... .......... .......... 21 P30 351 .......... .......... .......... 17,415 .......... .......... 1,165 18,580 Prob. 5–3B Continued 2. and 3. ACCOUNTS PAYABLE SUBSIDIARY LEDGER Executive Office Supply Co. Date 2010 May Post. Ref. Item 1 Balance............................... 9 ............................................ 29 ............................................ Dr. Cr. Balance P30 P30 ............ ............ ............ ............. 325 275 390 715 990 P30 ............ ............ ............. 380 775 1,155 P30 P30 P30 ............ ............ ............ 3,210 3,950 1,100 3,210 7,160 8,260 P30 ............ 5,340 5,340 P30 P30 ............ ............ 1,390 1,445 1,390 2,835 Lawson Co. 2010 May 1 Balance............................... 2 ............................................ Nickle Co. 2010 May 14 ............................................ 24 ............................................ 31 ............................................ Peach Computers Co. 2010 May 5 ............................................ Yamura Co. 2010 May 13 ............................................ 17 ............................................ 352 Prob. 5–3B Concluded 3. and 4. PURCHASES JOURNAL Date Account Credited 2010 May 2 5 9 13 14 17 24 29 31 31 Lawson Co. ............................ Peach Computers Co. .......... Executive Office Supply Co. Yamura Co. ............................ Nickle Co. .............................. Yamura Co. ............................ Nickle Co. .............................. Executive Office Supply Co. Nickle Co. .............................. ................................................. Post. Ref. Accounts Field Payable Supplies Cr. Dr. Office Supplies Dr. 380 5,340 325 1,390 3,210 1,445 3,950 275 1,100 17,415 (21) 380 ............. 325 ............. ............. ............. ............. 275 ............. 980 (15) ............. ............. ............. 1,390 3,210 1,445 3,950 ............. 1,100 11,095 (14) 5. a. $18,580 ($990 + $1,155 + $8,260 + $5,340 + $2,835) b. $18,580 353 PAGE 30 Other Accounts Dr. ............................ Office Equipment ............................ ............................ ............................ ............................ ............................ ............................ ............................ Post. Ref. Amount 18 ............ 5,340 ............ ............ ............ ............ ............ ............ ............ 5,340 () Prob. 5–4B 1., 2., and 3. PURCHASES JOURNAL Date 2010 Sept. 16 16 17 23 30 30 30 Account Credited Post. Ref. Hydro Supply Co. ........... Test-Rite Equipment Co. Baker Supply Co. ........... Baker Supply Co. ........... Hydro Supply Co. ........... Test-Rite Equipment Co. Accounts Field Payable Supplies Cr. Dr. Office Supplies Dr. 4,130 15,400 265 400 5,100 4,200 29,495 (21) ............. ............. 265 400 ............. ............. 665 (15) 4,130 ............. ............. ............. 5,100 700 9,930 (14) 354 PAGE 1 Other Accounts Dr. ............................ Field Equipment ............................ ............................ ............................ Field Equipment Post. Ref. Amount 17 17 ............ 15,400 ............ ............ ............ 3,500 18,900 () Prob. 5–4B Continued CASH PAYMENTS JOURNAL Ck. No. Date 2010 Sept. 16 19 23 24 26 30 30 30 Post. Ref. Account Debited 1 Rent Expense ................... 2 Field Supplies ................... Office Supplies ................. 3 Land .................................. 4 Hydro Supply Co .............. 5 Test-Rite Equipment Co. . 6 Baker Supply Co. ............. 7 Salary Expense................. Total .................................. 71 14 15 19 61 PAGE 1 Other Accounts Dr. Accounts Payable Dr. 1,400 2,380 275 33,000 ............. ............. ............. 20,700 57,755 () ............ ............ ............ ............ 4,130 15,400 265 ............ 19,795 (21) Cash Cr. 1,400 2,380 275 33,000 4,130 15,400 265 20,700 77,550 (11) 1. and 2. JOURNAL Date 2010 Sept. 30 PAGE 1 Post. Ref. Description Land ........................................................ Field Equipment ................................. 355 19 17 Debit Credit 6,500 6,500 Prob. 5–4B Continued 1. ACCOUNTS PAYABLE SUBSIDIARY LEDGER Baker Supply Co. Date Post. Ref. Item 2010 Sept. 17 ............................................ 23 ............................................ 30 ............................................ Dr. Cr. Balance P1 P1 CP1 ............ ............ 265 265 400 ............. 265 665 400 P1 CP1 P1 ............ 4,130 ............ 4,130 ............. 5,100 4,130 — 5,100 P1 CP1 P1 ............ 15,400 ............ 15,400 ............. 4,200 15,400 — 4,200 Hydro Supply Co. 2010 Sept. 16 ............................................ 24 ............................................ 30 ............................................ Test-Rite Equipment Co. 2010 Sept. 16 ............................................ 26 ............................................ 30 ............................................ 356 Prob. 5–4B Continued 2. and 3. GENERAL LEDGER Cash 11 Item Post. Ref. Dr. Cr. Dr. .......................................... CP1 .......... 77,550 .......... Date 2010 Sept. 30 Balance Cr. Field Supplies 2010 Sept. 19 30 .......................................... .......................................... 14 CP1 P1 2,380 9,930 .......... .......... 2,380 12,310 Office Supplies 2010 Sept. 19 30 .......................................... .......................................... .......................................... .......................................... .......................................... CP1 P1 275 665 .......... .......... 275 940 P1 P1 J1 15,400 3,500 .......... .......... .......... 6,500 15,400 18,900 12,400 .......... .......... .......... 19 .......................................... .......................................... CP1 J1 33,000 6,500 .......... .......... 33,000 39,500 Accounts Payable 2010 Sept. 30 30 .......... .......... 17 Land 2010 Sept. 23 30 .......... .......... 15 Field Equipment 2010 Sept. 16 30 30 77,550 .......................................... .......................................... .......... .......... 21 P1 CP1 357 .......... 19,795 29,495 .......... .......... .......... 29,495 9,700 Prob. 5–4B Concluded GENERAL LEDGER Salary Expense Item Dr. Cr. .......................................... CP1 20,700 .......... Date 2010 Sept. 30 61 Post. Ref. Balance Dr. Cr. 20,700 .......... Rent Expense 2010 Sept. 16 71 .......................................... CP1 1,400 .......... 1,400 .......... 4. TELLICO SPRINGS WATER TESTING SERVICE Accounts Payable Subsidiary Ledger September 30, 2010 Baker Supply Co. ....................................................................................... Hydro Supply Co. ...................................................................................... Test-Rite Equipment Co. ........................................................................... Total accounts payable .............................................................................. $ 400 5,100 4,200 $9,700* *The total of the schedule of accounts payable is equal to the balance of the accounts payable control account. 358 Prob. 5–5B 1., 3., and 4. GENERAL LEDGER Cash 11 Date 2010 July Item 1 31 31 Post. Ref. Balance............................. .......................................... CR31 .......................................... CP34 Dr. Cr. Dr. Balance Cr. .......... .......... 155,300 48,030 .......... 203,330 .......... 112,885 90,445 Accounts Receivable 2010 July 1 31 31 12 Balance............................. .......................................... R35 .......................................... CR31 .......... 19,870 .......... .......... .......... 15,030 12,690 32,560 17,530 Maintenance Supplies 2010 July 1 20 31 Balance............................. .......................................... .......................................... 1 31 31 Balance............................. .......................................... .......................................... J1 P37 .......... .......... 3,450 .......... 3,000 .......... 9,150 6,150 9,600 1 6 Balance............................. .......................................... CP34 P37 .......... 750 930 .......... .......... .......... 4,200 4,950 5,880 1 Balance............................. .......... .......... .......... 16 P37 .......... 4,100 .......... .......... 24,000 28,100 Accumulated Depreciation—Office Equipment 2010 July .......... .......... .......... 15 Office Equipment 2010 July .......... .......... .......... 14 Office Supplies 2010 July .......... .......... .......... 359 .......... .......... 17 .......... .......... .......... 5,800 Prob. 5–5B Continued GENERAL LEDGER Vehicles 18 Item Post. Ref. Dr. Cr. Balance............................. .......................................... .......................................... P37 CP34 .......... 30,200 37,300 .......... .......... .......... Date 2010 July 1 5 16 Balance Dr. Cr. 82,300 112,500 149,800 Accumulated Depreciation—Vehicles 2010 July 1 Balance............................. 19 .......... .......... .......... Accounts Payable 2010 July 1 31 31 Balance............................. .......................................... .......................................... 1 Balance............................. P37 CP34 .......... .......... 39,425 .......... 38,680 .......... .......... .......... .......... .......................................... .......... .......... .......... 265,015 32 CP34 2,500 .......... 2,500 Fees Earned 2010 July 16 31 31 5,125 43,805 4,380 31 J. Bourne, Drawing 2010 July 24 11,700 21 J. Bourne, Capital 2010 July .......... .......... .......... .......... 41 .......................................... CR31 .......................................... CR31 .......................................... R35 360 .......... .......... .......... 16,300 16,700 19,870 .......... .......... .......... 16,300 33,000 52,870 Prob. 5–5B Continued GENERAL LEDGER Driver Salaries Expense Item Dr. Cr. .......................................... CP34 16,150 .......... Date 2010 July 30 51 Post. Ref. Balance Dr. Cr. 16,150 Maintenance Supplies Expense 2010 July 20 52 .......................................... J1 3,000 .......... 3,000 Fuel Expense 2010 July 9 .......................................... .......................................... CP34 810 .......... 810 1 .......................................... CP34 7,880 .......... 7,880 .......................................... CP34 6,200 .......... 6,200 .......................................... .......... 63 CP34 1,625 .......... 1,625 Miscellaneous Administrative Expense 2010 July 17 .......... 62 Advertising Expense 2010 July 20 .......... 61 Rent Expense 2010 July .......... 53 Office Salaries Expense 2010 July 30 .......... CP34 361 .......... 64 245 .......... 245 .......... Prob. 5–5B Continued 2., 3., and 4. PURCHASES JOURNAL Date 2010 July Account Credited 5 6 18 19 23 31 Accounts Maintenance Office Payable Supplies Supplies Cr. Dr. Dr. 30,200 4,100 1,630 2,250 500 38,680 (21) ............. ............. 1,630 1,820 ............. 3,450 (14) CASH RECEIPTS JOURNAL Other Post. Accounts Account Credited Ref. Cr. Date 2010 July Browning Transportation .. Austin Computer Co. ......... Crowne Supply Co. ............ McClain Co. ....................... Office To Go Inc. ............... Post. Ref. 3 10 12 16 25 31 31 Perkins Co. ................ Sing Co. ..................... Capps Co. .................. Fees Earned ............... Perkins Co. ................ Fees Earned ............... Total ............................ 41 41 PAGE 37 ............ ............ ............ 16,300 ............ 16,700 33,000 () Vehicles Office Equipment ............................ ............................ ............................ PAGE 31 Accounts Receivable Cr. 5,150 3,720 2,340 ............ 3,820 ............ 15,030 (12) 362 ............. ............. ............. 430 500 930 (15) Other Accounts Dr. Cash Dr. 5,150 3,720 2,340 16,300 3,820 16,700 48,030 (11) Post. Ref. Amount 18 16 30,200 4,100 ............ ............ ............ 34,300 () Prob. 5–5B Continued 2. and 4. REVENUE JOURNAL Invoice No. Date 2010 July 2 6 10 24 25 31 940 941 942 943 944 Account Debited PAGE 35 Post. Accounts Rec. Dr. Ref. Fees Earned Cr. Capps Co. ............................. Darr Co. ................................. Joy Co. .................................. Sing Co. ................................ Darr Co. ................................. 2,340 5,240 1,210 5,000 6,080 19,870 (12) (41) 2., 3., and 4. CASH PAYMENTS JOURNAL Ck. No. Date 2010 July 1 9 10 11 11 13 16 17 20 24 26 30 Post. Ref. Account Debited 610 611 612 613 614 615 616 617 618 619 620 621 Rent Expense ................... Fuel Expense .................... Office To Go Inc. .............. Crowne Supply Co. .......... Porter Co. .......................... Browning Transportation Vehicles ............................ Misc. Admin. Expense ..... Advertising Expense ........ J. Bourne, Drawing .......... Austin Computer Co. ...... Driver Salaries Expense .. Office Salaries Expense .. 31 622 Office Supplies ................. 31 363 62 53 18 64 63 32 51 61 15 PAGE 34 Other Accounts Dr. Accounts Payable Dr. 6,200 810 ............. ............. ............. ............. 37,300 245 1,625 2,500 ............. 16,150 7,880 750 73,460 () ............ 6,200 ............ 810 880 880 3,520 3,520 725 725 30,200 30,200 ............ 37,300 ............ 245 ............ 1,625 ............ 2,500 4,100 4,100 ............ 16,150 ............ 7,880 ............ 750 39,425 112,885 (21) (11) Cash Cr. Prob. 5–5B Concluded 2. and 3. JOURNAL Date 2010 July 20 Description Maintenance Supplies Expense............ Maintenance Supplies ....................... PAGE 1 Post. Ref. Debit 52 14 Credit 3,000 3,000 5. COURTESY COURIER DELIVERY COMPANY Unadjusted Trial Balance July 31, 2010 Debit Credit Balances Balances Cash .................................................................................... Accounts Receivable ......................................................... Maintenance Supplies ....................................................... Office Supplies ................................................................... Office Equipment ............................................................... Accumulated Depreciation—Office Equipment ............... Vehicles............................................................................... Accumulated Depreciation—Vehicles .............................. Accounts Payable .............................................................. J. Bourne, Capital ............................................................... J. Bourne, Drawing ............................................................ Fees Earned ........................................................................ Driver Salaries Expense .................................................... Maintenance Supplies Expense ........................................ Fuel Expense ...................................................................... Office Salaries Expense .................................................... Rent Expense ..................................................................... Advertising Expense .......................................................... Miscellaneous Administrative Expense ........................... 90,445 17,530 9,600 5,880 28,100 5,800 149,800 11,700 4,380 265,015 2,500 52,870 16,150 3,000 810 7,880 6,200 1,625 245 339,765 6. Balance of accounts receivable control account, $17,530. Balance of accounts payable control account, $4,380. 364 339,765 SPECIAL ACTIVITIES Activity 5–1 a. The half-price offer is a normal business practice, so long as it is not the result of price collusion with other competitors or considered ―unfair pricing‖ according to federal statutes. Many businesses will offer low initial offers to entice customers to a subscription service. For example, cable and satellite companies will often offer premium channels, such as HBO, for free for the first several months of service. The business objective of low initial pricing is to demonstrate the value of the service so that customers will elect to continue the service at the full subscription price. Thus, there is nothing inherently unethical about such a practice, and it would be considered a fairly typical business practice. b. Customer ―lock in‖ can be unethical if it is the result of price fixing or acquiring competitors in order to achieve monopolistic concentration within an industry. However, in this case, the customer ―lock in‖ is a function and nature of the product. Namely, the data that are created by the product cannot be easily migrated to another application. Note, Web Books is not denying the customer ownership of the data, rather it is making it costly to switch. Such ―lock in‖ is not considered an unethical business practice. Indeed, we see such ―lock in‖ characteristics in many settings. For example: Razor blades are designed to be used only by the handle of the manufacturer. Thus, customers become locked in to the razor blades of the handle manufacturer. This is such a common strategy in many arenas that it has been termed the ―razor blade strategy.‖ Movie theaters prevent customers from walking in with refreshments, thus locking theater goers in to the popcorn and refreshment stand of the theater. Theater pricing of refreshments reflects this ―lock in.‖ Sony designs video games so that they only work on its Play Station® equipment. Therefore, the games are locked in to the consoles. This allows Sony and its licensees to limit and control competition for games. Many manufacturers control replacement parts for equipment by custom designing the parts. Customers then become locked into the original manufacturer for replacement parts. Apple Computer’s iTunes can only be played on an iTunes player. Thus, Apple reduces competition for songs for its player and locks customers into its music platform. Apple employs the same ―lock in‖ strategy for its Mac operating system. 365 Activity 5–2 Ken is missing some of the principal benefits of the computerized system. There are three primary advantages of a computerized system. First, the computerized system is much more efficient and accurate at transaction processing. In the computerized system, once the transaction data have been input, the information is simultaneously recorded in the electronic journal (file) and posted to the ledger accounts. This saves a significant amount of time in recording and posting transactions. Second, the computerized environment is less prone to mathematical, posting, and recording errors. The computer does not make these types of mistakes. Thus, the computerized environment should require less time correcting errors. Third, the computerized system provides more timely information to management because account balances are always kept current. Under the manual system, ledger accounts will only be as current as the latest posting date, but the computerized system posts every transaction when it is journalized or recorded on a form. Thus, management has more current information with which to make decisions. As an additional note, Ken may be reacting out of some fear of the unknown. This is a common reaction to change. Thus, Ken may be overreacting to the new computer environment because it will require significant change in the way the job is done as compared to the manual approach. Activity 5–3 One of the major reasons businesses have transactions ―on account‖ is to control the disbursement and receipt of cash. The cash of the business does not belong to the employees. Thus, the cash transaction is separated from the decision to purchase or sell. This provides for separation of duties between the sale (or purchase) event and the cash receipt (or payment) event. This prevents possible embezzlement and fraud by employees. As an example, if an employee selling the service also received the cash, then it would be possible to hide the sale event by not reporting it and then pocketing the cash. However, with a sale on account, the person providing the service invoices the customer. The customer then remits payment to a different function in the firm according to the terms of the invoice. In this case, there is very little possibility that a single person would be able to defraud Manor Company. These issues do not arise with individuals because the person controlling the cash also owns the cash in the checking account. Thus, there is no control problem because it is not possible to embezzle cash from oneself. 366 Activity 5–4 1. Special journals are used to reduce the processing time and expense to record transactions. A special journal is usually created when a specific type of transaction occurs frequently enough so that the use of the traditional twocolumn journal becomes cumbersome. The frequency of transactions for CMG would probably justify the following special journals: Purchases journal Cash payments journal Revenue journal Cash receipts journal Note to Instructors: The number and nature of the special journals to be established for CMG involve judgment. Differences of opinion may exist as to whether all the preceding special journals are necessary or cost-efficient. You may wish to use this time to comment further on the costs of establishing special journals and the potential benefits of reducing the processing time to record transactions. 367 Activity 5–4 Concluded 2. PURCHASES JOURNAL Date Account Credited Post. Ref. Accounts Medical Payable Supplies Cr. Dr. PAGE 1 Office Supplies Dr. Other Accounts Dr. Post. Ref. Amount REVENUE JOURNAL Date Invoice No. Account Debited Post. Ref. Accts. Rec. Dr. Fees Earned Cr. Sales Tax Payable Cr. Note: The Sales Tax Payable Cr. column is included because fees earned are subject to a sales tax, which is collected by the business. The sales tax must then be periodically remitted to the state or local government. Many states do not charge sales tax on services. 3. The business should maintain subsidiary ledgers for customer accounts receivable, supplier accounts payable, and medical equipment. 368 Activity 5–5 MEMORANDUM To: Senior Management From: Student Re: Web-based accounting software A new approach to automating our accounting processing is now available. It is called Web-based accounting using an application service provider (ASP). Rather than purchasing our accounting software and loading it on our own computers, Web-based accounting software is rented and resides on the provider’s computers. Our data, along with the accounting software, stay with the provider. There are several advantages to this approach. 1. We don’t need to administer the application or data on our own computers. This becomes the job of the service provider, thus saving us computer system personnel costs. All we need is a desktop computer and browser to use the software. 2. Our people can work with our data anytime or anyplace. We don’t need to rely on our own internal computer network for accounting-related work. Instead, the Web-based product is available on the Internet. This means that we can enter transactions and access our accounting data from anywhere in the world, rather than having to be plugged into our corporate network. This also will save us network support costs. 3. We never need to purchase and load software upgrades. All upgrades are provided on the provider’s server when they are available. Thus, we are always using the latest version. 4. Providers promise a highly secure environment for our data. 5. An Internet-based accounting system should help us when passing data, such as orders, between ourselves and our customers and suppliers. There are also a number of disadvantages we need to consider. 1. The cost of the software is recurring. Thus, we are trading off the recurring costs of maintaining our system infrastructure for the recurring cost of the service. A financial analysis should be conducted to determine if the service is cost effective. 2. The Internet can be slow. During busy times, we may experience slow response times. 3. Our data physically reside with the service provider. Thus, we don’t control the security of our own data; the provider does. Our data are our lifeblood, so confidence in the provider’s controls is paramount. 4. Once we begin, we will become ―locked in‖ to the provider. It will be hard to change our mind at a later date. However, this is also true for purchased software to some extent. 369 Activity 5–6 Note to Instructors: While the list of functions can be quite large, the key functions are identified below. The purpose of these functions will be fairly advanced for most students. The activity asks for a listing rather than an explanation because most students would have very limited experience by which to provide much explanation. Use this case to demonstrate the scope and basic nature of these application tools. Selected I2 Supply Chain Management Solutions (New Generation) • Collaborative material management • Collaborative replenishment • Collaborative supply chain execution • Collaborative supply execution • Consolidated procurement • Customer order management • Forecast optimization • Inventory optimization • Multi-enterprise interactive • Replenishment planner • Supply chain visibility Salesforce.com Customer Relationship Management Solution • Provide the sales force with real-time information about all customer contacts with the firm in order to improve the effectiveness of the sales call. • Provide real-time forecast estimation and accumulation tools. • Support promotion plans and integrate the plans with forecasting and manufacturing. • Decision tools for evaluating marketing campaign effectiveness. • Tools to support call center responsiveness. 370