UNIVERSITY OF THE EAST - CALOOCAN CAMPUS
College of Business Administration
SY 2021 - 2022
BSA 3103 - Accounting Information System
NAME
Samillano, Genel Ken P.
BSA3E
CLASS ID:
SECTION
Module No.
Topic
20171125238
August 27, 2021
DATE
:
2
Activity No.:
2
: Introduction to Transaction Processing & Enterprise Resource Planning
Systems
Key Terms
Define the terms below using your own words. Include also a description of the terms.
1.
Data processing cycle
This is a set of operational activities to transform data to useful information.
2.
Source documents
These are the documents that are original and where an entity gets the essential data for
a business transaction.
3.
Turnaround documents
These are the documents that already were an output but the entity added some
important details to it and becomes an input again.
4.
Source data automation
This is when an entity automates their data entry to ease or eliminate unnecessary
activities, people or data.
5.
General ledger
This is where accountants store organized financial data in order to create the entity’s
financial statements.
6.
Control account
Control accounts are used to eliminate unnecessary accounts on the general ledger and
make it clean but still keep correct and accurate balances.
7.
Coding
This is labeling the data for a faster search in the database.
8.
Sequence code
This is put onto the accounts to keep track of their movements on every transaction.
9.
Block code
This is to label general accounting terms while bookkeeping.
10.
Group code
These are the codes put onto group of accounting accounts.
11.
Mnemonic code
Making mnemonic codes is abbreviating accounting terms for trouble-free memorization.
12.
Chart of accounts
This is a complete list of accounts in the general ledger that are used by the entity.
13.
General ledger
This is where accountants store organized financial data in order to create the entity’s
financial statements.
14.
Specialized journal
These are the entries used for specific transactions such as sales or purchases.
15.
Audit trail
This a step by step record to keep track on the transactions’ movements.
16.
Entity
An accounting entity is the keeper of accounting records and has its own goals, processes
and records.
17.
Attributes
This describes an entity or relationship involved in an AIS.
18.
Field
This determines if the characters used are correct. If you entered an alphabetic character
in a numeric field, the field will automatically change it into a number.
19.
Record
These are the documents used to prepare the financial statements of an entity.
20.
Data value
This is the information contained in a data field
21.
File
An accounting file contains the records of the resources used by individual jobs.
22.
Master file
This is a permanent file of records that shows the current status of an entity and is also
updated with the latest transactions from the current file.
23.
Transaction file
This is a temporary data file used to update the master file.
24.
Database
This is a set of interconnected and controlled data files.
25.
Batch processing
This is where a group or batch of information is being automated or processed as a single
group.
26.
Online, real-time processing
This is where a data file is being processed or executed in a short period of time.
27.
Document
Anything that provide evidence for a transaction.
28.
Report
These are compilations of financial records that are used for financial statements of a
business.
29.
Query
This is where a user asks about the data stored in the database to be updated or
manipulated in different ways.
30.
Enterprise resource planning (ERP) system
This is used by businesses to manage and integrate their operations for a better planning
and decision making.