Republic of the Philippines
University of Eastern Philippines
UNIVERSITY OF EASTERN PHILIPPINES LABORATORY HIGH SCHOOL
University Town, Northern Samar
MODULE in
COMPUTER
7
Academic Year 2020-2021
This belongs to:
Name________________________
Section_______________________
Kaycee B. maningcay
Subject Teacher
For questions or inquiries, you may contact me at this number 09384856220 or send me a
private message through messenger.
DISCLAIMER
No copyright is intended. All information and materials included in these modules are owned
by their respective copyright holders. The school and the teacher (whose name appeared on
the cover page) do not represent nor claim ownership over them.
COMPUTER – 7
2020-2021
Academic Year
Ronaldo Andre L. Alcera
Kaycee B. Maningcay
Clemente T. Pujante
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Module 6
MICROSOFT ACCESS
OVERVIEW
Microsoft Access is a Database Management System (DBMS) from Microsoft that
combines the relational Microsoft Jet Database Engine with a graphical user interface and
software development tools. It is a member of the Microsoft Office suite of applications,
included in the professional and higher editions.
LEARNING OUTCOMES
Specifically, after you finish learning from this module, you are expected to:
Define Microsoft Access;
Specify the different parts of Microsoft Access Environment;
Copy the functions of each part of Microsoft Access 2013;
Launch Microsoft Access 2013;
Create New Database record;
Familiarized the View buttons;
Distinguish Table, Field & Record;
Make entries in the table;
Set a primary key;
Master View button;
Modify Tables;
Create multiple tables;
Master View button;
Change data entries from the table;
Establish relationship;
Organize the types of relationships;
Edit the type of relationship being used;
Types of queries;
Appreciate the significant used of query action;
Reflect the meaning of query;
Add field like Pictures;
Inset Pictures in the database table;
Modify the form using Views;
Create form using Form Wizard;
Modify the format;
Make a report data for printing;
Modify the report format.
6.1 GETTING AROUND MICROSOFT ACCESS
Microsoft Access is a database management system (DBMS) from Microsoft that
combines the relational Microsoft Jet Database Engine with a graphical user interface and
software-development tools.
An access is a relational database management application that is used to create
and analyze a database. A database is like an organized data in the office that has been
filed in the folders so that you can easily pulled-out when necessary.
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The Quick Access Toolbar – The Quick Access Toolbar provides you with access to
commands that are frequently used. By default, Save, Undo, and Redo appear on the Quick
Access Toolbar. You use Save to save your file Undo to rollback an action you have taken,
and Redo to reapply an action you have rolled back. You can customize this toolbar by right
clicking on it or click the small black down arrow to the right.
The Title Bar – The Title Bar is located at the top in the center of the MS Access window.
The Title Bar displays the name of the access record on which you are currently working.
Help/Minimize/Maximize/Close – This button is located at the upper right corner of the
screen. Help button provides link for possible things to do. Minimize button temporarily hide
the Access window on the taskbar while Maximize is also called Restore because it
reappear the hidden access window to the screen. Close is simply to exit or terminate the
program.
Navigation Pane – The Navigation pane stores the objects in your database: tables,
queries, forms, reports, macros, and modules. Objects always display with an icon to the
right.
Split Bars –is used to divide between the navigation pane and the access work area.
Navigation Button – it explores the record being created in the work area from beginning to
end.
Header Row – this is actually the field name in the database.
Record Row – are the entries in the table that serves as records.
Access Work Area – it looks like a spreadsheet in Microsoft Excel having gridlines that
holds texts in every column and rows.
Watch some tutorial on Youtube regarding Microsoft Access. Explore and familiarize yourself
on the different parts of Microsoft Access Environment.
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6.2 Creating Microsoft Access Table
Tables are the foundation of an Access database. Access stores data in tables. The
information in the database is being organized in the table. In order to create a simple table
follows the procedures below.
Learning Task 4.2:
1. Click Start button.
2. Roll-over the mouse find Access 2013.
3. Select blank desktop
database.
4. Make File_Name.
5. Click Create.
6. Blank table display below.
7. Switch View, then used Design View
to create Field or Category.
8. Click Save when done.
9. Then switch View again, used
Datasheet View to enter data entries.
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10. Double Click the line between fields or just hold while clicking to adjust the column
width.
A Field is a category or type of information. In this activity examples of fields are
Book-ID, Title, Category and Available.
Record is the one that shows in the rows of the table like for instance BK-001,
Computer Hardware NC2, Computer as shown above.
Once you have made a table, see to it that you have assigned primary key in your
database table. A primary key is a field that uniquely identifies each record and is used to
associate data from multiple tables.
Activity
Open Microsoft Access 2013 and create a table of the list of students enrolled in the class.
Name the table Class 2020-2021. Save the file with the name of G7-Oxygen.
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6.3 Creating a Second Table for Students
Making another table need to establish relationships between tables. This is a unique
feature of Microsoft Access which you can’t find in Microsoft Excel. Establishing relationships
made easy accessibility across other tables. Each table has its own primary key. To qualify
as a primary key field; the data in the field must be unique for each record.
Learning Task 6.3:
1. Open existing Database file.
2. Click Create Tab, and then select Table.
3. A dialog box will
appear just type the
Table Name.
4. Use the View button once again
to Create Category or Field.
5. Switch to Datasheet View then
enter the data needed.
6. Click Save when done.
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6.4 Creating a Transaction Table
You can make as many tables as you can in MS Access as long as it is associated to
each other in order to establish relationship among them.
Learning Task 6.4:
1. Opening existing table
2. Click Create
3. Click Table
4. Make a Category or field
5. Click Ok
6. Save
Create four (4) tables using the given fields below:
1. Student Information (StudentID, Family Name, First Name, Middle Name, Gender,
Grade Level, Section, Address).
2. Books (BookID, Title, Category).
3. Transactions (BookID, BookNumber, DateBorrowed, DueDate, DateReturned).
4. Books_info (BookID, Author, DatePublished).
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6.5 Creating a Relationship
A Relationships an association establish between common fields in two tables.
There are three types of relationships between tables: One-to-one, one-to-many, and
many-to-many relationships.
One-to-one relationship – is a relationship that can be established when one record
in a table has only one matching record in another table.
One-to-many relationship – it can be established when one record from a table is
related to several matching records in other table.
Many-to-many relationship – it is an association between two tables in which one
record in either table can relate to many records in other table.
Learning task 6.5:
1. Open MyNewDatabase.
2. Click Database Tools >RELATIONSHIPS
3. Display the following tables: Students,
Transactions, and Category.
4. Select the tables then Click Add
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Books,
5. Drag the StudentID field from the Students tale into the BorrowerID field in the
Transactions
table
to
create
the
relationship.
Clicks
CREATE.
6. To create a many-to-many relationship, drag the BookID field from the Books table to
the BookID field in the Transactions table. Clicks CREATE.
7. Save the relationship
8. Close the table.
Create database that shows a relationship between two tables. Use the one-to-many
relationship. You can choose what fields do you like as long it shows relationship between
two tables.
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6.6 Making Queries
A query is a database object used to view, change, and analyze data in different
ways. There are five main types of queries: Select, Crosstab, SQL, Action, and
Parameter.
Learning Task 6.6:
1. Under Deign View
2. Click Create Tab
3. Select Query Design
4. Click Table you wish to apply query then
click Add or simply double click the table
ex. Books.
5. Double click Book_ID; Title; and Category
then click Close.
6. Under Criteria: Type =”Computer”.
7. Click Run
8. Click Save once you have chosen the
desired data you wish to display on the
screen. This is very useful if you want to
look or find books easily through categorization.
Make a query using the table from different fields.
1. Using the steps above find the following data using query:
a. Section
b. Grade Level
c. DateBorrowed
2. Save all those query using the filename: Section_Query; GradeLevel_Query; and
DateBorrowed_Query
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6.7 Adding Pictures in the Table
A picture represents someone in a photograph.
Learning Task 6.7:
1. Open Student_Information Table
2. Shift to Design View
3. Under the FieldName Add Photo then
under Data Type Select Attachment.
4. Move to Datasheet View
5. Double click the blank attachment
6. Click Add
7. Browse the picture you want t attach
8. Click Open
9. Number (1) appeared on the table it
means that you have successfully
attached the picture.
Add your picture inside the Student_Information table.
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6.8 Creating Forms
A form is a database object used primarily to display records onscreen ad to make it
easier to enter new records and to make changes to existing records.
Learning Task 6.8:
1. Open the table you wish to make form
2. Click Create Tab
3. Click Form Wizard
4. Click greater than sign > to add the
needed fields into the form
5. Click Next_Select Columnar Layout
6. Type the title of the Form
7. Click Finish
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6.9 Making Report
A report is a document that presents information in an organized format for a specific
audience and purpose. Although summaries of reports may be delivered orally, complete
reports are almost always in the form of written documents.
Learning Task 6.9:
1. Open the table you wish to have a
report
2. Click Create
3. Click Report Wizard
4. Choose the field you wish to include in
the report
5. Click Next_Next-Next
6. Type the Title: Books_Report
7. Click Finish
Make a report for Students_Infomation; Transactions; and Books. Make sure to use the
report design tool to change the location and appearance of fields.
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I.
Multiple Choices: Encircle the letter of the correct answer.
1. The information in a database is organized and stored in a _________.
a. Field
b. Table
c. Column
d. Record
2. It is a category or type of information found in a table.
a. Field
b. Table
c. Column
d. Record
3. It is a collection of data that is related to a particular subject or purpose.
a. List
b. Database
c. Table
d. Group
4. This is the foundation of any Access database.
a. Form
b. Table
c. Report
d. Macro
5. The database object that searches and retrieves data from one or more
tables that meets the users-specified conditions is called.
a. Form
b. Query
c. Table
d. Report
6. This provides a convenient way to enter or find data in tables.
a. Modules
b. Macros
c. Forms
d. Reports
7. This key uniquely identifies each record in a table.
a. Key record
b. Primary key
c. Unique key
d. Key word
8. It is database management software used to create small and mid-size
computer-based databases.
a. Microsoft word
b. Microsoft PowerPoint
c. Microsoft excel
d. Microsoft Access
9. The function key used to access help.
a. F1
b. F2
c. F7
d. F10
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10. It is an association established between common fields in two or more tables.
a. Line
b. Relationship
c. Primary key
d. None of these
II.
Identification: Identify what is being described in the following sentences:
Write your answer on the space provided.
1.
2.
3.
4.
It is a table that contains common fields from two tables_________________.
It is the most common type of relationship________________________.
It is an association established between common fields in two tables.
A document that presents information in an organized format for a specific
audience and purpose_________________________.
5. A database object used primarily to display records onscreen and to make it
easier to enter a new records______________________________.
III.
Essay:
Make a Reflection of what you have learned in this Chapter.
___________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________.
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1https://www.computerhope.com/jargon/c/computer.ht.
2https://www.techopedia.com/definition/4607/computer
3https://www.ee.ryerson.ca/~elf/abacus/
4https://www.en.wikipedia.org/wiki/Z1_(Computer)
5https://www.searchenterprisedesktop.techtarget.com/definition/desktop
6https://www.techopedia.com/definition/2584/keyboard
7https://www.simple.wikipedia.org/wiki/Computer_mouse
8https://www.en.wiktionary.org/wiki/folder
9Timothy
J. O’Leary and Linda I. O’Leary, Office 2007, Word
10https://www.support.office.com/en-us/article/customize-the-quick-access-toolbar-43fff1c9-
ebc4-4963-bdbd-c2b6b0739e52
11https:
//www.computerhope.com/jargon/t/titlebar.html
12Lbid
13https://www.en.wikipedia.org/wiki/Ribbon_(Computing)
14lbid
15lbid
16https://whatis.techtarget.com/definition/flowchart
17https://www.techopedia.com/definition
18https:www.google.com/search?q=Microsoft+excel+2013+environment
19https://www.webopedia.com/TERM/F/Formula_Bar.html
20https://www.google.com/search
21https://www.lifewire.com/worksheet-and-workbook
22lbid,
O’Leary
23https://www.ed.gcfglobal.org/en/powerpoint2013/getting-to-know-powerpoint
24https://www.fgcu.edu/support/office2007/powerpoint/gettingstarted.asp.
25Electronics
Presentation Applications and Living Online, Digital Whizkids, Rex Book Store,
2008
26https://www.en.wikipedia.org/wiki/Microsoft_Access
27Timothy
J. O’Leary and Linda I. O’Leary, “Microsoft Office 2007 Access”
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27lbid
28lbid
29lbid
30lbid
31lbid
32lbid
33lbid
34Digital
Whizkids, Database and Application Development Using Microsoft Office Access 2007
and Microsoft Visual Basic 2008 Express Edition
35lbid
36lbid
37Wikipedia
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Shortcut Keys
F1
F2
F3
F4
F5
F6
F7
F10
F11
F12
Ctrl A
Ctrl B
Ctrl C
Ctrl E
Ctrl F
Ctrl I
Ctrl J
Ctrl K
Ctrl L
Ctrl M
Ctrl N
Ctrl O
Ctrl P
Ctrl R
Ctrl S
Ctrl T
Ctrl U
Ctrl V
Ctrl X
Ctrl Y
Ctrl Z
Shift Del
Ctrl Home
Ctrl End
Alt Tab
Ctrl Alt Del
Alt F4
Shift F3
Ctrl 1
Ctrl 2
Ctrl 5
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DESCRIPTION
Activates help for current open application
Renames selected icon
Starts find from desktop
Opens the drive selection when browsing
Refresh contents to where you were on the page
Move cursor to different Windows Explorerpane
Spell check selected text or document
Activates menu bar
Creates chart in MS Excel
Edit the selected cell in MS Excel
Select All text
Bold highlighted selection
Copy selected text
Center the text of the screen
Open find box
Italic highlighted selection
Aligns the selected text or line to justify the screen
Insert link
Aligns the line or selected text to the left of the screen
Indent the paragraph
Create New Document
Open Document
Open the print window
Aligns the line or selected text to the right of the screen
Save Document
Create a hanging indent
Underline highlighted selection
Paste
Cut selected text
Redo the last action performed
Undo last action
Cut selected items
Moves the cursor to the beginning of the document
Goes to end of document
Switch between open application
Reboot the computer and brings up the Windows task manager
Closes current open program
Change case highlighted selection
Single-space lines
Double-space line
1.5 line spacing
 APPLICATION PROGRAM – a program written to carry a specific task, such as WORD
(word processing), EXCEL (acconting) and POWERPOINT (presentation).
 BIT – all computer information-whether words, figures or program instructions are
stored as set of numbers. Each individual number is recorded in binary form, as either
one or zero. A bit-short for binary digit is one of these numbers.
 BYTE – a group of eight bits. A byte usually corresponds to one character.
 CD DRIVE – where the CD is inserted into so that the computer can read from it.
 CHARACTER – any letter, number or symbol on the keyboard.
 COMMANDS – are executes to perform either by pressing a key., clicking icon, typing
and instruction or pressing any function keys. Once a command is given a certain
function is performed.
 CONFIGURING – preparing a piece of equipment or program so that it suits your way of
working and the other equipment you are using.
 CPU (Central Processing Unit) – the “brains” of the unit that receives commands from
the keyboard. It processes data and performs the commands imputed.
 CURSOR – a vertical line appearing on the screen when you click.
 DATABASE - is collection of data that is related to a particular subject or purpose.
 DEFAULT – original setting or preset setting made by the computer.
 DISPLAY MONITOR – a TV like screen that displays the input where you can view the
information’s and the program being used.
 DOCUMENT – a collection of data stored on a disk under a filename.
 FLOPPY DISK DRIVE – where the floppy disk is inserted so that the computer can read
and write to it.
 HARD DISK – the device that stores information which is made of metal coated with
magnetic material. It cannot be taken out of their disk drives.
 KEYBOARD –it has the alphabetic and numeric keys. The placement of the keys is
standard and conforms to any typewriter keyboard.
 MOUSE – a device which you roll over your desktop to control the movement of arrow
or I-beam on the screen.
 MULTITASK – can run different applications simultaneously.
 OPERATING SYSTEM – a set of software routines which control the way programs run a
computer, and supervise all input and output from the system. DOS and WINDOWS are
examples.
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 PRINTER – a device that prints text or illustration on paper. There are many different
types of printers.
 PROMPT – a screen message asking you to type an instruction.
 RAM (Read Access Memory) – a memory, usually a set of chips, that is data stored in
RAM is lost when power is turned off. The data you create are stored in RAM.
 ROM (Read only Memory) – a group chip that can only read and cannot be used for
temporary storage. ROMs retain contents while the power is switched off.
 SAVING – storing your data on a hard disk or diskette. This is also known as writing to
the disk.
 SOFTWARE – a preprogrammed set of instruction that tells the computer what to do.
The instructions are transmitted to the computer when you use the program.
 WINDOWS – an operating system better than DOS because of its stability to run most
application software’s, with graphics and icons making it easy for users.
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