6411
Computer Applications I
COURSE
Unit B
Software Applications for Business
COMPETENCY
4.00
B2
25%
Understand spreadsheets, charts, and graphs
used in business.
OBJECTIVE
4.01
B2
20%
Understand spreadsheets used in business.
ESSENTIAL
QUESTIONS
•
What formatting options are used in spreadsheets and why?
•
What operations, formulas, and functions are commonly used in spreadsheets?
Why?
•
What results are produced by the operations, formulas, and functions?
Teacher Notes
•
•
•
•
I.
Microsoft Office versions 2003 and 2007 were used to create the graphic examples used in this
objective. Terms for specific functions and operations (such as sum, spreadsheet, and
workbook) may differ if using software other than Microsoft, but will not affect the “understand”
activities. The focus of the objective is to teach the concepts independent of the terminology
used by specific software.
All of the spreadsheet files are located in the 4.01 Spreadsheet activities folder and may be
sent to students electronically, if needed, as a time saver or for students with disabilities.
Spreadsheets that have been prepared specifically for students are labeled as such in the 4.01
activities folder.
It is extremely important that the activities in this guide be reviewed and practiced by the
teacher well in advance of class presentations.
An activity tracking sheet is located in the 4.01 Objective folder for student use in keeping track
of filenames, activities, and grades.
UNPACKED CONTENT
Spreadsheets and Components of Spreadsheets
A.
B.
C.
D.
A workbook is a file which contains one or more spreadsheets.
A spreadsheet (or worksheet) is an arrangement of cells in columns and rows used
to organize, analyze, calculate, and report information, usually in numerical form.
•
For the remainder of this objective, the term spreadsheet will be used.
Cells are individual locations on a spreadsheet.
1.
Cell address – Cell A4 refers to one specific location.
2.
Cell range – A4:A16 refers to a group of adjacent cells.
3.
Column A refers to all of the contents in a vertical range of cells in the first
column of the spreadsheet.
4.
Row 3 refers to all of the contents in a horizontal range of cells on Row 3.
5.
'All Years'!A6:E16 refers to a range of cells in a specific spreadsheet.
Cell data is classified according to its intended purpose.
1.
The label classification is used for cells that contain text or for numbers that
will not be used in calculations.
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Summer 2008, Version 2
Unit B – 4.01 – page 215
UNPACKED CONTENT
2.
3.
A value classification indicates that the data has the potential to be used in
calculations.
A formula instructs the software to perform a calculation.
a.
Formulas begin with an equal sign (=). When the equal sign (or in
some cases a plus sign (+)) is keyed in a cell, the software “knows”
that the data will be used in a calculation.
b.
Formulas use the following:
i.
Addition
c.
2.
ii.
iii.
iv.
Division
Multiplication
i.
ii.
iii.
iv.
Parentheses
Subtraction
Calculations are performed according to the Order of Operations:
Exponents
Multiplication and division (from left to right)
Addition and subtraction (from left to right)
A basic function is a shortcut for a formula.
a.
Components of a Function
Cell reference – indicates a cell’s location and provides
instructions for how cell data is copied or used in calculations.
(a) Relative - cell value changes as the formula is copied
(b) Absolute - cell value remains static when copied to other
locations
(c) Mixed - combination of an absolute and a relative cell
ii.
Parentheses – control the Order of Operations
iii.
Conditions or criteria tell the function how to calculate the
results and what data to use.
Functions
i.
Sum, for example, =Sum(C4:C18) adds the range of cells
from C4 through C18
ii.
Average, for example, =Average(C4:C18) determines the
average of the range of cells from C4 through C18
i.
b.
iii.
II.
Maximum, for example, =Max(C4:C18) finds the highest
number in the range of cells from C4 through C18
iv.
Minimum, for example, =Min(C4:C18) finds the lowest
number in the range of cells from C4 through C18
Formatting is applied to spreadsheet components for the purpose of organizing and
clarifying information. Data that is presented in a uniform and consistent format is much
easier to understand than data presented with random formats. Formatting can be applied
to pages, columns, rows, cell ranges, and cells. Formatting features include:
A.
A header/footer
B.
Font Size and Style
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 216
UNPACKED CONTENT
C.
Justification
•
•
D.
E.
F.
Left, right, or center justification can be applied globally to columns or rows.
The format painter can also be used to apply global formats.
1.
Left – by default, cells formatted as labels are left justified
2.
Indent is a format applied to cell data to emphasize subcategories, such as
the itemized list of expenses in a budget.
3.
Right – by default, cells formatted as values are right justified
a.
Values should be formatted uniformly, such as using two decimal
places for all like data or currency for total amounts.
b.
Values can be formatted for a set number of decimal places with or
without a comma separator.
c.
Values can be formatted in a variety of date formats.
d.
Other formats include time, percentage, fraction, and scientific.
4.
Center – formatting usually applied to titles and column headings
Adjusting Height, Width, and Size of Cells, Columns, and Rows
1.
Wrap is used to align multi-line text within a cell.
2.
Merge is used to combine two or more cells; default alignment is center.
3.
Column width is adjusted to fit the longest entry.
Borders and Shading
Editing
1.
Columns and rows can be inserted, copied, pasted, or deleted.
2.
Cell data can be cleared, copied or pasted.
G.
H.
III.
Renaming a spreadsheet adds a descriptive identifier to the spreadsheet tab.
Reordering of spreadsheets
Spreadsheet Operations increase the efficiency of data entry, the performing of
calculations, and the presentation of information.
A.
Spreadsheet operations
1.
Sort is used to arrange data in alphabetical or chronological order.
a.
A primary sort indicates the primary sort range of data.
b.
A secondary sort indicates the next range.
2.
Freeze panes allows the user to work in multiple areas of a large
spreadsheet and focus the view on specific cell ranges
3.
Fill Series is used to fill a column or row with consecutive data
4.
Print is used to provide a hard copy
a.
Print preview – used to view how data is represented on paper
b.
Print a selection – used to print a portion of a spreadsheet
5.
Linking and embedding is used to integrate spreadsheet data with other
software applications
a.
A word processing document (target) may contain a link to a
spreadsheet (source) that will update anytime the spreadsheet data
is edited
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Summer 2008, Version 2
Unit B – 4.01 – page 217
UNPACKED CONTENT
b.
II.
An embedded spreadsheet is converted into a graphic image when
placed in a target document and does not change to reflect edits
made at the source
Advanced Functions are used in higher-level operations, such as in conditional and
comparison equations to compute interest rates, due dates and payment terms, and
financial projections.
A.
IF statements - conditional operators
1.
Results are returned IF the data specified in an equation meets conditions set
by the formula
2.
IF statements can be written to carry out an action, such as: IF a value in a
cell is greater than or equal to another value, insert the word “Pass” in a cell
B.
Date functions - used to calculate a period of time
1.
NOW - returns the current date
2.
Days360 - calculates difference in days between two dates
C.
D.
E.
LookUp function - used to compare a cell value to an array of cells and return a
value that matches the location of the value in the array.
1.
Lookup - used for two column vectors
2.
VLookUp - used when there are more than two columns in the array (lookup
table).
List - used to assist in organizing spreadsheet information
1.
Uses:
a.
Control the size or content of data entries
b.
Filter for specific content within a list such as displaying only the
Southeast region vice presidents
2.
Types of Lists
a.
Validated - limits data entry to specific choices programmed into the
function
b.
Non-validated - allows additional entries other than those provided
in the drop-down menu
Count - used to return the number of cells in a range
1.
Count - number of cells in a range that contain numbers
2.
CountA - number cells in a range that contain value or letter
3.
CountIf - cells that meet a condition set forth in the formula
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 218
INSTRUCTIONAL ACTIVITIES
Instructional Activities
Relevancy
Resources
1.
 To introduce spreadsheets, facilitate class
 Helps students
UNDERSTAND
discussion using the following questions:
(B2) spreadsheet
 What is a spreadsheet?
components
 Do you or your family use spreadsheets
at work or home? For what purposes?
 Why do businesses use spreadsheets?
 What does a spreadsheet look like?
 How do spreadsheets work?
 Distribute Anatomy of a Spreadsheet for
students’ use in taking notes while displaying
a spreadsheet and providing examples of
each component.
 Use the unpacked content as reference
 Page 2 of the activity provides a sample
spreadsheet and requires students to identify
examples of each component
 Upon completion of the activity, review
answers as a class
 Anatomy of a
Spreadsheet activity
 No key is provided for
this activity – refer to
unpacked content
2.

 Formula and Basic
Function Notes activity
and key
 Teacher prepared
samples and problems
using basic
spreadsheet formulas
and functions

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
Preparation: Prepare notes and sample
spreadsheets for students in basic formula
writing using the unpacked content. Refer
to the Formula and Basic Function Notes
Key while preparing notes.
Distribute Formula and Basic Function
Notes for students’ use in taking notes and
performing the simple tasks
Complete the notes activity in a discussion
and demonstration format
Allow students to take turns writing
formulas on the board for teachersuggested problems
Facilitate discussion about the importance
of accuracy in writing formulas
Ask for student suggestions about how to
check for accuracy
 Helps students
UNDERSTAND
(B2) spreadsheet
components and
basic formulas
Continued on next page
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 219
INSTRUCTIONAL ACTIVITIES
Instructional Activities
3.
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4.
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Distribute Fun with Basic Formulas and
Functions and review the instructions with
the class

#1-10 require students to write
formulas

#11 requires students to test their
formulas in a spreadsheet and
provides the spreadsheet data that
must be entered in order to test the
formulas

#12-15 are reflection questions that
should be answered as a teacherfacilitated class discussion once all
students have had time to answer
them independently
Monitor students/provide assistance
Note: Formulas can be viewed and
printed. In some software, the use of the
CTRL +~ (tilde) will change the
spreadsheet mode to formula view
Note: Formulas can begin with the = or
the + symbol
Relevancy
Resources
 Helps students
 Fun with Basic
EXPLAIN (B2) the
Formulas and
cause and effect
Functions activity and
relationship of
key
formulas and basic  4.01/1-Fun 2 Bas
functions
F&F key
Discuss the importance of formatting with
 Helps students
UNDERSTAND
students
(B2) spreadsheet
 Data that is presented in a uniform and
formatting and
consistent format is much easier to read
formula writing
and understand than data presented
through guided
with random formats.
practice
 Formatting can be applied to pages,
columns, rows, cell ranges, and cells.
Distribute Guided Practice: Spreadsheet
Formatting to students
Demonstrate the activity and provide ample
time for students to take notes and follow
along on their computers
As part of the activity, students are asked to
classify data as labels or values.
Refer to the unpacked content to review
labels and values
Remind students of the importance of
keeping pace during demonstrations
Upon completion of this activity, review the
procedures for formatting a spreadsheet
and explain why formatting is important.
6411 – Computer Applications I
Summer 2008, Version 2
 Guided Practice:
Spreadsheet
Formatting activity and
key
 4.01/2-GP
Formatting-key
Unit B – 4.01 – page 220
INSTRUCTIONAL ACTIVITIES
Instructional Activities
5.
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6.
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7.
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8.
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Relevancy
Resources
Distribute Independent Practice:
Spreadsheet Formatting to students and
instruct them to complete the activity
independently
Remind students that they can refer to their
notes from the previous activity
Remind students to self-assess their work
with their rubric prior to turning it in
Instruct students how to save and submit
their work
Monitor students as they work and provide
assistance as needed
Upon completion of the activity, facilitate
class discussion about the tasks they
performed

What formulas did they use?

Did they refer to their notes and their
rubric?
 Helps students
UNDERSTAND
(B2) spreadsheet
formatting and
formula writing
through
independent
practice
Distribute Guided Practice: Use Basic
Formulas & Functions
Instruct students to watch and take notes
as the activity is demonstrated and then
complete the activity on their own
Monitor/provide assistance as needed
 Helps students
 Guided Practice: Use
UNDERSTAND
Basic Formulas &
(B2) the uses of
Functions
basic formulas and  4.01/4-TechAdv Key
functions while
formatting a
spreadsheet
Distribute Guided Practice: More
Formatting to students
Using a digital projector, demonstrate the
activity as students take notes and follow
along on their computers
Discuss the tasks learned in this activity,
why they are important and how they are
used in business

For example: Why might a column
need to be added or deleted?

Why might a spreadsheet need to be
moved or renamed?
 Helps students
UNDERSTAND
(B2) spreadsheet
formatting through
guided practice
 Guided Practice: More
Formatting activity and
key
 4.01/5-GP MoreStudent
 4.01/6-GP More-key
Distribute Independent Practice: Use
Basic Functions to students and instruct
them to complete the activity independently
Monitor students and provide assistance as
needed
Instruct students to use their rubric as a self
check before turning in their work
 Helps students
UNDERSTAND
(B2) spreadsheet
formatting through
independent
practice
 Independent Practice:
Use Basic Functions
activity and key
 4.01/ 7-IP Use Basic
Functions Key
6411 – Computer Applications I
Summer 2008, Version 2
 Independent Practice:
Spreadsheet
Formatting activity and
key
 4.01/3- IP
Formatting-key
Unit B – 4.01 – page 221
INSTRUCTIONAL ACTIVITIES
Instructional Activities
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9.
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10.
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11.
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Relevancy
Resources
Preparation: Refer to the unpacked
content to prepare notes on spreadsheet
operations including sort, freeze panes, fill
series, and print a selection
Distribute Guided Practice: Spreadsheet
Operations to students
Using a digital projector, demonstrate the
activity as students take notes and follow
along at their computers
Review answers to the questions
embedded in the activity with the class
Instruct students to use their rubric as a self
check before turning in their work
 Helps students
UNDERSTAND
(B2) the benefits
and uses of
spreadsheet
operations
 Guided Practice:
Spreadsheet
Operations activity
 4.01/ 8-GP Sp Opskey
Distribute Independent Practice:
Spreadsheet Operations to students and
instruct them to complete the activity
independently
Monitor students and provide assistance as
needed
Instruct students to use their rubric as a self
check before turning in their work
Upon completion of the activity, review the
tasks learned with the class
 Helps students
UNDERSTAND
(B2) the benefits
and uses of the
spreadsheet
operations
 Independent Practice:
Spreadsheet
Operations activity and
key
 4.01/9-IP
Operations-key
Using a digital projector, describe and
demonstrate object linking and embedding
as students take notes and follow along on
their computers using Guided Practice:
Linking and Embedding
Review the difference between linking and
embedding and how to identify the target
and the source documents
Discuss examples of common business
uses of embedded and linked documents
 Helps students
UNDERSTAND
(B2) the uses of
object linking and
embedding
 Guided Practice:
Linking and
Embedding activity
and key
 4.01/10-GP Link-key
(letter)
 4.01/11-GP LinkStudent (spreadsheet)
Continued on next page
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 222
INSTRUCTIONAL ACTIVITIES
Instructional Activities
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13.
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
Relevancy
Resources
Distribute Independent Practice: Linking
and Embedding to students and instruct
them to complete the activity independently
Instruct students to follow the directions to
edit the spreadsheet and letter from the
previous activity to view the effect of linking
After making the initial edits, instruct
students to follow directions to break the
link in the word processing document
before editing the spreadsheet again
Provide help on breaking the link
Once students have completed the activity,
review the difference between linking and
embedding, target and source with the
class
 Helps students
UNDERSTAND
(B2) the uses of
object linking and
embedding
 Independent Practice:
Linking and
Embedding activity
and key
 4.01/12- IP Link-key
(letter)
 4.01/13-IP Link-key
(spreadsheet)
Preparation: Prepare notes on advanced
functions from the unpacked content,
Describe and demonstrate advanced
functions as students take notes using the
Overview of Advanced Functions activity
sheet
Discuss possible business uses of each
function
 Helps students
UNDERSTAND
(B2) the purpose
and variety of
advanced
functions
 Unpacked content
 Overview of Advanced
Functions student
activity/notes page
Continued on next page
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 223
INSTRUCTIONAL ACTIVITIES
Instructional Activities
14.
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15.

Relevancy
Distribute Practice with IF Statements to
 Helps students
UNDERSTAND
students and review the instructions as
(B2) the IF
follows:
function
 In Part I, students work in pairs to write
IF statements based on each condition
described in the handout. The first item
has been completed as an example.
 Once all students have written their IF
statements, review each item through
class discussion
 In Part II of the activity, students will
enter pre-defined conditions on a
spreadsheet in Column A and then test
their IF statements by entering them in
the appropriate cell locations (as directed
in the activity) in Column C of the
spreadsheet
 (Optional) Send the spreadsheet with the
pre-defined conditions to students
electronically
 Once students have completed the
activity, ask them to review their work
and rework any statements that return
incorrect results
 Go over the activity as a class. If needed,
use additional problems and collaborative
pairs to help students master their
understanding of how to write IF statements



Distribute the Guided Practice: Use IF
Statements activity to students
Send the spreadsheet for this activity to
students electronically
Using a digital projector, demonstrate the
activity as students take notes and follow
along at their computers
Upon completion of the activity, review the
tasks learned and the “why” of each
through facilitated discussion
Resources
 Practice with If
Statements activity
and key
 4.01 /14 Practice w
IF-key
 Helps students
 Guided Practice: Use
UNDERSTAND
IF Statements activity
(B2) the effects of
and key
basic formulas and  Spreadsheet Rubric
functions
 4.01/ 15-GP IFStudent
 4.01/ 16-GP Use IF
Key
Continued on next page
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 224
INSTRUCTIONAL ACTIVITIES
Instructional Activities
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18.
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19.
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
Relevancy
Resources
Distribute Independent Practice: Use IF
 Helps students
 Independent Practice:
Statements to students and instruct them
UNDERSTAND
Use IF Statements
(B2) the effects of
to complete the activity independently
activity and key
basic
formulas
and
If desired, the spreadsheet for this activity
 4.01/17- IP If key
functions
can be sent to students electronically
 4.01/ 18-IP IFMonitor/provide assistance as needed
Student
Allow students to use trial and error with the
IF statement logic and talk them through
the process of writing the statements
Distribute the Guided Practice: The Date
Function activity to students
If desired, the spreadsheet for this activity
can be sent to students electronically
Using a digital projector, demonstrate the
activity as students take notes and follow
along at their computers
Review the uses of the NOW and
DAYS360 date functions and describe
examples of business uses
 Helps students
UNDERSTAND
(B2) the effects of
the date functions
(Now and
Days360)
 Guided Practice: Date
activity and key (p 8183)
 4.01/19-GP DateStudent
 4.01/ 20-GP DateKey
Distribute Independent Practice: The
Date Function along with the electronic
file, IP Date-Student to students and
instruct them to complete the activity
independently
Monitor students and provide assistance as
needed
Upon completion of the activity, review the
three uses of the date function that were
used
 Helps students
UNDERSTAND
(B2) the effects of
the date functions
(Now and
Days360)
 Independent Practice:
The Date Function
activity and key
 4.01/21- IP DateStudent
 4.01/22- IP DateKey
Distribute the Guided Practice:
Understanding the LookUp Function
activity to students
Distribute 4.01/ GP Calories-Student to
students electronically
Using a digital projector, demonstrate the
activity as students take notes and follow
along at their computers
Review the logic behind the VLOOKUP
function and discuss the difference
between it and the LOOKUP function
 Helps students
UNDERSTAND
(B2) the effects of
LookUp functions
(LookUp and
VLookUp)
 Guided Practice:
Understanding the
LookUp Function
activity and key
 4.01/23-GP
Calories-Student
 4.01/24-GP
Calories-Key
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 225
INSTRUCTIONAL ACTIVITIES
Instructional Activities
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22.
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Relevancy
Resources
Distribute Independent Practice:
 Helps students
Understanding the LookUp Function to
UNDERSTAND
(B2) the effects of
students and instruct them to complete the
activity independently and answer the
LookUp functions
question that follows
(LookUp and
VLookUp)
Go over the question as a class upon
completion of the activity
Monitor/provide assistance as needed
Teacher Notes:
 Vector example: In the formula
=Lookup(F9, G7:G12, H7:H12), the
software is instructed to “look up” the
value of Cell F9 in the cell range
G7:G12 and return the value that is
horizontally adjacent to it and located in
the cell range H7:H12
 So, if F9=5, G7=3, G8=7, and G9=9, the
first “hit” will be to the value of 3
 Array example: In the formula
=Lookup(F9, G7:I12), the software will
return the value that is in the last
column (Column I) that matches the
lookup value
Distribute Guided Practice: Create a List
to students and instruct them to take notes
as the purpose of the create-a-list function
described and demonstrated
Distribute 4.01/15 GP-Students to students
electronically
Demonstrate the activity using a digital
projector as students take notes and follow
along at their computers
Upon completion of the activity, facilitate
class discussion about how the list function
created a more user-friendly spreadsheet
 Helps students
UNDERSTAND
(B2) the benefits
and uses of the list
function
Distribute Independent Practice: Create
 Helps students
a List
UNDERSTAND
(B2) the benefits
Instruct students to complete independently
and uses of the list
Monitor/provide assistance
function
Compare students’ results
Facilitate discussion of examples how the
create-a-list function is used
 Have students seen them in forms on the
Internet?
6411 – Computer Applications I
Summer 2008, Version 2
 Independent Practice:
Understanding the
LookUp Function
activity and key
 4.01/25-IP CaloriesKey
 Guided Practice:
Create a List activity
and key
 4.01/26-GP ListStudent
 4.01/27- GP ListKey
 Spreadsheet from
Guided Practice: Use
IF Functions
 Independent Practice:
Create a List activity
 4.01/ 28-IP List-Key
 4.01/ 29-IP Student
Unit B – 4.01 – page 226
INSTRUCTIONAL ACTIVITIES
Instructional Activities
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24.
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25.
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Relevancy
Resources
Distribute the Guided Practice: Use the
Count Function to students
Using a digital projector, demonstrate the
activity as students take notes and follow
along at their computers
Discuss uses of the count function in
business
 Helps students
UNDERSTAND
(B2) the benefits
and uses of the
count function
 Guided Practice: Use
the Count Function
activity and key
 4.01/30-GP Use
Count-key
Distribute the Independent Practice: Use
the Count Function to students
Distribute 4.01/16 IP Count-Student to
students electronically
Instruct students to complete the activity
independently
Monitor/provide assistance
 Helps students
UNDERSTAND
(B2) the benefits
and uses of the
count function
 Independent Practice:
Use the Count
Function activity
 4.01/31-IP CountStudent
 4.01/ 32-IP CountKey
Distribute the Objective 4.01 Summary for
students to use as a review of functions,
formulas, and operations learned in this
objective
Monitor students and provide assistance as
needed
Go over the activity as a class upon
completion
 Reinforces
students ability to
UNDERSTAND
(B2) functions,
formulas, and
operations learned
in this objective
 Objective 4.01
Summary and key
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 227
Instructional Activities
Anatomy of a Spreadsheet ......................................................................................................229
Formula and Basic Function Notes .........................................................................................231
Formula and Basic Function Notes Key ..................................................................................234
Fun with Basic Formulas & Functions .....................................................................................238
Fun with Basic Formulas &Functions Key ...............................................................................240
Guided Practice: Spreadsheet Formatting..............................................................................241
Guided Practice: Spreadsheet Formatting Key.......................................................................242
Independent Practice: Spreadsheet Formatting .....................................................................244
Independent Practice: Spreadsheet Formatting .....................................................................246
Guided Practice: Use Basic Formulas & Functions ................................................................247
Guided Practice: Use Basic Formulas & Functions Key .........................................................251
Guided Practice: More Formatting..........................................................................................252
Guided Practice: More Formatting Key ..................................................................................255
Independent Practice: Use Basic Functions ...........................................................................256
Independent Practice: Use Basic Functions Key ....................................................................258
Guided Practice: Spreadsheet Operations .............................................................................259
Guided Practice: Spreadsheet Operations Key ......................................................................261
Independent Practice: Spreadsheet Operations .....................................................................262
Independent Practice: Spreadsheet Operations Key ..............................................................264
Guided Practice: Linking and Embedding...............................................................................265
Guided Practice: Linking and Embedding...............................................................................267
Independent Practice: Linking and Embedding ......................................................................268
Independent Practice: Linking and Embedding Key ...............................................................269
Overview of Advanced Functions ............................................................................................270
Practice with IF Statements.....................................................................................................272
Practice with IF Statements.....................................................................................................273
Practice with IF Statements Key .............................................................................................274
Guided Practice: Use IF statements .......................................................................................275
Guided Practice: Use IF statements Key ................................................................................281
Independent Practice: Use IF Statements ..............................................................................282
Independent Practice: Use IF Statements Key .......................................................................284
Guided Practice: The Date Function ......................................................................................285
Guided Practice: The Date Function Key ...............................................................................287
Independent Practice: The Date Function ..............................................................................288
Independent Practice: The Date Function Key .......................................................................290
Guided Practice: Understanding the LookUp Function ...........................................................291
Guided Practice: Understanding the LookUp Function Key ....................................................293
Independent Practice: Understanding the LookUp Function ...................................................294
Independent Practice: Understanding the LookUp Function Key ............................................295
Guided Practice: Create a List ...............................................................................................296
Guided Practice: Create a List Key ........................................................................................299
Independent Practice: Create a List .......................................................................................301
Independent Practice: Create a List Key ................................................................................303
Guided Practice: Use the Count Function ..............................................................................304
Guided Practice: Use the Count Function Key .......................................................................306
Independent Practice: Use the Count Function ......................................................................307
Objective 4.01 Summary .........................................................................................................310
Objective 4.01 Summary Key ..................................................................................................313
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 228
Anatomy of a Spreadsheet
Student Activity
Student Name:
Period:
Date:
ANATOMY OF A SPREADSHEET
Directions: Take notes as your teacher demonstrates and describes each of the spreadsheet
components listed below
Component
Description
Workbook
Spreadsheet
Cell
Cell address
Cell range
Column
Row
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 229
Anatomy of a Spreadsheet
Student Name:
Student Activity
Period:
Date:
Directions: Use cell addresses from the Invoice spreadsheet above to identify examples of
each component
Component
Description
Cell
Cell address
Cell range
Column
Row
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 230
Formula and Basic Function Notes
Student Activity
Name:
Period:
Date:
FORMULA AND BASIC FUNCTION NOTES
Directions: Record notes below as your teacher discusses formulas and basic functions.
1.
Cell data is classified according to its intended purpose Describe each:
Label:
Value:
Formula:
2.
What symbol will prepare a cell for entry of a formula?
3.
What symbol will tell spreadsheet software not to treat cell data as a value?
Use the spreadsheet below to answer questions 4 and 5
A
B
C
D
E
1
2
3
4
5
2
2
3
4
5
3
2
3
4
5
4
2
3
4
5
5
4.
Write a formula to add the numbers in Row 3, Columns A, C, and D:
5.
Write a formula that will add all of the numbers in Column B
6.
What are the four operators? List the name of the operator and its symbol.
Operator
6411 – Computer Applications I
Symbol
Summer 2008, Version 2
Operator
Symbol
Unit B – 4.01 – page 231
Formula and Basic Function Notes
Student Activity
Name:
Period:
Date:
Directions: Record notes below as your teacher discusses formulas and basic functions.
7.
What is the Order of Operations
8.
Which operation would be performed first in the following equation?
=(A8+C9)/(H8-L9)?
9.
The value for C7 is 2; C8 is 4; and F4 is 2,
What is the result of the equation =C7+C8*F4? Why?
10. What is the result of the equation =(C7+C8)*F4? Why?
11.
What is a function?
12.
What is a cell reference?
13. Give an example of and explain a relative cell reference
14. Give an example of and explain an absolute cell reference
15. Give an example of and explain a mixed cell reference
16. What is the addition function and why is it used? Give an example
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 232
Formula and Basic Function Notes
Student Activity
Name:
Period:
Date:
Directions: Record notes below as your teacher discusses formulas and basic functions.
17. What is the average function and why is it used? Give an example
18. What is the maximum function and why is it used? Give an example
19.
What is the minimum function and why is it used? Give an example
Use the spreadsheet below to answer questions 4 and 5
A
B
C
D
E
1
2
3
4
5
2
2
3
4
5
3
2
3
4
5
4
2
3
4
5
5
20.
Use a function to write a formula that will add all values in Column A
21.
Use a function to write a formula that will find the average of all of the values in Row 4
22.
Use a function to write a formula that will find the highest number in Row 1
23.
Use a function to write a formula that will find the lowest number in Row 3
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 233
Formula and Basic Function Notes
Teacher Key
FORMULA AND BASIC FUNCTION NOTES KEY
Directions: Record notes below as your teacher discusses formulas and basic functions
1.
Cell data is classified according to its intended purpose Describe each:
Label:
The label classification is used for cells that contain text or for
numbers that will not be used in calculations.
Value:
A value classification indicates that the data has the potential to
be used in calculations
Formula:
A formula instructs the software to perform a calculation
2.
What symbol will prepare a cell for entry of a formula?
= (equals)
3.
What symbol will tell spreadsheet software not to treat cell data as a
value?
‘ (apostrophe)
Use the spreadsheet below to answer questions 4 and 5
A
B
C
D
E
1
2
3
4
5
2
2
3
4
5
3
2
3
4
5
4
2
3
4
5
5
4.
5.
6.
Write a formula to add the numbers in Row 3, Columns A, C, and D:
Write a formula that will add all of the numbers in Column B
=A3 + C3 + D3
=B1 + B2 + B3 + B4
What are the four operators? List the name of the operator and its symbol
Operator
Symbol
Operator
Symbol
Addition
+ (plus)
Multiplication
* (asterisk)
Division
/ (diagonal)
Subtraction
- (minus)
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 234
Formula and Basic Function Notes
Teacher Key
Directions: Record notes below as your teacher discusses formulas and basic functions
7.
What is the Order of Operations
Mathematical equations are performed in the following order:


8.
1) Parentheses
2) Exponents
3) Multiplication and division (from left to right)
4) Addition and subtraction (from left to right)
For example, in the equation = 5+2*3, the result is 11 because the multiplication
operation is performed first and then added to the number 5
To change the order of operations, simply place parentheses around the part of the
formula to be calculated first. Thus, in the equation = (5 + 2) * 3, the result is 21
Which operation would be performed first in the following equation?
=(A8+C9)/(H8-L9)?
A8 would be added to C9
L9 would be subtracted from H8
The result of A8 + A9 would be divided by the result of H8-H9
9.
The value for C7 is 2; C8 is 4; and F4 is 2,
What is the result of the equation =C7+C8*F4? Why?
2 + 4 * 2 =10 The multiplication occurs first and then the addition
10. What is the result of the equation =(C7+C8)*F4? Why?
2 + 4=6; 6 * 2 = 12
C7 + C8 is performed first because it is in parentheses
11.
What is a function?
A function is a shortcut for a formula
12.
What is a cell reference?
Indicates a cell’s location and provides instructions for how cell data is copied or
used in calculations
13. Give an example of and explain a relative cell reference
C3 – A relative cell reference means that the cell value changes “relative” to the
cell in which it is copied.
If C3 contains the formula =A3 + B3 and the formula is copied from C3 and pasted
in D3, the formula in D3 then becomes =B3 + C3
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 235
Formula and Basic Function Notes
Teacher Key
Directions: Record notes below as your teacher discusses formulas and basic functions
14. Give an example of and explain an absolute cell reference
$A$3 – An absolute cell reference means that the cell value remains constant when
copied to another cell or used in a formula
If C3 contains the formula =$A$3 + B3 and the formula is copied from C3 and
pasted in D3, the formula in D3 then becomes =$A$3 + C3
15. Give an example of and explain a mixed cell reference
$A3 – A fixed row combined with a relative column or the other way around
If C3 contains the formula =A$3 + B and the formula is copied from C3 and pasted
in D3, the formula in D3 then becomes =B$3 + C3
16. What is the addition function and why is it used? Give an example
=SUM(A3:A23)
The sum function tells the software to add the range of cells from A3 to A23
17. What is the average function and why is it used? Give an example
=Average(C4:C18)
The average function tells the software to add the range of cells from C4 to C18
and then divide the result by the total number of cells in the range
18. What is the maximum function and why is it used? Give an example
=Max(C4:C18)
The max function tells the software to look for the highest value in the range of cells
from C4 to C18
19.
What is the minimum function and why is it used? Give an example
=Min(C4:C18)
The min function tells the software to look for the lowest number in the range of
cells from C4 to C18
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 236
Formula and Basic Function Notes
Teacher Key
Directions: Record notes below as your teacher discusses formulas and basic functions
Use the spreadsheet below to answer questions 4 and 5
A
B
C
D
E
1
2
3
4
5
2
2
3
4
5
3
2
3
4
5
4
2
3
4
5
5
20.
Use a function to write a formula that will add all values in
Column A
21.
Use a function to write a formula that will find the average of all
of the values in Row 4
=Average(A4:D4)
22.
Use a function to write a formula that will find the highest
number in Row 1
=Max(A1:D1)
23.
Use a function to write a formula that will find the lowest
number in Row 3
=Min(A3:D3)
6411 – Computer Applications I
Summer 2008, Version 2
=Sum(A1:A4)
Unit B – 4.01 – page 237
Fun with Basic Formulas & Functions
Student Name:
Student Activity
Period:
Date:
FUN WITH BASIC FORMULAS & FUNCTIONS
Directions: Practice using functions to write formulas for the following 10 statements and
answer the questions that follow.
Practice using formulas and functions for the items below
1
Add the range of cells A1:B10
2
Divide A2 by the sum of the range
of cells in A10 through C10
3
Find the highest number in the cell
range A1:C10
4
Subtract B8 from the sum of cells
C1 through C10
5
Multiply A6 by the sum of cells A1
through C10 and then divide the
result by A2
6
Find the lowest number in the cell
range A1:A10
7
Calculate the average of cells
C1:C10
8
Multiply the sum of the range of
cells A7 through B10 by the sum of
the range of cells B2 through C9
9
Find the average of all data in the
spreadsheet (A1:C10)
10
Subtract C10 from the sum of the
cells in the range A1 through A10
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 238
Fun with Basic Formulas & Functions
Student Activity
Student Name:
11.
Period:
Date:
Open a new blank spreadsheet and enter the data in Table 1 (below) in the exact cell
locations as shown. Try out your formulas by keying them in Cells D1:D10 of the
spreadsheet you just created. Check the accuracy of your work against the answers
in Column D of Table 2 (below).
Table 1
Enter these numbers in a new
spreadsheet
Table 2 Did you achieve the
same results as those in
Column D?
12.
What items gave you trouble?
13.
What tips can you share that make using basic function writing easy?
14.
How might you use a spreadsheet to verify your formulas?
15.
What should you do if you can’t get a formula to work correctly?
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 239
Fun with Basic Formulas & Functions
Teacher Key
FUN WITH BASIC FORMULAS &FUNCTIONS KEY
Spreadsheet – Fun w Form Bas Func Key
12.
13.
14.
What items gave you trouble? (Possible student answers)

Remembering to put an equal sign in front of every formula

Deciding where to put parentheses

Figuring out the correct order for the formula

Forgetting to add appropriate symbols

Not knowing the shortcuts

Not knowing the names of functions
What tips can you share that make formula writing easy? (Possible student answers)

Say the problem out loud when writing a formula

Plug easy numbers in the formula first to test for the correct answer

Practice makes perfect

Double check spelling when using functions
How might you use a spreadsheet to verify your formulas?

15.
Answers will vary
What should you do if you can’t get a formula to work correctly?
Answers will vary
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 240
Guided Practice: Spreadsheet Formatting
Student Name:
Student Activity
Period:
INDEPENDENT PRACTICE: SPREADSHEET FORMATTING
Directions: In this exercise, you will enter and format data in a spreadsheet and take notes.
You will complete the tasks below:
•
Format a header
•
Adjust column and row size
•
Use a simple formula
•
Wrap text
•
Copy data
•
Indent cell data
•
Classify cell data
•
Format values
•
Apply font styles
•
Add a border
1.
Open a new spreadsheet
2.
Set a header with your name, the current date, and the title of this activity.
3.
Key the title: In Cell A1, key INVOICE in all caps and bold
4.
Enter the column headings (in bold font):
•
In Cell A3, key Item #
•
In Cell D3, key Description
•
In Cell B3, key Quantity
•
In Cell E3, key Unit Price
•
In Cell C3, key Unit
•
In Cell F3, key Amount
5.
Adjust column widths to fit contents:
6.
Beginning in Row 4, Column A, key the remaining data as indicated in the table below:
Item #
Quantity
Unit
Description
Unit Price
4376
11
Ea
PDA
8976
4
Doz
Flash Drive
25.99
8632
4
Ea
Scanner
99.99
7793
8
Pkg
Web cam
129.99
35
7.
Center the data in the title cells (Row 3) (in initial caps and bold)
8.
Merge and center the title in Row 1 across Columns A-F
9.
Give an example of a cell range used in this spreadsheet
6411 – Computer Applications I
Summer 2008, Version 2
Amount
Unit B – 4.01 – page 241
Guided Practice: Spreadsheet Formatting
Student Activity
Student Name:
Period:
10.
Readjust all column widths.
11.
Edit the text: Change the # symbol in Cell A3 to the word Number
12.
Wrap and center the text in Cells A3 and E3
Wrap text – Feature that aligns multi-line text within a cell
13.
Format the data in the unit price column for 2 decimals
14.
Enter a formula in the last column to calculate the Amount (unit price x quantity) and
format the data as currency.
15.
Copy the formula to all cells in the Amount column.
16.
Key and indent the word Total in bold and initial caps below the last item in Column A.
17.
Use a function to enter a formula to add the amounts in the last column and place the
result in Cell F8. Format the data as currency.
18.
Add an accounting border (single line above and double line below) to Cell F8.
19.
Save and submit your work according to teacher directions.
\
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 242
Guided Practice: Spreadsheet Formatting
Teacher Key
GUIDED PRACTICE: SPREADSHEET FORMATTING KEY
Spreadsheet – GP Formatting Key
4.
Is the title classified as a label or a value? Explain
A label is cell data that will not be used in spreadsheet calculations. A value has
the potential to be used in calculations.
10.
What is a cell range and how is it represented in spreadsheet terms?
A cell range is a group of cells and is expressed (in Excel) as A1:A20
11.
Which columns contain values and which contain labels?
Columns B and E contain values
Columns A, C, and D contain labels
12.
Readjust all column widths. Why is this step necessary?
So that the data is visible in each cell
15.
What is the effect of using the wrap text feature on a cell?
Wrap feature allows cell data to take up more than one line, as in Cell A3
17.
Formula to calculate the amount: =B4 * E4
20.
Formula to calculate the total: =SUM(F4:F7) (as noted in the unpacked content,
the plus sign can be used instead of the equals sign in some software to begin a
formula)
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 243
Independent Practice: Spreadsheet Formatting
Student Name:
Student Activity
Period:
Date:
INDEPENDENT PRACTICE: SPREADSHEET FORMATTING
In this exercise, you will complete the following tasks independently:
•
•
•
•
•
1.
2.
3.
•
•
•
•
Format a header
Use a simple formula
Copy data
Apply font styles
Wrap text
Indent cell data
Format values
Add a border
Adjust column and row size
Open a new spreadsheet
Set a header with your name in the left section, the current date in the center, and
the filename assigned to this exercise by your teacher in the right section.
Key the data shown in the table below in the exact cell locations
4.
Merge and center the title cells for Technology Advancements in all caps and bold
across Columns A-F
5.
Merge and center the sub-title Sales Income Comparison-2 Years in initial caps
and bold across Columns A-F
6.
Adjust all column widths to fit contents
7.
Center all data in Row 4 and in cell range A5:A11
8.
Format the data in Columns D and E for two decimal places
9.
Change the title in A4 from Item No to Item Number
10.
Wrap the text in A4
11.
Merge and center the heading in B4 across Columns B and C
12.
Replace “Drive” with “Cartridge” in Cell B8
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 244
Independent Practice: Spreadsheet Formatting
Student Name:
13.
Student Activity
Period:
Date:
Enter a formula in Cell F5 that will calculate Net Change
a. What is the formula?
=e5-d5
14.
Add and indent the word Total in Cell A12
15.
Use a formula to calculate the total net change in Cell F12 and format it for currency.
What formula did you use?
=sum(f5:f11)
16.
Add a single line bottom border to Row 4, Columns A-F
17.
Add an accounting border to Cell F12
18.
Save and submit according to teacher directions
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 245
Independent Practice: Spreadsheet Formatting
Teacher Key
INDEPENDENT PRACTICE: SPREADSHEET FORMATTING
Spreadsheet – IP Formatting Key
13.
The formula is = E5 – D5
15.
The items that experienced negative growth are Computers, Flash Drives, Ink Jet
Cartridges, and Ink Jet Printers
17.
The formula is =SUM(F5:F11)
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 246
Guided Practice: Use Basic Formulas & Functions
Student Name:
Student Activity
Period:
Date:
GUIDED PRACTICE: USE BASIC FORMULAS & FUNCTIONS
In this exercise, you will follow along with your teacher to enter data into a spreadsheet and
perform simple calculations. You will use the operations and functions listed below.
•
•

Addition

Multiplication

Average

Maximum

Division

Subtraction

Sum

Minimum
You will also use an absolute reference
Upon completion of the activity, save and submit according to teacher directions
1. Retrieve the spreadsheet from Independent Practice: Spreadsheet Formatting
(Technology Advancements)
2. Delete Column C
3. Use a function to write a formula in Cell C12 that will calculate the total for the range of
cells C5:C11 and format the data as currency.
Notes:
4. Copy the formula to Column D
Notes:
5. Apply an accounting border to C12 and D12
6. Enter the heading Percent of Total Sales in Cell F4 and format the cell to Wrap Text.
7. Format the column as percent with one decimal place
8. Apply a single line bottom border to Cell F4
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 247
Guided Practice: Use Basic Formulas & Functions
Student Name:
Student Activity
Period:
Date:
9. Enter a formula in F5 to calculate how much the total computer sales for Year 2
contributed to the total sales for all items for the same year. In other words, what percent
is the total computer sales of the total sales for Year 2?
Notes:
=Total Sales Year 2 for Computers/Total Sales Year 2
10. Before copying the formula to the rest of the cells in Column F, edit the formula in Cell F5
to make the cell reference for D12 an absolute reference. Why?
11. Copy the formula to the remaining cells.
12. Insert a new column after Column B (it will be a new Column C).
13. Insert the column heading Unit Price in Cell C4 and enter the following prices:
Item
Computer
Digital Camera
Flash Drive
InkJet Cartridge
InkJet Printer
PDA
Scanner
Unit Price
799
275
25
75
575
299
485
14. Format the Unit Price column for currency
15. Enter the column heading Quantity in Cell H4
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 248
Guided Practice: Use Basic Formulas & Functions
Student Name:
Student Activity
Period:
Date:
16. Enter the quantity data in Column H
Item
Computer
Digital Camera
Flash Drive
InkJet Cartridge
InkJet Printer
PDA
Scanner
Quantity
5
900
150
13
25
575
500
17. Enter the column heading Total Price in Cell I4 and format the cell to wrap and center the
text
18. In Column I, calculate the Total Price for each item and format the data as currency.
Notes:
19. Copy the formula to the remaining cells in Column I
20. Enter the row heading Average in bold in Column A below the word Total and enter a
formula in the same row in Column C to calculate the average price of the items
Notes:
21. Key the heading Highest in bold in Column A below the word Average and enter a formula
in the same row in Column C to find the highest priced item
Notes:
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 249
Guided Practice: Use Basic Formulas & Functions
Student Name:
Period:
Student Activity
Date:
22. Key the heading Lowest in bold in Column A below the word Highest and enter a formula in
the same row in Column C to find the lowest priced item
Notes:
23. Readjust the title and subtitle to center across Columns A-I
Notes:
24. Sort the data in descending order by Net Change
25. Check for uniformity by making sure
a. all column headings are formatted in initial caps with a single bottom border
b. any amounts in Row 12 are formatted with an accounting border
26. Print in landscape format
Notes:
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 250
Guided Practice: Use Basic Formulas & Functions
Teacher Key
GUIDED PRACTICE: USE BASIC FORMULAS & FUNCTIONS KEY
Spreadsheet – TechAdv Key
6411 – Computer Applications I
Summer 2008
Unit B – 4.01 – page 251
Guided Practice: More Formatting
Student Activity
Student Name:
Period:
Date:
GUIDED PRACTICE: MORE FORMATTING
In this exercise, you will follow along with your teacher to enter and format data and complete
the following tasks:
• Format numbers and labels (review)
• Format borders (review)
• Insert and delete columns and rows
• Rename a spreadsheet
• Move a spreadsheet
• Use functions and formulas
o Record the notes and steps necessary to complete each task in the spaces provided as
your teacher demonstrates
o Upon completion of the activity, save and submit according to teacher directions
o Remember to save your work periodically throughout the activity
1. Open the GP More-Student spreadsheet
2. Set a header with your name, date, and the filename of this activity
3. Format the title, ABC Hourly Payroll, in bold, 16 pt. font and center the title across all
columns. You may need to adjust the row height.
4. Format the headings in Row 3 for wrap text, center, initial caps, and bold font, and readjust
the column width; adjust row height if needed
5. Delete Row 7
6. Format labels – Format the data Column A as a label (text).
Remember that sometimes numbers are entered for identification purposes and not for
calculations, such as the employee social security numbers in Column A. This data is
used to identify each employee and will not be used to calculate pay.
Notes:
7. Format the data in Column C as currency
8. Format a double-line border around Row 3
Notes:
6411 – Computer Applications I
Summer 2008
Unit B – 4.01 – page 252
Guided Practice: More Formatting
Student Activity
Student Name:
Period:
Date:
9. Rename the spreadsheet tab Payroll
Notes:
10. Move the Payroll sheet behind Sheet 2
Notes:
11. Key the data below in Column D, Hours Worked, and format the data as number with one
decimal place.
Hours Worked
40.0
45.0
39.0
40.5
16.0
32.0
40.0
41.5
6.0
45.0
18.0
12. Insert a new column after Column F and key Regular Pay as the column heading
13. Enter a formula in Cell G4 to calculate regular pay (Regular Hours x Hourly Rate) and copy
the formula to the remaining cells in the column
6411 – Computer Applications I
Summer 2008
Unit B – 4.01 – page 253
Guided Practice: More Formatting
Student Name:
Student Activity
Period:
Date:
14. Insert a new column after Column G and key Overtime Pay as the heading
15. Enter a formula in Cell H4 to calculate the Overtime Pay and format the data as currency.
You will enter a formula in Cell H4 to multiply the result of the regular rate multiplied by 1.5
by the overtime hours. Hint: =(Hourly rate * 1.5) * Overtime hours
16. Insert a new column after Column H and key Gross Pay in the heading.
17. In I4, enter a formula to calculate gross pay by adding regular and overtime pay and copy
the formula to the remaining cells in the column and format the data as currency.
18. Adjust column widths if necessary, re-center the title of the spreadsheet across all columns,
and add borders to the newly added columns
19. In Cell I16, use a function to enter a formula to total all of the gross pay.
20. Save and submit your work according to teacher directions.
6411 – Computer Applications I
Summer 2008
Unit B – 4.01 – page 254
Guided Practice: More Formatting
Teacher Key
GUIDED PRACTICE: MORE FORMATTING KEY
Spreadsheet – GP More Key
6411 – Computer Applications I
Summer 2008
Unit B – 4.01 – page 255
Independent Practice: Use Basic Functions
Student Name:
Student Activity
Period:
Date:
INDEPENDENT PRACTICE: USE BASIC FUNCTIONS
In this exercise, you will work independently to enter data into a spreadsheet and perform
simple calculations. You will use the functions, operations, and formulas listed below and also
copy formulas.
 Addition
 Multiplication
 Average
 Maximum

Division


Subtraction

Sum
Minimum
Directions:
1.
Retrieve the spreadsheet from Guided Practice: Spreadsheet Formatting
2.
In Cell B8, enter a formula to add the quantities of each item
3.
In Cell A10, key and indent Discount in bold font
4.
In Cell F10, enter a formula that will calculate a 10% discount (multiply the Total by .10)
5.
Enter and indent Tax in Cell A11 in bold font
6.
In Cell F11, calculate the tax by entering a formula to multiply the Total by 6% (.06)
7.
In Cell A12, key and indent Total Cost in bold
8.
In Cell F12, enter a formula to add the Total amount and the Tax
9.
In Cell A13, key Total Due in bold
10.
In Cell F13, enter a formula to subtract the Discount from the Total Cost
11.
Add a single line border around cell range A13:F13
12.
In Cell A14, key and indent Highest in bold
13.
In Cell E14, enter a formula to calculate the highest priced item
14.
In Cell A15, key Lowest in bold
15.
In Cell E15, enter a formula to calculate the lowest priced item
16.
Format only cells F8 and F13 as currency and the rest of the cells in Column F for 2
decimal places
17.
Add the heading Percent of Total in Cell G3 and format appropriately to wrap text and
appear consistent with the other column headings
18.
Readjust the title in Row 1 to center across all columns
6411 – Computer Applications I
2008
Unit B – 4.01 – page 256
Independent Practice: Use Basic Functions
Student Name:
19.
Student Activity
Period:
Date:
Enter a formula in Cell G4 that will calculate the Percent of Total sales (Amount divided
by Total) and format the data as percent. You must use an absolute reference for Cell
F8
Write the formula used:
20.
Verify the accuracy of the formula entered by using a function to write a formula in Cell
G8 that will add the percents. If the result is not 100%, you have made a mistake
21.
Save and submit your work according to teacher directions.
6411 – Computer Applications I
2008
Unit B – 4.01 – page 257
Independent Practice: Use Basic Functions
Teacher Key
INDEPENDENT PRACTICE: USE BASIC FUNCTIONS KEY
Spreadsheet – IP Use Basic Functions Key
6411 – Computer Applications I
2008
Unit B – 4.01 – page 258
Guided Practice: Spreadsheet Operations
Student Name:
Student Activity
Period:
Date:
GUIDED PRACTICE: SPREADSHEET OPERATIONS
In this exercise, you will take notes and follow along with your teacher to complete the
following tasks:
•
•
•
•
•
Perform a simple sort
Perform a multiple sort
Freeze panes
Fill a series
Print a selection
1.
Retrieve the spreadsheet last edited in Guided Practice: More Formatting (5-GP-MoreStudent)
2.
Sort the data in descending order by Employee Name
Is descending A-Z or Z-A?
3.
Perform a primary sort of hourly rate in descending order and a secondary sort of
employee names in ascending order
A primary sort is:
A secondary sort is:
Procedure:
4.
Change the hourly rate for Leonard Houseman to $10.00 per hour
5.
Perform the same primary and secondary sort again as in Number 3
6.
What happened? Why?
6411 – Computer Applications I
2008
Unit B – 4.01 – page 259
Guided Practice: Spreadsheet Operations
Student Name:
Student Activity
Period:
Date:
7.
Freeze panes so that the column headings remain stationary when scrolling down to Row
100
8.
When might this operation be useful?
9.
Unfreeze panes.
10. Freeze panes so that Columns A and B remain stationary when scrolling to the far right.
11. Unfreeze panes.
12. Key January in Cell K4 and use the fill series to fill down to Cell K15 with the remaining
months of the year. This column will be used in a later activity.
13. Resort the data in alphabetical order by employee name
14. Print only the SSN and Hourly Rate information (including the column headings). Center
the selection on the page horizontally and print gridlines and row and column headings
15. List examples of when only a selection of data might be printed in business
16. Save and submit according to teacher instructions. This spreadsheet will be used again.
6411 – Computer Applications I
2008
Unit B – 4.01 – page 260
Guided Practice: Spreadsheet Operations
Teacher Key
GUIDED PRACTICE: SPREADSHEET OPERATIONS KEY
Spreadsheet – GP Sp Ops Key
6411 – Computer Applications I
2008
Unit B – 4.01 – page 261
Independent Practice: Spreadsheet Operations
Student Name:
Student Activity
Period:
Date:
INDEPENDENT PRACTICE: SPREADSHEET OPERATIONS
In this exercise, you will work independently to use print preview and print a selection
1. Open a new spreadsheet
2. Key the title in 16 point bold
3. Key and center the column headings using bold font
4. Format a single line border underneath the column headings
5. Format the values in Column B for 2 decimal places
6. Center the data in Column C
7. Use auto-fill to enter the months in Column D and center the data
8. Format the amounts in Column E as currency
9. Merge and center Monthly Budget across Columns A-E
10. Merge Cells A2 and B2and and right justify the data
11. Use the wrap text feature where appropriate (in column headings)
12. Key June in Cell C2
13. Key Total Expenses in bold font and initial caps in Cell A16
6411 – Computer Applications I
2008
Unit B – 4.01 – page 262
Independent Practice: Spreadsheet Operations
Student Name:
Student Activity
Period:
Date:
14. Enter a formula in Cell B16 to calculate total expenses
15. Delete Column D
16. Sort the data by Type of Expense in ascending order (primary) and then by item
(secondary)
17. Print the data in Columns A-C in horizontally centered format without checking gridlines
or row and column headings
18. Save and submit according to teacher directions
6411 – Computer Applications I
2008
Unit B – 4.01 – page 263
Independent Practice: Spreadsheet Operations
Teacher Key
INDEPENDENT PRACTICE: SPREADSHEET OPERATIONS KEY
Spreadsheet – IP Operations Key
6411 – Computer Applications I
2008
Unit B – 4.01 – page 264
Guided Practice: Linking and Embedding
Student Name:
Student Activity
Period:
Date:
GUIDED PRACTICE: LINKING AND EMBEDDING
Part I Instructions: Using word processing software, key the following business letter in block
style with block paragraphs and mixed punctuation. Use 1” side margins, mixed punctuation,
and the current date. Supply an appropriate salutation and complimentary close. Save the
letter when finished keying
The letter is to: Mrs. Alice Logan, 617 Soundside Road, Edenton, NC 27932
It is from Joan Knox, Customer Service, 919-589-5563
Letter body: Our records indicate that you have an outstanding debt in the amount
shown below. Your account is 90 days past due.
Please contact us immediately to make payment arrangements. Accounts over 120
days past due will be turned over to a collection agency and will adversely affect your
credit rating.
Part II Instructions: Open the 5 GP Link Student spreadsheet that was sent to you
electronically by your teacher
1. Select the 5 GP Link tab
2. Filter the data for the information about Alice Logan
Notes
Part III Instructions:
1.
Insert a triple space between paragraphs one and two of the letter.
2.
Insert and link the spreadsheet at the midpoint between paragraphs one and two in
the letter
Notes:
3.
Save and close the documents
6411 – Computer Applications I
2008
Unit B – 4.01 – page 265
Guided Practice: Linking and Embedding
Student Name:
Student Activity
Period:
Date:
4.
Reopen the spreadsheet and change the filter to Chuck Lacy
5.
Select the letter and update the spreadsheet
6.
What happens?
7.
What else will you need to do to the letter before you can mail it?
a.
b.
c.
6411 – Computer Applications I
2008
Unit B – 4.01 – page 266
Guided Practice: Linking and Embedding
Teacher Key
GUIDED PRACTICE: LINKING AND EMBEDDING
Answer to Question 7
Students will have to:
a. Change the address (write
the address on the board
once they determine the
answer)
b. Change the salutation
c. Sign the letter
6411 – Computer Applications I
2008
Unit B – 4.01 – page 267
Independent Practice: Linking and Embedding
Student Name:
Student Activity
Period:
Date:
INDEPENDENT PRACTICE: LINKING AND EMBEDDING
Directions: In this activity, you will work independently to edit documents and practice
linking and embedding
1.
Retrieve the letter keyed in Guided Practice: Linking and Embedding and select
No to the option to update the spreadsheet
2.
Edit the addressee to: Nathan Lewis, 238 Steinbeck Road, Raleigh, NC 28609 and
update the salutation
3.
Retrieve the spreadsheet created in Guided Practice: Linking and Embedding (5
GP Link)
4.
Filter the data for Nathan Lewis’s account
5.
Try to update the spreadsheet. Does it work? Why or why not?
6.
If it did not update, is the spreadsheet object linked or embedded?
7.
Which is the source document? Why?
8.
Which is the target document? Why?
6411 – Computer Applications I
2008
Unit B – 4.01 – page 268
Independent Practice: Linking and Embedding
Teacher Key
INDEPENDENT PRACTICE: LINKING AND EMBEDDING KEY
Spreadsheet – IP Link Key
Answers to Questions
5. The spreadsheet
should not update
because the link was
broken
6. The object is embedded
7. The source document is
the spreadsheet
because it contains the
original data
8. The target document is
the letter because that
is where the object is
placed
6411 – Computer Applications I
2008
Unit B – 4.01 – page 269
Overview of Advanced Functions
Student Activity
Student Name:
Period:
Date:
OVERVIEW OF ADVANCED FUNCTIONS
Directions: Record notes about each function in the cells below
Function
Use
Example
IF
DATE
NOW
DAYS360
LOOKUP
VLOOKUP
6411 – Computer Applications I
2008
Unit B – 4.01 – page 270
Overview of Advanced Functions
Student Activity
Student Name:
Function
Period:
Use
Date:
Example
COUNT
COUNTA
COUNTIF
LIST
Validated
Non-validated
6411 – Computer Applications I
2008
Unit B – 4.01 – page 271
Practice with IF Statements
Student Name:
Student Activity
Period:
Date:
PRACTICE WITH IF STATEMENTS
Part I Directions: Write an IF statement for each condition. The first has been completed for
you. For number 10, write your own condition and IF Statement.
Condition
1.
IF A2 is equal to “Feline”, write
“Cat” in B2, otherwise, write
“Amphibian”
2.
IF A5 is equal to “Carrot”, write
“Vegetable” in B5, otherwise,
write “Mineral”
3.
IF A8 is equal to “Explorer”,
write “SUV”, otherwise, write
“Sedan”
4.
IF A11 is equal to “Deli”, copy
the contents of A11, otherwise,
enter 0
5.
IF A14 is greater that 0, multiply
A14 by 8, otherwise, enter 0
6.
IF A17 is equal to 1, enter
“True”, otherwise, enter “False”
7.
IF A20 is equal to 0, enter “Off”,
otherwise, enter “On”
8.
IF A23 is greater than 0,
multiply A23 by 15, otherwise,
enter 0
9.
IF A26 is equal to “Adult”,
multiply B26 by 8.50, otherwise,
multiply B26 by 5
IF Statement
=IF(A2=”Feline”,”Cat”,”Amphibian”)
10.
6411 – Computer Applications I
2008
Unit B – 4.01 – page 272
Practice with IF Statements
Student Name:
Student Activity
Period:
Date:
PRACTICE WITH IF STATEMENTS
Part II Directions:
1.
Open a new spreadsheet and
key the data in the exact
locations as shown in the
spreadsheet example on the
right
2.
In Cell C2, enter the IF
statement you wrote for
Condition 1 in Part I of this
activity
3.
Copy the IF statement in Cell
C2 to Cell C3
4.
In Cell C5, enter the IF
statement you wrote for
Condition 2 in Part I of this
activity
5.
Copy the IF statement in Cell
C5 to Cell C6
6.
Continue entering the IF
statements you wrote in the
appropriate cell locations for all
of the remaining conditions in
Part I
7.
Think about the answers that
appear and rework any
statements that do not return
accurate results
8.
To view the spreadsheet in
formula view, hold down the
control key and press the tilde
(~)
6411 – Computer Applications I
2008
Unit B – 4.01 – page 273
Practice with IF Statements
Teacher Key
PRACTICE WITH IF STATEMENTS KEY
Spreadsheet – Practice w IF
6411 – Computer Applications I
2008
Unit B – 4.01 – page 274
Guided Practice: Use IF Statements
Student Name:
Student Activity
Period:
Date:
GUIDED PRACTICE: USE IF STATEMENTS
In this exercise, you will follow along with your teacher to perform simple calculations, use
the IF statement and fill a series.
•
Record the notes and steps necessary to complete each task in the spaces provided as
your teacher demonstrates.
1.
Open the spreadsheet GP-IF-Student that was sent to you electronically by your
teacher and save it to your files.
6411 – Computer Applications I
2008
Unit B – 4.01 – page 275
Guided Practice: Use IF Statements
Student Name:
Student Activity
Period:
Date:
2.
Use the Fill Series tool to input employee numbers in Column A
3.
Insert a new column in front of Hours Worked and label it Overtime Rate. Format the
heading in bold font and centered, with wrap text
4.
In Cell E4, enter a formula to calculate the Overtime Rate (Hourly Rate x 1.5)
5.
Copy the formula to the remaining cells in the column
6.
Insert a column before Regular Pay and label it Overtime Hours and format
appropriately
7.
Insert a column before Overtime Hours and label it Regular Hours and format
appropriately
8.
In Column F, Hours Worked, change all occurrences of 40 to 45
9.
In G4, (Regular Hours) enter an IF statement that will calculate the amount of regular
hours worked and copy the formula to the remaining cells in the column.
=IF(Hours Worked<=40,Hours Worked,40)
6411 – Computer Applications I
2008
Unit B – 4.01 – page 276
Guided Practice: Use IF Statements
Student Name:
10.
Student Activity
Period:
Date:
In H4, (Overtime Hours) enter an IF statement that will calculate the amount of overtime
hours worked and copy the formula to the remaining cells in the column.
=IF(Hours Worked>40,Hours Worked-40,0)
11.
In I4, calculate the Regular Pay (Hourly Rate * Regular Hours) for each employee and
format the data as currency.
12.
In J3, key the heading Overtime Pay in initial caps and bold font.
13.
In J4, enter a formula to calculate the overtime pay (Overtime Rate * Overtime Hours)
and copy the formula to the remaining cells in the column and format the data as
currency.
14.
In K3, enter the label Gross Pay and format it appropriately
15.
Calculate Gross Pay by adding the Regular Pay and Overtime Pay in Column K
16.
Check the spreadsheet to make sure all cells are formatted consistently. For example,
the data in Columns I and J should have gridlines.
17.
Sort the spreadsheet in descending order by Overtime Pay
18.
Who are the top three overtime pay earners?
6411 – Computer Applications I
2008
Unit B – 4.01 – page 277
Guided Practice: Use IF Statements
Student Name:
Student Activity
Period:
Date:
19.
Sort the spreadsheet in descending order by Regular Pay
20.
Who are the top three regular pay earners?
21.
In A31, enter the label Total and format it appropriately
22.
Using the AutoSum function, calculate the totals for regular pay, overtime pay, and
gross pay. Adjust column widths if necessary
23.
In A32, enter the label Averages
24.
Using the average function, calculate the averages for hourly rate, overtime rate,
hours worked, and gross pay. Format the cells with monetary figures as currency
25.
What is the average gross pay?
26.
What is the average number of hours worked? Format the cell for one decimal place.
27.
What is the average hourly rate?
6411 – Computer Applications I
2008
Unit B – 4.01 – page 278
Guided Practice: Use IF Statements
Student Name:
28.
Student Activity
Period:
Date:
What is the average overtime rate?
29.
What is the total amount for regular pay?
30.
What is the total amount for overtime pay?
31.
What is the total amount for gross pay?
32.
In Cell K3, enter the label FICA
33.
In Cell K4, enter a formula to calculate the amount of FICA tax. It is calculated by
multiplying the gross pay by 7.25% (.0725). Copy the formula to all remaining cells in
the column
34.
In L3, enter the label Net Pay
35.
In L4, enter a formula to calculate the Net Pay. It is calculated by subtracting the FICA
tax from gross pay. Copy the formula to all remaining cells in the column and adjust
column widths if necessary
36.
Sort the spreadsheet alphabetically by Employee
6411 – Computer Applications I
2008
Unit B – 4.01 – page 279
Guided Practice: Use IF Statements
Student Name:
37.
38.
Student Activity
Period:
Date:
Check the overall appearance of your spreadsheet for the following:

Is the title centered across the entire selection?

Are all column headings keyed in bold, centered, and is wrap text used where
needed?

Are Columns I-M set for currency?

Are Columns D-E set for two decimal points?

Are Columns F-H set for one decimal point?

Did you set gridlines over the entire spreadsheet except for the average and total
lines?
Save and submit according to teacher directions
6411 – Computer Applications I
2008
Unit B – 4.01 – page 280
Guided Practice: Use IF Statements
Teacher Key
GUIDED PRACTICE: USE IF STATEMENTS KEY
Spreadsheet – GP Use IF Key
Please refer to the 4.01 Spreadsheet Activities folder to view the formula page
6411 – Computer Applications I
2008
Unit B – 4.01 – page 281
Independent Practice: Use IF Statements
Student Name:
Student Activity
Period:
Date:
INDEPENDENT PRACTICE: USE IF STATEMENTS
In this activity you will work independently to create a spreadsheet, perform simple
calculations, fill a series, and use IF statements.
1.
Open the IP-IF Statements spreadsheet sent to you electronically by your teacher and
save the spreadsheet to your files.
2.
Enter a formula in Cell I4 to calculate the Value on Hand (Cost*Quantity on Hand) of the
beverages in stock. Copy the formula to the remaining cells in the column and format
the data as currency
3.
Use the AutoSum Feature to find the Total for Value On Hand of all the beverages in
stock
4.
Enter an IF statement in Cell G4 so that the word “Reorder” appears if the Cases on
Hand is less than or equal to the Reorder Point. If the Cases on Hand has not reached
the Reorder Point, the formula should return a value of “No”.
5.
Copy the formula to the remaining cells in the column and center the text
6.
Enter an IF statement in Cell H4 that will restore the Cases on Hand to 100 (100Cases on Hand) if the reorder point has been reached. If the reorder point has not
been reached, the formula should return a value of “n/a”.
6411 – Computer Applications I
2008
Unit B – 4.01 – page 282
Independent Practice: Use IF Statements
Student Name:
Student Activity
Period:
7.
Copy the formula to the remaining cells in the column.
8.
Sort the spreadsheet in ascending order by Vendor Name
9.
Name the spreadsheet tab Beverages
10.
Save and print according to teacher directions
6411 – Computer Applications I
2008
Date:
Unit B – 4.01 – page 283
Independent Practice: Use IF Statements
Teacher Key
INDEPENDENT PRACTICE: USE IF STATEMENTS KEY
Spreadsheet – IP Use If Statements Key
Refer to the 4.01 Spreadsheet Activities folder for the Formula View of this activity
6411 – Computer Applications I
2008
Unit B – 4.01 – page 284
Guided Practice: The Date Function
Student Name:
Student Activity
Period:
Date:
GUIDED PRACTICE: THE DATE FUNCTION
In this exercise, you will follow along with your teacher to use the date function
•
Record the notes and steps necessary to complete each task in the spaces provided as
your teacher demonstrates.
•
Upon completion of the activity, save and submit according to teacher directions
1.
Open the GP Date Student spreadsheet sent to you electronically by your teacher
and save it to your files.
2.
Use the NOW date function to insert the current date in Cell A1
3.
To calculate the 30 Day Payment Date, enter a formula in Cell F3 to add 30 to the
value in Cell D3. Copy the formula to the remaining cells in the column
Describe the results:
Why did the results appear in the date format?
4.
Verify the accuracy of your formula by spot checking a few of the values in the
column. Each entry should be 30 days later than the date of service
6411 – Computer Applications I
2008
Unit B – 4.01 – page 285
Guided Practice: The Date Function
Student Name:
Student Activity
Period:
Date:
5.
Determine the total outstanding balance in Column H by subtracting the Payment
Received from the Amount of Bill
6.
Write a formula in Column I to indicate the 90 days past due date (add 60 to the
value in Column F)
7.
Copy the formula to the remaining cells in the column
8.
Calculate the number of days that have elapsed since the last payment was
received (30 Day Payment Date) by using the Days360 function
9.
Determine which cell reference in the formula above must not change and format it
as an absolute reference before copying the formula to the remaining cells in the
column.
10.
Determine the average number of days for Column H
11.
Save and submit your work according to teacher directions
6411 – Computer Applications I
2008
Unit B – 4.01 – page 286
Guided Practice: The Date Function
Teacher Key
GUIDED PRACTICE: THE DATE FUNCTION KEY
Spreadsheet – GP Date Key
6411 – Computer Applications I
2008
Unit B – 4.01 – page 287
Independent Practice: The Date Function
Student Name:
Student Activity
Period:
Date:
INDEPENDENT PRACTICE: THE DATE FUNCTION
In this exercise, you will work independently to use the date function and absolute references.
1.
Open the IP Date Student spreadsheet that was sent to you electronically by your
teacher and save it to your files.
2.
Use the AutoSum feature to calculate the Total Sales for Years 1 and 2
3.
Use the NOW date function to enter the date in Row 3
4.
In E5, use the absolute reference of Cell D13 to calculate the Percent of Total Sales for
Year 2. You will write a formula that divides the Year 2 value for each product by the
constant value of Total Sales for Year 2
5.
Format the data in Column E as percent
6.
Sort the data in descending order by percent
7.
Add Date Ordered as the column heading in Column F
8.
Add Date Received as the column heading in Column G
9.
Add Time Elapsed as the column heading in Column H
10.
Format the column headings for F, G, and H so that they are consistent with the other
column headings.
6411 – Computer Applications I
2008
Unit B – 4.01 – page 288
Independent Practice: The Date Function
Student Name:
11.
Student Activity
Period:
Date:
Enter the following dates in Columns F and G
Date
Ordered
5/17/2007
6/18/2007
5/31/2007
6/12/2007
9/18/2007
8/14/2007
6/15/2007
Date
Received
5/18/2007
6/19/2007
8/17/2007
7/13/2007
10/19/2007
8/17/2007
9/30/2007
12.
Calculate the days that elapsed between the date ordered and the date received for
each item
13.
Add the heading Next Order Date in Cell I4 and calculate the next order date for each
item by adding 30 days to the date received
14.
Re-center the data in Rows 1-3
15.
Save and submit your work according to teacher directions
6411 – Computer Applications I
2008
Unit B – 4.01 – page 289
Independent Practice: The Date Function
Teacher Key
INDEPENDENT PRACTICE: THE DATE FUNCTION KEY
Spreadsheet – IP Date Key
To view the formulas, please refer to the 4.01 Spreadsheet Activities folder
6411 – Computer Applications I
2008
Unit B – 4.01 – page 290
Guided Practice: Understanding the LookUp Function
Student Name:
Student Activity
Period:
Date:
GUIDED PRACTICE: UNDERSTANDING THE LOOKUP FUNCTION
Directions: For this activity, you will follow along with your teacher to learn about and
compare the uses of the VLookUp and LookUp functions. You will need the GP Calories
spreadsheet.
1.
Open the GP Calories Student spreadsheet that has been sent to you electronically by
your teacher
2.
Select items for your daily food intake in the My Diet section of the spreadsheet

Beginning in Cell A23 (under My Diet), select an item from the drop down list that
is similar to a food you would typically eat in one day

If the foods you eat are not on the list, pick the next closest food. For example, if
you would never eat French fries, select potato chips or fruit.

Select at least 8 items so that your list continues to Cell A30.
3.
What is the cell address of the first food item under My Diet?
4.
What is the cell range of the Foods List?
(beginning at the top of the page)
5.
Which column is labeled Calories (look in the Foods List)
Record the column number (Column A = 1, Column B=2)
6.
Put it all together in a formula with the VLookUp function:
In Cell D23, key =VLOOKUP(cell address of your first food, cell range of foods
list, column number for calories)
For example: =VLOOKUP(A23,A1:L20,3)
7.
Before copying the formula to the remaining cells in Column B, make the cell range for
the foods list (A1:L20) absolute
8.
Check for accuracy. Verify that the food you selected in Cell A23 has the correct
amount of calories listed.
9.
Next, we will use the LookUp function. Beginning in Cell A33 (below Calories Burned)
select an activity that you participate in on a typical day.

Continue selecting activities, if desired, for Cells A34-A37
The LookUp function will find the value in the column adjacent to (next to) the value you
entered in Cell A 33. Since we are only looking up a value in a two column array
(arrangement of cells), we can use the LookUp function. The data for this array is located in
the cell range A46:B62 with the heading Calories Burned.
10.
What is the cell address of your first activity?
11.
What is the cell range for the Calories Burned data?
12.
Put it all together in a formula with the LookUp function:
In Cell D33, enter the formula =LookUp(cell address of your first activity, cell
range of Calories Burned data)
6411 – Computer Applications I
2008
Unit B – 4.01 – page 291
Guided Practice: Understanding the LookUp Function
Student Name:
Period:
Student Activity
Date:
What formula did you enter?
Summary:
In this activity, two functions were used.
1. Name and describe the first function:
2. Name and describe the second function:
3. What is the difference between the two functions?
4. What is an array?
Save and submit your work according to teacher directions.
6411 – Computer Applications I
2008
Unit B – 4.01 – page 292
Guided Practice: Understanding the LookUp Function
Teacher Key
GUIDED PRACTICE: UNDERSTANDING THE LOOKUP FUNCTION KEY
Spreadsheet – GP Calories Key
6411 – Computer Applications I
2008
Unit B – 4.01 – page 293
Independent Practice: Understanding the LookUp Function
Student Name:
Period:
Student Activity
Date:
INDEPENDENT PRACTICE: UNDERSTANDING THE LOOKUP FUNCTION
Directions: In this activity, you will work independently to use the LookUp Function
1. Calculate the nutritional value of the foods you consumed:
a. Retrieve the IP Calories Student Calories spreadsheet from the previous activity
b. You will write a formula using the VLookUp function that will locate the amounts of
cholesterol, sodium, and fat consumed in the foods you selected under My Diet.
c. In Cell E23, key a formula that will look up the calcium value of the food you selected
in Cell A23 from the Foods List
d. Remember to make the address of the array absolute before copying the formula to
the remaining cells in the column.
e. Follow the same procedures to look up the amounts of sodium and fat consumed (in
Columns F and G) for each of the foods selected under My Diet.
2. Compare your diet to the Recommended Daily Allowances
a. Find the totals for Calcium, Sodium, and Fat
b. Write a LookUp formula in Cell E32 to determine if the amount of calcium consumed
was within the recommended daily allowances guidelines. The spreadsheet address
for the calcium guidelines is I46:J48
c. What formula did you enter in Cell E32?
d. Write a LookUp formula in Cell F32 to determine if the amount of sodium consumed
was within the recommended daily allowances guidelines. The spreadsheet address
for the sodium guidelines is G46:H48.
e. What formula did you enter in Cell F32?
f.
Write a LookUp formula in Cell G32 to determine if the amount of fat consumed was
within the recommended daily allowances guidelines. The spreadsheet address for
the fat guidelines is E46:F50
g. What formula did you enter in Cell G32?
3. Compare VLookUp and LookUp.
4. Save and submit according to teacher directions.
6411 – Computer Applications I
2008
Unit B – 4.01 – page 294
Independent Practice: Understanding the LookUp Function
Teacher Key
INDEPENDENT PRACTICE: UNDERSTANDING THE LOOKUP FUNCTION KEY
Spreadsheet – IP Calories Key
6411 – Computer Applications I
2008
Unit B – 4.01 – page 295
Guided Practice: Create a List
Student Name:
Student Activity
Period:
Date:
GUIDED PRACTICE: CREATE A LIST
In this activity, you will follow along with your teacher to create a list.
•
Upon completion of the activity, save and submit according to teacher directions
1.
The purpose of the list function in spreadsheet operations is:
2.
Examples of how lists are used in spreadsheets:
3.
What is a validated list and why is it used?
4.
Open the GP List-Student spreadsheet that has been sent to you electronically by
your teacher
5.
Use the fill option to enter employee identification numbers beginning with 001 in
Column A (review)
6.
Calculate the days employed and format the data for zero decimal places. If the days
employed is calculated by subtracting the current date (in Cell H3) from the date of hire,
what formula will you use? (review)
7.
Before copying the formula to the remaining cells in the column, an absolute cell
reference must be applied to which cell?
8.
To calculate the months employed in Column E, write a formula that will divide the total
number of days employed by the number of days in a month (31or 30) (review)
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 296
Guided Practice: Create a List
Student Name:
9.
Student Activity
Period:
Date:
Create a list in Cell G5 using the data from Cells B33:B46
10. Select the departments for each employee according to the list below and adjust
column widths after all items have been entered
Department
Accessories
Appliances
Boys Wear
Children's Wear
Cosmetics
Furniture
Housewares
Infants
Jewelry
Men's Wear
Shoes
Technology
Women's Wear
11.
Employee
Feathers, Dino
Lowder, Mike
Dixon, Allen
Lewis, Steadman
Barefoot, Glen
McCloud, James
Brown, Mac
Ogden, Jane
Hatch, Bill
Sumney, Ted
Floyd, Laura
Lox, Ben
Martin, Lacy
Tate, Allen
Seymore, Jacob
Hayes, Claudia
James, Anne
Summers, Ross
Funderburk, Lois
Martini, Jack
Black, Adrian
Buchanan, Sandra
Chaps, Brenda
Hart, Doris
Headroom, Max
Houseman, Leonard
In Column H, use the LookUp function to calculate the commission rate based on the
number of months employed. The data for the lookup information is located in the
Commission/Bonus table (D32:F39).
 Format the data for 2 decimal places.
 Apply an absolute reference to the array
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 297
Guided Practice: Create a List
Student Name:
Student Activity
Period:
Date:
12.
In I4, key the column heading Bonus and format it so that it is consistent with the other
headings
13.
In Column I, calculate the Bonus amount by multiplying the Sales by the Commission
Rate and format the data as currency. Adjust column width if necessary.
14.
Next, we will analyze the information. To do so, select the cell range A4: I30 and
create a list of the data. (Note: In Office 2007, lists are called tables). You will be able
to select data from drop down lists.
15.
What was the total bonus for the Boy’s Wear Department?
16.
What is the average for months of employment for all employees?
17.
What is the highest commission rate for all employees?
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 298
Guided Practice: Create a List
Teacher Key
GUIDED PRACTICE: CREATE A LIST KEY
Spreadsheet – GP List Key
18. The purpose of the list function in spreadsheet operations is to assist in organizing
spreadsheet information. The Department data in Column B was used to create a
validated list. Once created, the list was applied to Column G and thus users were
required to select a department from the list and were not permitted to add a different
department. The validated list also prevents misspelled words! A list can also be used
to control the format of the information, such as date or time format. Lists are also very
handy filters. When the data is selected as in the example above, the column headings
turn into drop down menus to allow a user to select specific data for viewing. For
example, the manager of the appliances department may want to view only the data for
his/her department.
19. Examples of how lists are used in spreadsheets:
 To filter for specific categories of information
 To control how and what data is entered
 To ensure accuracy
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 299
Guided Practice: Create a List
Teacher Key
20. What is a validated list and why is it used?
A validated list is a control source for data entry. When created, a validated list
provides a data entry format that allows only the entries that match the content of the
list.
21. Open the GP List-Student spreadsheet that has been sent to you electronically by
your teacher
22. Use the fill option to enter employee identification numbers beginning with 001 in
Column A (review)
23. Calculate the days employed and format the data for zero decimal places. If the days
employed is calculated by subtracting the current date (in Cell H3) from the date of hire,
what formula will you use? (review)
=DAYS360(C5:$H$3)
24. Before copying the formula to the remaining cells in the column, an absolute cell
reference must be applied to which cell?
H3
25. To calculate the months employed in Column E, write a formula that will divide the total
number of days employed by the number of days in a month (31or 30) (review)
=D5/30
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 300
Independent Practice: Create a List
Student Activity
Student Name:
Period:
Date:
INDEPENDENT PRACTICE: CREATE A LIST
Directions: In this activity, you will work independently to format a spreadsheet and create a
list.
1.
Open the IP-List-Student spreadsheet that has been sent to you electronically by your
teacher.
2.
Insert a column after Column B and key Division as the column heading in Cell C3
3.
Beginning in Cell C35, key the following information:
Division
Accounts Payable
Administrative Professionals
Customer Support
Education
Human Resources
Maintenance
Marketing
Payroll
Shipping
4.
In Cell C4, use the list function to create a drop down list for the divisions and copy the
list to all remaining cells in Column C that contain employee data
5.
In Column C, select the division for each employee according to the list below:
Division
Employee
Human Resources
Adams, Lee
Customer Support
Barnes, Eddie
Marketing
Barnes, Lois
Maintenance
Cane, Rebecca
Maintenance
Cotton, Donna
Administrative Professionals
Crockett, Jim
Marketing
Feree, Eileen
Education
Holt, Bill
Administrative Professionals
Jones, Barbara
Customer Support
Jones, Barry
Human Resources
Kelly, Linda
Education
Knots, Eddie
Shipping
Louis, May
Education
Love, LeAnn
Payroll
Lowe, Brenda
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 301
Independent Practice: Create a List
Student Activity
Student Name:
Period:
Division
Date:
Employee
Accounts Payable
Lowe, Donald
Education
McIntosh, Angie
Marketing
McKay, Amy
Marketing
Melton, Debra
Shipping
Miller, Kim
Education
Osswold, Tom
Marketing
Pendergrast, Jane
Payroll
Scott, Patrice
Marketing
Stevens, Nancy
Administrative Professionals
Wayne, Ellen
Accounts Payable
White, Lonnie
6.
Create a list of all data in the range A3:M29 (in Word 2007, use insert table)
7.
Sort the list in alphabetical order by Employee
8.
Select the Marketing Division
9.
Display the Averages for Hourly Rate, Overtime Rate, Hours Worked, Overtime Hours,
Regular Pay, Gross Pay, and FICA
10.
Display the total Net Pay (for Marketing)
11.
Print the data for the Marketing Division
12.
Save and submit according to teacher directions
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 302
Guided Practice: Use the Count Function
Student Name:
Teacher Key
Period:
Date:
INDEPENDENT PRACTICE: CREATE A LIST KEY
For the actual spreadsheet, view the item in the 4.01 Spreadsheet Activities folder
Spreadsheet – IP List Key
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 303
Guided Practice: Use the Count Function
Student Name:
Student Activity
Period:
Date:
GUIDED PRACTICE: USE THE COUNT FUNCTION
Directions: In this activity, you will follow along with your teacher to use the count
function
1.
In Cell A2, key the column heading Student Name
2.
Beginning in Cell A3, key the names of 10 of your classmates with their last name
first
3.
In Cell B2, key the column heading Graduation Year
4.
Beginning in Cell B3, key the expected graduation year for each classmate
5.
In Cell C2, key the column heading Plans
6.
In Cell F2, key Work
7.
In Cell F3, key Community College
8.
In Cell F4, key 4-year college
9.
In cell C3, create a validated list using the data just entered in F2:F4
10.
Survey each classmate and record their after-graduation plans
11.
Use the Count function

The Count function will only return the number of cells in a selected range
that contain numbers

It will not count cells that contain text or are empty

Use the count function to count the total number of numeric entries in Column
B
12.
Use another version of the Count function. To further specify the number of
diplomas by classifying them into categories, enter the formula
=COUNTIF(C3:C12,”Work”) in Cell C14. The value returned by the formula should
correspond with the number of students who plan to work after graduation.
13.
Enter another CountIF formula in Cell C16 to determine the number of students who
plan to attend a 4-year college
14.
Select A2:C12 and create a list of the data
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 304
Guided Practice: Use the Count Function
Student Name:
Student Activity
Period:
Date:
15.
Select the information for one classmate.
16.
The difference between the COUNT function and the COUNTA function is:
17.
Save and submit according to teacher directions
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 305
Guided Practice: Use the Count Function
Teacher Key
GUIDED PRACTICE: USE THE COUNT FUNCTION KEY
Spreadsheet – GP Use Count Key
Make sure that students understand that the COUNT function counts cells that contain numeric
values and the COUNTA function counts cells that contain any data.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 306
Independent Practice: Use the Count Function
Student Name:
Student Activity
Period:
Date:
INDEPENDENT PRACTICE: USE THE COUNT FUNCTION
Directions: For this activity, you will work independently to use the count function. Upon
completion of the activity, save and submit your work according to teacher directions.
1.
Open the IP-Count-Student spreadsheet sent to you electronically by your teacher
2.
Beginning in Cell A23, select 10 foods that you typically eat in a day from the drop
down list in each cell
3.
Using the VLOOKUP function, write a formula (in I23) that will find the amount of
fruit contained in each item.
a. The first food item is located in Cell A23
b. The array is the cell range $A$1:$Q$21
c. The column number of Fruit is 13
Write the formula:
d. Copy the formula to the remaining cells in the column
4.
Use the VLOOKUP function to calculate the amount of Grains, Meat & Beans, Milk,
and Vegetables for each food item. Record the formula you wrote for each below:
a. Grains (Cell J23)
b. Meat & Beans (Cell K23)
c. Milk (Cell L23)
d. Vegetable (Cell M23)
5.
Calculate the totals for each in Row 33, I23:M23
6.
Write a formula to determine if the total amount of fruit is within the USDA
recommended dietary guidelines.
a. The total for fruit is located in Cell I33
b. The array is the cell range K54:L56
Write the formula:
7.
Write a formula to determine if the total amount of grains is within the USDA
Recommended Dietary Guidelines
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 307
Independent Practice: Use the Count Function
Student Name:
Student Activity
Period:
Date:
8.
Write a formula to determine if the total amount of meat and beans is within the
USDA Recommended Dietary Guidelines
9.
Write a formula to determine if the total amount of milk is within the USDA
Recommended Dietary Guidelines
10.
Write a formula to determine if the total amount of vegetables is within the USDA
Recommended Dietary Guidelines
11.
How did you do with meeting the dietary guidelines? If you’d like more information
or would like to tailor the spreadsheet to your specific gender, age, height, and
weight, visit the USDA My Pyramid website at
http://www.mypyramidtracker.gov/default.htm.
12.
Use the CountIf function to determine the number of food groups you were able to
consume.
a. In Cell I35, enter the formula =COUNTIF(I23:I32,”>0”).
b. Repeat the process and enter the formulas in Cells J35-M35
13.
Are your formulas correct? How do you know?
14.
In Cell A65, use the Count function in a formula to calculate the total number of
Activities in the Calories Burned portion of the spreadsheet
a. Record the formula you entered in Cell A65 here:
b. What was the result of your formula?
c. Why?
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 308
Independent Practice: Use the Count Function
Student Name:
15.
Student Activity
Period:
Date:
In Cell B65, use the CountA function in a formula to count the total number of
activities in the Calories Burned portion of the spreadsheet
a. Record the formula you entered in Cell B65 here:
b. What was the result of your formula?
c. Why?
16.
Save and submit your work according to teacher directions
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 309
Objective 4.01 Summary
Student Activity
Student Name:
Period:
Date:
OBJECTIVE 4.01 SUMMARY
Part I Directions: Provide an example formula in Column 2 and written explanation for each
formula in Column 3. In the last column, provide an example of how the formula or item is used
in a business setting. The first one has been done for you.
Column1
Column 2
Column 3
Column 4
Item
Example Formula
Explanation of Formula
Business Use
Addition
=C3+B3
Add the value of Cell C3
to the value of Cell B3
Add sales tax and
shipping to the subtotal
on an invoice
Subtraction
Multiplication
Division
Average
Sum
Minimum
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 310
Objective 4.01 Summary
Student Name:
Student Activity
Period:
Date:
Column1
Column 2
Column 3
Column 4
Item
Example Formula
Explanation of Formula
Business Use
Maximum
IF
Date
Lookup table
Absolute
reference
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 311
Objective 4.01 Summary
Student Name:
Student Activity
Period:
Date:
Part II Directions: Describe the following items in your own words and give an example of a
business application for each
1.
Series
2.
List
3.
Indent
4.
Linking and embedding
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 312
Objective 4.01 Summary
Teacher Key
OBJECTIVE 4.01 SUMMARY KEY
Part I Directions: Provide an example formula in Column 2 and written explanation for each
formula in Column 3. In the last column, provide an example of how the formula or item is used
in a business setting. The first one has been done for you.
Item
Example Formula
Explanation of
Formula
Business Use
Addition
=C3+B3
Add the value of C3 to
the value of B3
Add sales tax and
shipping to the subtotal
on an invoice
Subtraction
=C3-B3
Subtract the value of
B3 from the value of
C3
Subtract FICA tax from
gross pay
Multiplication
=C3*B3
Multiply the value of C3
times the value of B3
Calculate a 10%
discount by multiplying
the total by .10
Division
=C3/B3
Divide the value of C3
by the value of B3
Divide the quantity by
the total cost to achieve
the unit cost
Average
=AVERAGE(B3:B21)
Calculate the average
of the values in the cell
range B3 to B21
Calculate the average
hours worked for a
group of employees
Sum
=SUM(B3:B21)
Calculate the total of
the values in the cell
range B3 to B21
Calculate the total cost
of all items on a
purchase order or
invoice
Minimum
=MIN(B3:B21)
Locate the lowest value Find the lowest number
in the cell range B3 to
in a list of student test
B21
grades
Maximum
=MAX(B3:B21)
Locate the highest
value in the cell range
B3 to B21
Find the highest number
in a list of student test
grades
IF
=IF(A3>40,B3*1.5,0)
If the value of A3 is
less than 40, multiply
the value of B3 by 1.5;
otherwise, enter a zero
If an employee’s hours
worked is greater than
40, multiply his hourly
rate by 1.5
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 313
Objective 4.01 Summary
Item
Teacher Key
Example Formula
Explanation of
Formula
Business Use
Date
=NOW
Insert today’s date
Maintain the current
date on a spreadsheet
every time it is opened
Lookup table
=VLOOKUP(F6,A1:E16,
5)
Compare the value in
F6 to Column 1 of the
cell range A1 to E16
and record the value of
the cell in Column 5
that is horizontally
aligned with it
Locate the cost of
maintenance for the
year 2007
Absolute
reference
=$A$4
Do not change the cell
address in any
calculation
Find the percent of sales
to a constant number,
such as total sales
1.
Series – Used to quickly and automatically fill cells with values that are sequential.
Examples include months, checkbook numbers, and employee numbers
2.
List – Used to insure accuracy and make a spreadsheet more user-friendly by preformatting the cell values. Examples include lists of employees and comparison data,
such as years or expenses
3.
Indent – Used to adjust the alignment of cell contents slightly to the right for improved
readability. Often used in business income statements
4.
Linking and embedding – Used to associate a spreadsheet with another document. A
linked spreadsheet will be updated in the target document whenever it is edited in the
original document. An embedded spreadsheet is more like a copy of a spreadsheet that
has been pasted into a target document. Uses of linked or embedded spreadsheets
include a letter from a collection agency to notify a client of an outstanding balance or a
letter from a brokerage firm to notify a client of current market trends affecting his/her
portfolio.
6411 – Computer Applications I
Summer 2008, Version 2
Unit B – 4.01 – page 314