Microsoft Teams Overview
Quick Reference Guide
Accessing Microsoft Teams
There are two options to access Microsoft Teams.
1. On-line with an internet browser – Access is through Office 365. Preferred browsers are Firefox,
Chrome or Edge. Currently NOT compatible with Safari.
2. Through a Desktop App – Typically found on tool bar at bottom of screen.
Benefits to using on-line vs. desktop access
On-line:
• Easy access on any shared device and syncing occurs more immediate
• Some browsers offer limited or no access
Desktop:
• Quick access
• Online meetings work better
Steps to Access On-line
Open Office 365 in one of the preferred browsers. Go to either the Office 365 landing page OR App Launcher (Waffle)
Office 365 landing page:
App Launcher (Waffle):
Access via Desktop Tool Bar
An icon should automatically appear on tool bar. If icon does not appear it may need to be ‘pinned’ to the tool bar. For help pinning
apps contact the tech trainer for your building or the HelpDesk at 531-299-0300 or email helpdeskrequests@ops.org.
PC Users
MAC Users
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Navigating Microsoft Teams
#1 App Bar: Control center for work in Teams
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#3 We Space: You & your team
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#2 Me Space: Keeps track of your Teams, apps & files
members collaborative space
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3a
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3b
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1b
1c
1d
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1e
1f
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2c
Navigating Microsoft Teams: App Bar – allows you to navigate between apps within Teams
1a Activity Bell: shows notifications
1b Private Chats: allows you to chat 1:1 with members of your teams
1c Teams: lets you navigate between teams and channels
1d Meetings: shows your calendar events from O365 Calendar
1e Files: access to both Team files and your own OneDrive
1f Assignments: displays all Class Team assignments
Navigating Microsoft Teams: Me Space – will display Teams info specific to you
2a Team Title: listing of each Team that you are a member or owner
2b Channels: each Team comes with a General Team and any additional Channels to focus content
2c Join/Create Button: click on to create a new Team or to join a Team using a code
Navigating Microsoft Teams: We Space – canvas space to work on apps collaboratively in Teams
3a Command Box: Used to search for anything in the Team
3b Tabs: navigation of the team canvas for conversations (posts), files, notebooks and personalized tabs
3c Plus Sign: how add personalized tabs to link other apps within the Team
3d Conversation (Posts) Box: an already started conversation, to reply to the specific conversation click ‘reply’ directly under box
3e New Conversation: create a new conversation thread, add content then click on ‘paper airplane’ icon to submit
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Participating in a Conversation (Post)
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4g
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4j
4a Format: allows additional fonts, colors, and longer text
4b Attach: attach documents from your computer, Onedrive, or from Teams folder
4c Emoji: personalize your message with images
4d Giphy: personalize your message with animated images
4e Sticker: personalize your message with customizable stickers
4f Meet Now: creates an instant online call with audio, video, and chat capabilities for all Team members
4g Stream: Insert video from Microsoft Stream
4h Praise: Send a team member kudos
4i More: Additional apps and options for posts
4j Send: Send your message
Microsoft Teams Resources
Click for Microsoft Teams Quick Start Resources
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