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[Insert Company Logo]
NEW HIRE
CHECKLIST
Employee Information
Name:
Start date:
Position:
Manager:
PRE
ARRIVAL CHECKLIST
Equipment
Prepare New Hire’s work station and
order applicable equipment

BlackBerry/cell phone

Building access cards

Business cards

Email user account

ID badges

Keys

Laptop

Mailbox

Office/desk/work station

Office supplies

Parking pass

Software

Stationary and supplies

Telephone extension

Voicemai
l set
up
Human Resources
Ensure the following have been
completed/received prior to New Hire’s
start date

Employee handbook issued to New Hire
and acknowledgment letter signed

Signed employment contract

Void cheque for direct depo
sit

“Welcome” email prepared
FIRST DAY CHECKLIST
First Day
Assign “buddy” employee(s) to answer general questions
Manager to welcome New Hire
Employee Services and Activities
Review soci
al activities calendar (if applicable)
Introductions
Give introductions to department staff and key personnel during tour
Company introduction to include:

Culture

Company history

Diversity Statement

Organizatio
nal chart

Products and services

Values

Vision/mission
[Insert Company Logo]
General review of:

Building access cards

Business cards

Conference rooms

Expense reports

Keys

Mail (incoming and outgoing)

Office/desk/work station

Office supplies

Picture ID badge
s

Purchase requests

Shipping

Telephones

Other:
Tour of facility to include:

Cafeteria

Coffee/vending machines

Emergency exits and supplies

Employee bulletin board

Employee parking

Fax machine

How to “lock up”

Kitchen

Mailroom

Photocopi
er

Printer(s)

Office supplies

Smoking area

Washroom(s)

Other:
New Hire Paperwork
New Hire Paperwork to include:
Personnel Information

Contact information

Copy of employment authorization
(If applicable)

Emergency c
ontact
i
nformat
ion
Human Resources Information

Benefit enrollment forms

CRA forms (TD1
–
federal & provincial)

Date of birth

Payroll forms

RRSP enrollment forms

SIN
Policies
Review key policies

Business Conduct

Confidentiality

Dress code

Email an
d Internet use

Health and Safety

Leaves

Paid holidays

Payroll

Performance reviews

Personal/sick days

Progressive discipline

Overtime

Hours of W
ork

Security

Vacation days

Respect
in the Workplace

Visitors
Position Information
In
troduce New Hire to applicable resources/reference material
Introduction to team
Review department policies and procedures
Review initial job assignments and training plans
Review job descriptions and performance expectations and standards
Review schedule and hours of work