Labor-Intensive Public
Works Response to
COVID-19
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Environmental and Social
Management Plan (ESMP)
For
CANAL CLEANING
Contract No: EZ-KAR-WProject ID:
Date: Saturday, October 3rd, 2020
Prepared by: KMDP-Environmental and Social Safeguard Team.
I
Table of Contents
Executive Summary ...................................................................................................................................... 1
Project Background and Description ............................................................................................................ 2
Labor-Intensive Public Works Response to COVID-19 ........................................................................... 2
Subproject Description.............................................................................................................................. 3
Environmental and Social Management Plan ............................................................................................... 4
Positive Impacts ........................................................................................................................................ 4
Employment generation ............................................................................................................................ 4
Improvement in local and national economy ............................................................................................ 4
Negative Impacts ...................................................................................................................................... 4
Implementation Phase Impacts ..................................................................................................................... 4
Air quality: ................................................................................................................................................ 4
Vibration and noise nuisance: ................................................................................................................... 4
Soil erosion: .............................................................................................................................................. 4
Generation and disposal of solid and liquid waste:................................................................................... 5
Occupational accidents/ risk to health and safety of workers: .................................................................. 5
Risk of traffic accidents and public safety: ............................................................................................... 5
Disturbance of road traffic and deterioration of road networks: ............................................................... 5
Risk of spread of diseases: ........................................................................................................................ 5
Monitoring and Reporting........................................................................................................................... 13
Environmental and Social Monitoring Plan ............................................................................................ 13
Reporting ................................................................................................................................................ 13
GRM and Public Complaints .................................................................................................................. 14
WB’s Grievance Redress Service ........................................................................................................... 14
Annex I: IFC/ World Bank Environmental, Health, and Safety General Guidelines: ................................ 16
Annex II: Environmental and Social Guidelines for Contractors: ............................................................. 17
Annex III: Employees’ Code of Conduct ................................................................................................... 18
Annex IV: COVID-19 Considerations in Construction/Civil Work Projects: ............................................ 20
I
Executive Summary
The purpose of this Environmental and Social Management Plan (ESMP) is to identify, assess, avoid,
minimize and mitigate negative environmental and social impact of Canal Cleaning project under Kabul
Municipal Development Program (KMDP). The ESMP provides guidelines to protect the environment
ensure the project activities comply with of the project, foster local community that will be impacted by the
project. This ESMP is prepared following the requirements of the Afghanistan National Environmental
Protection Agency laws and regulations especially the EIA policy, guideline, and ESIA regulation and
World Bank environmental and social safeguards operation policies.
This Environment and Social Management Plan (ESMP) is a site-specific to document that contains the
project sites and captures all environmental and social aspects of the project impacts, which have been
identified, with appropriate mitigation measures, including but limited responsibility for supervision and
monitoring. Also, it presents detailed safeguards protection measures to mitigate and minimize adverse
safeguards impacts. The site-specific ESMP is in line with the approved Environmental and Social
Management Framework (ESMF) and Resettlement Policy Framework (RPF) of the EZ-KAR and KMDP
projects.
1
Project Background and Description
Labor-Intensive Public Works Response to COVID-19
A health crisis with COVID-19 is turning into an economic and employment crisis. Many low- and middleincome countries, where most jobs and firms are in the informal sector, are experiencing livelihood shocks.
EZ-KAR restructured in response to increasing requests from such countries for using labor-intensive
public works in EZ-KAR operations to relieve the poor and vulnerable of the impacts of job and income
losses.
Considering the current business and job opportunity crises within the market which has resulted in severe
impact on the livelihood of workers and poor families as result of COVID 19, Kabul Municipality in
coordination with the World Bank has re-structured the EZ-KAR Component 4 and has added labor
intensive sub-component for emergency recovery. This sub component aims to produce jobs for the poor
families and workers whose livelihoods are hinged on the daily wages.
Subcomponent 4.5 (Emergency Economic Relief in Kabul): This component aims to support local
households and micro and small businesses in Kabul through public works that both create jobs immediately
and improve neighborhood and access to markets. Public works to be funded under this component may
include: i) Construction of walkways utilizing local labor and local materials; ii) Cleaning of canals and
drainages utilizing local labor; iii) Construction of neighborhood drainages using local labor; iv) Repair
work of public buildings; v) Construction of drainages in markets and areas with street vendors; vi)
Concrete or stone paving of areas currently used as open market spaces to enhance hygiene and reduce
pollution; vii) Construction of public toilets and renting portable toilets, particularly in market areas; and
viii) Construction of bus/taxi stations to streamline traffic flow in congested business areas. Depending on
district population density and other relevant demographics, an average of six projects will be implemented
in each district (22 districts) of Kabul city with an estimated average of $60,000 per project. The projects
will be labor intensive, with approximately 60% labor cost and 40% procurement and project
implementation support. The anticipated budget for Component 4.5 is US$8 million, to be reallocated from
Components 4.1 and 4.2. Subprojects will be implemented through District Offices under Kabul
Municipality with strict adherence to the COVID-19 guidelines of Ministry of Public Health and health
professionals. Further details will be elaborated in the updated Project Operations Manual.
Safeguards Considerations: Adjusting to COVID-19 continues to require adhering to the concepts of
‘duty of care’ and ‘do no harm’. In fact, public works programs can be used as an opportunity for
strengthening occupational safety and health (OSH) practices and improving working conditions. Further,
proper protocols and measures should be in place to comply with social distancing/public health
requirements of COVID-19. In the Philippines, beneficiaries receive an orientation on safety and health,
get appropriate pay for the tasks carried out, and will also be enrolled in micro-insurance. In one public
works program in Kabul, participants now wear masks and do work that does not require proximity or large
groups such as public disinfection.
2
Subproject Description
In the KM-District XXX the canals were constructed ago and are now filled with loss material, plastic, soil,
and other material. Numerous regulating structures including cross and tail regulators, outlet gates,
distributaries, and minors are in good condition and due to the materials the cross drainage structures,
including aqueducts are filled, resulting in the exiting of material and waste. The Kabul residents are facing
a lot of challenges and problems, especially during the rainy seasons.
To improve the existing canal network, optimizing the conjunctive and sustainable transfer of the surface
water across in the KM-District XXX, Kabul city area and throughout the year, and to reduce surface water
and environmental pollution especially dust and must generations, the KM has proposed canal cleaning
projects under the EZ-KAR component 4.5.
The prime objective of the proposed project is to create jobs opportunity, canal cleaning, and activate the
existing canal networks in the KM-District XXX for a clean environment, sustainable development, and
management of surface waters in the mentioned district. The project will also promote the transfer of surface
water from Kabul city. The proposed project will cover the below-listed canals in different locations of the
KM-District XXX and will be implemented over a short period of time by the contractor. The expected
results of the project are to improve the water transferring network in order to benefit the environment in
the Kabul city and to reduce the outburst of surface water during the rainy seasons in the listed area and its
surrounding.
Table 1-1: List of Canal in the KM-District-3
No
Name
Location
Quantity
Unit
1
2
3
4
Mirwais Maidan, Kabul University to Kabul River
Kabul, University, Engineering Faculty To Karta-4
Kart Sakhi to Mirwais Maidan
Dehmazang to Mirwais Maidan
TOTAL
District-3
District-3
District-3
District-3
451
485
506
271
1713
M3
M3
M3
M3
M3
3
Environmental and Social Management Plan
The positive and adverse impacts associated with the project are already evaluated in the standalone
environmental and social study which accompanies this ESMP. A summary of the impacts is provided as
follows:
Positive Impacts
The potential positive impacts of the proposed canal cleaning projects include:
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Improved surface water management.
Employment generation during cleaning, farm operations and maintenance phases;
Enhanced livelihoods of local community;
Improvement in the local and national environmental condition.
Employment generation
The proposed project will result in the engagement of skilled and unskilled labor for the implementation
periods. The project will therefore have a major positive impact on the socioeconomic conditions of the
local communities in and around the project area Kabul city through the creation of permanent and
temporary direct as well as indirect jobs.
Improvement in local and national economy
The jobs that will be created by the proposed projects, together with improved road access and increase
income and improvement in livelihood among beneficiary will substantially contribute to improving the
local and national economy.
Negative Impacts
The potential negative environmental and social impacts associated with the implementation phase
activities are discussed with respect to impacts related to cleaning of the proposed project. The
implementation phase impacts include:
Implementation Phase Impacts
The canal cleaning projects may have the below sort term impacts and the contractor should implement the
proposed mitigation measures to avoid, mitigate and minimize the project impacts.
Air quality:
Deterioration Loose soils exposed during canal cleaning and movement of vehicles/trucks (including
haulage trucks) to and from the project site on untarred surfaces may result in increased airborne
particulates, thus affecting the air quality. No permanent air emission sources will be created by the project
implementation. The impact is temporary, intermittent, and moderate, lasting during the implementation
phase.
Vibration and noise nuisance:
The likely sources of noise during the implementation phase will be through the movement and operation
of machines, trucks and equipment. The movement of haulage trucks from project sites through the disposal
site (Gazak) may increase noise levels intermittently in those communities.
Soil erosion:
Most cleaning activities will inevitably cause an appreciable exposure of the topsoil and disturbances
through surface coverage clearance, earthworks, vehicle/worker movements, etc. The exposed and loose
4
soils become very vulnerable to erosion especially when the area is noted for torrential rains and strong
winds. In addition, the project trucks and machinery operations with consequential breakdowns on the fields
may lead to an increased risk of soil contamination from fuel and oils.
Generation and disposal of solid and liquid waste:
Dumping material and excavated soils/loss material will form the bulk of waste generated. Other waste
includes plastic scrap, worn tires, and spent lubricating oil, empty lubricant containers, rubber seals, etc.
which must be disposed of properly to avoid adverse impact on the environment. The impact is of the local
extent and temporal, lasting during the planning and implementation phase and major. it's mentionable that
the contractor must transfer all the material to the Gazak landfill that determined by KM.
Occupational accidents/ risk to health and safety of workers:
Workers will be exposed to noise, vibrations, and dust. Additionally, there is a high risk of accidents and
injuries from the use of equipment and machinery and from working along roads. Workers are also at risk
of falling into the canals, drainage lagoons, and creeks. The risk of these hazards may affect workers’ health
and work productivity. This impact is temporary, lasting during the implementation phase, and moderate.
Risk of traffic accidents and public safety:
Project communities may be at risk from accidents and from the movement of trucks/vehicles and other
machinery, as well as unsecured excavations (i.e. canals, and drains). This is particularly critical for children
and passengers in the KM-District-XXX and other communities along the haulage routes. The
transportation of dumping/loss materials and the movement of heavy equipment to the project site, as well
as the transport of waste from the site to the Gazak landfill, may pose accident/safety risks to
inhabitants/communities along the Gazak landfill Junction. Improperly covered trenches may result in
stagnant water and breed mosquitoes which may result in an outbreak of diseases such as malaria, etc. This
impact is temporary, lasting during the implementation phase and major
Disturbance of road traffic and deterioration of road networks:
The transportation of loss materials/waste generated and the movement of heavy equipment to the project
site and landfill may pose risk to inhabitants along with the affected. The increased traffic may alter the
quality of the roads along haulage routes, though significant is not expected to hinder or alter exiting road
traffic situations on the affected roads.
Risk of spread of diseases:
Identified public health impacts include the spread of COVID-19 and others. Open defecation may also be
promoted if adequate toilet facilities are not provided during implementation for workers and food vendors
who may patronize the site. Poorly managed cleaning sites and indiscriminate disposal of waste will create
unsightly conditions. Improperly covered trenches may result in stagnant water and breed mosquitoes.
Faucal matter from open defecation by cleaning workers and transported soil sediments by air and water
may end up in nearby water bodies in the Kabul city and affect the water quality. The water bodies are used
by communities for domestic and fishing purposes.
5
Environmental and Social Management Plan (ESMP)
Consequences
of project
activities
Potential
Impacts
Mitigation Measures
Institutional Responsibility
Implementation
Monitoring
Supervision
Implementation Phase
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Generation
and disposal
of solid waste
Land, water
bodies
Undertake an efficient estimation of quantities by experts to minimize wastes.
Collection of wastes/loss material and regular disposal at Gazak Landfill.
Regular on-site incineration or shredding of some wastes such as waste paper
The contractor(s) will provide bins on site for collection and disposal of plastic
waste and polythene materials such as lubricant containers, drinking water
sachets and carrier bags which will be regularly emptied at approved dump site.
Workers will be sensitized to adhere to waste management measures.
KMDP Team -District Engineer
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KMDP-District Engineer
Soil, water
bodies, air
Contractor
Soil erosion
and
soil pollution
Contractor
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The contractor will immediately collect any excess excavated soils to minimize the
potential for erosion into water bodies.
The contractor will wash the canal side to prevent the loss of material in the streets
and roads.
The contractor must transfer the loss material to the Gazak landfill.
The contractor will ensure appropriate spill control measures are provided at the
vehicle maintenance area and fuel storage areas to reduce the potential impact from
spills.eg. sand buckets, cemented platforms, etc. These will include the provision
of bunds to contain spills, installation, and servicing of fuel dispensers. Workers
will be trained on how to contain and manage spills.
Undertake cleaning activities during dry spells to minimize soil erosion.
All machinery should be keenly observed not to leak oils on the ground. This
can be ensured through regular maintenance.
Maintenance should be carried out in well-protected areas where oil and grease
will be restrained from reaching the ground. Such areas should be covered to
prevent storm from carrying away oils into soils and water systems. Wastewater
and wash water from these areas should be properly disposed.
6
Environmental and Social Management Plan (ESMP)
Consequences
of project
activities
Potential
Impacts
Mitigation Measures
Institutional Responsibility
Implementation
Monitoring
Supervision
Implementation Phase
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Disturbance of
road traffic and
deterioration of
road networks
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Community
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Warning signs must be provided at the junction on entering the project area to
indicate the approach of trucks;
Trucks transporting quarry products and other friable materials to the site will
be covered.
Billboards should be suitably erected at the start of the project. The signs should
indicate and inform the public when works start and when it will be completed.
The traffic along the connecting road should be controlled especially during
construction phase and mostly when large trucks are turning in to the site
say when doing delivery of materials.
Installation of traffic warning signs, and enforcing traffic regulations during
transportation of materials, equipment & machinery
KMDP Team -District Engineer
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KMDP Team -District Engineer
Noise and
Vibration
Construction
machinery
and work
noise and
vibration
Contractor
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Trucks and vehicles to be used to be in good condition.
Engines of trucks and other vehicles to be switched off when idle.
Construction workers and particularly those operating machines to be provided with
ear mufflers.
Install a notice at the entry to the compound notifying construction activity and
timings.
All powered equipment and machinery shall be fitted with noise abating gear
such as mufflers in full compliance with the national and municipal regulations.
As a rule, the operation of heavy equipment shall be conducted in daylight hours.
Construction equipment, which generates excessive noise shall be isolated
Well maintained haulage trucks shall be used with speed controls
Taking reasonable measures to minimize noise/vibration near noise sensitive
areas such as schools and places of worship.
Responsibility of rectifying damages from construction related vibration to
be borne by the contractor.
Contractor
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7
Environmental and Social Management Plan (ESMP)
Consequences
of project
activities
Potential
Impacts
Mitigation Measures
Institutional Responsibility
Implementation
Monitoring
Supervision
Implementation Phase
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Risk of the spread
of diseases
Land, water
bodies,
workers,
public
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The contractor will provide temporary toilet facilities at the project site for use
by the project workers.
The contractor must provide latrines and potable drinking water for the project
workers.
The contractor will provide adequate waste bins at the project site to minimize
indiscriminate disposal of plastic and polythene material, cans, and food waste
by workers. These bins will be frequently emptied at approved dumpsites to
prevent littering with cans and bottles which could collect water and breed
mosquitoes;
KMDP Team -District Engineer
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KMDP-District Engineer
Risk of traffic
accidents and
Public Safety
Contractor
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Communities
along
haulage
routes
Contractor
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The contractor will guard all excavations and trenches including canals and
drains with caution tapes and safety nets;
The contractor will use warning signs at vantage points to indicate ongoing
cleaning works.
The contractor will enforce proper staff (flagman) at the project site during the
implementation of the project to limit the entry of unauthorized persons to the
project site.
The contractor will ensure that all haulage trucks comply with the approved
speed limit of 50km/hr. within the communities along the haulage road.
Movement of equipment and machinery within the rights-of-way and over
routes provided for access to the work shall be performed in a manner to
prevent damage to property.
The contractor will erect signposts at vantage points to guide community
members through safe alternative access ways during construction works.
8
Environmental and Social Management Plan (ESMP)
Consequences
of project
activities
Potential
Impacts
Mitigation Measures
Institutional Responsibility
Implementation
Monitoring
Supervision
Implementation Phase
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KMDP-District Engineer
Surface and
underground
Water
Contractor
Water quality
deterioration
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Install water pipes which turn off automatically when water is not in use
Provide on-site water storage tanks to harness rainwater and therefore reduce
demand on the piped water sources especially after the completion of the
development.
Work ethics: Provide notices and information signs to sensitize on means and
needs to conserve water resources i.e. “keep/ leave the tap closed.” This will
awaken the civic consciousness of the workers and occupants with regard to
water usage and management.
Proper construction management including, training of operators and other
workers to avoid pollution of water bodies by the operation of construction
machinery and equipment.
Storage of lubricants, fuels and other hydrocarbons in self-contained enclosures.
Proper disposal of solid waste from construction activities and labor camps to
the Gazak Landfill.
Cover the construction material and spoil stockpiles with a suitable material to
reduce material loss and sedimentation.
Temporary construction facilities including structures and material stockpiles
shall be located at least 20 m away from water bodies.
Avoid disposal of wash water, solid waste as discarded packing etc., waste from
concrete agitator cleaning operations and excavated material on water bodies
and wetlands adjacent to or in the vicinity of the sites.
Stripped materials such as from road pavement shall not be stored where natural
drainage will be disrupted or near to the Kabul river.
Vehicles and equipment shall be maintained in good operable condition,
ensuring no leakage of oil or fuel.
Regular checks shall be carried out on all equipment, plant and machinery.
Providing sanitation arrangements at work sites and temporary accommodation
facilities.
9
Environmental and Social Management Plan (ESMP)
Consequences
of project
activities
Potential
Impacts
Mitigation Measures
Institutional Responsibility
Implementation
Monitoring
Supervision
Implementation Phase
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KMDP-District Engineer
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Contractor
Occupational
Health and
Safety (OHS)
Dust, air and
noise
pollution,
health
concern are
sanitation
and health
and safety
issues
Integrate safety considerations in the design of the buildings such as contractor
to take an insurance cover against occupational accidents on workers during the
construction period
Provide first aid kits at the site fully equipped always and managed by qualified
persons.
Provide mandatory personal protective equipment like headgear (shields), boots,
overalls, helmets, goggles, earmuffs, masks and gloves to all workers.
Provide clean water and food to the workers.
Install handrails and balustrades to engineer’s details to minimize accidental
falls.
Safety awareness may be gained through regular safety meetings, safety training
or personal interest in safety and health.
The contractor should have workmen’s compensation cover. It should comply
with work men’s compensation Act as well as other ordinances regulations and
union agreements.
Workers should always be sensitized on social issues such as drugs, alcohol,
diseases etc.
Avoid unnecessary idling of all machinery related to the project
Sanitary facilities should be provided and maintain standard cleanliness of the
facilities.
Contractor must hire qualified safety manager and provide all safety equipment
to the staff based on the IFC/ World Bank Environmental, Health, and Safety
General Guidelines which is annexed within this document.
Contractor must provide the personal protective equipment’s based on the
WBG, ministry of public health and other international guidelines for all skilled
and unskilled staffs during the project implementation.
In case of injuries or death the contractor is responsible to compensate to the
affected person or his/her family based on the national and international laws,
rules and regulations
10
Environmental and Social Management Plan (ESMP)
Consequences
of project
activities
Potential
Impacts
Mitigation Measures
Institutional Responsibility
Implementation
Monitoring
Supervision
Implementation Phase
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Staff injury
Incident
And
Accident
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Contractor
Occupational
Health and
Safety (OHS)
KMDP-District Engineer
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To avoid walking, standing, or working under suspended loads; if a load is raised
be sure to crib, block, or otherwise secure the load as soon as possible.
To be prepared for unexpected hazards. BE ALERT!
To avoid placing unusual strain on equipment or materials.
Providing adequate warning signs
Providing workers with skull guard or hard hat and other safety gear
The Contractor shall instruct his workers in health and safety matters, and
require the workers to use the provided safety equipment.
Establish all relevant safety measures as required by law and good engineering
practices
Training and briefing of workers on safety precautions, their responsibility for
their safety and the safety of others,
Ensuring that vehicle and equipment operators are properly licensed and trained
Arranging for provision of first aid facilities, rapid availability of trained
paramedical personnel, and emergency transport to nearest hospital with
accident and emergency facilities
Allocation of responsibilities to ensure that these arrangements are in place
Arranging for regular safety checks of vehicles and material, and allocation of
responsibility for checking
Ensuring that material extraction operations are supervised and carried out by
trained and experienced staff
The contractor is responsible to provide the all health and safety issues based on
IFC/WBG Environmental, Health, and Safety Guidelines during project
implementation phase otherwise for any future incident and problem it will be
his responsibilities.
Contractor must prepare and submit the safety management plan based on
project technical specification for KMDP-ESS approval.
11
Environmental and Social Management Plan (ESMP)
Consequences
of project
activities
Potential
Impacts
Mitigation Measures
Institutional Responsibility
Implementation
Monitoring
Supervision
Implementation Phase
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Contractor
Air
Quality/Dust
Air
pollution
and
atmospheric
problems
KMDP-District Engineer
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All heavy equipment and machinery shall be fitted in full compliance with the
NEPA and municipal regulations
Plant and equipment using fuel that may produce high levels of air pollutants
shall be used only with prior written consent of the National Environmental
Protection Agency (NEPA) and Kabul Municipality
Stockpiled soil and sand shall be slightly wetted before loading, particularly in
windy dry conditions.
Areas within the site where there is a regular movement of vehicles shall have
an acceptable all-weather surface.
Weigh hoppers shall be vented to a suitable filter.
Fuel efficient and well maintained haulage trucks with proper exhaust baffles
shall be employed to minimize exhaust emissions.
All vehicles, while parked on the site shall have their engines turned off.
Using efficient equipment, machinery and vehicles with regular checking to
affect necessary corrections or repairs to ensure compliance with safety and air
pollution requirements
Soil, sand and other construction material in storage and in transit shall be
covered
Effective water sprays shall be used during the delivery and handling of all sand
and aggregate and other similar material when dust is likely to be created and to
dampen them during dry, windy weather.
Providing barriers in locations where strong winds are likely to blow away dust
and debris
Spraying of bare areas and roads used for haulage of material with water
Washing of tires and lower body of vehicles when moving out from the
construction site
Selection of sites for material extraction away from residential areas to reduce
impact of dust.
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Monitoring and Reporting
The overall objective of environmental and social monitoring is to ensure that mitigation measures
are implemented and that they are effective. environmental and social monitoring will also enable
response to new and developing issues of concern. The activities and indicators for monitoring
are presented in the ESMP.
Environmental monitoring will be carried out to ensure that all project activities comply and
adhere to environmental provisions and standard specifications, so that all mitigation measures
are implemented. The contractor must employ an project manager for implementation of
social/environmental requirements. This person will maintain regular contact with KMDP
technical and environmental and social teams. The contractor and KMDP have responsibility to
ensure that the proposed mitigation measures are properly implemented during the
implementation phase.
Monitoring should be undertaken at a number of levels, it should be undertaken by the contractor
at work sites during project implementation, under the direction and guidance of the KMDP
technical and environmental and social teams whom are responsible for the monitoring and
reporting to the WBG. KMDP will hire project engineer per KM district and he/she will be
responsible for implementation and monitoring of all project documents and KMDP team
guidance.
Environmental and Social Monitoring Plan
The mitigation measures proposed in the environmental and social management plan will be
carried out by the project contractor. However, to ascertain whether the mitigation measures are
implemented properly and whether the implemented measures are capable of mitigating the
adverse impacts as intended, it is essential to conduct environmental and social monitoring.
Among the environmental monitoring parameters considered in the environmental management
plan, the items mentioned below were prioritized for inclusion in the monitoring plan:
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Water quality
Air quality
Noise levels
Generated waste
Public consultation
Social impacts
Occupational health and safety (OHS)
Community health and safety
Regarding sampling locations for monitoring, the KMDP-technical and safeguard teams will
identify these in consultation with NEPA and considering the lay out and nature of each site and
public complaints.
Reporting
The implementation will be rolled out as required for each project component in line with the
implementation timetable and frameworks established for implementation, management and
monitoring. KMDP technical and safeguards teams will have responsibility for project
monitoring. Supervision undertaken will also cover these aspects.
13
KMDP technical and safeguard teams are responsible for regular supervision and monitoring of
project documents implementation in the project site. They will work closely with the district
engineers and PM introduced by the contractor. The contractor’s staff will be trained on required
documents. The contractor must hire project manager on the site who will be responsible for all
project documents implementations and issues and he/she will submit report on the project
implementation to the KMDP team and they will provide report on the overall the implementation
of project documents quarterly to share with World Bank responsible teams/counterparts.
GRM and Public Complaints
Public complaints will be entertained, documented and investigated at the project site, resolving
the complaints will be entrusted to the KMDP resposibl persons and contractor project manager,
PAPs. Public complaints which cannot be resolved at the project site will be directed to KMDP
GRM committee for necessary action. KMDP-GRM team will record all solutions to complaints.
GRM uptake channel e.g. phone numbers and email address at least two telephone number will
be shared on a sign board in the project site for public complaints registration, in addition, there
have been GRM posters with mentioned information on the project site and guideline for
grievance handling prepared and placed in public places.
WB’s Grievance Redress Service
Communities and individuals who believe that they are adversely affected by a World Bank (WB)
supported project may submit complaints to existing project-level grievance redress mechanisms
or the WB’s Grievance Redress Service (GRS). The GRS ensures that complaints received are
promptly reviewed in order to address project-related concerns. Project affected communities and
individuals may submit their complaint to the WB’s independent Inspection Panel which
determines whether harm occurred, or could occur, as a result of WB non-compliance with its
policies and procedures. Complaints may be submitted at any time after concerns have been
brought directly to the World Bank's attention, and Bank Management has been given an
opportunity to respond. The process to submit complaints to the World Bank’s corporate
Grievance Redress Service (GRS) is provided at http://www.worldbank.org/GRS. The process on
how to submit complaints to the World Bank Inspection Panel is provided at:
http://www.inspectionpanel.org.
14
Annexes
15
Annex I: IFC/ World Bank Environmental, Health, and Safety General Guidelines:
The Environmental, Health, and Safety (EHS) Guidelines are technical reference documents with
general and industry-specific examples of Good International Industry Practice (GIIP). When one or
more members of the World Bank Group are involved in a project, these EHS Guidelines are applied
as required by their respective policies and standards. These General EHS Guidelines are designed to
be used together with the relevant Industry Sector EHS Guidelines which provide guidance to users on
EHS issues in specific industry sectors. For complex projects, use of multiple industry-sector
guidelines may be necessary. A complete list of industry-sector guidelines can be found at:
https://www.ifc.org/wps/wcm/connect/29f5137d-6e17-4660-b1f9-02bf561935e5/Final%2B%2BGeneral%2BEHS%2BGuidelines.pdf?MOD=AJPERES&CVID=jOWim3p
The EHS Guidelines contain the performance levels and measures that are generally considered to be
achievable in new facilities by existing technology at reasonable costs. Application of the EHS
Guidelines to existing facilities may involve the establishment of site-specific targets, with an
appropriate timetable for achieving them. The applicability of the EHS Guidelines should be tailored
to the hazards and risks established for each project on the basis of the results of an environmental
assessment2 in which site-specific variables, such as host country context, assimilative capacity of the
environment, and other project factors, are taken into account. The applicability of specific technical
recommendations should be based on the professional opinion of qualified and experienced persons.
When host country regulations differ from the levels and measures presented in the EHS Guidelines,
projects are expected to achieve whichever is more stringent. If less stringent levels or measures than
those provided in these EHS Guidelines are appropriate, in view of specific project circumstances, a
full and detailed justification for any proposed alternatives is needed as part of the site-specific
environmental assessment. This justification should demonstrate that the choice for any alternate
performance levels is protective of human health and the environment
The project contractor is responsible to provide all PPEs, site safety and other necessary requirements
during project implementation phase based on this document, otherwise for any future incident will be
the contractor responsibilities.
Basic Contents for First Aid Box
Description
Min Quantity
Min Quantity
Up to 50 laborer
> 50 laborer
Small sterilized dressings
6
12
Medium size sterilized dressings
3
6
Large size sterilized dressings
3
6
Large
size
sterilized
burn dressings
3
6
Sterilized cotton wool
3 (15 gm) packets
6 (15 gm) packets
1 bottle (60ml)
Bottle containing a two per cent, alcoholic solution 1 bottle (30ml)
of iodine
16
Bottle containing sol volatile having the dose 1 bottle (30ml)
and mode of administration indicated on the label.
1 bottle (60ml)
Adhesive plaster
Snake-bite lancet
Potassium permanganate crystals
Scissor
Aspirin, Paracetamol
Ointment for burns
Suitable
surgical anti-septic solution
First-aid leaflet
1 role
1
1 bottle (30gm)
1 pair
1
bottle
containing100
tablets
1 tube
1 bottle
1 copy
1 role
1
1 bottle (30gm)
1 pair
1 bottle containing 100 tablets
1 tube
1 bottle
1 copy
Annex II: Environmental and Social Guidelines for Contractors:
The environmental and social guidelines prepared based on the relevant laws and guidelines will
be part of the contractual agreements for this project and the contract must provide all necessary
equipment and tools and consider the guidelines to manage the project negative impact on the
environmental and social aspects during the project implementation phase.
1- Construction Company (contractor) should prepared the Construction Camp in the
selected area far enough from water points, houses and sensitive areas. He/she should
provide the good quality sanitary equipment and tools to meet the minimum living
standard in camp for project worker room and office.
2- The contractor should manage all activities in compliance with laws, rules and other
permits in vigor based on site regulations (what is allowed and not allowed on work sites).
3- Contractor has the responsibility of health and security of his camp and work sites, and
should protect neighboring properties.
4- The Contractor must implement the mitigation measure to protect the environment against
exhaust fuels and oils, dust and other solid residues.
5- The Contractor should dispose oil and solid waste materials appropriately and provide
adequate waste disposal and sanitation services at the construction site.
6- The contractor is responsible to implement the mitigation measures within this document
and other relevant NEPA and World Bank laws, regulation and guidelines to anticipate,
mitigate and minimize the negative impact of project on the environmental and social
aspect during the implementation phase, otherwise for any future problem there will be
his/her responsibility.
7- The Contractor should manage waste material properly and do not burn them on site and
also should provide a proper storage for materials and transfer to the Gazak landfill.
8- The Contractor should care about speed limitation of work site vehicles and allow the
access of public and emergency services to the worksite.
9- The Contractor should respect the cultural sites, ensure security and privacy of women
and customers in close proximity to the camps and safely dispose as best as.
10- The Contractor should consider impacts such as noise, dust, and safety concerns on the
surrounding population and schedule construction activities accordingly.
11- The Contractor should select sustainable construction materials and construction method,
during construction, control dust by using water or through other means and control and
clean the construction site daily.
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Annex III: Employees’ Code of Conduct
The Code of Conduct is based on International Labor Organization (ILO) and Afghanistan Labor
Law standards, and seeks to protect the workers who manufacture the clothing, footwear,
electronics, agricultural products and other items enjoyed by consumers around the world and
enforce the employees to implement.
Workplace Code of Conduct
Preamble: The Project Workplace Code of Conduct defines labor standards that aim to achieve
decent and humane working conditions. The Code’s standards are based on International Labor
Organization standards and internationally accepted good labor practices.
Companies affiliated with the Project are expected to comply with all relevant and applicable laws
and regulations of the country in which workers are employed and to implement the Workplace
Code in their applicable facilities. When differences or conflicts in standards arise, affiliated
companies are expected to apply the highest standard. The project monitors compliance with the
Workplace Code by carefully examining adherence to the Compliance Benchmarks and the
Principles of Monitoring. The Compliance Benchmarks identify specific requirements for
meeting each Code standard, while the Principles of Monitoring guide the assessment of
compliance. The project expects affiliated companies to make improvements when Code
standards are not met and to develop sustainable mechanisms to ensure on-going compliance.
Contractor will be responsible to provide orientation to employees and labors on the project
workplace code of conduct. KMDP-PIU will make sure that all members of the project are well
informed about the project workplace CoC.
Employment Relationship: Employers shall adopt and adhere to rules and conditions of employment
that respect workers and, at a minimum, safeguard their rights under national and international labor
and social security laws and regulations.
Non-discrimination: No person shall be subject to any discrimination in employment, including
hiring, compensation, advancement, discipline, termination or retirement, on the basis of gender, race,
religion, age, disability, nationality, political opinion, social group or ethnic origin.
Harassment or Abuse: Every employee shall be treated with respect and dignity. No employee shall
be subject to any physical, sexual, psychological or verbal harassment or abuse.
Forced Labour: There shall be no use of forced labour, including prison labor, indentured labour,
bonded labour or other forms of forced labour.
Child Labor: No person shall be employed under the age of 15 or under the age for completion of
compulsory education, whichever is higher.
Freedom of Association and Collective Bargaining: Employers shall recognize and respect the right
of employees to freedom of association and collective bargaining.
Health, Safety and Environment
Employers shall provide a safe and healthy workplace setting to prevent accidents and injury to health
arising out of, linked with, or occurring in the course of work or as a result of the operation of
employers’ facilities. Employers shall adopt responsible measures to mitigate negative impacts that the
workplace has on the environment.
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Hours of Work: Employers shall not require workers to work more than the regular and overtime
hours allowed by the law of the country where the workers are employed. The regular work week shall
not exceed 48 hours per week. Employers shall allow workers at least 24 consecutive hours of rest in
every seven-day period. All overtime work shall be consensual. Employers shall not request overtime
on a regular basis and shall compensate all overtime work at a premium rate. Other than in exceptional
circumstances, the sum of regular and overtime hours in a week shall not exceed 60 hours?
Compensation: Every worker has a right to compensation for a regular work week that is sufficient to
meet the worker’s basic needs and provide some discretionary income. Employers shall pay at least
the minimum wage or the appropriate prevailing wage, whichever is higher, comply with all legal
requirements on wages, and provide any fringe benefits required by law or contract. Where
compensation does not meet workers’ basic needs and provide some discretionary income, each
employer shall work with the project to take appropriate actions that seek to progressively realize a
level of compensation that does. If any project skill and unskilled worker injured the contractor must
pay compensation based on Afghanistan Rule, Regulation and laws.
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Annex IV: COVID-19 Considerations in Construction/Civil Work Projects:
The KMDP to confirm and work with the contractors that projects (i) are taking adequate precautions to
prevent or minimize an outbreak of COVID-19, and (ii) have identified what to do in the event of an
outbreak. Suggestions on how to do this are set out below:

The PIU, either directly or through the Supervising Engineer and safeguard specialist, should request
details in writing from the main Contractor of the measures being taken to address the risks. As stated
in section 3, the construction contract should include health and safety requirements, and these can be
used as the basis for identification of, and requirements to implement, COVID-19 specific measures.
The measures may be presented as a contingency plan, as an extension of the existing project
emergency and preparedness plan or as standalone procedures. The measures may be reflected in
revisions to the project’s health and safety manual. This request should be made in writing (following
any relevant procedure set out in the contract between the Borrower and the contractor).
 In making the request, it may be helpful for the contractor to specify the areas that should be covered.
This should include the items set out in section 5 below and take into account current and relevant
guidance provided by national authorities, WHO and other organizations.
 The PIU should require the Contractor to convene regular meetings with the project health and safety
Manager and medical staff (and where appropriate the local health authorities), and to take their advice
in designing and implementing the agreed measures. Where possible, a senior person should be
identified as a focal point to deal with COVID-19 issues.
 The PIU, either directly or through the Supervising Engineer and safeguard specialist, may provide
support to projects in identifying appropriate mitigation measures, particularly where these will
involve interface with local services, in particular health and emergency services. In many cases, the
PIU can play a valuable role in connecting project representatives with local Government agencies,
and helping coordinate a strategic response, which takes into account the availability of resources. To
be most effective, projects should consult and coordinate with relevant Government agencies and other
projects in the vicinity.
 Workers should be encouraged to use the existing project grievance mechanism to report concerns
relating to COVID-19, preparations being made by the project to address COVID-19 related issues,
how procedures are being implemented, and concerns about the health of their co-workers and other
staff.
The Contractor Responsibilities:
The Contractor should identify measures to address the COVID-19 situation. What will be possible will
depend on the context of the project: the location, existing project resources, availability of supplies,
capacity of local emergency/health services, the extent to which the virus already exist in the area. A
systematic approach to planning, recognizing the challenges associated with rapidly changing
circumstances, will help the project put in place the best measures possible to address the situation. As
discussed above, measures to address COVID-19 may be presented in different ways (as a contingency
plan, as an extension of the existing project emergency and preparedness plan or as standalone procedures).
PIUs and contractors should refer to guidance issued by relevant authorities, both national and international
(e.g. WHO, Mistry of Public Health), which is regularly updated. Addressing COVID-19 at a project site
goes beyond occupational health and safety, and is a broader project issue which will require the
involvement of different members of a project management team. In many cases, the most effective
approach will be to establish procedures to address the issues, and then to ensure that these procedures are
implemented systematically. Where appropriate given the project context, a designated team should be
established to address COVID-19 issues, including PIU representatives, the Supervising Engineer,
safeguard specialist. management (e.g. the project director) of the contractor, security, and medical and
20
OHS professionals. Procedures should be clear and straightforward, improved as necessary, and supervised
and monitored by the COVID-19 focal point(s). Procedures should be documented, distributed to all
contractors, and discussed at regular meetings to facilitate adaptive management. The issues set out below
include a number that represent expected good workplace management but are especially pertinent in
preparing the project response to COVID-19.
Assessing Workforce Characteristics
Many construction sites will have a mix of workers e.g. workers from the local communities; workers from
a different part of the country; workers from another country. Workers will be employed under different
terms and conditions and be accommodated in different ways. Assessing these different aspects of the
workforce will help in identifying appropriate mitigation measures:
•
The Contractor should prepare a detailed profile of the project work force, key work activities,
schedule for carrying out such activities, different durations of contract and rotations (e.g. 4 weeks
on, 4 weeks off).
• This should include a breakdown of workers who reside at home (i.e. workers from the
community), workers who lodge within the local community and workers in on-site
accommodation. Where possible, it should also identify workers that may be more at risk from
COVID-19, those with underlying health issues or who may be otherwise at risk.
• Consideration should be given to ways in which to minimize movement in and out of site. This
could include lengthening the term of existing contracts, to avoid workers returning home to
affected areas, or returning to site from affected areas.
• Workers accommodated on site should be required to minimize contact with people near the site,
and in certain cases be prohibited from leaving the site for the duration of their contract, so that
contact with local communities is avoided.
• Consideration should be given to requiring workers lodging in the local community to move to site
accommodation (subject to availability) where they would be subject to the same restrictions.
• Workers from local communities, who return home daily, weekly or monthly, will be more difficult
to manage. They should be subject to health checks at entry to the site (as set out above) and at
some point, circumstances may make it necessary to require them to either use accommodation on
site or not to come to work.
Entry/ Exit to the work site and checks on commencement of work:
•
•
•
•
•
•
Entry/exit to the work site should be controlled and documented for both workers and other parties,
including support staff and suppliers. Possible measures may include:
Establishing a system for controlling entry/exit to the site, securing the boundaries of the site, and
establishing designating entry/exit points (if they do not already exist). Entry/exit to the site should
be documented.
Training security staff on the (enhanced) system that has been put in place for securing the site and
controlling entry and exit, the behaviours required of them in enforcing such system and any
COVID -19 specific considerations.
Training staff who will be monitoring entry to the site, providing them with the resources they need
to document entry of workers, conducting temperature checks and recording details of any worker
that is denied entry.
Confirming that workers are fit for work before they enter the site or start work. While procedures
should already be in place for this, special attention should be paid to workers with underlying
health issues or who may be otherwise at risk. Consideration should be given to demobilization of
staff with underlying health issues.
Checking and recording temperatures of workers and other people entering the site or requiring
self-reporting prior to or on entering the site.
21
•
•
•
•
Providing daily briefings to workers prior to commencing work, focusing on COVID-19 specific
considerations including cough etiquette, hand hygiene and distancing measures, using
demonstrations and participatory methods.
During the daily briefings, reminding workers to self-monitor for possible symptoms (fever, cough)
and to report to their supervisor or the COVID-19 focal point if they have symptoms or are feeling
unwell.
Preventing a worker from an affected area or who has been in contact with an infected person from
returning to the site for 14 days or (if that is not possible) isolating such worker for 14 days.
Preventing a sick worker from entering the site, referring them to local health facilities if necessary
or requiring them to isolate at home for 14 days.
General Hygiene:
Requirements on general hygiene should be communicated and monitored, to include:
•
Training workers and staff on site on the signs and symptoms of COVID-19, how it is spread, how
to protect themselves (including regular handwashing and social distancing) and what to do if they
or other people have symptoms (for further information see WHO COVID-19 advice for the
public).
• Placing posters and signs around the site, with images and text in local languages.
• Ensuring handwashing facilities supplied with soap, disposable paper towels and closed waste bins
exist at key places throughout site, including at entrances/exits to work areas; where there is a toilet,
canteen or food distribution, or provision of drinking water; in worker accommodation; at waste
stations; at stores; and in common spaces. Where handwashing facilities do not exist or are not
adequate, arrangements should be made to set them up. Alcohol based sanitizer (if available, 6095% alcohol) can also be used.
• Review worker accommodations, and assess them in light of the requirements set out in IFC/EBRD
guidance on Workers’ Accommodation: processes and standards, which provides valuable
guidance as to good practice for accommodation.
• Setting aside part of worker accommodation for precautionary self-quarantine as well as more
formal isolation of staff who may be infected.
Cleaning and Waste Disposal:
Conduct regular and thorough cleaning of all site facilities, including offices, accommodation, canteens,
common spaces. Review cleaning protocols for key construction equipment (particularly if it is being
operated by different workers). This should include:
•
•
•
•
•
Providing cleaning staff with adequate cleaning equipment, materials and disinfectant.
Review general cleaning systems, training cleaning staff on appropriate cleaning procedures and
appropriate frequency in high use or high-risk areas.
Where it is anticipated that cleaners will be required to clean areas that have been or are suspected
to have been contaminated with COVID-19, providing them with appropriate PPE: gowns or
aprons, gloves, eye protection (masks, goggles or face screens) and boots or closed work shoes. If
appropriate PPE is not available, cleaners should be provided with best available alternatives.
Training cleaners in proper hygiene (including handwashing) prior to, during and after conducting
cleaning activities; how to safely use PPE (where required); in waste control (including for used
PPE and cleaning materials).
Any medical waste produced during the care of ill workers should be collected safely in designated
containers or bags and treated and disposed of following relevant requirements (e.g., national,
WHO). If open burning and incineration of medical wastes is necessary, this should be for as limited
a duration as possible. Waste should be reduced and segregated, so that only the smallest amount
22
of waste is incinerated (for further information see WHO interim guidance on water, sanitation and
waste management for COVID-19).
Adjusting Work Practices
Consider changes to work processes and timings to reduce or minimize contact between workers,
recognizing that this is likely to impact the project schedule. Such measures could include:
•
•
•
•
Decreasing the size of work teams.
Limiting the number of workers on site at any one time.
Changing to a 24-hour work rotation.
Adapting or redesigning work processes for specific work activities and tasks to enable social
distancing, and training workers on these processes.
• Continuing with the usual safety trainings, adding COVID-19 specific considerations. Training
should include proper use of normal PPE. While as of the date of this note, general advice is that
construction workers do not require COVID-19 specific PPE, this should be kept under review (for
further information see WHO interim guidance on rational use of personal protective equipment
(PPE) for COVID-19).
• Reviewing work methods to reduce use of construction PPE, in case supplies become scarce or the
PPE is needed for medical workers or cleaners. This could include, e.g. trying to reduce the need
for dust masks by checking that water sprinkling systems are in good working order and are
maintained or reducing the speed limit for haul trucks.
• Arranging (where possible) for work breaks to be taken in outdoor areas within the site.
• Consider changing canteen layouts and phasing meal times to allow for social distancing and
phasing access to and/or temporarily restricting access to leisure facilities that may exist on site,
including gyms.
Note: Or any other national and international standards and guidelines regarding COVID-19 will implement
by contractor during the project implementation.
23