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atthe earliestopportuni1l.
Gontents
lntroduction
to loglistics
72
*O"t*
servicesLogisticsacronyms
Productranges
3PLproviders
Value-added
services
I
20
28
53
I
I
I
I
I
I
Settingthescene
fobsin togistics
Regularactivities
Sellingservices
Explaining
onlineservices
Inventory
managcmentand
procurement
Inventory
management
Continuous
replenishment
Jobadvertisements
Thepassive
Givingandaskingfor opinions
Making
suggestions
Agreeing
Modesaf
transprt
Transport
andhandtingequipment
Containertypes
Typesofgoods
Adjectives
Makingcomparisons
Describing
features
PlanninE!and
a]langing
transport
Transport
options
Measurements
Quotations
Makingenquiries
andrequests
Advisingandofferingalternatives
Numbers,
dimensions,
andweight
Shippingl€loods
Markings
Loading
Adviceof shipment
Shippinginstructions
Explaining
howto do something
Prepositions
problems
Tatking
aboutshipping
Warehousing
and stofage
Handlingequipment
Warehouseareas
lYareftousingtoday
Thepassive
with modals
Tatking
aboutimprovements
Describing
a process
Documentation
andfinance
DocumenG
in fureigntnde
lmportinstructions
Paymentmethods
Apotogizing
by anduntil
payments
Handling
Deating
withmistakes
*g
69
7t
73
82
88
97
92
94
jobs
Describing
Talking
aboutregular
activities
lestyourseff!
Partner Files
Answe*key
Transcripts
Ueefulphrasesandvocahlary
Glossary of acronyms and abireviations
l-Zword list
Weigms aBd meaaures qDnversion chart
About the book
Englishfor Logisticshasbeendeveloped
for peoplewhoworkin the
specifically
logistics
industry
andwhoneedEnglish
with
to communicate
in a varietyof situations
partners.
youwiththetargetvocabulary
colleagues,
clients,
andbusiness
lt supplies
andcommonly
usedexpressions
thatareessentiaI
to communication
whetheryouwork
for a shipping
agent,a customs
broker,or a freightforwarder.
Englishfor loglstirs coversa rangeof subjectsassociated
with the logisticsindustry.
positions
Learners
in management-leveI
wiltfindtheirneedscatered
for,justas much
and
asthosein warehousing
or administration.
Unitsfromthe bookworkindependently
participants.
Engllsh
canbeselected
accordingto
the needsandinterests
of the course
forLogistic is alsoidealforself-study.
Eachunitbeginswitha Startar,whichconsists
of a shortexercise
ora quizand
servesasan introduction
to thetopicofthe unit.Practical
exercises,
listening
extracts,
industry-specific
textsaswellas photosandil[ustrations
helpyouto acquirekey
giveyoutheopportunity
Realistic
role-plays
vocabulary
andexpressions.
to put atlyou
intopractice.
havelearned
Eachunitcloseswithan Outputactivity,
an articlerelated
questions
Finatly
to thetopicof the unitfotlowedby
for reflection
anddiscussion.
the
bookfinishes
up witha funquizto Testyourself!on
someof thefactsandfigures
discussed
overthe previous
eightunits.
TheiluttiR0ll containsallthe Listenirgextractsfromthe book.Thesecanbe ptayed
throughtheaudioplayeronyourcomputer,
CDplayer.In order
or througha conventional
give
yourself
to
extralisteningpractice,
listento it in yourcar.TheInteractiveexercises
let you reviewyourlearningby doingUsefulphrases,VocabularyandCommunlcatlon
exercises
on yourcomputer.
Thiswill be particularly
if you areusingthe book
valuable
for self-study.
ln the appendixof fnglis} for Logistitsyouwill find the Partnerfiles for the rote-plays
andtheAns*erkay so thatyou cancheckyourownanswers
if you areworkingalone.
Thereare also Tran*ripts of the listeningextracts,an A-Z word list, and a list of
Usefulphrasesandvotabulary.
Finatly,
we haveinctudeda Glossaryofacronymsand
abbreviationsand a Welghtsand measuresconversionchart; these can be used as
handyreferences
at work.
ls
lntroduction to logistics
Makea list of al[ the different areasof logistlcsyou canthink of by completingthe diagram
helow.
I
Fivepeoplegivetheir definition ol logistics.Conrpletetlre sentencesusing the wordsf rom
the box.
provide. storage. supportr distribution. deliveryo maintenance
z
3
4
5
Logisticsmeansthat you manage
the procurement
and movement
of goodsandthe
of inventorv.
lt meansthe
of the goodsthe customer
needsat the righttime,in the
rightplace,and of the rightquatity.
is this:it's to plan,organize,
My definition
of logistics
and manageoperations
that
services
andgoods.
- that'sthe purchasing,
Logistics
maintenance,
and reotacement
of
material
andstaff.
is the ptanning
Logistics
and
of operations
suchas warehousing,
procurement,
inventory,
transport,
s uppty,and
AUDIO
,',it't
4:.1
Listento the racardinga*d checkyour' answ er5.
Introduction
to logistics
6 | UNIT1
:
2
Gompletethe foltowing table using the words from ejxerciseI
Noun
storage
distribution
l6
,
itomaintain
transoortation
''-'.:'
purchasing
8i
3
with the correctformof the wordsfromthe table.
ilow completethe sentences
7
2
?
4
6
4
ln my iob I oversee
the
of vehiclesand machinery.
parcelsand packages
Dotheyalso
on Sundays?
boughtin the
Goodsarenormally
department.
We
a z4-hourdeliveryservice.
goodsby road.
Thiscompany
only
We
all ourgoodsin the warehouse.
iiatch the definitions(a-f) with thewords(r-6) betow.
r
carrier
z
freightforwarder
3
supplier
4
haulagecontractor/haulier
5
6
courier
consignee
n
n
n
n
T
l
UNIT1
b
c
d
e
f
Introduction
to logistics| 7
goodsby road
whichcarries
company
personor firm namedin a freightcontractto whomgoodshavebeenshippedor turnedoverfor
care
companythat specializes
in the speedyand securedeliveryof sma[[goodsand packages
companythat transportsor conveysgoods
partsor services
company
whichsupplies
to anothercompany;
alsocalledvendor
personor business
that arranges
documentation
andtravelfacilitiesfor companies
dispatching
goodsto customers
AUDIO
a
3
5
Listento threepeopledescribing
theiriobsin togistics:a warehouse
manager,
a freight
forwarder,anda shippingoperationsmanager.lllatcheachiob to the correctperson.
5
l{ow tisten again and completethe sentences.
Personr
1 My job is to
the transport
of goodseitherby sea,air,road,or rail.
partof thejob is
z An important
requests
withcustomer
aboutthe most
suitablemodeof transport.
goodshippingrateswithshippinglines
alsoinclude
3 My responsibilities
andtransport
companies.
customs
clearance
on behatfof my clients.
4l
Personz
5 InmyjobI haveto
thatthe cargois not damaged
onboardthe shipor
whileloadingor unloading.
customers
6l
on shippingratesand preparequotationsfor our salesoffice.
Person3
with departments
suchas transportand
7 Anotherpartof my job is to
production.
8 Apartfromthat, I
thatvehicles,
machines,
andanyotherkindof
equipment
aremaintained
to a highlevet.
Introductionto togistics
8 | UNIT1
:
7
I
Thentisten
ilatch theverbs(r-a) with the activities(a-h) to makephrasesfromthe recordings.
againto checkif necessary.
T
r
book
z
consolidate
3
deal
4
keep
5
6
make
7
8
check
take care
a
b
c
d
e
f
g
h
underonebil[of lading
a numberof shipments
bookingreservations
are maintained
that healthand safetystandards
moderncomputersystems
spaceon a ship,train,lorry,or plane
whereto put them in the warehouse
an eyeon the budget
with all the necessary
documentation
use
tr
T
T
I
n
T
TI
Work with a partner to descrtbetwo different jobs. The phrases in the bor wilt help you.
Li
Questions
Whatdo you do?
What'syour line of work?
Whatdoesyour iob involve?
Descrlbingjobs
I work for a major shipping compqny.
I work in the regionol depot.
Describingresponsibilities
I'm responsiblefor ...
ln my job I have to ...
My job involves...
Remember...
You workfor or of a company.
You work in an area or a department.
Youare responsiblefor or in chargeof something.
Herearesomeusefulverbsfor describing
keyjob responsibilities:
to advise
to prepare
to train
to manoge
to estimate
to monitor
to carryout
to oversee
to provide or supply
to ensure
to review
to liaise with
to orgonize
PartnerA til€ or, p. 7r
PartnerB Fileo9, p.7z
UNIT1
9
Introduction
to logistics| 9
verbswithwordsfromthe boxthat havethesamemeanlng.
Replace
the underlined
''
.:
:. .,,,..:,':.,,:,'r:1,].],,,.,,...,..
:: :. l
.. . .:i,,,,'.,r,,:::,::,1ili:]::ll.:,,1:l,l
provide. train . organize. ensure. informabout . check
r
z
3
4
5
6
Wesupplvsoftwarefor the carindustry.
I oftenadviseclientson the mostsuitabletransportmethod.
arriveon schedule.
In my job I haveto makesurethat passengers
goods.
incoming
My job is to supervise
of goods.
| alsoplanthetransport
| instructstaff.
1O Comptetethe form with your own job detaits.Usecompletesentencesand expressionsfrom
this unit.
Jobprofile:
Company:
I worK
for
Jobtitte:
Mainresponsibilities:
3-5 keyactivities:
ACT IVIT IES
T A I K I l { G A B OUTREGUL AR
whatwe normalty
do,
WhentatkingaboutgeneraIfactsand describing
we usethe presentsimple.lt is oftenusedwith wordsthat sayhow
oftensomethinghappens,e.g.usually,often,always,sometimes,every,
statements:
and negative
etc.We usethe verbdo to makequestions
I workfor on internationallogisticscompany.
He usuollyspendsa lot of time with his customers.
Do you ship goods to Asia?
He doesn'twork in the Europeanoffice.
10
J\l- 1
Intro du ctioto
n Lo eis t ic s
11 put thewordsin theright order.Usethecorrectformof theverb.
1
2
3
4
5
6
an exceltent
service
/ provide/ delivery
/ my company.
you/ how much/ handleI cargo/ peryear?
to othercountries
products.
/ not ship/ we / chemical
responsible
for/ be/ the warehouse
manager
andmachinery.
I alsolvehicles
parts
to foreigncompanies
car
this
vendor
suppty
?
/
/
/
usually
/ arrange
/ for companies
/ a freightforwarder
/ documentation.
1 2 Workwith a partner.Followthe stepsbelowto practisethis diatogue.
A AskB whathe/shedoes.
B Respond.
TetlA whereyouwork.
give
yousomedetailsaboutthe job.
A AskB to
job.
B TettA aboutyourmainjob activities.
ThenaskA abouthis/her
job
your
A Respond.
Describe
activities.
1J
Completethe crcsswordpuzzlewith wordsfrom this unit.
Across
4 Anotherword for freight.
5 Whatyou storein the warehouse.
6 Workcloselytogether
withsomebody.
Down
r Anotherword for organize.
z To giveinformation
aboutthe price.
3 Anotherword for supervise.
5 Sendgoods.
tr
T
T
T
UNIT1
Introduction
to logistics| 11
Readthis article and answerthe questions.
CHINA'S BOOMINGEXPORTBUSINESS
China'seconomyis developing
at a rapidpacewith double-digit
growthratesin exportbusiness
and an expectedincreaseof40 per
cent by 2O7O.Withan estimated
tradevolumeof nearly2 trillionUS
dollarsin 20O6,Chinahandles
morecargothan anyothercountry
in the world.Giventhesegrowth
rates,it is not surprisingthat the
Chineselogisticssectorincreased
by morethan 12 percent lastyear.
In orderto supportthe booming
industry,the government
is
currentlyinvestingmassivelyin
the country'sinfrastructure.
Over
the nextfew years,the Chinese
government
wantsto improveand
extendthe existingroadand railway
networksas wellas maritime
harboursand airoorts.
Fortransportlogistics,Shanghaiis one of the mostattractivelocationsin China.lt
is the secondlargestcityin the countryand hasgoodlinksto the most important
industrialregions.AndShanghaiis also a modernandwelcominghostfor visitors
andbusinesspeoplefromChinaandaroundthe world.
1
Doyou knowanyothercountries
withconsiderable
exportgrowthrates?
play
Howdoeslogistics an important
rotein a country's
economy?
industryin yourcountry?
Whatdo you knowaboutthe logistics
L2l
Logistics services
Logisticsuseslots of acronyms.Howmanydo you know?Testyourself by writing theseonesout.
r
FCL
z
3PL
3
HGV
4DC
5
LCL
6
EDI
7
VAS
8
RFID
9
lS0
ro GPS
ilatch the words(r-8) with theirdefinitions (a-h) betow.
1
transshipment
z
break-bulk
3
cross-docking
4
orderpicking
5
6
reversetogistics
7
8
a
b
c
d
e
f
g
h
tracking
andtracing
warehousing
collection
n
T
T
u
T
I
l
n
directflow of goodsfromreceiptat warehouse
to shipping,bypassing
storage
goodsor of reusable
collecting
and handling
of usedor damaged
transitequipment
loadinggoodsfromonemeansof carriage
ontoanother
setecting
andassembling
itemsfromstockfor shipments
packinggoodsin small,separable
units
pickingup goodsat a namedplace
receiving
andstoringgoods
locating
itemsin transit
UNIT2
2
Logistics
services| 13
r anduseyourdictionary(if necessary)
thetabte.
Lookat thesewordsfromexercise
to complete
Verb
7
receive
equipment
2
3
Noun
carry
4
assembly
5
location
AUDIO
tr\
t:r
3
presenting
theirservices.
Complete
thetabte.
Listento threelogisticsproviders
specializesin
transportmodeused
Providerr (GFTGtobalCarrier)
Provider
z (HomeTexInternational)
Provider3 (CargoExpress)
4
Listento the recordingagalnand completethe sentences.
. fleetof vehicles. air carriersr transportcompanies
providerr 5[ippin$,lines;
o documentation
with a freightvolumeof 6oo,ooo
Weareoneof the wortd'sleading
peryear.
containers
zWecanofferourcuStomerscompetitiverateSwithattmajor-.
we canensurefast,safedeliveryof yourconsignments.
3 Witha modern
r
8
5
4
:.
0ur services
includeorderpicking,packing,
distribution,
and handling
of alltransport
5
6
CargoExpress
is Asia'sleading
Wework ctoselvwith
of air freightservices.
aroundthe worldfor the fastestdelivervavailabte.
Complete
thesentences
with wordsfromthe box.
5
happy o provide. range . specialize. major . ensureo customized
r
Asa
3
As a specialist
in hometextites,
we canofferourclients
services
to meet
theirneeds.
Ourteamwi[[be
your order.
to assistyou in all mattersregarding
youwithtailor-made
Wecan
your
solutions
for
airtransport
requirements.
We ctoselyco-operate
with air carriersaroundthe worldand canofferour customers
a wide
of flexibleand cost-effective
services.
non-vessel
operating
commoncarrier,
we canofferour customers
competitive
rateswith all maiorshippinglines.
zWe
in solutions
for full container
toads(FCL)
and lessthancontainer
consolidated
loads(LCL).
4
5
6
l{ow listen and check your answets.
youRcompAly'sloosrrg: sERvtc_Es
sELuNG
ro rHEcusromER _
Whendescribing
a company's
services
or portfolio,we oftenusethe fottowingexpressions:
Wecan offer you a wide range of ...
Wecan provide (you with) customized/tailor-made
logisticssolutionsfor ...
Wespecializein ...
As a specialistfor/in ... we can ...
With our many years of experience...
Wehave experienceand expertisein providing ...
you ...
Ourteam will be happyto handle/assist
With our dedicatedteom of logisticsexpertswe can ...
O
I
i
Complete
the list withyourowncompany's
services.
Thenpresentit to yourpartnerusing
phrasesfrom this unit.
1
z
3
4
7
rangeof products
or services
in
specialist
experience
extraservicesfor customers
Presentthecompany's
seryiceg
to yourpartner.llse phrasesfromthis unit.
Parln€r A
Partner B
F;te 02, p.7x
Fite to, p.72
UNiT2
I
Logistics
servicesl r s
Readthe foilowing text from a logistics companymagazineabout newtrends in third-party
logistics.Thenlabel the paragraphswith the correctheadingsfrom the list.
. Changing
Today'sroleof major,providers
logisticsrequirements
for manufacturers
r 3PLin the past . Newchattenges
in logistics
for 3PL . Change
conceprs
Recent
trendsin 3P[
Untila fewyearsago,companies
used
to outsourceonlypartsof theirlogistics
operations
to providers
specializing
in services
suchas distribution
or
warehousing.
A singlecompany
sometimes
hadseveraIthird-party[ogisticsproviders
(rPLs).
Theglobatization
of tradeandincreasing
however,hasled to
demandfor services,
a drasticshiftin logisticsconceptsand
management
withan impacton both
producers
and logisticsproviders.
As far as manufacturers
areconcerned.
logistics
management
hasbecome
a lot
morecomplex.By now,manyof themhave
learnedthat outsourcing
singlesegments
to differentprovidershasnot reallymade
theirlogisticsoperationsmoreefficient.
Thatis why theyare lookingfor providers
who canprovidea higherlevelof service
andmorecomprehensive
supplychain
solutions.
For3PLsall overthe world,requirements
keepgettingmoredemanding
with
askingfor a widerrangeof
customers
logisticssolutions.Apartfromthat,
logisticsproviderstodayarefacingan
increasingty
toughand highlycompetitive
market.In recentyears,growingpressure
in profit
on priceshasled to a decrease
for
margins.
In orderto compensate
providers
many
this,
third-party
logistics
now offervalue-added
for their
services
Due
fierce
in the
customers. to
competition
3PLmarket,however,expertspredictthat
playerswitt be
onlythe big international
ableto work profitablyin the future.
Thebig gtobatplayers,
alsocaltedsuperprovide
can
their
customers
with
3PLs,
comprehensive
supplychainor end-to-end
solutions.
Theseservices
usuallyinclude
forwarding,
transportation,
consolidation,
warehousing,
customs
brokerage,
and
distribution,
as wellas a rangeof valueaddedservices.
16 | UNIT2
9
Logisticsservices
l{owsaywhich of thesestatementsare true E or fabeE.
r
In the past,companies
usedto outsource
onlysegments
of theirlogistics
operations.
z
Manufacturers
foundout that outsourcing
to 3PLprovidersis not efficient.
3
In the pastfewyearsmany3PLprovidershaveincreased
theirprofitmargins.
4
morecomplex
Customers
todayaredemanding
logistics
solutions.
5
providecomprehensive
problems.
Super-3PLs
solutions
to logistics
n
n
n
n
n
1O matctrthewords(r-6) fromthetextwith thecorrectdetinition(a-f).
11
n
r
outsourcing
z
comprehensive
3
consolidation
4
requirements
5
6
demand
a
b
c
d
e
f
including
a widerangeof services
detailsof whatis expected
and needed
providers
contracting
functions
out to third-party
goodsor services
the needfor particular
companies
tryingto se[[thesameor similarproducts
to customers
the grouping
of smallshipments
intoonecontainer
competition
T
I
n
n
n
Lookatthethreewebsiteadvertisementsforvalue-addedservices.Thencomptetethetable.
en 6
a .&f
MaxwellExpressLogistics
Warehousing
isjustoneof theintegrated
logistics
we provide.
Herearesome
services
value-added
we canoffer:
services
Pickand pack
Literature
fulfilment
Returnsprocessing
Creditprocessing
...and muchmore!
*9-"9-9***
@' &
t
SichuanInternationalLogistics
Ourlogisticsteamat SichuanInternational
Logistics
hasthe experience
and expertise
to
provideour customers
with value-added
services
that complement
theirbasicwarehouse
ooerations.
Ourservices
include:
Kitting
Packaging
services
packing
Import/export
cargocustomsclearance
Export
and crating
UNIT2
*qe9*__"-.
*-.-__
<e'
A;
6t
Logisticsservices| 17
O!
-
r
- JI
Lr
rt
t'I
GLXWorldwide Logistics
We providevalue-added
services
whichcomplement
and enhanceall kindsof logistics
go far beyondthe basicdistributionand warehousing
operations.Ourservices
services
logisticsservicesinclude:
usuallyoffered.GLXvalue-added
Potybaggingandshrink-wrapping
Bundling/unbundling
Recycling
Labelting
t$
Fg
IF
r4
!
:i
O-i
payment
: documentationr
:
product
assembly
packing/ otherservices
packaging
Maxwe[]Express
Logistics
Sichuan
International
Logistics
GLXWortdwide
Logistics
A UOIO
tr\
'rty
6
12
tisten to two short presertationsahout online logistics services.Thensay which of the
statementsare tru€ M or fatseE.
ExpressLogisticsOnlineShipping
r
...helpsyou book pick-upsand trackshipments.
2
yourcountry.
...you canlog on by selecting
3
...you cancheckshipmentrecordsfor up to 6o days.
u
n
l
IntercargoE-Shipping
4
...allowsyou to makepriceenquiries.
5
6
...you cancancelorders.
...you candownloadpdf documents.
I
T
I
EXPtAtNiltG Ot{L|l{E SERVICES
Whendescribing
onlinefunctionsor tools,you canusethe following
phrasesand expressions:
Theprice requesttool allowsyou to obtain pricesfor shipments.
ipp i ng helps you prep are/print/track/select... onIine.
E-Sh
To ... , (jus] sign up/registerfor/og on to ...
Forprice requests,pleaseuse ...
To accessshipmentdetails,click ...
18 I UNIT2
lJ
Logistics
services
fromthe
of thesentences
trtatctrthe beginnings
{r-6) with theendings(a-0 to makesentences
recording.
z
you canfind
WithQuickOnlineShipping
Thisonlinetoola[towsyou
3
To useQOS,simplylog on
4
you canmake
with E-Shipping,
Afterregistering
5
6
Youcanalso
a
b
c
d
e
f
bookcollections
and deliveries.
to planshipments,
pricerequests,
andobtainreal-time
shipmentinformation.
schedule
transport,
anddeliveries.
trackpick-ups
documents
in pdf format.
downloadcommercial
yourtownor regionfromthe drop-down
menuon the left.
by selecting
to suityourshippingneeds.
the rightservice
r
Witha mouseclickvou canalso
t:
l
tl
i!
1/1 fnree peopledescribehow lT has changedtheir iobs.Comptetetheir statements$tith wordsfrom
the box.
r tag
RFID . enter o track o mobilephone. device . digitat . GPS-based
r Customer
NowI canusemy
withSMS-Fast
Track.
is a lot easier
Tracking
shipments
my air waybittnumber
to find out wheremy shipmentis. I just haveto
on my mobileand wait a few seconds.ThenI get a replywith the detailsof my consignment's
currentstatus.lt's sucha greatidea!
z Truckdriver
Allourtrucksareequipped
witha
: trucksupportsystem
now.Forme
that'sa greathelpas I canalwaysusemapsthat showme exactlywhereI am and whereI have
. my vehicle
it's alsousefulfor the company.Theycan
to go. Obviously,
at anytime,seethe routel'm takingand whereI makestops. Andwhat'sveryhandyfor me
5cameraso I cantake photosif there'sa
- the systemalsocomeswith a
problemwhilel'm on the road.
Managerat a trailerstorageyard
goodsarekeptuntiltheygo outto
fitledwithpackaged
I workat a traileryardwheretrailers
Untit
four
different
areasfortrailerstorage.
Thesiteis verylargeandwe have
thecustomers.
6tag systemwas introduced,
it couldeasilytakea coupleof
the new
hoursto find the trailerwe wanted.Nowit's a matterof minutesto locatethe vehiclewe're
z on a trailerand usea
lookingfor.Atl we haveto do now is put the
I to identifiTit. lt reattysavesus a lot of time.
mobi[e
UNIT2
Logistics
services| 19
A ne w t r o c k i n g d e v i c e fo r US p o sto l se r vice s
An Americoncomponybosed
in
Colifornlo hos recently
d c,,o l 6 n p6l
n
t.nekinn
eJgyi6- ^
wh ch mcy l'e'p post o{ficesto
improve their services. lt con
be used to find out more obout
hold-upsond deioys in postol
operolions.
The smoll trcckei, cclled the
. e. ' he Clobc l
lette r In ar - '
Positioning Sysiem (GPS) 1o
store informotion obout on
rtem'spos it ionin t r ons it Sim
.
ilor
deviceshovebeenusedin Iheposito trocl.expensive
cons-rrer
goodslikecors b-t uniilnownone
of thesesystems
wos smollenoughto trovelin on envelope.
Now fhot'sollchonged.
Aswellosfittingintoo USstcndord-size
business
letter,
theGPSLetter
Logger
ir is bendobleor d oble lo w;t^stond
olsomeetsotherposto'equiremenis:
roughhondlingThisis
porticulorly
importonl
os theenvelopes
orethrowninlosocks,thentronsporled
by vonfo outomotic
sortinglocotions
wheretheyrunthrough
highspeedshuffling
systems.
Thetrockeritsef doesnottronsmit ltsposition
duringtronsit,
butstores
lheiourney
1ogon o memory
TheGPSdevce otfe'sseverol
cordwh;c[ conbe reodbv o loptopcompLter.
p'ogromming
opl o^s
rongingfromchecking
ilsposition
everyfewminutestochecking
onlywhenon themove.
Logger
TheLeffer
doesnothelp,however,
if fheenvelope
ccrryingil doesnolorriveoi itsdestinotion
withinobouisevendovs,os thebottervrunsflotofterobouto week.
t#F't€==:.+.xw[Nfl
*<.=<-44€$F.*.+=#y$ft
!wN\w@#ez@2,:::.-..:.---.
@
1 Haveyou everexperienced
delaysin postalservices
whensendingor receiving
letters?
you
your
postal
2 Do
thinkthisdeviceshouldbe usedin
homecountry's
service?
you
Do
know
any
other
devices
in
logistics
and
usefuletectronic
transport?
3
lnventory managementand procurement
bychooslngthe
Checkyourknowledge
of keytermsin inventorymanagement
andprocurement
bestdefinitionsfor theseterms.
Economies
of scale:
a Reducing
costsper unit by increasing
production
b Cuttingcostsby reducingoutput
Bufferstock:
a Goodskept in storeto coverseasonal
demande.g.Christmas
sale
b Goodskept in storeto coverunforeseen
in demand
shortages
or fluctuations
Factorygatepricing:
a Transportcostsare not includedin the
purchase
priceofa product
you buy directlyfromthe manufacturer
b Thepriceis lowerbecause
4
Supplychain:
a Thecloseco-operation
of all partiesinvolvedin the making,selling,and deliveringof
a product
with a widevarietyof products
b Networkof storesthat supptycustomers
5
Tender:
a An assessment
or calcutation
of the approximate
costor valueof a productor service
b An offerfor goodsor services
follows
a
request
for a quotationmadeby an official
that
body,e.g.localgovernment
llatch the beginningsof the sentences(r-6) with the endings(a-f) to makedefinitions of more
key terms.
r
Leadtime is the time
z
Procurement
is
3
A retaileris a business
I
Customer
ordercycletime is the time
5
6
A wholesaleris
JIT- just in time is a concept
n
I
n
n
T
n
UNIT3
a
b
c
d
e
f
Inventory
management
and procurement
I 21
customers
arepreparedto wait for the deliveryof theirorder.
justbeforetheyareneeded.
inventories
by co-ordinating
the detivery
of reducing
of materiats
it takesto produce
andsupplya product.
an intermediary
betweenmanufacturers
and retailers
whichbuysin largequantitiesand resells
in smallerquantities.
fromwholesalers
thatbuysproducts
or manufacturers
and resells
themto the uttimate
consumer.
parts,supplies,
the purchasing
of goods(materials,
equipment)
required
to runan enterprise.
A UDIO
fl\
{v
2
7
3
Listento an expertpresentingan inventorymanagementsystemto the managersof a large retail
store. Thensaywhich of the statementsare true Z or fakeE.
I
I
r
Theinventory
systemis cattedCPR.
z
ll's a sales-based
system.
3
Thesystemco-ordinates
the flowof information
andgoodsin the togistic
chain.
4
YoungFashion
hasusedthe systemfor sixyearsnow.
5
Ordersareelectronically
transferred
to the warehouse.
6
Thestorehasreduced
and inventory
costsby about25 percent.
transport
u
n
l
n
Listenagainand completethe sentenceswith the wordsfrom the box.
'..
.:,r,::,..:.,:tl,,i.i.
...
.
.::.,:lt.r,,:ii::l:ltlli:l:a,l:::ll:.i]]t...
. processin$:;1;,...f.enerateO
. Oatitinit!*gng" .
,stockr leadtime9.,,t...,'*trttrnment
'i r:r:,:r:':r":
. invento'ry
o retailer
PointI schedule
Todayl'm goingto tellyousomething
aboutCRP,thatmeanscontinuous
l'ltalsoexplainhow it canbe usedto lowerinventory
andoperational
costsandto shorten
product
youwantto orderat what
Ievet.
3 Firstof a1[,you decidewhatproducts
of salein the retailstore.
at the
4 Thesystemwitlusethisinformation
The
leading
Russian
clothes
Young
Fashion
introduced
continuous
5
replenishment
threeyearsago.
data
by computers,
whichprocess
6 Withthe newsvstemall ordersare
fromcashregisters.
received
Theordersaresentto the warehouse
bv electronic
wheretheyare
processed.
to a
8 And finattythe goodsaredeliveredto the differentouttetsaccording
YoungFashion
havemanaged
of the CRPsystem,
to cut
9 Sincethe introduction
costsby aboutr5%.
andtransport
havebeenreduced
10 Moreover.
errorsin order
considerably
by using
technology
andEDl.
scanning
7
2
22 I UNIT3
Inventory
management
and procurement
T H E P A S S IVE
Weoftenusethe passivevoiceto describeprocesses,
if we aremoreinterested
in the
especially
actionitselfthanin the personwho doesthe action.lt is formedusingthe verbfo be andthe past
(thirdformof the verb).We useby at the end of the sentence
participle
to saywho or whatdoes
the action.
Thegoods aredelivered to a depot.
Theorder isgenerotedby the computer.
4
Put the processesdescribedin the presentationabout CRPin the correctorder.
1
?;
a
b
c
d
e
f
5
".f
Ordersaregenerated
basedon datareceivedfromcashregister.
Goodsaredelivered
to the retailoutlet.
Systemis activatedat the pointof sale.
Ordersaresentto the warehouse.
Ordersare processed.
Salesinformation
is transferred
to the CRPcomputer
system.
Hereare somemoreinventorymanagemcnttechniques.Gompletethe sentenceswith the passive
form of the verbs in brackets.
z
3
(monitor),
plannedand managed
A systemin whichthe inventory
by the
manufacturer
on behalfof the customer(oftena retaiter),
(use,often)for productsthat needto
A svstemwhichis simitarto CRP.lt
be suppliedfrequently
andin sma[[batchsizes.
(transfer)
lt meansthat orders
electronically
to the manufacturer.
Then
(detiver)
they
to the retailstore.
(identifl/by electronic
Rea[-time
demand
cashregisterandthe product
(co-ordinate)
movement
fromsupplierto the retailstore.
Products
that havesimilarcharacteristics
regarding
theirsellingprofile
(categorize)
into'families'.
U N I T3
6
lrloriv
matchthe planningtechniquesbelowwith the definitions in exercise5.
a
b
c
d
e
f
I n v e n t o rm
y a n a g e m eannt dp r o c u r e m e n| t 2 3
DSD= Directstoredelivery
management
CM: Category
=
inventory
VMI Vendor-managed
replenishment
CRP: Continuous
QR: Quickresponse
(ompletethe iob advertisement
for a corporateprocurement
managerwith wordsfromthe box.
. 3PLproviders. procurement
. command. vendors
fulfilment. negotiatiop
. supplychain. relationship
v We are looking for a proactive and dynamic professionalto take care of our strategic
I management.
procurementand supplier
to theDirectorof Corporate
wiil be
Reporting
Procurement,
thesuccessful
applicant
responsible
for managingbothinternalandexternalcustomers
andfor workingwith the
appointed
team,
'. While liaising with the
a,andrelatedstakeholders,
you will also be involved in providing
businesssupportto optimize finance-logisticsprocesses,order
and losisticscosts.
Other responsibilitiesincludeproviding initiativesto help marimize companybusiness
profitability and effi ciency.
The ideal candidateshouldhavea desreein
manasementor
logisticsmanagementwith a deepunderstandingand knowledgeof the China logistics
market.You shouldhaveat least5 years' experiencein a multinationalcompanyandyou
shouldpossessoutstanding
skills. Basedin Macau.excellent
of English and Cantoneseis a must with Mandarin an advantage.
If you are interestedin this role, pleasesendyour CV in Word format to ...
I
Readthe iob advertisement again and answer the questions.
r
z
3
4
5
procurement
Whatareawi[[the newcorporate
manager
head?
manager's
main
Whatarethe procurement
Listtwo or three.
resoonsibilities?
in
Whowiltheishecollaborate
withctosety
job?
his/her
Whatqualifications
areexpected?
Whatkindof experience
is required?
Canyou think of otherareaswhichareimportantin
procurement?Discusswith a partner.
24 | UNIT3
Inventorymanagement
and procurement
AUDIO
tr\
\a?
8
9
Threepurchasingmanagersare discusslngstrategiesfor negotiatingwith a supplier. Listento
the discussionand answerthe questions.
r
z
3
4
5
do theywantwith the supplier?
Whatkind of relationship
Whatwouldbe the benefitsof sucha relationship?
have?
Whatmarketpositiondoesthe company
Whatkind of productsdo they make?
in?
Whatkindof agreement
aretheyinterested
1O matctrthe beginnings(r-6) with the endings(a-f) of the sentencesfrom the diatogue.
n
r
Howdo you
z
I thinkwe could
3
Whatareyour
4
Yes,and I alsosuggestteltingthem
5
6
In my opinionit wouldalsobe important
Goodidea.Andwhy don'twe
a
b
c
d
e
f
in establishing
a long-termagreement.
to pointout that we'reinterested
with a brandlike ours.
that this a goodopportunityto associate
feelaboutthat?
lowercostsconsiderably.
market?
saythat it's theirchanceto enterthe pharmaceutical
thoughtson that, Gisele?
T
il
FOROPtl{rOr{S
ASK|t{G
Whatdo you think?
Howdo you feelaboutthat?
Whatareyourthoughtson that?
Do you agree?
suGGEsnoNs
Grvr{copn{lotts/rulxlnc
,
i
I suggestthat we ...
I n m y o p i n i o nw e s h o u l d...
Perhaps
we should...
W hydo n ' tw e ...?
AGREEil{G
.
i rnurr a goodidea.
good.
I Thatsounds
I
,
I agree.
That's right.
. ,:
n
n
n
UNIT3
t!
Inventory
management
and procurement
l2s
You havereceivedthe foltowing emaiIfrom the purchasingdepartmentin your company.Work
out a few suggestionsand reply to this email.
Dear
colleagues
processes
looking
intoallareasofprocurement
Wearecurrently
toseehowwecanoptimize
andsavecosts.
youcouldgetbacktouswithafewsuggestions
possible
regarding
improvements
in
Perhaps
yourowndepartment
orworkenvironment.
foryourco-operation.
Thanks
inadvance
Regards
Luke
onyourpartner'ssuggestlons,
12 Worhwith a partner:suggestthesepointsandcomment
Fa!tner A, iil€ 03, p. Z1
FartNrerg File il, p.?2
notes.
receives
a quotationfor packinglabelsandconsignment
1J A Spanishcouriercompany
Thefirst partshavebeendone
Putthewordsor phrasesintothecorrectorderto makesentences.
foryou.
:,#
u;;*
:.**;.*,u,t'il,'u;*,
, ;;
+"r*****=**='
,s4S
on/ Barcelona
orMadrid.
/ pallets
to/ wewilldeliver
3 Asrequested
twoyears.
termof/ a discount
/ atleast
4 Fora/ wecanofferyouI of2.5o/o
I contract
/
listed
in/ yourrequirements
/ quotation
sheet
/ allprices
/ have
been
5 Intheattached
to.
according
columns
questions
let.
/ please
/ meknow
/ anyfurther
6 lf youhave
to/ yousoon.
from/ forward
7 Welook/ hearing
26 I UNIT3
Inventorymanagement
and procurement
Whengivinga customera quotationit is necessary
to includedetailson a numberof things
e.g.prices,discounts,
and deliveryterms.
HerearesomeusefuIphrasesfor quotations:
Prices
Pleasefind aftachedour quotation for ...
Weare pleased to quote as follows.
Wecan quote you a gross/netprice of ...
Theprices quoted obove include ...
Wecan offer you a price of .,.per ...
Discounts
Wecan offer you too/ooff the retail price.
Weallow a 2o/ocash discountfor payment within jo days.
Ourprices are subject to a z5% trade discountoff net price.
Wegrant a trade/quantity/cashdiscountof ... % on our list prices,
lf your order exceedsz,ooo items, we can offer you a further rco/odiscount.
Detivery
Deliverycan be effectedimmediatelyafter recelpt of order.
As requested,we will deliver on pallets to ...
Wewould be able to deliver within rc days of receiptof order.
1{1 ff atctrthe beginnings(r-6) with the endings(a-0 of the sentences.
2
Forordersexceeding
5oo pieces,
We granta cashdiscount
3
Thepricesquoted
4
As requested,we
5
6
Ourpricesaresubject
7
a
b
c
d
e
c
I
1t
Thenet price
T
u
n
n
r
n
wi[[ detiveron palletsto Rotterdam.
to a z5o/o
tradediscountoff net price.
we granta discountof 5o/".
of this articleis fz5.oo.
aboveincludetransportcharges.
of 3% on our Iist prices.
e ive a customer a guotation by emait basedon the following detatls.
GPSsystem'RoadNavigator
TX-z3oo'
price:$9z5.oo
morethanro items:additionalS%
discount
priceincludesr5% VAT
deliverywithin6 daysof purchase
order
UNIT3
Inventory
management
and procurement
| 27
andgovernments
today
ostcompanies
pressure
areunderincreasing
to operate
moreefficiently.
Andmanyofthemarerealizing
procurement
canreduce
costs,
thateffective
processes
productivity.
increase
improve
and
past
years
few
has
lnthe
strategic
sourcing
inthis
become
a frequently
usedapproach
context.
Butwhatis strategic
sourcingJ
Toputit
it means
thatcompanies
areadopting
simply,
for howtheybuyservices
and
a newstrategy
oroducts.
processof
is a systematic
Strategic
sourcing
internal
analyzing
expenditures,
andexternal
influences,
andfinding
outwhatkindof supplier
relationships
arenecessary
to help
goals.Before
thecompany's
thecompany
decides
to purchase
a product
or
achieve
service,strategic
sourcingis
usedto consider
thetotalcostof a productor action,not
justthepricealone.
managers
neglected
thefactthatlowpurchase
costdoes
Inthepast,manypurchasing
processothercostsare
notnecessarily
meanlowtotalcost.Ina strategic
sourcing
maintenance,
aswelle.g.thecostof purchasing,
transport,
support,
and
examined
disoosal.
haverealized
howmuchtheycanbenefit
fromstrategic
Leading
companies
sourcing,
achieved
impressive
costreductions.
andmanyhavealready
@
sourcing
approach?
r Whatdo youthinkof the strategic
in yourcompany?
z Howaregoodspurchased
procedure?
Whatis the standard
3 Doyou buygoodsfor the company?
28i
Nlodesof transport
l$atehthe pieturesof transportarndhandlingequipnrent{a-f} with the words{r-6}.
swap-body
container
ship
grappler
lift
road-railer
trailer
riverbarge
LGV(largegoodsvehicle)
Matchthe differenttypesof freighttraffie(r-6) with the definitions(a-f).
r
multimodaI
z
piggyback
3
intermodaI
4
unaccompanied
5
6
btocktrain
single-wagon
UNIT4
o
b
9
Modesof transportI 29
by raiIor ferry.
Thedriverdoesnot staywith his roadvehicleduringtransport
in the sameloadingunitorvehicleusingdifferent
modesof transport.
Goodsaretransported
whenchanging
modes.
Thehandting
of the freightitselfis not necessary
fromthe loadingpointto the
A singleshipperusesa wholetrainwhichis rundirectly
is required.
No assembting
anddisassembting
destination.
modesof transport,
e.g.shippingby motorlorryand
Carriage
of goodsby at leasttwo different
aircraft.
originsand
or setsof wagonswhichhavedifferent
Trainis formedout of individualwagons
destinations.
different
roadand railtransport:
wholemotorlorries,
traitersor swap-bodies
arecarriedby
Combines
rait.
Twoempleyeesof a forwardingr$mpa*y ar€ eomparingtranspert modesfor a shipmentfrocrl
westernChinato Shanghai"Listenand correctthe inforrn*tion in the tabte.
rail (expressservice)
inland waterways
road
speedin days
7
+
cost
low
compared
with
barge:6o%higher
with road:
compared
higher
4o%
flexibitity
high
veryhigh
low
Cornptet*the sentenceswith the ccrrectform of the wordsin braekets.Thenlisten again
to check.
r
- Normatly
aboutsixdays,but it oftentakes
Howlongwoutdit takeby barge?
(tong)if the weather's
bad.
_
(cheap)
of all the transport
options.
It'scheap- it's actually
It wouldonlytakefourdaysto shipby truck,but the costwoutdbe about5o%
(high)thanby barge.
30 | UNIT4
Modesof transport
5
(fast)thanthe truckoptionif we usethe express
Railwoulddefinitelybe
servicethat takesthreedays.
(expensive)
But it wouldalsobe
than shippingby road- transportcosts
areabout4o% higher.
And then perhapswe'd haveto usethe standardtrain,whichis much
(slow).
Answerthese questions.
r
z
Whyis the bargeoptionnot veryflexible?
Whatdo they decideto do at the end of theirdiscussion?
flflPAn'lSOXS
Whencomparingtwo or morethingswe usecomparativeadjectives.Thecomparativeform is -er
for shortadjectives
with one syllable,andtwo-syllable
adjectives
endingin -y.
Transportby sea is cheaper than transport by oir.
Steelis hewier than paper.
We usemore+ adjectivewith longerwords.
Shippinggoods by road is more expensivethan shipping them by rail.
Sometransportmodesare more relioble than others.
Someadfectives
haveirregutar
forms.
good / wetl - better
Our rates are befrer than theirs.
bad / badly- worse
Theirserviceis worse than ours.
far / further- furthest
Thisshipment will travelfurther than the last one.
4
Workin pairs.Compare
differenttransportmodesuslngsomeof the adiectiyesin the box.
Exampla:
I thinKshipping
goodsby rail isfastarthansoatransport.
gPgryiy_g
/!! gq_
i 9ir
_
safe
suitable
reliable
environmentatly
friendly
pipeline
i
UNIT4
M o d e so f t r a n s p o r t| 3 1
F*latchthe pictures(a-d) with the names{r-4}.
1
z
3
a
O
ganrrycrane
ISOcontainer
reachstacker
transtainer
ilow completethe desrriptionsof intermodaltransportand handlingequipmentwith the verbs
from the box.
fittedostraddlermounted.loading.attached.reach.handte.piling.made.move
t
A pieceof machinery
usedfor
and unloading
containers
fromshipsonto
trucksor railwaeonsandviceversa.lt is rail-mounted
andcan
at leastfour
paralleI
railwaytracks.lt is motorized
andcan
to the ship'sside.
32 | UNIT4
Modesof transport
2
A specialtypeof devicewhichis ableto
'very heavyloads.lt is usedfor
swap-bodies
fromrailwagonsto trucksandviceversa.lt hasfour legs
transferring
and containers
s withwheelsanda spreader
beamwhichcanspana widearea.lt canbe
6 on railsor rubbertvresand is ableto straddle
severalrowsof containers.
A kindof forklift truckusedin container
handling.
lt is equipped
witha spreader
beamanda tifting
armand canbe usedfor liftinscontainers
ano
themon top of eachother.lt
is veryflexibte
andhasa highstacking
andstoragecapacity
as it is ableto
beyondthe firstrow of containers
to tifta container.
4
A rigidbox_'r
freighttransport.
lt
of steelwhichis verycommonin intermodat
for
canbe used transport
by sea,rai[,air,and road.lt is available
in manydifferent
versions
and
sizes.Forexampte,
thereareopen-topandflat-rack
versions.
Someof themhavewheelsor a bogie
'oto them.Themostcommonlengthsate20,4o,and45 feet.lt is madeto
the specifications
of the InternationaI
Standards
Organization.
7
Replacethe underlinedwordswith verbsfrom the box that havethe samemeaning.Usethe
correctverb forms.
stack . comqr:r run e fix .':lattach r lift . fit
:,:li
..:...
a . :i t,t
Thistypeof craneis usedfor raisingcontainers.
z
Containers
in a varietyof versions
areavailable
andsizes.
3
lt's a heavy-duty
forktifttruckequipped
witha spreader
beam.
4
Withthisdeviceyou canpilecontainers
on top of eachother.
5
Somecontainers
havea bogiefixedto them.
6
Thisdeviceis mountedon rails.
7
Thecraneis motorized
andabteto movealongside
the quay.
UNIT4
Modesof transport| 33
AUOIO
JT\
{s . '
rA
10
An employeeof a transport companypresentssomecontaineroptionsto a potential customer.
Listenand completethe tabte with the missinginformation.
Typeof container
suitablefor transportof
7
2
3 tanktainer
+
5 flat-rack
I
Listenagainand completethe sentences.
. lashing. removed. contro[ledr plugs
level o tarpaulino frame. machinery
t
a
5
5
z
8
It comeswitha timberfloorandhasvarious
devices
to secure
the load.
Theselashingpointsarelocatedhorizontally
floor
at
It is temperatureand is particutarty
suitablefor cargothat needsregulated
cooI
temperatures.
or
Thisis a standard
container
witha tankfittedinside.
As an extra,we alsooffertank containers
with electric
in casethe cargo
needscoolingor heatingduringtransport.
lt comeswith a PVC
coverinsteadof a roofpanelto allowloadingfrom
thetop.
Thedoorscanbe
to makeloadingeasier.
for the transportation
Werecommend
thisspecialtypeof container
of heavy
pipes.
and
l{ow label the different types of containersr-5"
34 | UNIT4
Modesof transport
COI{TAItIER
F EAT URES
We recommend
thistype of container
for ...
It is particularly
suitablefor ...
It comeswith ...
As an extra,we also offer...
It has...for loading
1O Oescribe
thecontainerfeaturesto a partnerusingwordsfromthis unit.
Par tnerA
Par l n€r B
11
F i i e $4, p. l j
F i l e::, p.7:
So* ttre geods under the correct heading,
perishablecargo
non-perishable
cargo
heavyweightand overwidthcargo
meat . steelpipes . crudeoil r freshproduceo industrialboilers. seafoodr alcohol
r dairVproducts. tractorsr chilledor frozenfoodstuffs. harmfulchemicals
€an you think of other types of goods?Discussin a small group.
UNIT4
Modesof transportI 35
! 2 ttowsaywhichof the fotlowingcontainersyouwouldrecommend
for the dlfferenttypesof cargo
from exerclserr.
a reefer
container
b flat-rack
c tankcontainer
lt
this crosswordpuzzleontransportmodeswlth wordsfromthe unlt.
Comptete
Across
r Anotherwordfor rubbish.
4 A devicefor liftingheavyloads.
6 Another
wordforshrp.
7 fhe oppositeof sofror flexible.
Down
z Anotherwordfarpipe.
.3 A container
for liquidsis a ...container.
notfrozen.
Kept
coo[,
but
4
fittedwitha coolingsystem.
5 A container
- 4
i,lodesof transport
FreightTransport
Logistics
in Europethekeyto sustainable
mobility
:
.
:
:
'
'
'
:
t
,,
,,
'
,
,,
,
:
:
'
i
:
I
i
'
policy
Europe's
transporl
hasbeen
characterized
byliberalisation
and
harmonization
overtheyears.
Thishasslowly
thetransport
intowhatit is
shaped
system
today.
Globalization
andtheconcept
ofwider
Europe
further
challenges.
Thefast
create
growth
- driven
offreight
transpoft
toa large
- contributes
extent
byeconomic
decisions
togroMhandemployment
butalsocauses
pollution,
congestion,
accidents,
n0ise,
increased
reliance
onimported
fossilfuels,
andenergy
loss.Infrastructure
resources
are
limited
andanydisruption
inthesupply
chain
(i.e.energy)
hasnecessarily
a negative
impact
ofltheEUeconomy.
Without
adequate
measures,
willcontinue
thesituation
worsening
undermine
andincreasingly
Europe's
competitiveness
andtheenvironment
thatwealllivein.
Toovercome
suchproblems,
Europe's
transport
system
needs
to beoptimized
logistics
bymeans
ofadvanced
solutions.
Logistics
theefficiency
canincrease
of
individual
modes
oftransport
andtheir
combinations.
Asa result,
fewerunitsof
transport,
suchasvehicles,
wagons,
and
vessels
should
carrymorefreight,
lmpact
on
theenvironment
willdecrease
accordingly.
:,'i:.::;rnr'
- i:lti:li::
r,ii:.:.:=ii,
-i!:!a!:-l:
':::r:iiii:
, rll::::1!:
j':'1I:
Railandinland
watenuays
needto be
modernized.
Airfreight
should
bemore
integrated
inthesystem.
Thepositive
closely
should
development
ofshortseashipping
be
Deep-sea
accelerated.
shipping
andits
need
hinterland
connections
tobeenhanced,
friendly
modes
Shifts
tomoreenvironmentally
mustbeachieved
whereappropriate,
especially
onlongdistance,
inurban
areas,
and
oncongested
corridors.
Atthesametimeeachtransport
mode
mustbeoptimized.
Allmodes
mustbecome
moreenvironmentally
friendly,
safer,andmore
i.e.the
energy
efficient.
Finally,
co-modality,
modes
ontheirown
efficient
useofdifferent
andincombinations,
willresult
inanoptimal
andsustainable
ofresources.
utilization
riil r:.t:r
litHililGn
r Doyou alsohaveto dealwith growingfreighttrafficin yourcountry?
z Howdo you thinktransport
systemscouldbe improved?
canmakefreighttransportmoreefficient?
systems
3 Howdo you thinkintermodaltransport
.::
lsz
Plannin$and arrangiin$transport
f,llakea list of all the different factorsthat would influenseyour choiceof transport methodfor a
shipment.Completethe diagrambelow.
destination
A UDIO
A1 \1
vu-
Listento the telephonedialogueand answerthe questions.
L7
a:.1111...,:.
r
z
3
4
5
6
Whatarethe two different
railtransport
options?
Whendo theywantto ship?
go?
Wherewitttheshipment
Whichtrainoptionis recommended
for largevolumeshipments?
cheaper?
Whatwouldmaketransport
Howmuchtimewitttheyhavefor toadingthe raiIwagons?
38 1 UNIT5
Planningand arrangingtransport
{.
2
€omptete the sentsnseswith the words from the box. Then listen egein to check
7
2
3
4
5
l'm
the trainoptionsdescribed
on yourwebsite.
tell me a bit moreaboutthem?
What
the best rail option for us?
Forlargevolumes,lwould
usingblocktraintransport.
lf you wantto shipsmallerquantities,
the single-wagon
optionwouldbe
6
lf flexibilityis important,I would
trainoption.
7
8
As
9
10
you bookthe flexitrainblock
I cansuggestsingle-car
transport,whichis evenmoreflexible.
In that casewe should
the otherblocktrainoptions.
time wouldwe havefor loading?
At least7 hours,but we couldarrangelongerloadingtimes
Whenaskingfor informationwe alwaysusepolite language.We oftenstartwith a more
gene,ral
requestfor informationbeforewe ask morespecificquestions.Indirectquestions
suchas Couldyou tell me how muchit wouldcost?aremorepolitethan directquestionse.g.
How much would it cost?
I'd like to ask/enquireabout .,.
I'm callingabout ... (on the telephone)
I'm writing about/withregard to... (in an email or letter)
Couldyou tell me how much/manyflong/often...?
Customers
mayneedadviceontransport
options,fteightandinsurance
rates,shipping
and
packing
details,
theroute,detailsregarding
weight,dimensions,
andmeisurements.
Forthisconsignment
I wouldrecommend/suggest
usingair transport.
I recommend/suggest
thatyaushipthegoodsby road.
WeTYou
shouldalsoconsiderair transportfor ...
Thatdependson yourspecificrequlrements.
Sometimesyou needto providethe customerwith severalatternatives
beforea decisioncan
be made.
Another option would be to ...
Of courseit would also be possible to ... (instead).
Alternatively,you/we could ...
UNIT5
3
Herearesomemorephrases.Sortthemunderthe corect headlng.
regarding...
| (would)needsomeinformation
In that caseI recommend/suggest
that you use/ship...
I thinkthe bestoptionwoutdbe to ...
lf you prefer..., w€ couldalsoarrange...
about...?
Couldyou let me havesomeinformation
... if you like.
We canprovide/arrange/ship
As an alternative,we canofferyou ...
Whatwould be the cheapest/fu
stesVsafest/most
convenient way/option?
4
ilatch the beginnlngs of the sentences(r-6) with the endingp(a-0.
n
T
n
u
r
I wouldneedsomeinformation
z
Couldyou let me know
3
In that caseI suggestthat you
4
Fora consignment
this sizeI
5
6
Of courseit wouldalsobe
We canalsoarrangetransport
a
b
c
d
e
f
railtransport.
wouldrecommend
if youprefer.
by courier
regarding
loading
times.
whatthetransittimesare?
possible
instead.
to shipby express
service
seafreightoption.
usethecheaper
T
I
Ptanningand anangingtransport| 39
40
..]lrl-5
Planning
and arranging
transport
:..
5
Work with a paftner. Followthe steps belowand practisemaking enquiriesand giving advice.
Usephrasesfrom this unit.
A
B
Tell B what you would liketo enquireabout.
\
GiveB somedetailsof yourshipment.
,/
\
TeltB you are not sureyou wantthis option.
ThankB for help.
Recommend
oneor two options.
/
\
Ask B aboutorder/cancellation
deadtines.
AskA to be morespecific.
/
\
Offeranotheralternative.
AnswerB's question.TettB you wil[ givehim/
her a quotationwithinthe nexthour.
/
AUOIO
trr
ry
6
72
Listento a shippingagentdescribingoneof the containers
themissing
availabte.
Gomptete
detailsandlabelthe drawingwith thewordsfromthe box.
height . payload. length r
Typeof container:
4o ft opentop
1
: 4,O3okg
z
: 3z,5OO
kg
3 maximum
E
InternaI
measurements:
N
o1
4
5
6
N
7
28,47okg
Listenagainandnotethe non-metricmeasurements
theagentmentions.
1
z
3
tareweight:
internallength:
internalheight:
i 72.02 m
| 2.35m
:2.32 m
UNIT5
I
Ptanning
andarranging
transport| 41
Rewritethe sentences.
Example:
Thecontaineris 6 metreslong.
Thalangthof tho containeris sixmelras.(Or: Thaconlainar'slangthis b metres.)
Thepackageweighs45 kg.
Thisseagoingvesselis about3o m wide.
Thecasewe needto shipis r m [ong,5o cm wideand 35 cm high.
lts depthis nearly3 cm.
Theship'slengthis morethan65 m.
Theopencontainer's
doorheightis 7 ft ro in.
r
z
3
4
5
6
9
Whatdotheseabbreviations
standfor?
r ft
2kg
302
4cm
5lb
6 cuyd
7m'
81"
9pt
10 gar
1O put ttrewordsfromaboveIntothe correctcolumnin the tabte.Complete
the tablewlth other
you
measures
andwelghts
canthink of.
length
weight
surface
I volume
t;;t
fluid ounco(fl oz)
42
JNir 5
tt
Plan ninan
g da r r anging
t r ans por t
Describe
the measurements
andweightof a containerto yourpartner.Usephrasesfrom
this unit.
Partner A
Partner B
File 05, p.71
fils 13, p.72
S|IllgilgUl,t{!l-U!Mr.9l3:r:y-El9Tli-4It-QI$!919NI.
Numbers
Whendealingwithconsignment
detailsit is oftennecessaryto
talk aboutnumbers.
I
:
We writea commato showthousands(butwe don't say it!):
235,ooo
two hundred and thirty-five thousand
,
We usea oointto showdecimals:
7.5
onepointfive
We usethe word and afterhundreds:
185
one hundredond eighty-five
Whenarranging
transport,we needto givedetailsaboutthe sizeand weightof the
c ons ign me n
tot b e s h i p p e d .
Size
Our consignmentis 3 by z by 2.5 metres.
This box measuresz by t.5 by 2.5 metres.
Its measurementsare zo by 85 by 5o centimetres.
Weight
Theemptycontoinerweighs5,ooo kg.
Thenet/tare/grossweight of the containeris ... kg/tons.
Thecontainer'smaximumpayloadis ...
Dimensions
Thebox is 4o cm highlong/wide/deep.
Its/Theheight/length/width/depthis 4o cm.
Rem em b e r:
This containeris almost six metres/feet long (not six metre/foofl)
But: lt's a twenty-foot container. (notfeet!)
AUDIO
trl
\cy
t9
12 tlsten to the dialoguebetweena forwarderanda customeraskingfor a shippingguotation.
Thensaywhetherthe statementsaretrue E or fake Eaccordingto the dialogue.
r
KarlaHanssen
needsa quotationfor air freightto the UnitedArabEmirates.
z
Theywantto shipcoolingunitsto Abu Dhabi.
3
Theconsignment
consists
of r8 boxes.
4
Theywantto shipfromSweden.
5
6
Theunitsshouldbe pickedup on August6th.
Martinwitl callbackwithinthe nexttwo hours.
n
T
I
T
T
n
UNIT5
lJ
Planning
andananging
transport| 43
t istenagainandcomptete
themissingdetaitsin theonlinequotationform.
Quotationform
name:
Company
Contact:
KarlaHanssen
TelNo:
oo4689oz65o3o
FaxNo:
oo46 89o265o39
Emailaddress:
khanssen@coolair.se
Shippinginformation
Pointof originr
Destination:
Methodof transport:
Air
Numberof units/items:
Pick-up
date:
Deliverydate:
Freightinformation
Volume(m3):
30.37
(kg):
Totatweight
(cm):
Dimensions
t7o cm high,r45 cm wideand8z cm deep
Typeand natureof goods:
Speciatrequirements
Hazardous:
0ther:
mustarrive
1/1 Worf with a partner.WriteanemaiIaskingfor a quotation.Includetheinformationfromthe
orderformabove.
Rlgy-lllll!9-1-glqr!Ie!!',ll'.
.--,,
-
ll.'.l,ii,.l
-.--.--,-,-
We/lneeda quotationfor a shipmentto ...
Pleasequotefor (thesupply/transport
o0 ...
Pleasesendus a quotationfor ...
Pleasequoteyourlowestpricesfor ...
rates,
Yourquotationshouldincludedetaitedinformation
on freightand insurance
detivery
terms,deliverydate,andtermsof payment.
44
UN I T5
1$
Plan ninagndananging
t r ans por t
nut the wordsin the right order.
r
2
3
4
5
6
a shipment/send
lus la quotation
/ please
lfor lto Madras
your
quotation
state/ delivery
date/ ptease
in
/ yourearliest
/
tetus/could/thefotlowing/ptease/haveaquotation/inctuding/detaits
lyou?
a parttruckload/shipping
rates/what/your/for/to Birmingham
lare?
on sailingtimes/ yourquotation
rates/ also
/ detailedinformation
/ should/ andinsurance
include
the foltowing
consignment
/ please
I forI of I quote/ the transport
In thi; week's issue of our GLOBAL TRADE maga:ine
wq qf.feysome expert advice on how to successftrll-tship
,8,oa,ils,a6, nod fr om Hank Wil cox. As th e exp o r t rnan ag er
for Jonston Cosmetics, Hank overseesthe distribution of ;,,,;,,,,t,,.:,;,,,,;;:::,,;;,;;,:,:,':,
cosmetic products to more thttn 40 countrie.s worldwide.
Overseas trade and logistics issuesplay amajor ysls if' t;'::t:':;,;:,'.:,';;';a;,:,:,
:r'r":'
the:iompany's business.
How do you successfullymanage shipping
advice.We usuallyaskfor four quotationsfor
logisticsat Jonston Cosmetics?
eachshipment.
I think it's most importantto work with good
freight forrvarders.So before we actually choose
a freight forrvarder,we check whether their
servicelevel comesup to our standards.
We have a team of experiencedlogistics people
who discussthe bestpossiblefreight options
What exactly does that mean?
with the customerandhandleall the paperwork.
Documentationis really very important,
forwarderswho meetcertainrequirements.
especiallyif thingsgo wrong. So we always
One thing that's really importantis reliability.
make surewe havecopiesand duplicatesof every
We needto be 100per cent surethat our
documentin casesomethingis lost.
the right time. We also expect a high level of
communication and co-operationbetweenthe
forwarder and ourselves.And our forwarders
must be ableto provideflexible transport
solutionsat shortnotice.
4
oYerseastrade?
Well, it meansthat we only want to work with
consignmentsaredeliveredto the customerat
1.
What about all the documentation required in
Consignments can easily be damaged in
transit. Are your customers aware of that?
Yes, rvealwaysadviseour customerson the
risks and offer them the most suitableinsurance
for their consignments.Unfortunately,handling
damageis quitecommonso it's alwaysa good
And what about transport costs?
ideato insurea consi_enment.
And insuranceis
The price is also importantobviously,but asI
lessexpensivethan mostpeoplewould expect;it
said,thereareotherthingsto considersuchas
usuallycostsbetrveenone andtwo per cent of the
quality of service,handlingofpaperwork and
consignment'svalue.
Doyou haveanyexperience
in dealingwithfreightforwarders?
Doesthe textmentioneverything
a 'good'forwarder
shouldbe ableto do?Canyouadd
otherasoects?
lf you hadto choosea forwarder,
whatcriteria
wouldbe mostimportant
foryou?
In whatcasewouldyou recommend
freightinsurance?
l+s
Shipping goods
Doyou knowwhat thesemarkingsrepresent?0iscusswith a partner.Try to labelthe shipping
markingswith the correctwords.
Doyou know any other rnarkings?
I
Hereis an extractfrom a manualprovidingrail loadinginstructions.(ompletethe sentences
with
wordsfrom the box.
carefu[tyr attention. overhangifrs.isure o place o examine. secure. instructions
. fit . distribute. exceeded. diagonalty
z
3
4
vehiclecarefully.
2arnqq
fho
rll:qnn
Do not ptaceitems
Whenloadingis complete,
ensurethatit fultycomplies
withthe
givenin our RailInstructions
Manual.
Examine
loadcarefutly
andmake
it is undamaged
andsuitablefor
loadin g .
6
longer,heavierpieceson the bottomof the load.
Makesurethat loadis
45
- 6
S- :: :e goocs
Ensure
vehicte
is
to be loaded.
Strap
loads.
givespecial
the vehicle,
to doorsecuring
mechanisms.
9 Whenchecking
10 Examine
vehicleand load
afterloading.
t7
loadas evenlyas possible
and makesurewheelsareevenlyloaded.
t2 Checkwhethervehiclecapacity
hasnot been
7
8
2
ilow matchthecorrectsentences
with the instructionsbelow.
a
b
c
3
beforeloading:
duringloading:
afterloading:
Matchthe beginnings
of thesentences
{r-8) with theendings(a-h).
r
protruding
Remove
z
Coverthe damaged
wall
3
Secure
the loadto
4
Filtempty
5
6
pallets
Replace
damaged
Alignthe load
7
8
Stackthe boxes
a
b
c
d
e
f
g
h
preventmovement.
on patlets.
vertically.
staplesor naits.
spacesbetweenproducts.
loadingis complete.
of the container.
with newones.
Sealthe container
after
n
n
T
T
T
u
l
n
M@
w lrul
ffimffi
[,-]
ItrYril
lffiil
tH*|+t"l
W
ffi
EXPTAINING
HOW T O DO SOM ET HT NG
Whenexplaining
you canusethe imperative
how to do something,
formof the verb,
Usethe infinitivewithoutfo, likethis:
Examinethe load carefully.
Do not overloadthe vehicle.
U N I T G S h i p p i n g g o o d |s 47
4
Gomplete
this emailaboutanurgentshipmentwith prepositions
fromthe box.
:.:a:..
:::a:.,.
.',
. with o in r Out . tO . betWeen r,rl1Of
by r g6rrr
hd
"_-****
$ Sonja
fi
rthescheduled
there
isa problem
deliveries
{ I'mafraid
: France
nextweek.Ourcustomer
Pharma
GLP
inBresthasjustinformed
3ofstockandneedanurgentdelivery
methattheyarealready
ofthe5 mg
onextweek.
packs
thisweekinstead
30and90piece
wemusttryto makeonepartialdelivery
lf possible,
5Wednesday
(oras
isfinished)
s00nasthepackaging
ofthe5mg30packs.
6ourproduction
plantinGermany
Weneed
a directtruck
andBrest.lf we
morning,
thetruckshould
arrive
canshipthefirstpaftonWednesday
Brest
onThursday
afternoon.
Thesecond
delivery
should
bemadeonFriday
withtherestoftheSmg30andthe90packs.
As
8Monday,
theproducts
areneeded
thetruckmustbeunloaded
inBreston
Saturday
orSunday.
Please
letmeknowif thereareanyproblems!
:
=.
Regards
JonFrederikson
Logistics
Manager
i:ffi
@w
=3
iV
:;'
Ff5frts,,i*r.t=:..-=
:i::::::rfi,s,rfW
'"'"'=4
AUDIO
ff,
w
74
5
Soniaand fon are discussingthe urgent deliveryoverthe phone.Listenand answer
the questions.
r
z
3
4
5
6
Cantheyuseoneof theirusualforwarding
agents?
Howlongwouldthe fastestdeliveryservicetake?
Wouldexpress
deliverybe a goodoption?
Whyis it not possibleto deliverat the weekend?
WhatdoesJonwantto do next?
Put the words in the orderthey are mentionedin the dialogue.Thenlisten againto check.
r
2
3
4
5
6
reallylhere llthink/a problem/we've/got
use/thisshipment/our
lfor lone/unfortunatety/wecan'tlof/regularforwarders
we/smallerllhis ldeliveries
/ means/ partiatlthat lwoutd/ haveseveral
haveto / a lot more/ and/ as lwe'd lpay/ a resutt
Saturdays
andSundays/because
of /deliver/we/ can't/atthe weekend
/drivingbanI on I
the HGV
problems/this
deliveryino idea/ l/woutd/cause/somany/had
4 8 | UN I TG
go od s
Ship pin g
I N T O R M I NG
SOM EOI{ EABOUTPROBL EM S
T et ling
s o m e o n th
e a ts o m e th i ncga n n o b
t e handted
i n the w ayi t w aspl anned
or that
something
hasgonewrongcanbe difficutt.
That'swhy it is importantto staycalmand use
polite[anguage.
lt is usuallya goodideato saywhatthe problemis exactlyandthenexplain
the situation.Weoftenusebeginnings
suchas I'm afroid...or l'm sorry,but...,evenif we
arenot responsible
for the problem.
First,we givea briefintroduction
andthengo on to explainthe situationin moredetai[:
problem
fm ofroid there is a
with customsclearance.
I'm sorry, but therewill be o deliverydelay.
Wemayatsowantto givereasonsfor the probtem:
Thedelay was causedby a rail strike in ltaly.
Theconsignmenthas to be repackedbecausethe cartonis damaged.
Therewasa delaybecauseof bod weother.
Therewasa delavbecausethe weatherwas bad.
Wemayalsowantto talk aboutcontrast,
e.g.whenwe explainthat therewasa problem,but
it hasn'taffectedthe outcome:
Althoughthe load wosn'tsecuredproperly,it arrivedintact.
Theload wasn't securedproperly,but it arrivedintact.
ln spite of the strike,the consignmentarrivedon time.
Despitebeingdelayed,the consignmentarrivedon time.
Sometimes
we alsoneedto explainthe consequences
of certainevents:
Theresult wos thot the goods didn't leave the worehouseuntil Friday.
As a result,the shipmentorrivedtwo hourslate.
There'sfog at the airport so the flight hasn't token offyet.
7
Comptete
thesentences
with wordsfromthebox.
so . because. although. due. asaresulto despiteo becauseo inspiteof
r
z
4
5
5
Z
Ourcustomer
wantsto shipvatuabte
freight,
we needto thinkaboutinsurance.
A partof the shipment
seemsto be damaged
of roughhandting.
_
neededthemurgentty,
the customer
the goodscouldn'tbe delivered
at the
weekend.
Theflightwascance[led
to bad weather.
Thedriverhadthe wrongaddress.
, it took himthreehoursto deliverthe
Dallets.
Theconsignment
arrivedon time
formatities
at the border.
atlthecustoms
Weareunableto shiptoday_
we'vehadproblems
with ourdispatch.
beingwellsecured,
the loadwasdamaged
on arrival.
UNIT6
I
Choosethe correct words to completethese sentences.
r
z
3
4
5
6
I
S h i p p i n g g o o d|s 4 9
As a reason/result/cause,
Thedocuments
statedthe wrongquantities.
the shipmentwas not
acceoted
at the warehouse.
Thedelaywasfound/noticedlcaused
by an accidenton the motorway.
WhenI spoketo the logisticsmanager,
it noticed/sadturned
out that they had useddifferent
packingmateria[.
we are unableto deliverthe consignment
Unfortunately,
due to/because/so
technicalproblems
in ourwarehouse.
Although/ln
spiteof/Butthe delay,the deliverywitl stittarriveon time.
for this delay?
Whatis the cause/reason/result
Youarea freightforwarder.
Caltyourpartnerto informhim/herabouta deliverydelay.
phrases
from
this
unit.
Use
Pafiner A
Partner B
Fite 06, p. 71
File 74, p.72
1O fnerearesix mistakesin this email Ganyoucorrectthem?
Dear
Cheng
packing
thefollowing
list,andshipping
Please
findattach
documents:
delivery
noteN"70007'108,
order.
hasjustpicked
upthegoods
fromourwarehouse.
Thegoods
beatyour
Ourfonruarder
should
2009.
disposal
atMonday
31October
thatacopyofthebatch
willbesend
Please
notice
certificate
toyouassoon
byemail.
aspossible
Assoon
theoriginal
wewillsendittoyou.
aswerecieve
batch
certificate,
questions,
please
lfyouhave
letmenow.
anyfurther
Regards
AnaGarcia
Logistics
Manager
L
,
ADYIC!
Er{r
91 9tl1l_l!
Whendealingwith shipments
it is commonpractice
to advisethemthat a shipment
to customers,
hasbeensent.Oftendetailson departure
and arrivaltimes,ordernumbers,
and documents
aregiven.
Weare pleasedto inform you that your order has been dispatchedby truck todoy.
OrderN" 3otz has been dispatchedby flight 84479 today.
Weore pleasedto advisethot your order N" z3/tj46 was shipped on board the
Line'.
vessel'Ocean
Theconsignmentis due to arrive in Sydneyon August z5th.
Theabove order has been handed over to our forwording agents todoy.
Theconsiqnmentwill be deliveredto vour warehousein Brussels.
5 0 | U NIT6
11
Ship pin go
g od s
txrite a similar email informinga custcmerabcut dispatch.
Include
the fotlowing
information:
r Theordernumber.
z Whenthe consignment
wassent.
wasshipped
3 Howthe consignment
(road,air,rail,sea).
a Whereit wittbe delivered.
site.
5 Whenit willarriveat the customer's
t
T
f*
12 Uatctrthewords(r-5)with thepictures(a*e).
r
bale
2
chest
i^
t^ ^,.^ t t- ^- 1.
u o t | tr L/LoJN
4
drum
5
Crale
ilru
a-b
U N I T6
lJ
S h i p p i n g o o d s| 5 1
Xow match the items in exerciserz with the correct definition.
Largecylindricalcontainerwith
a flat bottomandtop. lt is madeof woodand is usedfor
tiquids.
Woodenboxmadeof woodenslats.lt canbe openor closedand is usedfor packinggoods.
goods(oftenraw materiaD,
Largepackageof presspacked
whichis tighttybound,wrapped,and
banded.
Sturdyboxwith a tid whichis madeof metaIand oftenusedfor storage.
metaIcontainer
for tiquids.
Cylindrical
a
b
c
d
e
1/1 USff, internationalfreight forwardersb*sed in Ghicago,glvesomeshipping instructionson
with wordsfromthe box.
their website.€ompletethe sentences
lmarko clearance
o withstandr,wqight. appointqd
. exhibitqr. importinil:,'.ina*iAuaffy
6e6
S'
._*
fu
t
www.e xp och ica g o .io m -
G'*--
o,
;
r*
IE
rc
Shipping
Instructions
[:F
A s t h e o f f i ci a |i n te rn a ti o n a |fre i ghtfonalar der - |byEXP0CH|cAG0,W eW i||l i E
I'F
c o . o r d i n ate a ||i n te rn a ti o n a |shipmentsandar r angecUstomS- 2for thisevent.l
q
Please
read
thefollowing
information
regarding
carefully
shipping
requirements
for
3goods
intotheUS.
Packing
andMarking
4handling
packed
1 Ensure
thatallboxes
aresecurely
inorder
to
bycarriers
andonsite
contractors,
5allcartons.
2 Clearly
cases.
orcrates
ontwosides.
you
your
goods
inacontainer,
makesurethatallcartons
3 lf ship
are
inthefollowing
marked
manner:
andlabelled
Address:
of
Name
ofstand:
Number
(...)of(".)
number
Case
inkg:
Total----'---..---------B
_
6
i- --;.g goods
Terminal
I A lhenHeathrow's
5 was
Y Y officially
opened
bytheQueen
in
March2008,operator
BAAsaidthatit
wouldputtheairportatthecutting
edge
of global
travel.
Thecomplex,
which
costf4.5bn,includes
50 newaircraft
stands,
a largecarpark
aswellasrailandunderground
linksto
London,
lt isdesigned
to handle
12,000
bagsanhour.
passengers
BAAclaimed
thatchecking
inforflightswouldbesimplified
forupto 30 million
a
yearbyonline
fastbaggage
facilities
handling.
check-in,
dropping
andsophisticated
baggage
Twoweekslater,onlaunch
day,however,
dozens
of flightsinandoutofthenewterminal
hadto
becancelled
dueto a breakdown
ofthebaggage
handling
system,
Bytheendof thefirstday,
hundreds
of passengers
wereleftstranded
attheairportandtherewasa backlog
of morethan
15,000bags.
Whathadgonewrong?
0n launch
dayproblems
started
immediately,
almost
whenstaffandpassengers
hadtrouble
parks.
queues.
Iocating
Delayed
car
opening
of check-in
thenledto long
Additionally,
workers
in
thebaggage
sorting
areahadproblems
logging
onto thecomputer
system
or couldnothandle
theRMS(Resource
Management
whichallocates
System),
baggage
handlers
to loador unload
aircraft.
Asthecheck-in
staffwerenotawareofthesituation,
theycontinued
to addluggage
to the
system.Asa consequence,
check-in
hadto besuspended
intheafternoon.
Anaviation
laterexplained
analyst
thatthebacklog
of baggage
wasmainly
caused
byproblems
processing
withtheterminal's
three-stage
baggage
system.
Thefirststage,thefastbagdrop-off,
wasworking
stage,an
asplanned,
butthesecond
underground
conveyor
system,
hadbecome
clogged
workers
werenot
upbecause
baggage
ableto remove
thebagsquickly
enough
attheotherend,
BAsaidthattheyknewthefirstdaywouldbecritical
ofthe
because
ofthesizeandcomplexity
moveintoTerminal
5, andthattheywereworking
hardto resolve
theseissues.
16@
r
z
3
problems
Whatarethe mainlogistics
mentioned
in thisarticle?
Haveyou everexperienced
similarproblems
at an airport?
Howimportant
is logistics
for an airport?
153
Warehousingand storage
(a-0withthewords(r{}.
Lookatthepictures
ofwarehouse
equipment.
Matchthepictures
!ffi!
tr\
UJ
t:l
tl
r
handpatlet-truck
z
tote bin
3
fork-tifttruck(CBtruck)
4
pallet
rotl-cage
5
6
(Europalletor UK)pattet
trolley
Readthe text describingwarehouseareasand label the areaswith wordsfrom the list.
anddispatcho receiving. collation
sortation. marshalling
andvalue-added
services
o back-upstorage. orderpicking
goodsarriveand
Firstof a[1.thereis the
'area.That'swhereall incoming
is checked
documentation
and recorded.
Goodsareoftenunpacked
or repacked
hereto maketheir
formatmoresuitablefor warehouse
handling.
inventory.
' areaholdsmostof ourwarehouse
rareathe goodsareselected
ln the
in the rightquantities,
that meansthe
quantities
required
by the customer.Herewe alsobreakbulk.Thatmeans,for example,
after
(e.g.paltets),
goodsin [argequantities
receiving
we needto packthemin smallerseparate
unitsfor
the customer.
- areawe dealwith smatler
In the
ordersizes.Sometimes
several
orders
havebeenbatched
togetherto simptifu
the pickingprocess
and nowneedto be sorteddownto
individual
orders.
54 | UNIT7
Warehousing
andstorage
:
Afterpicking,
the goodsareconsolidated
and madereadyfor dispatch.
Depending
on the
customer's
requirements
the goodsmaybe packedinto cartonsor casesor theyarewrapped
(i.e.stretch-wrapping
or shrink-wrapping).
Somewarehouses
alsoprovidespeciaIservicessuchas
labelling.
Thispartof warehouse
operations
is called
6area.Thegoodsare brought
Thefinalstagein warehouse
operationsis the _
togetherto formvehicleloadsand arethen loadedonto vehiclesfor onwarddispatch.
2
3
ilatch the warehouseareas(rg) to the activltiesthat take placein them (a-f).
n
n
n
r
dispatch
z
co[[ation
3
reserveStorage
4
orderpickingandsortation
5
receiving
a
b
c
d
e
goodsare broughttogetherfor loadingand transport
wherethe goodsare kept until required
the goodsareselectedand put togetherin the unitsrequiredby the customer
completeordersare packedand wrapped
the goodsarepreparedfor warehouse
operations
T
t
tatch the verbs (r-8) from the text in exerciser to the correct definitions (a-h).
r
label
z
repack
3
handle
4
select
5
6
batch
sort
n
n
n
I
u
u
l
u
7
8
wrap
a
b
c
d
e
f
g
h
put goodson a palletor vehicle
providespecificinformation
on the productitselfor the packaging
dealwith
pickor choose
put severalthingstogether
packin specialmaterialfor protection
put into new unitsor formats
arrangein a specialway or order
load
UNIT7
Warehousing
andstorage| 55
THE PASSIVE
processes,
Whendescribing
the passivevoiceis oftenused
with modalverbssuchas con,must,moy,should,etc.
Theforks conbe raised by a simple pump action.
Thissystemmusthefitted with detectors.
Or we canusethe passivein othertensese .g.the present
oerfecttense.
After the goods hovebeenchecked,theygo into
back-upstorage.
Theunloading hos beencompleted.
4
Completethe sentencesusing the correctactiveor pa$siyefcrm of the verbsin brackets.
o
b
c
e
f
(check),
Afterthe unitload
it goesintoautomated
storage.
(identifrf)
As soonas an appropriate
location
by the warehouse
(must,issue).
management
system,a put-away
instruction
(report)
driver
Afterthe vehicte
to the gatehouse,
the vehicle
(check)by staff.
documentation
(process)
(may,[abel)
Thenthe packages
i.e.they
with barcodes.
(check)
Thegoods
on unloading.
(direct)the driverto an unloading
Afterthat,staff
bayor a parkingarea.
Nowput the steps in the goodsreceivingprocessin the correctorderr-6.
A UD I O
efi\,
{3
75
5
Listento this extractfrom a presentationabout a new warehousemanagementsystem.
Nowsaywhichof thesestatementsistrue 7 fatse:f .
r
z
3
4
5
Theexistingsystemis not veryefficient.
Theycoutdcentralize
inventories
in oneCanadian
warehouse.
can
be
reduced
Cycletimes
by at leasthalf.
Theycouldreducewarehouse
areafromfourfloorsto one.
Printon demandallowsthemto printinvoices
in severaI
languages.
56 ' riNlT7
Warehousing
andstorage
:.
6
ilow listen to the recordingagainand completethe sentences.
r
I thinkthisnewwarehouse
areamanagement
systemWMSzX wouldhelpus cutcostsand
z
Onegreatadvantage
of WMSzX is thatwe couldreducethe numberof warehouses
acrossCanada.
Anotherinterresting
featureof WMSzX is customer
order
Warehouse
couldbe improved
as weilby transferring
departments.
WMSzX woutdalsohelpus reducewarehouse
areaandground
Thecouldbe achieved
sysrem.
by instalting
an automated
storageand
given
Thenewsystemwouldalsoenableus to
material
flow
at
any
the
moment.
Thisallowsprintingof [abels,brochures
in z5 languages.
and customer
ourprocesses.
3
a
6
8
ADVAI{TAGES
ANDPOSSIBrE
IMPROVEMENrs
..,.II![TI9ABOIJT
is ...
Onegreatadvantage
featureis ...
Themostinteresting
It wouldhetpus reduce/increase/improve/optimize
...
Anothermajoradvantage
is/woutdbe ...
It woutdalsoguarantee/ensure
...
7
Workwith a partner.Eachof youhasa warehous€
rnanagement
system.Presenttheadvantages
of yoursystemto yourpartner.Usephrasesin the box.
Partner A
Par t&erB
I
File 07, p- 71
F i l e r 5" p.7z
Comptete
thedescriptions
of typiratwarehouse
equipment
andsystems.Usetheadiectives
from
the box.
:::rr,a:1.t:::r
, t.
.. .ir.r':
. mO'Uite
. aUiuiiltrco suitable. bulky. driverless. rigid . collal0sibite
stackable
guidedvehicleis a
r An automated
truckwhichis controlled
bycomputer
powered.
andelectricalty
z lBCs(intermediate
butkcontainers)
madeof metalor ptasticare
but there
arealsoonesmadeof canvas.
whichare
and sides.Theyare usuatly
3 Cageand box palletsarefittedwith corner-posts
paltetracking,
storage
APR,i.e.
is used.
4 In paltetized
products
pattetization
not
Some
are
for
itemsor
e.g.
expensive
electronic
5
largeand
items.
6
shelving
is oftenusedfor smallerproducts
in non-palletized
systems.
UNIT7
Warehousing
andstorage| 57
AUDIO
a
76
9
Putthestepsin this integratedpackinglocationsystemin thecorrectorder(r-8). Thenllsten
andcheck.
T
il
I
n
n
n
n
n
Youscanthe barcode
of the shippinglabel.
Thesystemcatculates
theweightofthe package.
Youenterthe system.
Youchoosemeansoftransport.
Youcanput togetherpackages.
Theshippinglabetsareprinted.
Youcanseeandaccess
all positions
in the container.
- systemprintsdelivery
Theorderis complete
note.
tO Xowlistento thedialogueagainandcomplete
thesentences.
to scanin the barcode
r Afterthe goodshavearrivedat the packinglocation,
ofthe shippingbox.
youenterthe packinglocationdialogue.
2
got
I
What
is
oK.
that.
3
youcanaccess
a[[positions
in the pickingcontainer.
+ Wel[,
package
the
is
complete,
the
system
witlautomatically
the
calculate
5
weight.
printthe shipping[abels.
Thesystemwill automatically
6 Thatis
Andnowwe
of thisprocess.
has
the
order
beencompleted,
the deliverynoteis printedautomatically.
8
O
Itff
Z
Warehousingandstorage
First0y)/First
of atl ...
Second(ly)
...
(oftheprocess)
Thefirststep/stage
is ...
Then...
Afterthat...
Thenextstep/stage
is ...
Fottowing
that...
Finally...
Thelaststepis ...
Once/After
X hashappened
...
11 Workwith a partneranddescrlbea proceisftomyourowniob in yourownwords.Usephrases
fromthls unit.
12 Completethis crossord with wordsfromthe unit
Across
2 Keepgoodsin a warehouse.
4 Puton top ofeachother.
products.
forsmaller
5 Container
6 Selectthe rightitems.
D,OWn
r Formsmaller
unitsfromlargerunits(z words- 5,4).
z Putintotherightorderor package.
3 Anotherwordfor orticleor piece.
U N I T7
Warehousing
andstorage| 59
Readthe text about modernwarehousingand answerthe questionsbelow.
WAREHOUSING TODAY
the past,a warehousewas only seenas a place
fn
Ito storethings.[t oftentook up a lot of ground
spaceand goods were usually picked by hand or
using a fork-lift truck.
During the last few years,however, the role and the
designofthe warehousehaveradically changed.
The warehouseis now considereda critical link
between a manufacturing plant and the external
world with a strong impact on the performanceof
the entire manufacturing and logistics system.
Warehouseautomation and complex technologiesare now usedin order to produce effective
operations.Many warehousestoday are equippedwith warehousemanagementsystems
(WMS), which automatethe product flow throughout the warehouseand maximize the use
ofwarehousespacethrougheffectivepicking methods,locationconsolidationand cross
docking.
Automated Storageand Retrieval Systems(ASiRS) have been introduced in many
warehouses.AS/RS involves high-racking storagewith a machine operating within the aisles,
serving both sidesofthe aisle. Thesesystemscan pick, replenish, and perform inventory
checkswithout a human operator.
In fully automatedsystems,conveyor belts are very important as they link the different areas
of the warehouseand carry the goods to where they are required: for example between the
receiving areasand reservestorage,or betweenthe picking and loading areas.
The warehouseoftoday would be unthinkable without the barcode.The barcodelabel on each
item provides specific information about the product, which can be transferredto a computer
system.This makesit possibleto locatethe item's positionin the warehouseand find it
again.By using automatedtechnology,suchasbarcodescannersand RFID (radio frequency
identification), warehouseinventory and product flow can be efficiently mana-eed.Combined
with modern IT systems,barcodesenablewarehousestaff to track and trace all items in the
warehouseat any given time and usuallyin real time.
I
2
firPnrtwer+.?5
lilE@
warehouse
r Howis yourcompany's
organized?
yourselfz
2 Doyou workin a warehouse
changed
overthe lastfewyears?
3 Howhaswarehousing
ttru
Documentationand finance
Herearesomemoreabbreviations.
Theyall relateto documentation
andfinance.Doyou know
what they mean?
t
z
3
4
5
5
7
8
t
BIL
DIP:
EXW
CIF
AWB
IMO
BIE
L/C
B--tof t----Do-u---ts
aga---tp-y---Ex----C--t,in-------,
fr----Airw--b--Int----t----m----yo-d-B--lof ex-----L--t--of cr----
Completethis list of documentsusedin foreign trade with wsrds from the box.
approvedrauthority.required.commercialoindicating.draft.receipt.conditions
o carriage. hazardous
r
Commercial
invoice
A document
that contains
specific
information
regarding
the goodsshippedandthe
agreedbetweenbuyerandselter.
z
Certificateof origin
Document
lt is often
usedin foreigntradewhichstateswherethe goodswereproduced.
by customs
authorities.
3
Packinglist
A document
whichspecifies
the contents
of anyformof packaging,
e.g.boxes,containers,
cartons,
without
thevalueofthe goodsshipped.
4
Air waybitt
A contract
betweenairtineandshipper.lt is a shippingdocument
whichstatesthe termsand
conditionsof-andisalsoareceiptfortheconsignment.
5
Consularinvoice
A specialkindof invoicesometimes
required
by the importing
country.lt needsto be
by an embassy.
6
Proformainvoice
A
p [ ac e .
invoicewhichthe sellerprepares
beforethe actuaIshipment
takes
UNITB Documentation
andfinance| 61
Exportlicence
A document
whichis grantedby a government
goodscanbe exported.
and statesthat soecified
Customsinvoice
goods.lt
required
by customs
in somecountries
A specific
document
e.g.USwhenimporting
invoice.
includes
moredetailsthana
Dangerousgoods declaration
preparedby the shipper/consignor
whichstatesthat
Certificate
handledaccording
to internationat
shippingregulations.
goodsare
ro Bil[ of lading
betweencarrierandshipperwhichspecifies
A contract
the goodsto be shippedandthe
deliveryterms.lt is alsoa
of shipment
andaccompanies
the goodsuntilthey
reachtheirdestination.
2
CBGtOBAtSHlPPlt{G,UScustomsbrokershandlinganinternationaltradeevent,providesome
instructionsontheirwebsite.Putthewordsin thecorrectorder.Thefirst wordhasbeendone
already.
-e-e,6::.--g
+'
,:*--* -
f
'-wwwfB-sio6eGFipfinsrom
i,Gi'
---
@ rF
I
I;E
: To ensurecustoms
entryandavoiddelays,pteasereadthe followinginstructions
carefully: l:E
t
Providelyoulthe goods/toship/descriptions/clearand
detaited/of/wish
z ldentifir
/ by using/ the goods/ shipped
/ to bei HTSor BTNnumbers
/ of
/ the items/ the value/ indicate
3 Clearty
/ the goods
4 State/ were/ where/ manufactured
invoiceI of I priorto arriva[
/ fourdays
5 Send/ and packingtist/ sixcopies/ the commercial
6 Thedocuments
/ details/ include/ the following/ must
ListI of I each/ the quantity/ item
8 Inctude
/ the person/ the name/ preparing
/ the documents
/ andsignature
/ of
descriptions
/ values/ yourinvoices
9 Donot use/ andlumpsum/ on / generaI
10
Specifu
I eachlweight/ anddimensions
/ the contents
I of I box
IE
lE
u
62 | U NrrE Documentation
and finance
AUDIO
dr\
!i3
17-79
3
Thereis a Problemwilh an urgent delivery.Listento the three phoneconversationsand answer
the questions.
Conversationr
r Whyis the customer
in lcelandupset?
z Whydo theyneedthe consignment
so urgently?
Conversation
z
3 Whatwentwrongwiththe shipment?
4 WhendoesMs Egbertsaysheneedsthe
consignment?
.,
'1"'t''
Conversation
3
be shippedto
5 Whenandhowwillthecontainers
lcetand?
6 Whenshouldthe containers
arrivein lceland?
Why
could
the
consignment
rejected
be
at the gate?
I
4
Completethe sentenceswith wordsfrom the box.Thenlisten againand check.
get back . the least r V€fVsorry . be OK . just tatked . find out . shouldhave
r tee tO . See,ms
that r SOrtedsu1,r,aget On ,.;.:.
,1.
t
2
4
5
6
7
9
10
...'
Sorry,I haveno ideaat the moment,but l'il
oK,l'il
to this straightaway.
just
l've
checked
a[[the documents
and it
we usedthe wrongaddress.
I'm
aboutthis,Ms Egbert,
but l't[do everything
I canto getthis probtem
l'Il
I've
Thatwayyou
Wouldthat
Yes,I'll
It's
to you as soonas I'vespokento the forwarder.
to our freightforwarders
herein the UK.
themby Fridayafternoon.
for you?
that.
I cando for you.
T A K I N GA C T IONAND APOT OGIZ ING
Aftera problemor mistakehasbeenbroughtto yourattention,it is importantto dealwith it promptiy.
Notethat we tendto usea moreformalstytein writtencommunication.
Whenrespondingto
a customer,
it is a goodideato acknowledge
that we areawareof the probtem:
Weare replyingto your emailof April z4thinformingus that... (moreformal)
Thankyou for informingus about an errorin our December
statement.(moreforma[)
Thanksverymuchfor pointingout the mistake.
I understondthere is a confusionin addresses/delivery
dates.
UNITg
Documentation
and finance I 6it
wewantto d,o(or havedone)to solvethe problem.Weoftenusephrasalverbswhen
Thenwe saywh'd.t
tatkingabouttakinga,Ctionr
Wearelookinginto thismatterandwlll contactyou agalnlatertoday,(moreformal)
fgttslvwill get in touchwith fhefo,mardingogentat once.
l'll fnkecareof thisstralghtaway.
I'l[ get on to that now.
I'ilseeta thislmmcdiate[y.
I'll get backto you on thot assoonaspossible.
for the problemor mistake:
Wettsualtyalsoapologize
(morefornal)
Wewouldliketo apoloEi..ze
far the inconvenience.
(moreformal)
Vleverymuchregretthismisun'derstanding.
l'n ve'tysorryaboutthgt
(onceagain).
Letmeapologizefor thisdelay/mistake/error
5
Comptetethe sentencelrwith verbgfrom the bor.
r
l'll
2
CanI
to this immediately.
to youonthatin abouthalfanhour?
of that straightaway.
3 o K, l ' [
with the courierpeopleat once.
4 Fine.I'll
Thanks
for
letting
me
know.
l'll
thisrightaway.
5
6 Yes,we'll
into the caseand callyou backtomorrow.
6
Xlorkwith a partnerto solvea problem.Usephrasesfrom thls unit.
64
-\
- 8
Documentation
and finance
:
7
Afterarrangingtheexpresstransportwith the forwarder,Peter,the logisticsmanagerwritesan
emailto confirmwhathasbeenagreed.€hoosethecorrectpreposition.
Dear
MsCharleswofth
thephone
thismorning,
Please
Asdiscussed
aVon/to1
weenclose
shipping
order
No09/13087-02.
transport
tolceland
through
Cargo
Worldwide
Express,
asagreed.
arrange
express
oftheconsignment
3Selfoss,
premises
Please
notethatthegoods
mustarrive
on/in/at'zthe
customer's
aVon/n
lceland,
on
4
p.m.
August
22untilllolby
4
Friday,
atthelatest.
6
5thisconsignment
Asagreed,
theshipping
costs
trom/for/to
aretl,570,payable
aVwithin/during
7
8
invoice.
Please
address:
30daysofreceipt
of/from/by
sendthefreight
invoice
aVon/tothefollowing
VITA
Ltd
COSMETICS
1BSouth
Road
Bournemouth
BHB
sSX
Bestregards
Peter
Bott
Logistics
Manager
'.Pl-s9-ll!{l$-..-'',-,,,-..'',,.",,
..:-;--,r,,,::-..'.'-:..
I
)
-" ,..,,". *--:,,
We usethe prepositions
by and until to describedifferentsituations:
by = somethinghappens(or shoutdhappen)not laterthana specificpointin time
Theconsignmentmust be deliveredby Friday.
until/tiil= somethingcontinuesup to a specificpointin time
Thelogistics managerwill be away until Friday.
I
Complete
thesentences
with byot until.
r
2
5
+
6
l'll makesurethatthedocuments
arrive
the end of the week.
We haveto arrangeshipment
August 4th.
l'm afraidtherewilI be delavs
the begi nni ngof Juty.
Monday.
Theysaidwe wouldreceive
the consignment
Callmeif thereareanyproblems.
l'[[be in my office
6.3otoday.
We requirethe goods
March r5th
UNITS Documentation
andfinance| 65
I
Matchthe paymentmethods(r-5) with thedefinitionr{a-f}.
1
payment
advance
z
cashon delivery
3
Openaccounr
4
documents
againstpayment
5
5
documentary
credit
bankguarantee
n
n
n
I
l
n
paysimmediately
Customer
on receiving
the goods.This
serviceis usuatlyprovidedby the postofflce.
Usedto coverfinancial
riskin international
transactions
e.g.if a buyerdoesnot pay.
Theexporter
suppties
the goodsandthe importer/customer
paysfor themat an agreeddatein the future.
Invotves
the buyer'sandthe sel[er's
bank.lt is a promise
madeby the openingbankthat paymentwittbe madeon receiving
documents
that complywith
the termsagreed.
(CAD).
Alsocalledcashagainstdocuments
lt meansthatthe exporterhasfull controloverthe
payment
documents
until
hasbeenmadeby the importer.
Customer/importer
hasto payfor the goodsbeforetheyareshipped.
AUDIO
s:
't.Y
20
1O ftree peoplearetalking aboutpaymentmethodsin their companies.
Listenandcomplete
the table.
LOWRISK
Methodof paymentused
^^.
Howsecureis it for theseller?
(verysecure,secure,not
secure)
Company
A:
I
v
Company
B:
Company
C:
HIGHRISK
11 tistenagainandsaywhichof
thesestatementsaretrue
Z orfatseXaccordingtothe
recordings.
r
Mostof theirEuropean
customers
expectopenaccountfacilities.
z
Openaccount
termsaregoodfor the exporter.
3
Theycantakeout specialinsurance
againstthe riskof non-payment.
4
A letterof creditis oftenusedfor customers
you haveworkedwith for a longtime.
5
6
A letterof creditis a verysecurepaymentmethod.
pavmenr.
Mostcustomers
do not likeadvance
l
n
T
n
n
u
66
uNiT8
Documentation
and finance
It is commonto let tradingpartnersknowwhenpaymentis requested,
hasbeenmade,or has
beenreceived.
Thisis usuatlydonein a shortstandardemailor letter.Morecompticated
internationaI
transactions
sometimes
requireadditionaIinformation.
Requestingand arrangingpayment
Pleasefind ottachedour pro forma invoicefor order N" 45-og-23.
Weenclosea copy of your invoice. Theoriginal will be sentto you together with the
documentson settlementof our draft.
Wehave instructedour bank today to transfer/remitthe amount of f6,jzo to your account
with RoyalBank of Scotland.
Pleasefind encloseda chequefor $ZqS.SSin payment ofyour invoiceN" z/o9/2457.
Weencloseour draft for $z3,B4odrawn on PacificBank,Seattle.Couldyou please
acknowledgereceipt?
Acknowledgingpayment
Thankyou for your credit transferfor f4,5oo in payment of our Julystatement.
Our bank hos advisedus today that your tronsferfor invoiceNoFRt45 has been creditedto
our account.
Wehave receivedyour draft for invoiceN" n349. Thankyou for sendingit so promptly.
12 Herearesomemoresentences.
(r-8) with the
ilatch the beginnings
of thesentences
endings(a-h).
r
We encloseyourstatementof
2
Ourbankinformsus that they havereceived
the documents
and will transfer
3
Thankyou for sending
4
Weare pleasedto informyou that we havearrangedfor a
5
6
Pleasefind enclosedour bankdraftfor ft3,468.4oas
Wewouldliketo informyouthatthe amountof f2,567.89has
Please
transfer
the amountof $z,zoo
7
8
As agreed,
we aresendingyou
a
b
c
d
e
f
g
h
credittransfer
throughour bankfor the amountof $zo,ooo.
our invoicefor orderNo9o89in duplicate.
yourdraftfor invoiceNoSR-56o2.
account
as of 3o September.
beencredited
to ouraccount
today.
to the followingaccount.
paymenton pro formainvoiceN" o8/5543.
the amountof f&,67oto youraccount.
n
n
n
l
T
T
il
n
UNITe Documentation
and finance| 67
lJ
t ookat thewordsin the boxandexercise
rr anduseyourdictionary(if neeessary)
to complete
thetabte.
Verb
Noun
r remit
transfer
3 receive
draft
4
5 advise
6 pay
7
8 acknowledge
credit
1/1 Wrltea shortemaiIto a tradingpartner.
Par tner A
Partner B
F i l e 08, p.Z :
File $, p.7z
DE A t |l{ G w|T H ER R o R s A i l D M| s T AK E5 | N TR A D E D ocU ME t{ Ts' sTA TE ri .E I{ TsA t{ D !!!-v-o| cE :..Whendeatingwith errorsit is particularly
importantto usepoliteand diplomaticlanguage.
lt is alsoa
goodideato usepassivesentences
to makeyourstatements
lessdirectand personal.
lf we wantto
' informsomeonethat therehasbeena mistake,we oftenuseimpersonal
expressions
with the verbs
seemano appear.
'
lt seems/appeorsthat a mistske has been made with regard to the customsinvoice.
Thereseemsto be a discrepancybetweenthe items listed on your lune stotement ond the goods
delivered.
)
Whencheckingyour stotement,we noted that invoice TX274 has been debited twice.
I
:
,
:
1t
lt is importantto saywhatwe will do or expectthe otherpersonto do:
Weare returningyour invoice as the 2 per cent discounthas not been deductedfrom the total
amount.
Couldyou please let us have o corrected/anamendedinvoice by return?
Pleaseconftrmthe correctedomount of ...
Couldyou mokesure that weight and dimensionsof the items are specifiedon the commercial
invoice?
Saywhich sentencein eachpair is morepolite and/or less direct.
r
z
3
4
5
6
a
b
a
b
a
b
a
b
a
b
a
b
Youhavemadean erroron the December
statement.
Thereappears
to be an erroron the December
statement.
Thediscounthasnot beendeducted
fromthe totalamount.
Youdid not deductthe discountfromthe totalamount.
Thereis a discrepancy
betweeninvoiceand packinglist,
lt appears
thatthereis a discrepancy
betweeninvoiceand packinglist.
Coutdyou let us havea corrected
invoice?
Sendus a corrected
invoice.
A mistakehasbeenmadein invoiceNoo9-234.
Thereis a mistakein invoiceNoo9-234.
Usethe abovebankaccountnumberfor futuretransactions.
Pleasemakesurethatthe abovebankaccountnumberis usedfor futuretransactions.
Readtheseansruersto frequently askedquestiansrelating to financial risk in international
trade. Answer the questi*ns below.
Handling
financialrisk
in international
trade
Whatare the main financial risksfor
compani es doi ng busi nessoyerseasT
Thefirstriskareaobviously
hasto do withthe
customers'
creditratingandstatus.There's
alwaysthedanger
thatthecustomer
doesnot
payforthegoodsyouhavesupplied.
Butthere
arequitea lot of othercountry-related
trade
riskswhichneedto beconsidered.
Couldyougive someexamples?
Well,thiscouldbeanything
thatdelaysor
stopstradeor paymente.g.someunexpected
political
measures,
economic
unrest,import
bans,or breakdown
of banking
systems
in the
you
country aredoingbusiness
with.
Whatcan tradersdo to minimizefinancial
risks?
Before
doingbusiness
abroad,it is essential
to investigate
bothcustomerandtarget
countrycarefully.
Checkwhetherthe potential
customeris solvent,thenstudyyourtarget
country'saccounting
andcreditpractices
andlearnsomething
aboutimportand
exportprocedures.
To reducethe riskof nonpayment,
youcantakeoutan exportcredit
policy.
insurance
"_
r
z
3
4
ililif"''"'
Whatpaymentmethadswouldyou
recommendfor exportinggoods?
The
That'sa difficultquestion
to answer.
exporter
should,of course,alwaystry to
minimize
financial
riskbychoosing
a secure
payment
payment
methode.g.advance
or a
confirmed,
irrevocable
letterof credit.Onthe
otherhand,that'snotalwayspossible
or even
desirable.
Whyis that?
Well,if youwantto do business
in a country
or market,youhaveto seewhatpayment
facilitiesyourcompetitors
areofferingandoffer
something
similar- evenif that'snotwhaiyou
reallywant.Andsometimes
exporters
may
decideagainst
securepayment
methods
such
asa letterof creditbecause
the bankcharges
arehighandeatuptheirprofits.
.=,
:....<:.:.:..:=..=
Whatarethe mainfinancial
risksin foreigntradementioned
in thisarticle?
Howcantradersreducetheirfinancial
risk?
Doesyourcompany
exportor importgoods?lf yes,do you knowwhatmethodsof payment
are used?
Haveyou everheardaboutpaymentor creditproblems
withcustomers?
Testyourselfl| 69
Test yourself!
Seehow muchlogisticsvocabularyyou've learned.
Usethe cluesto conrpletethe crosswordpuzzle.
Across
in arranging
z A company
whichspecializes
and handling
the transport
of goods.
with goods.
3 Anotherword for send,usedin connection
prices
An
offerstating
and conditions.
4
is worthin money.
8 Howmuchsomething
9 A woodenbaseon whichgoodscanbe transported.
74 Thisis wheregoodsarestored.
goods.
t6 A company
whichtransports
goods.
20 A company
whichprovides
27 To sendmoney.
23 To chooseor selectgoods.
24 A document
thatgivesdetailsaboutthe costof something
and is alsoa requestfor payment.
z6 Anotherword for freight.
goodson inlandwaterways.
27 A shipusedto transport
z8 A boxmadeof cardboard.
29 Anotherword for consequence,
e.g.as d ... .
Down
r A securepaymentmethodusedin international
trade.(3 words- 6, z, 6)
specific
information,
eitheron the productitselfor the packaging.
5 A pieceof paperproviding
goods
A
sells
to the end consumer.
6
business
that
7 Theweightof goodswhichcanbe loadedontoa vehicle.
goods.
10 A motorvehicleusedfor transporting
77 Thismeansthatsomething
breakseasily.
72 Anotherword for buying.
t3 Anotherword for inform.
15 lmportant
document
usedin international
trade.(3 words- 4, 2,6)
t6 A [argemetaIboxin whichgoodsareshipped.
77 Anotherwordfor get.
r8 Theoppositeof export.
19 Findingan itemin transit.
22 Themeasurement
systemusedin mostcountries.
25 To put thingson top of eachother.
z6 A deviceusedfor liftingheavygoods.
7O I Testyourself!
l7t
Partner Files
UNITl Exercise 8
File OL
PartnerA
lob specificationfor positionas store supervisor
. Responsible
for storeand inventory.
. Makepurchase
requests
for all stockeditemsthat
ar eat m inim u m.
. Receive
and processincomingorders.
r Ensurematerials
received
arein goodcondition.
o Informcustomers
of collection
or detiverydates.
. Checkinvoicesagainstorders.
UNIT2 €xercise 7
File O3
PartnerA
processes
in the
r examineatl purchasing
companyto seewherewe canmakeprocurement
moreefficient
z sort itemsto be boughtinto differentcategories
ac c or ding
t o th e i ri m p o rta n caen dv a l u e
suppliers
3 devetopa systemof preferred
(suppliers
mustmeetcertaincriteriaand go
throughformaIapprovaIprocess)
UNIT4 Exercise 1O
File O5
PartnerA
File O2
PaftnerA
IndiaLogisticsLtd - IntemationalFreight
Fonvarders
Highq ualityinternationaI
freightforwarding
fromIndia.
services
Air andseafreight,distribution
services,
order
customsbrokerage.
management,
Manyyearsof experience
in shippinggoodsquickly
and cost-effectively.
Sophisticated
softwareto preparedocuments
quicklyand correctly.
IJSIIT3 Exereise 12
UNIT5 Exercise 11
File O4
PartnerA
Flat-rackcontainer
machinery,
suitablefor: heavyloads,e.g.industriat
pipes
consistsof: steeIframewith a tlmberfloor,with or
wit houtc ollaos i b e
l en dw a l l s
loading:f r omt h e s i d eu p
zoft standardcontainer
Max.paytoad: 47,999lb
Tareweight:
4,9t6 lb
Capacity:
r,r72cu ft
l nsi del ength: t9 ft 4i n
lnsidewidth:
7 ft B in
lnsideheight: 7 ft rc in
UNIT6 Exercise I
zt,7z7kg
z,zz9kg
33.18m:
5.89m
233 m
238 m
File OG
PartnerA
A consignment
hasbeen
of 35 laptopcomputers
detivered
to the company's
branchin Hanoiinstead
of Ho ChiMinhCity.Thedistribution
centregave
you the wrongaddress.
Youhavejustarranged
transportto Ho ChiMinhCityby VietnamAir.The
computers
shouldarriveon Friday.
PartnerA
Youarea customerin Canada.
Youareexpecting
to havesomethingpickedup fromyourpremises
tomorrowat 9 a.m.
UNIT7 Exercise ?
File O7
PartnerA
o invoicesareautomatically
generated
. accurate
stockcontroIandwarehouse
tracking
. hand-helldaserscanners
provi despeedand
accuracy
r processi ng
of pi ckedgoods
UNIT 8 Exercise 14
File OB
PartnerA (buyer)
o Youhavereceived
pro formainvoiceNo3598
- thankDartnerB.
. Thebankdraftfor €6,1+Sas paymentis
enctosed.
. Askfor detailsregarding
shippingdateand
expected
arrivaIof consignment.
721
Partner Files
UNIT1 Exercise I
PartnerB
for positionas distribution
fob specification
manager
o Extensive
knowledge
of currenttariffs,rates,and
importand exportregulations.
r M onit ors h i p p i n go p e ra ti o n s .
r Hireand trainstaff.
o Dev elop
b u s i n e spsl a n s .
o Assesswarehouse
operations
and provide
feedback.
r Ensure
the budgetis not overspent.
UNIT2 Exercise 7
File 10
PartnerB
BatticLogistics- LogisticsServices
Officesin atl threeBalticStates.
Air and seafreight,warehousing
and distribution
services.
Integrated,
flexibtelogisticssolutions.
Teamof 5o logisticsspeciatists.
UNIT S €xercise 12
Fite 11
PartnerB
r reducethe numberof suppliers
to 10-15
z useonlinecatalogue
for routineitems(prices
havealreadybeennegotiated
by the purchasing
department)
3 takea closelookat existingsupplier
r et at ionsh i p
a sn dth i n ka b o u te s ta b ti s h i ng
long-termpartnerships
with somesuppliersof
imoortantitems
UNIT4 Exercise 1O
UNIT5Exerciset1
F i l e 09
File 12
PartnerB
Bulk container
suitablefor: unpackaged
dry butkcargo,e.g.grain
extras:linerbagscoatedfor moistureprotection
loading:severalspoutsand discharge
tubesfor
loadingand u n l o a d i n g
File 13
Partner
B
zoft reefer
Max.payload: 45,76oIb
Tareweight:
7,o4olb
Capacity:
r, ooo cu ft
Insi del ength: r7 ft B i n
l nsi dew i dth:
ZftS i n
l nsi dehei ght: 7ft5i n
&JNIT6 Exerelse 9
2o,756kg
3,193kg
z83t mz
5.38m
z.z6m
z.z6m
File 14
PartnerB
Youarethe managerof an lT storein Ho ChiMinh
City.Youwereexpecting
a deliveryof 35 taptop
computers.
You needthe computers
to arriveby
Fridaymorning.
PartnerB
Youhavejust checkedthe documents
for a
shipmentto a customerin Canadaand noticedthat
thereis something
wrong.Thepalletheightis not
the sameas i n the packi ngl i standthe shi ppi ng
labelsarenot correcteither.You needto wait for
correctdocuments.
That'swhy pick-uptime mustbe
changed
to t2.3otomorrow.
UNIT7 Exercise 7
File 15
Partner
B
o
.
.
.
preparati on
andpri nti ngof shi ppi ngtabel s
inter-warehouse
transfers
handl i ng
of returns
scanning
of caselabetbarcodes
UNITI Exereise 14
File 1&
PartnerB (selter)
. Youhavereceivedbankdraftas paymenton invoiceNo3598- thankpartnerA.
o Theconsignment
is dueto leaveLiverpool
on r
September,
expected
arrivalin Churchitl,
Canada,
on September
r5th.
lzs
Answer key
il
ry
9
STARTER
Suggestedansweni
purchasing,
procurement,
transportation,
inventorymanagement,
maintenance,
distribution,
stockcontrol,storage,freightfonruarding
2
3
4
5
6
provide
informabout
ensure
check
organize
train
1
1
z
3
4
5
storage
delivery
provide
distribution
maintenance
support,
tl
- 1 Mycompanyprovidesan excellent
delivery
service,
z Howmuchcargodo you handleperyear?
products
to other
3 Wedo not shipchemical
countries.
manager
is alsoresponsibte
for
4 Thewarehouse
vehiclesandmachinery.
5 Doesthisvendorsupplycarpartsto foreign
companies?
6 A freightfonararder
usuatty
arranges
documentation
forcompanies.
t3
Across
4 cargo
5 stock
6 tiaise
Down
r olan
2 quote
3 monitor
5 ship
ru
2
r
2
3
4
5
6
7
8
provision
to store
support
to deliver
to distribute
maintenance
to transport
to purchase
3
t
2
3
4
5
6
maintenance
deliver
purchasing
provide
transports
slore
4
rd zf
3e 4a 5c 6b
re
il
5
1
2
STARTER
L full container
load
2 third-party
togistics
3 heavygoodsvehicle
centre
4 distribution
load
5 lessthancontainer
ge
6 electron
ic datainterchan
vatue-added
services
8 radiofrequency
identification
freightforwarder
manager
shipping
opemtions
warehouse
manager
6
7
2
3
4
5
6
7
8
organize
deating
negotiating
arrange
makesure
advise
tiaise
enSure
Standards
Organization
9 Intemational
ro Gtobal
Positioning
System
il
7
1e 2a 3h 4C Sb 6d lf
8c
1
1c 2e
3a
4d
Sb 6h
7S 8f
Answerkey | 75
4 point
5 retailer
6 generated
7 datainterchange
8 schedule
9 inventory
ro processing
ffi
4
is activated
at the pointofsale.
1c System
is transferred
zf Salesinformation
to the CRP
computer
system.
basedon datareceived
3a Ordersaregenerated
fromcashregister.
aresentto thewarehouse.
4d Orders
areprocessed.
5e Orders
to theretailoutlet.
6b Goodsaredelivered
5
r
z
3
4
5
is monitored
is oftenused
aredelivered
aretransferred;
is co-ordinated
is identified;
arecategorized
ffi
6
a3 bS c7 d4 e2
7
r
z
3
4
5
6
7
8
8
r
relationship
3PLproviders
pr0curement
vendors
futfilment
supptychain
negotiation
command
procurement
retationship
strategic
andsupplier
management
customers,
2 manageinternalandexternaI
processes,
orderfutfilment
andlogistics
optimize
LU5L5
team
3 withthe procurement
in supptychainmanagement
or logistics
4 degree
management
of fiveyearsin a multinational
5 minimum
company,
ranguages
ffi
9
relationship,
strategic
1 moreco-operative
partnership
andworkmore
z lowercostsconsiderably
efficientty
3 marketleader
products
4 pharmaceutical
agreement
5 long-term
1()
tc zd 3f 4b 5a 6e
ffi
77
Suggestedanswer
DearLuke
in
Wehavetalkedaboutpossible
costsavings
purchasing
in ourteam.Wealsothinkit woutdbe a
goodideato discuss
thisin moredetail.
in
Wefeeltherewouldbea lot of savingpotential
management.
someareas,
especiatty
in supplier
Inouropi ni on
w eshoutd:
r choose
morecarefulty
oursupptiers
z establish
standards
foroursupptiers
stricter
moreclosely
withsomeof our
3 co-operate
importantsuppliers(to achievebetterresults).
l'll caltyounextweekto giveyousomemoredetails
on that.
Regards
Mike
t3
forthreenew
r Please
findattached
ourquotation
products
to yourrequest.
according
on thebasisofyour
z Ourpricesarecalculated
figures.
forecast
of annualconsumption
we will deliveron palletsto
3 As requested
Barcetona
or Madrid.
4 Fora contracttermofat leasttwo yearswe can
offeryoua discount
of z,5o/o,
quotation
sheetall prices
5 Intheattached
to your
havebeenlistedin columns
according
requirements.
pleaselet me
5 lfyou haveanyfurtherquestions
know.
fromyousoon.
to hearing
7 Welookforward
ffi
14
1c zf
3e 4a Sb 6d
75
Suggested answer
Dear...
Pleasefind attachedour quotationfor our GPS
system'Road NavigatorTX-z3oo'.
We can offeryou a priceof $975.ooper item
includingVATat r5%.
lf your orderexceedsro items,we can offeran
additionaldiscountof 8%. Deliverywill be made
within 6 daysof receiptof purchaseorder.
lf you haveany furtherquestions,pleaselet me
know.
Roct
raqardc
76 | Answerkey
ru
wn
I
r generalpurpose:drycargo
z reefer,refrigerated:
delicatecargoand
perishables
liquids
3 tanktainer:
4 opentop: bulkycargo
heavymachinery
andpipes
5 flat-rack:
5tatter
a3 bz c4 dS e6 ft
t
rd zf lb
4a 5c 5e
re
9
2
8
tashing
level
controlled
frame
prugs
tarpaulin
removed
machinery
r
2
3
4
5
reefercontainer
tanktainer
general
purpose
container
flat-rackcontainer
open-top
container
7
inland
waterwavs
road
loeed in davs
rail (express
servlce)
2
3
4
5
6
3
lost
tow
50%higher l0% higher
than barse :han truck
flexibilitv
low
iiervhish
low
3
r longer
z the cheapest
3 higher
4 faster
5 moreexpensive
6 slower
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r Infrequent
sailings:therearebargestwicea
week.
z Checkwiththe customer
firstto find outwhat
theywant.
3ffiW
5
a2 b4 ca dr
6
r toading
z straddle
3 move
4 handle
5 fitted
6 mounted
7 piling
8 reach
g maoe
ro attached
rc
7
x. lifting
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6 fixed
7 run
ry
tt
perishable:
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seafood,dairy
products,
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non-perishable
tiquids:
crudeoi[,alcohol,
harmfut
chemicals
heavyweight:
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boilers,tractors
ffi
t2
a reefer:perishable
cargo
b flat-rackcontainer:
heavyweight
and/or
overwidthcargo
c tankcontainer:
non-perishable
liquids
t3
Across
1 Waste
4 Crane
6 vessel
7 rigid
Down
z tube
3 tank
+ chitled
5 reefer
re
Stafter
Suggestedanswerc
size,dimensions,
typeof goods,infrastructure,
time
factor/speed/urgency,
natureof the goods,security
Answerkey | 77
!
2
3
4
5
6
9
r foot
z kilogram
3 OUnCe
4 centimetre
5 pound
6 cubicyard
7 squaremetre
8 i nch
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ro gallon
btocktrain,single-wagon
nextmonth
London,
UK
blocktrain
if theycouldplanwellahead
at least7 hours
ffiffi
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r calting
about
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3 wouldbe
4 recommeno
5 moresuitabte
6 suggestthat
7 an alternative
8 alsoconsider
9 Howmuch
ro if youlike
1()
metric
re
weight
gram (g)
kilogramftg)
tonne (t)
centimetre(cm')
metre(m')
kilometre(km')
Couldyoulet mehavesomeinformation
about
...?
Whatwoutdbe the cheapest
/ fastest/ safest/
way/ option?
mostconvenient
In that caseI recommend
/ suggestthatyou use/
ship...
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capacity litre (t)
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non-metric
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foot (ft)
yard (yd)
mile (m)
ounce(oz)
pound(b)
shortton (t) US
longton UK
squareinch (sq in)
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yard (sq yd)
mile (sq m)
cubicinch(cuin)
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regarding...
4
lc
length
tareweight
grossweight
payload
tength
width
height
re
13
r CoolAir
z Stockholm,
Sweden
3 Dubai,UnitedArabEmirates
7
r tareweight:
B,B8opounds
z internal
tength: 39 foot5 inches
height: Z footZ inches
3 internal
4t>
ffi
8
r Theweightofthe package
is 45 kg.
z Thewidthofthisseagoing
vesselis about
30 metres.
ofthe casewe needto ship
3 Themeasurements
arer m (tong)by 5o cm (wide)by tS cm (high).
deep.
4 lt is nearly3 centimetres
5 Theshipis morethan65 metreslong.
dooris 7 footro inches
6 Theopencontainer's
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True
False:
theyaregoingto Dubai.
False:therearer5 boxes.
True
False:
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True
l
5 August3'd
6 August6th
7 r5o kg xt5 = 2,250kg
8 Cooting
units
9no
ro August6th
r4 Suggestedanswer
Please
fortheshipment
senda quotation
of r5
coolingunitsfromStockholm,
Sweden
to Dubai,
Theunitscanbe pickedup
UnitedArabEmirates.
August3'dandmustarriveno laterthanAugust
by air.The
6th.Wewouldlikethemtransported
unitsweigh15okg each.Theyarer7o cmhigh,
78
:-s,,' :'(e ,'
:
r45 cmwide,and8z cmdeep.Yourquotations
shouldinclude
detaited
information
on freight
andinsurance
rates,detivery
terms,andtermsof
paymenr.
Bestregards
PaEq''41{i;i.i
t5
r Please
sendusa quotation
for a shipment
to
Madras.
z Please
stateyoureartiest
detivery
datein your
ouotation.
3 Couldyoupleaselet us havea quotation
including
thefollowing
details?
ratesfora parttruckload
4 Whatareyourshipping
to Birmingham?
shouldalsoinclude
detailed
5 Yourquotation
information
on sailingtimesandinsurance
rates.
quoteforthetransport
6 Ptease
of thefottowing
consignment.
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r
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5
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theyhaveverylimitedloading
3 No,because
capacity.
ofthe HGVdrivingbanon Saturdays
4 Because
andSundays.
5 Hewantsto callGLPandthengetbackto Sonja.
6
r I thinkwe'vereatlygota probtem
here.
z Unfortunately,
wecan'tuseoneof ourregular
fonrvarders
forthisshipment.
smaller
3 Thismeansthatwewoutdhaveseveral
partialdeliveries.
4 We'dalsohaveto paya lot moreasa result.
because
of the
5 Wecan'tdeliverat theweekend
HGVdrivingbanon Saturdays
andSundays.
5 | hadno ideathisdetivery
wouldcauseso many
problems.
2
3
4
5
6
Z
8
7
3a
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3 out
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7
r examine
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3 instructions
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td
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In spite of
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10
Pteasefind attachedthe followingdocuments:
detiverynote No 7ooo7to8,packinglist and
s h i p p i n go r d e r .
Ourforwarderhas iust pickedup the goodsfrom our
warehouse.
The goodsshouldbe at your disposaI
on Monday3r Octoberzoo9.
Pleasenote that a copyofthe batchcertificate
will
be sent to you as soon as possibleby email.As
Answerkey | 79
we
soonas we receivethe originalbatchcertificate,
willsendit to you.
pleaselet me
lf youhaveanyfurtherquestions,
know.
m
I
True
True
cycle
byupto
False:
timescouldbereduced
4
True
False:
mention
invoices.
shedoesn't
25o/o,
u Suggestedanswer
wasdispatched
OrdernumberN"68809986
yesterday,
r3thby rail.lt witl be detivered
February
UK.lt is expected
to the customefssitein Banbury,
r5thbeforero a.m.
to arriveFebruary
72
1e
5
zd
:b
4a
5c
ffi
73
1c zd 3a 4e 5b
t4
r appointed
z clearance
3 importing
4 withstand
5 mark
6 individuatty
7 exhibitor
8 weight
%
6
r
z
3
4
5
6
7
8
8
r
z
3
4
5
6
optimize
warehouses
service
reorganize
space
tracking
cyctetimes
ensures
driverless
rigid,collapsible
stackable
adiustable
suitabte,
butky
mobile
re
9
2
m
3
4
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t
r
z
3
a
5
6
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sortation
andvalue-added
services
collation
anddispatch
marshalling
m
2
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rb
3c
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7
8
Youscanin thebarcode.
Youenterthe system.
Youcanseeandaccessatl positions...
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Thesystemcalculates
theweight.
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meansoftransport,
Theshippinglabelsareprinted.
Theorderis complete
...
1(,
r
z
3
4
5
6
7
8
the firststepis
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the nextstep
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ffi
72
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a
b
c
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f
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ro
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6 rMO
7 BIE
8 L/C
bitlof lading
documents
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cost,insurance,
freight
airwaybitl
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moneyorder
bill ofexchange
letterof credit
t
r conditions
z required
3 indicating
4 carriage
5 approved
6 draft
7 authority
8 commercial
9 hazardous
10 receipt
ffi
5
1
z
3
4
5
6
7
10n
zat
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6 within
7 U^f
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2
z
3
4
5
6
7
8
9
ro
Provide
clearanddetaileddescriotions
ofthe
goodsyouwishto ship.
ldentifu
the goodsto be shippedby usingHTSor
BTNnumbers.
Clearly
indicate
thevalueof the items.
Statewherethe goodsweremanufactured.
Sendsixcopiesof the commercial
invoiceand
packing
listfourdayspriorto arrivat.
Thedocuments
mustincludethefoltowing
details.
Listthe quantityof eachitem.
Include
the nameandsignature
ofthe person
preparing
the documents.
Donot usegeneral
descriptions
andlumpsum
valueson yourinvoices.
Specifu
the contents,
weight,anddimensions
of
eachbox.
8
1by
zby
3 untit
4by
5 unti l
6bv
ffi
9
tf
za 3c 4e 5d 6b
1()
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Company
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payment,
Company
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the mostsecure
ffi
3
r Because
theshipment
of bothpearlsin plastic
containers
hasn'tarrivedyet.
z Because
theywantto startpackaging
on
Monday.
3 lt wasdeliveredto the wrongaddress/customer.
4 ByMonday.
5 By expresscargo.
6 ByFridayafternoon.
theaddress
on the documents
is wrong.
Z Because
get on
get back
takecare
getin touch
seeto
look
ffi
ffi
r
findout
gei on
seemsthat
verysorry,sortedout
get back
justtatked
shoutdhave
beOK
seeto
the least
tt
r True
z False:they'regoodfor the buyer.
3 True
4 False:it's for newcustomers.
5 True
6 True
ffi
72
rd
zh 3c 4a 5C 6e Zf 8b
Answerkey | 81
ffiw
t3
r
z
3
4
5
6
7
8
t5
rb
remittance
transfer
receipt
draw
advice
payment
credit
acknowledgement
2a
fb
4a 5a 6b
Testyourselfl
Across
z forwarder
3 dispatch
4 quotation
8 value
9 patlet
r4 warehouse
p6 carrier
zo supplier
21 remit
z3 pick
z4 invoice
z6 cargo
z7 barge
28 carton
29 result
Down
1 letterof credit
5 label
6 retailer
z paytoad
ro truck
u fragite
rz purchasing
13 advise
r5 bitlof lading
16 container
17 receive
18 import
r9 tracking
22 mettic
25 stack
z6 crane
82 1
Transcripts
tr\
w
Speaker
t
Logisticsmeansthat you managethe
procurement
and movementof goodsand
the storageof inventory.
Speoker
e
lt meansthe deliveryofthe goodsthe
customerneedsat the righttime, in the
right place,and of the rightquality.
Speaker
3
My definitionof logisticsis this: it's to
plan,organize,and manageoperations
that provideservicesand goods.
Speaker
4
Logistics- that'sthe purchasing,
maintenance,
distribution,and
replacement
of materialand staff.
Speaker
5
Logisticsis the ptanningand supportof
operationssuchas warehousing,
inventory,
transport,procurement,
suppty,and
maintenance.
.<r\ Speaker
t Myjob is to organize
thetransportof
w
5
goodseitherby sea,air,road,or rail.An
partof thejob is deating
important
with
customer
requests
aboutthemostsuitable
modeof transport.
Myresponsibitities
goodshipping
alsoinclude
negotiating
rateswithshipping
linesandtransport
companies.
I alsomakebookingreservations,
that
meansI bookspaceon a ship,train,lorry,
partof thejob is to
or airplane.
Another
consolidate
a numberof shipments
under
onebittof tading.
Apartfromthat,I haveto
deatwithatIthe necessary
documentation
and,in manycases,
I arrange
customs
clearance
on behalfof myclients.
Speaker
z l'm responsible
for gettingfreightand
passengers
to theirdestination
safely
andon schedule.
Mostof mycustomers
areinternationaI
transport
or shipping
companies.
In mylob I haveto makesure
thatthecargois notdamaged
onboard
t h es h i po r w h i l el o a d i n og r u n l o a d ing.
I'malsoresponsible
forfinanciaI
aspects;
thatmeans,
forexample,
I haveto keep
an eyeon thebudgetandestimate
costs.
Additionatly,
I advisecustomers
on
quotations
shipping
ratesandprepare
for
oursalesoffice.
Speaker
myiob is to knowwhereevery
3 Generally
pieceof stockis at anygivenmoment.
Whennewgoodsanive,I checkwhere
to putthemin thewarehouse.
Forat[
this,I usemoderncomputer
systems
and
sophisticated
hardware
andsoftware.
0ur warehouse
management
system
helpsusstoreandretrieve
thegoods
quickly.
Anotherpartof myjob is to tiaise
withdepartments
suchastransport
and
production.
Apartfromthat,I ensure
machines,
andanyother
thatvehicles,
ki ndof equi pment
aremai ntai ned
to a
hightevel.Andlastbutnot least,I take
carethatheatthandsafetvstandards
are
maintained.
c\
w
4
(GFTGtobalCarrier)Providerr
Weareoneof theworld'sleading
transport
companies
peryear.
witha freightvolumeof 6oo,ooo
containers
Asa majornon-vessel
common
carrier
operating
(NVOCC),
we canofferourcustomers
competitive
rateswithall majorshipping
tinesaswetlas flexible
solutions
for different
seafreightrequirements.
Wespecialize
in sotutions
forfullcontainer
toads(FCL)
andlessthancontainer
consolidated
toads(LCL).
Wealsoprovideourcustomers
withservices
suchas
web-based
tracking
for cargoin transit.
(HomeTexInternationa[)
Providerz
Asa specialist
in hometextiles,
we canofferourctients
customized
Withmore
services
to meettheirneeds.
thanz5 years'experience
in theindustry
anda modern
fleetofvehicles,
we canensure
fast,safedelivery
of
yourconsignments.
include
Ourservices
orderpicking,
packing,
distribution
andhandling
of alltransport
documentation.
Ourteamwittbe happyto assistyou
yourorder.
in all matters
regarding
(CargoExpress)Provider3
provider
CargoExpress
is Asia'sleading
of airfreight
services.
Specializing
in consotidated
airfreight
youwithtailor-made
forwarding,
we canprovide
foryourairtransport
solutions
requirements.
We
workclosety
withaircarriers
aroundtheworldand
canofferourcustomers
a widerangeof flexibte
and
cost-effective
Theseinclude
services.
collection,
consolidation,
customs
clearance,
distribution,
and
ontinetracking
of atlcargomovements.
Transcripts
les
system
whichis activated
by consumer
demand
and
whichco-ordinates
theflowof information
andgoods
in thelogistic
chain.
CRPis a sales-based
orderingsystemwhichworkstike
youwant
this:firstof all,youdecidewhatproducts
to orderat whatstocklevel.Thesystemwitl usethis
information
at thepointof salein theretailstore.Then
theorderis processed
Andfinatly
at thewarehouse.
thegoodsaredelivered
to theretaiter.
To illustrate
howthisworksin practice,
I'llgiveyou
an example.
Theleading
Russian
clothes
retailer
YoungFashion
introduced
continuous
replenishment
threeyearsago.Withthenewsystem,
all ordersare
generated
by computers,
whichprocess
datareceived
program,
fromcashregisters.
whichis
Thecomputer
extremely
flexibte,is cattedRetailOrderingAssistant.
Theordersaresentto thewarehouse
by electronic
datainterchange,
wheretheyareprocessed.
And
finatty
thegoodsaredelivered
to thedifferent
outlets
according
to a schedule.
Sincetheintroduction
oftheCRPsystem,
Young
Fashion
havemanaged
to cutinventory
andtransport
costsby about15%andhavereduced
leadtimeto
onlyr8 hours.Moreover,
errorsin orderprocessing
havebeenreduced
considerabty
by usingscanning
technology
andEDl.
Asa maiornon-vesset
operating
common
carrier,we canofferourcustomers
competitive
rateswithall majorshipping
lines.
in solutions
for fullcontainer
Wespecialize
loads(FCL)
andtessthancontainer
consolidated
toads(LCL).
Asa specialist
in hometextiles,
we can
offerour clientscustomized
services
to
meettheirneeds.
Ourteamwitlbe happyto assistyouin atl
yourorder.
regarding
matters
youwithtailorWecanprovide
foryourairtransport
madesotutions
requirements.
Weclosely
co-operate
withaircarriers
aroundtheworldandcanofferour
customers
a widerangeof flexible
and
cost-effective
services.
&!
w
5
t ExpressLogisticsOnlineShipping
Speaker
WithourQuickOntine
Shipping
toolyou
canfindthe rightserviceto suityour
needs.
ThisonlinetooIallows
shipping
youto planshipments,
bookcollections
anddetiveries,
andkeeptrackofyour
you
consignments.
Usingthissystem
canalsoprepare
shipping
andcustoms
documentation
andcheckshipment
recordsfor up to 9o days.To useQOS,
yourtownor
simplylogon by selecting
regionfromthedrop-down
menuon the
teft.
Speaker
z Intercargo
E-Shipping
Ourweb-based
bookingsystemoffersyoL
rangeofe-services
an extensive
designed
yourshipping
to simptifu
requirements.
youcan
Afterregistering
withE-Shipping,
makepricerequests,
schedule
transport,
andobtainreal-time
shioment
information.
Withthisuser-friendty
tooIyoucanreceive
quotations
forworldwide
shipments
and
ptaceorders.
Youcanalsotrackpick-ups
Witha mouseclickyoucan
anddeliveries.
in
alsodownload
commercial
documents
odf format.
a7
Todayl'm goingto teltyousomething
aboutCRP.
That
l'tlalsoexplain
meanscontinuous
replenishment.
how
it canbe usedto lowerinventory
andoperational
costs
andto shortenproductleadtimes.
whatCRPmeans.
Letmestartby explaining
lt is a
A
o
E
Petel
Gisele
OK,let'sgetstarted.Youknowthatwe
needto discuss
with
negotiation
strategies
oneof ourmedical
equipment
supptiers
today.I suppose
we atlagreethatwe
areinterested
in a moreco-operative
relationship
withoursupplier,
BAF.I think
we woulddefinitety
benefitfroma strategic
partnership.
Howdo youfeelaboutthat?
I agree.I thinkwe couldlowercosts
considerably
if
andworkmoreefficiently
we co-operated
moreclosety.
Butwe need
to thinkaboutreasons
whytheyshoutd
enterintoa partnership
withus.Whatare
yourthoughts
on that,Gisele?
I thinkyou'reright.That'swhyweshould
tellthemthatit willbe to theiradvantage
to workwith us because
we arethe market
leader.
Yes,andI alsosuggest
tellingthemthat
thisa goodopportunity
to associate
witha
majorpharmaceutical
brandlikeours.
Thatsoundsgood.In myopinionit woutd
alsobe important
to pointoutthatwe're
interested
in establishing
a long-term
agreement.
Goodidea.Andwhydon'twesaythatit's
theirchance
to enterthepharmaceutical
market.So fartheyhaven'thadaccess
to
thismarket.
Yes,goodpoint.
84 | Transcripts
Excellent.
Thanks
foryourcomments.
I'll
workouta catalogue
withthe pointswe
havecovered
todayandwillsendit to you
tomorrow.
A
9
Hao
Ying
Ying
Hao
Ying
Hoo
Ying
Ying
plugsin casethecargoneedscoolingor
withelectric
heating
duringtransport.
Forbulkycargowe recommend
theopen-top
container.
lt comeswitha PVCtarpaulin
coverinstead
of a roofpanelto atlowtoading
fromthetop.The
doorscanbe removed
to makeloading
easier.
Lastbutnot least,thereis our'flat-rack'container
whichis especiatly
designed
for heavyloads.We
recommend
thisspecial
typeof container
forthe
transportation
of heavymachinery
andpipes.
Wett,basicatly
we havethreeshipping
options:
we canuseinlandwaterways,
road,or rai[.
Right.Let'sstartwith the riverbarge.How
longwoutdit taketo shiptheconsignment
by barge?
Normally
aboutsixdays,butit oftentakes @ Simon
tongerif theweather's
bad.
Andwhataboutcostandflexibility?
Paula
It'scheap- it'sactuatty
thecheapest
of all
thetransport
options.lt's notveryflexibte
though,mainlybecause
thereareonly
infrequent
saitings.
Therearebarges
to
Simon
Shanghai
twicea week.
OK,tet'slookat roadtransport.
lt would
Pau!o
ontytakefourdaysto shipby truck,but
thecostwouldbe about5o%higherthan
by barge.
Yes,butwouldn'tit be mucheasier?
That'strue.Let'sseehowthiscompares
withrail. Railwoulddefinitety
be faster
thanthetruckoptionif we usetheexpress
- that takesthreedays.
service
Butit wouldalsobe moreexpensive
than
shipping
by road- transport
costsare
about4o%higher.
Andthesystem
isn't
veryflexible.
Sometimes
it is ontypossible
to bookspaceon the express
traina few
weeksin advance.
Andthenperhaps
we'd
haveto usethestandard
train,whichis
muchslower.
So,I thinkwe needto checkwithour
customer
firstandfind out what'smost
important
to them.
Paula
Simon
el
ry
to
Firstof all,we offerthe generalpurposecontainer
for
anygeneral
drycargo.lt comeswitha timberfloorand
hasvariouslashing
devices
to secure
theload.These
pointsarelocated
lashing
horizontally
at floorlevel
andvertically
nextto thedoorcornerposts.
Ourrefrigerated
container,
calted'reefer',
canbe used
for delicate
cargoandperishables.
lt is temperaturecontrolled
andis particularly
suitabte
forcargothat
needsregulated
or cooltemperatures.
Withourreefer
yourcargoreaches
its destination
in perfectcondition.
lf youwantto shiptiquids,
for example,
foodstuffs
or
youwithour'tanktainer'.
chemicals,
we canprovide
Thisis a standardcontainer
framewith a tankfitted
inside.Asan extra.we alsooffertankcontainers
Paula
Simon
Paula
Simon
Poula
GtobalFreight
Logistics.
SimonDawson
speaki ng.
Hetto,
thisis PaulaSantinifromMarmi
Italia.I'mcallingaboutthetrainoptions
described
on yourwebsite.
Couldyoutell
mea bit moreaboutthem?
Yes,of course.
Whatexactly
wouldyoutike
to know?
Wehavesomenewcustomers
in theUK
andwitlneedto shipmarbte
andgranite
to Londonnextmonth.Whatwouldbe the
bestrailootionfor us?
Thatdepends.
Fortargevolumes,
I would
recommend
usingbtock-train
transport.
quantities,
lf youwantto shipsmaller
thesingle-wagon
optionwouldbe more
suitable.
I see.Howflexible
arethevarious
options?
I mean,howearlywouldwe needto place
ourorder?
lf flexibitity
is important,
I wouldsuggest
thatyoubooktheflexitrain
btocktrain
option.lt'sa bit moreexpensive,
butwith
thatyoucanplaceyourorderup Io 24
hoursbeforetheactualshipping
date.As
an alternative,
I cansuggest
single-car
transport,
whichis evenmoreflexible
- youcanorderup to two hoursbefore
cottection.
Thatsoundsgood.
Ofcourse,
it is alwayscheaper
if youcan
plantransport
wetlahead.Inthatcasewe
shouldalsoconsider
theotherblock-train
options.
OK.Justonelastquestion:
howmuchtime
wouldwe havefor toading?
At least7 hours,butwe couldarrange
longerloading
timesif youtike.
Thankyouverymuchforyourhetp.I'tt
getbackto youassoonas I haveour
customers'
c transport
specifi
requirements.
Fine.I lookforwardto hearingfromyou
again.Goodbye.
Bve.
Transcripts
le s
Martin
A)
w
72
- the4oft
OK,so thisis oneof ourlargercontainers
0penTop.ltstareweightis 4,o3okitos,thatis 8,88o
pounds.
lts grossweightis 3z,5ookilos.Andhereare
theinternal
measurements
ofthecontainer.
TheOpen
- or 39 foot
Topcontainer's
lengthinsideis 12metres
lts internal
widthis 2;5 m,andits height
5 inches.
is z3z m - that's7 fool7 inches.
Andthecontainer's
paytoad
is 28,47okitos.
maximum
Korla
Mortin
Karla
Maftin
6
lvlartin
13
Karla
Karla
Martin
Korla
Martin
Karl0
Martin
Karla
Martin
Karla
Martin
Karla
Martin
Karla
Martin
Korla
Martin
Karla
IFTInternational
Forwarders,
MartinSmith.
HowcanI hetpyou?
Hetlo,
thisis KarlaHanssen
fromCoolAir,
I needa quotation
Sweden.
for airfreight
to theUnitedArabEmirates.
I'vebeen
&
tryingto complete
theonlinequotation
74
form,butit keepscrashing.
Sorryaboutthat.Wehavehadsome
problems
withit recently.
I'ttseeif I
it. YousaidVournamewas
canretrieve
Hanssen,
didn'tyou?
Yes,that'sright.
OK,hereit is.Welt,it'ssavedsomeof your
details.
Wecango throughthe restof the
detailsoverthephoneandI'lt
consignment
fill in thequotation
foryou.
go ahead.
Thanks,
OK.Um...let'sstartwiththefreightdetaits.
Couldyoubrieflydescribe
thegoodsyou
wantto shio?
They're
coolingunitsandthey'regoingto
Du b a i .
materiat.
How
OK,so that'snon-hazardous
manyunitsdo youwantto ship?
r5 boxeswitha grossweightof r5o kg
eacn.
Right.
Andthesizeof eachbox?
Eachboxis r7o cmhigh,r45 cmwideand
w o u l dbe
8z c md e e p .I th i n kth ev o tu me
about3om3
OK,let mejustcheckthatforyou.Hotdthe
Hetlo?
line.IPause]
Hi .
OK,so thevolumewouldbe 3o.3rm: for
...Wheredo you
thewholeconsignment
wantto shipthegoodsfrom?
Stockhotm.
Sweden.
Andwhenwoutdyouliketheunitsto be
d\
'tv
cotlected
at yourpremises?
75
0n August3'd.
OK,gotthat.Whenshoulddetivery
be
made?
It'sveryimportant
thatourcustomer
receives
theunitson August6th.Would
thatbe a probtem?
Karla
Jon
Sonia
lon
Sonja
Jon
Sonja
Sonja
Jon
Sonja
lon
I don'tthinkso,but I'llcheck.Doyouhave
anyotherspeciaI
requirements?
No,justthatdelivery
date.
OK- I'llgetbackto youwitha quotation
withinthenexttwo hours.Coutdyou
givemeyourtelephone
andfaxnumbers,
ptease?
Yes,of course.
Mynumberis oo46
89oz65o3o
andthefaxnumberis oo46
Andmy nameis Karla
89o265o39.
Hanssen.
Thanks
verymuchMsHanssen.
I'ttspeak
to yousoon.Goodbye.
Thankyou.Bye.
ExportLogistics.
JonFrederikson,
H iJon,thi si s S onj a.
I' mj ustphoni ng
about
youremail.
HiSonja.Thanks
forgettingbackto meso
quickty.
Sowhatcanwe do aboutGLPin
France?
I thinkwe'vereatlygota problem
here.
Unfortunately,
we can'tuseoneof our
regutar
forwarders
I've
forthisshipment.
talkedto all ofthemandthefastest
service
wouldtake48 hours.
Can'twe usesomeone
thatspecializes
in
express
deliveries?
Notreally.I'vechecked
thisoptiontoo,but
I'm notsureit wouldworkfor us because
theyoffera verytimitedloadingcapacity.
Thismeansthatwewouldhaveseveral
partialdeliveries.
smaller
Andwe'dhaveto
paya lot moreasa result.
Hmm.Whatabouttheweekend
detivery?
That'spossible,
isn'tit?
I'mafraidnot.Wecan'tdeliverat the
weekend
because
ofthe HGVdrivingban
on Saturdays
andSundays.
Ohdear.I hadno ideathisdetivery
would
causeso manyprobtems.
I'tttalkto GLP
againandwittgetbackto youlater.
foryourhelp.
Thanks
Noproblem.
Speakto yousoon.Bye.
Bve.
Weareheretodayto discuss
OK,let'sgetstarted.
how
we canimprove
management
ourwarehouse
system
which,asyouall know,is outdated
andnotvery
efficient.
I thinkthisnewwarehouse
areamanagement
WMSzXwouldhelpuscutcostsandoptimize
system
ourprocesses.
Letmegiveyousomeof its main
features
andbenefits.
86 | Transcripts
Onegreatadvantageof WMSzX is that we could
reducethe numberofwarehousesacrossCanadaby
centralizing
the inventoriesin one singlelocation.This
meansthat we couldservicealt our NorthAmerican
customersfrom one warehouse.
Anotherinterestingfeatureof WMS2X is customer
ordercycletimes.lt optimizesprocesses
and can
reducecustomerordercycletimes by up to 25"/".lf
we manageto improveour processes
in this area,we
couldincreasecustomersatisfaction
by gettingthe
goodsto them faster.
Warehousemanagmentcould be improvedas well
by transferring
departmentsnow workingat different
placesto one singleplace.Thiscouldinvolvethe areas
receiving,orderpicking,and packing.
WMSzX woutd atsohelp us reducewarehousearea
an d gro ups pac e.I t hink it is anot herbig plus po i n t
that we couldhavejust one warehousefloor instead
ofthe four we havenow. Thiscoutdbe achievedby
instattingan automatedstorageand retrievalsystem.
The new systemwould also enableus to trackthe
materialflow at any givenmoment.
And one last advantageis the print-on-demand
feature.Thisallowsprintingof labets,brochures,
and
customerguidetinesin z5 languages.
Peter
Simon
Peter
Simon
d:
v3
18
2
Brit
Peter
B{it
Peter
/il\
g
Peter
OK,this is how the systemsworks.lt's
actuatlyquitesimpte.Afterthe goods
havearrivedat the packinglocation,the
firststep is to scanin the barcodeofthe
shippingbox.Afterthat you enterthe
Packinglocationdialogue.
Mike
OK,I gotthat.Whatis thenextstep?
Wetl,following
thatyoucanseeandaccess
al[positions
in the pickingcontainer.
I see.
lfyou usethisfunction,
youcanformone
packages
or severaI
andoncethepackage
is complete,
thesystemwillautomatically
calculate
theweightusinga datainterface
between
thescales
andthesystem.
. h aa
So u n dgso o dW
t b o u th
t es h i p pi ng
labets?
Thatis actually
thenextstep.Thesystem
wittprinttheshipping
[abetafteryouhave
selected
themeansoftransport.
Andnow
we cometo the laststageof thisprocess.
Aftertheorderhasbeencompleted,
the
detivery
noteis printedautomatically.
a6
Peter
Mike
Pete{
Mike
Peter
€r,
G
t
17
Simon
Peter
Simon
Hi Peter.lt'sSimonhere.
H iSi m o nH. o wa rey o ud o i n g ?
Fine,thanks.Um,listenPeter,I'vejusthad
a callfromourcustomer
in lceland.
Thev
areveryupsetbecause
thatshipment
of
Brit
Peter
g:
!a:s
79
bath peartsin olasticcontainers
whichwas
supposedto be deliveredthis morning,
hasn'tarrivedyet. Do you know anything
a b o u tt h i s ?
Sorry,I haveno ideaat the moment,but
I'tl flnd out. Do you want me to get in
touchwith the customeras soon as I know
what the oroblemis?
Yes,that would be great.The customer
saysthey urgentlyneedthe consignment
becausethey want to start packagingon
Monday.
0K, l'tt get on to it straightaway.Talkto
you laterthen. Bye.
Bye.
Bio BeautyPharma,Brit Egbertspeaking.
HelloMs Egbert.Thisis PeterBott from
Vita Cosmetics.
I understandthereis a
problemregardingthe shipmentof bath
pearlsyou shouldhavereceivedthis
morning.
Yes,well ...the containers
still haven't
anived.What'sthe problem?
l've just checkeda[[the documentsand it
seemsthat we usedthe wrongaddress.
Yourconsignment
was deliveredto another
customerby mistake.l'm reallysorryabout
this, Ms Egbert,but l'I do everythingI can
to get this problemsortedout. lf I tatk to
our forwardersherein the UK now, I'm
surewe'll find a solution.
OK.But makesurethat we havethe
consignment
by Monday,otherwisewe'tI
be in serioustrouble.
Yes,I understand.l'tt get backto you as
soon as I've spokento the forwarder.
3
Pete/
Erit
Peter
Brit
Peter
Brit
He[[o,Ms Egbert.This is PeterBott
again.l've iust talkedto our freight
forwardersherein the UK.They'tlpick up
the containers
at the othercustomer's
premisestomorrowmorningand get them
shippedto lcetandby expresscargo.
Thatway you shoutdhavethem by Friday
afternoon.Woutdthat be OKfor you?
Yes,that soundsgood.
Excellent.
There'sjust one otherthing.
As I said before,the addresson the
documentstravellingwith the containers
is wrong.Coutdyou makesurethat your
logisticspeopteknow that?Otherwisethe
consignment
might be rejectedat the gate.
Yes,I'ttseeto that. Thanksfor your help.
It's the leastI can do. Let me know if there
are any other probtems.
I witt.Bve.
Transcripts
| 87
t Openaccount
€ Speaker
20
Wemainlydo business
in Europe,
where
mostof ourcustomers
expectus to give
terms.Obviously,
this
themopenaccount
methodof paymentis goodfor the buyers,
but not for us as exDorters
because
we
don'trealtyhaveanycontroloverthe
paymentprocess.
Wecanaskthe customer
to payat a certaindateor withina certain
period,butwe canneverbesurethatthey
witl paythen.To protectourselves
against
we
non-payment
or customer
insolvency,
takeout creditinsurance.
usually
z Lefterofcredit
Speaker
Withcustomers
we haven'tdonebusiness
with before,we atwaysusea letterof
credit.lt allowsus to agreedetailedterms
withthebuyer,whichcan'tbe changed
oncetheyhavebeenfixed.Aboveall,
it's oneof the mostsecurepayment
methodsin foreigntrade.Thebuyer'sand
setler'sbankworktogetherandofferthe
of payment.
Witha
sellera commitment
documentary
creditlikethiswe canbe sure
thatwe'llbe paidforthegoodswe supply.
Speaker
3 Advancepayment
in high
We'rea smallcompany
speciatizing
qualitycomputer
hardware.
Ourcompany
policyis thatcustomers
haveto payup
front.Thatmeansthe customers
transfer
the moneybeforewe shipthe hardware
we'rea smallbusiness,
to them.Because
ourcashflowsituationdoesn'tallowus
to offercustomers
longercreditperiods.
Wewoutdn'tbeabteto copewithdetayed
payment
or customers
notpayingat att.
it's the mostsecure
Forus asse[[ers,
payment
method.
Weknow,of course,
that
mostof ourcustomers
wouldpreferother
paymentfacitities.
88 I
Useful phrases and vocabulary
Whatdo you do?
What'syour line of work?
I workfor a majorshippingcompany.
I workin the regional
depot.
I'm responsible
for ...
In my job I haveto ...
Myjob invotves
...
I often...
I workfor an international
logistics
company.
Heusualty
spendsa lot of timewith hiscustomers.
Doyoushipgoodsto Asia?
Hedoesn'twork in the Eurooean
office.
Whatdo you think?
Howdo you feetaboutthat?
Whatareyourthoughtson that?
Doyouagree?
I suggest
thatwe ...
In my opi ni onw e shoul d...
Perhaps
we shoutd...
Whydon'twe ...
That'sa good idea.
Thatsoundsgood.
I agree.
That'sright.
Wecanofferyou a wide rangeof ...
Wecanprovide(youwith)customized/tailor-made
logistics
solutions
for ...
Wespeziatize
in ...
As a specialist
forlin...we can...
Withour manyyearsof experience
...
Wehaveexperience
and expertisein providing...
Ourteamwilt be happyto handle.../assist
you
with ...
Withour dedicatedteamof logisticsexpertswe can...
Thepricerequest
tool allowsyouto obtainpricesfor
s hipm ent s .
pping helpsyou preparelprint/track/select
E-Shi
...
on[ ine.
To ... , (ust) sign up/register
forllogon to ...
pleaseuse...
Forpricerequests,
To access
shipment
details,click...
We/lneeda guotation
for a shipment
to ...
Pleaseguotefor (thesupply/transport
of) ...
Please
sendus a quotation
for ...
quoteyourlowestpricefor ...
Please
Yourquotation
shouldincludedetailedinformation
on
freightand insurance
rates,deliveryterms,delivery
date,andtermsof payment.
Thegoodsaredelivered
to a depot.
Theorderis generated
by the computer.
Problems
arequicklyidentified.
Information
is transferred
to the warehouse.
Theforkscanbe raisedby a simplepumpaction.
Thissystemmustbe fittedwith detectors.
Afterthe goodshavebeenchecked,
theygo into
backupstorage.
Theunloading
hasbeencompleted.
Please
find attached
our quotationfor...
Weare pleasedto quoteas follows.
Wecanquoteyou a gross/netpriceof ...
Thepricesquotedaboveinclude...
Wecanofferyou a priceof ... per ...
Wecanofferyou too/ooff the retailprice.
Weatlowa zo/ocashdiscountfor paymentwithin3o
oays.
Ourpricesaresubjectto a z5o/o
tradediscountoff net
orice.
Wegranta trade/quantity/cash
discountof ... % on
our [istorices.
lf yourorderexceeds
z,oooitems,we canofferyou a
furtherro% discount.
Deliverycanbe effectedimmediately
afterreceiptof
oroer.
As requested,
we will deliveron palletsto ...
Wewouldbe abteto deliverwithinten davsof
receiptof order.
Transport
by seais cheaper
thantransport
by air.
Steelis heavier
thanpaper.
goodsby roadis moreexpensive
Shipping
than
shipping
themby rait.
Sometransoort
modesaremorereliable
thanothers.
Ourratesare betterthantheirs.
Theirservice
is worsethanours.
Thisshipment
will travelfurtherthanthe lastone.
Usefulphrases
andvocabulary
le s
I'd liketo ask/enquire
about...
I'mcatting
about...
I'm writingabouVwithregardto ...
Couldyou tell me how much/many/long/often
...?
Forthisconsignment
I wouldrecommend/suggest
usingair transport.
I recommend/suggest
thatyoushipthe goodsby
roao.
We/You
shouldalsoconsiderair transportfor ...
Thatdepends
on yourspecific
requirements.
Anotheroptionwouldbe to ...
0f courseit wouldalsobe possible
to ...(instead).
you/wecoutd...
Alternatively,
is 3 by z by 2.5metres.
Ourconsignment
Thisbox measures
z by t.5 by 2.5 metres.
Its measurements
are20 by 85 by 6o centimetres.
Theemptycontainer
weighs5,oookg.
Thenet/tare/gross
weightof the containeris ...
kg/tons.
paytoad
Thecontainerb
maximum
is ...
Thebox is 4o cm highilong/wide/deep.
Its/theheight/length/width/depth
is 4o cm.
Theaboveorderhasbeenhandedoverto our
fonararding
agentstoday.
Theconsignment
will be detivered
to yourwarehouse
in Brussets.
Onegreatadvantage
is ...
Themostinteresting
featureis ...
It woutdhetpus reduce/increase/improve/optimize
...
Anothermajoradvantage
is/woutdbe ...
It wouldalsoguarantee/ensure
...
First(ty)/First
of att ...
(of the process)
Thefirst step/stage
is ...
Second(ty)
...
Then...
Afterthat ...
Thenextstep/stage
is ...
Fotlowing
that...
Finally...
Thelaststepis ...
Once/After
X hashappened
...
I'm afraidthereis a problemwith customsctearance.
I'm sorry but therewilt be a detiverydelay.
Thedetaywascausedby a raitstrikein ltaty.
Theconsignment
hasto be repacked
because
the
cartonis damaged.
Therewasa delaybecause
of badweather.
Therewasa delaybecause
the weatherwas bad.
Atthoughthe toadwasn'tsecuredproperly,
it arrived
intact.
Thetoadwasn'tsecuredproperly,
but it arrivedintact.
In spiteof the strike,the consignment
arrivedon
time.
Theresultwasthat the goodsdidn'tleavethe
warehouse
untitFriday.
As a resutt,the shipmentarrivedtwo hours[ate.
There's
fog at the airportso the flighthasn'ttakenoff
yer.
Thankyoufor informing
us aboutan errorin our
(formaD
December
statement.
Thanks
verymuchfor pointingout the mistake.
I understand
thereis a confusion
in addresses/
delivery
dates.
you
Wearelookingintothismatterandwill contact
againlatertoday.(format)
I witlget in touchwiththe forwarding
agentat once.
I'lt takecareof this straightaway.
I'll get on to that now.
I'll seeto thisimmediatety.
I'ttget backto youon thatas soonas possible.
Wewouldliketo apologize
for the inconvenience.
(formal)
(format)
Weverymuchregretthis misunderstanding.
l'm verysorryaboutthat.
(once
Letme apologizefor this detay/mistake/error
again).
Theconsignment
mustbe delivered
by Friday.
Thelogisticsmanager
will be awayuntil Friday.
Wearepteased
to informyouthatOrderNo3o-rzhas
beendispatched
by trucktoday.
OrderNo3o-rzhasbeendispatched
by flight
BAoz3TA
today.
Wearepleasedto advisethat yourorderNo41846
wasshippedon boardthe vesselOceanLine.
Theconsignment
is dueto arrivein Sydney
on z5th
August.
Ptease
findattached
our Droformainvoicefor order
No45-o9-23.
Weenclose
a copyof yourinvoice.
Theoriginal
witl
be sentto youtogether
withthe documents
on
settlement
of our draft.
Wehaveinstructed
our banktodayto transfer/remit
the amountof f63zo to youraccount
with Royat
Bankof Scotland.
9O I Usefulphrasesand vocabulary
I
Please
findenclosed
a chequefor 9745.55
in
payment
ofyourinvoiceNozlo8lz457.
Weencloseour draftfor $23,84odrawnon Pacific
Bank,Seattle.Couldyou pleaseacknowledge
receipt?
Thankyoufor yourcredittransfer
for 4,5ooin
payment
of ourJulystatement.
Ourbankhasadvisedus todaythatyourtransfer
for
invoiceNoFRrz35hasbeencredited
to our
accounL
Wehavereceived
yourdraftfor invoiceNo12349.
Thankyoufor sendingit so promptty.
It seems/appears
that a mistakehasbeenmadewith
regardto the customsinvoice.
Thereseemsto be a discrepancy
betweenthe items
listedon yourJunestatement
andthe goods
detivered.
yourstatement,
Whenchecking
we notedthat invoice
fX 274 hasbeendebitedtwice.
Weare returningyourinvoiceas the z"/odiscounthas
not beendeducted
fromthe totalamount.
Couldyou pleaselet us havea conected/an
amendeo
invoiceby return?
Pleaseconfirmthe corrected
amountof ...
Couldyou makesurethatweightanddimensions
of
the itemsarespecified
on the commercial
invoice?
lg r
Glossary of acronyms and abbreviations
APR
A5/RS
AWB
R/F
BIL
BTN
CAD
CM
co
coD
CRP
DIP
DC
DS D
E DI
ETA
ETS
FCL
GPC
GPS
HG V
HT5
IATA
tBc
tMo
tso
JIT
LC
LCL
LGV
NVOCC
POD
QR
RFID
RMS
RORO
SCM
SMS
3 PL
VAL
VAS
VMI
WMS
palletracking
adjustable
automated
storageand retrievalsystem
air waybitt
biltof exchange
bi tto f ta d i n g
Brussels
tariffnumber
cashagainstdocuments
categorymanagement
of origin
certificate
cashon delivery
replenishment
continuous
documents
againstpayment
distribution
centre
directstoredelivery
electronic
datainterchange
estimated
timeof arrival
timeof sailing
estimated
full container
load
genera[
purpose
container
globatpositioning
system
goods
heavy
vehicle
harmonized
tariffsystem
AirTransport
Association
International
intermediate
bulkcontainer
moneyorder
international
InternationaI
Standards
Organization
just-in-time
letterof credit
lessthancontainer
load
goods
vehicle
large
non-vesset
operating
common
carrier
proofof delivery
quickresponse
radiofrequency
identifi
cation
resource
management
system
ferry
rott-on/rott-off
supplychainmanagement
service
shortmessage
logistics
third-pafty
value-added
logistics
value-added
services
inventory
vendor-managed
management
system
warehouse
e2 l
A-Z word list
Yourtranslation
A=
iB".r
depend:to - on [dr'pendnn]
destination[,destr'nerJn]
device[dr'vars]
discrepancy
[dr'skrepensr]
dispatch[dr'spetJ]
to display[dr'spler]
distribution[,drstrr'bjurJn]
draft [drc:ft]
drivingban['drarvr4
ban]
dueto [djurtu:]
dumpsite[d,tmpsart]
dupticate['dju:phkert]
to access ['rkses]
to accompany [e'krmpeni]
accountIe'kaunt]
to acknowledge [ok'nohd3]
actua[ ['ektluell
adiustable Ie'd3rstabl]
advance[ed'vo:ns]
advice Ied'vars]
to advise [ad'varz]
to align [e'larn]
amend [e'mend]
amount [e'maunt]
appropriate [e'preupriet]
approva[ [e'prurvl]
as agleed [az e'gri:d]
to assemble[e'sembl]
assembly [e'sembli]
to aftach [etefl]
economies
of scale
ov skerl]
Ir'konemrz
embassy['embesr]
to enctoseIrn'kleuz]
enquire:
to - about
Irn'kwarere'baut]
equipped:to be - with
[bi r'kwrptwrd]
evenly['irvnli]
to exceed[rk'sird]
to examine[rg'zemrn]
exhibitor[rg'zrbrta]
expertise[,eksp3r'tirz]
bar code [bo: keud]
barge [bo:d3]
batch [batJl]
behalf on - of[onbrhorfov]
benefit ['benrfrt]
bogie ['baugr]
break bulk [brerkbdk]
buffer stock ['b,rfe stnk]
carrier ['karre]
cottapsible [ke'lepsebl]
collection [ka'lekJn]
competitive [kem'petatrv]
comply: to - with
[kam'plarwrd]
to consider [kon'srde]
consignment Iken'sarnment]
consist:to - of[ken'srstov]
to consolidate [kan'sohdertj
contractor ['kDntrekte]
contract term [ken'trekt ts:m]
convenient[ken'virnrent]
to convey [kan'ver]
courier ['kurre]
credit ['kredrt]
cross-docking[kms'dokrq]
Customized['k,rstemarz]
customs clearance
['krrstemz'kharens]
D,
Yourtranslation
debit ['debrt]
declaration ['dekle'rerJn]
deduct [dr'd,rkt]
delay [dr'ler]
delivery [dr'lrverr]
f,
feature['firJe]
fitted: to be - with
lbi'fitrd wrdl
fleet [flir]
forecast['fcrkorst]
fragile['f6dar1]
freight[frert]
freightforwarder
Ifrert'fcrweda]
G
to generate['dgenerert]
to get backto [getbak tur]
to granta discount
[grornte drs'kaunt]
groundspace[graund
spers]
handlingdamage
['hendlq 'dremrdg]
to handover[hend'euva]
haulagecontractor
['hcrhd3'kDntroktel
hazardous/non-hazardous
non'hezedes]
['hezedes4
heavy-duty
['hevr'dju:til
+!jiir
insurancerateIrn'Juerens
rert]
intermediary
[,rnte'mi:drerr]
A-Zwordtist | 93
Yourtranslation
Yourtranslation
retailer['rirterte]
retrievalIn'trirvet]
tigid['ndsrd]
rubbish['r,tbrJ]
inventory ['rnventrr]
invoice['rnvors]
to issue ['rJu:]
to labet ['lerbl]
tashingpoints ['leJr4 pornts]
lead time lird tarm]
lump sum [l,rmp s.Lm]
IT
s,
maintenance['merntenens]
manual['mrenjuel]
to mark [mo:k]
material flow [me'trerrelflau]
measurement['me3ement]
mistake:by - [barmr'sterk]
mode of transport
[meudov trren'spcrt]
to monitor ['monrte]
to mount [maunt]
to negotiate[nr'geuJrert]
to note [neut]
-.1i1
onward ['onwed]
origin ['orrdsrn]
outdated Iaut'dertrd]
packinglist ['pekrrlhst]
partiat['po:Jl]
paytoad ['perleud]
pick-up ['prk,rp]
piggyback['prgrbrek]
to pile [parl]
to placeorders [plers'crdez]
point of sale [porntov serl]
to prefer [prr'fsrr]
premises['premrsrz]
to prevent [prr'vent]
prior to ['praretur]
processing['preuses14]
proculement Ipre'kjuement]
to protrude [pre'trurd]
to purchase['ps:tJas]
a
quotation[kweuterJn]
to quote [kweut]
lR,-
raw materia[ [rcrma'trerrel]
to reach [rirtJ]
receipthr'sill
to recommend[,reke'mend]
to record[rr'kr:d]
to reject[n'dsekt]
reliable[rr'larebl]
to remit [rr'mrt]
to remove [rr'murv]
replenishmentIrr'plenrJment]
reguirements:to meet Imi:t rr'kwarements]
to schedule
['Jediu:l]
to seallsirl]
to secure[sr'kiua]
ship [Jrp]
shipment['Jrpment]
g
shrink/stretch-wrappin
IJrr4k/stretJ'rreprr1]
solutionIsa'tu:Jn]
kertrd]
sophisticated
Ise'fistr
sort:to - down[sc:tdaun],
to - out[scrtaut]
to span[spren]
to stack[stek]
to state[stert]
stock[stok]
stotage['stcrrrdgl
to straddle['stredt]
to strap[strep]
sturdy['sts:dr]
subiect:to be - to
turl
lbi seb'dsekt
to suggest[se'dgest]
suitable['surtebl]
to suppty[se'plar]
tag [tag]
tarpaulin[to:'pcrhn]
tender['tende]
termsof payment
[tarmzov 'perment]
Third-Pafi Logistics(lPL)
la'd3rstrks]
[0srd'porr
timber['trmbs]
toxic['toksrk]
to track [trEk]
trailer['trerle]
to transfer[trens'farr]
transittimes['transrttarmz]
V
valuable['veljuabl]
value-added
services
[,valju:'edrd'se:vrsrz]
vehicle load ['virrklleud]
vendor ['vendel
vessel['vesel]
volume ['voljurm]
W
warehousing['weehauz14]
weight: gross/net/tare [greusnet teewert]
well ahead of [wel e'hedov]
wholesaler ['heulserle]
to withstand [wrd'stend]
to wrap [rep]
e4 l
Non-mrrnrc
weight
Mrrnrc
r
r
r
r
r
r
ounce(oz)
pound(tb)
stone(st)
(cwt)
hundredweight
(tong)ton
tonne (t)
28.35grams(g)
o.4Sqkitogram(kg)
5.356kilograms
5o.8kilograms
t,ot5.o4kilograms
r,ooo kilograms
16 ounces
roo pounds
20 cwt
r
r
r
r
ounce(oz)
pound(lb)
(cw|
hundredweight
(short)ton (t)
28.35grams(g)
o.454kitogram(kg)
45.359kilograms
9o7.r8kitograms
rz inches
3 feet
ry6o yards
r
r
r
r
inch(r in; r')
foot (r ft; r)
yard (yd)
mite(m)
(mm)
25.4millimetres
(cm)
centimetres
3o.48
o.9r4 metre(m)
r.6o9 kilometres(km)
r44 sq inches
9 sq feet
4,84osq yards
64o acres
1 squareinch(sqin)
r sq foot (sq ft)
r sq yard (sqyd)
1 acre
r sq mile (sq m)
(cm)
6.452sq centimetres
cm'
929.03
o.835sq metre(m)
o.4o5hectare(ha)
z.59km'
r7z8 cubicinches
z7 cubicfeet
r cubicinch(cuin)
r cubicfoot (cuft)
r cubicyard (cuyd)
16.4cm'or cc
o.o28m3
0.765m3
capacity
(lJl0
zo fluid ounces(fl oz)
z pints
4 quarts
r pint (pt)
r quart (qt)
r gallonGaD
o.S58titre (D
r.135litres
4.545litres
capacity
16 fluid ounces(fl oz)
z pints
4 quarts
r pint (pt)
r quart (qt) '
r gatlon(gal)
o.+zl liter (D
o.946liter
3.785liters
(ut0
t6 ounces
14 pOUnOS
8 stone
20 cwt
weight
(us)
length
surface
volume
(us)
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