1. Explain how automatic recalculate works in Excel. 2. Explain what Rows, Columns and cells mean in Excel. 3. What are the copy and paste commands using a keyboard? 4. List and describe the different ways you can create a formula in Excel. 5. Explain how BODMAS works when creating a formula in Excel. 6. Explain how to format currency in Excel. 7. What is Fill Handle and how it works. 8. What does formatting include when in Excel. 9. What does this "# # # # # # # # #" mean when you see this in Excel and how to fix it. 10.Discuss the steps in creating a chart in Excel. Question 1 Explain how automatic recalculate works in Excel. In Excel, recalculation refers to computing the values of cells in a spreadsheet. Automatic recalculation is necessary whenever you change a formula or enter new data into one or more cells. If any changes are made to the values of any cell, the change to the cell with the totals in that row will be recalculated automatically using the formula made up of cell addresses. Question 2 Explain what Rows, Columns and Cells mean in Excel. Rows: These run from left to right (horizontally) across the window and their position is designated by a number. Columns: These run from top to bottom (vertically) of the window and their position is designated by a letter. Cells: These are formed by the intersection of a row and column. Question 3 What are the copy and paste commands using a keyboard? The copy command using the keyboard is Control + C. The paste command using the keyboard is Control + V. Question 4 List and describe the different ways you can create a formula in Excel 1. 2. 3. 4. Select a cell. Type the equal sign. Select a cell or type its address in the selected cell. Enter an operator. (Operators used in formulae in spreadsheets include Addition +, Subtraction -, Multiplication *, Division / and Exponentiation *) 5. Select the next cell, or type its address in the selected cell. 6. Press Enter. The result of the calculation appears in the cell with the formula. Question 5 Explain how BODMAS works when creating a formula in Excel. A formula expression in a spreadsheet package follows the same order of precedence as normal arithmetic. This means that whatever is within brackets is performed first, followed by exponentiation, then multiplication and/or division and then addition and/or subtraction. An example would be 8 + 2 * 5. You might look at this equation and come to the answer of 50. However, excel would return an answer of 18. This difference is that because of the bodmas model excel will run the equation this way 2 * 5 + 8. Where there is a * (multiplication) or a / (division) coming after a + (plus) or - (minus) excel will always use the bodmas model and reverse this equation. Question 6 Explain how to format currency in Excel 1. Highlight the cell or range to be formatted. 2. Pull down the Format menu and select Cells. 3. Select the Number tab then select Currency from the displayed list of categories. 4. Choose the number of decimal places and the currency symbol you want to use. OR 1. Highlight the cell or cells that you want to format as currency data, and click the currency icon ($) in then toolbar. 2. To increase or decrease the decimal places select the cell and click the increase decimal or decrease decimal icons. Question 7 What is Fill Handle and how it works? The fill handle is another method of copying formula and is found at the bottom right-hand corner of the cell. Moving your mouse to the bottom right-hand corner of a cell changes the big cross into a smaller one. Click and drag the mouse either up or down, left or right to select the cells you want the information to be copied to. Question 8 What does formatting include when in Excel? Formatting in Excel includes: Aligning Data Changing Column Width Changing Row Height Resizing AutoFit Question 9 What does this "# # # # # # # # #" mean when you see this in Excel and how to fix it. This occurs when the width of the column is too narrow to hold all the digits. The data is then displayed as (###########). By widening the column this can be fixed. To widen the column: 1. Select any cell in the column you want to change. 2. Pull down the Format menu and select Column, then Width. 3. Type in the desired width in the space provided and click OK. OR 1. Place the pointer in the gray area at the top of the worksheet between the column letter you want to change and any of the columns on either side. The pointer changes into a cross with a horizontal double-headed arrow. 2. Click and drag the mouse to left or right to increase or decrease the column width. Question 10 Discuss the steps in creating a chart in Excel. 1. Select the data you want to create a chart for. 2. Click Chart Wizard icon on the toolbar. 3. Chart Type: From this dialogue box you can select the type of chart that you want-standard or custom-each of which has many alternatives. Select a chart type that is suitable for your data and click Next. 4. Chart Source Data: This dialogue box has two tabs labelled ‘Data Range’ and ‘Series’. From the Data Range tab, you can see preliminary representation of the graph and the data range that was used. You can change the appearance of the chart by changing the ‘Series in’ selection from columns to rows or vice versa. The Series tab enables you to add or remove a series. When you are ready select Next. 5. Chart Options. This dialog box has six tabs: Titles, Axes, Gridlines, Legend, Data Labels and Data Table. When you are satisfied with the settings shown in each tab, click Next. 6. Chart Location: This dialogue box enables you to select where the chart will be placed. When you have done this click Finish to complete the process and make the chart.