Company Name:
Document NO.
ETHIOPIAN ELECTRIC UTILITY
Title:
VENDOR ASSESSMENT / EVALUATION REPORT / SCORE SHEET
OF/EEU/12-034
Issue No.
1
ETHIOPIAN ELECTRIC UTILITY
(CORPORATE QUALITY ASSURANCE, QUALITY CONTROL & INSPECTION)
VENDOR ASSESSMENT / EVALUATION REPORT / SCORE SHEET
Name of the organization
and address of works
under evaluation:
Equipment / Item under
consideration:
Date of Assessment:
SECTION – I: EVALUATION
A) GENERAL
Sl.
No
.
a1)
Description of query / attributes
a2)
No of person specified at a-1) above are
adequate with respect
to scale of operation/work
Persons responsible for different
department/group are
b)
Organization structure showing key personnel
for- (1)Marketing/(2)accounts/(3)adm
inistration/(4)Procurement / (5)Raw material
stores/(6) Planning/ (7)Engineering/
(8)Production/ (9)Quality & testing /
(10)finish stock yard - dispatch/(11) Service
department exists.
Department existing shall be ticked.
Department not applicable shall be stroked off.
Department required but not
existing shall be left as it is.
Evaluation
Page No.
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Company Name:
Document NO.
ETHIOPIAN ELECTRIC UTILITY
Title:
VENDOR ASSESSMENT / EVALUATION REPORT / SCORE SHEET
c)
Adequacy of material handling
facility
Adequacy of storage ( covered and
open ) facilities
Office and shop floor generally
clean
Scrap/ rejected materials disposal system
exists.
Product
Quality
[Visual/Acceptance Test]
(Shall be verified taking sample at random and
witnessing visual & acceptance test , as
applicable]
d)
e)
f)
g)
h)
i)
Audit Report of Proposer
Existence of Service Department
with adequacy of Man power
B) CREDENTIALS OF PAST SUPPLY
Sl.
No.
Description of query / attributes
a)
Equipment/Item supplied to
b)
Supply repeat orders from existing
customers
c)
Satisfactory performance of past
supplies cover
d)
Delivery Schedule (to be reviewed in line with
purchase order)-To be checked on
Random Samples
Evaluation
OF/EEU/12-034
Issue No.
1
Page No.
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Company Name:
Document NO.
ETHIOPIAN ELECTRIC UTILITY
Title:
VENDOR ASSESSMENT / EVALUATION REPORT / SCORE SHEET
C) PRODUCT MANUFACTURING
Sl.
No.
a)
b)
c)
Description of query /
attributes
Design department(in house) function
exists
Design department(out source)
d)
Are work instructions displayed at work
places
Job cards / route cards showing stage
inspection/process clearance
with signature exists
e)
Type tests reports available(if applicable)
f)
i)
Inspection of raw material
done at source
Facility of inspection of raw material
available at works
Facility of in-process inspection available
at works
Facility of final inspection available at
works
(Check
for
availability
of
testing
instrument for required Range/capability
(for highest rating of equipment being
mfg). Whether the facility is adequate for
Acceptance test)
j)
Adequacy of packing facility
k)
Whether Manufacturing facility approved
by
ESA/Other National agencies.
Availability
of
Adequate
Machine for Production
Adequacy
of
Production Capacity
(Production Capacity to be
stated in Assessment Report)
g)
h)
l)
m)
n)
Evidence
of
Maintenance of
Machinery
Regular
Plant and
Evaluation
OF/EEU/12-034
Issue No.
1
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Company Name:
Document NO.
ETHIOPIAN ELECTRIC UTILITY
Title:
VENDOR ASSESSMENT / EVALUATION REPORT / SCORE SHEET
D) TESTING AND MEASUREMENT
Sl. No.
Description of query /
attributes
a)
All Metering and measuring
equipments are having valid
calibration certificates
b)
Traceability of calibration
certificates to nationally
recognized standards exists.
c)
National/International Accredited
testing
laboratory
d)
Circuit diagram / acceptance criteria
displayed
E ) QUALITY SYSTEMS
Sl.
Description of query /
No.
attributes
a)
Quality function
independent of production
function
b)
Effectiveness in process
Quality checks exist
c)
Effectiveness of Quality
Management towards continual
improvement
exist
d)
Display of quality slogans
e)
System exists for
handling customer complaints
f)
System of corrective actions
for non- conforming product
exists
g)
Statistical methods for quality
control exist.
Production and testing records are
traceable to
the raw materials.
System exists for checks/inspection
after final inspection and
before dispatch of
h)
i)
Evaluation
Evaluation
OF/EEU/12-034
Issue No.
1
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Company Name:
Document NO.
OF/EEU/12-034
ETHIOPIAN ELECTRIC UTILITY
Title:
VENDOR ASSESSMENT / EVALUATION REPORT / SCORE SHEET
j)
k)
l)
m)
Issue No.
1
product
Third party certification viz. ISO etc.
Availability of Record for Routine
Testing by QC
Availability of Manufacturers Plant
Standard
Process Audit at Sub Vendor work
for out sourced activity/Material
being Purchased
F) ENVIRONMENT, SAFETY AND SOCIAL ACCOUNTABILITY
Sl.
No.
a)
Description of query / attributes
b)
c)
Environment consciousness by obtaining environmental
clearance, if applicable. Otherwise, existence of waste
disposal
system
Safety manual / code exists
General healthiness of work environment
d)
Fire fighting equipment in position
e)
f)
First aid boxes are in position
Display of safety awareness slogans
g)
Personal Protection of Individual, as applicable
(Mask/Goggles/Boots/Gloves/Helmet/Ear
plugs etc).
e)
Social Accountability Concerns such as
payment of Min. wages, no child labor ,no discrimination,
worker representative etc
Evaluation
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Company Name:
Document NO.
OF/EEU/12-034
ETHIOPIAN ELECTRIC UTILITY
Title:
VENDOR ASSESSMENT / EVALUATION REPORT / SCORE SHEET
Issue No.
1
G) ENERGY CONSERVATION & EFFICIENCY
(Applicable to industries having contract load more than 100 KVA)
Sl. No.
Description of query / attributes
Evaluation
a)
Manufacturing unit is Energy Audited by
any Energy Efficiency certified Auditor
b)
If a) above is yes, the recommended
suggestions implemented
c)
Any other energy efficiency measures adopted
(green initiatives) such as renewable energy / water
recycling /
paper reduction / paper recycling etc.
H ) OTHER ISSUES ( Contribution 3 % )
Sl. No.
a)
b)
Description of query / attributes
Membership of professional / Technical
bodies
Availability of technical literature / standards
c)
System of reward / recognition within the
organization
d)
Identification of training needs and training system
exists
Weather any lock out/ labour unrest occurred in
factory
e)
Evaluation
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Company Name:
Document NO.
ETHIOPIAN ELECTRIC UTILITY
Title:
VENDOR ASSESSMENT / EVALUATION REPORT / SCORE SHEET
OF/EEU/12-034
Issue No.
1
Enclosures attached:
1. Registration / License of the works enclosed.
2. Organization chart with name and qualification of key persons
3. List of Plant and Machinery.
4. List of testing equipment with their calibration status.
5. List of Raw material, bought out items with sourcing details
6. List of out-sourced services with sourcing details.
7. List of supply in last three years.
8. Third party approval, if any (viz. ISO, ESA),
9. Copy of Quality Manual if
ISO certified 10.Pollution
clearance wherever
applicable 11.Energy
Conservation & Efficiency
report enclosed
(Applicable to industries having contract load more than 100 KVA)
12. Sanctioned load and Back up
power/Shed area/Storage area
13.Formats for RM, in process and
acceptance testing
14.Type test approvals conducted in last
5 years if applicable 15.Performance
Certificates from customers
16. Company Brochure/ Product Catalogues
17. Photographs of factory, plant and machinery & testing facilities.
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