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CAPEX status report - July 2018 (002)

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Projects & Support Services Directorate
Monthly CAPEX Report
July 2018
1
Contents
1.
Executive Summary .............................................................................................................................. 3
1.1.
Monthly Expenditure ................................................................................................................... 3
1.2.
Rollover Project Implementation Statistics ............................................................................... 3
1.3.
2018 New Projects Implementation Statistics .......................................................................... 4
1.4.
2018 Projects likely to Roll Over ................................................................................................ 5
1.5.
Action Items for the Month of August ..................................................................................... 6
2.
Implementation Status of the Projects ............................................................................................... 7
3.
Review of Planned and Actual Expenditure on Projects ..............................................................22
3.1
Projects Underspent to Date as per plan .................................................................................22
3.2
Projects Overspent to Date by Projections.............................................................................23
2
1. Executive Summary
This report highlights the CAPEX performance for the month of July. It also addresses the status of
the 2018 CAPEX programme to date
1.1.
Monthly Expenditure
Monthly total CAPEX for the month of July was as follows
Category
Amount ($)
Investment Projects
Commercial Projects
Operational CAPEX
44,011
35,604
2,748,344
Total
2,827,959
1.2.
Rollover Project Implementation Statistics
The table below summarises the completion status of the rollover projects by department.
Annual Totals
Department
Civil
Electrical Maintenance
Projects – Business Expansion
Power Plants
Protection
Metering
System Maintenance
System Performance
Transport
IT
Telecoms
Finance
Cyber Security
No. of
Rollovers
6
2
3
6
6
2
14
2
2
3
9
1
1
57
No.
Completed
3
1
1
3
2
2
5
1
2
2
4
0
1
27
Balance
3
1
2
3
4
0
9
1
0
1
5
1
0
30
Two projects were completed during the month of July bringing the total number of rollovers
completed to date to 27.
During the meetings with the implementing departments, the CAPEX team reminded the teams of
the importance of completing all projects within the agreed times. All departments were further
requested to provide updated plans to show when they intend to close off these projects
Section 2 gives status details of rollover projects implementation arranged by department
3
1.3.
2018 New Projects Implementation Statistics
The table below summarises the status of the 60 projects.
Department
No of
Projects
Civil
Electrical Maintenance
Projects – Business Expansion
Power Plants
Protection
Metering
System Maintenance
System Performance
Transport
IT
Telecoms
Cyber Security
HR
SHEQR
Totals
7
1
2
12
5
3
13
1
1
4
5
4
1
1
60
Specifications
Enquiry
Technical
Evaluation
Tender
Adjudication
Order/
Contract
Preps.
2
Ordered/
Contract
Signed
WIP
5
1
1
1
1
3
7
4
2
7
1
1
1
2
1
1
1
1
1
1
1
1
1
1
1
2
1
3
1
1
1
1
1
1
5
5
10
27
11
The pie chart below depicts the implementation status of the 2018 projects, as per table above.
Of the 60 projects, 63% are committed. 20% are not yet passed Tender Adjudication and these are
a) Projects at Specification Stage
The Dola Hill 11kV Board: The finalisation
of specifications and ordering of the
equipment awaits the finalisation of the
commercial agreements for connection points
between CEC and ZESCO
b) Projects at Enquiry Stage
 Replacement of the Repair Bay 380V Board;
Only one bid was received the first time the
enquiries were run. A second enquiry has
been run and will close on 10th August
Project Status
Specifications
2%
Enquiry
2%
WIP
18%
Technical
Evaluation
8%
Tender Adjudication
8%
Order/ Contract
Preps.
17%
Ordered/ Contract
Signed
45%
c) Projects at Technical Evaluation
 Dangote Project: Project Contracts/documents are being finalised. Validation and Evaluation
of contractors offers has been finalised awaiting management approvals
 Workshop Cropping Machine; The first enquires received a poor response. The second was
successful. Technical Evaluations are ongoing up to 7th August
 Frontier Tap Changer Replacement; A review of the work scope is ongoing. The supplier has
been invited for site data confirmation. CEC’s proposed scope of works was considered
4
inadequate by the suppliers who proposed changing the whole tap changers as opposed to
CEC’s scope of changing only the drive shafts
 Maposa Server Room (Disaster Recovery Site); Technical adjudication was due in March. The
team has been advised to immediately complete this process before the budgeting process
commences
 Vehicle Tracking System; The team has proposed to undertake some trials using open source
software and off the shelf trackers, this with the aim of coming up with an inhouse vehicle
tracking system. What was obtaining on the market was systems that come with some sort of
continuous subscriptions, the feature the team do not want
d) Projects at Tender Adjudication
 Upgrade of Transformer Protection to Include AVRs; The scope of works has been
reduced to fit the amounts that are obtainable on the market. A Variation Order has been
raised. Once approved, the project needs to be taken back to the Tender Committee for
Adjudication
 Strategic Spares for Substations & Lines; The project must be re-adjudicated to address
issues that were raised by CEC management concerning the earlier award
 Transmission Line Surge Arrestors; a decision has now been made to consider procuring
conventional Surge Arrestors. CEC had earlier started working with a supplier to design
tailor made Arrestors. This had led to putting off the process of conventional arrestors
 IT Network Extension; the process delayed at Specifications Stage. There were
manufacturing and supply issues with a Switch that CEC required. The process only
progressed after the issue was resolved
 Business Process Automation; the process was affected by the departure of two key staff
from the department. As a result, the project is four months off the plan
Two projects have so far been cancelled
- Wide Area Monitoring Systems; the budget was far much less than what the suppliers bid
- Chisenga Substation 11kV Breakers Retrofit; the breakers were retrofitted by NFCA,
CEC’s customer
Status details of the 2018 projects are included in Section 2, where they are arranged per department
1.4.
2018 Projects likely to Roll Over
The following projects have been identified as candidates for rollovers
-
Dangote Project: Implementation Contracts are yet to be finalised for this project
BECOS 32 Replacement: The contract is being prepared by CEC. The supplier has indicated
that the project will be completed in 2019
5
-
-
Transmission Line Surge Arresters: The project is at Tender Adjudication Stage. If a
consideration of time to be taken in designing and installation of surge arresters, the project
will roll over into 2019.
Upgrade Transformers Protection Panels to Include AVR (at Kankoyo): The award has
not yet been made for this project. The lead time is 4 months. The time required to install
these units is also 4 months.
The full extent to which the projects will roll over (both monetary and implementation) is yet to be
established. During the meetings with the departments in July-August, all the teams have been
requested to revise their plans, working together with procurement so that all projects with the
potential to roll over are identified and remedial plans devised to minimise the quantum of rollovers
1.5.
Action Items for the Month of August
The main action item for August is the updating of implementation plans. The CAPEX Team will
work with the implementing departments and supply chain department to ensure that the plans
address the following
a) Rollovers are completed to avoid rolling them over
b) Potential rollovers from the 2018 projects are identified and remedial actions formulated to
prevent them from rolling over and/or minimise the amounts rolling over
6
2. Implementation Status of the Projects
This section discusses in detail the following
- The status of the rollovers
- The status of the new 2018 projects
The projects are arranged per department
i) Projects Directorate
a. Civil Department
Rollovers
Project Code
Project Description
Responsible
Head/Chief
PEP Budget
(US$)
Spent to
Date ($)
Projected
Rollover?
Comments
PEP16-078
Fire Blast Wall Extension
at CSS
Aaron Botha
38,000
18,666
No
PEP17-043
Ravens Country Club
improvement Works
Aaron Botha
113,130
209,313
No
PEP17-083
Rehabilitation of
Broadway Lodge
Aaron Botha
80,001
72,041
Yes
Two out of three Walls have been completed so far. Outages on the Transformers continue to remain
the main challenge on this project. Works on the third wall were planned for completion in July but
this could not be realised. Plans are currently underway for the August completion (outage
permitting). The first project completion was scheduled for December last year.
Works related to the Golf Course, Gym, Swimming Pool and Landscaping have been completed. The
shell for the shower and change rooms has been completed. Outstanding are the internal touch-ups
and plumbing works. All these outstanding works are planned for August completion. Considering the
original scope of works, this project has been completed save for the additional Shower and Change
Rooms. If approved by management, the change rooms shall be transferred to a new project, yet to be
approved. The project was scheduled for completion in December 2017 but will now close in August
Works have been completed and handed over to the end user
PEP17-085
Ravens Clubhouse
Modifications and Repairs
Aaron Botha
200,780
108,350
Yes
PEP17-097
CSS - Maposa Wayleave
Road Construction and
repairs
Aaron Botha
648,515
524,237
Yes
PEP17-017
Frontier Wayleave Road
Construction
Aaron Botha
876,145
355,450
Yes
7
90% of the works were projected to be completed in December. Therefore 20% of the project budget
was planned to be rolled over. This was however not attained due to the rains. The project continues
in 2018. Main construction works have been completed. Tilling, Ceiling Board, plumbing and electrical
works are in progress. Works were scheduled for completion at the end of Qtr. 2. This has not been
achieved and the project is to be completed in August.
Project has been completed.
Work is in Progress at 99%. Major works, which were suspended in December due to rains
commenced on 19 April. All the major works have been completed, save for minor touch-ups and
closing works. Project to be completed in August
2018 Projects
Code
Description
Responsible
Head/Chief
Aaron Botha
PEP
Budget ($)
900,000.00
Spent to
Date ($)
8,627
Status
Comment
PEP18-045
Maposa Refinery
Wayleave Road
Works in progress
Mindola - Chibuluma
Wayleave road
rehabilitation
Aaron Botha
437,084.55
12,758
Works in progress
PEP18-065
Rehabilitation of Michelo
- Karavia Wayleave road
Aaron Botha
781,883.42
15,782
Works in progress
PEP18-068
Construction of Fire blast
walls in Substations
Sub Stations Planned
Maintenance Works2018
Water reticulation
improvement in
Substations
Luano - Bancroft
Wayleave road (Lot 1)
Aaron Botha
100,007.74
3,880
Aaron Botha
300,000.00
8,690
Contract
Preparations
Contract
preparations
Aaron Botha
69,973.63
7,302
Works in progress
Aaron Botha
554,773.63
8,708
Works in progress
The contractor has mobilised to site and works have commenced. So far 3.46 km of the wayleave
has been graded. The project works are scheduled for December completion but discussions
with the contractor to have the works completed by October month end have progressed well.
Challenges faced on the project so far are the employment and transportation issues for the
Senior Responsible Person to supervise the works. These have been resolved
The contractor has mobilised to site and works have commenced. The project works are
scheduled for completion by October month end. Challenges faced on the project so far are the
employment and transportation issues for the Senior Responsible Person to supervise the works.
These have been resolved
The contractor has mobilised to site and works have commenced. First level grading from
Michelo to the DRC border has already been undertaken. The project works are scheduled for
completion by October month end. Challenges faced on the project so far are the employment
and transportation issues for the Senior Responsible Person to supervise the works. These have
been resolved
Tender award for these works was made in the June Tender Committee sittings. Contracts have
not yet been finalised. Further delays will lead into these works rolling over into 2019
Tender award for seven contractors was made in the June Tender Committee sittings. Contracts
have not yet been finalised. Further delays will lead into these works rolling over into 2019. The
eighth contractor was disqualified and the Award for this portion of the works is yet to be made
The first phase of the works (rehabilitation of plumbing systems) have been completed. The
second and final phase of bore hole drilling will follow around September; to allow the water
table to go down further
The contractor has mobilised to site and works have commenced. The project works are
scheduled for completion by October month end. Challenges faced on the project so far are the
employment and transportation issues for the Senior Responsible Person to supervise the works.
These have been resolved
PEP18-055
PEP18-072
PEP18-073
PEP18-074
b. Electrical Maintenance
Rollovers
Project Code
Project Description
Responsible
Head/Chief
PEP Budget
(US$)
Spent to
Date (US$)
Projected
Rollover?
Comments
PEP17-008
Purchase & Installation of
Air Conditioning Units
Aaron Botha
29,966
24,645
No
Project completed in January
PEP17-050
220/66kV Substation
Solar Lighting
Aaron Botha
64,342
29,855
Yes
Units delivered in January 2018. Poles have been fabricated. Installation has not yet commenced.
Project is envisaged to be completed in September due to civil works that will only commence after
completion of works at Raven Country Club in August
8
2018 Projects
Code
Description
PEP18-094
Procure & Replace Repair
Bay 380 Volts Board
Responsible
Head/Chief
Aaron Botha
PEP Budget
($)
59,182.96
Spent to
Date ($)
8,812
Actual
Status
Enquiry
Actual Status
Second round of enquiries have been sent. Tender was re-floated to get better response from vendors.
Bidding will close on 10th August 2018.
c. Business Expansion Projects
Rollovers
Project Code
Project Description
Responsible
Head/ Chief
Aaron Botha
PEP Budget
(US$)
759,560
Spent to
Date (US$)
479,279
Projected
Rollover?
Yes
PEP17-020
Dola Hill Upgrade Phase
II
PEP17-103
Dola Hill Upgrade Phase
1B
Aaron Botha
249,370
37,061
Yes
PEP17-031
1 MW Solar Park
Aaron Botha
1,520,000
1,644,217
Yes
Spent to
Date ($)
108,793
Actual
Status
Technical
Evaluation
Comments

Civil works for the extension of Substation HT yard, construction of boundary wall, casting of the
2nd transformer, oil containment tank and HV equipment plinths was completed in March 2018.

Extension of the control building and construction of guard hut are in progress at roofing and
internal fixtures respectively.

Most of the bay equipment, primary and secondary have been received and delivered to site for
installation. Delivery of the 30MVA transformer to site awaits payments to RDA for
transportation of the 70ton crane for offloading.

Replacement 66kV CVTs units damaged during shipping and road transport have been received
under insurance claim by the supplier.

Equipment erection/installation commenced on 8th June while commissioning of the bay is
expected to be completed by 30th September 2018
All procurements have been completed except for Surge Arresters and NEC to replace those that had
been taken from Luanshya Munic. Order for Surge Arresters has been placed while procurement of the
NEC is in progress. Project was earmarked for Qtr. 1 completion but will now close in Qtr. 3, together
with PEP17-020
The works have been completed.
2018 Projects
Code
Description
CFP17-003
Dangote Grid Connection
Project
Responsible
Head/Chief
Aaron Botha
PEP Budget
($)
4,000,000
Actual Status



9
ESIA activities are now at PAP’s compensation agreement stage. Having completed the
evaluations and meetings to discuss the rates, ESIA Consultant (CBU) is drafting compensation
agreements for all PAPs (on titled and traditional land, respectively)
Public Disclosure earmarked for mid-August all things moving on as planned.
Evaluation of Validated Bids now completed; Evaluation Team will submit report to
Management in the week beginning 30th July 2018. Once Management gives oversight, the EPC
Contract Negotiations will proceed and expected to be completed by the third week of August
2018
Code
Description
Responsible
Head/Chief
PEP Budget
($)
Spent to
Date ($)
Actual
Status
Actual Status

PEP18-082
Dola Hill 11kV CEC
Incomer breakers
Aaron Botha
94,250
6,407
Specifications


Signing of the Power Purchase/Supply and Wheeling Agreement (PPSWA) between CEC and
DIZL – August 2018
Procurement of new 10 Panel 11kV Switchboard awaits vetting by the Attorney General’s Office
of commercial and cost sharing agreement for the interface points with ZESCO.
Equipment procurement, erection/Installation and commissioning is now expected to be
completed in quarter two (Q2) of 2019 since the agreement was not fully signed by 30th June
2018 due to long lead time.
ii) Operations Directorate
a. Power Plants and Mechanical Systems
Rollovers
Project Code
Project Description
Responsible
Head/Chief
PEP Budget
(US$)
Spent to
Date (US$)
Projected
Rollover?
Comments
PEP17-037
Procurement of Air Intake
Silencers for Bancroft
GTA 1.
Christopher
Nthala
72,714
260,493
No
PEP17-025
CSS Control Room GTA
Monitoring Workstation
Christopher
Nthala
51,822
39,402
No
Silencers have been delivered. Installation could not be done in the month of June due to outage
challenges. Installation and commissioning is now planned for last week of August into September
2018. Due to a defect on Bancroft GTA No.2, works on GTA No.1 will be done after the exhaust
silencer has been installed on GTA No.2 Project to be completed within Qtr. 3.
Project has been completed.
PEP17-022
Upgrade Luano GTAs
Foam Fire Protection
System
Christopher
Nthala
100,044
34,516
Yes
PEP17-024
Kankoyo GTA
Continuous Emissions
Monitoring System
Christopher
Nthala
61,023
70,563
Yes
Fire detection works have been completed and new control panels have been installed. Refurbishment
of Foam generators has been completed while that for water pump motors is in progress. 3” valves
have been delivered. Procurements process for the Motor Control Circuit is in progress. A vendor has
been identified and is being engaged with a view of having a new MCC manufactured. The Project was
planned for completion in Qtr. 2 but will now be completed in Qtr. 4.
Project has been completed.
PEP17-027
Procurement of Two
Labyrinth Seals
Procurement of Silenced
Compressor
Christopher
Nthala
Christopher
Nthala
102,745
16,108
No
Seals have been delivered. Installation to be done in Qtr. 3.
26,532
10,142
No
Project has been completed.
PEP17-122
10
2018 Projects
Code
Description
PEP18-002
Procurement of two Avon
Starter Motors
Luano GTA 2 Exciter
Upgrade
PEP18-004
PEP18-005
PEP18-018
PEP18-027
PEP18-028
PEP18-030
PEP18-048
PEP18-050
PEP18-058
PEP18-076
PEP18-079
Responsible
Head/Chief
Christopher Nthala
PEP
Budget ($)
130,202
Spent to
Date ($)
992
Actual Status
Comments
Ordered
Christopher Nthala
820,000
2,468
Ordered
Replace Maclaren Motor
Control Centre
Procurement of Avon
Engine Thermocouple
Harness
GTA Fuel Tank Level
Gauging
Procurement of Workshop
Cropping Machine
Procurement of Maclaren
GTA Overhead Hoist
Procurement of Bancroft
GTA 2 Exhaust silencers
Luano GTA 2 Clutch
Assembly Replacement
Christopher Nthala
336,352
970
Christopher Nthala
40,028
970
Order
preparation.
Ordered.
Order was placed in May 2018. Delivery is expected in August and installation shall be done
thereafter in Qtr.3.
Contractor is scheduled to visit site to carry out a survey. Delivery of equipment is 15 weeks from
the date of commencement of manufacturing. Advance payment guarantee has been received.
Advance payment approval in progress. This project is likely to roll over into 2019.
Tender has been awarded and order awaits approval after responses have been prepared to
address queries that were raised by the CEO
Order was placed in May. Delivery is expected in August. Project to be completed in Qtr. 3 of
2018
Christopher Nthala
42,900
7,836
Ordered.
Order placed in June. Project to be completed in Qtr. 3.
Christopher Nthala
82,137
1,255
Christopher Nthala
39,088
2,446
Technical
evaluation.
Ordered.
There was a poor response to the first enquiries. Tender was re-floated. Technical evaluation in
progress up to 7th August
Order was placed in June. Expected delivery is October.
Christopher Nthala
125,850
131,125
Christopher Nthala
399,182
1,076
Works in
Progress
Ordered
Emission Monitoring
Systems for LGTA stacks
CO2 fire protection system
for Library Annex
CO2 Fire Protection-GTA
Fuel Transfer Pump Houses
Christopher Nthala
150,438
199
Ordered.
Christopher Nthala
30,082
1,577
Christopher Nthala
45,466
18,766
Order
preparation.
Order
preparation.
Installation works to be done in August as a way of taking advantage of defect repairs on the
GTAs. Project to close in September after works on GTA No 1 are completed.
Order has been placed. Delivery was initially expected in January 2019 as Lead time is 10 Months.
Discussions are advanced to shorten the delivery time to November. Variation of the Inlet duct
for Kankoyo has been approved on this project. Order preparation for the inlet duct is in
progress.
Order was placed in June. Awaiting submission of advance payment guarantee from supplier to
initiate payments.
Tender has been awarded. Awaiting approval of orders after preparation of responses to the
queries raised by the CEO. Project to be completed in Qtr.4.
Tender has been awarded. Order approval awaits the response to queries that the CEO raised in
relation to the tender award.
Local Works at Maclaren have advanced. Kankoyo GTA Fuel transfer pump house shall also be
done locally after completion of Maclaren works. Project Materials have been delivered. Maclaren
and Kankoyo works to be completed in Qtr.3.
b. Protection
Rollovers
Project Code
Project Description
Responsible
Head/ Chief
P003/14
Automatic Voltage
Regulators
Christopher Nthala
PEP
Budget
(US$)
540,000
Spent to
Date (US$)
Projected
Rollover?
Comments
398,686
No.
Work is still in progress. All circuits have been tested. Replacement encoders have been delivered. The
earlier ones procured had higher impedance and therefore could not work well. Contractor is to
remobilise in August and works to be completed in August.
11
Project Code
Project Description
Responsible
Head/ Chief
PEP16-029
Replace 220kV Bus
Zone Electrical
Mechanical Relays
PEP16-107
PEP17-061
PEP17-092
PEP17-060
Spent to
Date (US$)
Projected
Rollover?
Comments
Christopher Nthala
PEP
Budget
(US$)
375,000
178,794
No
Mindola Remote Ends
Protection Upgrade
Replace 220kV Line
Electromechanical
Relays
Procurement of AVRs
For Mufulira, Chisenga
& Stadium Substations
Christopher Nthala
300,001
402,403
Yes
Project is at 98% complete. Outstanding issues include

Goose messaging to the Kansuswa 220V line and the Bus Zone

Wiring into the Bus zone the circuit breaker close command for the Maposa 1/Frontier Tee
220kV line
These works shall be completed during the month of August to close the project
Completed.
Christopher Nthala
183,687
200,207
No
Completed
Christopher Nthala
499,316
502,361
Yes
FATS done. Panels have been delivered and Tests to be done in August. Process of engaging
additional labour is in progress. With labour being available and outages permitting, project is expected
to be completed in October 2018.
Replace System Battery
Chargers
Christopher Nthala
142,697
125,321
Yes
Installation works are in progress. 16 out of 19 chargers have been installed. Project delayed after
control cables for the project were depleted. Project is now scheduled for completion in Qtr. 3.
2018 Projects
Code
Description
PEP18-052
Procurement of Control
Room Frequency Meter
Replace 66kV Line Protection
(Dola Hill-Skyways, Ndola
Ref-Maposa No. 2).
Upgrade Of 14 Protection
Numerical Relays
PEP18-054
PEP18-064
Responsible
Head/Chief
Christopher
Nthala
Christopher
Nthala
PEP Budget
($)
23,009
Spent to
Date ($)
141
Actual
Status
Ordered.
Comments
330,265
2,992
Ordered.
Order has been placed. Expecting delivery November 2018. Project is likely to rollover into 2019.
Christopher
Nthala
301,569
1,683
Ordered
Order has been placed. Delivery expected August 2018. Project to close in Qtr.3.
PEP18-075
Upgrade Tx’s Protection
Panels to Include AVR (at
Kankoyo)
Christopher
Nthala
334,181
2,202
Tender
Committee
PEP18-083
Wide Area Monitoring
Systems; Michelo & Luano
Substations
Replace System Battery
Chargers (6 units).
Christopher
Nthala
99,944
8,239
Cancelled
Two variation order have now been approved on this project. The first involved the change of the
original scope to include wired panels. The second involved the increase in the budget by $100,000
after the cancellation of PEP18-083 (Wide Area Monitoring System). Orders have been placed and
last delivery is expected in November Project will rollover into 2019.
Bids received were above budget. Project scope has been reduced by one panel. Procurement have
engaged vendors on prices with respect to the reduction in scope and corresponding Variation
Order has been raised. Once the Variation is approved, the project will need to be resubmitted to
the Tender Committee for Award. Delivery period for the equipment from date of order is 4
Months. Project is likely to rollover into 2019
Project has been Cancelled.
Christopher
Nthala
84,851
3,737
Ordered
The Order has been placed. Expecting delivery in November.
PEP18-092
12
c. Metering.
Rollovers
Project Code
Project
Description
Responsible Head/
Chief
PEP
Budget
(US$)
Spent to Date
(US$)
Projected
Rollover?
Comments
PEP17-078
Procure Reference
Standard
Christopher Nthala
29,565
63,216
No
The standard has been delivered. Training has also been concluded. The project is therefore closed
PEP17-082
Procure Voltage
Selector Relays
Christopher Nthala
$24,668
23,680
No
Project has been completed. Four relays have been installed and the other four to be kept as spares
2018 Projects
Code
Description
PEP18-034
Procurement of Tariff
Energy Meters and
Panels
Procurement of Power
Quality Meters ERB
Requirement
Procurement of
Programable
Transducers
PEP18-039
PEP18-041
Responsible
Head/Chief
Christopher Nthala
PEP
Budget ($)
367,682
Spent to Date ($)
Comments
499
Actual
Status
Ordered.
Christopher Nthala
418,090
463,214
Installation
Meters have been delivered. Configuration and installation is in progress. 42 out of 50 Meters
have been installed. Project to close in Qtr. 3.
Christopher Nthala
38,038
641
Ordered.
Enquiries were resent. Bids opened on 11th May 2018. Tender has been awarded and order
placed. Delivery is expected at the end of September 2018 Project to be completed in Qtr.4.
Order has been placed though delayed by two Months. Delivery of equipment is expected in
September 2018.
d. System Maintenance
Rollovers
Project Code
Project
Description
Responsible
Head/Chief
PEP Budget
(US$)
Spent to
Date (US$)
Planned
Rollover?
Comments
P033/12
220kV SF6 Type
Circuit Breakers Triple pole
Christopher Nthala
274,000
215,210
No
Completed
P004/14
220kV circuit
breaker
replacement
Christopher Nthala
204,000
190,140
No
The breaker is at Maposa substation. Works have failed to be implemented due to outage challenges.
Decision has been made to classify this breaker as a strategic spare and have it transferred to Capital
Stores. With this decision, this project is therefore closed
13
Project Code
Project
Description
Responsible
Head/Chief
PEP Budget
(US$)
Spent to
Date (US$)
Planned
Rollover?
Comments
PEP16-022
66/11 20MVA
Power Transformer
Replacement (3off)
Christopher Nthala
1,350,000
1,236,572
No
Two Transformers have been installed. The last unit has been delivered to Luanshya Munic.
Installation is in progress and was planned for completion in April. Project couldn’t be completed in
May 2018 because of works on the 11kV Board by ZESCO. Project works have advanced.
Commissioning tests are planned for August.
PEP16-040
Diesel Generator
And 380V Board
Christopher Nthala
200,000
174,4400
No
PEP16-061
Transmission line
Height
Improvement
Christopher Nthala
40,000
50,159
Yes
PEP17-040
Procure Substation
Strategic Spares
Procure 3X20MVA
Transformers
Christopher Nthala
399,273
234,236
Yes
Both the Gen. Set and Board have been installed. There are however some modifications that need
to be undertaken to make operation of the breakers on the 380V board safer. A Variation Order has
been approved. Procurement process of retractable Circuit Breakers is in progress. The transferring
of circuits onto the new board is currently in progress and shall be completed in August
7 poles have been delivered. 2 were supposed to be installed in November and the remaining 5 kept
as strategic spares. Challenges with the work schedule and equipment availability (due to defects and
maintenance works on the system) have hampered progress on this project. Weather constraints
equally contributed to the delay. Project completion target date has been Qtr. 2. However, the
unavailability of the 70 Ton crane has negatively affected the project. The 2 poles (One on BancroftLuano #2 and the other on Maposa-Ndola Ref. #1) shall be installed in August.
Completed.
Christopher Nthala
1,347,531
1,290,563
Yes
Procure HV
Diagnostic
Instruments
Bus Section
Isolator
Procurement
Procure& Install
Transmission Line
Surge Arrestors
Christopher Nthala
144,867
162,518
Yes
Christopher Nthala
20,000
-
No
Christopher Nthala
69,998
37,999
Yes
Power Cable
Replacement
Replace
PASSMOO Unit –
Luano TX6
Diesel Generator
Replacement –
Luano
66kV SF6 Breakers
with Current
Transformers
Christopher Nthala
99,816
126,895
Yes
Christopher Nthala
104,931
74,840
Yes
Christopher Nthala
120,000
159,534
Yes
Christopher Nthala
298,192
224,553
Yes
PEP17-044
PEP17-086
PEP17-109
PEP17-006
PEP17-014
PEP17-005
PEP17-046
PEP17-047
14
FATS were conducted in January 2018 and the transformers have been delivered. Installations
planned for Qtr. 2 of 2018. Units shall be installed at Dola Hill, Avenue and Mill Substations.
Challenges in lifting equipment have delayed the project. Installations are now planned for
September – October period.
Completed.
Project is linked to Mindola Expansion Project (MEP). The order has been placed and Unit has been
dispatched. Delivery was expected in April, but Unit is yet to be received. Project completion shall
be firmed up once unit delivery has been made
Installation of 66kV Surge Arresters has been completed. Five (5) sets of 220kV Surge Arresters to
be installed on the DRC Interconnector and One (1) set to be installed on the Frontier Line. Works
on the 2nd DRC Interconnector shall be done along with those to be carried out by AEE Power
(under warranty). Outages still pose a challenge for works on CSS-Frontier-Maposa Line.
Work is in progress and currently at 70%. Department has decided to take the remaining cables to
Depot Road to replace those gutted by the recent fire. Project will now be completed Qtr. 3.
Breaker has been delivered to site. Civil works in progress. CB, Isolator and CTS Plinths have been
constructed. However, period taken by Civil works was longer than planned for. Installation works
could not be executed as planned due to outage challenges. Project will now close in August
Project has been completed. There are however some works that CEC must attend to, namely the
normalisation of circuits and all functions on Transformers
5 out of 6 Breakers have been installed. The final Breaker will be installed along with one new
transformer to be installed at Avenue Substation in the September – October period.
2018 Projects
Code
Description
Responsible
Head/Chief
Christopher Nthala
PEP Budget
($)
352,112
Spent to
Date ($)
5,121
Actual Status
Comments
PEP18-019
Strategic Spares for
Substations and Trans.
Lines
Twelve (12) 66kV SF6
CBs with CTs
Procure 5x 66/11kv
20MVA power
Transformers
Power Cable
Replacement-11kV
Three (03) 220 kV SF6
Circuit Breakers
Procure 66 kV
Transformer Bushings
Retrofit 11 kV OCB
Incomer PanelsChisenga Sub.
Control Cable
replacement in
substations
Procure Diagnostic
Instruments
Tender
adjudication.
Project to be re-adjudicated by Tender committee to address the queries raised by the CEO.
Christopher Nthala
473,726
399,161
Ordered
Christopher Nthala
2,060,637
562,923
Ordered
Breakers have been dispatched and have already reached Tanzania. Installations to
commence they are received but there is a likelihood of rolling over
FATS are to be undertaken in August. Delivery of the transformers is anticipated in
November
Christopher Nthala
130,000
103,350
Ordered
Delivery is expected in September to be followed by installations within this year.
Christopher Nthala
245,301
7,169
Ordered
Christopher Nthala
85,208
60,984
Ordered
Christopher Nthala
98,997
1,461
Cancelled
Christopher Nthala
81,613
87,652
Installations
Delivery is expected in September. The department is yet to finalise the installation
programme
The Bushings have been dispatched and have already reached Tanzania. Installations will
follow once these items arrive
The breakers earmarked for this project were also part of the project by NFCA to retrofit
their 11kV Board. NFCA has undertaken this project and is therefore closed from the CEC
end
Cables have been delivered and installations are currently underway on various circuits
around the CEC network
Christopher Nthala
140,110
10,805
Ordered
Substation Battery
Replacement
Synchronous Machines
AVR controls retrofit
Frontier Transformer
Tap Changer
Replacement
Christopher Nthala
73,506
69,393
Ordered
Christopher Nthala
314,442
12,867
Christopher Nthala
99,927
2,617
Contract
preparations
Technical
Evaluation
PEP18-063
Guard wire
Replacement
Christopher Nthala
350,533
4,213
Works in progress
PEP18-085
Transmission line
Surge Arresters
Christopher Nthala
70,009
3,419
Tender
Adjudication
PEP18-023
PEP18-024
PEP18-032
PEP18-036
PEP18-040
PEP18-042
PEP18-043
PEP18-053
PEP18-057
PEP18-059
PEP18-062
15
The Ground Fault Locator has been ordered whilst the order for the 66kV Cable Fault
Locator has been cancelled as CEC already has enough of this type of instrument. Plans are
underway to raise a Variation Order to order another instrument in the place of the Cable
Fault Locator
Delivery is expected in September and installation to follow in October
Tender has been awarded. Variation has been approved. Order and Contract preparation is
still in progress.
CEC has invited the supplier to come and design a solution for the tap changers. The
received bids in the tender contained the scope of changing the whole tap changers instead
of just the drive shafts as requested by CEC.As a result the price bids were well above
budget. A way forward will therefore be decided once the supplier visits site
The contract has been signed and preparations to commence works advanced. The only
outstanding issue is the procurement of clamps which was not part of the bidding process
as quantities were not known at the time. CEC has commenced the process of this
procurement. The project will be completed in November
CEC has decided to procure the standard Surge Arresters after the process to procure
custom made variants has taken long. Designs for custom made Luano- Bancroft Surge
Arresters is in progress. CEC yet to submit data required for consideration in designs for
Luano Kabundi Line. Procurement to proceed and procure conventional surge arresters
while interaction with Japanese vendors continues with a view to supply tailor made ones.
e. System Performance
Rollovers
Project
Code
Project
Description
Responsible
Head/Chief
PEP Budget
(US$)
Spent to
Date (US$)
Planned
Rollover?
Comments
PEP16-096
Procurement of Oil
Regenerating Plant
Christopher Nthala
445,000
437,389
No
The plant has been commissioned
PEP17-068
Furan Content
Analyser in
Transformer Oil
Christopher Nthala
100,000
89,517
No
Equipment has been delivered but missing reagents and other accessories to enable commissioning.
Reagents have now been received. Commissioning is in progress. Project to close in August.
2018 Projects
Code
Description
PEP18-033
SF6 Gas Recovery Unit
Responsible
Head/Chief
Christopher Nthala
PEP Budget
($)
74,460.45
Spent to
Date ($)
390
Actual
Status
Ordered
Comments
Enquires sent out on 7th March. One Bid was received on 3rd April. Tender has been awarded and
order has been placed. Delivery is expected September
f. Garage and Transport
Rollovers
Project
Code
Project Description
Responsible
Head/Chief
PEP Budget
(US$)
Spent to
Date (US$)
Planned
Rollover?
Comments
PEP17-004
Light Vehicle
Replacement Project
Christopher Nthala
380,000
467,588
No
all vehicles have been delivered
PEP17-023
Heavy Vehicle
Replacement Project
Christopher Nthala
530,000
781,471
No
Project has been completed. Commissioning certificate to be issued after submission of labour
hours.
16
2018 Projects
Code
Description
PEP18-026
Vehicle Replacement
17 Units
Responsible
Head/Chief
Christopher Nthala
PEP Budget
($)
758,585.98
Spent to
Date ($)
-
Actual
Status
Order
preparation
Comments
16 vehicles are being procured instead of 17. A variation has been approved to replace one vehicle
with a trailer. Enquires sent out on 6th March and were received on 30th March. Tender has been
awarded and orders for both the vehicles and trailer are yet to be made
iii) Telecoms and IT
a. IT
Rollovers
Project
Code
Project
Description
Responsible
Head/Chief
PEP Budget
(US$)
Spent to Date
(US$)
Planned
Rollover?
Comments
PEP17-074
Tier 2 IT Data
Centre
IT Network
Extension
CCTV & Access
Control Phase II
Choolwe Nalubamba
50,079
65,805
No
Project has been completed.
Choolwe Nalubamba
55,852
61,853
No
Choolwe Nalubamba
74,484
80,837
Yes
Initial Supplier failed to deliver. Order placed on another supplier. Units have been received and
installation is in progress. Project to be completed in August 2018.
Installation has been completed. PM is preparing commissioning certificate.
Responsible
Head/Chief
Choolwe Nalubamba
Actual Status
PEP17-036
PEP17-051
2018 Projects
Code
Description
PEP18-016
IT Network
Extension
PEP18-080
CCTV & Access
Control
Choolwe Nalubamba
PEP18-084
Maposa Server
Room (Disaster
Recovery Site)
Choolwe Nalubamba
Specifications finalisation was delayed due to challenges with the previous project (PEP17076) related to failure by suppliers to supply specialised IT Switches). Specifications have
now been completed. Enquiries sent out on 3rd May and opened on 24th May. Project is due
for Tender Adjudication.
Project involves procurement and installation of CCTV in four Substations and installation
of Access Control. Enquiries were sent out on 17th February and received on 6th April.
Cameras have been received. Tender has been awarded (on 28th June 2018) and order for
Access Control and installation works has been placed. Contract for installation works in
being prepared.
Technical evaluation is overdue and delayed. It should have been completed in March. Civil
works have commenced at site. Project was planned for completion in Qtr. 3. This is
unlikely should technical evaluation delay further.
17
Code
Description
PEP18-090
IT Network
Upgrade
Responsible
Head/Chief
Choolwe Nalubamba
Actual Status
Technical evaluations have been completed. For the first portion Tender has been awarded
and orders have been placed. Last delivery is expected in September 2018. Project to be
completed in Qtr.4.
b. Telecoms
Rollovers
Project
Code
Project
Description
Responsible
Head/Chief
PEP Budget
(US$)
Spent to Date
(US$)
Planned
Rollover?
Comments
PEP16-099
Transformer
HV/LV CB
Monitoring &
Control
Transformer
HV/LV Circuit
Breaker Monitoring
and Control
SDH Management
&Test Equipment
Choolwe Nalubamba
40,321
24,975
No
A meeting was held to discuss implementation and coordination. Works shall now be managed by
Project department. Installation works to begin in August. Project Manager shall advise on the
timeline.
Choolwe Nalubamba
40,000
22,784
No
A meeting was held to discuss implementation and coordination. Works shall now be managed by
Project department. Installation works to commence in August. PM to yet to draft timeline.
Choolwe Nalubamba
50,368
57,473
Yes
All equipment delivered. Project has been completed
PEP17-087
SCADA Network
Protocol Upgrade
Choolwe Nalubamba
80,530
40,187
No
Completed.
PEP17-094
CSS/Luano
ZESCO SCADA
Signals Upgrade
New Arthur Davis
Stadium Screen
Choolwe Nalubamba
80,332
95,558
No
Project has been completed
Choolwe Nalubamba
50,309
49,456
No
PEP17-072
IST RTU Upgrade
Choolwe Nalubamba
284,960
245,982
No
PEP17-073
Transformer
HV/LV CB
Monitoring &
Control
SDH Network
Upgrade FOX615
Choolwe Nalubamba
97,107
78,7112
Yes
The screen has been delivered. Two completion deadlines (January and March) have been missed.
Civil works have been completed. Fabrication of stand has been completed and erected.
Contractor is on site to power the unit. Unit shall be commissioned after installation of earthing
system by CEC. Project to be completed in August.
Works at Turf have been completed. Panel has been mounted at Kabundi and works have
advanced. Project could not be completed in Qtr. 2. due to challenges with man power and
outages. Project completion has been rescheduled to Qtr. 3.
A meeting was held to discuss implementation and coordination. Works shall now be managed by
Project department. Works to commence in August after drafting of timeline.
Choolwe Nalubamba
350,701
341,476
No
PEP16-066
PEP17-057
PEP17-106
PEP17-071
18
Project has been completed
2018 Projects
Code
Description
PEP18-006
Inverter at Maposa
1off & 3X Human
Machine Interface
SDH Network
Upgrade &
Engineering Tools
BECOS 32
Replacement & GIS
PEP18-007
PEP18-020
Responsible
Head/Chief
Choolwe
Nalubamba
PEP Budget
($)
165,301
Spent to Date
($)
45,474
Actual
Status
Ordered
Comments
Choolwe
Nalubamba
358,496
8,752
Ordered.
Choolwe
Nalubamba
2,021,542
31,182
Contract
Preparation
Enquiries sent out on 17th February and bids received. Tender awarded, and order placed. Advance
payment was delayed leading to an overall project delay of four months. Delivery is expected in
November 2018.
Enquires sent out on 13 February and Bids opened on 24th May 2018. Enquiry delays were due to a
supplier error. Tender has been awarded. Order has been placed and contract is being drafted.
Project will rollover into 2019.
Enquiries sent out on 17th February and were to be received on 23rd March. Scope has been
revised after vendor (ABB) offered to upgrade all stations (by exchanging old processors for new
ones) at a value of $140,000. Initial scope was to upgrade 4 stations at a budget of $116,00. Tender
has been awarded and order placed. First consignment delivery is expected in August 2018. Project
to close in October 2018.
Enquiries sent out on 25th January. Orders have been placed for material and majority have been
received. Process of engaging contractor is in progress. Bids close on 10th August 2018. Contractor
shall be selected via the Tender Committee. Installation works are expected to commence in
September of 2018. Project to be completed in Qtr.4.
PEP18-056
SCADA Network
Upgrade and Protocol
Upgrade
Choolwe
Nalubamba
116,580
4,183
Ordered.
PEP18-097
Fibre Connectivity for
Remote Energy
Meters
Choolwe
Nalubamba
181,162
40,415
Works in
progress
Order for Inverter has been placed and delivery is expected in September. Order for HMI has been
placed and deliver is expected in October. Project to be completed in Qtr. 4.
c. Cyber Security
Rollovers
Project
Code
Project
Description
Responsible
Head/Chief
PEP Budget
(US$)
Spent to Date
(US$)
Planned
Rollover?
Comments
PEP17-117
Cyber Security
Control Centre
Operations
Choolwe Nalubamba
98,065
87,785
No
Project has been completed.
2018 Projects
Code
Description
PEP18-008
Business Process
Automation
Responsible
Head/Chief
Choolwe Nalubamba
Comments
Enquiries sent out on 16th February. Orders have been placed. Software development was
delayed due to the departure of key members on the project. Project timeline has shifted by two
months. Project to be closed in Qtr.1 of 2019.
19
Code
Description
PEP18-035
Vehicle Tracking
System
PEP18-091
Cyber Security
Operations Centre
Phase II
Network Isolation
for Protection and
Metering
PEP18-022
Responsible
Head/Chief
Choolwe Nalubamba
Choolwe Nalubamba
Choolwe Nalubamba
Comments
Enquiries were sent on 24th March and closed on 20th April. Bids received didn’t meet
specifications because all of them included a subscription portion as a continuous cost on the
project. End user department has resolved to run a pilot project with open source software and
off the shelf tracking devices. Software has been sourced and tracking devices will be received in
August. Pilot project expected to be completed in October 2018 when a decision will be made
on the way forward for the project
Enquires sent out 15th February. Bids received 16th March. Technical evaluation has been
completed. Tender has been awarded. Orders have been placed and last delivery is expected in
August 2018.
First enquiries closed on 20th February. Tender re-floated after refinement of specifications.
Tender has been awarded. Order placing awaits approval by Management.
iv) Finance Directorate
Rollover
Project
Code
Project
Description
Responsible
Head/Chief
PEP Budget
(US$)
Spent to Date
(US$)
Planned
Rollover?
Comments
PEP17-102
Treasury System
Mutale Mukuka
200,000
87,398
Yes
Treasury and the budgeting parts of the project have been completed. Balance sheet and Cashflow
models are yet to be completed. Project to be closed in August 2018.
Spent to
Date ($)
9,056
Actual
Status
WIP
Comments
v) HR Directorate
2018 Projects
Code
Description
PEP18-081
Furniture
procurement for
Offices, S/S and
Ravens
Responsible
Head/Chief
John Simachembele
PEP Budget
($)
60,000.00
20
Project control changed from Civil to HR. Normal furniture procurement is in progress as
HR works out modalities for standardising furniture in the company.
vi) SHEQ Department
2018 Projects
Code
Description
PEP18-025
Construction of a
Hazardous waste
storage shed
Responsible
Head/Chief
Caroline Sinkamba
PEP Budget
($)
14,101.31
Spent to Date
($)
2,556
21
Actual
Status
ordered
Comments
Bill of quantities ready and Procurement is in progress. Works to be done along with those for
a shelter to be constructed after request from stores. Works to commence in August after Civil
Departments completes works at Ravens.
3. Review of Planned and Actual Expenditure on Projects
The sections below highlights projects whose expenditure is either significantly higher or significantly
lower than was projected
3.1
Projects Underspent to Date as per plan
Projects with a significant impact on the cash flows are tabulated below. The projections made on
these projects, as at July 2018 are significantly above the actual amounts.
Code
Project
Actual
Spend to
Date ($)
108,793
Difference
($)
Comments
Dangote Project
Projected
to Spend to
Date ($)
1,459,511
CFP17-003
(1,350,718)
PEP18-020
BECOS 32 Replacement
808,617
31,182
(777,435)
PEP18-026
Vehicle Replacement
758,586
PEP18-045
Maposa Refinery Wayleave
Road Phase I
Rehabilitation of Michelo Karavia Wayleave road
Dola Hill Upgrade Phase II
540,000
8,627
(531,373)
430,036
15,782
(414,254)
711,114
333,387
(377,728)
Mindola - Chibuluma
Wayleave road rehabilitation
Luano GTA 2 Exciter
Upgrade
Luano - Bancroft Wayleave
road (Lot 1)
Procurement of tariff Energy
Meters and Panels
Replace Maclaren Motor
Control Centre
SDH Network Upgrade &
Engineering Tools
349,668
12,758
(336,910)
328,000
2,468
(325,532)
332,864
8,708
(324,157)
294,145
499
(293,646)
269,081
970
(268,112)
268,872
8,752
(260,120)
PEP18-050
Luano GTA 2 Clutch
Assembly Replacement
240,000
1,076
(238,924)
PEP18-022
Network Isolation for
Protection and Metering
216,289
8,326
(207,963)
PEP18-064
Numerical Relays Upgrade
180,941
1,683
(179,259)
Provisions were made in the plan to cater for cash flows for the
Dangote Project. The substation and transmission line aspects
of the project are yet to commence
The project is running four months late, according to the plan.
The advance and design payments should have been made by
now. The first delay was as result of a misunderstanding by the
suppliers’ agent during the enquiry stage. The award has now
been approved and the second delay is with contract drafting.
The initial draft contract was rejected by the legal team who are
now working on a different form of contract
Award has been made but orders have taken more than a
month to be communicated to the supplier
The works have finally commenced. The payment deficit will
be reduced as the work progresses. Works to end in October
The works have finally commenced. The payment deficit will
be reduced as the work progresses. Works to end in October
Completion of this project has delayed and has now been
shifted to September.
The works have finally commenced. The payment deficit will
be reduced as the work progresses. Works to end in October
Contractor has commenced design works. Equipment delivery
is expected in 15 weeks’ time.
The works have finally commenced. The payment deficit will
be reduced as the work progresses. Works to end in October
Order has now been placed and equipment is expected in
September
Order is yet to be placed. CEC management has raised queries
to the Tender Award which the project team is addressing
A delay in payments to the supplier on a different but related
project resulted in the supplier suspending the works on this
project. The account has now been opened and the advance
payment has been processed
Order has been made and the lead times into 2019. The
supplier has now indicated that delivery is possible before the
end of the year
Project delayed due to insufficient specifications being used in
the initial Tender enquiries. This was corrected in the second
enquires. The order is awaiting management approval before
being communicated to the supplier
Order has been placed and delivery is expected in November
PEP18-072
Sub Stations Planned
Maintenance Works- 2018
Guard wire Replacement
180,000
8,690
(171,310)
The contracts are yet to be finalised after Tender Award in June
175,000
4,213
(170,787)
Cyber Security Operations
Centre Phase II
200,000
29,812
(170,188)
The contract has been finalised and works to commence.
Completion is expected in November
Orders have been placed and deliveries expected in September
PEP18-065
PEP17-020
PEP18-055
PEP18-004
PEP18-074
PEP18-034
PEP18-005
PEP18-007
PEP18-063
PEP18-091
(758,586)
22
3.2
Projects Overspent to Date by Projections
Projects with a significant impact on the cash flows are tabulated below. The projections made on
these projects, as at July 2018 are significantly below the actual amounts.
Code
Project
Projected
to Spend to
Date ($)
546,236
Actual
Spend to
Date ($)
1,318,186
Difference
($)
Comments
PEP17-031
1MW Solar Park
771,950
66kV SF6 Breakers With
Current Transformers
59,600
202,395
142,795
PEP17-097
CSS - Maposa Wayleave Road
Construction/repairs
162,129
287,871
125,743
PEP18-048
Bancroft GTA Exhaust
silencers
12,642
131,125
118,483
No payments towards the main contract were made last year
(65% was expected to be made). All payments for the main
contract made this year. In addition, extra works done by other
departments in support of the project continue to be posted to
this project
Rollover. The expected delivery was December 2017. The only
amount rolled over was for installation costs. The breakers
were only delivered in April and the full amount settled in the
same month
Rollover. Projection was that only 20% of the works would roll
over. However, works were suspected in December due to the
heavy rains before 80% of the works could be attained.
Project ahead of schedule. The Silencers have been delivered to
CEC and installation commencing in August
PEP17-047
23
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