Please bring this packet with you when coming to Japan
ADMISSION PACKET
Fall 2019
 Table of Contents
[Forms]
•
•
•
•
•
Confirmation of Enrollment
Consent and Release Agreement
Physical/Psychological Examination Report
Report of Inoculation and Previous History of Measles
Arrival Information
•
•
•
•
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Arrival Instruction
CJS Program Information
Placement Test and Orientation
Academic Programs
Student Visa
Frequently Asked Questions
[Information]
 Submission Deadlines
Form
Deadline
Confirmation of Enrollment
Consent and Release Agreement
May 31, 2019
Physical/Psychological Examination Report
Report of Inoculation and
Previous History of Measles
Arrival Information
June 30, 2019
Travel Itinerary (Flight E-ticket etc.)
*Please submit the forms by email (TO: cjs-forms@ic.nanzan-u.ac.jp). No need to send hard copies.
Center for Japanese Studies
Nanzan University
18 Yamazato-cho, Showa-ku, Nagoya 466-8673 JAPAN
Phone: +81-52-832-3123 / Fax: +81-52-832-5490
Confirmation of Enrollment
We are happy to inform you that you have been accepted as a full-time student to
Center for Japanese Studies (CJS), Nanzan University for the term beginning from
September 2019.
The official letter of admission and the Certificate of Eligibility (CoE) required for your
student visa will be mailed to you in early August. If your address is changed from what
you entered in the online application, please let us know your new address by July 15.
In the meantime please submit the necessary forms specified on the cover page by the
deadline. Contact the CJS Office if, for any reason, you cannot return the forms by the due
date. In addition, please make a flight reservation to Japan immediately if you decide to
attend our program.
Any change in plans made after submitting the forms should be immediately reported
to us by email.
Please return this form to CJS by May 31, 2019
Confirmation of Enrollment
PLEASE CHECK ONE:
I will attend Center for Japanese Studies, Nanzan University for the
Fall semester 2019,beginning September 2019.
I will NOT attend Center for Japanese Studies, Nanzan University
for the Fall semester 2019,beginning September 2019.
Student
No.
Full
Name
*Your Student No. (CJS student identification No.) is indicated in the admission result email sent from Nanzan University.
Signature
Date
Consent and Release Agreement
IN CONSIDERATION of the participation by the person named below in the Center for Japanese Studies (CJS)
program (hereinafter referred to as “Program”), an educational endeavor conducted by Nanzan University,
Nagoya, Japan, the undersigned (referred to as “Participant” below) agrees as follows:
1.
2.
3.
4.
5.
6.
7.
8.
The Participant has made an application to participate in the Program, that such Program has been fully
explained by Nanzan University, and the Participant acknowledges receipt of a copy of the brochure
containing a full description of the program.
The Program shall be subject to the supervision and authority of Nanzan University, including the sole
decision-making responsibility of the Participant whose conduct or academic standing may warrant
expulsion or withdrawal from the Program.
The Participant is required to attend classes regularly unless they are ill or due to unavoidable
circumstances.
The Participant is expected to display a sense of maturity and responsibility as a representative of Nanzan
University.
If the Participant is required to withdraw from the Program due to failure of maintaining appropriate
standards of study or behavior, only that portion of his/her payment for room and board will be refunded
which has not been actually spent or committed. Then, the Participant will no longer have access to any of
the facilities arranged for the Participant in the Program.
Nanzan University, its agents, officers or employees shall assume no liability for damage or loss of
property or for any financial or other obligations incurred by the Participant either in Japan or elsewhere.
The Participant specifically releases, discharges, saves, holds harmless, indemnifies and defends Nanzan
University, its officers, employees and agents and each of them from any and all past, present and future
claims, demands, and/or causes of action which now or in the future is asserted against any of the
aforesaid by the Participant, by any person or party on behalf of the Participant, and/or by any third party
or parties by reason of any accidents, injuries or action of such Participant while in transit to or returning
from or while participating in the Program.
In the event of injury or illness to the Participant, any representative of Nanzan University is hereby
authorized to secure any necessary treatment, including the administration of an anesthetic and surgery.
IN WITNESS WHEREOF, the Participant has caused this Agreement to be signed.
Student
No.*
Signature
Full
Name
Date
*Your Student No. (CJS student identification No.) is indicated in the admission result email sent from Nanzan University.
Completed by parent or guardian (if the applicant is aged under 21)
I hereby consent to the participation of my son/daughter/ward in the Program as described in this Consent
and Release Agreement and affirm all covenants and agreements above, including the release, discharge,
save, holding harmless and indemnification provisions therein.
Parent/
Guardian
Signature
Date
Physical/Psychological Examination Report
Please submit the scanned copy of this form by email by the deadline (indicated on the first page). Be sure to
have the form completed by a doctor in either Japanese or English.
Student
No.
Full
Name
Date of Birth
Height
Weight
Vision (Right)
□ With Corrective Lenses
Urinalysis
□ Normal
Chest X-ray
□ Normal
Vision (Left)
□ Albumin □ Blood
□ With Corrective Lenses
□ Sugar
□ Needs further Inspection
If the student is seeing a doctor regularly, taking medication on a regular basis, has pre-existing conditions, or
requires further medical testing, please explain in detail.
Are there any present, physical and/or psychological conditions that would make studying abroad inadvisable
at this time? If “Yes,” please explain in detail below.
□ Yes
□ No
Do you have any previous history of depression, anxiety or other mental issues that required medications and/
or counseling?
□ Yes
□ No
If "Yes," please check one:
□ Still Seeing a Doctor □ Not Seeing a Doctor Regularly □ Recovered
I declare that the above statements are accurate and true.
Doctor’s Name
Hospital /Clinic
Address
Email
Phone
Signature
Date
Report of Inoculation and Previous History of Measles & Rubella
Please check one of the five selections below and email us the scanned copy by the deadline (indicated
on the first page).
□
I have had measles and rubella before.
□
I have had the inoculation twice.
□
I have had the inoculation, but only once.
□
□
Uncertain as to whether or not I have had the
inoculation or had measles or rubella.
I have not had an inoculation or measles and
rubella.
Students who checked either one of these
boxes will have resistance to measles and
rubella. Therefore, you do not need to be
inoculated.
Students who checked either one of these
boxes should undergo an anti-body check at a
medical facility. If deemed necessary, they
should be inoculated.
Students who checked this box do not have
resistance to measles and rubella and
therefore should receive an inoculation.
I declare that the above statements are accurate and true.
Full Name
Student No.
Signature
Date
Arrival Information
Please submit this form to the CJS Office by June 30, 2019 along with the proof of your flight reservation (a
copy of the ticket or a screen shot of the booking). All students are advised to arrive in Nagoya on either
September 5 or 6, 2019. If any change is made, please inform the CJS Office and your host family immediately.
Those with a religious visa and students from IES Abroad are NOT required to submit this form.
Full
Name
Category
Student
No.
Home
Institution
□Exchange □Self-Financed □IES □ISEP □OTP SVD
Departure from Home Country
Flight
No.
Date
Time
Date
Time
Arrival to Japan
Flight
No.
Arrival to Nagoya
□ Flight
Method
□ Shinkansen
Flight
No.
Date
Airline
Type
□ Bus
□ Other (
)
Time
□ Domestic
□ International
Must be submitted along with this form
Proof of Flight Reservation
Pick-up Service
Request
□ Yes
Arrival
Date
□ No
□ September 5
□ September 6
* Free pick-up service is ONLY available from Central Japan International Airport (Centrair-NGO) on the suggested arrival
dates between the hours of 8:00 am to 6:00 pm.
For Those NOT in Need of Pick-up Service
Arrival Day to Your
Accommodation
Must NOT be earlier than Sept. 5th
Approximate Time of
Arrival
Address until Departure
Address
Phone
Email
Person to Contact in Home Country in Case of an Emergency
Name
Relationship
Address
Phone
Email
Arrival Instruction

Suggested Arrival Schedule to Nagoya
September 5 or 6, 2019 (8:00am to 6:00pm)

Who to Meet at the Airport
[Homestay Students] Host Family
Be sure to confirm on your arrival schedule with your HF so that they may pick you up.
[Dormitory Students] Dorm mate, a Nanzan Student or Taxi/Bus Driver.
They will be holding a "Nanzan University" sign at the arrival gate.
CJS offers pick-up services only for those arriving at Central Japan International
Airport (NGO) between the hours of 8:00 am to 6:00 pm. If you wish to be picked-up,
please specify in the “Arrival Information” form, due June 30, 2019.

Those Arriving Earlier / Later than the Suggested Dates
If you cannot arrive in Nagoya on the suggested arrival dates, contact BOTH the CJS Office
and your host family (for those who will stay with a host family) immediately after
receiving your housing information. You will need to make arrangements to either wait
for the next available pick-up service or get to the dormitory or home stay on your own.

How to Get to Nanzan University from Central Japan International Airport
It is most recommended to take the train, Meitetsu Airport Line, from the airport to
Nagoya Station. You will then need to transfer to the subway from Kanayama (M01) to
Yagoto Nisseki (M19). It is an 8-minute walk from the station to Nanzan University. It costs
¥1,440 in total. Another option would be using a taxi: from Central Japan International
Airport to Nanzan University costs about ¥15,000 and takes about an hour.
Irinaka (T14) on the Tsurumai Line is also close to Nanzan University.
Directions
Recommended Route
推奨ルート
Nanzan University
南山大学
Main Gate
正門
Nagoya Koryu Kaikan
名古屋交流会館
Seirei Hospital
聖霊病院
Foyer Nanzan
フォワイエ南山
Irinaka Station
いりなか
Nanzan Church
南山教会
15 min. Walk to NU
Valor (Grocery Store)
バロー（食料品店）
Yamazato Koryu Kaikan
山里交流会館
Nagoya Daini
Red Cross
Hospital
名古屋第二赤十字病院
Yagoto Nisseki Station
八事日赤
8 min. Walk to NU
Tennis Courts
Golf Practice
Range
Japanese and Western
Archery Range
Athletic Field
（Artificial Turf）
East Gate
Yamate Gate
West Gate
Pache Square
Tennis Courts
Central Green
Main Gate
Center for Japanese Studies
located in R building
ground level floor
Classroom Buildings
Building A
Nanzan School of Law
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Center for Legal Practice Education and Research
Building B
Building D
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Building G
Building G30
Building H
Building J
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Center for the Study of Human
Relations
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Centrum
Center for Teacher Education
Health Center
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Student Counseling Services
Special Education Office
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Building R
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Center for Management Studies
Institute for Social Ethics
Center for Area Studies
Library/Office
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Building K
Building L
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Building E
Building F
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Building M
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Center for International Affairs
Foreign Language Education Center
World Plaza
Japan Plaza
Multi-Cultural Exchange Lounge
Museum of Anthropology
Building S
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Center for Linguistics
Center for Audio-Visual Education
Nanzan Extension College Office
Flatten Hall
Center for Information and Communication Technology
Center for Sciences and Engineering
Cafeteria
Book Store
Convenience Store
Learning Commons
Building Q
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Career Support Office
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Learning Commons
Other Facilities
Building C
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Student Affairs Office
Academic Affairs Office
Dining Hall
Building N
Faculty Building 2
Nanzan Institute for Religion and Culture
/ Anthropological Institute
Alumni Association Center
Main Administration Building
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SVD Facilities
Divine Word Seminary
Admissions Office
General Affairs Office
Education and Research Support Office
General Information and Reception
Teahouse
University Library
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Learning Commons
Faculty Building 1
Clubhouses
Gymnasium
Physical Education Center
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Indoor Pool
Dining Hall
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Seminar Center
Dining Hall
Book Store
Convenience Store
Cafeteria
Clubhouses
West Guard Station
Clubhouses 2
Logos Center
Nagoya Koryu Kaikan
Copain : Students Hall
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Lien
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Christian Center
CJS Program Information

Fall 2019 Academic Calendar
Fall 2019
Suggested Dates of Arrival
September 5 or 6, 2019
Orientation & Registration
September, 9-13, 2019
Classes Begin
September 16, 2019
Final Exam
December 12-18, 2019
Final Day
Suggested Dates of Departure
December 18, 2019
No later than:
the End of December 2019 (Fall Only)
the End of May 2020 (Fall -Spring)
* All students are requested to leave Japan by the end of the last month of their program regardless of
the visa expiration date being longer.

Nanzan Scholarship
HIRSCHMEIER SCHOLARSHIP
Coverage
Application
Eligibility and
Receiving
Qualifications
Type I: ¥150,000 / semester
Type II: ¥300,000 / semester
・Full‐time students with a valid “student” visa who are currently enrolled in
CJS.
・In order to qualify, at least one semester of Japanese language
study must have been completed at CJS at the time the award is granted.
・Those already receiving a scholarship from Nanzan are NOT eligible.
Detailed information including the application period will be announced on
Application Period the bulletin board at the CJS Office after classes begin.

Accommodation
Housing arrangements will be announced to each student through email approximately one
month before arrival. Regardless of the type of accommodation, all students will be charged
¥60,000 / month. Following university procedures, monthly refunds will be given to
dormitory residents and those whose housing are self-arranged to pay for their rent and
meals.
Placement Tests & Orientation

Period
September 9 to 13, 2019

Placement Tests
Japanese language placement tests will take place in the morning on September 9, 2019.
Please be sure to arrive at the CJS Office by 9:15 am. The CJS Office is located on the
ground level floor of R Building of Nanzan University. Please refer to the campus map for
its location.
Important Notice
Students are temporarily assigned to one of the five levels of the Japanese language
courses based on the results of this Placement Test. However, the level of the Japanese
language course will be determined at the final registration based on their class
performance and the results of tests they take during the first two weeks (add/drop
period). Please note that students are not allowed to change their Japanese language
course level after the final registration.

Orientation
The orientation for the Fall Semester 2019 will also start from September 9, 2019.
A detailed schedule of the orientation will be provided on the first day and series of
orientation sessions will continue throughout the week.
To be covered:
Sep. 9-13, 2019
(5 days)
▪
▪
▪
▪
▪
▪
▪
▪
▪
Placement Test for Japanese Language Courses
Opening Ceremony
General Orientation
Campus Tour
Housing Orientation
Academic Affairs Orientation & Course Registration
Bank Account Orientation
Student Life Orientation
Computer Guidance
Academic Programs
 Japanese Language Courses (Required): 8 Credits Each
Japanese I
Japanese II
Japanese III
Japanese IV
Japanese V
 Lecture Courses in Japanese Area Studies: 3 Credits Each
Japanese Business I
Japanese Foreign Policy
Japanese Society I
Japanese Economy I
Japanese Culture
Japanese Popular Culture
Japanese Culture and Art I
Japanese History
Japanese Religions I
Japanese Literature I
Japanese Literature III
Topics in Management Sciences in Japan
*Programs are subject to change
 Japanese Seminar Courses: 2 Credits Each
Elementary Translation
Intermediate Translation
Introduction to Creative Writing
Introduction to Teaching Japanese as a Foreign Language
Readings in Social Sciences I
Readings in Japanese Literature I
Business Japanese I
Japanese in Tourism
Introduction to Business Japanese
Japanese in Volunteering
University Preparatory Japanese
Project N I
Project N II
 Practical Courses in the Japanese Arts: 2 Credits Each
Calligraphy (Shodō)
Woodblock Printing (Hanga)
Flower Arrangement (Ikebana)
Japanese Culture and Tea Ceremony (Sadō)
Traditional Japanese Dance (Odori)
 Open Courses: 2 Credits Each
These courses are offered by other departments and are open for cross-registration by CJS
students.
Seminar in American Foreign Relations
Seminar in American History
Japanese Society and Law I
Special Seminar: An Introduction to the Social Studies of Latin America
Special Seminar: Intercultural Competence
Special Seminar: Media Literacy in the Digital Age
 Full-time Credit Load per Semester
14-18 Credits
*Programs are subject to change
Student Visa

Certificate of Eligibility (CoE)
The Certificate of Eligibility (CoE) for “Student” Status of Residence is required to obtain the
student visa. The CoE will be applied for by the CJS Office on your behalf at the Nagoya
Immigration Bureau.
The Immigration Bureau generally issues the CoE just over one month before the program
starts in spite of our best effort to submit application earlier. Thus the CoE will not reach you
before early August for fall admission and early December for spring admission. We will be
immediately mailing it to the address you entered in the online application once it has
arrived at the office. If your address is changed from what you entered in the online
application or should you wish to have it sent to your home institution, please let us know
your new address by July 15.
Nanzan University will assume the following responsibilities concerning you:
1. Supervise your conduct regarding observance of Japanese laws and regulations.
2. Meet necessary expenses, including tuition fees, living expenses, and travel expenses
returning home in case you are unable to.
3. Arrange housing / accommodation.
Therefore, we must require all students to remit the advance deposit from which tuition,
housing fees, security deposit, accident insurance, and the admission fee will be deducted.
The unused portion of the deposit will be refunded at the end of the study period after
submitting to the office a “no debt” clearance from the host family, dormitory administrator
or landlord. Due to liability and legal considerations, there can be no exceptions made to this
policy. In order to process your CoE, please make a tuition remittance by the due date
specified on the invoice.
Please note that ¥50,000, representing a ¥30,000 cancellation fee and a ¥20,000 admission
fee, will not be returned if you withdraw from the program after paying the advance deposit.

Student Visa
Immediately after receiving the CoE, apply for a student visa. Go to the nearest Japanese
Embassy or Consulate BEFORE coming to Japan. Present (1) your valid passport, (2) the
official letter of admission and (3) the CoE. The official letter of admission will be mailed
with the CoE about one month before the start of the CJS program at the latest.
Applying for Student Visa & Entering Japan
留学査証の申請・⽇本への⼊国について
Please follow the instructions below to obtain a student visa. A student visa can only be
applied for and issued outside of Japan, and an incoming student must show a student visa
to the immigration officer upon entering Japan.
以下の説明に従って留学の査証を取得してください。留学の査証の申請・交付は⽇本国外で⾏われ
る必要があります。また、学⽣は留学査証を⼊国時に⼊国審査官に提⽰する必要があります。
Country
You Are Living In
In Japan
⽇本
居住地
(1) Sending Certificate of Eligibility (CoE)資格
認定証明書の送付
(2) Applying for a
Student Visa
南⼭⼤学
Japanese
Embassy/Consulate
留学査証の申請
(3) Issuing a Student
Visa
CJS Applicant
CJS出願者
Nanzan University
⽇本⼤使館・領事館
留学査証の交付
Passport Control at Airport
空港での⼊国審査
(4) Entering Japan
⽇本への⼊国
(5) Submit CoE & Show Student Visa
在留資格認定証明書提出・留学査証提⽰
Immigration Officer
⼊国審査官
(7) Landing Permission 上陸許可
(6) Immigration
⽇本への⼊国
Nanzan University
南⼭⼤学
Frequently Asked Questions

When will I receive the Certificate of Eligibility for my student visa?
The Certificate of Eligibility is expected to be sent out in early August.

Will my family be able to get on the pick-up service with me?
No. The pick-up service is strictly for students only. Please have your family arrange a
separate service to their destination.

What do I need to do if I arrive on the suggested dates but NOT during the suggested
hours?
You will need to find your way to the dormitory by yourself or wait at the airport for the
next available pick-up. If you are staying with a host family, please contact them to
confirm where and when you can meet them.

Can I send my luggage to the CJS Office in advance?
No. This is not acceptable since we cannot take responsibility for keeping any
unaccompanied luggage sent in advance.

Can I open a bank account in Japan?
Yes. You can open a bank account as soon as you arrive in Nagoya. This will be covered in
the CJS orientation.

Can I work part-time?
CJS does not encourage students to work part-time because of the heavy course work.
However, if it is necessary, you can work part-time with permission from the
Immigration Bureau.

How can I receive money from home while I am in Japan?
You can ask someone to wire transfer money to your bank account in Japan. Please keep
in mind that Japanese banks charge fees ranging from ¥2,000 - ¥4,500 for this service,
regardless of whether or not you paid service charges at the bank where the transaction
originated. (Domestic interbank transfer fees are likewise expensive.) Checks are not
advisable, as they take a long time to process and require an expensive handling fee.

Can I use my credit card and my debit card in Japan?
Credit cards may be used in most places in Japan, but some will only accept cash. It may
be best to bring some cash for your first month in Japan. As for your debit card, debit
service is not very common in Japan, so a credit card may be far more convenient.

Can I join student clubs/circles?
Yes. You will have opportunities to join student club/circles after the beginning of the
semester. You can see and meet the members at the clubhouse.

Will I be able to use the Internet and computers?
Yes, all students will create a university network account during the Computer Guidance.
Once you have your own account, you will have free Wi-Fi on campus.

Should I bring my computer to Japan?
Yes. A majority of Nanzan students carry their own PCs and with the less-frequent usage
of the campus PCs .The computer-rooms on campus are closing down. Although a few of
the computer rooms are still planned to be provided, it is highly recommended to bring
your own.

How can I get a SIM card/portable Wi-Fi during my stay in Japan?
Many students coming to CJS rent a SIM card and use it with an unlocked phone. If you
would like to bring your phone, please make sure it is unlocked (SIM free) since careerlocked phones will not work with a Japanese SIM card. The monthly fee is under ¥2,000
with 3 GB of data and an IP phone service. It is not wise to rent a SIM card at an offcampus company because a 2-yrear contract is common in Japan. There will be a few
companies coming to Nanzan during the orientation period to provide short-term
services for a good deal, where the contract will automatically be terminated at the end
of your stay. This will save you a lot of time.

Can I stay in Japan for a while before I go home?
You are asked to leave the country as soon as the program is over simply because you
are on a student visa. It is strongly recommended for you to reserve a returning flight
dated NO LATER THAN the last day of December for Fall Semester students and May for
Spring Semester students.
Contact Information

CJS Contact Details
Address
Phone
Center for International Affairs (Center for Japanese Studies)
Nanzan University
18 Yamazato-cho, Showa-ku
Nagoya 466 - 8673 Japan
+81 (52) 832 - 3123
FAX
+81 (52) 832 - 5490
Email
cjs-forms@ic.nanzan-u.ac.jp
Website
http://www.nanzan-u.ac.jp/English/cjs/index.html