Microsoft Word Lab Exercise
Working Effectively and Accurately
MS Word
is a word processing
software package.
 You can use it to type letters, reports, and
other documents.
 It gives you the ability to use your
computer for desktop publishing
 Microsoft Word
Version
Others Software
Component
Component
Short Cut Key
Change Case
Insert a symbol or special character
Page Orientation
Different orientations in the same
document

Page Layout > Page Setup Dialog Box Launcher.

Page Setup box, under Orientation,
click Portrait or Landscape.
Different orientations in the same
document

Apply to box and click This Point Forward
Exercise 1

Create 7 pages and change the page orientation as follow
Page
1
2
3
4
5
6
7
Orientation
Potrait
Landscape
Landscape
Potrait
Landscape
Potrait
Landscape
Styles
Instead of using direct formatting, use styles to
format your document so you can quickly
and easily apply a set of formatting choices
consistently throughout your document.
 A style is a set of formatting font
characteristics, such as font name, size, color,
paragraph alignment and spacing. Some styles
even include borders and shading.

Style
Edit Style
Exercise 2


Open sample file Style Exercise .docx
Right click on style and modify using details below
Insert Picture
Insert Table
Insert Smart Art

A SmartArt graphic is a visual
representation of your information and
ideas.
Insert Smart Art
Preparing Table of Contents (TOC)

General Principles
Exercise: Table of Contents (TOC)
1.
2.
3.
Open TOC Exercise.docx file
Apply each topic and subtopics with correct style.
Select Multilevel List to Generate the numbering
4.
Insert Page Number>>Bottom of Page
5.
6.
Put your cursor in the document where you want the
Table of Contents (first page)
Click the References Tab
7.
Click the Table of Contents button >select automatic
table 1 or 2
Update TOC
Mail Merge
 Mail merge technique allows you to create a
document which combines repetitive text
elements with data drawn for an external data
document. To perform a mail merge, you’ll
need the following
 What you need
1. Your letter completed in MS Word ( refer
sample)
2. Your Merge Files with header in MS Excel
(receipient lists)
Mail Merge


Open sample letter – Job Offer Letter
Tab Menu select Start Mail Merge > Step by Step
Mail Merge Wizard
Open Job
Offer List.xls

Click OK


Select Insert Merge Field and
select the field you wish to insert
(in correct place). For example
<<Title>><<First Name>> .
Repeat the previous steps until
you have inserted all necessary
fields at the correct place
Common Mistakes 1
Inconsistent Font Type – cause by copy
and paste activities especially from website.
For example some paragraph font Arial 11
and some paragraph font Times New Roman
12.
 Solution: Using Style to Standardized the
Font
 Suggested Font For Professional Document:
Times New Roman 12 or Arial 11

Common Mistakes 2
to remove hyperlink - cause
by copy and paste activities especially
from website
 Failed
Common Mistakes 3
with no proper format
 Document without page number
 Too many text!!!! Assignment not
only mean for texts only, try to
include pictures, graphs, tables or
smart Art Graphic elements.
 Document