FILE021

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Ascertaining HR Supply
Skills & Management Inventories
Skills & Mgt Inventories
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It is am individualized personnel record held on
each employee except those currently in mgt.
It contains info on following areas:
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Personal info
Education, training, skill competence
Work History
Performance Appraisal
Career Info
Hobbies & Interest
Skills & Mgt Inventories
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Record are kept thorough HRMS.
Mgt Inv System – enhanced skill inventory.
Info contain:
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History of Mgt/Professional
Record of mgt/professional training course
Key accountabilities
Assessment center && appraisal areas.
Professional & industrial associational members.
Succession & Replacement Analysis
Succession Planning
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Critical for effective organizational functioning.
Because it is absolutely essential to create a
system to reward mgrs for developing &
retaining employees.
It uses demographic trends
Basically the focus is on identifying &
developing board skills & behaviors
(competencies)
Succession Planning cont…
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Two aspects of S/P:
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Long-Term Succession –
process of training & work experience to enable
individuals to assume higher level job appointment.
Short-term Emergency Replacement –
of individuals who have quit.
S/P is a more effective in filling vacant
positions.
Succession Planning cont…
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Why Succession Planning is crucial for
HR Effectiveness?
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Enables an org to respond appropriately.
Helps to stay on track when inevitable change occur.
Helps develop people as they prepare for new
experience & jobs.
This experience also helps to improve their
performance in current position.
Y are motivated with succession planning activities.
Succession Planning cont…
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Supports new org structures & flexibility by
explicitly providing backups to various positions
Helps to reduce the organizational dependency on
any one employee.
Saves time & money by having plans already in place
to enable smooth internal employee movement &
continuity.
Succession Planning cont…
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What is Succession & Replacement
Chart?
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For identifying possible successor for specific
position chart is important?.
Info foe succession are collected from:
Current managerial assessment
Info inventory – education, training, history etc.
Succession info –are sensitive so confidential.
Access to these records should be highly restricted.
Succession Planning cont…
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S/r Chart resembles to typical org chart.
But practically it ha more detail info.
Specially it includes the name of the incumbent & a
short list (who might replace the incumbent)
This short list is determined by the mgrs in
conjunction with HR Staff.
Succession Planning cont…
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What is Succession Readiness Code
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It is an important aspect of S/R Chart.
It is listed next to the names of all employees.
Contains two elements:
Y’s level of performance in current job
Y’s readiness for movement or promotion.
Because of these codes charts are more effective &
saves time & money.
Succession Planning cont…
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S/R Chart helps to identify ripple or chain effect.
Ripple or Chain Effect – effect caused when one
promotion or transfer in the org causes several other
personnel movements in the org as a series of
subordinated are promoted to fill the sequential
openings.
MARKOV Models
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