03/13/2018
TVET-A, an information technology (IT) firm with an address at
[ADDRESS] (hereinafter also referred to as “[SHORTENED COMPANY NAME OR
ACRONYM]”) is pleased to provide this IT project proposal to [CUSTOMER], a [COMPANY OR
INDIVIDUAL] with an address at [CUSTOMER ADDRESS] (hereinafter referred to as
“[SHORTENED CUSTOMER NAME OR ACRONYM]”) in support of [CUSTOMER]’s [IT
PROJECT NAME] project (hereinafter referred to as the “IT Project”).
By the signature of [COMPANY.Company]’s authorized representative hereunder, this IT Project
proposal constitutes [COMPANY.Company]’s formal offer to provide the services and/or
deliverables described herein on the terms and conditions described herein.
This IT Project proposal will be valid for a period of [NUMBER OF DAYS] days following the date
first set forth above.
[COMPANY.Company]
_______________________________
________________
[COMPANY.FirstName] [COMPANY.LastName]
[COMPANY TITLE]
1. EXECUTIVE SUMMARY
[CUSTOMER] has identified a need for [DESCRIPTION OF NEED] and is looking for a qualified
IT services firm to perform the following:
[IDENTIFY WORK TO BE PERFORMED 1].
[IDENTIFY WORK TO BE PERFORMED 2].
[COMPANY.Company] has over a decade of experience serving local businesses in their IT
needs. Our services range from [DESCRIPTION OF SERVICES OFFERED].
Benefits of selecting [COMPANY.Company] for this IT Project include:
Cost-effective IT solutions
Extraordinary track record of improving client workflow and efficiencies
Deep domain knowledge and expertise in [DESCRIPTION OF DOMAIN]
Talented team with impeccable references and past performance
2. ABOUT [COMPANY.Company]
[COMPANY.Company] is a leading provider of expert IT services to local businesses.
[COMPANY.Company] has served an ever-growing number of clients since its founding in
[FOUNDING YEAR]. In a relatively short period of time, [COMPANY.Company] has quickly
become the go-to IT firm for [DESCRIPTION OF SERVICES]. What’s more,
[COMPANY.Company] has completed [NUMERICAL VALUE] comparable projects, and these
past IT projects demonstrate our ability to perform quality work on IT projects such as yours, on
time and within budget. Our references provided below will attest to this fact.
a. [TITLE OF PROJECT OR BRIEF DESCRIPTION1]
[DETAILED DESCRIPTION OF PROJECT1]
Client: [CLIENT NAME1]
POC: [POC NAME AND TITLE1] Contact
Info: [POC PHONE AND EMAIL1]
b. [TITLE OF PROJECT OR BRIEF DESCRIPTION2]
[DETAILED DESCRIPTION OF PROJECT2]
Client: [CLIENT NAME2]
POC: [POC NAME AND TITLE2] Contact
Info: [POC PHONE AND EMAIL1]
c. [TITLE OF PROJECT OR BRIEF DESCRIPTION3]
[DETAILED DESCRIPTION OF PROJECT3]
Client: [CLIENT NAME3]
POC: [POC NAME AND TITLE3]
Contact Info: [POC PHONE AND EMAIL1]
[NAME OF EMPLOYEE], a [TITLE OF EMPLOYEE] at [COMPANY.Company], has extensive
experience in this area and will lead this IT Project. Below is a list of [NAME OF EMPLOYEE]’s
achievements, and his responsibilities under this IT Project.
Achievements:
[ACHIEVEMENT1]
[ACHIEVEMENT2]
[ACHIEVEMENT3]
Responsibilities:
[RESPONSIBILITY1]
[RESPONSIBILITY2]
[RESPONSIBILITY3]
3. STATEMENT OF WORK
[COMPANY.Company] will provide the following services in support of this IT project:
a. [TITLE OR BRIEF DESCRIPTION OF TASK1]
[ESTIMATED NUMBER OF HOURS1]
[DETAILED DESCRIPTION OF TASK1]
[IDENTIFY DELIVERABLES1]
b. [TITLE OR BRIEF DESCRIPTION OF TASK2]
[TITLE OR BRIEF DESCRIPTION OF TASK2]
[DETAILED DESCRIPTION OF TASK2]
[IDENTIFY DELIVERABLES2]
c. [TITLE OR BRIEF DESCRIPTION OF TASK3]
[TITLE OR BRIEF DESCRIPTION OF TASK3]
[DETAILED DESCRIPTION OF TASK3]
[IDENTIFY DELIVERABLES3]
4. PRELIMINARY PROJECT SCHEDULE
The total period of performance of the work described in this IT Project proposal is anticipated to
last [NUMBER OF WEEKS] weeks. The following table provides a preliminary project schedule.
This table is intended for planning purposes only.
Task Name [TITLE
OF PROJECT]
[TASK1 NAME]
Duration
[TOTAL NUMBER OF DAYS]
[DAYS FOR TASK1]
5. PRICING
a.
The total estimated price for this IT Project is [DOLLAR AMOUNT], which has been arrived
at by multiplying the hourly rate set forth below by the estimated number of hours.
Resource Name:
Labor Category:
Hourly Rate:
Estimated Total Hours:
b.
Payment terms and payment schedule will be as follows:
[CUSTOMER] will be responsible for any and all other direct costs/expenses incurred in support
of this IT Project, including reasonable expenses for pre-approved travel.
If travel is required, travel time will be billed at half of the above stated hourly rate.
The pricing provided herein is exclusive of sales or use tax, and if such tax is found to be
applicable, [COMPANY.Company] will invoice such tax as a separate item.
Payment will be made by [CUSTOMER] on a bi-weekly basis in accordance with
[COMPANY.Company]’s invoices.
Payment shall be made [PAYMENT DATE] days following the date of [COMPANY.Company]’s
invoices.
6. ASSUMPTIONS
This IT Project proposal and the pricing and schedule data provided herein assumes the
following:
1. Mutually acceptable terms and conditions will be negotiated between [CUSTOMER] and
[COMPANY.Company], which will govern the work to be performed.
2. [CUSTOMER] will provide reasonably prompt feedback on any interim and final deliverables.
Any delay to provide feedback or approval could impact the estimated schedule and
estimated number of hours for the project. In addition, the estimated schedule and number of
hours assumes only one round of comments on final deliverables.
3. All relevant staff of [CUSTOMER] will be accessible throughout the project.
4. [COMPANY.Company] personnel will have remote access to the on-premise infrastructure
for the duration of the project.