ANNEXURE “B.2”
REQUEST FOR FORMAL WRITTEN PRICE QUOTATION FORM
Procurement from R30 000, 00 up to a transaction value of R200 000, 00 (including Vat)
(For publication on Ekurhuleni Metropolitan Municipality Website and Notice Board)
1. NAME AND ADDRESS OF
SUPPLIER
FULL NAME
ADDRESS
ID NUMBER (SOLE
PROPRIETOR) COMPANY
OR CC NUMBER
2. REGISTRATION NUMBER
(PTY) LTD
3. TAX REFERENCE NUMBER
QUOTATION NUMBER
GEQ.MI.08.195
PROCUREMENT FORM WILL BE OBTAINABLE
FROM THE SUPPLY CHAIN MANAGEMENT
UNIT, CENTRAL PROCUREMENT OFFICE, NO:
5 JUNCTION RD DRIEHOEK, GERMISTON.
QUOTATIONS MUST BE DEPOSITED IN BID BOX
NUMBER…17…. AT…15H00 @ CENTRAL
PROCUREMENT OFFICE, NO: 5 JUCTION RD,
DRIEHOEK.
DATE OF
ADVERTISEMENT
13 AUGUST 2015
4. VAT REGISTRATION
NUMBER (IF ANY)
5. CONTACT PERSON
6. ALTERNATIVE CONTACT
PERSON
7. TELEPHONE NUMBER
8. CELL PHONE NUMBER
9. FAX NUMBER
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
1
SECTION 1
CLOSING DATE: 20 AUGUST 2015
CLOSING TIME: 15H00
Quotations are hereby invited for the following:
Supply; delivery and off-loading of
Cable Joints as per specifications.
REF: EK 915834.
1. All quotations received will be evaluated on the 80/20 point scoring basis. The 80 points
will be for Price and 20 points are for Broad Based Black Economic Empowerment
(BBBEE) for attaining the BBBEE Status level contribution in accordance with the table
below:
• MBD 4: Declaration of interest
• MBD 6.1: B-BBEE Status level of Contribution.
• MBD 6.3: Promotion of SMME
• MBD 8: Declaration of bidders past supply management practices
• MBD 9: Certificate of Independent bid determination
If the MBD forms are not completed & submitted, your quotation will be rejected.
• No quotation will be considered from persons in the service of the state (MBD4).
• As from the 7 December 2011, all Service providers/contractors must submit valid,
certified copies of their BEE certificate from an accredited BEE verification agency with
their bid submission. Failure to submit will lead to forfeiture (loss) of the preference points.
• In the instance of Exempted Micro Enterprise (EME) (turn over less than R 5m) a letter from a
professional, registered accountant/ auditor in order to qualify for preference points.
• Electronic (e-mailed or faxed) quotations are not accepted.
• Failure to submit a BEE certificate will lead to forfeiture (loss) of the preference points. In the
instance of Exempted Micro Enterprise (EME) (turn over less than R 5m) a letter from a
professional, registered accountant/auditor in order to qualify for preference points.
2. A COMPULSORY BRIEFING SESSION IS NOT NECESSARY.
EMM contact person: A MAKGOPA/M DHLAMINI
TEL NO: 011 999 2098/1214
SECTION 2
1.
2.
The Lowest or any bid will not necessarily be accepted and the EMM reserves the right not to
consider any bid not suitably endorsed or comprehensively completed as well as the right to
accept a bid in whole or part.
Brand names MUST be specified in MBD 3.1” attached hereto (Price Schedule document).
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
2
3.
4.
5.
6.
7.
8.
9.
Where deliveries are quoted “ex-stock” the period of delivery must not exceed Five (5) maximum
working days after receipt of order. If this condition is not adhered to, the order could be
cancelled.
Quotations are to be completed in accordance with the conditions as set out in the quotation
document and must be sealed and externally endorsed with the quotation number and place in
the quotation box indicated above.
Payments will be made thirty (30) days after receipt of invoice by Council.
Quotations received after the closing date and time will not be considered.
Samples of the required items or goods are available for your perusal (when applicable.)
Should the above-mentioned conditions not be adhered to, the quotation will be considered
invalid.
Quotation to be valid for 30 days.
DECLARATION
I, the undersigned hereby confirm that the information herein is a true reflection of the facts presented,
and the person signing this document on behalf of the bidder duly authorised to do so. Should this not
be the fact, stipulations regarding this as contained in the EMM’s Policy applies. I accept that the EMM
may act against me in terms of paragraph 23 of the general conditions of contract should this
declaration prove to be false.
Signing of the quotation in the appropriate space, as well as the
initialling of each page and any amendments by the bidder mandatory.
________________________________
MR K NGEMA
CITY MANAGER
EKURHULENI METROPOLITAN MUNICIPALITY
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
_____________________
SIGNATURE OF BIDDER
EMM:
Initial: EMM………..……….
3
VERY IMPORTANT NOTICE ON DISQUALIFICATIONS:
A bid not complying with the peremptory requirements stated hereunder will be regarded as not being
an “Acceptable bid”, and as such will be rejected.
“Acceptable bid” means any bid which, in all respects, complies with the conditions of bid and
specifications as set out in the bid documents, including conditions as specified in the Preferential
Procurement Policy Framework Act (Act 5 of 2000) and related legislation as published in
Government Gazette number 22549, dated 10 August 2001, in terms of which provision is made for
this policy.
1.
2.
3.
4.
or
5.
6.
7.
8.
9.
10.
11.
12.
13.
its
14.
15.
If a VALID ORIGINAL TAX clearance certificate or copy thereof (or in the case of a joint
venture, of all the partners in the joint venture) has not been submitted with the bid document
on closing date of the bid.
If any pages have been removed from the bid document, and have therefore not been
submitted, or a copy of the original bid document has been submitted.
Failure to complete the schedule of quantities as required, i.e only lump sums provided.
Scratching out, writing over or painting out rates, without initialling next to the amended rates
information, affecting the evaluation of the bid.
The use of correction fluid (i.e. tippex) or any erasable ink, e.g. pencil.
Non-attendance of mandatory/compulsory:
- Site inspections or;
- Information/Clarification meetings
The Bid has not been properly signed by a party having the authority to do so, according to
the example of “Authority for Signatory”
If the MBD forms are not completed & submitted, your quotation will be rejected.
No quotation will be considered from persons in the service of the state (MBD4).
The bidder attempts to influence, or has in fact influenced the evaluation and/or awarding of
the contract
The bid has been submitted either in the wrong bid box or after the relevant closing date and
time
Failure to provide a valid certificate from the Department of Labour, or a declaration (Specific
goals – “Equity ownership”) by a designated employer that it complies with the Employment
Equity Act 55 of 1998.
If any municipal rates and taxes or municipal service charges owed by the bidder or any of
directors to the municipality, or to any other municipality or municipal entity, are in arrears for
more than three months.
If any bidder who during the last five years has failed to perform satisfactorily on a previous
contract with the municipality, municipal entity or any other organ of state after written notice
was given to that bidder that performance was unsatisfactory.
The accounting officer must ensure that irrespective of the procurement process followed, no
award may be given to a person –
(a) who is in the service of the state, or;
(b) if that person is not a natural person, of which any director, manager, principal
shareholder or stakeholder, is a person in the service of the state; or; who is an
advisor or consultant contracted with the municipality in respect of contract that would
cause a conflict of interest.
16. Not attaching or submitting of required documentations.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
4
OCCUPATIONAL HEALTH AND SAFETY INFORMATION FOR QUOTATIONS
THE CONTRACTOR SHALL/MUST SUBMIT THE FOLLOWING TO THE MANAGER OH&S TO OBTAIN A
CERTIFICATE OF COMPLIANCE FROM OH&S EKHURHULENI METROPOLITAN MUNICIPALITY BEFORE
ANY WORK MAY COMMENCE, only where applicable.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Proof of Registration with the Compensation Commissioner.
Letter of “Good Standing” with Compensation Commissioner.
Certified copy of first aid certificate.
Physical address where contract is taking place (on Company letterhead).
Detailed description of intended work (on Company letterhead).
List of all Personal Protective Equipment issued to employees (company letterhead).
List of ALL employees on site (on company letterhead).
Detailed Health and Safety Plan (on company letterhead).
Comprehensive Risk Assessment (Qualification and Contact details of Risk Assessor).
Public Liability and Commercial Insurance Certificate.
All related statutory appointments.
Certificates of relevant Training.
The above list represents the minimum content of a safety file In terms of the Construction Regulations (GNR
1010 of 18 July 2003).
OHS Act 85 of 1993.
 Contact details: Modupe Khatlake
Occupational Health and Safety Officer
Germiston CCC
August Simmer Building 2nd, Room 212
Tel: 011 999 0032
Fax: 086 610 3485
Cell: 079 881 1114
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
5
NAME OF BIDDERS:........................................................................................
FORM “E”
EKURHULENI METROPOLITAN MUNICIPALITY
DEPARTMENT NAME: ENERGY
CONTRACT NO:
GEQ.MI.08.195
FOR:
THE SUPPLY, DELIVERY AND OFF-LOADING OF HEAT-SHRINKABLE STRAIGHT THROUGH
JOINTS FOR SINGLE CORE 33KV XLPE 300 TO 630MM ALUMINIUM CONDUCTORCOMPLETE
WITH EARTHING. SJP33A AND WITH MECHANICAL TORQUE SHEAR FERRULES; WITH DUAL
EXTRUSION TUBE.
SPECIFICATION
INTRODUCTION
Cable jointing kits are used in the Ekurhuleni Metropolitan Municipality’s (EMM) electrical
network to maintain the continuity of cable especially for long length for the distribution of
electricity. The effects of MV cables jointing kits failure are generally severe in terms of
customer outage as well the repair cost to EMM. It is therefore important to ensure that MV
cable jointing kits comply with the required specifications and are of acceptable quality.
1 Scope
This specification details minimum requirements testing and supply of medium-voltage
cable accessories used on a.c systems of voltages 6.35/11 kV up to and including 19/33 kV,
for both Paper Insulated, lead-sheathed, mass-impregnated non-draining (MIND) cables and
Cross Link Polyethylene (XLPE) as well as 110 & 160 mm corrugated high-density
polyethylene (HDPE) pipes for lying of cables in road crossings; for the Ekurhuleni
Metropolitan Municipality, on an as and when required basis for a period indicated in the
tender heading. The accessories are required for the type cable parameters described in table
A1.2 and A1.3 included in this specification.
2 Normative References
The following documents contain provisions that, through reference in the text, constitute
requirements of this specification. At the time of publication, the editions indicated were
valid. All standards and specifications are subject to revision, and parties to agreements based
on this specification are encouraged to investigate the possibility of applying the most recent
editions of the documents listed below.
SANS 1332:2013:
(NRS 053:2013)
Accessories for medium–voltage XLPE and impregnated paper–insulated
power cables (3.8/6.6kv to 19/33kV)
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
6
IEC 60055-1:
Paper-insulated metal-sheathed cables for rated voltages up to 18/30 kV
(with copper or aluminium conductors and excluding gas pressure and oil
filled cables) - Part 1: Tests on cables and their accessories.
SANS 61442:2006: Test methods for accessories for power cables with rated voltages from 6
kV (Um = 7.2 kV) up to 30 kV (Um = 36 kV).
SANS 60502-4:
SANS 97:
SANS 876:2013
(NRS 012:2013
SANS 1339:
Power cables with extruded insulation and their accessories for rated
voltages from 1 kV (Um = 1.2 kV) up to 30 kV (Um = 36 kV) - Part 4:
Test requirements on accessories for cables with rated voltages from 6 kV
(Um = 7.2 kV) up to 30 kV (Um = 36 kV).
Electric cables - Impregnated paper-insulated metal sheathed cables for
rated voltages from 3.3/3.3 kV up to 19/33 kV (excluding pressure assisted
cables).
Cable terminations and live conductors within air-filled enclosures
(insulation co-ordination) for rated a.c voltages of 7.2kV and up to and
including 36 kV.
Electric cables – Cross-linked polyethylene (XLPE) insulated cables for
rated voltages 3.8/6.6 kV up to 19/33 kV.
NRS 028:2013
Crimped cable lugs and ferrules for copper and aluminium conductors.
NRS 075:2011
Mechanical torque share connectors for medium voltage applications.
SANS 9001: 2000
Quality Systems: Requirements.
SANS 101988:2007
The selection, handling and installation of electric power cables of rating
not exceeding 33 kV Part 8: Cable laying and installation
SANS 61386-24
Conduit systems for cable management – Part 24: Particular requirements
— Conduit systems buried underground.
SABS ISO 4427*
Polyethylene (PE) pipes for water supply — Specifications
SANS 4427:2008
(PARTS 1-5)
Plastics piping systems — Polyethylene (PE) pipes and fittings for water
supply
3 Definitions and Abbreviations
The terms, definitions and abbreviations of NRS 053 and NRS 012 shall apply to this
specification.
4 Quantities
Due to the uncertainty and fluctuation of the EMM requirements, no indication can be given
as to the quantities of the above-mentioned items which will be required under this contract.
The supplier/s will therefore be required to supply the requirements in such quantities as may
be required by the EMM from time to time. When supplies are required, the EMM will
endeavour to place orders, on an as and when required basis, as far in advance as possible.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
7
5 Requirements
5.1 General
5.1.1 Standard operating conditions
All accessories shall be suitable for operation under the following conditions:
•
•
•
•
•
•
•
Altitude: not exceeding 1800 m;
Ambient air temperature: -5°C to 40 °C,
Lightning ground flash density: severe (14 flashes per square kilometre per year);
Maximum solar radiation: 1000 W/m2;
Ultraviolet radiation: high;
Relative humidity: 10 % to 95 %; and
Pollution conditions: very heavy.
5.1.2 Standard ranges for accessories
The majority of the accessories to be supplied shall be range-taking in accordance with the
ranges given in the tables below:
Table 1: Standard Ranges for Joints and Terminations
Rated Voltage
U₀/U kV
6.35/11
12.7/22
19/33
1
25 - 70
25 - 70
-
2
95 - 185
95 - 185
95 - 185
Cable Sizes
(mm²)
Accessory Range
3
4
185 - 300
500
185 - 300
500
185 - 300
500
5
630
630
630
5.1.3 Accessory earthing
5.1.3.1 General
5.1.3.1.1 The minimum earth fault current rating of the main earthing conductor shall be 10
kA 1 s.
Note – Where a higher earth fault current rating is required, multiple earthing conductors
or associated connectors (or both) may be required.
5.1.3.1.2 The main earthing conductor of cable terminations shall be terminated with a tinned
copper connector that has an M12 fixing hole and that shall be of the length
described in SANS 1332:2013.
5.1.3.1.3 All cable termination earthing conductors shall be water blocked to prevent ingress
of moisture into the termination. The method of waterproofing shall be stated in
Schedule B and shall be clearly indicated in the accessory installation instruction.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
8
5.1.3.1.4 Constant force springs (CFS's) used to connect the main earthing conductor to the
lead sheath or armour of a cable shall have a minimum width of 20 mm and shall be
suitable for the relevant cable dimension.
5.1.3.1.5 CFS's that form part of the main earthing connection shall not be used to secure any
ferrous metal enclosures used for the mechanical protection of a three-core cable
joint.
5.1.3.1.6 The main earthing conductor of a joint shall be separated from the individual core
insulation by a collective insulating inner sleeve that:
• For a paper-insulated cable extends from lead sheath to lead sheath;
• For an XLPE-insulated cable extends from bedding to bedding;
• For a transition joint extends from lead sheath to bedding; and
• That is effectively sealed at each bedding or lead sheath interface.
5.1.3.1.7
The edges of a CFS be smoothed using a suitable filler tape positioned around the
CFS. The filler tape shall also serve to restrain the spring.
5.1.3.2 XLPE-insulated cables
5.1.3.2.1
The earthing conductor requirements XLPE-insulated cables in accordance with
SANS 1339 shall be in accordance with table 2. All earthing conductor shall be
tinned copper braid.
Note – Secondary earthing conductors are not required for single-core XLPE-insulated
cables that have a copper wire screen.
5.1.3.2.2 The connection between the secondary earthing conductor and the copper screen
of a cable shall be made using a CFS.
5.1.3.2.3 The main earthing conductor of a three-core armoured cable joint or termination
shall be connected to the armour wires of the cable with a CFS.
5.1.3.2.4 The armour wires directly below the CFS of a three-core amoured cable shall be
supported using a range-taking (adjustable) stainless-steel support bush. The type
of support offered shall be stated in Schedule B.
Note – Support below the armour wires is required to accommodate the triangular shape of
certain XLPE-insulated cables.
5.1.3.2.5 Single-core cables that have a copper wire screen, a suitable mechanical torque
shear connector shall be provided for the purpose of connecting the copper screen
wires. Mechanical torque shear lugs shall have an M12 fixing hole.
Table 2: Earthing conductor arrangement for XLPE-insulated cables
1
2
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
3
4
EMM:
Initial: EMM………..……….
5
9
Cable type
Armour type
Single-core type A
AWA
Screen type
Three-core type A
SWA
Copper tape
screen
Copper wire
screen
Copper tape
screen
Copper wire
screen
Copper tape screen
Three-core type B
Unarmoured
Copper tape screen
AWA
Single-core type B
Unarmoured
Unarmoured
5.1.3.3
Earthing conductors
(tinned copper braid)
Secondary
Main
1 X 16mm²
1 X 70mm²
N/A
1 X 70mm²
1 X 16mm²
N/A
3 X 16mm²
3 X 70mm²
1 X 16mm²
Impregnated paper-insulated cables
5.1.3.3.1 The main earthing conductor of all joints or terminations shall be a 70mm² tinned
copper braid.
5.1.3.3.2 The main earthing conductor of a joint or termination shall be:
a) Connected to the lead sheath of the cable with a CFS. A layer of tinned copper
mesh shall be provided for application under the CFS; and
b) Connected to the armouring of the cable with a CFS, in the case of armoured
cables.
Note – No armour claps are permitted due to the “cold flow” characteristics of the lead
sheath.
5.1.4 Cable terminations
5.1.4.1
a)
b)
Terminations shall be classified as:
Indoor terminations for use in air-filled enclosures; and
Outdoor terminations
5.1.4.2
The design of the cable termination shall take into account changes to the
electrical field distribution caused by pollution deposited on the surface of the
termination in indoor and outdoor applications.
5.1.4.3
The minimum specific creepage distances for type 1 and type 2 cable terminations
shall be in accordance with SANS 876. The actual creepage distance offered shall
be stated in schedule B
In the case of single-core terminations, no separate earthin or armouring tube shall
be used.
In the case of single –core terminations, the creepage distance shall be measured
from the end of cable insulation at the lug, along the surface of the termination tail,
to the nearest exposed earthed point.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
10
In the case of three-core terminations, the creepage distance shall be measured
from the end of cable insulation at the lug, along the surface of the termination tail,
to the cable crutch.
5.1.4.4
The cable termination tail lengths shall be as given in table 3. The tail lengths are
relate to the distance from the terminal centre line to the cable support clamp or
the gland plate (where applicable) as specified in in table 7 of SANS 876:2013
Table 3: Tail length for three-core cable terminations
1
2
Cable type
3
4
5
Termination length
mm
Rated voltage U₀/U kV
3.8/6.6
6.35/11
12.7/22
19/33
Three-core (indoor)
650
650
650
800
Three-core (outdoor)
1 200
1 200
1 200
1 200
Single-core (indoor an
outdoor
300 (max.)
300 (max.)
400 (max.)
500 (max.)
5.1.4.5
All cable termination instructions shall be based upon the "top down" principle of
measurement and shall clearly indicate the distance to the end of the core screen
(screen cut) from the top down. The “top down” principle of measurement requires
the position of the screen cut to be referenced from the top end of the core
insulation. See figure 1 of NRS 053:2013.
NOTE – The intention of the "top down" measurement is to maximize the length of screened
tail to allow for core crossing in the screened section of the termination where
needed.
5.1.4.6
Clearances within an air-insulated enclosure shall be in accordance with NRS
012:2013.
5.1.4.7
Cable terminations for impregnated paper-insulated cables shall have semiconductive tubes that cover the metallic-paper core screen from the break-out boot
to the end of the core screen.
NOTE – The purpose of the semi-conductive tube is to prevent the metallic-paper core
screen from moving during the termination process.
5.1.4.8
Three-core cable terminations shall be designed to accommodate crossing of cable
cores within the screened section of the tri-furcated cores.
5.1.4.9
The design of the cable termination shall ensure that no part of the armour or lead
sheath of the cable is exposed once the termination is completed. In the case of a
three-core termination this shall be achieved by either ensuring that the length of
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
11
the break-out boot is adequate or provision for a separate earthing/armour tube is
made.
5.1.4.10 Outdoor cable terminations for paper-insulated cables shall be provided with crutch
support to prevent damage to the cable crutch end core insulation from over trifurcating.
5.1.4.11 Cable terminations shall be provided with a method of sealing the interface between
the termination tail insulating tube and the lug barrel either by:
a)Allowing for at least 100 mm of additional length of termination tail outer tube and
sealing mastic that covers the lug barrel; or
b) Providing lug outer tubes of length at least 100mm.
5.1.4.12 Cable terminations for single-core cable shall be supplied in sets of three i.e.
allowing for the termination of three single-core cables.
5.1.4.13 For indoor three-core cable terminations within air-filled cable enclosures fitted
with low-voltage ring-type current transformers, an “extended screen” termination
shall be supplied. The termination design shall allow for the core screen of the
cable to extend through the current transformers by having a tail length of 800 mm.
5.1.4.14 Terminations shall be supplied with range-taking mechanical torque-shear lugs in
accordance with NRS 075 and shall be suitable for the standard ranges specified in
table 1. The mechanical torque shear lug fixing hole shall be M16.
5.1.4.15 Three-core terminations shall be supplied with three phase identification tubes
marked ”R” (red), “W” (white) and “B” (blue) respectively. The tubes shall be of
the same material as the phase outer material and shall be provided with a suitable
sealant on the inside surface.
5.1.5 Cable joints
5.1.5.1
All three-core cable joints shall be of the filled type. The method of filling shall be
stated in schedule B
NOTE – The primary purpose of filling three-core cable joints is to provide a longitudinal
water block.
5.1.5.2
All jointing instructions shall clearly indicate the maximum length and diameter of
the ferrule(s) that may be used with the joint.
5.1.5.3
Three-core cable joints shall be designed to accommodate crossing of cable cores
within the joint. The method of core crossing shall be indicated in the jointing
instruction.
5.1.5.4
Tree-core XLPE cable joints shall individually screened using a suitable tinned
copper metallic screening layer (e.g. tinned copper mesh tape or tinned copper earth
sock) that extends from the metallic core screen on the one side to the metallic core
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
12
screen on the other. The tinned screening shall be connected to the metallic core
screen with a CFS
5.1.5.5
Cable joints for single-core cable shall be supplied individually i.e. allowing for the
jointing of one single-core cable.
5.1.5.5
Cable joints shall be supplied with range-taking mechanical torque-shear ferrules in
accordance with NRS 075 and shall be suitable for the standard ranges specified in
table 1.
5.1.6 Shrouded terminations
5.1.6.1
For type 2 cable terminations in accordance with NRS 012:2013, a method shall be
provided for insulating the cable termination at the equipment terminal fixing point
for the specified connection arrangement. The connection arrangement will
typically consist of a straight or right-angled cable connection onto a bushing, post
insulator or solid shaped copper conductor.
5.1.6.2
The outer covering of the shroud shall be heat-shrink, cold shrink or slip-on
5.1.6.3
The shrouds shall be supplied with three lengths of self-amalgamating filler tape
having minimum dimensions of 300 mm x 50 mm x 3mm that shall be used for
covering of all sharp edges of the cable/terminal fixing point interface.
5.1.6.4
Shrouds with taped outer layers are not acceptable.
5.1.6.5
Shrouds shall be supplied in sets of three i.e. allowing for the termination of one
three-core cable or three single-core cables.
5.1.6.5
The shroud installation instruction shall clearly indicate the minimum thickness of
insulation required at any point of the shroud.
5.1.6.6
The shrouds shall be tested as a shrouded termination in accordance with IEC
60055-1 or SANS 60502-4 at the minimum phase-to-phase and phase-to-earth
clearances.
NOTE – The phase-to-phase and phase-to-earth clearances at which the shrouds are tested
shall not exceed those given in NRS 012:2013.
5.1.7 Fully insulated unscreened separable connectors (USC).
5.1.7.1 It shall be possible to connect cables straight and at right angles to respective
switchgear.
5.1.7.2
The fully-insulated separable connectors shall be supplied in sets of three i.e.
allowing for the termination of one three-core cable or three single-core cables.
5.1.8 Trifucating termination kits for screened separable conductors used with threecore cable
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
13
NOTE – A trifurcating termination kit is used to convert a screened three-core XLPEinsulated cable into three screened single-core unarmoured cables tails for the
purpose of terminating the individual cores of the cable using accessories designed
exclusively for single-core vcables. The purpose of the kit is to:
a)
Separate the three individual screened cable cores;
b) Provide the necessary earth connections for the metallic core screens and, where
applicable the armour of the three-core cable; and
c)
Provide a watertight seal for the screened cores, cable crutch and earth connection.
5.1.8.1
A trifurcating termination kit shall be range-taking in accordance with the standard
ranges specified in table 1.
5.1.8.2
The tail length of a trifurcated cable shall be 800 mm or 2 500mm.
NOTE – A trifurcating termination kit that has 800mm tails is used for terminating threecore cable using SSCs into a cable termination enclosure designed for three-core
cables in accordance with SANS 876. A trifurcating termination kit that has
2 500mm tails is used for terminating a three-core cable into a cable termination
enclosure designed exclusively for single –core cables in accordance with SANS
876.
5.1.8.3
An earthing kit in accordance with the requirements of 5.1.3 shall be provided for
connecting to the copper tape core screens and, where applicable, the armour wires.
The earthing arrangement shall have passed a thermal-short circuit (screen) test.
5.1.8.4
A trifurcating termination kit shall include all components required for sealing the
screened cable cores, cable crutch and earth connection.
5.1.8.5
The minimum wall thickness of the waterproof sealing tubes provided for the
screened cores, cable crutch and earth connection shall be 2mm after installation.
5.1.8.6
Environmental sealant mastics shall be provided to ensure a watertight seal in the
cable crutch area (i.e. around the break-out boot skirt and turrets) of the trifurcating
termination kit. When tested in accordance with clause 5 of NRS 053, there shall be
no evidence of moisture ingress into to the crutch area of the cable termination.
5.1.9 Extensible screened separable connectors (SSC's)
5.1.9.1
Extensible SSC's are used on 11kV XLPE cable terminations onto all equipment
that has a Type C interface that has a rated current of ≥ 630 A.
5.1.9.2
The maximum intended cable size for this application is 300 mm².
5.1.9.3
Extensible SSCs shall be of the dead-break, bolted contact type and shall be
suitable for connecting to a 630 A outside cone plug-in type bushing with interface
type ‘C’ in accordance with EN 50180 and EN 50181 having an M16 × 2 thread.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
14
5.1.9.4
The SSC's shall be suitable for use on systems with a nominal voltage of 11 kV.
5.1.9.5
The SSC's shall be range taking in accordance with the standard ranges specified in
table 1.
5.1.9.6
Each SSC shall be supplied with a stainless steel fixing stem and all associated
components (e.g. end plug, test point cap etc.)
5.1.9.7
The SSC's shall be supplied in sets of three.
5.1.9.8
The SSC's shall be supplied with mechanical torque shear lugs, complying with the
requirements of NRS 075 and shall be suitable for the standard cable sizes specified
in tables 1.
5.1.9.9
Where SSCs are provided with an external length of insulated conductor that is
required for the earthing of the SSC housing, the conductor shall be:
a) an insulated copper conductor of nominal cross-sectional area of at least 4 mm²,
b)
of length 700 mm, and
c) terminated at the non-SSC end with a lug having an M12 fixing hole.
5.1.10 Cable repair sleeves
NOTE– Cable repair sleeves may be used to repair underground cables that have a
damaged/punctured outer sheath.
5.1.10.1 Cable repair sleeves shall be suitable for application on cables of outer diameter
ranges as follows:
a) 45 mm to 65 mm; and
b) 65 mm to 95 mm.
5.1.10.2 A cable repair sleeve shall be of a wrap-around design and shall be supplied with a
rail and stainless steel zip/channel or any other approved sealing method.
5.1.10.3 The length shall be at least 1 000mm.
5.1.10.4 The minimum thickness shall be 2mm after installation.
5.1.10.5 The inner surface shall be coated with a suitable adhesive to prevent moisture
ingress into the cable.
5.1.10.6 Each repair sleeve shall be supplied with the cable preparation equipment and tools
necessary to install the sleeve.
5.1.11 Cable sealing end caps
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
15
5.1.11.1 Cable sealing end caps shall be suitable for application on the cables of outer
diameter ranges as follows:
a) 45 mm to 65 mm; and
b) 65 mm to 95 mm.
5.1.11.2 The length shall be at least 150 mm.
5.1.11.3 The minimum thickness shall be 2 mm after installation.
5.1.11.4 The inner surface shall be coated with a suitable adhesive to prevent moisture
ingress into the cable.
5.1.11.5 The cable sealing end cap shall UV stable.
5.1.12 Mechanical torque shear connectors
5.1.12.1 All joint and terminations shall be supplied with appropriately sized mechanical
torque shear connectors.
5.1.12.2 The mechanical torque shear connectors shall comply with NRS 075.
5.1.12.3 All lugs shall have M16 fixing holes.
5.1.12.4 All installation instructions shall clearly indicate how to install the mechanical
torque shear connectors in the respective joints and terminations.
5.1.12.5 Mechanical torque shear connectors shall be supplied for with straight shrouds.
5.1.13 Special requirements
5.1.13.1 Where heat shrink materials are used for the purpose of electrical insulation they
shall have a minimum wall thickness of at least 2 mm after application.
5.1.13.2 An installation instruction shall be provided with every accessory supplied.
5.1.13.3 The jointing and termination instructions for accessories used with XLPE-insulated
cables shall clearly indicate the cable preparation required for cables having an
outer sheath made of polyethylene.
5.1.13.4 Cleaning kits for cable joints, terminations and tri-furcating kits shall consist of at
least the following:
a) Non-oil based cleaning solvent supplied in a sealed container that prevents leakage
or evaporation;
b) 50 mm x 600 mm aluminium-oxide or glass based abrasive tape;
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
16
c) 1 m of twine for cutting core insulation (supplied only with accessories for XLPEinsulated cables);
d) Eight pieces of 150 mm x 150 mm lint free cloth; and
e) Material safety data sheet.
5.1.13.5 Principle Manufacturer's electrical properties written approval for any locally
manufactured materials that are supplied in the above MV accessories shall be
provide to ensure that material electrical properties are not changed in any way due
to different manufacturing processes. Proof of this written approval shall be
provided.
5.1.13.6 All materials supplied shall be non-toxic and dermatologically safe.
5.1.14 Elastometric Insulating bushings boot for bushings up to 17.5 kV
5.1.14.1 Elastometric is a flexible insulation moulded boot that fits over the connection
between the cable lug and the inline or right-angle equipment bushing , this is to
improve the phase to phase and phase to ground insulation, it is also known as an
concertina boot.
Table 4: Elastometric insulating bushing boot for bushings up to 17,5kV
Max system voltage
Basic impulse level
Busing Diameter
Item No. 1
17.5 kV
95 kV
31 – 45 mm
Item No. 2
17.5 kV
95 kV
46 – 70 mm
5.2 Voltage designations and maximum conductor temperatures
The voltage designations and maximum conductor temperatures shall be in accordance with
clause 4.2 of NRS 053.
5.3 Conditions and range of approval
The conditions and range of approval shall be in accordance to the requirements of clause 4.3
of NRS 053.
6. Tests
The tests shall be in accordance to the requirements of clause 5 of NRS 053.
7. Marking and Packaging
7.1 Marking
7.1.1 All accessories shall be clearly and durably marked by the manufacturer to indicate the
following:
a) The manufacturer’s identification mark and reference/catalogue number (visible on the
completed accessory);
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
17
b) The rated voltage and accessory description (e.g. 12 kV Outdoor termination (XLPE)
visible on the accessory packaging);
c) The accessory range (visible on the accessory packaging);
d) The EMM’s unique stock code/number;
e) The manufacturer’s name or identification mark (or both), the part number, the shrink
ratio (where applicable) and the batch number (visible on all components forming part
of an accessory). This part number shall be referenced in the bill of materials.
Components that are physically impossible to mark shall be individually packed and
the packaging shall be marked;
f) The expiry date (visible on the packaging of all components or consumables that are
subjected to a shelf life limitation). These components or consumables shall be
individually packed;
g) In addition, where an accessory contains components or consumables that have an
expiry date the expiry date shall be clearly marked on the outside of the cardboard
container; and
7.1.2 Completed accessory shall be provided with unique serial number which shall be
linked to the following minimum information to be kept by the supplier for traceability
purposes.
a) Manufacture’s name and the name of the supplier;
b) Accessory part number and description of the part;
c) The date of packaging.
Details of the serial number offered shall be indicated in schedule B. this serial number shall
be marked on the accessory outer packaging and shall appear in the installation instructions.
7.2
Packaging
The packaging shall be in accordance to the requirements of clause 6.2 of NRS 053.
8. Documentation
8.1
Language of Document
All documentation shall be in English.
8.2
Installation Instruction
Installation instructions shall be supplied for each accessory and shall:
a) Be supported by legible illustrations that clearly indicate the application and assembly
of all components of the accessory,
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
18
b) Reference the bill of materials by quoting the relevant part number at least once when
describing the components,
c) Be unique to the rated voltage and the cable type for which the accessory has been
designed,
d) Indicate a date of issue and a revision number,
e) Be unique for the indoor and the outdoor application of terminations, and
f) Be individually printed in colour and not photo-copied,
g) Include an A4 tear-off page that makes provision for the following information (to be
completed on-site):
1) The serial number, the name of the manufacture, the name of the supplier and the
product number;
2) The jointer’s name, the jointer’s ID and the name of the company;
3) The date of installation;
4) The name of the customer, the name of the customer’s responsible person; and the
responsible person’s ID;
h) Include the following wording at the end of the instructions:
ANY COLOUR-CODED INSULATING TAPES (e.g PVC) USED FOR PHASE
IDENTIFICATION PURPOSE SHALL BE REMOVED BEFORE THE
TERMINATION IS ENERGIZED.
i) Indicate the positioning of the waterproofing for cable termination earthing
conductors,
j) Indicate the method of core crossing along with minimum clearances for terminations,
k) Indicate the method of sealing the interface between the termination tail outer tube and
the lug barrel for cable terminations,
l) Indicate the maximum length and diameter of the ferrule (s) that may be used with the
joint, and
m) Indicate the minimum thickness of insulation required at any point of the shroud.
8.3
Bill of Materials
The bill of materials shall provide the following information for each component:
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
19
a) A short description;
b) The quantity;
c) A part number / batch number
8.4
Test Report
8.4.1 Test reports shall be submitted with a tender and shall be arranged according to the
applicable type test sequence.
8.4.2 Test reports shall be accompanied by installation instructions and a bill of materials
that form part of the test report issued by the accredited laboratory.
8.4.3 A clear statement shall be given on the cover page of each test report that indicates
which clause(s) of the relevant specification has been excluded from the test
requirement.
8.4.4 All test reports shall bear the mark of accreditation which the accredited laboratory
holds. This mark of accreditation shall be prominent on the front page of the test
report.
9.
Samples and Storage
9.1
Samples
Sample of all accessories may be requested during the adjudication stage. Samples must be
supplied free of charge.
9.2
Storage
Components shall be capable of being stored without deterioration within the temperature
range of -10°C to + 45°C for at least 24 months.
10.
Training
10.1 The supplier shall provide the following details with the tender regarding training
offered:
a) the available training courses;
b) the duration of each course;
c) the cost per delegate (for non-purchaser affiliated delegates);
d) the minimum number of delegates required;
e) the certification of delegates;
f) on-site training and technical support;
10.2
All training course material shall be subject to the approval of the EMM.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
20
10.3
The delegates shall undertake the training using their own tools.
10.4
Table 4 shows typical training modules that may be required in order to provide
training on the various types of accessories covered in this specification.
10.5
Delegate training certificate shall clearly state the applicable training module
description and scope of training (i.e. cable insulation type, single-core or three-core
and voltage, as given in table 4) for which the certification has been given.
Table 4: Typical training modules
11.
1
2
3
Onecore
4
Threecore
Module description
Insulation type
Joint and termination
XLPE
5
Voltage
kV
7,2 – 36
Joint and termination
PILC belted
7,2 – 12
Joint and termination
PILC screened
12 – 36
Joint
Transition
7,2 – 36
Unscreened separable connectors
PILC and XLPE
7,2 – 24
Screened separable connectors and
trifurcation
Plug-in type separable connectors
XLPE
7,2 – 36
XLPE
7,2 – 36
Corrugated High-density Polyethylene (HDPE) pipes
11.1
General
11.1.1
The type of pipes that is required under this specification and suitable for use as
cable protection pipes under roadways, railways etc. shall conform to SANS 6138624 class N with crush resistance higher than 450 N.
11.1.2
HDPE pipes shall be of double wall corrugated construction externally and waxy like
internal surface to make easy the draw-in of cable. The pipes shall be manufacture
from high-density polyethylene (HDPE) material and shall be of Nominal Sizes (DN)
160 mm and 110 mm.
11.1.3
Pipes shall be supplied in 6 m straight lengths and shall be fitted with the necessary
coupling on one end of the pipe to allow jointing where necessary during installation.
11.1.4
The colour of the pipes shall be black and the colour of the coupling shall be either
yellow or white and shall have the same material characteristics as that of the pipe.
11.1.5
The impact strength of the pipes shall be such that the pipe as well as the coupling
does not crack or rupture when mechanical compaction is applied during installation.
11.1.6
When bent or compressed, or exposed to impact or extreme temperature of a
specified value in accordance with impact and extreme temperature declared for the
product, either during, or after installation according to the manufacture’s instruction,
shall not crack and shall not be deformed to an extend that it is difficult to draw-in
the cable or is likely to damage the insulation of the installed cable.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
21
11.1.7
The pipes shall bear SABS certification mark in respect of SANS 61386-24:2005.
11.2
Material
11.2.1
Compound
11.2.1.1 The compound from which the products are produced shall be made by adding to the
polyethylene base polymer only those additives necessary for the manufacture and
end use of the products, in accordance with the applicable parts of SANS ISO 4427.
11.2.1.2 All additives shall be uniformly dispersed.
11.2.2
Physical characteristics of the compound
11.2.2.1 The compound used for the manufacture of pipes and fittings shall be in accordance
with SANS ISO 4427 – 1:2007.
11.3
Tests
11.3.1
Conduit shall be tested in accordance with SANS 61386-24:2005.
11.4
Marking
11.4.1
All pipes shall be permanently and legibly marked in such a way that the marking
does not initiate cracks or other types of failure and such that normal storage,
weathering, handling, installation and use does not affect the legibility of the
marking.
11.4.2
If printing is used, the colour of the printed information shall differ from the basic
colour of the product.
11.4.3
The marking shall be such that it is legible without magnification.
11.4.4
Pipes shall be indelibly marked at maximum intervals of 1 m.
The marking shall indicate at least the following information:
- the manufacturer’s name and/or trade mark;
- the dimensions (nominal outside diameter x nominal wall thickness);
- the outside-diameter tolerance (A or B);
-
the designation of the pipe material (PE 100, PE 80, PE 63, PE 40 or PE 32);
- the production period (date or code);
- SANS ISO 4427 specification mark.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
22
Annex B – Technical Schedule A and B
Schedule A
A.1
Cable Parameters
A.1.1 Accessories are required for the following PILC and XLPE cables.
A.1.2 Checklist for paper cable parameters
System Voltage
kV
Number of cores
3.8/66
6.35/11
X
12.7/22
19/33
X
X
Single-core
X
Three core
X
Conductor(s)
Copper
X
Aluminium
X
Construction
Belted
Screened
X
Conductor
mm²
Metallic sheath
Armouring
_______ or _______
70 mm² to 630 mm²
Plain lead
Lead Alloy E
Single-core
AWA
Three-core
Outer Sheath
Range
PVC
SWA
None
DSTA
PE
X
X
X
None
X
NH
A.1.3 Checklist for XLPE cable parameters
System Voltage
kV
Number of cores
3.8/66
6.35/11
X
12.7/22
19/33
X
Single-core
X
Three core
X
Conductor(s)
Copper
X
Aluminium
X
Construction
Single-core
Type A
Type B
Three-core
Type A
Type B
Conductor
mm²
Metallic core screen
Armouring
Outer Sheath
_______ or _______
Copper tape
X
Single-core
AWA
Three-core
SWA
PVC
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
Range
2)…………………..
X
PE
X
70 mm² to 630 mm²
Coper wire
None
X
None
X
NH
EMM:
Initial: EMM………..……….
23
Annex B
(continued)
Schedule B: Particulars of accessory to be supplied (to be completed in FULL by
bidder).
Note – Bidder(s) failing to complete any-one schedule B e.g. B.1, B.2, etc., in FULL will
NOT BE CONSIDERED for the line items covered by that schedule B.
B.1 Straight Joint – Heat Shrink (for use on cables as detailed in checklist A.1.2)
Reference
B.1.1
Item
Details
Joint type
B.1.2
Manufacture’s reference number
B.1.3
Joint suitable for use on cable detailed in table
B.1.4
Joint can be used on cables of conductor size
B.1.5
Maximum length of ferrule that can be accommodated
B.1.6
Method of amour support (XLPE only)
(see 5.1.3.2.4)
Method of filling of three-core cable joints
(see 5.1.5.1)
Details of the serial number (see 7.1.2)
B.1.7
B.1.8
B.1.9
A.1.2
Minimum
B.1.10
B.1.11
Special tools required for installation of joint?
B.1.12
If YES, list tools and part numbers
B.1.13
YES
B.1.14
Does joint kit include parts that have limited shelf
life?
If YES, list parts, shelf life and storage temperature
B.1.15
Test report included?
YES
B.1.16
Sample included?
Witness: ……………………
2)…………………..
_______
mm²
Maximum
________
mm²
mm
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Approximate time required for preparation of the
cables
Further time required to complete the joint
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
A.1.3
h
h
YES
NO
Tool
Part number
Part Number
NO
Shelf life
Storage
temperature
ºC
NO
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
EMM:
Initial: EMM………..……….
24
Annex B
(continued)
B.1 Straight Joint – Heat Shrink (for use on cables as detailed in checklist A.1.3)
Reference
B.1.1
Item
Details
Joint type
B.1.2
Manufacture’s reference number
B.1.3
Joint suitable for use on cable detailed in table
B.1.4
Joint can be used on cables of conductor size
B.1.5
Maximum length of ferrule that can be accommodated
B.1.6
Method of amour support (XLPE only)
(see 5.1.3.2.4)
Method of filling of three-core cable joints
(see 5.1.5.1)
Details of the serial number (see 7.1.2)
B.1.7
B.1.8
B.1.9
A.1.2
Minimum
B.1.10
Approximate time required for preparation of the
cables
Further time required to complete the joint
B.1.11
Special tools required for installation of joint?
B.1.12
If YES, list tools and part numbers
B.1.13
YES
B.1.14
Does joint kit include parts that have limited shelf
life?
If YES, list parts, shelf life and storage temperature
B.1.15
Test report included?
YES
B.1.16
Sample included?
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
A.1.3
_______
mm²
Maximum
________
mm²
mm
h
h
YES
NO
Tool
Part number
Part Number
NO
Shelf life
Storage
temperature
ºC
NO
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
EMM:
Initial: EMM………..……….
25
Annex B
(continued)
B.2 Transition joint – Heat Shrink (for connecting cables as detailed in checklist A.1.2
and A.1.3)
Reference
B.2.1
Item
Details
Joint type
B.2.2
Manufacture’s reference number
B.2.3
Joint can be used on cables of conductor size
B.2.4
Maximum length of ferrule that can be accommodated
B.2.5
Method of amour support (XLPE only)
(see 5.1.3.2.4)
Method of filling of three-core cable joints
(see 5.1.5.1)
Details of the serial number (see 7.1.2)
B.2.6
B.2.7
B.2.8
B.2.9
B.2.10
Minimum
________
mm²
mm
h
h
YES
YES
B.2.13
Does joint kit include parts that have limited shelf
life?
If YES, list parts, shelf life and storage temperature
B.2.14
Test report included?
YES
B.2.15
Sample included?
B.2.12
Maximum
Approximate time required for preparation of the
cables
Further time required to complete the transition joint
Special tools required for installation of transition
joint?
If YES, list tools and part numbers
B.2.11
_______
mm²
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
NO
Tool
Part number
Part Number
NO
Shelf life
Storage
temperature
ºC
NO
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
EMM:
Initial: EMM………..……….
26
Annex B
(continued)
B.3 Indoor termination – Heat Shrink (for use on cables as detailed in checklist A.1.2)
Reference
B.3.1
Item
Details
Indoor termination type
B.3.2
Manufacture’s reference number
B.3.3
Termination suitable for use on cable detailed in table
B.3.4
Termination can be used on cables of conductor size
B.3.5
B.3.7
Method of waterproofing provided for earthing
conductors (see 5.1.3.1.3)
Method of amour support (XLPE only)
(see 5.1.3.2.4)
Actual creepage distance (see 5.1.4.3)
B.3.8
Details of the serial number (see 7.1.2)
B.3.9
B.3.10
Approximate time required for preparation of the
cables
Further time required to complete termination
B.3.11
Special tools required for installation of termination?
B.3.12
If YES, list tools and part numbers
B.3.13
YES
B.3.14
Does termination kit include parts that have limited
shelf life?
If YES, list parts, shelf life and storage temperature
B.3.15
Test report included?
YES
B.3.16
Sample included?
B.3.6
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
A.1.2
A.1.3
Minimum
_______
mm²
Maximum
________
mm²
mm
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
h
h
YES
NO
Tool
Part number
Part Number
NO
Shelf life
Storage
temperature
ºC
NO
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
EMM:
Initial: EMM………..……….
27
Annex B
(continued)
B.3 Indoor termination – Heat Shrink (for use on cables as detailed in checklist A.1.3)
Reference
B.3.1
Item
Details
Indoor termination type
B.3.2
Manufacture’s reference number
B.3.3
Termination suitable for use on cable detailed in table
B.3.4
Termination can be used on cables of conductor size
B.3.5
B.3.7
Method of waterproofing provided for earthing
conductors (see 5.1.3.1.3)
Method of amour support (XLPE only)
(see 5.1.3.2.4)
Actual creepage distance (see 5.1.4.3)
B.3.8
Details of the serial number (see 7.1.2)
B.3.9
B.3.10
Approximate time required for preparation of the
cables
Further time required to complete termination
B.3.11
Special tools required for installation of termination?
B.3.12
If YES, list tools and part numbers
B.3.13
YES
B.3.14
Does termination kit include parts that have limited
shelf life?
If YES, list parts, shelf life and storage temperature
B.3.15
Test report included?
YES
B.3.16
Sample included?
B.3.6
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
A.1.2
A.1.3
Minimum
_______
mm²
Maximum
________
mm²
mm
h
h
YES
NO
Tool
Part number
Part Number
NO
Shelf life
Storage
temperature
ºC
NO
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
EMM:
Initial: EMM………..……….
28
Annex B
(continued)
B.4 Outdoor termination – Heat Shrink (for use on cables as detailed in checklist A.1.2)
Reference
B.4.1
Item
Outdoor termination type
Details
B.4.2
Manufacture’s reference number
B.4.3
Termination suitable for use on cable detailed in table
B.4.4
Termination can be used on cables of conductor size
B.4.5
B.4.7
Method of waterproofing provided for earthing
conductors (see 5.1.3.1.3)
Method of amour support (XLPE only)
(see 5.1.3.2.4)
Actual creepage distance (see 5.1.4.3)
B.4.8
Details of the serial number (see 7.1.2)
B.4.9
B.4.10
Approximate time required for preparation of the
cables
Further time required to complete termination
B.4.11
Special tools required for installation of termination?
B.4.12
If YES, list tools and part numbers
B.4.13
YES
B.4.14
Does termination kit include parts that have limited
shelf life?
If YES, list parts, shelf life and storage temperature
B.4.15
Test report included?
YES
B.4.16
Sample included?
B.4.6
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
A.1.2
A.1.3
Minimum
_______
mm²
Maximum
________
mm²
mm
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
h
h
YES
NO
Tool
Part number
Part Number
NO
Shelf life
Storage
temperature
ºC
NO
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
EMM:
Initial: EMM………..……….
29
Annex B
(continued)
B.4 Outdoor termination – Heat Shrink (for use on cables as detailed in checklist A.1.3)
Reference
B.4.1
Item
Outdoor termination type
Details
B.4.2
Manufacture’s reference number
B.4.3
Termination suitable for use on cable detailed in table
B.4.4
Termination can be used on cables of conductor size
B.4.5
B.4.7
Method of waterproofing provided for earthing
conductors (see 5.1.3.1.3)
Method of amour support (XLPE only)
(see 5.1.3.2.4)
Actual creepage distance (see 5.1.4.3)
B.4.8
Details of the serial number (see 7.1.2)
B.4.9
B.4.10
Approximate time required for preparation of the
cables
Further time required to complete termination
B.4.11
Special tools required for installation of termination?
B.4.12
If YES, list tools and part numbers
B.4.13
YES
B.4.14
Does termination kit include parts that have limited
shelf life?
If YES, list parts, shelf life and storage temperature
B.4.15
Test report included?
YES
B.4.16
Sample included?
B.4.6
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
A.1.2
A.1.3
Minimum
_______
mm²
Maximum
________
mm²
mm
h
h
YES
NO
Tool
Part number
Part Number
NO
Shelf life
Storage
temperature
ºC
NO
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
EMM:
Initial: EMM………..……….
30
Annex B
(continued)
B.9 Shrouds – Heat Shrink (for use on cables as detailed in checklist A.1.2 and A.1.3)
Reference
B.9.1
Item
Details
Shroud type
B.9.2
Manufacture’s reference number
B.9.3
Shroud suitable for use on cable detailed in table
B.9.4
Shroud can be used on cables of conductor size
B.9.5
Minimum clearance (see 5.1.6.6)
B.9.6
B.9.7
Approximate time required to complete shrouded part
of the termination.
Special tools required for installation of shrouds?
B.9.8
If YES, list tools and part numbers
B.9.9
YES
B.9.10
Does termination kit include parts that have limited
shelf life?
If YES, list parts, shelf life and storage temperature
B.9.11
Test report included?
YES
B.9.12
Sample included?
A.1.2
A.1.3
Minimum
_______
mm²
Maximum
________
mm²
mm
h
YES
NO
Tool
Part number
Part Number
NO
Shelf life
Storage
temperature
ºC
NO
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
BILL OF QUANTITY
HEAT-SHRINKABLE STRAIGHT THROUGH JOINTS FOR SINGLE CORE 33KV XLPE 300 TO
630MM ALUMINIUM CONDUCTORCOMPLETE WITH EARTHING. SJP33A AND WITH
MECHANICAL TORQUE SHEAR FERRULES; WITH DUAL EXTRUSION TUBE.
Annexure A – Stock Items
Item
1
Stock
Code
Short Description
33KV XLPE JOINT
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
Long Description
Single core 33kv XLPE 300 to 630mm Aluminium
conductorcomplete with earthing. SJP33A and with mechanical
torque shear ferrules; with dual extrusion tube.
EMM:
Initial: EMM………..……….
31
MBD 2
TAX CLEARANCE REQUIREMENTS
IT IS A CONDITION OF BIDDING THAT –
1.
The taxes of the successful bidder must be in order, or that satisfactory
arrangements have been made with the Receiver of Revenue to meet his / her
tax obligations.
2.
The attached form “Application for Tax Clearance Certificate (in respect of bidders)
must be completed in all respects and submitted to the Receiver of Revenue where
the bidder is registered for tax purposes. The Receiver of Revenue will then
furnish the bidder with a Tax Clearance Certificate that will be valid for a period of
twelve (12) months from date of issue. This Tax Clearance Certificate must be
submitted in the original or copy thereof; together with the bid. Failure to
submit the original and valid Tax Clearance Certificate may invalidate the bid.
3.
In bids where Consortia / Joint Ventures / Sub-contractors are involved each
party must submit a separate Tax Clearance Certificate. Copies of the
Application for Tax Clearance Certificates are available at any Receiver’s
Office.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
32
MBD2/ Application for tax Certificate.
APPLIICATION FOR TAX CLEARANCE CERTIFICATE
(IN RESPECT OF BIDDERS)
1. Name of taxpayer / bidder:........................................................................................
2. Trade name: ...................................................................................................................
3. Identification number:
4 Company / Close Corporation registration number
5. Income tax reference number
6. VAT registration number (if applicable)
7. PAYE employer’s registration number (if applicable)
Signature of contact person requiring Tax Clearance Certificate:
............................................
Name: ......................................................................................................
Telephone number:…………………………………….
Address: ......................................................................................................
......................................................................................................
..................................................................................................... Code:…………………
DATE: 20_____ / ______ / ______
PLEASE NOTE THAT THE COMMISSIONER FOR THE SOUTH AFRICAN REVENUE SERVICE (SARS) WILL NOT
EXERCISE HIS DISCRETIONARY POWERS IN
FAVOUR OF ANY PERSON WITH REGARD TO ANY INTEREST, PENALTIES AND / OR ADDITIONAL TAX LEVIABLE DUE
TO THE LATE- OR UNDERPAYMENT OF TAXES,
DUTIES OR LEVIES OR THE RENDITION RETURNS BY ANY PERSON AS A RESULT OF ANY SYSTEM NOT BEING YEAR
2000 COMPLIANT.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
33
MBD 3.1
PRICING SCHEDULE – FIRM PRICES
(PURCHASES)
NOTE: ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING
PRICES
SUBJECT TO RATES OF EXCHANGE VARIATIONS) WILL NOT BE CONSIDERED
IN CASES WHERE DIFFERENT DELIVERY POINTS INFLUENCE THE PRICING, A
SEPARATE PRICING SCHEDULE MUST BE SUBMITTED FOR EACH DELIVERY
POINT
Name of bidder……………………………………………………………………..
OFFER TO BE VALID FOR 60
DAYS FROM THE CLOSING DATE OF BID.
Annexure B – Pricing Schedule
Item
1
Manufacture and
Model
Description
Unit Price (Excl.
Vat)
Max
Delivery
Period
(Weeks)
Single core 33kv XLPE 300 to 630mm Aluminium
conductor complete with earthing. SJP33A and
with mechanical torque shear ferrules; with dual
extrusion tube cable joint.
- Does the offer comply with the specification(s)? *YES/NO
- If not to specification, indicate deviation(s) ………………………………….
- Period required for delivery …………………………………………..…………..
- Name of Authorised Person:……………………………………………
-Signature:………………………………………………………
Date....................................................................
-Witness:………………………………………………………
Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.
** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment
insurance fund contributions and skills development levies.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
34
MBD 4
DECLARATION OF INTEREST
1. No bid will be accepted from persons in the service of the state∗.
2. Any person, having a kinship with persons in the service of the state, including a blood
relationship, may make an offer or offers in terms of this invitation to bid. In view of
possible allegations of favouritism, should the resulting bid, or part thereof, be awarded
to persons connected with or related to persons in service of the state, it is required that
the bidder or their authorised representative declare their position in relation to the
evaluating/adjudicating authority and/or take an oath declaring his/her interest.
3 In order to give effect to the above, the following questionnaire must be completed and
submitted with the bid.
3.1 Full Name of an authorised representative..........................................................
3.2 Identity Number: …………………………………………………………………
3.3 Company Registration Number: …………………………………………………
3.4 Tax Reference Number: …………………………………………………………
3.5 VAT Registration Number: ………………………………………………………
3.6 Are you presently in the service of the state∗
YES / NO
3.6.1 If so, furnish particulars.………………………………………………………………
………………………………………………………………
3.7 Have you been in the service of the state for the past twelve months?
YES / NO
3.7.1 If so, furnish particulars.
∗ MSCM Regulations: “in the service of the state” means to be –
(a) a member of (i) any municipal council;
(ii) any provincial legislature; or
(iii) the national Assembly or the national Council of provinces;
(b) a member of the board of directors of any municipal entity;
(c) an official of any municipality or municipal entity;
(d) an employee of any national or provincial department, national or provincial public entity
or constitutional institution within the
meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999);
(e) a member of the accounting authority of any national or provincial public entity; or
(f) an employee of Parliament or a provincial legislature.
2 ………………………………………………………………
3.8 Do you, have any relationship (family, friend, other) with persons in the service
of the state and who may be involvedwith the evaluation and or adjudication of
this bid?
YES / NO
3.8.1 If so, furnish particulars.
…………………………………………………………………………………………………..
……………………………………………………………………………………………..…
3.9 Are you, aware of any relationship (family, friend, other) between a bidder and any
persons in the service of the state who may be involved with the evaluation and or
BIDDER:
EMM:
35
Initial: Authorized Signatory/ies 1).………………….
Initial: EMM………..……….
Witness: ……………………
2)…………………..
adjudication of this bid?
YES / NO
3.9.1 If so, furnish particulars …………………………………………………………….
3.10 Are any of the company’s directors, managers, principle , shareholders or
stakeholders in service of the state?
YES / NO
3.10.1 If so, furnish particulars.
………………………………………………………………
………………………………………………………………
3.11 Are any spouse, child or parent of the company’s directors, managers, principle
shareholders or stakeholders in service of the state?
YES / NO
3.11.1 If so, furnish particulars.
………………………………………………………………………………………………………
………………………………………………………………………………..……………………
CERTIFICATION
I, THE UNDERSIGNED (NAME)
………………………………………………………………………
CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS
CORRECT.
I ACCEPT THAT THE STATE MAY ACT AGAINST ME SHOULD THIS DECLARATION
PROVE TO BE
FALSE.
…………………………………
Signature
…………………………………
Position
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
………........................
Date
……… …………………………………….
Name of Bidder
EMM:
Initial: EMM………..……….
36
MBD 6.1
PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL
PROCUREMENT REGULATIONS 2011
This preference form must form part of all bids invited. It contains general information and
serves as a claim form for preference points for Broad-Based Black Economic Empowerment
(B-BBEE) Status Level of Contribution
NB:
BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL
CONDITIONS,
DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS
PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011.
_________________________________________________________________________________
1.
GENERAL CONDITIONS
1.1
The following preference point systems are applicable to all bids
-
the 80/20 system for requirements with a Rand value of up to R1 000 000 (all
applicable taxes included); and
the 90/10 system for requirements with a Rand value above R1 000 000 (all
applicable taxes included).
1.2
The value of this bid is estimated to exceed/not exceed R1 000 000 (all applicable taxes
included) and therefore the 80/20 system shall be applicable.
1.3
Preference points for this bid shall be awarded for:
(a)
(b)
1.3.1
Price; and
B-BBEE Status Level of Contribution.
The maximum points for this bid are allocated as follows:
POINTS
1.3.1.1 PRICE
80
2.3.1.2 B-BBEE STATUS LEVEL OF CONTRIBUTION
20
Total points for Price and B-BBEE must not exceed
100
1.4
Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE
Verification Certificate from a Verification Agency accredited by the South African
Accreditation System (SANAS or a Registered Auditor approved by the Independent Regulatory Board
of Auditors (IRBA) or an Accounting Officer as contemplated in the Close Corporation Act (CCA)
together with the bid, will be interpreted to mean that preference points for B-BBEE status level of
contribution are not claimed.
1.5.
The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at
any time subsequently, to substantiate any claim in regard to preferences, in any manner
required by the purchaser.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
37
2.
DEFINITIONS
2..1
“all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment
insurance fund contributions and skills development levies;
2.2
“B-BBEE” means broad-based black economic empowerment as defined in section 1 of the
Broad-Based Black Economic Empowerment Act;
2.3
“B-BBEE status level of contributor” means the B-BBEE status received by a measured
entity based on its overall performance using the relevant scorecard contained in the Codes of
Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the
Broad-Based Black Economic Empowerment Act;
2.4
“bid” means a written offer in a prescribed or stipulated form in response to an invitation by
an organ of state for the provision of services, works or goods, through price quotations,
advertised competitive bidding processes or proposals;
2.5
“Broad-Based Black Economic Empowerment Act” means the Broad-Based Black
Economic Empowerment Act, 2003 (Act No. 53 of 2003);
2.6
“comparative price” means the price after the factors of a non-firm price and all
unconditional discounts that can be utilized have been taken into consideration;
2.7
“consortium or joint venture” means an association of persons for the purpose of
combining Their expertise, property, capital, efforts, skill and knowledge in an activity for the
execution of a contract;
2.8
“contract” means the agreement that results from the acceptance of a bid by an organ of
state;
2.9
“EME” means any enterprise with an annual total revenue of R5 million or less .
2.10
“Firm price” means the price that is only subject to adjustments in accordance with the actual
increase or decrease resulting from the change, imposition, or abolition of customs or excise
duty and any other duty,levy, or tax, which, in terms of the law or regulation, is binding on the
contractor and demonstrably has an influence on the price of any supplies, or the rendering
costs of any service, for the execution of the contract;
2.11
“functionality” means the measurement according to predetermined norms, as set out in the
bid documents, of a service or commodity that is designed to be practical and useful, working
o operating, taking into account, among other factors, the quality, reliability, viability and
durability of a service and the technical capacity and ability of a bidder;
2.12
“non-firm prices” means all prices other than “firm” prices;
2.13
“person” includes a juristic person;
2.14
“rand value” means the total estimated value of a contract in South African currency,
calculated at the time of bid invitations, and includes all applicable taxes and excise duties;
2.15
“sub-contract” means the primary contractor’s assigning, leasing, making out work to, or
employing, another person to support such primary contractor in the execution of part of a
project in terms of the contract;
“total revenue” bears the same meaning assigned to this expression in the Codes of Good
Practice on Black Economic Empowerment, issued in terms of section 9(1) of the BroadBased Black Economic Empowerment Act and promulgated in the Government Gazette on 9
February 2007;
2.16
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
38
2.17
“trust” means the arrangement through which the property of one person is made over or
bequeathed to a trustee to administer such property for the benefit of another person; and
2.18
“trustee” means any person, including the founder of a trust, to whom property is bequeathed
in order for such property to be administered for the benefit of another person.
3.
ADJUDICATION USING A POINT SYSTEM
3.1
The bidder obtaining the highest number of total points will be awarded the contract.
3.2
Preference points shall be calculated after prices have been brought to a comparative basis
taking into account all factors of non-firm prices and all unconditional discounts;.
3.3
Points scored must be rounded off to the nearest 2 decimal places.
3.4
In the event that two or more bids have scored equal total points, the successful bid
must be the one scoring the highest number of preference points for B-BBEE.
3.5
However, when functionality is part of the evaluation process and two or more bids have
scored equal points including equal preference points for B-BBEE, the successful bid must
be the one scoring the highest score for functionality.
3.6
Should two or more bids be equal in all respects, the award shall be decided by the
drawing of lots.
4.
POINTS AWARDED FOR PRICE
4.1
THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS
A maximum of 80 or 90 points is allocated for price on the following basis:
80/20
or
90/10
 Pt − P min 
 Pt − P min 
Ps = 801 −
orPs = 901

P min 
P min 


Where
Ps = Points scored for comparative price of bid under consideration
Pt = Comparative price of bid under consideration
Pmin = Comparative price of lowest acceptable bid
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
39
5.
Points awarded for B-BBEE Status Level of Contribution
5.1
In terms of Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations, preference
points must be awarded to a bidder for attaining the B-BBEE status level of contribution in
accordance with the table below:
B-BBEE Status Level
of
Contributor
Number of points
(90/10 system)
1
2
3
4
5
6
7
8
Non-compliant
contributor
5.2
10
9
8
5
4
3
2
1
0
Number of points
(80/20 system)
20
18
16
12
8
6
4
2
0
Bidders who qualify as EMEs in terms of the B-BBEE Act must submit a certificate issued by
an Accounting Officer as contemplated in the CCA or a Verification Agency accredited by
SANAS or a Registered Auditor. Registered auditors do not need to meet the
prerequisite for IRBA’s approval for the purpose of conducting verification and issuing
EMEs with B-BBEE Status Level Certificates.
5.3
Bidders other than EMEs must submit their original and valid B-BBEE status level verification
certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a
Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS.
5.4
A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a
legal entity, provided that the entity submits their B-BBEE status level certificate.
5.5
A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an
unincorporated entity, provided that the entity submits their consolidated B-BBEE scorecard
as if they were a group structure and that such a consolidated B-BBEE scorecard is prepared
for every separate bid.
5.6
Tertiary institutions and public entities will be required to submit their B-BBEE status level
certificates in terms of the specialized scorecard contained in the B-BBEE Codes of Good
Practice.
5.7
A person will not be awarded points for B-BBEE status level if it is indicated in the bid
documents that such a bidder intends sub-contracting more than 25% of the value of the
contract to any other enterprise that does not qualify for at least the points that such a bidder
qualifies for, unless the intended subcontractor is an EME that has the capability and ability to
execute the sub-contract.
5.8
A person awarded a contract may not sub-contract more than 25% of the value of the contract
to any other enterprise that does not have an equal or higher B-BBEE status level than the
person concerned, unless the contract is sub-contracted to an EME that has the capability and
ability to execute the
sub-contract.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
40
6.
BID DECLARATION
6.1
Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the
following:
B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS
1.3.1.2 AND 5.1
7.
7.1
B-BBEE Status Level of Contribution: (maximum of 10 or 20 points)
(Points claimed in respect of paragraph 7.1 must be in accordance with the table
reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE
certificate issued by a Verification Agency accredited by SANAS or a Registered
Auditor approved by IRBA or an Accounting Officer as contemplated in the
CCA).
8
SUB-CONTRACTING
8.1
Will any portion of the contract be sub-contracted?
8.1.1
If yes, indicate:
(i) what percentage of the contract will be subcontracted? ............…………….…%
(ii) the name of the sub-contractor? ………………………………………………..
(iii) the B-BBEE status level of the sub-contractor? …………………………..
(iv) whether the sub-contractor is an EME?
YES / NO
(delete which is not applicable)
9.
DECLARATION WITH REGARD TO COMPANY/FIRM
9.1
Name of company/firm
:..........................................................................................
9.2
VAT registration number
:.........................................................................................
9.3
:
9.4
Company registration number
:……………………………………………………………….
YES / NO
TYPE OF COMPANY/ FIRM
Partnership/Joint Venture / Consortium
One person business/sole propriety
Close corporation
Company
(Pty) Limited
[TICK APPLICABLE BOX]
9.5
DESCRIBE PRINCIPAL BUSINESS ACTIVITIES
…………....................................................................................................................................................
……………….............................................................................................................................................
………………………………………………………………………………………………………………………
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
41
9.6
COMPANY CLASSIFICATION
Manufacturer
Supplier
Professional service provider
Other service providers, e.g. transporter, etc.
[TICK APPLICABLE BOX]
9.7
MUNICIPAL INFORMATION
Municipality where business is situated……………………………………………………………
Registered Account Number…………………………………………………………………………
Stand Number…………………………………………………………………………………
9.8
TOTAL NUMBER OF YEARS THE COMPANY/FIRM HAS BEEN IN BUSINESS? …………….
9.9
I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm,
certify that the points claimed, based on the B-BBE status level of contribution indicated in
paragraph 7 of the foregoing certificate, qualifies the company/ firm for the preference(s)
shown and I / we acknowledge that:
(i)
(ii)
(iii)
(iv)
The information furnished is true and correct;
The preference points claimed are in accordance with the General Conditions as
indicated in paragraph 1 of this form.
In the event of a contract being awarded as a result of points claimed as shown in
paragraph 7, the contractor may be required to furnish documentary proof to the
satisfaction of the purchaser that the claims are correct;
If the B-BBEE status level of contribution has been claimed or obtained on a
fraudulent basis or any of the conditions of contract have not been fulfilled, the
purchaser may, in addition to any other remedy it may have –
(a)
disqualify the person from the bidding process;
(b)
recover costs, losses or damages it has incurred or suffered as a result of
that person’s conduct;
(c)
cancel the contract and claim any damages which it has suffered as a result
of having to make less favorable arrangements due to such cancellation;
(d)
restrict the bidder or contractor, its shareholders and directors, or only the
shareholders and directors who acted on a fraudulent basis, from obtaining
business from any organ of state for a period not exceeding 10 years, after
the audi alteram partem (hear the other side) rule has been applied; and
forward the matter for criminal prosecution
WITNESSES:
1.
………………………………………
......................................................
SIGNATURE (S) OF BIDDER(S)
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
42
NAME OF BIDDING ENTITY ……………………………………..
EKURHULENI METROPOLITAN MUNICIPALITY
QUOTATION NUMBER: .....GEQ.MI.08.195....
DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT
PRACTICES
1
This Municipal Bidding Document must form part of all bids invited.
2
It serves as a declaration to be used by municipalities and municipal entities in
ensuring that when goods and services are being procured, all reasonable steps are
taken to combat the abuse of the supply chain management system.
3
The bid of any bidder may be rejected if that bidder, or any of its directors have:
a. abused the municipality’s / municipal entity’s supply chain management
system or committed any improper conduct in relation to such system;
b. been convicted for fraud or corruption during the past five years;
c. willfully neglected, reneged on or failed to comply with any government,
municipal or other public sector contract during the past five years; or
d. been listed in the Register for Tender Defaulters in terms of section 29 of the
Prevention and Combating of Corrupt Activities Act (No 12 of 2004).
4
Item
4.1
In order to give effect to the above, the following questionnaire must be
completed and submitted with the bid.
Question
Is the bidder or any of its directors listed on the National
Yes
No
Yes
No
Treasury’s database as a company or person prohibited
from doing business with the public sector?
(Companies or persons who are listed on this database were informed
in writing of this restriction by the National Treasury after the audi
alteram partem rule was applied).
4.1.1
If so, furnish particulars:
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
43
4.2
Is the bidder or any of its directors listed on the
Register for Tender Defaulters in terms of section 29 of the Prevention and
Combating of Corrupt Activities Act (No 12 of 2004)?
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
(To access this Register enter the National Treasury’s website,
www.treasury.gov.za, click on the icon “Register for Tender
Defaulters” or submit your written request for a hard copy of the
Register to facsimile number (012) 3265445).
4.2.1
If so, furnish particulars:
4.3
Was the bidder or any of its directors convicted by a court of law
(including a court of law outside the Republic of South Africa) for
fraud or corruption during the past five years?
4.3.1
If so, furnish particulars:
Item
Question
4.4
Does the bidder or any of its directors owe any
municipal rates and taxes or municipal charges to the municipality /
municipal entity, or to any other municipality / municipal entity, that is in
arrears for more than three months?
4.4.1
If so, furnish particulars:
4.5
Was any contract between the bidder and the municipality / municipal
entity or any other organ of state terminated during the past five years
on account of failure to perform on or comply with the contract?
4.7.1
If so, furnish particulars:
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
44
CERTIFICATION
I, THE UNDERSIGNED (FULL NAME) …………..……………………………..…………………………
CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM TRUE AND
CORRECT.
I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE
TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE.
………………………………………...
…………………………..
Signature
Date
……………………………………
Position
Name of Bidder
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
………………………………………..………..
2)…………………..
EMM:
Initial: EMM………..……….
45
MBD 9
NAME OF BIDDER:.........................................................................................
EKURHULENI METROPOLITAN MUNICIPALITY
QUOTATION NUMBER: .....GEQ.MI.08.195....
CERTIFICATE OF INDEPENDENT BID DETERMINATION (MBD 9)
1
This Form “I“ must form part of all bids¹ invited.
2
Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an
agreement between, or concerted practice by, firms, or a decision by an association of
firms, if it is between parties in a horizontal relationship and if it involves collusive
bidding (or bid rigging).² Collusive bidding is a pe se prohibition meaning that it cannot
be justified under any grounds.
3
Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy
must provide measures for the combating of abuse of the supply chain management
system, and must enable the accounting officer, among others, to:
a.
take all reasonable steps to prevent such abuse;
b.
reject the bid of any bidder if that bidder or any of its directors has abused the
supply chain management system of the municipality or municipal entity or has
committed any improper conduct in relation to such system; and
c.
cancel a contract awarded to a person if the person committed any corrupt or
fraudulent act during the bidding process or the execution of the contract.
4
This Form “I“ serves as a certificate of declaration that would be used by institutions to
ensure that, when bids are considered, reasonable steps are taken to prevent any form
of bid-rigging.
5
In order to give effect to the above, the attached Certificate of Bid Determination must be completed and
submitted with the bid:
¹ Includes price quotations, advertised competitive bids, limited bids and proposals.
² Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or
lower the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging
is, therefore, an agreement between competitors not to compete.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
46
NAME OF BIDDER:...........................................................................................................................
CERTIFICATE OF INDEPENDENT BID DETERMINATION (MBD 9)
I, the undersigned, in submitting the accompanying bid:
______________________________________________________________________
(Bid Number and Description)
in response to the invitation for the bid made by:
EKURHULENI METROPOLITAN MUNICIPALITY
(Name of Municipality / Municipal Entity)
do hereby make the following statements that I certify to be true and complete in every respect:
I certify, on behalf of: __________________________________________________ that:
(Name of Bidder)
1. I have read and I understand the contents of this Certificate;
2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be
true and complete in every respect;
3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on
behalf of the bidder;
4. Each person whose signature appears on the accompanying bid has been authorized by the
bidder to determine the terms of, and to sign, the bid, on behalf of the bidder;
5. For the purposes of this Certificate and the accompanying bid, I understand that the word
“competitor” shall include any individual or organization, other than the bidder, whether or
not affiliated with the bidder, who:
(a)
(b)
(c)
has been requested to submit a bid in response to this bid invitation;
could potentially submit a bid in response to this bid invitation, based on
their qualifications, abilities or experience; and
provides the same goods and services as the bidder and/or is in the same
line of business as the bidder
6. The bidder has arrived at the accompanying bid independently from, and without
consultation, communication, agreement or arrangement with any competitor. However
communication between partners in a joint venture or consortium³ will not be construed as
collusive bidding.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
47
³ Joint venture or Consortium means an association of persons for the purpose of
combining their expertise, property, capital, efforts, skill and knowledge in an activity for
the execution of a contract.
7. In particular, without limiting the generality of paragraphs 6 above, there has been no
consultation, communication, agreement or arrangement with any competitor regarding:
(a) prices;
(b) geographical area where product or service will be rendered (market
allocation)
(c) methods, factors or formulas used to calculate prices;
(d) the intention or decision to submit or not to submit, a bid;
(e) the submission of a bid which does not meet the specifications and
conditions of the bid; or
(f) bidding with the intention not to win the bid.
8. In addition, there have been no consultations, communications, agreements or
arrangements with any competitor regarding the quality, quantity, specifications and conditions
or delivery particulars of the products or services to which this bid invitation relates.
9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,
directly or indirectly, to any competitor, prior to the date and time of the official bid opening
or of the awarding of the contract.
10. I am aware that, in addition and without prejudice to any other remedy provided to combat any
restrictive practices related to bids and contracts, bids that are suspicious will be reported to
the Competition Commission for investigation and possible imposition of administrative
penalties in terms of section 59 of the Competition Act No. 89 of 1998 and or may be
reported to the National Prosecuting Authority (NPA) for criminal investigation and or may
be restricted from conducting business with the public sector for a period not exceeding ten
(10) years in terms of the Prevention and Combating of Corrupt Activities Act No. 12 of 2004
or any other applicable legislation.
…………………………………………………
Signature
…………………………………
Date
………………………………………………….
Position
…………………………………
Name of Bidder
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
48
ANNEXURE “B”
EKURHULENI METROPOLITAN MUNICIPALITY (EMM)
QUOTATION PROCUREMENT FORM
ABOVE R30 000 UP TO R200 000 (VAT INCLUDED)
1. All quotations received will be evaluated on the 80/20 point scoring basis. The 80 points
will be for Price and 20 points are for Broad Based Black Economic Empowerment
(BBBEE) for attaining the BBBEE Status level contribution in accordance with the table
below:
• MBD 4: Declaration of interest
• MBD 6.1: B-BBEE Status level of Contribution.
• MBD 6.3: Promotion of SMME
• MBD 8: Declaration of bidders past supply management practices
• MBD 9: Certificate of Independent bid determination
If the MBD forms are not completed & submitted, your quotation will be rejected.
• No quotation will be considered from persons in the service of the state (MBD4).
• As from the 7 December 2011, all Service providers/contractors must submit valid,
certified copies of their BEE certificate from an accredited BEE verification agency with
their bid submission. Failure to submit will lead to forfeiture (loss) of the preference points.
• In the instance of Exempted Micro Enterprise (EME) (turn over less than R 5m) a letter from a
professional, registered accountant/ auditor in order to qualify for preference points.
• Electronic (e-mailed or faxed) quotations are not accepted.
• Failure to submit a BEE certificate will lead to forfeiture (loss) of the preference points. In the
instance of Exempted Micro Enterprise (EME) (turn over less than R 5m) a letter from a
professional, registered accountant/auditor in order to qualify for preference points.
ADJUDICATION OF BIDS
Bids are adjudicated in terms of EMM Supply Chain Management Policy, and the following framework is provided
as a guideline in this regard.
1.
Technical adjudication and General Criteria
Bids will be adjudicated in terms of inter alia:
•
Compliance with bid conditions
• Technical specifications
If the bid does not comply with the bid conditions or technical specifications, the bid shall be rejected.
See page 3 for examples.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
49
2. Infrastructure and resources available
Evaluation of the following in terms of the size, nature and complexity of goods and/or services
required:
3.
•
Physical facilities
•
Plant and equipment available for the contract owned by the bidder
•
Plant and equipment the bidder intends renting, should the contract be awarded to him.
Size of enterprise, and current workload
Evaluation of the bid’s position in terms of:
4.
•
Previous and expected current annual turnover
•
Current contractual obligations
•
Capacity to execute the contract
Staffing profile
Evaluation of the bid’s position in terms of:
•
5.
Staff available for this contract being bidded for
• Qualifications and experience of key staff to be utilised on this contract.
Previous experience
Evaluation of the bid’s position in terms of his previous experience. Emphasis will be placed on
the following:
6.
•
Experience in the relevant technical field
•
Experience of contracts of similar size
• Some or all of the references will be contacted to obtain their input.
Financial ability to execute the contract
Evaluation of the bid’s financial ability to execute the contract. Emphasis will be placed on the
following:
•
Surety proposed
•
Estimate cash flow
Contact the bid’s bank manager to assess the bidder’s financial ability to execute the
contract and the bidder hereby grants his consent for this purpose.
Good standing with SA Revenue Service
•
7.
Establish whether a valid original tax clearance certificate or copy thereof has been submitted with the Bid
document on closing date of the bid. If no such Certificate or copy thereof has been submitted, the bid
must be rejected. If a valid original tax clearance certificate has not been submitted, the bidder must be
requested in writing and in the standard format approved by the Executive Director: Legal &
Administration, to submit a valid original tax clearance certificate by a specific date and at a specific
venue.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
50
The bidder must affix a valid original Tax Clearance Certificate or copy thereof, to the last page of
the bid document
If the bid does not meet the requirements contained in the EMM Supply Chain Management Policy,
and the mentioned framework, it shall be rejected by the Municipality, and may not subsequently
be made acceptable by correction or withdrawal of the non-conforming deviation or reservation.
8.3
Total Bid Adjudication Points
The total number of bid adjudication points awarded, is the sum of:
Bid price points + meeting specific goals points (not to exceed 100)
9.
Penalties
The City Manager must act in terms of paragraph 15 of the Preferential Procurement Policy Regulations
2001, as published on 10 August 2001, against the person awarded the contract upon detecting that a
preference in terms of the Preferential Procurement Policy has been obtained on a fraudulent basis, or
any specified goals are not attained in the performance of the contract.
Regulation 15 of the Preferential Procurement Policy provides as follows:
“15 (1)
in
(3)
An organ of state must, upon detecting that a preference in terms of the Act and these
regulations has been obtained on a fraudulent basis, or any specified goals are not attained
the performance of the contract, act against the person awarded the contract.
An organ of state may, in addition to any other remedy it may have against the person
contemplated in sub-regulations (1) –
(a) recover all costs, losses or damages it has incurred or suffered as a result of that
person’s conduct;
(b) cancel the contract and claim any damages which it has suffered as a result of
having to make less favourable arrangements due to such cancellation;
(c) impose a financial penalty more severe than the theoretical financial preference
associated with the claim which was made in the tender; and
(d) restrict the contractor, its shareholders and directors from obtaining business from
any organ of state for a period not exceeding 10 years.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
51
GENERAL INFORMATION TO BE SUPPLIED BY THE BIDDER:
(SHOULD THE INFORMATION REQUIRED ON THIS FORM NOT DULY BE SUPPLIED, THIS BID WILL BE REJECTED)
1.
Name of bidding entity:
2.
Contact details
Address
_____________________________________________________________
:
_____________________________________________________________
_____________________________________________________________
3.
Tel no
:
(________)____________________________________________________
Fax no
:
(________)____________________________________________________
E-mail address
:
_____________________________________________________________
Legal entity: Mark with an X.
Sole proprietor
Partnership
Close corporation
Company (Pty) Ltd
Joint venture
In the case of a Joint venture, provide details on joint venture members:
Joint venture member
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
Type of entity (as defined above)
EMM:
Initial: EMM………..……….
52
NAME OF BIDDER:.....................................................................................................
4.
5.
6.
Income tax reference number: (COMPULSORY)
(In the case of a joint venture, provide for all joint venture members)
____________________________
_________________________
____________________________
_________________________
VAT registration number (COMPULSORY):
(In the case of a joint venture, provide for all joint venture members)
____________________________
_________________________
____________________________
_________________________
Company or closed corporation registration number (COMPULSORY):
(In the case of a joint venture, provide for all joint venture members)
____________________________
7.
_________________________
____________________________
_________________________
Municipal rates and taxes or service charges account numbers of
bidding entities OR
its directors / members (COMPULSORY) (ATTACH LATEST
STATEMENT/S)
(In the case of a joint venture, provide for all joint venture members)
ACCOUNT NUMBERS
LOCAL AUTHORITY
___________________
__________________
8.
Details of proprietor, partners, closed corporation members, or company directors, indicating
technical qualifications where applicable (Form on the next page).
9.
For joint ventures the following must be attached:
•
•
•
Written authority of each JV partner, for authorized signatory.
The joint venture agreement.
The major partner to satisfy at least 40 percent of the turnover and credit amount
criteria, and each other partner at least 25 percent of the criteria.
SIGNATURE OF AUTHORIZED PERSON
DATE
:
:
………………………………………………………
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
………………………………………………………
2)…………………..
EMM:
Initial: EMM………..……….
53
DETAILS OF PROPRIETOR, PARTNERS, CLOSED CORPORATION MEMBERS OR COMPANY DIRECTORS
(In the event of a joint venture, to be completed by all joint venture partners)
Name and Surname
Identity Number
Members or Directors Tax Reference
Number
HDI
%
FEMALE
%
DISABLE
%
YOUTH
%
EMM BASED
YES
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
NO
54
DETAILS OF BIDDING ENTITY’S BANK
If the bidder is a Joint Venture or partnership, the information requested below is required for
each member / partner.
I/We hereby authorize the Employer/Engineer to approach all or any of the following banks for the
purposes of obtaining a financial reference:
DESCRIPTION OF
BANK DETAIL
BANK DETAILS APPLICABLE TO
BIDDER
Name of bank
Contact person
Branch name
Branch code
Street address
Postal address
Telephone number
(
)
Fax number
(
)
Account number
Type of account, (i.e.
cheque account)
BIDDER’S TAX DETAILS
Bidder’s VAT vendor registration number: ...........................................................................................
Bidder’s SARS tax reference number: .................................................................................................
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
55
AUTHORITY FOR SIGNATORY
All signatories, excluding sole proprietors, shall confirm their authority by attaching to the last page
of this bid a duly signed and dated original or certified copy of the relevant resolution of their
meeting of members or their board of directors, as the case may be, or by completing one of the
following:
1: COMPANIES / CLOSE CORPORATIONS
EXAMPLE SHOWN BELOW
"By resolution of the board of directors or meeting of members passed on
2006________________,
15 January
Mr A. APPLE_____________ has been duly authorised to sign all documents in connection with the
Bid for
Contract number RTCW 10/2006 and any Contract, which may arise there from on behalf of the
Bidding
Entity, namely, “ABCD (PTY) LTD”
SIGNED ON BEHALF OF THE BIDDING ENTITY: NAME:
B.J. JONES____________
SIGNATURE: _______________________
IN HIS/HERS CAPACITY AS:
DIRECTOR / MEMBER
DATE:
15 January 2006
AUTHORISED PERSON’S SPECIMEN SIGNATURE:
_SIGNATURE OF A. APPLE___
AUTHORISED PERSON’S SPECIMEN INITIAL
__INITIAL OF A. APPLE______
*AND/OR __________________(SIGNATURE)__________(INITIAL)
*AND/OR__________________ (SIGNATURE)__________(INITIAL)
* DELETE WHICH IS NOT APPLICABLE
AS WITNESS:
1.
B. XABA
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
56
NAME OF BIDDER:..................................................................................................................................
PLEASE TURN OVER FOR FORM TO BE COMPLETED
AUTHORITY FOR SIGNATORY
1: COMPANIES / CLOSE CORPORATIONS
FORM TO BE COMPLETED
"By resolution of the board of directors or
____________________________________________ ,
meeting
of
members
passed
on
(Mr/Me.).____________________________________ has been duly authorised to sign all documents
in connection
with the Bid for Contract number______________________ and any Contract, which may arise there
from
on
behalf
of
the
Bidding
namely,______________________________________________________
SIGNED ON BEHALF OF THE BIDDING ENTITY: NAME:
Entity,
______________________
SIGNATURE: _______________________
IN HIS/HERS CAPACITY AS:
_____________________________
DATE:
_____________________________
AUTHORISED PERSON’S SPECIMEN SIGNATURE:
___________________________
AUTHORISED PERSON’S SPECIMEN INITIAL
___________________________
*AND/OR __________________(SIGNATURE)__________(INITIAL)
*AND/OR__________________ (SIGNATURE)__________(INITIAL)
*AND/OR____________________
* DELETE WHICH IS NOT APPLICABLE
AS WITNESS:
1.
______________________
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
57
2: JOINT VENTURE / CONSORTIUM / PARTNESHIP :
EXAMPLE SHOWN BELOW
We, the undersigned are submitting this bid and hereby authorize Mr. B. BROOK,
to sign all documents in connection with the
bid for Contract number RTCW 10/2006 and any contract resulting from it on our behalf.
NAME OF FIRMS
ADDRESS, TEL. NO., FAX. NO.
Name of Firm no1
P.O. Box 111
Springs
1560
DULY AUTHORIZED SIGNATORY
Signature:……………………………..…….
Name:………………………........................
Designation:…………………………………
Name of Firm no 2
Address of 2nd Firm
Signature:……………………………..……
.
Name:……………………….......................
.
Designation:…………………………………
Name of Firm no 3
Address of 3rd Firm
Signature:……………………………..…….
Name:……………………….......................
.
Designation:…………………………………
Name of Firm no 4
Address of 4TH Firm
Signature:……………………………..……
Name:……………………….......................
Designation:…………………………………
Name of Firm no 5
Address of 5TH Firm
Signature:……………………………..…….
Name:………………………........................
Designation:…………………………………
SPECIMEN SIGNATURES AND INITIALS OF PERSON AUTHORIZED TO SIGN ALL DOCUMENTATION
1.___________________________(SIGNITURE)__________________(INITIAL)
2.___________________________(SIGNITURE)__________________(INITIAL)
DATE: _______________________
AS WITNESS: 1.
______________________
_____________________________________________________________
PLEASE TURN OVER FOR FORM TO BE COMPLETED
AUTHORITY FOR SIGNATORY
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
58
2: JOINT VENTURE / CONSORTIUM / PARTNERSHIP
FORM TO BE COMPLETED
We, the undersigned are submitting this bid and hereby authorize 1)____________________,
2)_________________________,
3)_____________________________
to sign all documents in connection with the bid for Contract number ______________________________ and any contract
resulting from it on our behalf.
NAME OF FIRMS
ADDRESS, TEL. NO.,FAX. NO.
ADDRESS__________________
__________________________
__________________________
__________________________
TEL. NO. __________________
FAX. NO.__________________
ADDRESS__________________
__________________________
__________________________
__________________________
TEL. NO. __________________
FAX. NO.__________________
ADDRESS__________________
__________________________
__________________________
__________________________
TEL. NO. __________________
FAX. NO.__________________
ADDRESS__________________
__________________________
__________________________
__________________________
TEL. NO. __________________
FAX. NO.__________________
ADDRESS__________________
__________________________
__________________________
__________________________
TEL. NO. __________________
FAX. NO.__________________
DULY AUTHORIZED SIGNATORY
Signature:……………………………..…….
Name:………………………........................
Designation:…………………………………
Signature:……………………………..……
.
Name:……………………….......................
.
Designation:…………………………………
Signature:……………………………..…….
Name:……………………….......................
.
Designation:…………………………………
Signature:……………………………..……
Name:……………………….......................
Designation:…………………………………
Signature:……………………………..…….
Name:………………………........................
Designation:…………………………………
SPECIMEN SIGNATURES AND INITIALS OF PERSON AUTHORIZED TO SIGN ALL DOCUMENTATION
1.___________________________(SIGNITURE)__________________(INITIAL)
2.___________________________(SIGNITURE)__________________(INITIAL)
3.___________________________(SIGNITURE)__________________(INITIAL)
DATE: _______________________
AS WITNESS: 1.
______________________
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
59
JOINT VENTURE INFORMATION
(Complete only if applicable)
The parties hereto form a Joint Venture for the purpose of jointly bidding and obtaining the award of
contract
for……………………………………………………………………………………………………………………
…
…………………………………………………………………………………………………………
…
\(hereinafter called the “Project”) and of jointly performing
such contract under joint and several responsibility .
The share of the partners in the Joint Venture shall be :
Full Name and address of Lead enterprise
……………………………………………………………..
………%
………………………………………………………………
Full Name and address of 2nd enterprise
…………………………………………………………….
………..%
……………………………………………………………..
Full Name and address of 3rd enterprise
…………………………………………………………….
………..%
……………………………………………………………..
The Lead Partner is hereby authorised to incur liabilities, receive instructions, payments, sign all
documents in connection with the bid, and to be responsible for the entire execution and
administration of the contract for and on behalf of the partners.
The parties hereto shall make available to the Joint Venture the technical advice and benefit of
their individual experience and shall, in all other respects, endeavour to share the responsibility
and burden of the performance of the Joint Venture.
To this end the parties hereto shall share, in the above proportions, in all risks and obligations
arising out of or in connection with the Contract, especially in the provisions of all necessary
working capital and guarantees, in profit and loss and personnel.
The Lead Partners shall supply, in its name, Professional Liability Insurance for the amount and
period as stated in the Contract Data.
The Joint Venture may not be terminated by any of the parties hereto until either:
The contract has been awarded to another bidder
or
The work undertaken by the Joint Venture under the contract has been completed and all
liabilities and claims incurred by and made by the Joint Venture have been settled, the bid is
cancelled or the period of validity of bid extended.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
60
No party to the Agreement shall be entitled to sell, assign or in any manner encumber or transfer
its interest or any part thereof in the Joint Venture without obtaining the prior written consent of
the other party hereto.
The Parties of the Joint Venture shall cooperate on an exclusive basis. No Party shall during the
validity period of the bid submit a bid to or enter into a Contract with the EMM or any other party
for the Project, either alone or in collaboration with a third party.
Authorised Signature Lead Partner…………………………………………….
Name
……………………………………………..
Designation
…………………………………………….
Signed at……………………………………… on ………………………………………..
Authorised Signature of 2nd Partner…………………………………………….
Name
……………………………………………..
Designation
…………………………………………….
Signed at……………………………………… on ………………………………………..
Authorised Signature of 3rd Partner…………………………………………….
Name
……………………………………………..
Designation
…………………………………………….
Signed at……………………………………… on ………………………………………..
ALL SIGNATORIES SHALL CONFIRM THEIR AUTHORITY BY ATTACHING TO THE LAST
PAGE OF THE BID, ORIGINAL OR CERTIFIED COPIES OF DATED AND SIGNED
RESOLUTIONS OF THE MEMBERS/DIRECTORS/PARTNERS AS THE CASE MAY BE.)
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
61
GENERAL CRITERIA
Provide information on the following:
Infrastructure and resources available
Physical facilities
Description
Address
Area (m²)
Plant / Equipment
Provide information on plant / equipment that you have available for this project. Attach details if the space
provided is not enough.
Description : Owned Plant / Equipment
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
Number of units
EMM:
Initial: EMM………..……….
62
Description : Owned Plant / Equipment (continued)
Number of units
Description : Hired Plant / Equipment
Number of units
Description : Plant / Equipment to be purchased
Number of units
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
63
Size of enterprise and current workload
What was your turnover in the previous financial year?
R
What is the estimated turnover for your current financial year?
R
List your current contracts and obligations
Description
Value (R)
Start date
Duration
Expected
completion
date
Do you have the capacity to supply the goods and services described in this bid, should the contract be
awarded to you? ____________________________________________________________________________
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
64
Staffing Profile
Provide information on the staff that you have available to execute this contract (attach a separate list if the space
provided is insufficient)
Own staff : gender and race
Number of staff
Staff to be employed for the project : gender and race
Number of staff
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
65
Proposed Key Personnel
Provide information on key staff you intend utilising on this contract, should it be awarded to you. (In case of
engineering construction projects key staff is defined as staff of foreman level and above)
Name and Surname
Position in your
organisation
Qualifications
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
Experience
EMM:
Initial: EMM………..……….
HDI
status
(Y/N)
66
Previous experience
Provide the following information on relevant previous experience (indicate specifically projects of similar or
larger size and/or which is similar with regard to type of work.
No points will be awarded if reference cannot be reached or if it refuses to supply information.
Description
Value (R, VAT
excluded)
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
Year(s)
executed
Reference
Name
Organisation
EMM:
Initial: EMM………..……….
Tel no
67
COMPULSORY SITE INSPECTIONS / INFORMATION / CLARIFICATION MEETINGS
Where Compulsory Site Inspections and Compulsory Information, Briefing or Clarification
Meetings are to be held, it shall be subject to the following conditions:
1. Necessity for Compulsory Site Inspection and Compulsory Information / Briefing /
Clarification Meetings
Compulsory Inspections / Meetings must only be held where the nature of the contract is
such that it requires either an inspection of a site or a briefing session. The Bid
Specification Committee should indicate to the Tender Office that such a compulsory
inspection or briefing is regarded as a necessity.
2. Attendance Register
An attendance register of potential bidders and the firms they represent shall be kept and
signed by attendees. A copy of such Attendance Register shall immediately after the
inspection/briefing be sent to the Tender Office.
3. Confirmation Notes of Inspection/Briefing Sessions
Confirmation Notes of the Compulsory Inspection or Briefing Session shall be held by or
on behalf of the contact person of the Department for whom the Bid is being advertised.
A copy of the notes shall be sent to each firm that was represented at the
inspection/meeting as soon as possible after the inspection or meeting and before the
closing date of the bid. A copy of the notes shall also be sent to the Tender Office. The
relevant Department will ensure that the notes are submitted to the Bid Evaluation
Committee and to the Bid Adjudication Committee.
4. Bid Documents
The bid documentation shall clearly state that where the inspection of a site or the
attendance of a briefing session is compulsory, non-attendance thereof will lead to the
disqualification of the bidder in question. The bid documentation shall further clearly state
that if bid documents are obtained after the compulsory briefing session or site inspection,
it will only be made available to firms that were represented at the meeting. The mere fact
that a firm that was not represented at a compulsory meeting, but nevertheless submitted
to the municipality a set of bidding documents, should not be construed as creating any
expectations that a bid will be considered by the Municipality.
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
68
NAME OF BIDDING ENTITY ……………………………………………………….
FORM “G”
EKURHULENI METROPOLITAN MUNICIPALITY
CONTRACT NUMBER … …GEQ.MI.08.195………..
(DESCRIPTION)
DECLARATION FOR MUNICIPAL ACCOUNTS
MUST BE COMPLETED FOR THIS BID
Declaration in terms of paragraph 38(1)(d)(i) of the Supply Chain Management Policy of the EMM,
irrespective of the contract value of the bid:
NB: Please note that this declaration must be completed by ALL bidders
(i).
I, the undersigned hereby declare that the signatory to this tender document; is duly authorised
and further declare:
(ii)
that at the closing date of the bid, no municipal rates and taxes or municipal service charges
owed by the bidder or any of its directors/members to the EMM, or to any other municipality or
municipal entity, are in arrears for more than three (3) months.
(iii).
I acknowledge that should it be found that any municipal rates and taxes or municipal charges as
set out in (i) above are in arrears for more than three (3) months, the bid will be rejected and the
EMM may take such remedial action as is required, including the rejection of the bid and/or
termination of the contract.
(iv)
I further declare that copies of any rates and taxes or municipal service charges account/s, will be
submitted to the EMM to its satisfaction, PRIOR to the commencement with the service/work but
not later than 14 days after having been informed of the acceptance of the bid; and that
(v)
I declare that if the bid is awarded to the bidding entity, any moneys due to the bidding entity for
services/goods rendered shall be utilised to offset any monies due to a municipality or a municipal
entity.
(vi)
The following account/s of the bidding entity has reference:
Municipality
Account number
................................................................................................................................
................................................................................................................................
................................................................................................................................
(NB: If insufficient space above, please submit on a separate page)
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
69
PLEASE NOTE further that if no municipal rates and taxes or municipal charges are payable by the
bidding entity, indicate the reason/s for that in the space below by means of a tick next in the relevant
block,
Bidding entities who operate from informal settlements
Bidding entities who operate from a property owned by a director / member / partner
Bidding entities who operate from somebody else’s property
Bidding entities who rent premises from a landlord
Other (Please specify)
Signed at.............................……this..............day of………………............... 20…
Name of Duly Authorised Signatory: (Please print)................................................
Authorised Signature: ....................................................
As witness: 1.
2.
…...............................................................
..................................................................
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
70
Government Gazette, 26 November 2003
PLEASE REMEMBER:
•
TO ATTACH A VALID ORIGINAL TAX CLEARANCE CERTIFICATE OR COPY THEREOF
•
TO ATTACH A VALID ORIGINAL BEE CERTIFICATE OR EXEMPTED MICRO ENTERPRISE
LETTER FROM ACCOUNTING FIRM OR COPY THEREOF
•
IN THE CASE OF A JOINT VENTURE, THE VALID ORIGINAL TAX CLEARANCE
CERTIFICATE OR COPY/IES THEREOF, OF EACH PARTNER, MUST BE SUBMITTED
WITH THE BID DOCUMENT
•
IN THE CASE OF A JOINT VENTURE, COPIES OF MUNICIPAL ACCOUNTS NOT OLDER
THAN THREE (03) MONTHS OF EACH PARTNER, MUST BE SUBMITTED WITH THE BID
DOCUMENT
ATTACH ALL REQUIRED DOCUMENTS TO THE LAST PAGE OF YOUR BID DOCUMENT
BIDDER:
Initial: Authorized Signatory/ies 1).………………….
Witness: ……………………
2)…………………..
EMM:
Initial: EMM………..……….
71