INDEX Complaint Resolution Procedures Page Section 1—Overview of Policies Governing Appeals and Complaints ............ 1.1 Section 2—Employee Complaints Employee Complaint Procedures ................................................................. 2.1 Employee Complaint Forms ......................................................................... 2.2 Section 3—General Public Complaints General Public Complaint Procedures.......................................................... 3.1 General Public Complaint Forms ................................................................. 3.2 Section 4—Instructional Material Complaints Instructional Materials Complaint Procedures ............................................. 4.1 Instructional Materials Complaint Forms ..................................................... 4.2 Section 5—Student and Parent Complaints (other than disciplinary action) Student and Parent Complaint Procedures ................................................... 5.1 Student and Parent Complaint Forms ........................................................... 5.2 Section 6—Campus Extracurricular Concerns Process Campus Extracurricular Concerns Process .................................................. 6.1 Campus Extracurricular Concerns Process Forms ....................................... 6.2 Section 7—Board Policy Cross Reference .......................................................... 7.1 Discipline Management Programs Page Introduction...................................................................................................... 1 Student Code of Conduct ................................................................................. 2 Discipline Management Framework ............................................................... 4 Discipline Management Plan Flowchart ......................................................... 6 Discipline Appeals Process ............................................................................. 7 Disciplinary Appeals Guidelines and Forms ................................................... 8 Campus Extracurricular Discipline Appeals ................................................. 14 Campus Response to Appeals........................................................................ 15 KEYS/SOC Statement of Philosophy ........................................................... 16 Keys to Successful Campus Intervention Team Meetings ............................ 17 Guidelines for Response to Threatening Statements or Actions on Campus .......................................................................................................... 18 FISD/Child Protective Services Agreement .................................................. 19 Procedural Safeguards for Law Enforcement Officials or CPS Questioning Students ..................................................................................... 21 FISD Truancy Guidelines .............................................................................. 22 FISD Truancy Warning Letter ....................................................................... 24 SECTION 1 OVERVIEW of POLICIES GOVERNING COMPLAINTS Refer to Board policies can be found online through: the “Inside Frisco ISD” link on the district website or directly at: http://www.tasb.org/policy/pol/private/043905/ for additional information regarding: Expulsion .......................................................................................................................................... Board Policy FOD Harassment ......................................................................................................................................... Board Policy FFH Title IX and Section 504 ....................................................................................................... Board Policy FB and FOF (Including complaints on expulsion, harassment, and programmatic issues) Student and Parent Complaint Process ................................................................................................. Board Policy FNG Instructional Materials Complaint Process ........................................................................................... Board Policy EFA General Public Complaint Process ............................................................................................................ Board Policy GF Employee Complaint Process ............................................................................................................... Board Policy DGBA for additional information regarding: Dismissal of at-will employees ......................................................................................................... Board Policy DCD Free speech and whistleblower ............................................................................................................ Board Policy DG Harassment ......................................................................................................................................... Board Policy DIA Nonrenewal of term contract .......................................................................................................... Board Policy DFBB Suspension/termination of probationary contract .......................................................................... Board Policy DFAA Suspension/termination of term contract ........................................................................................ Board Policy DFBA Title IX and Section 504 ................................................................................................................... Board Policy DAA (Including complaints on campus discipline, Disciplinary Alternative Education Program placement and campus extracurricular activities) Discipline Management Appeals Process......................................................................Discipline Management Program Type of Complaint OVERVIEW OF POLICIES GOVERNING APPEALS AND COMPLAINTS SECTION 2 EMPLOYEE COMPLAINTS Note: Level Three If the meeting with the superintendent’s designee does not yield a satisfactory outcome, the complainant may appeal the decision within 10 days to the board of trustees. The superintendent’s designee shall inform the employee of the date, time, and place of the meeting at which the complaint will be on the agenda. The board may give notice of its decision orally or in writing at any time up to and including the next regularly scheduled board meeting. “Days” shall mean District business days. Day of filing is “Day 0” and all deadlines shall be determined by counting the following day as “Day 1.” Dismissal of at-will employee grievances are covered under Board Policy DCD Employee contract grievances are covered under Board Policy DFBB, DFAA, and DFBA Employee harassment grievances are covered under Board Policy DIA Free speech and whistleblower complaints are covered under Board Policy DG Title IX and Section 504 grievances are covered under Board Policy DAA For Level Two and Three: Superintendent’s Fax: 469-633-6017 Superintendent’s Address: Superintendent Jeremy Lyon Frisco ISD 5515 Ohio Drive Frisco, TX 75035 Level One Level Two If the meeting with Level One If the informal meeting with the administrator does not yield a supervisor does not yield a satisfactory outcome, the satisfactory outcome, the complainant may request, within 15 complainant may request, within 10 days, a conference with the days of the date that they knew or superintendent’s designee. The should have known of the event causing the complaint, a conference superintendent’s designee shall hold a conference within 10 days of the with the appropriate administrator. request. The superintendent’s The administrator shall hold a designee shall have 10 days conference within 10 days of the following the conference within request. They shall have 10 days which to investigate, if necessary, following the conference within and to provide the complainant with which to investigate, if necessary, and to provide the complainant with a written response. a written response. Forms may be submitted by hand, via U.S. mail, or by fax at the following address and phone number: For Level One: Campus/Office Fax: Campus/Office Address: Informal Level In most circumstances, complaints should be addressed at the lowest possible level. Employees should first address their concerns with their supervisor, principals, or other appropriate administrator. Complainants attempting to circumvent levels should be advised of the acceptable complaint procedure by the administrator or central office members who inappropriately receive the complaint. PROCEDURES FOR RESOLVING EMPLOYEE COMPLAINTS Employee complaints, by formally adopted Board Policy DGBA (LOCAL) Employee Complaints/Grievances, should be registered and addressed in the following manner: PERSONNEL-MANAGEMENT RELATIONS: EMPLOYEE COMPLAINTS/GRIEVANCES DGBA (EXHIBIT) The forms on the following pages are provided to assist the District in processing employee complaints/grievances. Exhibit A: Employee Complaint Form - Level One - 2 pages Exhibit B: Response to Level One Complaint - 1 page Exhibit C: Level Two Appeal Notice - 2 pages Exhibit D: Response to Level Two Appeal - 1 page Exhibit E: Level Three Appeal Notice - 2 pages Exhibit F: Board's Response to Level Three Appeal - 1 page EXHIBIT A EMPLOYEE COMPLAINT FORM - LEVEL ONE To file a formal complaint, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the appropriate administrator within the time established in DGBA(LOCAL). All complaints will be heard in accordance with DGBA(LEGAL) and (LOCAL) or any exceptions outlined therein. 1. Name ______________________________________________________________________ 2. Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________________________ 3. Position ___________________________ Campus/Department ___________________ 4. If you will be represented in voicing your complaint, please identify the person representing you. Name ______________________________________________________________________ Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________________________ 5. Please describe the decision or circumstances causing your complaint (give specific factual details). ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 6. What was the date of the decision or circumstances causing your complaint? ____________________________________ 7. Please explain how you have been harmed by this decision or circumstance. ____________________________________________________________________________ ____________________________________________________________________________ 8. Please describe any efforts you have made to resolve your complaint informally and the responses to your efforts. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ With whom did you communicate? ____________________________________________________________________________ On what date? _____________________ 9. Please describe the outcome or remedy you seek for this complaint. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Employee signature ____________________________________ Signature of employee's representative ____________________________________ Date of filing ______________________________ Complainant, please note: A complaint form that is incomplete in any material way may be dismissed, but may be refiled with all the required information if the refiling is within the designated time for filing a complaint. Attach to this form any documents you believe will support the complaint; if unavailable when you submit this form, they may be presented no later than the Level One conference. Please keep a copy of the completed form and any supporting documentation for your records. EXHIBIT B RESPONSE TO LEVEL ONE COMPLAINT _______________________________________ (date) _______________________________________ (name of complainant) _______________________________________ (address of complainant) _______________________________________ Dear _________________________: Having considered the complaint we discussed in our Level One conference on __________________ (date), I have decided on the following response: [Note: When preparing the letter, include only one of the following sentences.] For the following reasons, I am unable to provide the remedy you seek: ______________________________________________________________________________ ______________________________________________________________________________ I will take the following actions to grant the remedy you seek for your complaint: ______________________________________________________________________________ ______________________________________________________________________________ Although I am unable to provide the full remedy you seek for your complaint, I will take the following actions to provide a partial remedy: ______________________________________________________________________________ ______________________________________________________________________________ _________________________________________________________ (Signature of supervisor, principal, or other appropriate administrator) Complainant, please note: To appeal this response, you must file a written notice of appeal with the appropriate administrator within the time limits set in DGBA(LOCAL). The necessary forms are available at ____________________________________ during regular business hours. EXHIBIT C LEVEL TWO APPEAL NOTICE To appeal a Level One decision, or the lack of a timely response after a Level One conference, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the Superintendent or designee within the time established in DGBA(LOCAL). Appeals will be heard in accordance with DGBA(LEGAL) and (LOCAL) or any exceptions outlined therein. 1. Name ______________________________________________________________________ 2. Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________ 3. Position ___________________________ Campus/Department __________________ 4. If you will be represented in voicing your appeal, please identify the person representing you. Name ______________________________________________________________________ Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________ 5. To whom did you present your complaint at Level One? ______________________________ Date of conference _____________________________ Date you received a response to the Level One conference ____________________________ 6. Please explain specifically how you disagree with the outcome at Level One. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 7. Attach a copy of your original complaint and any documentation submitted at Level One. 8. Attach a copy of the Level One response being appealed, if applicable. Employee signature _____________________________________________________________ Signature of employee's representative ______________________________________________ Date of filing ______________________________ EXHIBIT D RESPONSE TO LEVEL TWO APPEAL _______________________________________ (date) _______________________________________ (name of complainant) _______________________________________ (address of complainant) _______________________________________ Dear _________________________: Having considered the appeal you presented at Level Two on __________________ (date), I have decided on the following response: [Note: When preparing the letter, include only one of the following sentences.] I am unable to grant your appeal. I will uphold the decision made at Level One by _______________________ (name) and communicated to you in the Level One response. I wish to grant your appeal and have instructed _______________________ (name) to find a resolution in keeping with the remedy you seek. Although I am unable to fully grant your appeal, I have instructed _______________ (name) to take the following actions as a partial remedy to your complaint: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ _____________________________________ Superintendent (or designee) Complainant, please note: To appeal this response, you must file a written notice of appeal with the appropriate administrator within the time limits set in DGBA(LOCAL). The necessary forms are available at ____________________________________ during regular business hours. EXHIBIT E LEVEL THREE APPEAL NOTICE To appeal a Level Two decision, or the lack of a timely response after a Level Two conference, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the Superintendent or designee within the time established in DGBA(LOCAL). Appeals will be heard in accordance with DGBA(LEGAL) and (LOCAL) or any exceptions outlined therein. 1. Name ______________________________________________________________________ 2. Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________ 3. Position ___________________________ Campus/Department __________________ 4. If you will be represented in voicing your appeal, please identify the person representing you. Name ______________________________________________________________________ Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________ 5. To whom did you present your appeal at Level Two? ________________________________ Date of conference _____________________________ Date you received a response to the Level Two conference ____________________________ 6. Please explain specifically how you disagree with the outcome at Level Two. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 7. Do you want the Board to hear this appeal in open session? _______ Please be aware that the Texas Open Meetings Act may prevent the Board from granting a request for open session. 8. Attach a copy of your original complaint and any documentation submitted at Level One and a copy of your Level Two appeal notice. 9. Attach a copy of the Level Two response being appealed, if applicable. Employee signature _____________________________________________________________ Signature of employee's representative ______________________________________________ Date of filing ______________________________ EXHIBIT F BOARD'S RESPONSE TO LEVEL THREE APPEAL _______________________________________ (date) _______________________________________ (name of complainant) _______________________________________ (address of complainant) _______________________________________ Dear _________________________: Having heard the presentation of your appeal at Level Three, the Board took the following action at its meeting on ______________________ (date): [Note: When preparing the letter or announcing the decision at the Board meeting, include only one of the following sentences.] We have denied the appeal and have upheld the decision made by the Superintendent (or designee) at Level Two. We have granted the appeal and have instructed the Superintendent to find a resolution in keeping with the remedy you seek. We have partially denied and partially granted the appeal and have instructed the Superintendent as follows: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Sincerely, _____________________________________ President of the Board of Trustees Frisco ISD DATE ISSUED: 08/02/2004 UPDATE 23 DGBA(EXHIBIT)-RRM SECTION 3 GENERAL PUBLIC COMPLAINTS Note: “Days” shall mean District business days. Day of filing is “Day 0” and all deadlines shall be determined by counting the following day as “Day 1.” PROCEDURES FOR RESOLVING GENERAL PUBLIC COMPLAINTS General public complaints, by formally adopted Board Policy GF (LOCAL) Public Complaints, should be registered and addressed in the following manner: Informal Level Level One Level Two Level Three In most circumstances, complaints If the informal meeting with the If the meeting with Level One If the meeting with the should be addressed at the lowest appropriate administrator does not administrator does not yield a superintendent’s designee does not possible level with the appropriate yield a satisfactory outcome, the satisfactory outcome, the yield a satisfactory outcome, the administrator. Complainants complainant may request, within complainant may request, within complainant may appeal the attempting to circumvent levels 15 days of the date that they knew 10 days, a conference with the decision, within 10 days, to the should be advised of the or should have known of the event superintendent’s designee. The board of trustees. The acceptable complaint procedure by causing the complaint, a superintendent’s designee shall superintendent’s designee shall the administrator or central office conference with the lowest level hold a conference within 10 days inform the employee of the date, members who inappropriately administrator who has the of the request. The time, and place of the meeting at receive the complaint. authority to remedy the alleged superintendent’s designee shall which the complaint will be on the problem. The administrator shall have 10 days following the agenda. The board may give hold a conference within 10 days conference within which to notice of its decision orally or in of the request. They shall have 10 investigate, if necessary, and to writing at any time up to and days following the conference provide the complainant with a including the next regularly within which to investigate, if written response. scheduled board meeting. necessary, and to provide the complainant with a written response. Forms may be submitted by hand, via U.S. mail, or by fax at the following address and phone number: For Level One Campus/Office Fax: 469-633-6595 Campus/Office Address: Doug Zambiasi, Assistant Superintendent Frisco ISD 5515 Ohio Drive Frisco, TX 75035 For Level Two and Three Superintendent’s Fax: 469-633-6017 Superintendent’s Address: Superintendent Jeremy Lyon Frisco ISD 5515 Ohio Drive Frisco, TX 75035 PUBLIC COMPLAINTS GF (EXHIBIT) The forms on the following pages are provided to assist the District in processing complaints from members of the public: Exhibit A: Public Complaint Form - Level One - 2 pages Exhibit B: Response to Level One Complaint - 1 page Exhibit C: Level Two Appeal Notice - 1 page Exhibit D: Response to Level Two Appeal - 1 page Exhibit E: Level Three Appeal Notice - 2 pages Exhibit F: Board's Response to Level Three Appeal - 1 page EXHIBIT A PUBLIC COMPLAINT FORM - LEVEL ONE To file a formal complaint, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the appropriate administrator within the time established in GF(LOCAL). All complaints will be heard in accordance with GF(LEGAL) and (LOCAL) or any exceptions outlined therein. 1. Name ______________________________________________________________________ 2. Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________ 3. If you will be represented in voicing your complaint, please identify the person representing you. Name ______________________________________________________________________ Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________ 4. Please describe the decision or circumstances causing your complaint (give specific factual details). ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 5. What was the date of the decision or circumstances causing your complaint? ______________________________________ 6. Please explain how you have been harmed by this decision or circumstance. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 7. Please describe any efforts you have made to resolve your complaint informally and the responses to your efforts. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ With whom did you communicate? _______________________________________________ On what date? _____________________ 8. Please describe the outcome or remedy you seek for this complaint. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Signature of complainant _________________________________________________________ Signature of complainant's representative ____________________________________________ Date of filing ______________________________ Complainant, please note: A complaint form that is incomplete in any material way may be dismissed, but may be refiled with all the required information if the refiling is within the designated time for filing a complaint. Attach to this form any documents you believe will support the complaint; if unavailable when you submit this form, they may be presented no later than the Level One conference. Please keep a copy of the completed form and any supporting documentation for your records. EXHIBIT B RESPONSE TO LEVEL ONE COMPLAINT _______________________________________ (date) _______________________________________ (name of complainant) _______________________________________ (address of complainant) _______________________________________ Dear _________________________: Having considered the complaint we discussed in our Level One conference on __________________ (date), I have decided on the following response: [Note: When preparing the letter, include only one of the following sentences.] For the following reasons, I am unable to provide the remedy you seek: ______________________________________________________________________________ ______________________________________________________________________________ I will take the following actions to grant the remedy you seek for your complaint: ______________________________________________________________________________ ______________________________________________________________________________ Although I am unable to provide the full remedy you seek for your complaint, I will take the following actions to provide a partial remedy: ______________________________________________________________________________ ______________________________________________________________________________ _______________________________________ (Signature of appropriate administrator) Complainant, please note: To appeal this response, you must file a written notice of appeal with the appropriate administrator within the time limits set in GF(LOCAL). The necessary forms are available at ____________________________________ during regular business hours. EXHIBIT C LEVEL TWO APPEAL NOTICE To appeal a Level One decision, or the lack of a timely response after a Level One conference, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the Superintendent or designee within the time established in GF(LOCAL). Appeals will be heard in accordance with GF(LEGAL) and (LOCAL) or any exceptions outlined therein. 1. Name ______________________________________________________________________ 2. Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________ 3. If you will be represented in voicing your appeal, please identify the person representing you. Name ______________________________________________________________________ Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________ 4. To whom did you present your complaint at Level One? ______________________________ Date of conference _____________________________ Date you received a response to the Level One conference ____________________________ 5. Please explain specifically how you disagree with the outcome at Level One. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 6. Attach a copy of your original complaint and any documentation submitted at Level One. 7. Attach a copy of the Level One response being appealed, if applicable. Signature of complainant _________________________________________________________ Signature of complainant's representative ____________________________________________ Date of filing ______________________________ EXHIBIT D RESPONSE TO LEVEL TWO APPEAL _______________________________________ (date) _______________________________________ (name of complainant) _______________________________________ (address of complainant) _______________________________________ Dear _________________________: Having considered the appeal you presented at Level Two on __________________ (date), I have decided on the following response: [Note: When preparing the letter, include only one of the following sentences.] I am unable to grant your appeal. I will uphold the decision made at Level One by _______________________ (name) and communicated to you in the Level One response. I wish to grant your appeal and have instructed _______________________ (name) to find a resolution in keeping with the remedy you seek. Although I am unable to fully grant your appeal, I have instructed _______________ (name) to take the following actions as a partial remedy to your complaint: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ _____________________________________ Superintendent (or designee) Complainant, please note: To appeal this response, you must file a written notice of appeal with the appropriate administrator within the time limits set in GF(LOCAL). The necessary forms are available at ____________________________________ during regular business hours. EXHIBIT E LEVEL THREE APPEAL NOTICE To appeal a Level Two decision, or the lack of a timely response after a Level Two conference, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the Superintendent or designee within the time established in GF(LOCAL). Appeals will be heard in accordance with GF(LEGAL) and (LOCAL) or any exceptions outlined therein. 1. Name ______________________________________________________________________ 2. Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________ 3. If you will be represented in voicing your appeal, please identify the person representing you. Name ______________________________________________________________________ Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________ 4. To whom did you present your appeal at Level Two? ________________________________ Date of conference _____________________________ Date you received a response to the Level Two conference __________________ 5. Please explain specifically how you disagree with the outcome at Level Two. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 6. Do you want the Board to hear this appeal in open session? _______ Please be aware that the Texas Open Meetings Act may prevent the Board from granting a request for open session. 7. Attach a copy of your original complaint and any documentation submitted at Level One and a copy of your Level Two appeal notice. 8. Attach a copy of the Level Two response being appealed, if applicable. Signature of complainant _________________________________________________________ Signature of complainant's representative ____________________________________________ Date of filing ______________________________ EXHIBIT F BOARD'S RESPONSE TO LEVEL THREE APPEAL _______________________________________ (date) _______________________________________ (name of complainant) _______________________________________ (address of complainant) _______________________________________ Dear _________________________: Having heard the presentation of your appeal at Level Three, the Board took the following action at its meeting on ______________________ (date): [Note: When preparing the letter or announcing the decision at the Board meeting, include only one of the following sentences.] We have denied the appeal and have upheld the decision made by the Superintendent (or designee) at Level Two. We have granted the appeal and have instructed the Superintendent to find a resolution in keeping with the remedy you seek. We have partially denied and partially granted the appeal and have instructed the Superintendent as follows: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Sincerely, _____________________________________ President of the Board of Trustees Frisco ISD DATE ISSUED: 08/02/2004 UPDATE 23 GF(EXHIBIT)-RRM SECTION 4 INSTRUCTIONAL MATERIAL COMPLAINTS The committee shall review the challenged material in its entirety as soon as reasonably possible. The committee shall then prepare a written report with copies provided to the principal, the superintendent or designee, and the complainant. Upon receipt of a formal reconsideration request, the principal shall appoint a reconsideration committee. The committee shall include at least one member of the instructional staff who either has experience teaching the challenged materials or is familiar with the material. Other members may include district-level staff, library staff, secondary-level students, parents, and others deemed appropriate by principal. If the complainant wishes to appeal the decision of the committee they may request, within 10 days, a conference with the superintendent’s designee. The superintendent’s designee shall hold a conference within 10 days of the request. The superintendent’s designee shall have 10 days following the conference within which to investigate, if necessary, and to provide the complainant with a written response. Note: If the meeting with the superintendent’s designee does not yield a satisfactory outcome the complainant may appeal the decision, within 10 days, to the board of trustees. The superintendent’s designee shall inform the employee of the date, time, and place of the meeting at which the complaint will be on the agenda. The board may give notice of its decision orally or in writing at any time up to and including the next regularly scheduled board meeting. “Days” shall mean District business days. Day of filing is “Day 0” and all deadlines shall be determined by counting the following day as “Day 1.” For Level Two and Three: Superintendent’s Fax: 469-633-6017 Superintendent’s Address: Superintendent Jeremy Lyon Frisco ISD 5515 Ohio Drive Frisco, TX 75035 Forms may be submitted by hand, via U.S. mail, or by fax at the following address and phone number: Formal Reconsideration: Campus Fax: Campus Address: If the complainant wishes to make a formal challenge, the principal shall provide the complainant a copy of Board Policy EFA (LOCAL) and a Request for Reconsideration of Instructional Materials form EFA. Principal and/or staff receiving a complaint shall explain the selection process, criteria, and qualifications of staff who made the selection; explain the role and usefulness the questioned material plays; and offer another resource if and when appropriate. PROCEDURES FOR RESOLVING INSTRUCTIONAL MATERIAL DISPUTES Instructional material disputes, by formally adopted Board Policy EFA (LOCAL), should be registered and addressed in the following manner: Informal Reconsideration Formal Reconsideration Level Two Level Three INSTRUCTIONAL RESOURCES: INSTRUCTIONAL MATERIALS SELECTION AND ADOPTION EFA (EXHIBIT) See the following pages for forms relating to reconsideration of instructional resources: Exhibit A: Request for Reconsideration of Instructional Materials - 2 pages Exhibit B: Checklist for Reconsideration of Instructional Materials - 2 pages EXHIBIT A REQUEST FOR RECONSIDERATION OF INSTRUCTIONAL MATERIALS Name ___________________________________________ Date ____________________ Address __________________________________________________________________ City ____________________________________ State __________ Zip _______________ Phone ____________________________________________________________________ Do you represent yourself? _____ an organization? _____ (If an organization, please identify: _________________________________________________________________) Resource on which you are commenting: ____ Book ____ Magazine ____ Audio Recording ____ Textbook ____ Library Program ____ Newspaper ____ Video/DVD ____ Electronic information/network (please specify) ____ Display ____ Other ________________________________ Title _____________________________________________________________________ Author/Producer ___________________________________________________________ 1. Have you reviewed the materials in their entirety? If not, please do so before completing and submitting this form. 2. To what in the material do you object? (Please be specific: cite pages, etc.) _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 3. What do you believe might be the result of using this material? _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 4. For what age group would you recommend this material? _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 5. In its place, what material of equal quality would you recommend that could be used to teach similar subject matter? _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 6. What do you believe should be done with the material in question? [ ] Remove it from the curriculum. [ ] Do not allow my child to use this material. [ ] Use it as resource material or a choice selection. Complainant signature___________________________________ Date ________________ EXHIBIT B CHECKLIST FOR RECONSIDERATION OF INSTRUCTIONAL MATERIALS Type of resource ____________________________________________________________ Title ______________________________________________________________________ Author/Producer ____________________________________________________________ 1. Purpose a. What is the overall purpose of the material or resource? _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ b. Is the purpose accomplished? [ ] Yes [ ] No 2. Authenticity a. Is the author or presenter competent and qualified in the field? [ ] Yes [ ] No b. What is the reputation and significance of the author or publisher/producer in the field? _____________________________________________________________ c. Is the material or resource up-to-date? [ ] Yes [ ] No d. Are information sources well documented either in the resource or in guides [ ] Yes [ ] No e. Are translations and interpretations faithful to the original? [ ] Yes [ ] No 3. Appropriateness a. Does the resource promote the educational goals and objectives of the curriculum of District schools? [ ] Yes [ ] No b. Is it appropriate for the level of instruction intended? [ ] Yes [ ] No c. Are the illustrations appropriate for the subjects and age levels? [ ] Yes [ ] No 4. Content a. Is the content of this material or resource well presented by providing adequate scope, range, depth, and continuity? [ ] Yes [ ] No b. Does it present information not otherwise available? [ ] Yes [ ] No c. Does it give a dimension or direction that is new or different from others available for the subject? [ ] Yes [ ] No 5. Review/Evaluations a. Source of review/evaluation __________________________________________ [ ] Favorably reviewed [ ] Unfavorably reviewed b. Does this title or resource appear in one or more reputable selection aids? [ ] Yes [ ] No If answer is "yes," please list titles of selection aids. _____________________________________________________________________ _____________________________________________________________________ Additional Comments: __________________________________________________________________________ __________________________________________________________________________ Recommendations by review committee for treatment of questioned resource __________________________________________________________________________ __________________________________________________________________________ Signatures of review committee: ______________________________________ _________________________________ ______________________________________ _________________________________ Chairperson _________________________________ Date _______________________________________ DATE ISSUED: 07/01/2002 UPDATE 68 EFA(EXHIBIT)-A SECTION 5 STUDENT AND PARENT COMPLAINTS Note: Level Three If the meeting with the superintendent’s designee does not yield a satisfactory outcome the complainant may appeal the decision within 10 days to the board of trustees. The superintendent’s designee shall inform the employee of the date, time, and place of the meeting at which the complaint will be on the agenda. The board may give notice of its decision orally or in writing at any time up to and including the next regularly scheduled board meeting. “Days” shall mean District business days. Day of filing is “Day 0” and all deadlines shall be determined by counting the following day as “Day 1.” Discipline and campus extracurricular complaints are covered under the board approved Discipline Management Program Framework Expulsion grievances are covered under Board Policy FOD Student harassment grievances are covered under Board Policy FFH Title IX and Section 504 grievances are covered under Board Policy FB and FOF For Level Two and Three Superintendent’s Fax: 469-633-6017 Superintendent’s Address: Superintendent Jeremy Lyon Frisco ISD 5515 Ohio Drive Frisco, TX 75035 Level One Level Two If the meeting with the Level One If the informal meeting with the administrator does not yield a appropriate administrator does not satisfactory outcome, the yield a satisfactory outcome, the complainant may request, within 15 complainant may request, within 10 days, a conference with the days of the date that they knew or superintendent’s designee. The should have known of the event causing the complaint, a conference superintendent’s designee shall hold a conference within 10 days of the with the appropriate administrator. request. The superintendent’s The administrator shall hold a designee shall have 10 days conference within 10 days of the following the conference within request. They shall have 10 days which to investigate, if necessary, following the conference within and to provide the complainant with which to investigate, if necessary, and to provide the complainant with a written response. a written response. Forms may be submitted by hand, via U.S. mail, or by fax at the following address and phone number: For Level One Campus Fax: 469-633-6595 Campus Address: Doug Zambiasi, Assistant Superintendent Frisco ISD 5515 Ohio Drive Frisco, TX 75035 Informal Level In most circumstances, complaints should be addressed at the lowest possible level. Students and parents should first address their concerns with the appropriate teacher, principal, or campus administrator. Complainants attempting to circumvent levels should be advised of the acceptable complaint procedure by the administrator or central office members who inappropriately receive the complaint. PROCEDURES FOR APPEALS OF STUDENT AND PARENT COMPLAINTS Student and parent complaints—including appeals of student expulsions, harassment complaints, and complaints involving programs—by formally adopted Board Policy FNG (LOCAL) Student and Parent Complaints/Grievances, should be registered and addressed in the following manner: STUDENT RIGHTS AND RESPONSIBILITIES STUDENT AND PARENT COMPLAINTS/GRIEVANCES FNG (EXHIBIT) The forms on the following pages are provided to assist the District in processing complaints from students and parents: Exhibit A: Student/Parent Complaint Form - Level One - 2 pages Exhibit B: Response to Level One Complaint - 1 page Exhibit C: Level Two Appeal Notice - 1 page Exhibit D: Response to Level Two Appeal - 1 page Exhibit E: Level Three Appeal Notice - 2 pages Exhibit F: Board's Response to Level Three Appeal - 1 page EXHIBIT A STUDENT/PARENT COMPLAINT FORM - LEVEL ONE To file a formal complaint, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the appropriate administrator within the time established in FNG(LOCAL). All complaints will be heard in accordance with FNG(LEGAL) and (LOCAL) or any exceptions outlined therein. 1. Name ______________________________________________________________________ 2. Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)________________________________________________________ 3. Campus ____________________________________________________________________ 4. If you will be represented in voicing your complaint, please identify the person representing you. Name ______________________________________________________________________ Address ____________________________________________________________________ ___________________________________________________________________________ Telephone number (___)_______________________________________________________ 5. Please describe the decision or circumstances causing your complaint (give specific factual details). ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 6. What was the date of the decision or circumstances causing your complaint? ____________________________________ 7. Please explain how you have been harmed by this decision or circumstance. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 8. Please describe any efforts you have made to resolve your complaint informally and the responses to your efforts. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ With whom did you communicate? _______________________________________________ On what date? _____________________ 9. Please describe the outcome or remedy you seek for this complaint. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Student or parent signature _______________________________________________________ Signature of student's or parent's representative _______________________________________ Date of filing ______________________________ Complainant, please note: A complaint form that is incomplete in any material way may be dismissed, but may be refiled with all the required information if the refiling is within the designated time for filing a complaint. Attach to this form any documents you believe will support the complaint; if unavailable when you submit this form, they may be presented no later than the Level One conference. Please keep a copy of the completed form and any supporting documentation for your records. EXHIBIT B RESPONSE TO LEVEL ONE COMPLAINT _______________________________________ (date) _______________________________________ (name of complainant) _______________________________________ (address of complainant) Dear _________________________: Having considered the complaint we discussed in our Level One conference on _____________, I have decided on the following response: (date) [Note: When preparing the letter, include only one of the following sentences.] For the following reasons, I am unable to provide the remedy you seek: ______________________________________________________________________________ ______________________________________________________________________________ I will take the following actions to grant the remedy you seek for your complaint: ______________________________________________________________________________ ______________________________________________________________________________ Although I am unable to provide the full remedy you seek for your complaint, I will take the following actions to provide a partial remedy: ______________________________________________________________________________ ______________________________________________________________________________ _______________________________________ (Signature of principal or administrator) Complainant, please note: To appeal this response, you must file a written notice of appeal with the appropriate administrator within the time limits set in FNG(LOCAL). The necessary forms are available at ____________________________________ during regular business hours. EXHIBIT C LEVEL TWO APPEAL NOTICE To appeal a Level One decision, or the lack of a timely response after a Level One conference, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the Superintendent or designee within the time established in FNG(LOCAL). Appeals will be heard in accordance with FNG(LEGAL) and (LOCAL) or any exceptions outlined therein. 1. Name ______________________________________________________________________ 2. Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)_________________________________ 3. Campus ____________________________________________________________________ 4. If you will be represented in voicing your appeal, please identify the person representing you. Name ______________________________________________________________________ Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)_________________________________ 5. To whom did you present your complaint at Level One? ______________________________ Date of conference _____________________________ Date you received a response to the Level One conference ____________________________ 6. Please explain specifically how you disagree with the outcome at Level One. ____________________________________________________________________________ ____________________________________________________________________________ 7. Attach a copy of your original complaint and any documentation submitted at Level One. 8. Attach a copy of the Level One response being appealed, if applicable. Student or parent signature _________________________________________________ Signature of the student's or parent's representative _______________________________ Date of filing ______________________________ EXHIBIT D RESPONSE TO LEVEL TWO APPEAL _______________________________________ (date) _______________________________________ (name of complainant) _______________________________________ (address of complainant) _______________________________________ Dear _________________________: Having considered the appeal you presented at Level Two on __________________ (date), I have decided on the following response: [Note: When preparing the letter, include only one of the following sentences.] I am unable to grant your appeal. I will uphold the decision made at Level One by _______________________ (name) and communicated to you in the Level One response. I wish to grant your appeal and have instructed _______________________ (name) to find a resolution in keeping with the remedy you seek. Although I am unable to fully grant your appeal, I have instructed _______________ (name) to take the following actions as a partial remedy to your complaint: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ _____________________________________ Superintendent (or designee) Complainant, please note: To appeal this response, you must file a written notice of appeal with the appropriate administrator within the time limits set in FNG(LOCAL). The necessary forms are available at ____________________________________ during regular business hours. EXHIBIT E LEVEL THREE APPEAL NOTICE To appeal a Level Two decision, or the lack of a timely response after a Level Two conference, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the Superintendent or designee within the time established in FNG(LOCAL). Appeals will be heard in accordance with FNG(LEGAL) and (LOCAL) or any exceptions outlined therein. 1. Name ______________________________________________________________________ 2. Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)__________________________________________ 3. Campus ____________________________________________________________________ 4. If you will be represented in voicing your appeal, please identify the person representing you. Name ______________________________________________________________________ Address ____________________________________________________________________ ____________________________________________________________________________ Telephone number (___)__________________________________________ 5. To whom did you present your appeal at Level Two? ________________________________ Date of conference _____________________________ Date you received a response to the Level Two conference ____________________________ 6. Please explain specifically how you disagree with the outcome at Level Two. ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 7. Do you want the Board to hear this appeal in open session? _______ Please be aware that the Texas Open Meetings Act may prevent the Board from granting a request for open session. 8. Attach a copy of your original complaint and any documentation submitted at Level One and a copy of your Level Two appeal notice. 9. Attach a copy of the Level Two response being appealed, if applicable. Student's or parent's signature _____________________________________________________ Signature of student's or parent's representative _______________________________________ Date of filing ______________________________ EXHIBIT F BOARD'S RESPONSE TO LEVEL THREE APPEAL _______________________________________ (date) _______________________________________ (name of complainant _______________________________________ (address of complainant) Dear _________________________: Having heard the presentation of your appeal at Level Three, the Board took the following action at its meeting on ______________________ (date): [Note: When preparing the letter or announcing the decision at the Board meeting, include only one of the following sentences.] We have denied the appeal and have upheld the decision made by the Superintendent (or designee) at Level Two. We have granted the appeal and have instructed the Superintendent to find a resolution in keeping with the remedy you seek. We have partially denied and partially granted the appeal and have instructed the Superintendent as follows: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Sincerely, _____________________________________ President of the Board of Trustees Frisco Independent School District DATE ISSUED: 08/02/2004 UPDATE 23 FNG(EXHIBIT)-RRM SECTION 6 CAMPUS EXTRACURRICULAR CONCERNS PROCESS CAMPUS EXTRACURRICULAR CONCERNS PROCESS * All concerns other than disciplinary appeals STEP #1 Activity Sponsor STEP #2 Campus Coordinator or Assistant Principal STEP #3 Principal STEP #4 District Committee x Executive Director of Student Services x Director of Secondary Personnel x Director of Athletics/Fine Arts x x x All appeals must be in writing. Severity of the concern will determine at what level the process begins. The decision of the campus principal is final and may not be go further unless the concern is related to district wide policy, guidelines or procedures. Concerns addressed by the district committee are final. CAMPUS EXTRACURRICULAR CONCERNS PROCESS APPEALS FORMS The forms on the following pages are provided to assist the District in processing appeals from students and parents under the board approved Campus Extracurricular Concerns Process. Campus Extracurricular Concerns Process Appeal Form #1 - 1 page Campus Extracurricular Concerns Process Appeal Form #2 - 1 page Campus Extracurricular Concerns Process Appeal Form #3 - 1 page Campus Extracurricular Concerns Process Appeal Form #4 - 1 page Form #4 appeals only apply to the Campus Extracurricular Concerns Process CAMPUS EXTRACURRICULAR CONCERNS PROCESS APPEAL FORM #1 To file a formal appeal, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the appropriate administrator within the time established in FNG (local). All appeals will be heard in accordance with the Campus Extracurricular Concerns Process or any exceptions outlined therein. 1. Name 2. Address Telephone number (___) 3. Campus 4. If you will be represented in voicing your appeal, please identify the person representing you. Name Address Telephone number (___) 5. What was the date of the decision or circumstances causing your appeal? 6. Please describe the decision or circumstances causing your appeal (give specific factual details). 7. Please describe the outcome or remedy you seek for this appeal. Student or parent signature Date of filing CAMPUS EXTRACURRICULAR CONCERNS PROCESS APPEAL LEVEL #2 To appeal the decision, or the lack of a timely response following the conference, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the appropriate administrator within the time established in FNG (local). Appeals will be heard in accordance with the Campus Extracurricular Concerns Process or any exceptions outlined therein. 1. Name 2. Address Telephone number (____) 3. Campus 4. If you will be represented in voicing your appeal, please identify the person representing you. Name Address Telephone number (___) 5. To whom did you present your appeal? Date of conference Date you received a response from the appeals conference 6. Please explain specifically how you disagree with the outcome of your first appeal. 7. Attach a copy of your original appeal and any documentation submitted. 8. Attach a copy of the campus response being appealed, if applicable. Student or parent signature Date of filing CAMPUS EXTRACURRICULAR CONCERNS PROCESS APPEAL LEVEL #3 To appeal the decision, or the lack of a timely response following the conference, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the appropriate administrator within the time established in FNG (local). Appeals will be heard in accordance with the Campus Extracurricular Concerns Process or any exceptions outlined therein. 1. Name 2. Address Telephone number (___) 3. Campus 4. If you will be represented in voicing your appeal, please identify the person representing you. Name Address Telephone number (___) 5. To whom did you present your appeal? Date of conference Date you received a response from the appeals conference 6. Please explain specifically how you disagree with the outcome of your second appeal. 7. Attach a copy of your original appeal and any documentation submitted. 8. Attach a copy of the campus response being appealed, if applicable. Student's or parent's signature Date of filing CAMPUS EXTRACURRICULAR CONCERNS PROCESS APPEAL LEVEL #4 To appeal the decision, or the lack of a timely response following the conference, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the appropriate administrator within the time established in FNG (local). Appeals will be heard in accordance with the Campus Extracurricular Concerns Process or any exceptions outlined therein. 1. Name 2. Address Telephone number (___) 3. Campus 4. If you will be represented in voicing your appeal, please identify the person representing you. Name Address Telephone number (___) 5. To whom did you present your appeal? Date of conference Date you received a response from the appeals conference. 6. Please explain specifically how you disagree with the outcome of your third appeal. 7. Attach a copy of your original appeal and any documentation submitted. 8. Attach a copy of the campus response being appealed, if applicable. Student's or parent's signature Date of filing SECTION 7 BOARD POLICY CROSS REFERENCE BOARD POLICY CROSS REFERENCE BOARD POLICY TOPIC ADDRESSED DAA .........................Employee Title IX and Section 504 complaints DCD .........................Dismissal of at-will employee complaints DFAA .......................Employee suspension/termination of probationary contract complaints DFBA .......................Employee suspension/termination of term contract complaints DFBB .......................Employee nonrenewal of term contract complaints DG ............................Employee free speech and whistleblower complaints *DGBA ......................Employee complaint process DIA ...........................Employee harassment complaints *EFA..........................Instructional material complaint process FB .............................Student and parent Title IX and Section 504 complaints FFH...........................Student and parent harassment complaints *FNG .........................Student and parent complaint process FOD ..........................Student and parent expulsion complaints FOF...........................Student and parent Title IX and Section 504 complaints *GF ............................General public complaint process *Policies outlining complaint process/timelines Board policies can be found online through: the “Inside Frisco ISD” link on the district website or directly at: http://www.tasb.org/policy/pol/private/043905/ INDEX Introduction .............................................................................................................................1 Student Code of Conduct .........................................................................................................2-3 Discipline Management Framework ........................................................................................4-5 Discipline Management Plan Flowchart ..................................................................................6 Discipline Appeals Process ......................................................................................................7 Disciplinary Appeals Guidelines and Forms ...........................................................................8-13 Campus Extracurricular Discipline Appeals Process ..............................................................14 Campus Response to Appeals ..................................................................................................15 KEYS/SOC Statement of Philosophy ......................................................................................16 Keys to Successful Campus Intervention Team Meetings ......................................................17 Guidelines for Response to Threatening Statements or Actions on Campus ..........................18 FISD/Child Protective Services Agreement ............................................................................19-20 Procedural Safeguards for Law Enforcement Officials or CPS Questioning Students ...........21 FISD Truancy Guidelines ........................................................................................................22-23 FISD Truancy Warning Letter .................................................................................................24 INTRODUCTION "Helping Students Succeed" is a discipline management program created for the Frisco Independent School District in an attempt to help students in today's world. The focal point of the program is the students' awareness that a school and parent partnership is formed to address student needs and problems. The root cause of students' unacceptable behavior must be dealt with through the program if a change is to be brought about. Hopefully, when the cause is determined, a positive plan can be drawn up to bring about change in the way students relate to others. The main goal of "Helping Student Succeed" is to maximize academic progress so that students can become positive contributors to the world around them. Throughout this plan, parents includes single parent, legal guardian, or person having lawful control of the student. Also, he will refer to both male and female. The Frisco Independent School District believes that all children can learn and should have the opportunity to reach their maximum potential. A safe and orderly learning environment is necessary to provide this opportunity. The district supports the belief that this early intervention could help insure future success for students in school. Use, exhibition or possession of weapons: a) firearms b) illegal knife c) club d) any prohibited weapon as listed by the Texas Penal Code Conduct containing the elements of: a) aggravated assault, sexual assault, or aggravated sexual assault b) arson c) murder, capital murder, or criminal attempt to commit murder/capital murder d) indecency with a child e) aggravated kidnapping f) conduct related to an alcohol or drug offense that is felony Retaliation against a school employee in connection with any offense listed above, whether on or off school property or at a school-related activity. The District may expel for serious or persistent misbehavior only if the student is in an AEP. The District may expel for selling, giving, or delivering to another person or possessing, using, or being under the influence of any type of drug, alcohol, or controlled substance. The District may expel for criminal mischief, if punishable as a felony, whether committed on or off school property or at a school-related activity. The District may immediately expel if necessary to protect persons or property. The District may expel for conduct involving the elements of the offense of a false alarm, false report or terroristic threat. The District may expel for Title 5 felonies. The District may expel for certain student sex offender cases. Length of expulsion and DAEP placements not to exceed 176 school days. x x x x x x x x x x Expulsion Offenses x x x x x x x x x x x x Self defense may be considered a factor as defined in Texas Education Code Chapter 37. * Persistent misbehavior: the demonstration of a continued behavior that constitutes a major disruption to the learning environment or a threat to safety and security. Engaging in conduct that contains elements of the offense of an assault or a terroristic threat. Engaging in conduct that contains elements of the offense of a false alarm or report. Selling, giving, or delivering to another person or possessing, using, or being under the influence of any type of drug, alcohol, or controlled substance. Engaging in conduct that contains the elements of an offense relating to abusable glue or aerosol paint or relating to volatile chemicals. Engaging in conduct that contains the elements of the offense of public lewdness or indecent exposure. Off-campus felonies will require AEP placement only if they involve crimes of violence against a person, such as an assault, sexual offenses, or homicide. Retaliating against a school employee, when not combined with another offense, either on or off school property. A student whom the District determines to be a member of, pledges to become a member of, or solicits another person to join or pledge a public school fraternity, sorority, secret society, or gang. The District may place in an AEP a student whose conduct contains the elements of a felony, whether on or off school property, or at a schoolrelated activity if the continued presence of the student will cause a major disruption of the learning environment or a threat to safety and security. The District may immediately remove a student to an AEP for behavior that is so unruly, disruptive, or abusive that the teacher cannot communicate with the class. The District may place in an AEP a student whose conduct contains serious or persistent* misbehavior. This may include the misuse of technology resources. The District is required to place students registered as sex offenders in an alternative setting. Discipline Alternative Education Placement Offenses (DAEP) STUDENT CODE OF CONDUCT (Reference Texas Education Code Chapter 37) A student who engages in one or more of the offenses listed below is subject to the appropriate discipline or action as stated. STUDENT CODE OF CONDUCT (Reference Texas Education Code Chapter 37) The following behaviors are prohibited at all school and school-related activities. Prohibited behaviors include, but are not limited to: x Cheating or copying the work of another. Forgery of any kind and/or altering or destroying school records. x Throwing objects that can cause bodily injury or property damage. x Failing to comply with directives given by school personnel. x Leaving school grounds or school-sponsored events without permission. x Disobeying rules for conduct on school buses. x Directing profanity, vulgar language, or obscene gestures toward another student or District employee. x Fighting or scuffling. x Hazing. x Stealing from students, staff, or the school. x Damaging or vandalizing property owned by others. x Defacing or damaging school property-including textbooks, lockers, furniture, and other equipment-with graffiti or by other means. x Using or activating electronic devices not approved by campus principal during the school day (including but not limited to: CD players, MP3 players, and Game Boys). x Possessing fireworks of any kind, smoke or stink bombs, or any other pyrotechnic device. x Discharging a fire extinguisher. x Possessing a razor, box cutter, chain, or any other object used in a way that threatens or inflicts bodily injury to another person. x Possessing or selling a “look-alike” weapon. x Possessing an air gun or BB gun. x Possessing ammunition. x Possessing a stun gun. x Possessing mace or pepper spray. x Possessing or using any articles not generally considered to be weapons, including school supplies, when the principal or designee determines that a danger exists. x Gambling. x Making false accusations or hoaxes regarding school safety. x Falsifying records, passes, or other school-related documents. x Committing extortion, coercion, or blackmail (obtaining money or another object of value from an unwilling person). x Engage in disruptive actions or demonstrations that substantially disrupt or materially interfere with school activities. x Being insubordinate. x Refusing to accept discipline management techniques assigned by a teacher or principal. x Forcing an individual to act through the use of force or threat of force. x Committing or assisting in a robbery or theft even if it does not constitute a felony according to the Texas Penal Code. (Felony robbery or theft offenses are addressed later in the Student Code of Conduct.) Campus Prohibited Behaviors x Bullying, including intimidation by name-calling, using ethnic or racial slurs, or making derogatory statements that could disrupt the school program or incite violence. x Engaging in threatening behavior toward another student or District employee on or off school property. x Engaging in harassment motivated by race, color, religion, national origin, disability, or age and directed toward another student or District employee. x Engaging in any misbehavior that gives school officials reasonable cause to believe that such conduct will substantially disrupt the school program or incite violence. x Engaging in inappropriate verbal, physical, or sexual contact directed toward another student or a District employee. x Engaging in conduct that constitutes sexual harassment or sexual abuse, whether the conduct is by word, gesture, or any other sexual conduct, including requests for sexual favors directed toward another student or a district employee. x Inappropriate or indecent exposure of a student’s private body parts. x Possessing or using matches or a lighter. x Possessing, smoking, or using tobacco products. x Possessing or selling look-alike drugs or items attempted to be passed off as drugs or contraband. x Possessing or selling seeds or pieces of marijuana in less than a usable amount. x Possessing, using, giving, or selling paraphernalia related to any prohibited substance. x Abusing the student’s own prescription drug, giving a prescription drug to another student, or possessing or being under the influence of another person’s prescription drug on school property or at a school-related event. x Violating the District’s policy on taking prescription drugs and over-the-counter drugs at school. x Using or activating a cell phone or pager during the school day. x Possessing or using a laser pointer for other than an approved use. x Violating computer use policies, rules, or agreements signed by the student, and/or agreements signed by the student’s parent. x Using the Internet or other electronic communications to threaten students or employees, or cause disruption to the educational program. x Sending or posting electronic messages that are abusive, obscene, sexually oriented, threatening, harassing, damaging to another’s reputation, or illegal. x Engaging in verbal or written exchanges that threaten the safety of another student, a school employee, or school property. x Possessing published or electronic material that is designed to promote or encourage illegal behavior or that could threaten school safety; using e-mail or Web sites at school to encourage illegal behavior, or threatening school safety. x Possessing material that is pornographic. x Possessing sexting images or audio x Violating dress and grooming standards as communicated in the student handbook. x Repeatedly violating other communicated campus or classroom standards of behavior. x Engaging in any other conduct that disrupts the school environment or education process. A student who engages in one or more of the offenses listed below is subject to the appropriate discipline or action as stated. DISCIPLINE MANAGEMENT FRAMEWORK Goal: To maximize student’s academic progress so that they can become positive contributors to the world around them. The Discipline Management Program was created for the Frisco Independent School District in an attempt to better understand students and the problems they face in today’s world. The focal point of the program is the students’ awareness that a school and parent partnership is formed to address student needs and problems. The root cause of unacceptable behavior must be dealt with through the program if a change is to be brought about. Hopefully, when the cause is determined, a positive plan can be drawn for students to bring about a change in the way they relate to others. Discipline Management Guidelines Teacher Discipline (examples) 1. Conference with student 2. Conference with parent 3. Detention given by teacher 4. Conference with principal (remove student from class) 5. Other appropriate management tools Campus Intervention Team The team meets with the student and parent and one or more of the following referrals may be made: 1. Back to class 2. Back to in-school suspension 3. To campus administrator 4. Truancy (refer student to court for legal action) 5. Any other appropriate plan to change student’s “behaviors of concern” 6. Recommendation of placement in AEP Campus Administrator (examples) 1. Conference with student 2. Conference with parent 3. Detention during lunch 4. Detention after school 5. In-school suspension 6. Out-of-school suspension 7. Truancy problem a. Send warning letter to parent b. Refer student to Court for legal action 8. Reassignment of classes 9. Placement in AEP 10. Other appropriate management tools The team may be composed of: 1. Grade level team leader/department head 2. At least one teacher who does not teach the student 3. Counselor 4. Student/parent 5. Principal’s designee The parent and student should be considered as part of the team. This team should function in a positive manner. Its purpose should be two-fold: 1. To determine the root cause of the unacceptable behavior 2. To devise a plan to change the behavior Central Intake Team The Central Intake Team will function very much like the Campus Intervention Team with the same goals. This team will be composed of the following: 1. AEP Principal 2. Campus Principal or designee 3. AEP Counselor 4. Teachers or 1 Teacher/Campus Counselor 5. Student/parent Frisco ISD DISCIPLINE MANAGEMENT PLAN Flowchart Behaviors of Concern Goal Success On Home Campus Teacher Student And Parents Special Opportunity Center Campus Administrator Intake Meeting Campus Intervention Team *JJAEP Expulsion Offence Only Campus Principal Principal's Designee other than the one assigning the discipline Campus Team 2-3 members, may include: Teacher, Counselor, Team Leader/Dept. Head, Principal's Designee Campus Level Appeals Accept appeal Reduce action Deny appeal Add to action Accept appeal Reduce action Deny appeal Add to action ALL DECISIONS FINAL CAN NOT BE APPEALED FURTHER • Accept appeal • Reduce action • Deny appeal • Add to action • • • • • • • • Student Management District Appeals Panel Executive Director of Student Services, Director of Secondary Instruction, Director of Athletics/Fine Arts Central Intake Team AEP Principal, AEP Counselor, Campus Administrator, 2 professional staff members from home campus (counselor/teacher or 2 teachers) Campus Administrator Campus Team 2-3 members, may include: Teacher, Counselor, Team Leader/Dept. Head, Principal's Designee SOC/KEYS Placement Appeals Superintendent and School Board Superintendent's Designee or District Appeals Panel Campus Administrator Accept appeal Reduce action Deny appeal Add to action Accept appeal Reduce action Deny appeal Add to action ALL DECISIONS FINAL CAN NOT BE APPEALED FURTHER • Accept appeal • Reduce action • Deny appeal • Add to action • • • • • • • • Severity of the offense will determine at what level the process begins. ALL DECISIONS FINAL CAN NOT BE APPEALED FURTHER • Accept appeal • Reduce action • Deny appeal • Add to action Accept appeal Reduce action Deny appeal Add to action Accept appeal Reduce action Deny appeal Add to action • • • • • • • • Accept appeal Reduce action Deny appeal Add to action • • • • Expulsion Appeals Expulsion Appeals: Expulsion recommendations require a hearing at the campus level. Final recommendation of an expulsion must be made in writing by the campus administration with a copy to the Executive Director of Student Services. The parents then have 10 school days after receipt of the written notification to appeal to the Executive Director of Student Services in writing. SOC / KEYES Program Appeals: All appeals regarding placement at the SOC / KEYS Program require a Central Intake Team Meeting before being appealed through the Student Management District Appeals Panel. Request for an appeal by parents must be done in writing within 10 school days after notification of final recommendation by the Central Intake Team. Campus Level Appeals: All campus level discipline decisions may be appealed directly to the principal and no further. Request for an appeal by parents to the principal must be done within 10 school days. Frisco ISD Discipline Appeals Process DISCIPLINARY APPEALS Guidelines / Timelines Appeals of disciplinary action in Frisco Independent School District should be registered and addressed in the following manner: In most circumstances student discipline concerns should be addressed informally at the lowest possible step. All appeals should be in writing and include student name, address, telephone number and campus. In addition, a statement addressing the purpose/reason for the appeal, any evidence in its support, the solution sought and parent signature. Timelines - Request for an appeal by parents must be made in writing within ten (10) days. In each appeal step a conference with the parent should occur within ten (10) days of receipt of appeal. Following the conference the District has ten (10) days to provide a written response. Parents may appeal each decision within ten (10) days of receipt of written response from the District. Timelines are important. Appeals received outside the guidelines listed above will not be considered. "Days" shall mean District business days. Day of filing is "Day 0" and all deadlines shall be determined by counting the following day as "Day 1". Please note: An appeal form that is incomplete in any material way may be dismissed, but may be refiled with all the required information if the refiling is within the designated time for filing an appeal. Attach to this form any documents you believe will support the appeal; if unavailable when you submit this form, they may be presented no later than the first appeal. Please keep a copy of the completed form and any supporting documentation for your records. DISCIPLINE MANAGEMENT PROGRAM APPEALS FORMS The forms on the following pages are provided to assist the District in processing appeals from students and parents under the board approved Discipline Management Program. Student/Parent Appeal Form #1 - 1 page Student/Parent Appear Form #2 - 1 page Student/Parent Appeal Form #3 - 1 page Student/Parent Appeal Form #4 - 1 page Form #4 appeals only apply to Disciplinary Alternative Education Placement (DAEP) Appeals and Campus Extracurricular Appeals DISCIPLINE MANAGEMENT PROGRAM APPEALS FORM #1 To file a formal appeal, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the appropriate administrator within the time established in the district Discipline Management Program. All appeals will be heard in accordance with the Discipline Management Program or any exceptions outlined therein. 1. Name 2. Address Telephone number (___) 3. Campus 4. If you will be represented in voicing your appeal, please identify the person representing you. Name Address Telephone number (___) 5. What was the date of the decision or circumstances causing your appeal? 6. Please describe the decision or circumstances causing your appeal (give specific factual details). 7. Please describe the outcome or remedy you seek for this appeal. Student or parent signature Date of filing DISCIPLINE MANAGEMENT PROGRAM APPEALS LEVEL #2 To appeal the decision, or the lack of a timely response following the conference, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the appropriate administrator within the time established in the district Discipline Management Program. Appeals will be heard in accordance with the Discipline Management Program or any exceptions outlined therein. 1. Name 2. Address Telephone number (____) 3. Campus 4. If you will be represented in voicing your appeal, please identify the person representing you. Name Address Telephone number (___) 5. To whom did you present your appeal? Date of conference Date you received a response from the appeals conference 6. Please explain specifically how you disagree with the outcome of your first appeal. 7. Attach a copy of your original appeal and any documentation submitted. 8. Attach a copy of the campus response being appealed, if applicable. Student or parent signature Date of filing DISCIPLINE MANAGEMENT PROGRAM APPEALS LEVEL #3 To appeal the decision, or the lack of a timely response following the conference, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the appropriate administrator within the time established in the district Discipline Management Program. Appeals will be heard in accordance with the Discipline Management Program or any exceptions outlined therein. 1. Name 2. Address Telephone number (___) 3. Campus 4. If you will be represented in voicing your appeal, please identify the person representing you. Name Address Telephone number (___) 5. To whom did you present your appeal? Date of conference Date you received a response from the appeals conference 6. Please explain specifically how you disagree with the outcome of your second appeal. 7. Attach a copy of your original appeal and any documentation submitted. 8. Attach a copy of the campus response being appealed, if applicable. Student's or parent's signature Date of filing DISCIPLINE MANAGEMENT PROGRAM APPEALS LEVEL #4 To appeal the decision, or the lack of a timely response following the conference, please fill out this form completely and submit it by hand delivery, fax, or U.S. mail to the appropriate administrator within the time established in the district Discipline Management Program. Appeals will be heard in accordance with the Discipline Management Program or any exceptions outlined therein. 1. Name 2. Address Telephone number (___) 3. Campus 4. If you will be represented in voicing your appeal, please identify the person representing you. Name Address Telephone number (___) 5. To whom did you present your appeal? Date of conference Date you received a response from the appeals conference. 6. Please explain specifically how you disagree with the outcome of your third appeal. 7. Attach a copy of your original appeal and any documentation submitted. 8. Attach a copy of the campus response being appealed, if applicable. Student's or parent's signature Date of filing CAMPUS EXTRACURRICULAR DISCIPLINE APPEALS PROCESS STEP #1 Activity Sponsor STEP #2 Campus Coordinator or Assistant Principal Possible actions include but are not limited to: x Accept appeal x Deny appeal x Add to actions taken x Other appropriate action x Request for appeal must be done within 10 school days STEP #3 Principal Possible actions include but are not limited to: x Accept appeal x Deny appeal x Add to actions taken x Other appropriate action x Request for appeal must be done within 10 school days STEP #4 District Appeals Panel x Executive Director of Student Services x Director of Secondary Personnel x Director of Athletics/Fine Arts x x x Possible actions include, but are not limited to: x Conference with student and/or parent x Suspension of activity x Dismissal from activity x Other appropriate action x Request for appeal must be done within 10 school days Only appeals involving permanent removal from the extracurricular activity advance to this level. Possible actions include but are not limited to: x Accept appeal x Deny appeal x Add to actions taken x Other appropriate action x Request for appeal must be done within 10 school days All appeals must be in writing. Severity of the offense will determine at what level the process begins. The decision of the campus principal is final and may not be appealed further unless offense resulted in permanent removal from an campus extracurricular activity. CAMPUS RESPONSE TO APPEALS (date) (name) (address) Dear : Having considered the appeal we discussed in our conference on (date) and following investigation and careful consideration of your appeal, I have decided on the following response: (note: When preparing the letter, include only one of the following sentences.) I am unable to provide the remedy you seek and therefore must deny your appeal. or I will take the following actions to grant the remedy you seek for your appeal. or Although I am unable to provide the full remedy you seek for your appeal, I will take the following actions to provide a partial remedy. Sincerely, (signature of Campus Team or Administrator/Designee that heard the appeal) (typed name) Keeping Every Youth Successful (KEYS) and Student Opportunity Center (SOC) STATEMENT OF PHILOSOPHY The KEYS and SOC programs believe that all children can learn and should have the opportunity to reach their maximum potential through a safe and orderly learning environment. Students who meet district criteria may best be served through placement in an alternative program that provides differentiated instruction to facilitate learning. The purpose of the KEYS and SOC programs are to provide identified students with an alternative and innovative instructional environment which helps motivate the student to develop appropriate coping skills. The programs are designed to challenge students academically (while on our campus, students will receive appropriate instruction as designed by their home campus teachers) and socially by using problem solving instructional strategies and a strong behavior management system. The programs have trained professional staff who understand how to handle conflict, crisis, and to provide viable techniques on how to change behaviors. Kindergarten through twelfth grade students are the target population for placement and remediation of behavior patterns that are detrimental to their learning process. We believe this early intervention model could help ensure future success for students in school and in their adult life. KEYS The KEYS program provides an opportunity for students to develop the skills necessary to meet the expectations of the regular classroom. Weekly ongoing counseling sessions are also a strong component to the KEYS program. The home campus counselor is encouraged to visit on a regular basis as well. In addition to counseling, each student chooses a mentor from their home campus; someone they have a strong connection with, who will also visit regularly. It is our belief, that by keeping the home campus/KEYS connection, students will feel more supported and accountable upon their return. SOC The SOC services student in the 9th through 12th grade from all four high school campuses. The purpose of the SOC is to provide students an alternative to the regular campus. Students are placed at the SOC by their home campuses when it is determine that the student meets the criteria. Programs at the SOC address behavior and/or academic concerns, and other needs of the students. It is our goal, that students exit their individual programs with the tools to be successful both academically and behaviorally. KEYS TO SUCCESSFUL CAMPUS INTERVENTION TEAM MEETINGS Goal of the meeting should be to find the root causes of the behavior and devise a positive plan for student success. Welcome the parents and students as part of the process. Don’t surprise parents. When applicable, behavior of concern should be addressed first by the classroom teacher and then by an administrator before reaching the level of the CITM. Follow guidelines in Student Management Handbook on composition of the meeting. Begin by explaining the process and the purpose of the meeting. Encourage parents and student to express their viewpoints on the behavior(s) of concern. Review previous strategies used to address the behavior(s) of concern. Identify positive strengths in the student and family that can be utilized in the plan to overcome the behaviors of concern. Involve the student and parent in developing the plan. Clearly define and explain the plan, expectations for the student behavior, and the consequences for failure (preferably in writing). Provide written documentation of the meeting to the parents. Do not predetermine outcome of the meeting (though recommendations and options may be presented). Close meeting with positive statements of expected future student success. FRISCO INDEPENDENT SCHOOL DISTRICT GUIDELINES FOR RESPONSE TO THREATENING STATEMENTS OR ACTIONS ON CAMPUS Each building principal will be the contact person notified in incidents involving threatening behavior on campus. This person must be notified of each incident of threatening statements or actions that occur on campus. 1. Initial action Notification to building principal. Documentation of incident and all action taken. Principal or his designee will investigate and take appropriate action. Principal will notify Director of Security if the threat: x involves any weapons or firearms x involves campus security x involves any student or staff member in fear of serious, imminent danger x involves any arrests made on campus Director of Security will notify Central Office staff when appropriate. 2. Principal or designee will assess the threat. INVESTIGATE Is the threat an indicator of a student in distress? Was the threat made as a reflex response out of anger? Does the student have a history of threatening behavior? Is the threat part of a plan to be implemented at a later date? Does the student have a specific plan with details? Was the response a copy-cat response from a current news item? TAKE APPROPRIATE ACTION Response checklist School response must start with common sense. x Secure situation x Notification of building principal x Notification of Director of Security x Police involvement if deemed appropriate x Documentation of incident, date, time and all action taken x If staff member is threatened, notify staff member of threat in a timely manner. x Victim’s and perpetrator’s parents must be notified in a timely manner. x Develop plan to manage situation. Plan needs to include: recommendation for assessment and therapy if indicated. Appropriate disciplinary action with follow-up plan. Possible actions that may be taken in cases of threatening behavior on campus 1. Parent/student conference 2. Referral for problem identification assessment through building counselor or Assistant Principal. 3. Referral to outside agency for further assessment. (Assessment may be mandatory, i.e. Student Code of Conduct.) 4. Education on the danger associated with the threatening behavior. 5. Disciplinary action may include: x detention x in-school suspension x placement in the in-school AEP x expulsion AGREEMENT BETWEEN FRISCO INDEPENDENT SCHOOL DISTRICT AND THE DEPARTMENT OF PROTECTIVE AND REGULATORY SERVICES CHILD PROTECTIVE SERVICES The Department of Protective and Regulatory Services, local law enforcement agencies, and Frisco Independent School District have certain obligations pursuant to the Texas Family Code, and the Texas Code of Criminal Procedures regarding reporting, investigation and protection of abused and neglected children in the State of Texas. In accordance with Chapter 26 of the Texas Family Code, any person suspecting abuse or neglect of a child from abuse or neglect shall report this belief to the Department of Protective and Regulatory Services or local law enforcement agencies. Therefore to insure compliance with the laws of Texas and the maximum protection of the children the Frisco Independent School District and the Department of Protective and Regulatory Services (DPRS) agree to observe the attached procedures. Reports may include any of the following: A. Death of a child B. Physical injury of a child due to abuse or neglect C. Parent is threatening injury or death to a child or child is threatening suicide because of abuse or neglect. D. Failure to thrive syndrome or severe malnourishment of a child E. Sexual abuse of a child by a relative or household member F. Child is left alone, deserted, lost, abandoned, or totally without parental supervision or caretaker supervision G. Child appears to be lacking basic physical necessities; is starving or freezing H. Child, due to lack of medical attention, is in danger of death or serious physical harm I. Caretaker is behaving in a bizarre, psychotic, extremely intoxicated or drugged manner, or threatening imminent suicide in a child’s presence J. Severely exploited child It shall be the duty of all school personnel (teachers, principals, etc) to report child abuse or neglect to the DPRS or local law enforcement agencies. School personnel should not continuously reinterview the child. The legal duty to report lies with each person who has cause to believe that abuse or neglect has occurred. It is the responsibility of the individual, not the school district to make the report. A person who has cause to make a report, but knowingly fails to do so commits a criminal offense (Texas Family Code, Section 261.101). The reporters/complaints name is confidential and will not be released to the family (Texas Family Code, Section 261.201). Child Protective Services can not guarantee full confidentiality since this agency shares information with law enforcement and the criminal district attorney’s office. (The records of these two agencies are “open records” to the public.) All information on reports is confidential and can only be shared with law enforcement and the family “for purposes consistent with purposes of the Texas Family Code under regulations adopted by the DPRS.” However, written notification of findings will be sent to the complainant (if the complainant is considered to be a professional, he/she will receive a letter/call notifying them of the disposition of the case). If notification is not received after 30 days from the date of reporting, the complainant can call CPS and ask for disposition of the case. Upon arrival at the school, the investigating caseworkers must go immediately to the principal’s office to notify the appropriate school personnel of the caseworker’s presence at school and their purpose. The investigating caseworker must present his/her official Texas Department of Protective and Regulatory Services identification upon arrival on the school campus. Removal of any child from the school campus must be verified by calling the caseworker’s supervisor to get verification of such action. The school will provide a place for the investigating caseworker(s) and a child will be present during an interview conducted as part of an investigation. A third party may attend when: A. The child has already told the third party about the alleged abuse or neglect; and the child asks for the third party to attend and the worker believes the third party’s presence will make the child more comfortable. Any child who refuses to be physically examined by the investigating caseworker will not be examined by the investigating caseworker. The caseworker will inform the child of his option to refuse and be referred to a doctor or another professional for examination. This does not apply to interviews. Investigating worker may request a second party to be present during physical exam of the child. Unless extraordinary circumstances dictate the necessity, investigating caseworkers may not interview/examine a child more than one time at school during the course of the investigation. The investigative worker who interviews or examines a child should make a reasonable effort to notify the parent/caretaker that his/her child was interviewed or examined at school. (Section 261.311) Any information necessary for the child’s protection shall be furnished by the school principal or his/her designee. If copies of records are requested, the superintendent or his/her designee shall be notified. The following provisions will govern investigations or reports of abuse/neglect of children when the alleged perpetrator is an employee of the school district or a volunteer in the school; and the alleged abuse/neglect is to have taken place at school. A. Any suspected abuse/neglect must be reported to DPRS immediately. B. On receipt of a report of alleged or suspected abuse or neglect of a child in a public or private school under the jurisdiction of TEA, the department (TDPRS) shall perform an investigation as provided by TFC 261.206. Issues in regard to these procedures should be directed to Child Protective Service, phone number 214-547-5911. PROCEDURAL SAFEGUARDS FOR LAW ENFORCEMENT OFFICIALS OR CPS QUESTIONING STUDENTS Please note: The agency representative, rather it is a uniformed officer, plain-clothes officer or CPS official, will be referred to as “officer” throughout this document. 1. The officer asking to question a student should always check in at the campus office. (They should not go through your School Resource Officer.) 2. You should always ask the officer if they are engaged in “official” duties if they do not confirm they are on official duty, you need to inform them to contact the Director of Security to approve their request to question a student. x x x You should ask for identification if you still feel uncertain. You should ask for a business card. You should call the agency to verify the officer’s presence at your campus. 3. Once you have established that the officer is there on official duty, you may summon the student to the office and let the officer know you are going to call the parents to inform them that their child is being questioned by law officials. The principal or designee should request to sit in during the interview, however, most times the request will be denied. x Remember, you are only informing the parents. You can not prevent the officer from questioning the student. Important: If the officer is questioning a student in regards to possible parental abuse DO NOT contact the parents. 4. If an officer asks you for a written statement regarding an investigation you may contact your principal first to make sure you are following policy. 5. If a CPS officer requests a student be taken from school to the CPS office for an interview an FISD campus official (principal, assistant principal, counselor) will go to the CPS office and remain until the CPS officer has contacted a parent/guardian. Following assurance of parental contact, the FISD official should return to campus. FRISCO INDEPENDENT SCHOOL DISTRICT TRUANCY GUIDELINES NOTICE: LAWS AND FRISCO ISD RULES GOVERNING COMPULSORY ATTENDANCE IN TEXAS SCHOOLS Failure to comply with the laws and rules governing compulsory attendance may result in legal action or other consequences. OFFICIAL NOTICE TO THE CHILD AND PERSON(S) STANDING IN PARENTAL RELATION TO THE CHILD: Texas requires a child who is at least six (6) years of age, or who is younger than six (6) years of age and has previously been enrolled in first grade, and who has not yet reached his/her 18th birthday to attend school unless exempt by Section 25.086. Students enrolled in pre-kindergarten or kindergarten shall attend school. Education Code 25.085. Except as provided by Texas Education Code 25.092, a student may not be given credit for a class unless the student is in attendance for at least 90 percent of the days class is offered. Education Code 25.092. If a student is absent from school for ten (10) days or more days or parts of days within a six (6)month period in the same school year or three (3) or more days or parts of days within a four (4)week period (tardies are considered parts of days), the student’s parent is subject to prosecution under Texas Education Code Section 25.093, and the student is subject to prosecution under Texas Education Code Section 25.094. An offense under either section is Class C misdemeanor punishable by a fine not to exceed $500 for each offense. Each day may be a separate offense. The burden showing that an absence should be excused is on the student or parent. Education Code 25.093. If a student is found to have violated Section 25.094, a court may order: 1) the child to attend school without unexcused absences; 2) the child to attend GED preparatory classes or take a GED examination; 3) the child to attend a special program that the court determines to be in the best interest of the child, including an alcohol/drug abuse program; 4) the child and the parent/guardian to attend classes for at risk of dropping out of school; 5) the child to complete reasonable community service; 6) the child to attend tutorials; and 7) the child’s driver’s license be suspended or not issued. Code of Criminal Procedure Art. 45.054 A parent/guardian of a school age child has the responsibility to require that their child attend school regularly. When sickness or other obligation necessitates an absence, a note signed by the parent/guardian explaining the reason for the absence is required the day the student returns to school. If the student fails to submit a note, the absence will be considered unexcused and the student will be allowed three (3) days to submit a written note excusing the absence. A student shall be excused from attending school for the purpose of observation of religious holy days, including travel for that purpose or for an appointment with a health-care professional if the student commences classes or returns to school on the day of the appointment. Education Code 25.087. A person required to attend school may be excused for temporary absence resulting from an unusual cause acceptable to the Superintendent, the principal or designee of the school in which the student is enrolled. Such causes may include, but are not limited to: 1) personal sickness; 2) family emergency; 3) documented juvenile court processing; 4) Board-approved campus extracurricular activity; or 5) approved college visitation. Education Code 25.087. When a student’s absence for personal illness exceed four (4) successive days, the student shall provide a statement from a physician or health clinic verifying the illness or other condition requiring the student’s extended absence from school (the school nurse is available to verify an illness on the day of the absence). The attendance committee may, if the student has established a questionable pattern of absences, also require a physician’s or clinic’s statement of illness after a single day’s absence as a condition of classifying the absence as one for which there are extenuating circumstances. Unless specifically exempt, an enrolled student who is eligible must attend an extended-year program or required tutorial classes that is provided by the district for students identified as likely not to be promoted to the next grade level; an accelerated reading instruction program to which the student is assigned; an accelerated instruction program to which the student is assigned; a basic skills program to which the student is assigned; or a summer program provided as a disciplinary program. (Saturday School, “Friday-Nite Live” Tutorials and/or any after –hours school are considered to be extended-year programs.) Education Code 25.085 Absences such as vacations and trips (except those approved in advance by the principal in accordance with Board Policy FEC (Local), babysitting, working (including modeling), and nonschool-sponsored athletic events and programs shall be considered unexcused <<COMPULSORY ATTENDANCE WARNING NOTICE>> FRISCO INDEPENDENT SCHOOL DISTRICT NOTICE: Laws governing compulsory attendance in Texas Schools Failure to comply with the laws governing compulsory attendance may result in legal action. OFFICIAL NOTICE TO THE CHILD AND PERSON(S) STANDING IN PARENTAL RELATION TO THE CHILD: Texas requires a child who is at least 6 years of age and who has not yet reached their 18th birthday to attend school, unless exempt by Sec. 25.086 of the Education Code. On enrollment in pre-kindergarten or kindergarten, a child shall attend school. Education Code 25.085, 25.086 A parent/guardian commits an offense of thwarting compulsory attendance under Sec. 25.093, if, after having been warned in writing, a child has unexcused voluntary absences on 10 or more days or parts of days within a 6 month period or 3 or more days or parts of days within a 4 week period from school. An offense under this is a Class C misdemeanor punishable by a fine not to exceed $500. Education Code 25.093/Family Code 51.03(b)(2)/Penal Code 12.23 A “failure to attend school” offense may be filed against any juvenile under Education Code 25.085 / 25.094, and on a finding that the child has engaged in truant conduct, a justice or municipal court may order: 1) the child to attend GED preparatory classes; 2) the child to attend a special program that the court determines to be in the best interest of the child, including an alcohol/drug abuse program; 3) rehabilitation; 4) counseling, including self-improvement counseling; 5) training in self-esteem and leadership; 6) work and job skills training; 7) training in parenting, including parental responsibility; 8) training in manners; 9) training in violence avoidance; 10) sensitivity training; and 11) the child and the child’s parent/guardian attend a class for students at risk of dropping out of school. Education Code 25.085 / 25.094 Unless specifically exempt, an enrolled student who is eligible must attend an extended-year program or required tutorial classes that is provided by the district students identified as likely not to be promoted to the next grade level. Tutorials, Saturday School, Student Action Management, and any other after hours school are considered to be extended year programs. Education Code 25.085, 25.086, 29.084 Except as provided by Texas Education Code 25.092, a student may not be given credit for a class unless the student is in attendance for at least 90 percent of the days the class is offered. Education Code 25.092 A parent/guardian of a school age child has the responsibility to require their child attend school regularly. When sickness or higher obligation necessitate an absence, a note signed by a parent/guardian explaining the reason for the absence is required the day the student returns to school. If the student fails to submit a note, the absence will be considered unexcused. A child not exempt from compulsory attendance laws may be excused for temporary absence resulting from any unusual cause acceptable to the superintendent, the principal or designee of the school in which the student is enrolled. The temporary absence may be the result of, but not limited to: 1) personal sickness, 2) family emergency, 3) religious holy day, 4) documented juvenile court proceeding, 5) Board approved campus extracurricular activity, or 6) approved college visitation. Education Code 25.087 When a student’s absence for personal illness exceeds four (4) consecutive days, the student shall present a statement from a physician or health clinic verifying the illness or other condition requiring the student’s extended absence from school. The attendance committee may, if the student has established a questionable patterns of absences, require a physician’s or clinic’s statement of illness after a single day’s absence as a condition of classifying the absence as one for which there are extenuating circumstances. Please sign the ACKNOWLEDGMENT below, and return the signed original to your child’s school. If you have any question, you should contact your child’s principal. ____________________________________________________________________________________________________________ PRINCIPAL/DESIGNEE SCHOOL DATE <<ACKNOWLEDGMENT>> I have received information governing Compulsory Attendance. My signature is only an acknowledgment that I have received this information. PLEASE PRINT CHILD ____________________________________________________ GRADE: __________________________ I.D.# ______________________ MOTHER/GUARDIAN____________________________________ FATHER/GUARDIAN ____________________________________________ ADDRESS ____________________________________________________________________ PHONE ___________________________________ SIGN AND DATE BELOW: MOTHER/GUARDIAN ____________________________________ FATHER/GUARDIAN ____________________________________________ STUDENT’S SIGNATURE ________________________________________________________________ DATE _________________________