THE EMERSON CENTER FOR THE ARTS AND CULTURE, INC.
JOB DESCRIPTION
Revised 02/05/16
JOB TITLE: COMMUNITY OUTREACH COORDINATOR
______________________________________________________________________________
Summary: The Community Outreach Coordinator advances the mission of the Emerson Center
for the Arts and Culture (“Emerson”) to our community through various means, but primarily
through written and/or verbal communications with the specific purposes of developing the
Emerson’s arts and cultural programs, distribution of Emerson marketing information (press
releases, class schedules, community calendars, advertising, PSA’s etc), and community
outreach event planning,
Such responsibilities include but are not limited to:
• Manage the current marketing and membership programs of the Emerson and further
develop and expand these programs.
• Facilitate Emerson sponsored community events
• Prepare and submit appropriate and timely reports
KEY RESPONSIBILITY AREA: Community Outreach & Development
• Strive to maintain and improve the positive public image of the Emerson. Understand and
effectively communicate the mission, values, goals and programs of the Emerson.
• Promote the programs of the Emerson through marketing efforts and appraise the
effectiveness of all marketing and communication mechanisms.
• Maintain and develop relationships with media, other agencies, the business community,
members and tenants.
• Write and disseminate press releases, E-news updates, social media announcements etc.
• Maintain the Emerson’s website. This duty will include coordinating the development of
a new website.
• Oversees and coordinates publications, graphic designs, and other communication
materials when Emerson utilizes outside vendors, including graphic and web designers.
• Research, write and submit grant proposals
KEY RESPONSIBILITY AREA: Emerson Events
• Serve as the lead Emerson staff for major fundraising events – for example Celebration of
the Arts, Bingo, Quick Draws & Cocktails, Soup-n-Bowl, etc. This includes event
planning, securing auction items, database management, print materials, set-up/teardown, and all follow-up duties.
• Build and cultivate relationships with Emerson event sponsors, vendors and donors
• Maintain event budgets
• Work closely with volunteer event chair(s) and Executive Director
KEY RESPONSIBILITY AREA: Marketing
• Develop and implement the annual marketing plan of the Emerson in conjunction with
the Executive Director, and the Sponsorship and Membership Committee of the BOD.
• Collaborate with tenants on joint marketing projects or events.
• Maintain Marketing calendar
• Maintain Community events calendars
• Responsible for collecting and/or writing website updates.
• Press releases
• Oversee design, printing, and mailing of Emerson print materials
KEY RESPONSIBILITY AREA: Membership
• Provide direction, innovation and creativity regarding Emerson membership in
conjunction with the Executive Director and the Sponsorship and Membership
Committee of the BOD.
• Provide oversight and continuous evaluation of the Emerson membership program,
database, renewal notices and member correspondence. Review and evaluate membership
transactions, statistics and registration.
• Research, develop and implement an annual membership campaign that highlights the
offerings of the Emerson and its membership program.
• Promote membership through marketing efforts.
RELATIONSHIPS:
REPORTS TO: Executive Director
SUPERVISES: Internal staff or independent vendors involved in specific community
outreach programs, marketing, events, and/or membership activities.
PROMOTION: No formal line of promotion to or from this position
PHYSICAL ENVIRONMENT:
Work is performed primarily indoors using computers and printers with occasional
electrical and mechanical hazards but includes occasional outdoor Emerson sponsored
events. Applicant must be able to lift 40 lbs and to reach above shoulder height
(necessary to assist with event setup/strike). This position works under minimal
supervision, must have highly developed interpersonal skills and support the Executive
Director in his/her leadership in the Emerson Development function. Position also serves
as a member of the Emerson’s management team. Must be able to withstand the stress of
deadlines, and a busy, challenging work environment. May require overtime including
evenings and weekends when Emerson time sensitive situations, critical issues or
Emerson sponsored events occur.
COMMUNICATON:
INTERNAL: A high level of communication, both verbal and written, is required with
other Emerson employees and the Executive Director to exchange job related
information. The Coordinator will also work with Board committees to exchange
Emerson related information. The candidate must work effectively all Emerson staff.
EXTERNAL: A high level of communication, both verbal and written, is required with
donors, sponsors, underwriters, grantors, media, Emerson tenants, the business
community and other groups/agencies.
MINIMUM QUALIFICATIONS:
• A Bachelor of Science or Arts in an appropriate discipline and/or a minimum of two
years experience in event planning, program development, and community outreach
marketing, and membership. Experience may be substituted for these requirements at the
discretion of the Emerson.
• Ability to work independently as a project leader and as a team member. Experience in
being collaborative in order to establish and foster strong working relationships with
other staff, committee members, volunteers, artists, and donors. Demonstrated
supervisory skills
• Ability to gain and maintain support of a broad community constituency and
communicate well – both orally and in writing.
• Ability to work in an organized, efficient manner with a high level of accuracy, attention
to detail, and follow-through
• Ability to exercise judgment and discretion. Must be professional at setting priorities and
coping with competing demands
• General knowledge of non-profit organizations, grant and donor development, and the
Bozeman community and its environs.
• Demonstrated exceptional writing skills
• General knowledge of non-profit organizations and the Bozeman community.
• Strong organizational skills and the ability to manage multiple projects with tight
deadlines
• Strong technology skills: proficient with Mac Office (Word, Excel, Outlook) and Adobe
Photoshop and an aptitude for web-based communications
• Demonstrated financial management skills
• Excellent time-management and general organization skills
• Experience with researching and writing successful proposals
• Must have a car, valid drivers license, automobile insurance and be prepared to drive own
vehicle on Emerson business.
______________________________________________________________________________
This job description reflects the general duties considered necessary and essential to
describe the principle functions of the job as identified, and shall not be considered a
detailed description of all of the work requirements that may be inherent in the position.
This job description is not an employment agreement or contract. Management has the
exclusive right to alter this job description at any time without notice.
______________________________________________________________________________
To apply:
Please submit a resume, letter of application and three professional references.
Applicant reviews begin – February 29, 2016
This position will remain open until filled.
This position is full-time.
Salaried position $38,000 – 45,000 DOE
Benefits include - 10 days annual leave, 5 days sick leave, Simple retirement plan, paid holidays,
health stipend.
Emailed applications preferred:
Susan@theEmerson.org
Or mail to:
Susan Denson-Guy, Executive Director
Emerson Center for the Arts and Culture
111 S. Grand Avenue
Bozeman, MT 59715