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3920 Richards Road
North Little Rock, AR 72117
501-955-2500
Fax 501-955-2600
Arkansas Activities Association
To: Conference Track Meet Directors or
Chairmen & Track Coaches
From:
Nick Lasker (nick@ahsaa.k12.ar.us)
Re: Conference Track Meet Packet
and Info is on the Web
Date:
4/25/11
All of the materials needed are on the Track web page of the AAA website under CONFERENCE TRACK
CHAIR PACKET AND MEET INFORMATION. All the needed material is there to print out, including the
2011 T&F Handbook, if not already printed. The handbook is an extension of the rules book as it tells all
the Arkansas adoptions about how meets should be conducted.
Remember that no additional qualifiers can be submitted from the conference meet unless it has been
submitted and approved as a CERTIFIED meet.
Coaches must know that they must report to the AAA office, immediately following your conference
meet (within 48 hours) any athletes to be entered in the state meet through a qualifying performance in
a certified meet. The form to be used is online. DO NOT send the form before the conference meet.
Each coach is responsible for sending his/her own athletes. The conference chair or meet host WILL
NOT do this for the coaches. The coach is the only one who will know what needs to be sent.
The reasons for sending the form to enter an athlete who met the standards at a certified meet are:
A.
B.
Meeting a qualifying standard in a conference meet, IF IT IS A CERTIFIED MEET, or
Meeting a qualifying standard in a regular season certified meet, IF NOT QUALIFYING BY
PLACE IN THE CONFERENCE MEET.
Report conference results as instructed on the “Reporting Qualifiers (advancers) …” sheet. This sheet
must be given to the Hy-Tek computer scoring operator as soon as possible. Complete results (Word
file) and the advancers file (.tcl) must be sent to the state meet scorer no later than the day following
the meet.
HOWEVER, any Saturday meets (April 24) must be sent as soon as possible in order for state meet sites
to be ready in time. At the same time the complete Word file results and advancers file must be sent to
nick@ahsaa.k12.ar.us
Remember that the timely advancing of results and qualifiers is critical!
PLEASE READ ALL PAGES CAREFULLY.
GIVE ALL APPROPRIATE INFORMATION TO THE HY-TEK SCORING OPERATOR.
Thanks!
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Arkansas Activities Association * 3920 Richards Road * North Little Rock, AR 72117
501-955-2500 * Fax 501-955-2600 or 955-2521
CHECKLIST FOR CONFERENCE and STATE TRACK MEETS
MEET DIRECTOR
Note: The AAA Track and Field Handbook includes all the Arkansas adoptions for procedures to use for all conference track
meets. The track handbook is available on the track page of the AAA web site, www.ahsaa.org…Sports… Track / XCountry.
Print this off and make several copies to give to key people and to have available at the meet.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
Set up FAT and have backup timers as needed.
Be familiar with the adopted procedures set forth in the AAA T&F Handbook.
Obtain and assign other workers for the meet
Train each head field judge and other event workers in advance. Provide with items needed for the event,
including rules, procedures, equipment, entries, clipboard and pencil.
Have experienced key officials: Referee, Starter, Head Field Judge, Clerk of the Course, Asst. Clerk.
Instruct Head Umpire and other Umpires or have Head Umpire instruct them.
Hy-Tek operator must have entries in the computer to create heat sheets and prepare event sheets.
Prepare event areas for all field events. Have “Event Closed” signs for each event.
Jumping pits should be well filled, smooth and moist; rake and tape ready.
See that HJ and PV landing pads are set up correctly.
Mark off shot and discus areas with 34.92 degree sector and restraining tape for safety.
Get measuring bars, crossbars and measuring tapes for field events.
Define restricted areas and mark off non-restricted areas for coaches and spectators.
Mark a boundary on the field to guide athletes to benches and proper warm-up area.
Rope off area near shot and discus to keep athletes and spectators in separate defined areas.
Have blocks ready and assign worker to get them to the proper place and take up again.
Instruct workers measuring shot and discus. (Measure discus to the lesser full inch ONLY. Drop any
fraction on discus throws – all other field events to the nearest lesser ¼ inch.)
Provide flags for running Umpires (yellow and white).
Provide flags for field event Umpires (red and white).
Set up wind gauges (3) and review operators, if needed, for LJ, TJ, 100 m, 100 H, 110 H, 200 m.
Provide appropriate paperwork: Coaches compliance forms, violation report forms, appeal forms, relay cards,
time schedule.
Review uniform and jewelry rules and procedures with key officials, including Clerk of the Course, Starter and
field event judges.
Jewelry and apparel rule: An athlete should not leave the clerk wearing jewelry or illegal uniform and
should receive a WARNING if arriving at the start with jewelry. Prior to check-in and warmup at field events
athletes may be reminded to be certain uniform is legal and there is no jewelry. If not legal when checking in
and beginning warmups, athlete will be WARNING first and a possible DQ.
Determine coaches meeting site and time with the Referee and announce frequently..
Provide radios or other communication devices to key officials. Do not permit use of electronic devices in the
competition venues.
Use the standard event numbers and Hy-Tek abbreviations found on the track page.
Expect the unexpected and be ready to handle anything properly.
AFTER THE CONFERENCE / DISTRICT MEET:
1.
2.
Be sure coaches know:
Places that qualify for state. (Top six in 7A and 6A, four in 5A and top two in all
others. Only the NEXT finisher is an alternate (7th, 5th or 3rd respectively.)
Noon Monday is the deadline to replace a qualifier with an alternate.
Be sure your Hy-Tek computer operator submits electronically (1) results (.doc), AND
(2) advancers files (.tcl) to designated person for your state meet AND to kathy@ahsaa.k12.ar.us, the
morning following the conference meet by 10:00 a.m. Instructions, if needed, are provided in the Hy-Tek
Manual and “Reporting Qualifier (Advancers) through Hy-Tek” form
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3.
Remind coaches to fax or e-mail any additional qualifiers from certified meets to the AAA office within 48
hours for verification. Must use the “Request to Use Certified Meet Performances” form.
Arkansas Activities Association * 3920 Richards Road * North Little Rock, AR 72117
501-955-2500 * Fax 501-955-2600 or 955-2521
HEAD TRACK COACHES’ VERIFICATION TO REFEREE
OF COMPLIANCE WITH NFHS RULES BOOK REQUIREMENTS
Meet
Date
Referee
“This is to verify and certify that all athletes of the school/team represented are in compliance with all requirements
and specifications of the National High School Federation Track and Field Rules Book, relating to uniforms, jewelry,
equipment, weight/size specifications and any other applicable requirements and expectations.
“I have verbally expressed to our school‟s personnel the expectation for sportsmanlike conduct and the display of
ethical and honorable citizenship throughout the meet and the pre- and post-meet activities. This includes, but is not
limited to, consideration of other athletes, coaches, meet officials, fans and additional personnel involved in the meet
and adherence to all rules, policies and procedures.”
A copy of this form shall be signed by the head coach of each competing school/team before that school‟s athletes shall be
permitted to participate. If a school has separate coaches for boys and girls teams, both coaches shall be required to sign
this form unless the head coach marks and assumes responsibility for compliance by both.
Boys
Girls
School
Head Coach or G/B Coach
MAKE COPIES AS NEEDED.
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Arkansas Activities Association * 3920 Richards Road * North Little Rock, AR 72117
501-955-2500 * Fax 501-955-2600 or 955-2521
CIRCLE CLASSIFICATION HERE
7A
6A
5A
4A
3A
2A
1A
Request to Use Certified Meet Performance(s)
to Enter Athlete(s) in the State Track Meet
COACHES DO NOT SEND UNTIL AFTER YOUR CONFERENCE MEET
Time Requirement: Must be submitted by NOON Monday AFTER the conference track meet.
DO NOT send before your conference meet !!!!!
PLEASE ENTER INFORMATION ON EACH APPROPRIATE LINE – CHECK SPELLING OF NAMES
School
Coach
Hy-Tek School Abbreviation:
(Found on the track page of the AAA web site – 3 or 4 letters)
Phone
Fax
E-mail
Purpose: To allow athletes to enter the state meet based on performance in a regular season or conference certified track
meet IF NOT QUALIFYING BY PLACE IN THE CONFERENCE MEET. This may be for one of the following reasons:
Please indicate A or B for each event:
A. Meeting a qualifying standard in a conference meet, IF IT IS A CERTIFIED MEET, or
B. Meeting a qualifying standard in a regular season certified meet, IF NOT QUALIFYING BY PLACE IN THE
CONFERENCE MEET.
CHECK ONE:
BOYS
GIRLS
PLEASE LIST BOYS AND GIRLS ON SEPARATE FORMS
Do NOT list athletes who qualified by place in a conference meet.
Do NOT list names in the “athlete” column for a relay team.
Inv. or
Conf.
MEET/SITE
DATE
ATHLETE
EVENT
MARK
A
or B?
(above)
HAS ALL INFORMATION BEEN COMPLETED?
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Fax to AAA office by noon Monday after conference meet. 501-955-2600
HY-TEK OPERATOR’S MANUAL FOR
ARKANSAS HIGH SCHOOL TRACK AND FIELD
Requires Meet Manager and the Seeding Option
Provides consistency for setup and format for all state meet information and results
MEET SETUP – Two Methods of Getting Started (and all the standard settings)
A. File: Open an existing database and “save as” your new event, or
B. File: Create a new event.
EVENTS LISTING – Use AAA list of event numbers. Events and event numbers must be listed before athletes
can be entered in the events.
SCHOOL ENTRY – Use AAA list of Hy-Tek school abbreviations –Full Name – upper and lower case. School
must be entered before that school‟s athletes can be entered.
ATHLETE ENTRY – Full name – upper and lower case. Highlight the name of the school on the screen before
entering each school‟s athlete names.
ATHLETE EVENT ENTRY – On each athlete‟s screen, enter the event number for each event in which the
athlete will participate. If the event limitation has been set up correctly the program will alert the operator if the
event limitation is being exceeded.
SEEDING – (Dana Wells)
Before seeding, make sure you have all your scratches and changes entered into the computer. Always seed Field
events first in order to get the Field event score sheets (or palms, or both) out to the events. Then seed the running
events and print out a Meet Program for the Clerk.
A. FORMING HEATS
1.
From the main menu choose Seeding.
2.
Select the event(s) you want to seed.
3.
Click Start Seeding
4.
It will ask if you want to pick break points. I answer no to all except the 800s, 1600s, 3200s, and 3200 relay.
On those events I usually pick my own break points for heats.
5.
For the field events, the next screen will show you the number of entries for finals and will allow you to enter
number of athletes per flight. On the verticals I key as many athletes as I have. Then at the event they can
set the 3, 4, or 5 alive as they want. On the horizontal jumps and throws, it is a matter of preference. I
usually look at how many athletes there are and then break it into a pretty much equal amount in each flight.
(usually 7 or 8 per flight, but sometimes 6 or 9).
6.
For the running events, as stated earlier, I pick break points for the long races. This is also personal
preference (and coaches preference). How many can you time in a heat. You click on the box where you
want to break the heats, and then click save. You will get a Preview/Adjust screen; click save again.
7.
For the short races (races that are run in lanes) you will get a screen showing number of entries, the number
you set for athletes per heat, and the number of heats. You can change the number of heats if you choose
to, but there is really no reason to do so. Click ok. If you are running prelims, the next screen asks for the
advancement formula. You have 5 choices (shown at the bottom) to choose from. After making your choice
click ok. Click save at the Preview/Adjust screen. If there are no prelims, you will go straight to the
Preview/Adjust screen, skipping the Advancement Formula Screen.
8.
Once you have seeded the meet, you are ready to print out the field event score sheets for the field events,
the finish line sheets (if you are hand-entering times into Hy-Tek), and the Meet Program for your bench
person.
MAKING CHANGES IN HEATS (drops, adds, substitutes) – REHEATING, IF NEEDED (Dana Wells)
A. To make changes to heats:
1.
In the run menu, click adjust (middle of screen). This will take you to the Preview/Adjust Screen.
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2.
3.
You can scratch athletes by double-clicking on their name and answering yes to the prompt.
You can add athletes (who are already entered in the meet) by clicking on Show Eligible Athletes, finding their
name in the list, and then clicking and dragging them up to the heat and lane where you want them. (If you
don‟t have any room you will have to add a heat, or go back to your events and increase the number of lanes
for each heat.)
B. To reheat:
1.
Go to your seeding option and choose the events you want to reheat.
2.
When you click start seeding, you will get a message to proceed and reheat. Answer yes and follow the
directions given above for seeding.
MAKING CHANGES IN HEATS (drops, adds, substitutes) – REHEATING, IF NEEDED
PRINT OUT ENTRY LISTS FOR EACH COACH TO REVIEW (Latito Williams)
A. FOR SCRATCH/ADD PURPOSES – Under the Reports menu, select “Entry Lists”. Use the options that
are selected on the following screen:
B. PRINT OUT EACH RUNNING EVENT FOR CLERK OF THE COURSE and FIELD EVENT JUDGES
1.
LANE ASSIGNMENTS – Under the Reports menu, select “Finish Line Score Sheets”. Make sure and
select all of the events so that they will be in the correct order for the event starters and all
timers.
2.
PRINT OUT COMPETITORS FOR EACH FIELD EVENT - Under the Reports menu, select “Field
Event Score Sheets”. Make sure to select all of the events so that they will be in the correct order
for each field event judge.
ENTERING RESULTS
FINISHLYNX
VIDEO TIMING
FIELD EVENTS
PRINTING RESULTS FOR EACH EVENT WITH RUNNING TEAM SCORE (Cathy Holder)
A. In the Run menu:
1.
After you click on Get Times, or press F3 of the event you‟re working on (after all heats have been run, if it‟s a
heated event)
2.
Click on Score or press Ctrl S. If it‟s a heated event, it‟ll look at all heats. If not, it will score that event with
the combined team scores and how many total events have been scored under your event you just scored.
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3.
Choose print at the top of the screen that pops up. If you‟ve chosen print preview in Setup, Report
Preferences, Printer Set-up, Preview to screen first.
Do not try to get a 2-column document by saving it that way in Hy-Tek. Telling it 2 columns will
make it narrow enough to be formatted into a 2-column document after it is in Word.
FORMATTING RESULTS TO BECOME A WORD DOCUMENT (.doc) –
SHORT VERSION:
Click Reports
Results
Click Select All
Create Report
(Will see layout)
Upper center – button (envelope with arrow)
SAVE Menu
Save files
Click down menu
At the bottom click Word File
OK
***(If you are given the option to save it in an older version or a newer version, choose the newer one.)
ALTERNATE INSTRUCTIONS – APRIL 2009:
MM uses Crystal Reports version 7.0 which exports Microsoft Word files in Word 2.0 format. This old Word format
cannot be opened by Office Word 2003 SP3 and Office Word 2007 because these current Word versions by default
have a registry setting that disables the opening of old Word formats. In order for you to re-enable Old Word File
Formats, you must download the file named UnblockWord.reg from the Microsoft web site and Run the downloaded
file. It will quickly change the Registry to allow the opening of old Word formats. The UnblockWord.reg can be
downloaded from:
http://download.microsoft.com/download/2/8/B/28B644CE-9A30-4D99-AFEF830A4FB5B839/UnblockWord.reg
PREFERRED FORMAT FOR FINAL WORD DOCUMENT
Font: Arial OR Arial Narrow, 8.5 pt. / 9.0 pt.
Margins: All .5
Data includes: Finish number, name, school, time/distance, points, wind
Some names will have no points.
Some events will have no wind reading.
Columns: 2
Spaces between: .3
Line between: Yes
DO NOT include seed times or heat number in the results.
Delete all NT, ND, etc.
State records for each event: Yes, following the name of each event, OR records as a separate document
Overall Rec: Mark
!
Year
Holder (Full name, school)
4A State Rec: same as above, use correct classification (1A, 2A, 3A, 4A, 5A, 6A, 7A)
SENDING ADVANCERS FROM CONFERENCE TO STATE HY-TEK OPERATOR
Number of Advancers (Qualifiers) from Each Conference:
Classes 7A and 6A – Six
Class 5A - 4
All Others - Two
Procedure for Advancement:
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Once the conference meet is complete the Hy-Tek scoring operator will export advancers as
follows:
1.
2.
3.
4.
5.
6.
7.
8.
9.
At main screen click on “File”
Click on export
Click on Advancers
In the Export Advancers dialog box click on “select all.” Then enter the number to advance (top
how many from each event advance)
Click Export
This will create a .tcl file. It will be saved to the tfmeets folder on your hard drive, or save file to
My Documents or somewhere you can find it easily.
You will get a dialog box that says “Export Successful” and gives the name of the .tcl file. Write
down the name.
Sending Advancers and Results electronically - From your e-mail program, navigate to your hard
drive and to your tfmeets folder or place where you saved the .tcl file. Locate the name of the
.tcl file that you wrote down and attach it.
Then e-mail the advancers file (.tcl) and the results in a Word document (.doc) to your state meet
Hy-Tek operator (E-mail address will be provided) AND to nick@ahsaa.k12.ar.us.
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Arkansas Activities Association * 3920 Richards Road * North Little Rock, AR 72117
501-955-2500 * Fax 501-955-2600 or 955-2521
HY-TEK EVENT NUMBERS FOR CERTIFIED,
CONFERENCE AND STATE TRACK MEETS
GIRLS
1
3
5
7
9
11
13
15
17
19
21
23
25
27
29
31
33
BOYS
2
4
6
8
10
12
14
16
18
20
22
24
26
28
30
32
34
EVENT
High Jump
Long Jump
Triple Jump
Shot
Discus
Pole Vault
3200 m Relay
100/110 m Hurdles
100 m Dash
1600 m Run
400 m Relay
400 m Dash
300 m Hurdles
800 m Run
200 m Dash
3200 m Run
1600 m Relay
These event numbers shall be the standard event numbers that are to be used for all certified, conference and state
track meets and the Meet of Champs.
HY-TEK COMPUTER SCORING PROGRAM
The Hy-Tek Computer Scoring system is the Official Track and Field Scoring program of the Arkansas Activities
Association. Because of this adoption Arkansas schools can purchase this program at a 25% discount. To run a
track meet the Meet Manager Program is needed plus the Seeding Option.
To purchase or learn more about this program, Hy-Tek contact information is given below. Be sure to mention that
you are an Arkansas High School that is a part of the Arkansas High School Activities Association for Track and Field.
That will ensure getting the discount. Schools that always end up hosting meets because other schools don‟t have a
track might consider asking the schools to share the cost of the scoring program. This would make it even more
affordable for everyone.
Hy-Tek Contact Information:
Web Site: www.hy-tekltd.com
Meet Manager Information: http://www.hy-tekltd.com/track/winmm/index.html
Team Manager Lite Information: http://www.hy-tekltd.com/User_Guides_HTML/TFTM/HTML/index.html
E-mail: sales@hy-tekltd.com
Office 252-633-5111
Fax: 252-633-5122
Tech Support: 615-599-4364
Tech Support E-mail: mm@hy-tekltd.com
Track coaches who are not frequent computer users or need more technical expertise, please contact your school‟s
technology manager for help in getting started.
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2010-2012 – HY-TEK ABBREVIATIONS
7A/6A
West
Bentonville BENV
Fayetteville FAYE
FS Northside FSNS
FS Southside FSSS
Rogers ROGE
Rogers Heritage HERI
Springdale SDAL
Springdale Har-Ber HARB
Central
Bryant BRY
Cabot CABO
Catholic CATH
Conway CONW
LR Central LRCH
Mount St. Mary‟s MSM
North Little Rock NLR
Van Buren VANB
Russellville RUSS
South
Benton BENT
El Dorado ELDO
JA Fair FAIR
Lake Hamilton LKHA
LR McClellan MCCL
Pine Bluff PINE
Sheridan SHER
Texarkana TEXA
East
Jacksonville JACK
Jonesboro JONE
LR Hall HALL
LR Parkview PKVW
Marion MARN
Mountain Home MTNH
West Memphis WMEM
Searcy SEAR
5A
West
Alma ALMA
Greenbrier GRNB
Greenwood GRWD
Harrison HARR
Huntsville HUNT
Morrilton MORR
Siloam Springs SILO
Vilonia VILO
Southwest
Arkadelphia ARKA
Camden Fairview CFV
CAC CAC
Hope HOPE
Hot Springs HOTS
Lakeside Hot Springs HSLS
LR Christian LRCA
Magnolia MAGN
East
Batesville BATE
Beebe BEEB
Blytheville BLY
Forrest City FORR
Greene County Tech GCT
Nettleton NETT
Paragould PARA
Wynne WYNN
Southeast
Crossett CROS
Mills University Studies MILL
Monticello MONT
North Pulaski NPUL
Sylvan Hills SYLV
Watson Chapel WACH
West Helena WHEL
White Hall WHHA
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4A
4A 1
Berryville BERR
Farmington FARM
Gentry GENT
Gravette GRAV
Ozark OZAR
Pea Ridge PEAR
Prairie Grove PGRV
Shiloh Christian SHIL
4A 3
Brookland BROK
Gosnell GOSN
Highland HILD
Osceola OSCE
Pocahontas POCA
Trumann TRUM
Valley View VYVW
Westside Jonesboro WSJO
4A 2
Cave City CAVE
Clinton CLIN
Heber Springs HEBE
Lonoke LONO
Marianna MARI
Newport NEWP
Southside Batesville SSBA
Stuttgart STUT
4A 4
Booneville BOON
Clarksville CLRK
Dardanelle DARD
Dover DOVE
Mena MENA
Pottsville POTT
Subiaco SUBI
Waldron WALD
4A 7
Ashdown ASHD
Bauxite BAUX
De Queen DEQU
Malvern MALV
Nashville NASH
Oak Grove OAKG
Pulaski Academy PULA
Pulaski Robinson ROBI
4A 8
DeWitt DEWI
Dumas DUMA
Fordyce FORD
Hamburg HAMB
Lakeside Lake Village LSLV
McGehee MCGE
Pine Bluff Dollarway DOLL
Star City STAR
Warren WARR
3A
3A 1W
Cedarville CEDV
Elkins ELKI
Green Forrest GFOR
Greenland GLND
Lincoln LINC
West Fork WESF
3A 2
Bald Knob BALD
Barton BART
Brinkley BRIN
Harding Academy HARD
3A 1E
Bergman BERG
Flippin FLIP
Marshall MARS
Melbourne MELB
Mountain View MTNV
Valley Springs VSPR
Yellville-Summit YELL
3A 3
Corning CORN
Earle EARL
Harrisburg HABG
Hoxie HOXI
TR/Packets/ConferenceTrackMeetPacket.doc
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Riverview RVVW
Rose Bud ROSE
Manila MANI
Piggott PIGG
Rivercrest RVRC
Tuckerman TUCK
3A 5
Arkansas Baptist ABAP
Cutter Morning Star CMS
Episcopal Collegiate EPIS
Fountain Lake FTNL
Glen Rose GROS
Jessieville JESS
Mayflower MAYF
3A 8
Camden Harmony Grove CHG
Drew Central DREW
Fordyce FORD
Rison RISO
Smackover SMAC
3A 4
Atkins ATKI
Charleston CHAR
Lamar LAMA
Lavaca LAVA
Mansfield MANS
Paris PARI
Perryville PERR
3A 7
Bismarck BISM
Centerpoint CPT
Fouke FOUK
Genoa Central GENO
Lafayette County LAFA
Prescott PRES
2A
2A 2
Cedar Ridge CEDR
Cotter COTT
Midland MIDL
Pangburn PANG
Quitman QUIT
Salem SALE
2A 4
County Line COLI
Decatur DECA
Eureka Springs EURE
Hackett HACK
Hartford HART
Mountainburg MTBG
Union Christian UCA
2A 5 N
Abundant Life ABUN
Bigelow BIGE
England ENGL
Lutheran LUTH
2A 3
Buffalo Island Central BIC
Cross County CRCO
East Poinsett County EPC
Marked Tree MARK
Marmaduke MARM
Maynard MAYN
Rector RECT
Riverside RSID
Walnut Ridge WALN
2A 5S
Cutter Morning Star CMS
Danville DANV
Hector HECT
JD Leftwich/Magazine MAGA
Mt. Ida MIDA
Mtn. Pine MTNP
Two Rivers TWIN
Ola OLA
Western Yell WYC
Westside Johnson County WSJC
2A 6
Augusta AUGU
Carlisle CARL
Clarendon CLDN
Des Arc DESA
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Magnet Cove MACV
Poyen POYE
St. Joseph CSJ
White Co. Central WCC
Conway Christian CCHR
2A 7E
Bearden BEAR
Dermott DERM
Hampton HAMP
Hermitage HERM
Junction City JUNC
Norphlet NORP
Parkers Chapel PACH
Strong STRO
Woodlawn WOOD
Hazen HAZE
Hughes HUGH
Marvell MARV
McCrory MCCR
Palestine-Wheatley PALW
2A 7W
Dierks DIER
Foreman FORE
Gurdon GURD
Horatio HORA
Mineral Springs MINS
Murfreesboro MURF
Spring Hill SPGH
Wickes WICK
1A
1A 1
Academics Plus ACAD
Mulberry MULB
Nemo Vista NEMO
Kingston KGSN
Mt. Judea MTJU
Oark OARK
Scranton SCRA
St. Paul STPA
Wonderview WOND
1A 3
Concord CONC
Fourche Valley FVAL
Guy Perkins GUYP
Izard Co. Consolidated IZAR
Mammoth Springs MAMM
Midland MLND
Norfork NORF
Plainview PLAV
Shirley SHIR
Sloan Hendrix SHDX
Southside Bee Branch SSBB
Timbo TIMB
1A 5
Acorn ACOR
Caddo Hills CADD
Kirby KIRB
Ouachita OUAC
Van Cove VANC
1A 2
Alpena ALPE
Deer DEER
Jasper JASP
Lead Hill LEAD
Omaha OMAH
Rural Special RURA
Western Grove WGRV
1A 4
Armorel ARMO
Crowley‟s Ridge Academy CRA
Hillcrest HILL
Kipp Delta KIPP Lisa Academy LISA
Ridgefield Christian RCHR
Weiner WEIN
1A 6
Blevins BLEV
Emerson EMER
Nevada Co. NEVA
Saratoga SARA
Sparkman SPAR
Stephen STPH
TR/Packets/ConferenceTrackMeetPacket.doc
14
Trinity Christian TRIN
Arkansas Activities Association * 3920 Richards Road * North Little Rock, AR 72117
501-955-2500 * Fax 501-955-2600 or 955-2521
CONFERENCE AND STATE TRACK MEET SCORERS
REPORTING QUALIFIERS (ADVANCERS) THROUGH HY-TEK AND FAX
FROM
CONFERENCE MEETS TO STATE MEET HY-TEK OPERATORS



Number of Advancers (Qualifiers) from Each Conference/District:
Classes 7A and 6A - Six (Only the 7th place finisher will be an alternate.)
Classes 5A - Four (Only the 5th place finisher will be an alternate.)
All Others - Two (Only the 3rd place finisher will be an alternate.)
Note to coaches: If you know at the conference meet that a qualifier will not participate in a qualified event at the
state meet, please notify the conference meet director so he/she can notify the coach of the alternate and the state
scorer. Alternates will only be added to the state meet through Monday
NOTE: Conferences that do not submit advancers and results electronically to the state meet
scorer must pay $100 to the state scorer to help offset the additional time and effort for
manually entering the qualifiers.
The check should be mailed to the Hy-Tek operator for your classification immediately following
the conference meet and the results must be faxed within 24 hours to the scorer. Email
addresses and fax numbers are given.
RE: ADVANCING RESULTS AND QUALIFIERS – CONFERENCE TO STATE
A. Once the conference meet is complete, the Hy-Tek scoring operator will export advancers as follows:
1.
In Meet Manager, go to the conference database.
2.
Click File…..Export……Advancers
3.
The screen will show all events. Select all.
4.
To the right it will ask how many advancers (See above.)
5.
Create export and save file to My Documents or somewhere you can find it again. (Another example: Save to
Desktop.)
6.
Send advancers (.tcl file) as an e-mail attachment to state meet Hy-Tek operator.
7.
ALSO, send a full set of results as a Word document (see instructions – Hy-Tek Manual).
8.
ALSO, send a full set of results AND advancers file to nick@ahsaa.k12.ar.us.
B.
1.
2.
3.
4.
When the State Meet„s designated Hy-Tek operator receives the information he/she will:
Save the results file (Word document) and the advancers file to the computer.
For advancers, go to File…….Import……… Entries.
Select the file and - Open – OK-OK-OK.
Also, print out the complete meet results, in case of an alternate becoming a qualifier.
C.
Each STATE meet Hy-Tek operator will send results AND advancers file (.tcl) to
Karl.koonce@lh.k12.ar.us AND nick@ahsaa.k12.ar.us by 10 pm. the day of your event.
See the Hy-Tek Manual for info on setting up a meet and exporting files.
See page 2 for State and MOC Meet Directors and Hy-Tek Operators.
1
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15
STATE TRACK MEET SITE INFORMATION
2011
SITE
Conway HS
Thursday, May 5
7A
6A
(.32)
Russellville HS
Friday, May 6
Hy-Tek Operator
Keith Dale
kdale@bryantschools.org
Cell - 501-209-1560
Johnny Kennedy
Conway HS
Kennedyj@conwayschools.net
Cell – 501-336-7327
Fax – 501-450-6631
Cindy Jones
Cindy.Jones@rsdmail.k12.ar.us
Cell - 479-223-0264
Charlie Goodman
Russellville HS
Charlie.Goodman@rsdmail.k12.ar.us
Cell – 479-264-4012
Eilleen Ellars
ellarse@hssd.net
Cell – 501-922-8687
Fax – 501-620-7829
Jim Gentry
Hot Springs HS
gentrj@hssd.net
Cell – 501-617-0244
Fax – 501-620-7829
Casey Chester
Pocahontas HS
casey.chester@pokey.k12.ar.us
Cell – 870-378-6962
Fax – 870-892-8857
David Wellman
david.wellman@pokey.k12.ar.us
Cell – 870-378-6962
Fax – 870-892-8857
Cathy Holder
Genoa Central HS
cholder@dragons.k12.ar.us
Cell - 903-826-2412
Fax – 870-653-6848
Mike Keese
Harding Academy HS
mkeese@harding.edu
Cell – 501-278-9648
Fax – 501-279-7213
Keith Fimple
Fort Smith Schools
kfimple@forsmithschools.org
Cell – 870-403-1731
Fax – 479-648-8204
Glynn Stewart
Union Christian HS
Gstewart19178@mac.com
Cell – 479-806-6532
Fax – 479-783-9342
Tonya Bayne
baynet@acorn.dmsc.k12.ar.us
Cell – 479-216-1118
Fax – 479-394-1041
Mike Jackson
Acorn HS
jacksonm@acorn.dmsc.k12.ar.us
Cell – 479-216-1732
Fax – 479-394-1041
Anita Martin
anitadmartin@yahoo.com
Cell – 501-802-3808
Karl Koonce
Lake Hamilton HS
Karl.koonce@lh.k12.ar.us
Cell – 501-282-3481
Fax – 501-767-9318
(.32)
Hot Springs HS
Thursday, may 5
5A
(.32)
Pocahontas HS
Saturday, May 7
4A
3A
2A
(pyro)
Harding University,
hosted by Harding
Academy HS
Thursday, May 5
(.32)
FS Southside HS,
hosted by Union
Christian HS
Thursday, May 5
Meet Director
(.32)
1A
Acorn HS
Thursday, May 5
(.32)
Lake Hamilton HS
Saturday, May 14
MOC
(.32)
2
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16
NO JEWELRY
INTRODUCTION: Track and Field and Cross Country athletes are prohibited from competing
while wearing any jewelry. (NFHS 2011 Rules Book) The only exceptions to this rule are
religious and medical medals and watches. While not inclusive, the following are some
examples of allowed vs. prohibited items.
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
p.
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
LEGAL ITEMS:
Watch – When worn on the wrist.
Religious medal – Medal must be taped to the body under the uniform (no chain allowed).
Medical alert medals – Taped to the body, the faceplate may show.
Insulin pump – Appropriately secured.
Heart monitor – Only with the physician‟s statement documenting the need (shown to the meet
referee).
Atomizer
Glasses
Rubber bands or elastic bands to control hair even if the band has a small piece of metal.
A scrunchie or a ribbon to control hair.
A cast or brace – Unless on the throwing hand.
Tattoo – Unless objectionable.
Regulation headband – Must be unadorned except for school name, school nickname, or school
mascot.
Regulation “sweat band” for the head or wrists when needed - Must be unadorned except for
school name, school nickname, or school mascot.
An American flag not to exceed 2 x 3 inches.
Either a commemorative or memorial patch, not to exceed 4 square inches, only on uniform
bottom.
One manufacturer‟s logo/trademark is permitted on each piece of apparel which does not exceed 2¼
square inches and may not exceed 2¼ inches in any dimension.
ILLEGAL ITEMS:
Cloth/yarn/hemp/etc., bracelets, necklaces.
Rubber band(s) on wrist/ankle/neck.
Earrings – even if covered with tape.
Rings or any other jewelry (i.e., navel rings, tongue rings, eye brow rings, and other pierced body
parts).
Barrette, beads/etc.
Face/body paint and/or sticker.
Glitter.
Baseball cap, hat, scarf, bandanna, do-rag, etc.
Pins, except to hold on competitor numbers.
Ribbons, pins, etc., attached to shoes/shoelaces (exception-Computer Chips).
Clerks, the meet referee, starters, and field event judges, etc., must still try to do preventive
officiating and check all athletes before they compete. However, if an athlete competes or attempts
to compete while wearing illegal uniform/other apparel, and /or illegal items/equipment, he/she is
TR/Packets/ConferenceTrackMeetPacket.doc
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subject to disqualification. If an athlete competes or attempts to compete while wearing jewelry, the
participant is subject to a warning first and second to disqualification.
TR/Packets/ConferenceTrackMeetPacket.doc