APPENDIX A
DOCUMENT RECORD
ENVIRONMENTAL
STUDY REPORT
ELGIN COUNTY ROAD 24
RELOCATION PROJECT
COUNTY OF ELGIN
MUNICIPAL CLASS
ENVIRONMENTAL ASSESSMENT
SPRIET ASSOCIATES
MARCH 2013
Spriet Associates
155 York Street
London, Ontario, Canada
N6A 1A8
To
Clayton Watters, Director of Engineering Services
Peter Dutchak, Deputy Director of Engineering Services
County of Elgin Engineering Services Department
Copy
From
Subject
John R. Spriet, Project Engineer, Spriet Associates
David Mihlik, Project Planner
ENVIRONMENTAL STUDY REPORT
Elgin County Road 24 Relocation Project
Municipal Class Environmental Assessment, County of Elgin
March 12, 2013
203182-1
Date
File
Contents
Phone: 519-672-4100
Fax: 519-433-9351
E-mail: mail@spriet.on.ca
cwatters@elgin-county.on.ca
pdutchak@elgin-county.on.ca
mail@spriet.on.ca
NOTICE OF COMPLETION
LOCATION MAP
SUMMARY
1.
2.
3.
4.
5.
6.
INTRODUCTION AND PLANNING PROCESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1.1
Introduction
1.2
Municipal Class EA Planning Process
1.3
Project Reports
PROBLEM STATEMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2.1
Shoreline Erosion
2.2
Existing Conditions
2.3
Proposed Problem Statement
ALTERNATIVE SOLUTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3.1
Municipal Class EA Alternatives
3.2
Proposed Alternative Solutions
3.3
Provincial Policy Statement Review
3.4
County of Elgin Draft Official Plan
3.5
Municipality of Central Elgin Official Plan
3.6
Township of Malahide Official Plan
3.7
Phase 1 Consultation
3.8
Phase 2 Consultation
3.9
Assessment of Alternative Solutions
ROAD DESIGN ALTERNATIVES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
4.1
Alternative Road Alignments
4.2
Phase 3 Consultation
4.3
First Nations Consultation and Engagement
4.4
Assessment of Design Alternatives
PROJECT DESCRIPTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5.1
Description of the Proposed Project
5.2
Approach to Road Relocation
5.3
Property Acquisition
5.4
Geotechnical Investigation
5.5
Archaeological Assessment
5.6
Natural Heritage Study
5.7
Property Owner Consultation
5.8
Natural Heritage Design Features
IMPLEMENTATION AND MONITORING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6.1
Addressing Project Comments
6.2
Summary of Recommendations
6.3
Project Monitoring Guidelines
1-1
2-1
3-1
4-1
5-1
6-1
APPENDICES
A.
B.
DOCUMENT RECORD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (bound as separate report)
PROJECT REPORTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (bound as separate report)
APPENDIX A
DOCUMENT RECORD
Project:
Elgin County Road 24 Relocation Project
Schedule C, Municipal Class Environmental Assessment, County of Elgin
Report:
ENVIRONMENTAL STUDY REPORT
Date:
Notes:
March 12, 2013
1. This record of project correspondence and documents has been prepared as part of the
requirements for a Schedule C municipal project, planned in accordance with the Municipal
Class Environmental Assessment, 2011 (Class EA). The Proponent for the project is the
County of Elgin. Documents are included up to the preparation date stated above. Subsequent
Class EA correspondence is available from the County or Spriet Associates, the project
consultants.
2. The Document Record is intended to provide a summary of the Class EA planning and
consultation process completed for the project. Documents are listed by date, and referenced
by page number (starting with Ax-1). In most cases, the document creation date is used as
the filing date. For each document that is included, a brief summary of the document content
is provided to indicate the context within the Class EA process. In some cases, brief excerpts
from the document are provided to outline project comments.
3. To reduce duplication, correspondence and reports are usually only reproduced once. Refer
to each document for copy distribution. Some extended e-mails, with copies of prior e-mails
attached, may be reduced to minimize duplication. Final versions of project reports are listed,
with the reports provided in Appendix B (App. B).
4. Draft copies, fax cover pages, consultant proposals and interim reports, informal notes and
comments, correspondence considered to be personal, and correspondence within the project
group (project consultants and County of Elgin staff), are generally not included in the
document record. Also not included are mailing lists for the circulation of Class EA notices
to members of the public and property owners, correspondence with property owners
concerning property access for project studies and surveys, compensation for crop damage
during project studies, and correspondence regarding the proposed new road and sitespecific property and site development concerns. Correspondence not included is retained
in the project files.
5. All final archaeological assessment reports, and Ontario Ministry of Tourism, Culture and
Sport (MTCS) clearance letters for these reports, are included. Draft and interim
archaeological assessment reports and MTCS correspondence with the project archaeologist
on archaeological requirements are not included, but are kept on file.
6. Where an exact interpretation of specific documents is required, reference should be made
to the original copies on file at either the County of Elgin office, or the office of Spriet
Associates.
SPRIET ASSOCIATES - 2031821MG02A_Appendix-A.wpd
A1
ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2004-04-19
App. B
Azmi M. Hammoud and
Philip R. Bedell,
Golder Associates Ltd.
Report prepared for Elgin County (see Appendix B - Project Reports):
Geotechnical Investigation, Lake Erie Bluff Slope, Elgin County Road 24
(Dexter Line) County of Elgin, Ontario (Draft Report)
2005-02
App. B
Shoreplan Engineering
Limited
Report prepared for Elgin County (see Appendix B - Project Reports):
Road 24 Shoreline Protection Concepts
Clayton Watters, Director
of Engineering Services,
County of Elgin
Letter to John R. Spriet, Spriet Associates:
•
Initial authorization for Municipal Class EA (Phase 1)
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
2006-05-17
Ax-1
2006-07-20
App. B
Bruce Pinchin and
Milo Sturm, Shoreplan
Engineering Limited
Report prepared for Elgin County (see Appendix B - Project Reports):
Road 24 Shoreline Protection Design
2006-09-28
App. B
Patrick Cannon and
Michael Tanos,
Terraprobe Limited
Report prepared for Elgin County (see Appendix B - Project Reports):
Geotechnical Engineering Assessment, Lake Erie Shoreline Slope
Stability and Erosion, Elgin County Road 24, Port Bruce, Ontario
2006-09-29
Ax-2
David Mihlik (DM),
Project Planner,
Spriet Associates
E-mail to Fisheries and Oceans Canada, Ministry of Natural Resources, Catfish
Creek Conservation Authority and Kettle Creek Conservation Authority:
•
Notice for a preliminary informal agency meeting on the proposed County
Road 24 road relocation project, to be held October 25, 2006, at the
Engineering Services Department, County of Elgin Administrative Building
2006-10-24
Ax-4
DM, Spriet Associates
Meeting Agenda and Class EA Phase 1 Project Outline:
•
Agenda for the Oct. 25, 2006 informal preliminary meeting between
agencies, County of Elgin staff and project consultants
•
Preliminary Project Outline: Project Approach, Existing Studies, Preliminary
Problem Statement, Project Alternatives
•
Preliminary meeting with staff from Fisheries and Oceans Canada, Sarnia
District; MNR Aylmer District; Catfish Creek CA; Kettle Creek CA; project
consultants
•
purpose of meeting was to have an informal discussion on the proposed
approach to shoreline protection, including groyne construction, and
concerns
2006-11-29
Ax-10
Tony Difazio, Resource
Planning Coordinator,
Catfish Creek
Conservation Authority
E-mail to Spriet Associates:
•
1996 air photo showing the potential flood areas in Port Bruce under a
Regional Storm Event (from CCCA 1985 flood plain mapping study)
2007-06-15
App. B
Giles Aubertin and
Philip Bedell,
Golder Associates Ltd.
Report prepared for Elgin County (see Appendix B - Project Reports):
Geotechnical Assessment and Investigation, Catfish Creek Slope, Elgin
County Road 24 (Dexter Line), County of Elgin, Ontario (Draft Report)
2007-08-10
Ax-12
Rick Thompson,
Ministry of Natural
Resources, Aylmer
E-mail to Milo Sturm, Shoreplan Engineering (forwarded):
•
review of comments on report prepared by Shoreplan Engineering on
proposed shoreline protection for County Road 24 (see Appendix B)
•
includes e-mail and Memo, dated Aug. 8, 2007, from Doug Ryan, MNR, with
comments on the proposed shoreline protection, recommended Terms of
Reference, and comments on the submitted report
2007-11-07
Ax-19
Mike Taylor, Water and
Waste Water Operations
Manager,
Township of Malahide
Letter to Clayton Watters, Elgin County:
"The Board of Directors for the Port Burwell Secondary Water System
requests the consideration of the County that it become part of the Board
participating in the Environmental Assessment of the shoreline erosion of
Dexter Line.
As our waterline runs adjacent to Dexter Line it is felt that our participation
in discussions would be appropriate."
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A2
ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2008-01-06
Ax-20
Doug Lynds,
Wingate Lodge Limited
E-mail to Clayton Watters, Elgin County:
"As you know we ( Wingate Lodge Limited) are owners of lake front
property east of the proposed location of a groyne into lake Erie near Port
Bruce.
We are very interested in knowing the location and date of public
meetings on this subject.
We would appreciate it if you could advise us when you know where and
when these meetings will take place. ..."
2008-02-04
Ax-21
DM, Spriet Associates
Phase 1 Public Consultation Program:
•
Class EA Public Notice
2008-02-28
Ax-22
Clayton Watters, Director
of Engineering Services,
County of Elgin
Letters arranging newspaper notices for Phase 1 Public Meeting:
•
Aylmer Express; ad placed in paper for the weeks of March 3 and 10
•
Lake Erie Beacon; ad placed in paper for the weeks of March 3 and 10
•
St. Thomas Times Journal; ad placed in Saturday, March 8 and 15 papers
2008-02-29
Ax-27
Nina Edwards-Tokai
3189 Colin St., Port Bruce
Phase 1 Public Consultation Program - Comment:
"... I opt for #2 in your alternatives, ..."
"The plight of people living on the south side of this road is a humanitarian
problem, ..."
"... The proposed new route down Jamestown Line, will be difficult in a
winter such as we are having now, especially for the school buses..."
"The fast trip to the St. Thomas hospital, would also be curtailed by the
loss of Road 24, affecting everyone. ..."
2008-03-08
Ax-28
Catherine Gardiner
(owns cottage on Port
Bruce beach)
Phase 1 Public Consultation Program - Comment:
"My concern regarding the construction of a groyne, regardless of its size,
is that it will have a detrimental effect on Port Bruce beach where my
husband and I have a cottage. I would not want to see a repeat of the
severe beach erosion that took place around 1970 which caused the two
or three cottages closest to the pier to fall into the lake. ..."
2008-03-09
Ax-29
DM, Spriet Associates
E-mail to Mike Taylor, Waste and Waste Water Operations Manager, Township
of Malahide:
•
Attached Notice for March 19/08 Public Meeting
•
Attached Project information and Location Plan
2008-03-18
Ax-30
Robert Weare
529 George St.,
Port Stanley
Phase 1 Public Consultation Program - Comment (e-mail):
•
Alternative solution proposed: "... Temporarily move the Dexter Line Road
north using JUST NEEDED repair to keep the road safely away from the
lake with a temporary fix ... Plan all assessments for relocating the Dexter
Line Road to join the Nova Scotia Line at Copenhagen Ontario. ALSO add
a north road from Road 73 where it turns east after crossing the Catfish
Creek Bridge. ..." (see document for description of proposed approach)
2008-03-19
Ax-31
DM, Spriet Associates
Phase 1 Public Consultation Program:
•
Meeting Agenda, Figure 1 (Project Study Area) and Comment page
(circulated at the Public Meeting)
•
EA Notice and project information
•
large photo page used at meeting
2008-03-19
Ax-38
Ron Allensen
55751 Lakeshore Line
Port Burwell
Phase 1 Public Consultation Program - Comment
"... I absolutely disagree that the "Do Nothing Option" requires
consideration. Consider what this option represents to the community of
Port Bruce or their future prosperity. The "Do Nothing Option" can only
tell us about the continuation of squandered land, money and precious
resources. ..."
"... With subsequent evaluation of alternatives and more input, I believe
somewhere between options 1 and 2 will be found a wise, cost effective,
long term solution to the problem at hand. ..."
2008-03-19
Ax-39
Public Meeting
Phase 1 Public Consultation Program
•
Attendance List for March 19, 2008 Public Meeting
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
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A3
ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2008-03-19
Ax-43
Brian Smith
49315 Dexter Line
Phase 1 Public Consultation Program - Comment
"If all possible I would like to see full shoreline protection and leave the
Road alone. Lakeshore is a tourist attraction. To see the lake from the
Road it would be sad to see that taken away and lost."
2008-03-20
Ax-44
Dan and Debbie Pratt,
3389 Waneeta Beach Rd.
Phase 1 Public Consultation Program - Comment:
•
Preferred approach: "... The option of adding the stabilization groyne and
moving part of Dexter Line would be the best option in our opinion..."
•
Road closure:"... We feel that the options of "closing the road" or "doing
nothing" would have grave result for our community. As we are a small
recreational community access is of highest priority. ..."
•
Concerns about flooding Port Bruce
•
Concerns about wildlife habitat and Dexter Line relocation
•
Could Dexter Line be relocated in sections, as needed?
•
Groyne concern: "... In the event that the groyne does cause loss of
Waneeta Beach Waterfront what recourse would the 8 current
homeowners have? ..."
2008-03-23
Ax-46
Richard and
Linda Hilton
46799 Harding Smith
Line, Sparta
Phase 1 Public Consultation Program - Comment:
"... We believe that it's a waste of time and money to keep relocating the
road, considering the fact that erosion will continue. We firmly believe,
along with so many of our community and residents, that Shoreline
Protection project (point #5 in your letter) is the only and best way to
resolve this problem for a long time. ..."
"If there are fees or money required from us and the community to help
with this project, we will be glad to help. ..."
2008-03-24
Ax-47
Phil Eatock
RR2 Springfield
Phase 1 Public Consultation Program - Comment:
"I feel our money would be better spent repairing the old road and tackle
the erosion problem with breakwalls or hire a consultant to find the
answers !!! To keep yielding to the lake is not an solution to the problem."
2008-03-24
Ax-48
Ken Huber
10054 Walker Road
Phase 1 Public Consultation Program - Comment
"Measures to control shoreline erosion should be taken, not only to give
the residents of Port Bruce a land route out of their village, but also to help
maintain a direct link to Port Stanley and maintain commerce flowing in
both directions. ..."
"... A relocation of the road to join Dexter Line to Martyn Line to
Jamestown Line seems like an extreme measure to take, as this option
would seem to me to be very expensive and disruptive to not only the
residents of Port Bruce, but to those of Martyn Line, Jamestown Line and
Rush Creek Line. If shoreline control is not taken Rush Creek Line will no
longer exist and Port Bruce will become an island. ..."
2008-03-24
Ax-50
Mary Innes
RR2 Springfield
Phase 1 Public Consultation Program - Comment
"I object to changing the existing Road instead of fixing the old road,
breakwalls should be installed to prevent erosion."
2008-03-24
Ax-51
Sally Martyn,
46211 Sparta Line
Phase 1 Public Consultation Program - Comment:
"... The area for the relocation of County Road 24 is a highly sensitive
ecosystem in our Carolinian life zone in the Catfish Creek watershed. It
should not be disturbed or infringed upon any further with new road
construction. Both option 1A and 1B should not be considered."
"... should construct the shoreline groin and other groins where needed to
maintain the current road as long as possible. We should begin
encouraging traffic to use County Road 45 (John Wise Line) to Imperial
Road (Hwy 74) as the main route into Port Bruce."
"Relocating the road to Martyn Line, Jamestown Line and Rush Creek
Line would also be an environmental disaster for this ecosystem. These
small roads are winding, with steep hills and pass through the Catfish
Creek Valley. To straighten them out and widen them would be disastrous
to this ecosystem. Eventually County Road 24 will have to be closed but I
believe with groins the closure can be diverted for many years with far
less damage to the area. ..."
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
SPRIET ASSOCIATES - 2031821MG02A_Appendix-A.wpd
A4
ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2008-03-25
Ax-52
Frank Lenard
602 George St.,
Port Stanley
Phase 1 Public Consultation Program - Comment:
•
A system for beach restoration, called the "Lenard System" (Canadian
Patent 2,137,768) is suggested (see letter in documentation) for use along
the eroding shoreline area.
•
A copy of the Patent has been obtained for project review (see Patent
Abstract following letter).
2008-03-26
Ax-57
Gale and George Maurer
47159 Martyn Line
Phase 1 Public Consultation Program - Comment:
"We feel it would be best to preserve the entire shoreline and keep the
road where it is. ..."
"The bushes around Martyn Line are full of deer and turkey. As much as
we like the idea of having a paved road, moving the road to Martyn Line
would cause major ecological upset. The cost of straightening out Martyn
+ widening + putting in a road bed to support the kind of traffic that Dexter
sees; as well as making sure it's wide enough in the gullies for the water
line would be crazy...."
2008-03-26
Ax-58
John Luttmer
47359 Dexter Line
Phase 1 Public Consultation Program - Comment:
"The closing and/or rerouting of Dexter Line in the vicinity of the village of
Port Bruce, ... is, in my view, the opportune time to initiate a shoreline
protection pilot project. ... this project should be as simple as erecting a
lateral wave breaker wall consisting of loose rock and other suitable
materials sufficient enough to stop wave action from reaching the bluff
and creating a beach area as a result. The pilot area in question would
include the shoreline from Port Bruce to Barnum's Gully. Once a beach is
established, the expertise gained at this shoreline protection project could
be extended (marketed) to other shoreline areas throughout the province
and beyond. ..."
2008-03-27
Ax-59
Doug Lynds
Wingate Lodge Limited
Phase 1 Public Consultation Program - Comment:
"I attended the Public Meeting on March 19 on behalf of Wingate Lodge
Limited. ... We have a concern regarding the building of a groyne. The
groyne would initially be 100 feet long. However, with erosion at 6' per
annum, it would be extended to nearly 300' in 30 years. We believe that
as time goes on and the groyne becomes longer, it would have a negative
impact on our property which is east of the proposed groyne. ... It would
also impair our ability to build similar structures at a future date. ..."
2008-03-27
Ax-60
John Parks Martyn
PO Box 34, Sparta
Phase 1 Public Consultation Program - Comment:
"... Natural geographical factors are going to continue to operate as
regards the continued erosion of the Lake Erie shoreline in this area. Face
up to this and make your plans accordingly. ..."
"Alternative 3: "Out of the question. I would hope that today's engineers
would take into consideration other disciplines such as biology and
geography. To desecrate this area would be a crime."
"Alternative 4: "A real possibility. Port Bruce is not a major venue. Should
we continue to frustrate nature by maintaining roads that will eventually all
be eroded anyway!"
2008-03-27
Ax-62
Christina Shelley
48219 Rush Creek Line
Phase 1 Public Consultation Program - Comment
"Please leave Dexter Line the way it is. Please and fix the problem. I ride
it every day and do NOT wish to change my travel. Please "No" new road
for me."
2008-03-27
Ax-63
Ronald Shelley
48219 Rush Creek Line
Phase 1 Public Consultation Program - Comment
"Leave Dexter Line the way it is and fix the problem. No new Road."
2008-03-27
Ax-64
J.R. Robertson
(Wingate)
Phase 1 Public Consultation Program - Comment
"... It is my opinion that this road should be saved in its present location. it
is the only road in Elgin county where a visitor as well as the residents
can view the beautiful lake Erie views. ..."
"... I would like proof or a guarantee that the construction of this groyne
will not adversely affect the beach in front of my cottage or destroy the
bank that supports our community pool."
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
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ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2008-03-27
Ax-65
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
Phase 1 Public Consultation Program - Comment:
Dexter Line Petition (191 signatures)
"We the undersigned residents of Dexter Line and surrounding area draw attention to the County of
Elgin and John R. Spriet and Associates our responses to the Municipal Class Environmental
Assessment (Phase 1) request for public comment on the Elgin County Road 24 (Dexter Line)
Relocation Project.
Please see attached list of supporters of LAKE SHORE PROTECTION and the attached list of
views of these supporters.
Please ensure all of the attached documentation is included for incorporation into the Planning &
Design of the above mentioned project.
Public Input and Comments ...
1) Reference County of Elgin Corporate Goals: All corporate goals should be used when considering
decisions to close existing roads, expropriating farm land and allowing land to be lost to erosion. County
of Elgin Goals should be followed. ...
2) Reference Catfish Creek Conservation Authority's mandate. CCCA is the overseer of the
Lakeshore. The Governmental mandate is to ensure Rivers, Lakes and Streams are properly
SAFEGUARDED, MANAGED AND RESTORED. ...
3) Lakeshore property is irreplaceable. To do nothing to protect this land is inexcusable. It has been
noted that there has been a 40% increase in the property assessment on lands of the North Shore of
Lake Erie. This assessment alone shows the value that will be lost if this land is not protected. ...
4) Protect Dexter Line (County Road 24), the Municipal Water line, Ontario Hydro lines, Telephone
and Cable services and the Municipal Drains. Provide engineered lateral Sea Wall from Wauneta Beach,
Wingate Lodge extending to Barnum's Gully. Installing this retaining wall would cost 20% of the total
cost of the proposed Dexter Line Relocation and the cost to relocate all of the above mentioned services
to a new location. Protecting Dexter Line would provide dual access to Port Bruce residents, businesses
and the surrounding community.
5) An observation has been made by a local authority that the Lake Shore area between Port Bruce
and Port Stanley was the most underdeveloped Lake Front property they had seen in all their time
travelling through the Great lakes, this includes Commercial, Residential or Recreational. If this Lake
Shore property is properly protected development could then be a possibility. ...
6) Having Dexter Line protected, zoning could be readdressed to allow future development which in
turn would create a tax base that could inevitably pay for the Lakeshore Protection Project."
The Petition included four attachments:
•
County of Elgin - Corporate Goals
•
Catfish Creek Conservation Authority - Mandate / Objectives
•
Lake Erie Beacon article, Jan. 20/06, "Lakeshore Properties Assessed Almost 40% Higher"
•
Aylmer Express, Feb. 8/06, "County wants to encourage new economic development"
2008-03-28
Ax-86
George Cleminshaw
3181 Hale Street
Port Bruce
Phase 1 Public Consultation Program - Comment:
"Closing Dexter Line is not an option for the following reasons:
In the case of the bridge being closed due to an accident etc. Dexter Line
would be the only egress point out of Port Bruce
Port Bruce is susceptible to flooding and two egress point are required to
ensure Hamlet residents can be safely evacuated
Closing Dexter Line would be very harmful to the Port Bruce business
community. Many tourists coming from the west (London, Port Stanley
and St. Thomas etc.) use Dexter Line to visit Port Bruce."
2008-03-31
Ax-87
E-mail from David Marr
Phase 1 Public Consultation Program - Comment:
•
Review of comments at public meeting: "... I do believe that the majority of
residents want us to protect the shoreline as much as possible and to
save the existing road and water line. ..."
•
Should investigate a range of potential solutions to shoreline erosion,
such as the use of old dump trucks, construction of multiple groynes
•
Comment on County's responsibility for property owners land and homes
•
Comment on erosion concerns at west end, potential access problems
2008-04-01
Ax-88
Mike Down, (shoreline
resident) East Elgin
Realty Inc., Aylmer
Phase 1 Public Consultation Program - Comment:
•
A copy of the Project Location plan was submitted with notes and
alternative road relocation alignments marked on the plan
SPRIET ASSOCIATES - 2031821MG02A_Appendix-A.wpd
A6
ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2008-04-02
Ax-89
Mr. and Mrs. Peter
Sjoerdsma
47553 Dexter Line
Phase 1 Public Consultation Program - Comment:
"As a landowner on Dexter Line Rd. we would highly recommend fixing
the lake erosion and have it done for good. Instead of having the same old
problem every 30 - 40 years. It may not be as profitable for some
company. But fair way to use landowners and taxpayers would be to do it
right the first time and more likely the cheapest."
2008-04-10
Ax-90
DM, Spriet Associates
Phase 1 Public Consultation Program - Summary
•
Document summarizes comments received during the Phase 1 Public
Consultation Program, and includes EA Notice, project information and
Project Study Area plan, comment summary (Table 1), comments
•
Only the Consultation Summary (page 1) is reproduced in the Document
Record, as comments have been individually documented
2008-04-21
Ax-91
R. Millard, CAO/Clerk,
Township of Malahide
Phase 1 Public Consultation Program; Letter and report to Elgin County:
•
Letter to Elgin County, advising that Malahide Township Council passed a
resolution on April 17, 2008 adopting the Report of April 3, 2008, on "Lake
Erie Erosion - County Road # 24"
Concerns outlined in the April 3, 2008 Report from Malahide Township:
•
"Lake erosion and its impact on County Road #24 is a major concern to
Malahide Township. It is also a major concern to the Port Burwell
Secondary Water System and all its water users."
•
"County Road #24 is one of only two major routes in and out of Port Bruce,
... While the winter population may only be several hundred people, the
summer residents will double or triple this number."
•
"County Road #24 is the westerly route from Port Bruce to the closest major
centre which is the City of St. Thomas. This is also where the closest
hospital exists. Maintaining an access to the west is, therefore, of significant
importance to these ratepayers. This hamlet does have a history of flooding."
•
"If County Road #24 is closed and something were to happen to the bridge
in Port Bruce, the south part of the hamlet would be isolated with no means
of exit."
•
"The "Port Burwell Secondary Water system" is a water system that has a
single trunk line going easterly along County Road #24 from the pumping
station located in Central Elgin to Vienna in Bayham Township."
•
"Anything that adversely affects County Road #24 will impact on this system.
There is no looping or back-up water system."
•
" Thousands of water users will be affected by this erosion problem if the
road and waterline were destroyed. The financial impact to this water system
and the end users will be significant."
•
"The water system cannot be down for any period of time. Alternative routing
or immediate repairs will be a necessity."
•
"This lake erosion will isolate a community to one access and cause financial
hardships over an entire water system."
•
"Malahide Township Council would support any financial request to the
Provincial and or Federal Government for funding to help address our issues
or prevent further lake erosion."
2008-04-24
Ax-93
DM, Spriet Associates
E-mail (copy also mailed) to Doug Lynds, Wingate Lodge Limited
•
follow-up to previous e-mails on behalf of Wingate Lodge
•
concerns with possible construction of a shoreline groyne to be reviewed
by Shoreplan Engineering.
•
request for any plans or information from Wingate Lodge regarding any
future shoreline erosion work planned by Wingate Lodge
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
SPRIET ASSOCIATES - 2031821MG02A_Appendix-A.wpd
A7
ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2008-04-30
Ax-95
Donald Leitch, Chief
Administrative Officer,
Mun. of Central Elgin
Phase 1 Public Consultation Program - Comment; Letter to Spriet Associates:
"... Council, at its meeting of April 28, 2008, passed a resolution providing
the following comments on the project:
•
The cost of relocating the Port Burwell Secondary Water System
main should be factored into the total cost of relocating County Road
24 (Dexter Line) as part of the financial analysis of the options;
•
Central Elgin has concerns with utilizing Martyn Line, Jamestown
Line and Rush Creek Line as a possible new location for County
Road 24 because the existing road allowances are narrow with
numerous curves;
•
The County be encouraged to pursue all options to maintain the
current alignment of County Road 24; and
•
The County of Elgin is requested to continue to keep Central Elgin
informed of any locations under consideration as options for the
relocation of County Road 24."
2008-05-02
Ax-97
Steve Peters, MPP
Elgin-Middlesex-London
Copy of Letter to Hon. Donna Cansfield, Ont. Min. of Natural Resources, and
Hon. Loyola Hearn, Min. of Fisheries and Oceans, Canada
"Please find enclosed a letter and a copy of a Globe and Mail story from
Mr. John Luttmer, a Sparta area resident who has ongoing concerns
about erosion along the north shore of Lake Erie.
As you both may be aware, lakeshore erosion is a pressing issue in my
riding as many constituents who own land along the lakeshore have lost
much of their properties to the lake over the years, Some landowners
have lost half or more of their properties over the past two or three
decades and municipal roads have had to be moved at great expense to
municipalities and their ratepayers. In fact, another road is proposed to be
moved in the east part of my riding due to lakeshore erosion.
Ministers, I would also appreciate your reviewing this matter and
responding directly to Mr. Luttmer. ..."
(Refer to the document for text of John Luttmer's letter and attachments.)
2008-05-14
Ax-101
Doug Lynds
Wingate Lodge Limited
E-mail from Doug Lynds, for Wingate Lodge Limited:
"At present we do not have any plans in regard to shoreline protection."
2008-05-14
Ax-102
DM, Spriet Associates
E-mail to Bryan Hall, General Manager / Secretary Treasurer, Kettle Creek
Conservation Authority.
•
The e-mail provides preliminary project information on the County Road
24 (Dexter Line) Relocation Class EA that had been prepared for the
Preliminary Public Meeting on March 19, 2008 (Project Information February 2008, and Figure 1 - Project Study Area
•
The e-mail also notes that a Background Natural Heritage Study is being
prepared, and (for study purposes) Alternative 3 has been divided into two
alignments (3A and 3B). A list of road relocation alternatives is included.
2008-07-02
Ax-104
Kim Pineo
(shoreline property owner)
E-mail from Kim Pineo to Joe Preston, MP, and Steve Peters MPP, copied to
Clayton Watters (forwarded):
"I look forward to our meeting July 10/08, to discuss in detail the Elgin
County Road 24 (Dexter Line) Relocation Project. Based on the petitions
presented to you earlier, the consensus of the local community are in
support of Elgin County Road 24, not being relocated and that the North
Shore of Lake Erie be protected from further erosion, there by protecting
this County Road, water line and other services.
I am writing to you today, requesting that your offices research any and all
funding that may be available Federally and Provincially to assist the
County of Elgin with protecting Dexter Line, County Road 24."
2008-07-09
Ax-105
DM, Spriet Associates
Project Status Report prepared for Elgin County
•
review of Class EA Phase 1 (completed), Problem Statement, project
alternatives, public / agency comments, Phase 2 approach, studies
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
SPRIET ASSOCIATES - 2031821MG02A_Appendix-A.wpd
A8
ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2008-07-21
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
Ax-120
Donna Cansfield, Minister
Ontario Ministry of Natural
Resources
Copy of Letter to John Luttmer in response to previous correspondence from
Steve Peters, MPP:
"Steve Peters, MPP for Elgin-Middlesex-London, has shared with me your
letter regarding erosion on the north shore of Lake Erie. I am pleased to
respond. ... The Catfish Creek Conservation Authority has been delegated
responsibility for flood and erosion -related natural hazards, including
those impacting the shoreline of Lake Erie. ... You may want to bring your
concerns to Mr. Kim Smale, General Manager / Secretary -Treasurer,
Catfish Creek Conservation Authority, ... The Ministry of Natural
Resources currently doe s not have a program in place to provide financial
assistance to address shoreline property damage, but we continue to
work closely with municipalities and others to address shoreline issues. ...
If you require additional information, please contact Rick Thompson,
Lands and Waters Technical Specialist in our Aylmer District Office, ..."
2008-09-24
App. B
Dave Hayman, BioLogic
Project Report (see Appendix B - Project Reports):
"Natural Heritage Study Background Report", September 2008.
•
Report provides an assessment of natural heritage features for the
proposed County Road 24 road relocation alternatives
2008-11-02
App. B
Milo Sturm,
Shoreplan Engineering
Letter Report (see Appendix B - Project Reports)
•
Review of project alternatives, updated cost estimates for shoreline
protection, and responses to Phase 1 comments
2008-11-06
Ax-121
Larysa Andrusiak,
Ambulance & Emergency
Management Coordinator,
County of Elgin
Memo to Clayton Watters, Director of Engineering Services, County of Elgin on
the potential EMS impact of closing Dexter Line west of Port Bruce:
•
Site review on Nov. 5 by County staff, Ambulance Contractor and Elgin-St.
Thomas EMS Operations Manager; toured Dexter Line, Port Bruce area
•
Malahide Twp: 67 residences on Dexter Line in Township; 160 residences
in Port Bruce: 350 permanent residents, 800 summer residents
•
Central Elgin: 39 residences on Dexter Line from Martyn Line to the
Malahide Township border.
•
January 2004 to August 2008: Elgin-St. Thomas EMS responded to
approx. 98 calls over the 4 year, 8 month period, ave. 20+ calls annually
•
Average ambulance response times for Code 4 (most urgent) calls within
Malahide Township (includes Port Bruce) around 8 minutes. With
relocation to new Terrace Lodge Ambulance Base (Hwy 3), response time
expected to improve by 1 - 2 minutes.
•
"... Of course multiple avenues of egress into an area are preferable from
an emergency management perspective. However, from our analysis
there does not appear to be a significant impact on response time into the
Port Bruce area via the bridge if it becomes the only access into the area.
There are a number of locations in Ontario and within the County that do
not have multiple routes of egress. ..."
•
"... With regard to the bridge, in speaking with the Catfish Conservation
Authority, the height of the bridge into Port Bruce is higher than the 100
year Flood level and even higher than the Regional Storm level which
accounts for storm events which may occur every 250 years. The bridge
appeared to be well maintained and I understand it is approximately 30
years old which is not considered old for bridges."
2008-11-11
Ax-122
DM, Spriet Associates
E-mail to Malahide and Central Elgin Fire Chiefs, Elgin County Detachment of
the Ontario Provincial Police
•
Brief outline of project alternatives; July 2008 Status Report attached
•
Request for comments on the provision of emergency services if County
Road 24 is closed west of Port Bruce
2008-11-13
App. B
Frank Berry,
F.R. Berry and Associates
Letter Report (see Appendix B - Project Reports)
•
Transportation planning and review of project alternatives
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ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2008-11-16
Ax-124
Inspector Ryan Cox,
Commander, OPP Elgin
County Detachment
E-mail from Inspector Cox to DM, Spriet Associates, containing comments on
project alternatives provided by Sergeant Gord Bruce:
•
"Option # 1 and # 2 are the best for the emergency services. They all
have the same final out come. The road remaining in its present location
permitting a second access route into Port Bruce from the West. ..."
•
"Option # 3 for policing or the public is not very safe. The road is narrow
has very steep hills and an old bridge single lane bridge. I don't believe it
would support any truck traffic, i.e. a fully loaded fire truck. The turns are
tight and snow in the winter with the increased traffic could be hazardous.
The bridge into Port Bruce floods in the spring this would creates no
access into the Village when this happens."
•
"Option # 4 is a poor idea it's would make Imperial Rd the only access into
Port Bruce and the bridge in the spring has flooded before and I'm sure it
will do so again. When this happens all access into Port Bruce will be
stopped for fire, ambulance and police. Its never a good idea to only have
one way in and one way out."
•
"Option # 5 not an option that we should endorse, quicker and better
access to the areas we police are always a benefit."
2008-11-21
Ax-126
Milo Sturm, Shoreplan
Engineering
E-mail with comments on a visit to Frank Lenard's residence in Port Stanley
and site review of his work to control shoreline erosion with his patented
method of sandbag construction and placement.
•
Site visit on Nov. 20 to residence in Port Stanley to review waterfront
shoreline protection work, past correspondence and Patent document
•
Evident that the bluff of his property has been stabilized
•
"... In my opinion, the system of sand fill bags can trap sand, but is not
suitable for long term development of shore protection. ..."
•
"... The use of the bag system on a rapidly eroding cohesive shoreline
such as along the County Road 24 is not recommended. In my opinion, it
will not work. The bags could not deal with the wave activity and the
nearshore lowering that exists at this site."
2009-05-19
Ax-127
Frank Lenard
602 George St.,
Port Stanley
Follow-up letter to Nov. 21, 2008 correspondence from Milo Sturm, Shoreplan
Engineering, concerning his method of erosion control:
•
Response to comments by Milo Sturm (Nov. 21, 2008) on the "Lenard
System" of shoreline protection
2009-06-05
Ax-128
Steve Peters, MPP for
Elgin-Middlesex-London
Letter to George Smitherman, Ontario Minister of Energy and Infrastructure,
and Dwight Duncan, Ontario Minister of Finance, concerning provincial
assistance for shoreline erosion on the Lake Erie shoreline in Elgin County:
"Please find enclosed a letter from Warden Graham Warwick of the
County of Elgin ... several points along the north shore of Lake Erie
experience serious erosion by either natural or man-made causes. ... a
key County of Elgin road, Dexter Line, is in danger of becoming unusable
for motorists travelling between the lakeside communities of Port Bruce
and Port Stanley. This road has been relocated at least twice ...
The residents of the Port Bruce and the surrounding area are especially
affected by this matter. Dexter Line is the only east-west that leads to and
from the hamlet. These residents are also serviced by a municipal water
line that runs parallel to the county road.
County officials have held a series of public consultations ... and have
extensively studied their options. Two alternative approaches: ... the
relocation of the road with the construction of a groyne to help stem
erosion at a projected cost of approximately $9 million; the retention of the
existing road with full shoreline protection measures at an estimated cost
of between $32 million - $51 million. The second alternative is favoured by
most residents. ... both of these alternatives are far beyond the County's
financial means.
... County officials have asked both my office and my federal counterpart
to investigate what funding options might be available from senior levels
of government. ... With this in mind, I would appreciate your reviewing
these matters, exploring ways the provincial government may be of
assistance ... and responding directly to Warden Warwick. ..."
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
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A10
ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2009-09-08
Ax-129
ORIGIN
John R. Wilson, County
Councillor, Elgin County
DOCUMENT DESTINATION / SUBJECT / CONTENTS
Letter to Joe Preston, MP, Elgin-Middlesex-London, and Steve Peters, MPP,
Elgin-Middlesex-London, outlining the lakeshore erosion problem and
requesting their assistance in obtaining senior government funding.
•
Preliminary cost estimate attached ($10 million), for Alt. 1A with groyne,
including costs for waterline relocation and Catfish Creek erosion
protection (at Cedar Bend)
"Waterline relocation to new road alignment (3.5 km)
New Road Alignment Construction
(including: land, engineering, archaeological
assessment and access to existing properties)
Groyne
Access Road to Groyne
Erosion Protection at Cedar Bend (Catfish Creek)
Total
$1,000,000
$3,000,000
$1,500,000
$3,500,000
$1,000,000
$10,000,000"
2009-09-18
Ax-132
Steve Peters, MPP
Elgin-Middlesex-London
Letter to: George Smitherman, Minister of Energy and Infrastructure
Dwight Duncan, Minister of Finance
Donna Cansfield, Minister of Natural Resources
Jim Watson, Minister of Municipal Affairs and Housing
Leona Dombrowsky, Minister of Agriculture, Food and Rural Affairs
•
Letter to Ontario government ministers, with letter from John Wilson
attached, outlining the County Road 24 erosion problem, proposed road
relocation project and budget (Alt. 1A); request for government funding
2009-10-06
Ax-134
Jim Watson, Minister of
Municipal Affairs and
Housing (MMAH)
Letter to Graham Warwick, Warden, County of Elgin
•
Initial response to Sep. 18, 2009 letter from Steve Peters, regarding the
County financial assistance for the road project; response will be provided
following a Ministry review coordinated by MMAH
2009-10-30
Ax-135
Donna Cansfield, Minister
of Natural Resources
(MNR)
Letter to Graham Warwick, Warden, County of Elgin
•
Initial response to Sep. 18, 2009 letter from Steve Peters. MNR is unable
to respond to shoreline erosion project until Mun. EA is completed,
although staff could begin informal discussions. Suggests contacting Rick
Thompson, Aylmer District MNR, for more information.
2009-11-05
Ax-136
Robert Klager, Chief of
Staff, Natural Resources
Canada
Letter to Joe Preston, MPP
•
Response to letter on behalf of Minister of Natural Resources
•
Letter forwarded to Minister of Transport, Infrastructure and Communities
2009-12-07
Ax-137
Jim Prentice, Minister of
the Environment
(Canada)
Letter to Joe Preston, MPP
•
Response to letter; notes that Environment Canada does not have a
funding program to mitigate the effects of erosion or flooding
•
Suggests reviewing Environment Canada web site for incentive programs,
funding from Infrastructure Canada under the Building Canada Fund.
2010-01-14
Ax-138
Clayton Watters, Director
of Engineering Services,
Elgin County
Report to Elgin County Council
•
Report provides an update on the Class EA, indicating that the EA is now
in Phase 2, with studies being prepared to assess alternatives before the
public and review agencies are formally consulted again.
•
Staff are also pursuing any potential project funding opportunities
•
Recommendation: "That staff be directed to pursue any funding programs
available for a Dexter Line lake bank erosion solution."
•
Report includes a Location Map and Preliminary Cost Estimate (attached)
•
Correspondence items concerning funding assistance attached to the
Council Report are listed here as separate documents (see above)
2010-02-09
Ax-144
Clayton Watters, Director
of Engineering Services,
Elgin County
Report to Elgin County Council
•
Project update for Council, with recommendation to amend the Class EA
Problem Statement with regard to the Port Burwell Secondary Watermain,
and add another Alternative (3B).
•
Alternative 3B is added (road relocation without shoreline protection):
SPRIET ASSOCIATES - 2031821MG02A_Appendix-A.wpd
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ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2010-02-18
Ax-148
Sherry Pineo, Area
Supervisor, Aylmer
District, Min. of Natural
Resources
Letter to Clayton Watters, County of Elgin
•
Follow-up to Jan. 18, 2010 meeting at Elgin County, with clarification that
Aug. 10, 2007 letter from Doug Ryan, MNR on the proposed groyne was
only intended to provide comments on the Shoreplan engineering report
with regard to project Terms of Reference, and should not be considered
as MNR acceptance of the proposed shoreline works.
•
The proposed shoreline groyne could require a Work Permit, use of the
shoreline area under the Public Lands Act and a MNR Class EA.
2010-02-25
Ax-150
Joe Preston, MP; with
attached letter from John
Baird, Minister of
Transport, Infrastructure
and Communities,
Canada
Cover letter to County of Elgin with attached letter from Minister of Transport,
Infrastructure and Communities:
•
Letter outlines funding programs available from the federal government for
the proposed road relocation project
•
Proposed shoreline erosion work is not in an eligible investment category
•
Copied letter to Jim Bradley, MPP, Ontario Min. of Transportation
2010-03-12
Ax-153
Bonnie Vowel, Warden,
John Wilson, Councillor,
Tom Marks, Councillor
(Dexter Line Erosion
Committee),
County of Elgin
Report to Elgin County Council
•
Summarizes recent project meetings and funding status
•
Notes that no funding would be available for shoreline protection, and that
approvals for the proposed groyne could be onerous
•
Proposed solution is to relocate Dexter Line away from the lake, at an
approximate cost of $3.5 million (includes Catfish Cr. erosion protection)
•
Next step in the EA process is a public meeting (April - May 2010)
2010-04-14
Ax-156
DM, Spriet Associates
Phase 2 Public Consultation Program
•
Class EA Notice for circulation and publication (see May 10/10 summary)
•
Newspaper notices placed in the following publications:
St. Thomas Times Journal: Saturday, May 1,Wednesday, May 5
Lake Erie Beacon: Friday, May 7
Aylmer Express: Wednesday, April 28, Wednesday, May 5
•
Location Map
2010-04-14
Ax-158
DM, Spriet Associates
Phase 2 Public Consultation Program
•
Project information, MCEA chart, Response Form
•
Circulated to Review Agencies, property owners and area residents who
had previously submitted correspondence (with EA Notice and Map)
•
Copies also provided at the May 12 Public Meeting
2010-04-21
Ax-162
Tim Banick,
47278 Dexter Line, Sparta
Phase 2 Public Consultation Program
E-mail to M. McDonald and C. Watters, Elgin County
•
providing comments as a property owner along Dexter Line
•
comments on the proposed road relocation route, timing for the second
public meeting, lack of communication with property owners
•
concern that second public meeting had not been held
•
reported in media that relocation of Dexter Line would cut through
property; understands that other options dismissed because of economics
•
concerned that owners will be threatened with expropriation
•
suggests that there are other alternatives, such as existing road
allowances, that could be used with less impact on private properties
•
would like more project information and a property owner meeting
2010-04-26
Ax-164
DM, Spriet Associates
Phase 2 Public Consultation Program
E-mail to Aylmer Express Newspaper
•
confirmation of EA Notice for April 28 and May 5 publication
2010-04-26
Ax-167
DM, Spriet Associates
Phase 2 Public Consultation Program
E-mail to Lake Erie Beacon Newspaper
•
confirmation of EA Notice for May 7 publication
2010-04-27
Ax-170
DM, Spriet Associates
Phase 2 Public Consultation Program
E-mail to St. Thomas Times Journal Newspaper
•
confirmation of EA Notice for May 1 and May 5 publication
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
SPRIET ASSOCIATES - 2031821MG02A_Appendix-A.wpd
A12
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Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2010-05-06
Ax-173
Brian Campbell,
48209 Rush Creek Line,
Port Bruce
E-mail to Spriet Associates
•
property owner on Rush Creek Line, concerned about bank erosion along
Catfish Creek, adjacent to County Road 24; who will repair bank erosion?
•
also concerned about the potential increase in traffic flow on Rush Creek
Line if County Road 24 is closed and traffic has to be rerouted
2010-05-09
Ax-174
DM, Spriet Associates
Phase 2 Public Consultation Program
E-mail to C. Watters and P. Dutchak, Elgin County;
Review Agency Circulation Summary
•
List of Agencies / utilities that were circulated
•
Review Agency Notice (form)
•
Project Information (same as sent to property owners), EA Notice, Map
•
Agency Response (form); responses requested by May 28, 2010
2010-05-10
Ax-184
DM, Spriet Associates
E-mail to C. Watters and P. Dutchak, Elgin County; Phase 2 Public
Consultation Program, Public and newspaper circulation summary:
1. Circulation to property owners in the immediate project area
2. Circulation to previous correspondents (mailing lists kept on file)
3. Newspaper Notices
2010-05-10
Ax-186
DM, Spriet Associates
Phase 2 Public Consultation Program; As a follow-up, copies of the Review
Agency information (see May 9/10) also e-mailed to the following agencies:
Mun. of Bayham, Mun. of Central Elgin, Twp. of Malahide
Catfish Creek Cons. Authority, Kettle Creek Cons. Authority
Southwest Regional Office, Ministry of the Environment
SW Ontario - Env. and Land Use, Agriculture, Food and Rural Affairs
London - Culture Programs Unit, Ministry of Culture
Western Municipal Services, Ministry of Municipal Affairs
Aylmer District, Ministry of Natural Resources
Southern Ontario District, Fisheries and Oceans Canada
2010-05-10
Ax-197
Spriet Associates
Phase 2 Public Consultation Program
Plan showing proposed County Road 24 alignment on air photo
•
Plan printed for presentation at the May 12 Public Meeting
2010-05-11
Ax-198
W. Armstrong, Regional
Environmental Planner,
Southwestern Region
Ministry of the
Environment
Phase 2 Public Consultation Program
E-mail to DM, Spriet Associates, with the following comment:
"... preliminary MOE issue is how the realigned road will deal with run-off
from both quality control and quantity perspectives.....hence we would
expect there to be discussion of stormwater management during and after
construction"
2010-05-11
Ax-199
Shoreplan Engineering
Limited
Phase 2 Public Consultation Program
Updated plan from Shoreplan Engineering for the May 12 Public Meeting
•
Plan shows the proposed road alignment and projected 25, 50 and 100
year shoreline recession lines with and without groyne construction.
2010-05-11
Ax-200
Robert Weare,
529 George St.,
Port Stanley
Phase 2 Public Consultation Program - comments
•
Fax to John Spriet, Spriet Associates, with extensive comments and map
sketch outlining an alternative approach to County Road 24 relocation.
2010-05-12
Ax-205
DM, Spriet Associates
E-mail to M. Tait, Min. of Natural Resources with additional project information:
•
Preliminary Public Meeting Notice, issued Feb. 4/08 for March 19 meeting
(meeting notice, project information)
•
Meeting Agenda, Location Map, Comment Form (March 19/08 Prel. Mtg.)
•
Status Report, July 9/08
•
Letter, dated Feb. 18/10, to Clayton Watters, Elgin County, from Sherry
Pineo, Ministry of Natural Resources
2010-05-12
Ax-207
DM, Spriet Associates
Phase 2 Public Consultation Program
•
Meeting Agenda; circulated at the start of the meeting to participants
2010-05-12
Ax-208
Public Meeting
Phase 2 Public Consultation Program
•
Public Meeting Attendance List
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
SPRIET ASSOCIATES - 2031821MG02A_Appendix-A.wpd
A13
ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2010-05-12
Ax-210
Jim Crane, 14867 Putnam
Rd., RR1 Springfield
Phase 2 Public Consultation Program; Response Form comment:
"Malahide-Central Elgin Line Division 41 Acre Parcel (Location)
Like Meeting"
2010-05-13
Ax-211
Derek Komadowski,
Bell Canada
Phase 2 Public Consultation Program, Response Form comment:
"Bell has several buried cables and roughly a dozen pedestals on Dexter
Line in the area that is being considered for relocation. Please keep us
informed on the developments."
2010-05-13
Ax-212
Tony Ierullo,
Hydro One Networks
Phase 2 Public Consultation Program; Response Form standard response:
•
'This office has no concerns with the proposed project'
2010-05-13
Ax-213
DM, Spriet Associates
Phase 2 Public Consultation Program
E-mail with information and Response Form to Richard Moore, Habitat
Compliance Technician, S. Ontario District, Fisheries and Oceans Canada
2010-05-20
Ax-214
M. Casavecchia,
Chief Administrative
Officer / Clerk,
Township of Malahide
Phase 2 Public Consultation Program; Letter to John Spriet, Spriet Associates:
•
"... The Township would have preferred that the County address the larger
issue of Lake Bank erosion; however, we understand the implications and
the cost of such a solution."
•
"With respect the relocating the road, we have the following comments:
1. The Township has no objection, in principle to the relocation of the
road. The Township would not be in favour of any solution which
would eliminate an access to the community of Port Bruce via Dexter
Line (alternatives 4 & 5).
2. The Project Information circular does not address what is to become
of the existing road allowance once County Road 24 has been
relocated to the new ROW. We are not in favour of any transfer of
any portion of the existing road to the Township. The Elgin County
Road 24 (Dexter Line) Relocation Project should address all issues
with respect to the closure of the existing road.
3. As you are aware, numerous properties located to the south of the
existing road will remain intact for some years. These landowners will
require access to their property. As one of the primary functions of
the road is to provide access to land, please ensure that all
properties maintain adequate road access."
•
Township is Administering Municipality for Port Burwell Area Secondary
Water Supply System (PBASWSS), Joint Board of Management ...
1. The PBASWSS would not be in favour of any solution which would
eliminate an access to the community of Port Bruce via Dexter Line.
2. If the existing road allowance is to be disposed of, the PBASWSS
requires an easement for the existing water main.
3. It is likely that the existing water main will also have to be relocated
... We are ... requesting that a portion of the north side of the new
road allowance be set aside for the future water main relocation. ..."
2010-05-20
Ax-216
John Parks Martyn,
POB 34, Sparta, ON
Phase 2 Public Consultation Program; Response Form comment:
1. Not a bad meeting, but not much said re closing the road.
2. Be sure to use UWO data re erosion etc. They had a station on the cliffs
for many years.
3. Ideally, you would close the road and not continue to defy nature. It is a
geographical question and not an engineering one !
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
SPRIET ASSOCIATES - 2031821MG02A_Appendix-A.wpd
A14
ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2010-05-26
Ax-217
Tony Difazio, Resource
Planning Coordinator,
Catfish Creek
Conservation Authority
Phase 2 Public Consultation Program; Letter to D. Mihlik, Spriet Associates:
"... Due to financial and agency (Ministry of Natural Resources) approval
considerations, the County is not proposing any shoreline protection
features ... Recent shoreline hazards monitoring ... seems to indicate a
reduced rate of annual bluff erosion rates. This interpretation, of what is
considered short-term data, implies by default, the County can expect 50
to 75 years of use of the new aligned road system prior to contact with the
top of slope road closure limit.
In our opinion, such an approach is somewhat shortsighted given the
potential impacts to the integrity of the Catfish Creek Valley which may
result in the next 50 to 75 years. The bisecting/loss of prime agricultural
lands may lead to development pressures including the potential for the
creation of additional residential building lots. The environmental integrity
of the Valley System has not been addressed including wildlife corridor
impacts, alteration to wildlife habitat and movement patterns including an
increase in motor vehicle/animal collisions.
In summary, the short term benefits from relocating the road without
addressing the contributing factors (shoreline hazards/processes) does
not justify the potential long term, harmful environmental impacts to the
watershed. Soil conservation efforts, slope stability along the valley walls,
and at the toe of the slope along Catfish Creek, are other issues which
must be addressed in accordance with CCCA regulations, pursuant to
Section 28 of the Conservation Authorities Act. ..."
2010-06-02
Ax-219
Maryjo Tait, Planning
Intern, Aylmer District,
Min. of Natural Resources
Phase 2 Public Consultation Program; Faxed Response Form comment:
"... Please keep us informed of this project. We would like to set up a
meeting with County of Elgin staff + project coordinators to discuss the
project + natural heritage concerns as per our conversation, please
forward additional information about project location."
•
follow-up e-mail to faxed Response Form, with similar text
2010-06-04
Ax-221
DM, Spriet Associates
E-mail to M. Tait, Min. of Natural Resources
•
Copy of air photo plan showing proposed road alignment
•
brief outline of Natural Heritage Study work and project approach
2010-06-18
Ax-223
Maryjo Tait, Planning
Intern, Aylmer District,
Min. of Natural Resources
E-mail to DM, Spriet Associates, with project comments:
"... The preferred project location is currently proposed to pass through a
woodland. Additionally, it appears that where the proposed Dexter Line
joins to the existing Dexter Line, this is within the Catfish Creek Till Life
Science ANSI.
Additionally, we are unclear on details of the location and works required
as part of the 'Cedar Bend Creek Bank Erosion Protection' ... it appears
that this is also proposed within the Catfish Creek Till Life Science ANSI
and the woodland. It is unclear if the erosion protection is proposed on
the banks of the creek or adjacent to Catfish Creek.
The MNR recommends that these natural heritage features, and an
assessment that includes avoidance first, are considered during the EA..."
2010-07-08
Ax-226
Dave Hayman, BioLogic
E-mailed letter to Spriet Associates
•
proposed work plan for additional natural heritage study - features and
functions for proposed new road allowance corridor (budget not included)
2010-07-15
Ax-228
DM, Spriet Associates
E-mail to M. Tait, Ministry of Natural Resources
•
copy of BioLogic Natural Heritage study work plan provided for review
•
proposed road relocation plan also attached to e-mail
2010-07-15
Ax-230
DM, Spriet Associates
E-mail to Tony Difazio, Catfish Creek Conservation Authority
•
copy of BioLogic Natural Heritage study work plan provided for review
•
proposed road relocation plan also attached to e-mail
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
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A15
ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2010-07-15
Ax-231
Tony Difazio, Resource
Planning Coordinator,
Catfish Creek
Conservation Authority
E-mail to DM, Spriet Associates, D. Hayman, BioLogic; with comments:
"I had a quick look at the work plan ... I believe the forested slopes west of
Port Bruce are Earth Science ANSI not a Life Science. I will confirm the
boundaries with MNR ... there was some discussion that the boundary
should be decreased but I am not sure if this was ever reviewed or
finalized by MNR staff.
... could you provide me with a copy of the MNR letter as part of the EA
review dated June 18th, 2010.
Also I am hoping to do some boat electro-shocking at the downstream end
of Catfish Creek through Port Bruce so I find anything in the study area I
will forward the data along later this month."
2010-07-19
Ax-233
DM, Spriet Associates
E-mail to Tony Difazio, Catfish Creek Conservation Authority
•
follow-up with requested copy of June 18 e-mail from M. Tait, MNR
2010-07-20
Ax-235
Maryjo Tait, Aylmer
District, Min. of Natural
Resources
E-mail to DM, Spriet Associates, with comments:
"Thank you for forwarding on the NHS work plan.
Just a point of clarification – in my email comments I should have
indicated that Catfish Creek Till is an Earth Science ANSI, not a Life
Science ANSI. ..."
2010-07-22
Ax-237
Tony Difazio, Resource
Planning Coordinator,
Catfish Creek
Conservation Authority
E-mail to DM, Spriet Associates and D. Hayman, BioLogic, with comments on
the proposed BioLogic NH Review work plan:
•
"I have no big concerns with the above noted work plan however I will
defer final support of the natural heritage study methodology to MNR, I
would like a copy of the final report ... "
•
"... there may need to be some extensive stabilization of the valley slope
above the area you have indicated as needing creek bank erosion
protection at Cedar Bend. ... you may need to focus a flora study in this
area in the event that vegetation may need to be removed to stabilize the
slope up to the existing travelled portion."
•
would like to see past study results (geotechnical, groundwater, soils,
etc.); expects will be part of a permit application package
•
"... I do not foresee any problems with a conventional erosion protection
project along the creek (rip-rap) as long as the material is sized properly
and the creek side (along the wetted perimeter) is lined with natural stone
or quarry stone, i.e. any recycled/broken concrete that may be suitable for
the project should be kept to the backwater areas, or as a platform for
access to the far end of the toe of slope. All of these details can be
resolved during the detailed design stage."
•
information needed for work permit application on the "... last/westerly
gully so a geotechnical study of this area and a few of the other points
that the road prism encroaches into the stable slope allowance for the
Catfish Creek Valley (say within 50m) should be undertaken ..."
•
"... I would like to issue one permit for the entire project). ..."
2010-07-30
Ax-238
Tammie Ryall, Planner
Min. of Municipal Affairs
and Housing
Phase 2 Public Consultation Program; Response Form item:
•
'No comment, but keep this office informed of the project'
2010-08-09
Ax-239
Maryjo Tait, Aylmer
District, Min. of Natural
Resources
E-mail to DM, Spriet Associates, in response to a request for comments on the
proposed BioLogic NH Review work plan:
•
"We will not be commenting on the work plan.
•
We are still unclear on the details and location of the ‘Cedar Bend Creek
Bank Erosion Protection.’ Once the natural heritage review is completed,
could you please forward a copy to MNR so that we may review and
determine if there are any issues. Please ensure project details are
provided, and are reviewed in hand with the natural heritage features in
the study area.
•
Again, we recommend that the EA includes options that avoid natural
heritage features first, and mitigate impacts second."
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
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Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2010-08-20
Ax-241
Steve Peters, MPP,
Elgin-Middlesex-London
Letter, with attached correspondence, to Linda Jeffrey, Minister of Natural
Resources; Rick Bartolucci, Minister of Municipal Affairs and Housing; Peter
Fonseca, Minister of Labour, concerning a proposal to utilize the alternative
method developed by Frank Lenard to control Lake Erie shoreline erosion.
•
"... Both I and my federal counterpart had approached Ministries within our
respective governments to see if any funding was available to assist the
County with shoreline erosion mitigation measures. At the present time,
no funding appears to be available for shoreline erosion mitigation from
either the federal or provincial governments. ..."
•
"For many years, Mr. Lenard has worked on his own solution to lakeshore
erosion on his own property which involves sandbagging the shore to
create beachheads. He firmly believes that this approach works ..."
•
"Included in the enclosed materials is a letter I wrote to the County of
Elgin that asked County Council and staff to take Mr. Lenard's
sandbagging option under advisement and solicit an engineering report on
whether it is worth pursuing. In response ..., the County asked both my
federal counterpart and I to approach our respective governments to
consider introducing Private Members' Bills to change legislation to make
it possible for the County and its staff to participate in such an endeavour
through the issuing of a permit or permits."
•
"... the likelihood of either the federal or provincial governments enacting
Private Members' Bills in this regard is next to impossible. ... I facilitated a
meeting between Mr. Lenard and officials of the two local agencies that
may be able to issue permits to allow the sandbagging of private
properties along the north shore of Lake Erie in the affected area: the
Ministry of Natural Resources (Aylmer District) and the Kettle Creek
Conservation Authority. ... the managers of both agencies wrote a letter to
Mr. Lenard that detailed how property owners can pursue obtaining a
permit or permits for erosion mitigation measures."
•
"... this situation has now come to an impasse. Mr. Lenard is obviously
unwilling to pursue obtaining permits on his own for land that doesn't
belong to him. He has approached County officials again who have
essentially responded that they are unwilling to pursue obtaining permits
for private land and ... provincial and federal governments must change
legislation to make a sandbagging lakeshore erosion mitigation project
possible. And it is highly unlikely that the private landowners in the
affected areas along Dexter Line will each take it upon themselves to
pursue obtaining permits."
•
"... we have now come to the purpose of this letter. ... your Ministries have
jurisdiction over any provincial government legislation that would be
involved in allowing the County to undertake a project as Mr. Lenard
proposes, it is my hope that in reviewing this matter you can shed some
light on whether this proposition is even possible. I hope your review ...
generates a positive response, ... But if your responses point to a level of
complexity of changes to legislation that make this proposal impossible to
allow, I will consider the file closed. ..."
2010-09-14
Ax-265
Rick Bartolucci, Minister
of Municipal Affairs and
Housing
Letter to Steve Peters, MPP:
•
Response to Aug. 20, 2010 letter, on the Lenard sandbagging technique
•
"... The Ministry of Municipal Affairs and Housing is not a lead ministry
with respect to erosion matters. Also, the County of Elgin appears well
advanced in its proposed solution to the relocation of Dexter line and the
municipal waterline. Therefore, I do not believe it would be appropriate for
the ministry to intervene at this time.
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
Since you have also written to our colleagues - the Honourable Linda
Jeffrey, Minister of Natural Resources, and the Honourable Peter
Fonseca, Minister of Labour - I trust that they will give appropriate
consideration to your request. ..."
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ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2010-11-01
Ax-267
DM, Spriet Associates
E-mail to Ashley Johnson, Advisor, Consultation Unit, Toronto; Ministry of
Aboriginal Affairs, with attached information:
•
Project information was initially sent to Pam Wheaton at the same
Ministry, as part of the April-May 2010 consultation program
•
Another public meeting has been scheduled for November 30, and more
information will be circulated to Review Agencies (including your office)
•
Note that the proposed road relocation project has been revised and does
NOT include Lake Erie shoreline erosion protection
2010-11-09
Ax-268
DM, Spriet Associates
E-mail to Tony Difazio, Resource Planning Coordinator, Catfish Creek
Conservation Authority:
•
Preliminary plan for the proposed road alignment attached.
•
"... It would be appreciated if you could provide mapping for the portion of
the Catfish Creek valley area adjacent to the road study area; showing the
top of bank, and indicate the setback required for any buildings or
structures. This information is needed to assess the potential land use
changes that could result from the proposed road relocation, including
items noted in your May 26/10 letter (copy attached). ..."
2010-11-10
Ax-270
Tony Difazio, Resource
Planning Coordinator,
Catfish Creek
Conservation Authority
E-mail to DM, Spriet Associates:
•
"... We (CCCA) do not have detailed geo-technical assessments
completed for each of these encroachment points so that information will
be required prior to the final design stage.
•
The final setbacks will have to be determined after reviewing these
assessments so our mapping is generic in nature and show a 30 metre
minimum setback from top of bank which in this area probably coincides
with the woodlot/tree line. ..."
2010-11-25
Ax-272
DM, Spriet Associates
E-mails to:
2010-12-15
Ax-277
DM, Spriet Associates
Follow-up to Nov. 25 e-mail, to Mun. of Central Elgin, Twp. of Malahide and
Central Elgin Planning Office regarding timing for comments
2010-12-15
Ax-279
Michelle M. Casavecchia
Chief Admin. Officer/Clerk
Township of Malahide
E-mailed letter with project comments:
•
"... Proposed Road Allowance
1. The Township has no objection in principal to the proposed location
of the new road.
2. The drawing indicates that the existing County road is to be
maintained as a local access road. I would refer you to our previous
correspondence, dated May 20, 2010, wherein we stated that we are
not in favour of any transfer of any portion of the existing road to the
Township and that the Elgin County Road 24 (Dexter Line)
Relocation Project should address all issues with respect to the
closure of the existing road.
•
Potential Residential Lot Development
1. The Township has no specific issues or concerns at this time related
to potential residential lot development.
•
We appreciate being included in your circulation on this matter and would
like to be informed of any future developments regarding this project. ..."
2010-12-17
App. B
David Mitchell and
Phillip Bedel,
Golder Associates
Report prepared for Elgin County (see Appendix B - Project Reports):
Geotechnical Investigation, Dexter Line (Elgin County Road 24)
Realignment, County of Elgin, Ontario (Draft Report)
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
Donald Leitch, CAO and Clerk, Municipality of Central Elgin
Michelle Casavecchia, CAO/Clerk, Township of Malahide
Jim McCoomb, Senior Planner, Central Elgin Planning Office
Copy of proposed road relocation plan (Figure 1), and table with existing and
proposed lots attached. Municipal comments requested with regard to:
•
location of the proposed road allowance (see Figure 1)
•
impact of the new lots created, especially in terms of potential residential
building lots (see Table 1)
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Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2010-12-21
Ax-281
Donald Leitch,
Chief Admin. Officer,
Mun. of Central Elgin
Letter with the following comments (plus attached planning report, which is
reviewed in Section 5 of the ESR):
•
"... Council has considered the information provided and has the following
comments on the proposed county road relocation as shown in Figure 1
attached to the referenced email.
•
Council is opposed to the proposed transfer of jurisdiction of the existing
County Road 24 (Dexter Line) from the County of Elgin to the Municipality
of Central Elgin and the Township of Malahide. Council is concerned that
if the current County Road 24 is transferred to the lower-tier
municipalities, Central Elgin will be responsible for the future cost of
maintaining this road within its boundaries until such time that it can no
longer be safely used. At that time, Council understands that Central Elgin
will be responsible for managing access to the properties on the north
side of the current County Road 24 along with the cost of a further
environmental assessment to close the current County Road 24. Council
believes that the current County Road 24 should remain under the
jurisdiction of the County along with all costs associated with closure and
relocation of the roadway.
•
Council advises that the zoning of the lots created by the relocation of
County Road 24 will support future rural-residential use, subject to further
approvals in specific cases. The Municipality plans to seek zoning
changes for parcels 3B and 5B to remove current site-specific zones.
Comments on the zoning of the lands are detailed in the attached report
from planner Jim McCoomb of the Central Elgin Planning Office. ..."
2011-01-17
Ax-285
DM, Spriet Associates
E-mail and Phase 2 Class EA Notice and information sent to Ashley Johnson,
Advisor - Consultation Unit, Ontario Ministry of Aboriginal Affairs
•
follow-up to EA Notice and information first sent in April 2010
2011-01-17
Ax-286
Heather Levecque,
Manager,
Consultation Unit,
Min. of Aboriginal Affairs
Letter provided in response to the Phase 2 Notice (April 2010)
•
First Nations contacts:
Oneida Nation of the Thames
Chippewas of the Thames
Munsee-Delaware Nation
•
Indian and Northern Affairs Canada (INAC) contacts
Janet Townson, Claims Analyst, Ontario Team, Specific Claims Br.
Sean Darcy, Manager, Assessment and Historical Research
Marc-Andre Millaire, Litigation Team Leader for Ontario,
Litigation Management and Resolutions Branch
2011-01-17
App. B
Kristy Snarey and Paul
O'Neal, Mayer Heritage
Consultants Inc.
Project Archaeological Assessment report (see Appendix B - Project Reports):
Archaeological Assessment (Stages 1 and 2), Elgin County Road 24
(Dexter Line) Relocation, Malahide and Yarmouth Townships, Elgin
County, Ontario (P040-356-2010)
2011-01-31
Ax-289
DM, Spriet Associates
Phase 3 Public Consultation Program
Class EA Notice for circulation and publication
•
Location Map included with mailed / e-mailed notices
•
Newspaper notices placed in the following publications:
St. Thomas Times Journal: Feb. 5 and Feb. 9
Lake Erie Beacon: Feb. 3 and Feb. 18
Aylmer Express: Feb. 2 and Feb. 9
2011-01-31
Ax-291
DM, Spriet Associates
Phase 3 Public Consultation Program
E-mail to Pam Morton, Aylmer Express newspaper
•
confirmation of EA Notice for Feb. 2 and Feb. 9 publication
2011-01-31
Ax-292
DM, Spriet Associates
Phase 3 Public Consultation Program
E-mail to Linda Hibbert, The Lake Erie Beacon newspaper
•
confirmation of EA Notice for Feb. 3 and Feb. 18 publication
2011-02-03
Ax-293
DM, Spriet Associates
Phase 3 Public Consultation Program
E-mail to Edith Smith, St. Thomas Times Journal newspaper
•
confirmation of EA Notice for Feb. 5 and Feb. 9 publication
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
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Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2011-02-08
Ax-296
Ken Matthews,
Kim Husted Surveying
Ltd.
E-mail to DM, Spriet Associates:
•
Confirmation that there is an unopened road allowance along the Central
Elgin / Malahide boundary
•
Registry Office parcel register and plan attached
2011-02-09
Ax-300
DM, Spriet Associates
Phase 3 Public Consultation Program - Project Information
Class EA project information for circulation to the public and agencies, with the
following headings figures and attached correspondence:
1. Class EA Problem Statement
2. Project Alternatives
3. Proposed Road Relocation Project
4. Municipal Correspondence
5. Class EA - Next Steps
F.1 Municipal Class EA Flow Chart - Public Consultation
F.2 Proposed New County Road 24 Alignment (updated version shown)
•
Letter from Mun. of Central Elgin, Dec. 21, 2010, with attached
Memo from Jim McCoomb, Central Elgin Planning Department
•
Letter from Twp. of Malahide, Dec. 15, 2010
A Response Form was also attached to copies circulated to the public.
2011-02-10
Ax-312
DM, Spriet Associates
Phase 3 Public Consultation Program
•
Review Agency Notice and Response Form (to each Agency), plus copies
of the EA Notice, Location Map and Project Information
•
Review Agency Circulation List provided
2011-02-16
Ax-316
Ahleam Halbouni,
Planning Coordinator,
Rogers Cable
Phase 3 Public Consultation Program, Response Form response:
•
'This office has no concerns with the proposed project.
•
"Not Rogers area"
2011-02-17
Ax-317
Richard and Kim Pineo
48789 Dexter Line
Phase 3 Public Consultation Program comment:
"In reference to proposed new County Road 24 alignment, Figure 2 Map,
reference 10B. Please explain in detail this access laneway ... with turn
around. 10B was not referenced in documentation received, clarification
required as this is directly in front of our home. ..."
2011-02-18
Ax-318
Al Carnahan
Amtelecom
Phase 3 Public Consultation Program , e-mail, with Response Form comment:
"The proposed plan does not appear to have an impact on Amtelecom's
ability to service subscribers within their incumbent serving area of Lot 1
and Lot 2 Concession 1 of Malahide Township. Additional facilities may be
required in the future if development is permitted along the proposed new
road allowance."
2011-02-22
Ax-320
Don Boswell, Senior
Claims Analyst, INAC
Phase 3 Public Consultation Program
•
e-mail with INAC policy information and contacts for First Nations,
although no specific contacts are listed in the e-mail.
2011-02-24
Ax-322
DM, Spriet Associates
Phase 3 Public Consultation Program
Class EA Public Meeting on Thursday, Feb. 24, 2011. Items provided include:
•
Meeting Agenda
•
Project Information (see 2011-02-09 item above)
•
Response Form
•
Road Relocation Plan
•
Golder Associates Figure 1
•
Shoreline Erosion 2008-2011 (comparison photos)
2011-02-24
Ax-327
Public Meeting
Phase 3 Public Consultation Program
•
Public Meeting Attendance List
2011-02-24
Ax-329
Michelle M. Casavecchia
Chief Admin. Officer/Clerk
Township of Malahide
Letter to Spriet Associates with comments:
•
comments are similar to the Dec. 15, 2010 letter (see above):
•
would like to be informed of any future developments to the project
2011-02-25
Ax-331
Robert Weare, 529
George St., Port Stanley
E-mail to Elgin County; Fax to Spriet Associates, with comments:
•
cover fax page and March 18, 2008 e-mail (see 2008-03-18 above)
•
notes / linework added by Mr. Weare to copy of Class EA Location Map
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
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Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2011-03-07
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
Ax-334
Teresa B. Wagner,
A/Heritage Planner,
Ministry of Tourism and
Culture (MTC), Programs
and Services Branch
E-mail to Spriet Associates and Elgin County with comments and checklist:
•
"... As part of the Class Environmental Assessment process, the MTC
has an interest in the conservation of cultural heritage resources including
archaeological resources, built heritage resources and cultural heritage
landscapes. ..."
•
MTC checklist for screening for impacts to built heritage and cultural
heritage landscapes was previously sent (July 2010)
•
checklist is to be completed "... so MTC can inform as to whether any
further cultural heritage assessments will be required."
2011-03-08
Ax-337
Derek Komadowski,
Implementation Manager
- Access, Bell Canada,
London
E-mail with comments:
•
"... Bell has buried cable and several pedestals along the existing county
road 24 from SA1 to A on Figure 2 of documents provided to us. Our last
pedestal sits in front of 48333 Dexter Line but has no workers and we
have no working circuits east of 48333 either. Our last working circuit is
for 48755 Dexter line and that is fed from a pedestal on the same lot.
•
Those residents in 8B2 thru 10B must be served from AM Telecom who is
local provided in this area.
•
Bell would like to be involved/engaged with design of the new county road
as we may want to place some facilities at the time of construction."
2011-03-09
Ax-338
Tim Banick
(property owner in project
area)
E-mail from Tim Banick with some questions and comments:
•
Question on tax implications following new road and lot severances
•
Question on wildlife impacts: "Has the impact on the wildlife been
studied? ... will there be any special design considerations to minimize
the impact on their natural habitat and minimize animal deaths ...?
•
Question on costs to land owners for separate titles, development permits,
minor variances (if required), lot surveys
•
Question on future easements for access to existing dwelling if Dexter
Line is closed in the future
•
Question on project approach to laneways for existing dwellings; are
laneway costs to be paid by County?
•
Question on the property appraisal and negotiation process
2011-03-10
Ax-339
Ed Witlox
RR2 Aylmer, ON
Response Form comment:
"No new road !!! Protect shoreline erosion a must"
2011-04-03
Ax-340
DM, Spriet Associates
Phase 3 Public Consultation Program
•
E-mail to C. Watters and P. Dutchak, Elgin County summarizing the
Phase 3 consultation program and responses received (summary does
not include correspondence, which is included above)
2011-04-05
Ax-346
DM, Spriet Associates
E-mail response to T. Wagner, Min. of Tourism and Culture
•
there are no buildings, structures or historic / cultural features within the
proposed new County Road 24 road allowance, other than the heritage
resources identified in the Archaeological Assessment
•
the local municipalities can be contacted regarding any heritage resources
that have been identified in the subject area; information to be forwarded
2011-04-05
Ax-348
DM, Spriet Associates
Mailed response to correspondence from Richard and Kim Pineo:
•
clarification of the "10B" symbol on the proposed Road Relocation Plan
•
laneway shown on the Relocation Plan is intended to provide an access
from the Pineo property to the new County Road (plan excerpt attached)
2011-04-05
Ax-351
DM, Spriet Associates
Mailed response to correspondence from Robert Weare (February 25, 2011;
May 11, 2010; March 18, 2008), with the following response (excerpt):
"... The road alignment suggested in your correspondence would require a
new road allowance across an undisturbed portion of the Catfish Creek
valley, and would be expected to result in significant adverse
environmental impacts. In addition, the existing residential community on
the west side of Copenhagen would also be disrupted. These areas were
reviewed in the early stages of the Class EA planning process and were
not considered to be suitable locations for a new County road. ..."
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Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2011-04-08
Ax-355
DM, Spriet Associates
Mailed response to e-mail from Tim Banick (2011-03-09); see letter for details:
•
Following lot severance, the properties will need to be reassessed.
Property assessments are determined by the Municipal Property
Assessment Corporation (MPAC), based on a range of factors. Contact
the Municipality of Central Elgin and MPAC for details.
•
A Natural Heritage Study is being prepared, including wildlife concerns
•
Elgin County will pay survey costs for the proposed new road allowance
and for property transfer; minor variance and development permit
applications for private properties are the responsibility of property
owners, as they are not part of the road relocation project
•
Elgin County will provide access laneways to existing dwellings from either
the existing or proposed road allowances. In the future, where an
alternative laneway alignment is needed, then the road authority will be
responsible for making the arrangements to obtain property access.
•
Existing County Road entrances and laneways will be documented. New
entrances and laneways will be designed to provide site access
equivalent to existing conditions, and will be shown on the project plans,
with costs paid by the County of Elgin.
•
Anticipated that an appraisal would be undertaken shortly after
authorization by County Council to proceed with this project, once the
current Municipal Class Environmental Assessment is completed.
2011-05-31
Ax-358
DM, Spriet Associates
E-mail to Amanda McCloskey, District Planner- Aylmer District,
Ministry of Natural Resources
•
E-mail with attached plan showing five natural areas to be reviewed by
BioLogic during June and July 2011, as part of the Natural Heritage Study
(NHS) for the project.
•
Note that the proposed road shown on the plan has been slightly widened
in Property 2 within the ravine area
2011-06-02
Ax-361
Amanda McCloskey,
Ministry of Natural
Resources, Aylmer
E-mail with comments on the proposed NHS study areas:
•
EA should address "... habitat suitability for Eastern Foxsnake (Carolinian
population) (endangered) and Eastern Hog-nosed snake and as part of
the bird assessment Acadian flycatcher habitat should also be assessed."
•
Natural vegetation patch between SA3 and SA4 should also be assessed
•
describe the type of work proposed within the road allowance
2011-06-09
Ax-363
DM, Spriet Associates
E-mail to Amanda McCloskey, District Planner- Aylmer District,
Ministry of Natural Resources
•
revised plan attached showing additional area for study (NHS)
•
all species requested for review will be included in the study
•
proposed new road to be similar to existing County road
•
road allowance intended to accommodate future PBASWSS watermain
2011-10-31
App. B
Kristy O'Neal, Mayer
Heritage Consultants Inc.
Project Archaeological Assessment report (see Appendix B - Project Reports):
Archaeological Assessment (Stages 1 and 2); Elgin County Road 24
(Dexter Line) Proposed Natural Areas, Pt Lot 24, Conc. 1, Yarmouth
Township, Elgin County, ON (P066-126-2011)
2011-11-03
App. B
David Mitchell and
Phillip Bedel,
Golder Associates
Report prepared for Elgin County (see Appendix B - Project Reports):
Updated Slope Assessment, Dexter Line Realignment, County of Elgin,
Ontario; Geotechnical Investigation, (Letter Report)
2011-11-25
Ax-366
Clayton Watters, Director
of Engineering Services,
County of Elgin
Letter sent to the owners of Properties 1 to 10 within the project area; letters
addressed to individual owner(s):
•
owners advised that an informal meeting to be held on Dec. 14, 2011,
7:00 pm, at the Elgin County Administration Building
•
meeting to review the proposed project and discuss concerns
2011-11-27
Ax-367
DM, Spriet Associates
E-mail to Tony Difazio, Resource Planning Coordinator, Catfish Creek CA
•
request for updated mapping, projecting flooding in Port Bruce following a
hypothetical Regional Storm Event
2011-11-27
Ax-370
Tony Difazio, Catfish
Creek CA
E-mail to DM, Spriet Associates in response to Nov. 27 e-mail
•
for the study, there is no mapping more recent than provided in 2006
ORIGIN
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ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2011-11-30
Ax-372
Clayton Watters, Director
of Engineering Services,
County of Elgin
E-mail to:
Jim McCoomb, Senior Planner, Central Elgin Planning Office;
Lloyd Perrin, Director Physical Services, Mun. of Central Elgin;
Rob Johnson, Director of Physical Services, Twp. of Malahide;
Tony Difazio, Resource Planning Coordinator, Catfish Creek CA
Joe Gordon, Director of Operations, Kettle Creek CA
County staff and project consultants / advisors
•
invitation to attend meeting with property owners on Dec. 14
2011-12-14
Ax-373
Project Meeting
Property Owner Meeting (informal - not an advertised Class EA public meeting)
•
Meeting Attendance List
2011-12-14
Ax-374
DM, Spriet Associates
Information distributed at the Dec. 14 Property Owner meeting:
•
Figure 1: Proposed Elgin County Road 24 Relocation Plan (Draft Concept)
•
Figure 2: Property 2 Detail - Proposed Deer Crossing and Natural Area
(Draft Concept)
•
Figures 1 and 2 were also e-mailed to Tony Difazio, Catfish Creek CA
2012-02-08
Ax-376
Shari Prowse,
Archaeology Review
Officer - Southwest
Region, Culture Programs
Unit, Ministry of Tourism,
Culture and Sport (MTCS)
Letter to Paul O'Neal, Mayer Heritage Consultants Inc.
•
Clearance letter for Archaeological Assessment Report:
“Archaeological Assessment (Stages 1 and 2), Elgin County Road 24
(Dexter Line) Relocation, Malahide and Yarmouth Townships, Elgin
County”, January 2011, Received February 10, 2011,
Licence/PIF # P040-356-2010, MTCS File 34EA013
2012-02-13
Ax-378
Shari Prowse,
Archaeology Review
Officer - Southwest
Region, (MTCS)
Clearance letter to Kristy O'Neal, Mayer Heritage Consultants Inc., for
Archaeological Assessment Report:
•
“Revised Archaeological Assessment (Stages 1 and 2), Elgin County
Road 24 (Dexter Line) Relocation, Malahide and Yarmouth Townships,
Elgin County”, January 23, 2012, Received February 13, 2012,
Licence/PIF # P066-126-2011, MTCS File 34EA013
2012-02-27
Ax-380
DM, Spriet Associates
E-mail to Amanda McCloskey, District Planner- Aylmer District, Ministry of
Natural Resources:
•
mapping for Life Science ANSI requested, to clarify existing mapping
2012-03-02
Ax-383
Amanda McCloskey,
District Planner- Aylmer
District, Ministry of
Natural Resources (MNR)
E-mail to DM, Spriet Associates:
•
clarification of ANSI boundaries and the proposed project
•
"... At this time, MNR has no concerns with respect to the ANSI in the
area your project is located. ..."
2012-03-14
Ax-385
DM, Spriet Associates
E-mail to Amanda McCloskey, MNR; Tony Difazio, CCCA; Joe Gordon, KCCA:
•
Draft Natural Heritage Study report circulated for review and comment
•
see Appendix B for final version of Natural Heritage Study
2012-03-30
Ax-386
Tony Difazio, Resource
Planning Coordinator,
Catfish Creek
Conservation Authority
E-mail and letter to Spriet Associates, with comments on the NHS draft report:
•
"... Overall, the background information, assessments and assertions
contained in the document are satisfactory for the identification and
mapping of riverine and shoreline hazards, processes and associated
natural heritage features within the study area."
•
"The mitigation measures / recommendations in the report along with
future engineered plans based on geotechnical investigations will satisfy
Catfish Creek Conservation Authority requirements relative to this option
for the relocation of County Road 24. ..."
2012-04-03
App. B
Kristy O’Neal, Mayer
Heritage Consultants Inc.
Project Archaeological Assessment report (see Appendix B - Project Reports):
"Archaeological Excavation (Stage 4) County Road 24/Dexter Line Road
Realignment, Part of Lot 1, Concession 1, in the Township of Malahide,
Elgin County, Ontario", P066-116-2011.
2012-04-04
Ax-387
Amanda McCloskey,
District Planner- Aylmer
District, MNR
E-mail to DM, Spriet Associates, with response to draft NHS report:
•
"... MNR does not have detailed comments to provide at this time.
However we will continue to review information provided and we are
interested in staying involved in the EA process. ..."
ORIGIN
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ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2012-05-14
Ax-389
DM, Spriet Associates
E-mail to Penny Young, Heritage Planner, Culture Services Unit, Ministry of
Tourism, Culture And Sport:
•
Response to MTCS request for project information on built heritage
•
completed MTCS Checklist attached: "Screening for Impacts to Built
Heritage and Cultural Heritage Landscapes"
•
Location Map, Elgin County Cultural Map, Draft Relocation Plan attached
2012-05-31
Ax-398
Shari Prowse,
Archaeology Review
Officer - Southwest
Region, MTCS
Clearance letter to Kristy O'Neal, Mayer Heritage Consultants Inc., for
Archaeological Assessment Report:
•
“Revised report on Archaeological Assessment (Stage 4), County Road
24/Dexter Line Road Realignment, Part of Lots 1, Concession 1, in the
Township of Malahide, Elgin County, Ontario”, July 26, 2011, Revised
April 3, 2012, Received by MTCS Toronto Office on April 16, 2012,
MTCS Project Information Form Number P066-116-2011,
MTCS RIMS Number 34EA013
2012-08-09
App. B
Kristy O'Neal, Mayer
Heritage Consultants Inc.
Project Archaeological Assessment report (see Appendix B - Project Reports):
"Original Report on Archaeological Assessment (Stages 1 and 2), Elgin
County Road 24 (Dexter Line) Realignment, Proposed Road Realignment,
Part Lot 28, Concession 1, Municipality of Central Elgin, and Part Lot 1
Concession 1, Malahide Township, Elgin County, ON", P066-155-2012.
2012-09-10
Ax-400
DM, Spriet Associates
E-mail to:
Bill Armstrong, Env. Planner, SW Region, Ministry of the Environment
Donald Leitch, CAO/Clerk, Municipality of Central Elgin
Michelle Casavecchia, CAO/Clerk, Township of Malahide
Tony Difazio, Resource Planning Coordinator, Catfish Creek CA
Joe Gordon, Director of Operations, Kettle Creek Conservation Authority
Jim McCoomb, Senior Planner, Central Elgin Planning Office
•
Revised Road Relocation Plan attached for review and comment
•
Plan shows deer fence (replaces culvert) and revised road alignment in
Properties 9 and 10 to avoid disruption of heritage resource areas
2012-09-13
Ax-403
Tony Difazio, Resource
Planning Coordinator
Catfish Creek
Conservation Authority
E-mail to DM, Spriet Associates, in response to Sept. 10 e-mail:
•
"The Catfish Creek Conservation Authority has no concerns with the
revisions (utilizing the existing road prism to west edge of the Pineo
property) to the Dexter Line Road Relocation in Lot 1, Concession 1, in
Malahide Township. This will provide greater buffers or setbacks from the
Catfish Creek Valley and gully systems. ..."
2012-09-27
App. B
Dave Hayman,
President/Senior Scientist
BioLogic Incorporated
Project report (see Appendix B - Project Reports):
"Natural Heritage Study, Elgin County Road 24 (Dexter Line) Relocation
Project"
•
Draft Reports: Feb. / March 2012; Full Report May 9, 2012; updated Sep.
27, 2012 to reflect revised road alignment and other project changes
2012-10-31
Ax-406
Shari Prowse,
Archaeology Review
Officer - Southwest
Region, MTCS
Clearance letter to Kristy O'Neal, Mayer Heritage Consultants Inc., for
Archaeological Assessment Report:
•
"Original Report on Archaeological Assessment (Stages 1 & 2), Elgin
County Road 24 (Dexter Line) Road Realignment, Part Lot 28 Concession
1, Municipality of Central Elgin, and Part Lot 1, Concession 1, Malahide
Township, Elgin County, Ontario", August 9, 2012, Filed with MTCS
Toronto Office on September 28, 2012, MTCS Project lnformation Form
Number P066-155-2012, MTCS RIMS Number 34EA013
2012-11-09
Ax-408
DM, Spriet Associates
Project Status Report prepared for Elgin County
•
brief review of Class EA Phase 4 items to be completed
•
summary of project studies
•
existing conditions - shoreline erosion
•
proposed road relocation project - overview, approach, updated plan
ORIGIN
DOCUMENT DESTINATION / SUBJECT / CONTENTS
SPRIET ASSOCIATES - 2031821MG02A_Appendix-A.wpd
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ESR APPENDIX A - DOCUMENT RECORD
Elgin County Road 24 Relocation Project Class EA
DATE
PAGE
REF.
2012-11-13
Ax-419
Peter Dutchak, Deputy
Director of Engineering
Services, Elgin County
Report to Elgin County Council
•
Report outlines project background, project alternatives, requests for
funding, and the status of the proposed project; conclusion states:
"Dexter Line has been threatened by lake shore erosion for many years.
In 2006, the County of Elgin began a formal planning process for Dexter
Line.
The Dexter Line Erosion Committee met with the local M.P. and M.P.P. to
discuss the erosion along Dexter Line. Correspondence from the Minister
of Infrastructure stated that funding was not available for shoreline
protection works.
In 2010, County Council supported a solution to relocate Dexter Line to a
new road alignment, as was previously done 50 years ago.
The EA planning process is near completion and project implementation is
scheduled for 2014 and 2015. These funds have been included in the
County’s 10 year Capital Plan."
•
Nov. 9, 2012 Status Report attached as part of Council Report
2012-11-15
Ax-422
David Mitchell,
Golder Associates
Letter Report to Peter Dutchak, Elgin County on slope monitoring
•
report on the results of slope monitoring, Lake Erie bluff slope
•
part of a series of monthly updates provided by Golder Associates
2012-11-27
App. B
Kristy O'Neal, Mayer
Heritage Consultants Inc.
Project Archaeological Assessment report (see Appendix B - Project Reports):
•
"Archaeological Assessment (Stage 3); County Road 24/Dexter Line Road
Realignment, Part of Lots 1 & 2, Concession 1, in the Township of
Malahide, and Part of Lots 24 to 28, Concession 1, in the Municipality of
Central Elgin, Elgin County, Ontario", P066-100-2011. (revised report)
•
Supplementary Information, submitted to MTCS with the Archaeological
Report (note that GPS coordinates have been deleted as they are not
public); includes the Document Record on First Nation engagement
arrangements
2012-12-12
Ax-430
DM, Spriet Associates
E-mail with updated Natural Heritage Study (NHS) and draft Proposed Road
Relocation Plan, sent to:
Amanda McCloskey, District Planner, Aylmer, Min. of Natural Resources
Tony Difazio, Resource Planning Coordinator, Catfish Creek CA
Joe Gordon, Director of Operations, Kettle Creek Conservation Authority
•
Updated NHS report for review and comment, and Road Relocation Plan
2013-01-07
Ax-433
Shari Prowse,
Archaeology Review
Officer - Southwest
Region, MTCS
Clearance letter to Kristy O'Neal, Mayer Heritage Consultants Inc., for
Archaeological Assessment Report:
•
"Archaeological Assessment (Stage 3); County Road 24/Dexter Line Road
Realignment, Part of Lots 1 & 2, Concession 1, in the Township of
Malahide, and Part of Lots 24 to 28, Concession 1, in the Municipality of
Central Elgin, Elgin County, Ontario", P066-100-2011. (revised report)
2013-01-09
Ax-435
DM, Spriet Associates
Follow-up to Dec. 12, 2012 e-mail, requesting comments from Min. of Natural
Resources, CCCA and KCCA (page 1 of e-mail included)
2013-01-09
Ax-436
Tony Difazio, Resource
Planning Coordinator
Catfish Creek
Conservation Authority
E-mail to DM, Spriet Associates, in response to Jan. 9/13, Dec. 12/12 e-mails:
•
"... I (CCCA) have no concerns with the updated report and will defer final
comment relative to the Natural Heritage component to the MNR."
2013-01-11
Ax-439
Korey Walker, Planning
Intern, Ministry of Natural
Resources, Aylmer Dist.
E-mail to DM, Spriet Associates, in response to Jan. 9/13, Dec. 12/12 e-mails:
•
"The MNR has reviewed the latest version of the Elgin County Rd. 24
(Dexter Line) Relocation Project Natural Heritage Study (NHS). The MNR
does not have any further comments at this time. Thank you."
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