HUMAN RESOURCE MANUAL
Office Uniform Subsidy
Manual Issue Date
March 15, 2011
Effectivity Date
March 31, 2011
Version No.
1
Document No.
HRM 2.14
Revision No.
0
Page No.
1 of 2
1.0
OBJECTIVE
To define the guidelines in coverage, conditions and procedure when granting subsidy on
office uniform.
2.0
SCOPE
This covers office uniform of regular employees under Operations Group of TSPI
Development Corporation (TSPI).
3.0
GUIDELINES
3.1
TSPI considers wearing of uniform as an important element to project its
organization’s image – that is efficient, orderly and professional.
3.2
Regular employees in the operations group covering the position titles –
sector manager (SM), area manager (AM), branch manager (BM), senior
account officer (SAO), account officer (AO), agricultural account officer
(AAO), project officer (PO), insurance officer (IO), branch accountant (BA),
accounting assistant (AA) and accounting clerk (AC) – are given an office
uniform and thus, required to comply with the policy.
3.3
Issuance of office uniform shall be done every quarter.
3.4
The subsidy shall be fifty percent (50%) of the cost of the office uniform.
Employee shall keep his employment with the organization for at least six (6)
months from the date of issuance of the office uniform. Otherwise, he shall
pay the subsidized portion.
3.5
Employee’s share shall be deducted from his salary in 2 equal deductions.
3.6
The cost of the uniform, i.e., in cases of damage, additional sets, beyond the
subsidy shall be shouldered by the employee.
3.7
The office uniform is a polo jack of different colors and is worn using the
following schedule:
COVERAGE
COLOR
SCHEDULE
SM, AM, BM
White
Monday to Thursday
AO, AAO, IO, PO, SAO, BA/AA/AC
Yellow
Monday
AO, AAO, IO, PO, SAO, BA/AA/AC
Maroon
Tuesday
AO, AAO, IO, PO, SAO, BA/AA/AC
Light Green
Wednesday
AO, AAO, IO, PO, SAO, BA/AA/AC
Blue
Thursday
3.8
Friday is considered a wash day but employees are required to wear
appropriate office attire.
3.9
Non-compliance with the schedule is subject to disciplinary procedure under
the Employee Discipline, to wit –
First Offense – Oral Reprimand
Second Offense – Written Reprimand
Third Offense – Suspension for 1 day
Fourth Offense – Suspension for 3 days
Fifth Offense – Suspension for 5 to 30 days
HUMAN RESOURCE MANUAL
Office Uniform Subsidy
Manual Issue Date
March 15, 2011
Effectivity Date
March 31, 2011
Version No.
1
3.10
Document No.
HRM 2.14
Revision No.
0
Page No.
2 of 2
Sixth Offense – Termination from employment
Note: Disciplinary process shall be followed based on HRM 4.0 Employee
Discipline.
Pregnant women are exempted from wearing the prescribed office uniform.
4.0
PROCEDURE
Responsibility
Immediate Superior
Activity
1. Secures a copy of the Uniform Request Form and
accomplishes it.
2. Forwards the signed Form to the Human
Resource Management Services (HRMS).
HR Specialist
3. Consolidates uniform requests and forwards
original Uniform Request form to Administration
Department.
Administration Department
4. Canvasses, selects and coordinates with office
uniform supplier.
5. Distributes office uniform.
6. Maintains inventory of un-issued office uniform.
7. Provides Accounting Department with a list of
employees who received office uniform for
payroll deduction.
8. Provides copy to HRMS for monitoring of
request.
Payroll
9. Deducts from employee salary his share
following the schedule of deduction.
Immediate Superior
10. Ensures compliance of employees with the
schedule of wearing office uniform.
11. Initiates disciplinary procedure when necessary.
5.0
FORMS
5.1
Uniform Request Form