Henderson ISD
200 N. High St.
Henderson, TX 75652
903-655-5000
Request for Proposal for
Mass Notification System
Keith Boles
Superintendent
HENDERSON ISD
RFP – Mass Notification System
SECTION I – PROPOSAL PRELIMINARIES
PURPOSE AND INTENT
Henderson Independent School District hereby issues a Request for Proposal (RFP) for products and
services associated with a Mass Notification System for Henderson Middle School Campus. The district
is seeking vendors from which to purchase equipment and products as well as provide installation and
configuration of these items.
Submitted proposals must state all recurring and non-recurring costs to the district of any/all services and
equipment. Work other than that specifically defined within the RFP will be awarded to the selected
vendor in the future as a result of operational needs and agreed upon solutions between the district and the
selected vendor.
ABOUT HENDERSON ISD
Our public school district is located in East Texas and serves the needs of approximately 3450 students
across five campuses.
Voters approved a bond to construct a new middle school campus, which will serve the needs of students
in grades 6, 7, and 8 beginning in the fall of 2015. The district has selected Pogue Construction as the
general contractor for this project. The successful proposer will work under the authority, general
conditions, and according to the timelines set by Pogue Construction.
SELECTION PROCESS CALENDAR
The following calendar will be used to select products and vendors:
November 16, 2014
December 15, 2014
December 19, 2014
January 5-12, 2015
January 13, 2015
RFP Posted
Deadline for proposals is 2:00 p.m.
Notice of intent to award communicated
Contracts finalized
Contracts reviewed by board
Proposals may be held by the Henderson Independent School District for a period not to exceed sixty (60)
days from the date of the proposal’s opening for the purpose of reviewing the bids and investigating the
proposer’s qualifications prior to the contract award.
SECTION II – OBJECTIVE
The objective of this RFP is to accomplish fair, open, and competitive procurement for the highest quality
of installations that coincide with the district future plan. Those responding may request time to present
qualifications or other relevant information to the district staff at any time within the RFP window.
HENDERSON ISD
RFP – Mass Notification System
SECTION III – PROPOSAL REQUIREMENTS
The district will accept proposals via mail or in person only at 200 N. High St., Henderson, TX
75652 until 2:00 p.m. on December 15, 2014. All proposals must be in a sealed envelope labeled
clearly with “HMS RFP-Mass Notification.” The contractor’s name and address should be listed
on the envelope as well.
Facsimile or emailed transmissions will not be accepted.
Henderson ISD reserves the right to reject any and all proposals and to waive any informality in proposals
received. Although the specifications are intended to be complete, some questions may arise. Technical
questions should be directed to Kevin Bryan, the district’s Director of Technology, via email to
kbryan@hendersonisd.org or by phone at 903-655-5038. All questions and answers will be emailed to all
interested vendors.
To receive consideration, proposals must be made in accordance with these instructions, and such
proposals, and any resulting contract, shall be subject to all the instructions, terms, and conditions herein.
Weighted Factor breakdown:
1.
2.
3.
4.
5.
6.
7.
Factor
Purchase price
The reputation of the vendor and of the vendor's goods and services
The quality of the vendor's goods or services
The extent to which the goods or services meet the district's needs
The vendor's past relationship with the district
The total long-term cost to the district to acquire the goods or services
Any other relevant factor specifically listed in the request proposals
Weight
40 pts
10 pts
10 pts
10 pts
10 pts
5 pts
5 pts
*The district will be accepting proposals for both an integrated mass notification system as well as a
standard PA/intercom system. Vendors interested in submitting a proposal for an integrated
system will need to reference the specifications that are a part of the RFP for Audio Visual and will
need to ensure that all items proposed for the mass notification system will integrate fully with all
components and specifications that are a part of the RFP for audio-visual.
SECTION IV – GENERAL TERMS & CONDITIONS OF PROPOSALS & QUOTES
The terms “proposal” and “quote” may be used interchangeably in this document.
PROPOSALS
If mailed or hand delivered, the outside of the envelope shall clearly identify the title of the proposal
“HMS RFP-Mass Notification” and the name of the vendor who is submitting the proposal. All the
proposals shall be clearly and distinctly typed and shall be initialed or signed in ink by an authorized
representative. It shall be the responder’s responsibility to ensure that the proposal is delivered to the
office of the district superintendent before the time and date set for proposal closing and the district will
not be responsible for proposals delivered to any location other than the district.
FACSIMILE (FAXED) PROPOSALS
The district will not accept telephone, emailed, or facsimile proposals or signatures.
LATE PROPOSALS
Proposals received after the time and date set for proposal closing will be returned to the responder
unopened.
TAXES
Taxes, whether State or Federal, shall not be included in proposal prices. Our Employee Identification
No. (75-6001770) indicates our tax-exempt status.
RIGHT TO REJECT PROPOSALS
The district may reject any proposal not in compliance with all prescribed public procedures and
requirements, including its own rules, specifications, and conditions, and may reject for good cause any or
all proposals upon finding of the district that it is in the public interest to do so.
PATENTS AND LICENSES
The successful responder agrees to protect, defend, and hold harmless the district against any demand for
payment for wrongful or unauthorized use of any patented or copyrighted material, process, article, or
device that may enter into manufacture, constructions, or form a part of the work covered by the contract.
LOCAL PERMITS AND LICENSES
The successful responder shall obtain and shall include in his/her proposal the cost for all permits and
licenses that may be required to perform the contract.
PROPOSAL SIGNATURE
The proposal signature sheet of these specifications shall be signed with ink as follows or the proposal
will be rejected:
1. In the case of an individual responder, by such individual responder.
2. In the case of a partnership, the name of the partnership shall be stated followed by the signature
of at least one partner on behalf of the partnership. In addition to such signature, the names of all
partners shall be stated on such proposal signature sheet.
3. In the case of a corporation, the corporation name shall be stated followed by the state of
incorporation, the signature of an officer authorized to bind the corporation to a contract, as well
as the name and mailing address of the local representative.
PART 1 – GENERAL
1.1 GENERAL REQUIREMENTS
A. General Conditions
All Subcontractors shall follow all requirements and general conditions as specified in the Project
Manual produced by Claycomb Associates Architects for the Middle School Additions & Renovations.
All Subcontractors shall follow all requirements to meet and uphold project scheduling as specified by
Pogue Construction. Proposers shall include all items indicated in this Specification, Project Manual,
and Construction Drawings for a complete proposal. By submitting a proposal each Proposer
constitutes an incontrovertible representation by the Proposer that he has complied with requirement of
the Contract Documents.
A.
Insurance Requirements
1. Commercial General Liability
Each Occurrence
Damage to rented premises (each occurrence)
Medical expense (any one person)
Personal and Advertising injury
General Aggregate
Products-Completed Operations aggregate
2. Automobile Liability
Combined Single limit (each accident)
Any auto, hired or non-owned
3. Excessive/Umbrella Liability
Each Occurrence
Aggregate
4. Workers Compensation
Each accident
1,000,000
50,000
5,000
1,000,000
2,000,000
2,000,000
1,000,000
2,000,000
2,000,000
1,000,000
General Liability, Workers Compensation, and Auto Liability insurance coverage shall be maintained
with an A-rated carrier or greater and if it falls below an A- rated carrier it is the responsibility of the
Sub Contractor to replace and pay for the new coverage at no additional cost to the Henderson ISD.
General Liability, Umbrella and Auto policies shall be maintained to include Waiver of Subrogation
and Additional insured endorsement on and in the favor of Henderson ISD and shall be on a primary
and noncontributory basis including products and completed operations. Certificates of Insurance must
show Henderson ISD as Certificate Holder.
1.2
PRE-INSTALLATION MEETINGS AND CONSTRUCTION MEETINGS
A.
B.
C.
Convene pre-installation meeting two (2) weeks before start of installation of mass
notification system.
Require attendance of parties directly affecting work of this section, including Pogue
Construction, Henderson ISD representative, and manufacturer’s representative.
Review materials, installation, field quality control, labeling, protection, and coordination
with other work.
1.3
SUBMITTALS
A. At least eight (8) weeks prior to start of the project, submit three (3) hard copies of the following
items in a as well as an electronic version of the following in Microsoft Word or PDF format to
the technology department.
1. Documentation verifying the qualifications listed in this specification
2. Block diagrams showing components and relative connections
3. Samples of documentation and warranties
4. Samples of labels and written labeling scheme
5. Drawing location all components of the system and indicating circuit routing, cable type,
and gauge.
6. Submit outline drawing the equipment rack showing relative position of all major
components.
7. Equipment list and data sheets on all system devices, racks, special boxes, wire, and other
material as requested by the Architect including:
a. Model Number
b. Indication all options and accessories
c. Catalog data sheets with photographs
B. No work shall proceed without approved submittals. Anything ordered or delivered prior to
approval will be at awarded contractor’s own risk and cost. Compensation will not be given for
re-stocking fees or replacing a purchased item that is rejected.
C. A submittal is required even if all products are as specified. If products are as specified, then a
single spreadsheet may be submitted in place of product data sheets charting the following
columns:
1. Specification numbers and letters where the item is found
2. Manufacturer
3. Manufacturer part number
4. Description
5. Length
6. Color
7. As Specified or Equivalent
8. If submitting an equivalent add an additional column for page number of submittal where
the equivalent data sheet is located.
D. Quality Assurance Submittals
1. Letter from Unified Paging Equipment Manufacturer stating that the Contractor is an
Authorized Factory Distributor for the area where the project is located.
1.4
INSTALLER QUALIFICATIONS
A.
All installers must provide proof of current manufacturer’s training certificate before
being allowed on job site. Current training certificates shall be provided to owner before
work begins. Owner reserves the right to check all employee certificates throughout
project duration. Contractor will staff the project with Contractor employees only.
All Contractor employees will be required to provide proof of an Employee Background
Check per Texas Senate Bill 9 requirements. Background checks will comply with Texas
DPS guidelines. FAST Pass Background Checks can be purchased with L1 Identity
Solutions at contractor’s expense. Any employee found on-site without a Background
Check will be removed from the project until one can be provided.
Proposed contractors shall currently possess the necessary qualifications, trained and
experienced personnel, financial capacity, and meet the requirements herein described.
The proposed contractor, as a business entity, shall be an authorized distributor and
designated representative of the equipment manufacturer, with full warranty privileges.
The proposed contractor shall have been actively engaged in the business of selling,
installing, and servicing commercial building commercial communication systems for a
period of at least five (5) years. The district has the right to waive this requirement for
newly established companies.
The proposed contractor shall not have any grievances or complaints of record regarding
workmanship, code compliance, or service response. A proposed contractor that has any
prior finding(s) of a code violation or has any litigation in process concerning the
installation of a mass notification system is unacceptable.
The Owner reserves the right to reject the proposal of any contractor who has previously
failed to perform properly, or complete on time, contracts of a similar nature.
B.
C.
D.
E.
F.
1.5
INSTALLATION
A. Installation of all components necessary to provide a complete and working mass
notification system will be the responsibility of the contractor. If an integrated system is
selected for purchase, the mass notification contractor will conference with and
coordinate closely with the contractor for audio visual systems.
1.6
CODES AND REGULATIONS
A.
B.
C.
D.
E.
F.
G.
H.
I.
1.7
NFPA 70, National Electrical Code
NFPA 101, Code for Safety to Life from Fire in Buildings and Structures
FCC Rules, Part 76
All applicable parts will be FCC Class B approved
Americans with Disabilities Act
Texas Accessibility Standards
International Building Codes (IBC)
Local and State Building Codes
All requirements of the local Authority Having Jurisdiction (AHJ)
PROGRAMMING AND TESTING
A.
B.
C.
D.
E.
F.
Physically walk to each speaker and ensure that sound is coming from all speakers.
Ensure that pages override local audio on the AV system.
Set the volume level to approximately 6db above ambient noise.
This level for each speaker and zone shall be tested with an audio meter.
Provide a drawing showing db levels for each speaker and zone.
This drawing shall be dated and signed by the person administering the tests.
1.8
DELIVERY, STORAGE, AND HANDLING
A. Delivery and Acceptance Requirements: Deliver materials to site in manufacturer’s
original, unopened containers and packaging, with labels clearly identifying product
name and manufacturer.
B. Storage and Handling Requirements:
1. Store and handle materials in accordance with manufacturer’s instructions.
2. Keep materials in manufacturer’s original, unopened containers and packaging until
installation.
3. Store materials in clean, dry area indoors.
4. Protect materials during storage, handling, and installation to prevent damage and/or
theft.
1.9
CLOSE OUT & DOCUMENTATION
A. Submit to client within ten (10) days of completion a closeout package containing:
1. Hard copy and/or electronic copy of warranties. Warranties clearly indicate which
products are covered and the terms. The documentation shall also give instructions for
how to implement the warranty and contact information. Submit the manufacturer
warranties mentioned above as well as a contractor warranty per contract terms.
2. Hard copy and/or electronic copy of manufacturer operations and maintenance manuals
3. Hard copy and/or electronic copy of instruction sheets for end users. These instruction
sheets shall be condensed versions of instructions from manuals and geared towards the
end user in specific.
4. Hard copy and/or electronic copy spreadsheet of system electronics – The spreadsheet
shall be in Excel format and shall have the following columns:
i. Manufacturer – this column is to be completed before delivering
ii. Part Number– this column is to be completed before delivering
iii. Description– this column is to be completed before delivering
iv. Serial Number– this column is to be completed before delivering
v. MAC address– this column is to be completed before delivering
vi. IP Address – If assigned by contractor complete before delivering
vii. Location/Room Number – if installed by contractor complete before delivering
viii. Notes – Include notes about purpose or special tools or procedures that owner
needs to know about. This column is to be completed before delivering
5. Hard copy and/or electronic configuration report and files – print reports of device
configurations and include in either PDF or Microsoft Office format. Also include on the
saved copies of configurations and appropriate software to accompany the configurations.
A template is acceptable if multiple devices are similar. Include instructions of what to
adjust for each specific device when using a template.
6. Hard copy and/or electronic as-built drawings. The hard copy shall be half-size
architectural and the electronic copy shall be full size and to scale in either PDF or Visio
format. Symbols and text within the Visio document shall be selectable for relocating
and editing; the floor plan walls do not have to be selectable. Include the following in the
drawing package.
7. The documentation listed above is to be presented in either separate binders or one large
binder. The binders are to have the printed hard copies and a pocket with a CD or USB
drive containing electronic versions of the documentation. The binders shall have a cover
page and table of contents. Furnish 5 copies of each binder
B. Provide the following in addition to the close out documentation:
1. Laminated drawings in closets or put drawings inside a binder.
C. As a prerequisite to final acceptance, an owner chosen representative shall inspect the installation
and the representative has to sign off on the installation verifying that it is according to this
specification and standards
1.10
INSERVICE TRAINING / SERVICE CONTRACT
A. Furnish in-service training with the system. The sessions shall facilitate the training of personnel
in operating and maintaining equipment and administrative controls.
B. Site specific end user instruction sheets shall be provided at the time of training. These sheets
will be condensed versions of instructions from manuals geared towards the end user.
C. The initial training shall be one (1) hour for campus employees and two (2) hours for
maintenance and technology department faculty.
D. A second training shall be done after one month of use.
E. Include a one (1) year service contract which will include site visits as needed to meet with
personnel to discuss issues or questions to ensure they are using the system or change as needed
to better suite their needs.
1.11
WARRANTY
A. List manufacturer warranty guidelines and procedures within the closeout documentation manual.
B. In addition to the manufacturer warranty, furnish a one-year company warranty in accordance
with the general construction specifications, guidelines, or contract.
C. Include in the close out documents instructions for who to contact and a procedure for handling
contractor warranty issues.
D. Warranty period shall begin on the date of acceptance by the owner.
E. Post on equipment an adhesive label with contact information and terms of warranty.
1.12
LABELING
A. Any horizontal cable, backbone cables, or cables between plates and devices shall be labeled at
both ends with matching labels.
1. At each end both the cable and the termination field/device/plate shall be labeled.
2. The matching label shall indicate which what devices/plates are connected or what ports
the cable is landed on in a termination field.
3. The labeling shall follow a consistent format throughout the project.
B. All devices/plates/termination fields shall be labeled with a unique identifier.
C. Electronic devices shall be labeled with MAC and IP addresses.
D. Labels shall be adhesive phenolic black with white engraved text or engraved directly onto
device/plate/termination field.
SECTION V – INTEGRATED MASS NOTIFICATION SYSTEM SPECIFICATIONS
PART 1 – SYSTEM DESCRIPTION
1.1
DESCRIPTION
A. This system involves software developed by FrontRow that will enable paging over the
AV systems in the classrooms as well as one way speakers in hallways, exterior
locations, and multi-purpose rooms. This system will allow two-way intercom in
classrooms as well as scheduled bells, alert sequences, and control of other devices as
requested by the client.
B. The contractor will furnish items necessary to make a complete functional system as
required by FrontRow. Most major items are mentioned in this specification, but it is
contractor’s responsibility to provide components even if not specifically mentioned to
install and make the system functional in specified locations.
C. In this specification, ‘provide’ shall mean to supply, install, and program, and test an item
to ensure that it is in working order.
D. A system of this type will run on the IP network; therefore, data cables will be required at
many of the devices.
E. The major scope of work in this specification includes providing
1. Data cables from the data rack to the paging amplifier/decoders in classrooms
2. Data cables from the data rack to the paging system server and the admin station
3. Data cable from the data rack to the CMP-500 phone interface
4. For each classroom, the contractor will furnish and install a complete,
networkable, scalable Conductor endpoint and AV control system. Each system
shall include but not be limited to:
a. One control panel that meets or exceeds the specifications under section
2.4.B
b. One amplifier/controller core that meets or exceeds the specifications
under section 2.4.C
c. Contractor will utilize classroom speakers installed by the Audio/Visual
contractor and specified in the Audio/Visual RFP
d. AV connection wall plates that meet or exceed the specifications under
section 1.2 of the Audio/Visual RFP
5. For the exterior:
a. CM-800 decoder and materials to mount to the Conductor head end rack.
b. 15 watt 8Ohm speakers and materials to mount speakers to the exterior
wall
6. For hallways and common areas:
a. Speakers
7.
8.
9.
10.
11.
12.
b. A 70 volt amplifier to drive all speakers
c. A CM800 paging decoder
For the school office:
a. A Conductor server and Admin Station.
b. Administrative CM-3000 decoder/encoders as needed.
c. PTT microphone
d. Stereo speakers
For the campus (for making campus-wide pages):
a. CMP500 phone interface
Conductor client software loaded on the provided computers. Set up the paging
and bells.
Devices, punch blocks, patch cords, and patch cord lock outs in closets and at the
devices
CMP-500 phone interface and the cables and materials to mount and connect to
the FXO connection on the phone system.
Training and documentation
1.2 RELATED DOCUMENTS
A. In addition to this written specification, the following drawings and documents are to be
referenced and included in scope of this specification:
1. Architectural / Engineer drawings
2. Detail Drawings & Diagrams
3. Manufacturer instruction sheets and installation guidelines
4. Any addendum, hereafter release of specifications
B. Ensure that the manufacture, test, and installation is per manufacturer’s requirements and
in accordance with NFPA-70 (National Electrical Code®), state codes, local codes,
requirements of authorities having jurisdiction, and particularly the following standards
and any addenda for the standards:
1. Cabling Systems
a. ANSI/TIA/EIA-588-C.0 – General Cabling Standards
b. ANSI/TIA/EIA-568-C.1 -- Commercial Building Cabling Standards
c. ANSI/TIA/EIA-568-C.2 -- Balanced Twisted Pair Cabling Standard
d. ANSI/BICSI 001-2009, Information Transport Systems Design Standard
for K-12 Educational Institutions
e. ANSI/NECA/BICSI 568-2006, Standard for Installing Commercial
Building Telecommunications Cabling
2. Pathways and Spaces
a. ANSI/TIA/EIA-569 -- Commercial Building Standard for
Telecommunications Pathways and Spaces
b. ISO/IEC 18010:2002 (2002) – Pathways and Spaces for Customer
Premises Cabling
3. Cabling Administration
a. ANSI/TIA/EIA-606(B) -- The Administration Standard for the
Telecommunications Infrastructure of Commercial Buildings
b. ISO/IEC 14763-1:1999 (1999) – Implementation and Operation of
Customer Premises Cabling, Part 1 – Administration
4. Grounding and Bonding
a. J-STD-607 -- Commercial Building Grounding and Bonding
Requirements for Telecommunications
b. IEEE 1100 – IEEE Emerald Book
c. NFPA 780 Standard for the Installation of Lightning Protection
d. Cal/OSHA-Pocket Guide for the Construction Industry (recent edition)
C. Also, Install systems and infrastructures in accordance with the most recent edition of the
following publications:
1. BICSI -- Telecommunications Distribution Methods Manual (TDMM)
2. BICSI -- Information Transport Systems Installation Methods Manual
3. BICSI - AV Design Reference Manual
PART 2 - SYSTEM COMPONENTS
2.1 - MANUFACTURER
The manufacturer for this majority of the components for this project is FrontRow Calypso LLC, Petaluma, CA
94954, Phone: 707-227-0735
2.2 – SOFTWARE
A. Provide the FrontRow Conductor client and server system to control the paging, bell, and control
system, with the following capabilities:
1. Create zones and zone groups for paging/intercom destination.
2. Create action sequences to control all FrontRow devices and connected peripherals
3. Create pre-recorded announcements
4. Create bell schedule templates
5. Create emergency alerts that execute one or more functions simultaneously or in
sequence.
a. One-time or repeating audio message broadcast
b. Control functions over HTTP, TCP/IP, GPO, RS-232, or IR
c. Email notifications with pre-configured content and recipients
6. One-click application of bell schedule templates to calendar days
7. Set audio stream priorities for emergency communications
8. Receive intercom requests and alert messages
9. Stream audio files to destination devices
10. Create custom sound files for bells and alerts
11. Page to a zone, zone group, or all zones
12. Intercom to an appropriately equipped classroom
13. Password protected multi-user support
14. Definable page and intercom pre-tones
15. Listen into a classroom in a security situation
16. Show the status of all connected FrontRow devices (active/offline)
B. Provide the FrontRow Maestro software for monitoring all projector installations, with the
following capabilities:
1. Check bulb life status on all projectors
2. Receive email notifications at pre-determined thresholds for bulb life expiry
3. Generate projector usage and activity reports in CSV format
4. Schedule automatic school-wide/district-wide projector shutdown at specific times
5. Create action sequences to control all FrontRow devices and connected peripherals
6. Organize devices hierarchically into schools and rooms
7. Remotely access and control any connected projector from a standard internet browser
C. Provide the Windows or Mac Encore software for each classroom.
1. Trigger an intercom session request to the Conductor Admin station: No
2. Trigger an alert message to the Conductor Admin station: No
D. Provide the Teacher Edition for iOS software for each classroom if used in combination with a
CB6000 control panel.
1. Trigger an intercom session request to the Conductor Admin station: Yes
2. Trigger an alert message to the Conductor Admin station: Yes
2.3 - OFFICE AND COMMON AREA HARDWARE
A. Provide FrontRow COADMIN administrator station consisting of the following minimum
components:
1. Dedicated touch-screen PC running FrontRow Conductor client software
2. PTT paging microphone, Stereo passive speakers, USB keyboard, and USB mouse
3. CM-3000 located at the office station.
4. 1RU Linux server running Conductor and Maestro applications
B. Provide FrontRow CMP-500 phone interface consisting of the following minimum requirements:
1. 4-port network switch (RJ45)
2. RJ11 telephone line input
3. Up to 999 I/O codes that the user can enter through any telephone to launch commands –
for example, all call or zone-specific paging, playing pre-recorded messages, or device
control via contact closure, serial connection, or IP.
4. Compatibility with cell phones, analog PBX, and SIP phone systems using a standard
ATA bridge.
5. 1 3.5mm mic/line audio input
6. 1 3.5mm line audio output
7. 1 captive screw serial control terminal
C. Provide battery backup for the entire system with the following minimum requirements:
1.
2.
3.
4.
5.
6.
7.
Connection to both a local power source and UPS.
12VDC pass-through power for amplifier support Via PoE
Automatic and instantaneous switchover to UPS if mains power fails
Network power/data input
Network pass-through data output
11.2V/1.34A (25W) output minimum
PoE input
D. Provide FrontRow CM800 for driving 70/100V paging amplifiers:
1. Network support: 10/100Mbps
2. Baud rate: 2400 to 115kbps
3. Input
i.
RJ45 Ethernet
ii.
3.5mm mic level input
iii.
3.5 unbalanced stereo audio
iv.
(3) Euro-block GPI relay terminals
4. Output
i.
3.5mm balanced/unbalanced line output
ii.
(2) Euro-block GPO (relays)
iii.
3.5mm IR
5. Other I/O
i.
Euro-block RS232 serial control
6. Addressable via TCP/IP: Yes
7. Password protected: Optional
E. Provide FrontRow CM800 for common areas:
1. Network support: 10/100Mbps
2. Baud rate: 2400 to 115kbps
3. Input
i.
RJ45 Ethernet
ii.
3.5mm mic level input
iii.
3.5 unbalanced stereo audi
iv.
(3) Euro-block GPI relay terminals
4. Output
i.
3.5mm balanced/unbalanced line output
ii.
(2) Euro-block GPO (relays)
iii.
3.5mm IR
iv.
2-channel speaker output: Euro-block
5. Other I/O
i.
Euro-block RS232 serial control
6. Addressable via TCP/IP: Yes
7. Password protected: Optional
F. Horns, common areas and hallway speakers – Provide one NE8250.70PE Ashly amplifier to
support these speakers
G. Data Racks – Provide all shelves, rack mount kits, rack power supplies, doors, rack top, lacing
bars, etc. as needed to have a complete and neatly dressed rack.
1. Provide a patch cord to connect each FrontRow CM-800 or CM-800S to the network for
exterior speakers and 1 way zones. Furnish either Siemon Lock-it patch cord or a Panduit
patch cord Lock-in device (color orange) to prevent accidental removal
2. Provide appropriate cabling to connect the speakers to the FrontRow CM-800 or CM-800S,
transformer, and power supply.
3. Provide 66 or 110 punch blocks as needed.
4. Surge Power Strip – Install a surge power strip to connect all rack mounted equipment.
2.4 - ROOM AV SYSTEM AND CONTROLLER
A. The system in each classroom shall include:
1. Control panel that meets or exceed specifications under section 2.4.B
2. One amplifier/controller core (see 2.4.B)
3. Loudspeakers (Provided by contractor providing Audio/Visual components)
4. AV connection wall plates (Provided by contractor providing Audio/Visual components)
5. Wall controller: FrontRow CB-2000 preferred
i.
Mounting: Single-gang, Leviton Decora® compatible
ii.
Buttons: 8 back-lit
iii.
Simultaneous control capacity: Unlimited network (IP addressable) devices, 2 bidirectional serial devices, plus 1 IR device or 1 GPI
iv.
On-board scheduler
v.
Security pass-code
vi.
Battery back-up
vii.
File-based cloning
viii.
Configuration via web-browser
ix.
I/O:
1. 1x RJ-45 for IR and serial control, power
2. 1x RJ-45 for 10/100Mb network, power
x.
Weight: 102g/3.6 oz
xi.
Power: 9V-12V, 125 mA (via Cat 5)
xii.
Size: 5 x 4.4 x 12.7 cm/2 x 1.75 x 5 in
B. Amplifier/Controller Core:
1. Basis specification: FrontRow Conductor™-ready Plenum Core, Conductor™-ready
Wall Core, with FrontRow CM3000 amplifier/switch
2. Audio inputs:
i.
1x streaming audio (3.5mm TRS)
ii.
4x analog stereo (3.5mm TRS)
iii.
Intercom (RJ45)
3. Audio outputs:
i.
2x audio line out (3.5mm TS)
ii.
1x streaming audio out (3.5mm TRS)
iii.
Intercom (RJ45)
4. Network support: 4 port 10/100Mb
i.
2x +12VDC powered ports for network plus power
5. Digital Page-override capabilities
6. Analog Page-override capabilities
7. Audio over IP capabilities
8. Speaker Load Impedance: 4 ohms min - 16 ohm max
9. Additional inputs: IR, GPI
10. Additional outputs: IR, COM (RS232 serial)
11. Amplifier Type: 92% efficient class D
12. Continuous Power @ 1% THD:
i.
16 watts (rms) per channel @ 4 ohms
ii.
8 watts (rms) per channel @ 8 ohms
13. Power input requirements: 12VDC, 3.5A
14. Mounting: Enclosure built for plenum spaces or wall mount enclosure
C. Classroom Installation
1. Coordinate with client the exact locations for the wall controller and ceiling microphone
in each of the classrooms.
2. Place the FrontRow CM-3000 in the plenum ceiling enclosure or at the location where
the client has power. If this is in the rack then provide cabling for the speakers, intercom
mic, and AV controller back to the rack.
3. Configure the amplifier to duck all inputs when a paging signal is present.
4. The classrooms shall be set up with two-way intercom and playback of local audio which
will be ducked during pages.
5. The classrooms shall have call buttons on the CB2000 controllers. The actual sequence of
events for these buttons is to be coordinated with the client.
D. Administration Control –The FrontRow Conductor Admin Station shall be installed in the main
office at a location determined by the client. The server shall be installed in the server room.
2.5 - CLOCKS
The following are acceptable master and secondary clock system manufacturers. This specification shall
constitute the quality and performance of the equipment to be furnished. Any other proposed
manufacturers must be pre-approved: Sapling Company, Inc., Huntingdon Valley, Pennsylvania
A. Master Clock - Sapling model SMA-3R0-1000-1, or equivalent, master clock with secondary
clock correction.
B. Secondary/Display Clocks shall be software controlled. All display clocks shall be system
powered by low voltage cabling (individual battery or network drop PoE powered clocks are not
acceptable) and feature wireless synchronization with the class change time tones system master
clock.
1. Provide a digital clock for the front office.
2. Provide double-face digital clocks in the corridors as indicated on plans.
3. Provide single-face digital clocks for all classrooms and areas as indicated on plans.
C. Digital clock models:
1. Sapling model SBL-31S-404-4R or equivalent, 24VAC powered, wireless correction
clock face.
2. Sapling model SAB-4GD-00S-0 or equivalent, double dial bracket
3. Sapling model SMA-1SR-0000-1 or equivalent, wireless sync booster
D. Provide Altronix AL600ULPD4 or equivalent - 24VAC Power Supply/Battery Chargers with 7
AH batteries and 14-2AL low voltage power cabling as required.
2.6 – DIGITAL SIGNAGE
The following are acceptable manufacturers. This specification shall constitute the quality and
performance of the equipment to be furnished. Any other proposed manufacturers must be pre-approved.
A.
B.
C.
D.
Digital Signage Media Appliance - Tightrope Carousel 330 or equivalent
Scaler/Switcher – Kramer VP728 (9-input) or equivalent
Encoder - Blonder Tongue MPEG-2 HD encoder (Model HDE-CHV-QAM) or equivalent
Decoders – Amino H140 High Definition IPTV Set-top Boxes (Quantity to be determined)
PART 3 – SYSTEM REQUIREMENTS
3.2 - PROGRAMMING
A. Furnish a list of MAC and serial addresses along with physical locations to owner to attain the IP
addresses. Configure hardware with the IP addresses and place on the network.
B. For the Conductor Software, program in accordance with FrontRow's guidelines for the
Conductor Software. Coordinate with the owner for the following items, and provide
programming to enable them:
1. Demonstrate to the owner all standard bells & tones, and provide any custom tones
requested and create audio sequences.
2. Demonstrate to the owner all standard alerts, provide fire, earthquake, lightning, and lock
down alerts in addition to any client- requested alerts.
3. Confirm the Intercom Naming Convention for classroom locations prior to programming
and make sure the as-built drawing matches. Place a map in the software.
4. Ensure the FrontRow Maestro is programmed to power off projectors campus-wide
5. Set up "All Call" for a campus wide page/announcement
6. Create Paging Zones as directed by client
7. Set up regular and special bell scheduling for the year
8. Establish User Groups and Permissions for the following levels:
i.
District/IT
ii.
Administration
iii.
Staff
C. For wall control panels in the rooms, program buttons to do the following
1. Call – send a message to the office that a room is calling
2. PC 1 – select the VGA input at the teacher’s station and un-mute the amp
3. HDMI – select the HDMI input at the teacher’s station and un-mute the amp
4. Video - select the Video input at the teacher’s station and un-mute the amp
5. Volume up – increase volume on the amplifier with un-mute.
6. Volume down – decrease volume on the amplifier with un-mute
7. Power On/Off – Toggle Power on the projector and un-mute the amp and select audio
input for VGA
8. Mute – Toggle the mute on the amplifier
D. For the Encore software, provide a single sheet instruction sheet in each classroom and program
an interface to do the following:
1. Same functions as the buttons on the wall controller
2. A control interface for a future DVD/VCR player that has the following commands: play,
stop, pause, fast forward, rewind, next, previous, switch between VCR and DVD, DVD
menu, up-down-left-right arrow and select, channel up, channel down, switch between
TV and VCR mode.
3. Program the software to open immediately when the PC starts and to minimize and run in
background. Provide a tray icon for users to click to enlarge the program. Configure so
the end user cannot close the program.
4. Program to shut down the PC nightly, with a warning and option to abort prior to shut
down.
5. Program to minimize the Encore software before freezing the image on the projector.
6. Provide scripts for the above features to the IT department for new and broken computers
to have the same functionality.
7. Program 1-2 buttons for emergency situations.
8. Create the ability to change the profile to allow laptops to be used in any room for teacher
mobility.
E. Provide laminated cards with instructions for how to use the phone interface and the codes below
to be posted at each phone. Program to do the following:
1. Launch the Lock Down Announcement/Event.
2. All Call
3. Page outside speakers
4. Turn off all projectors
5. Page each individual room
3.3 - POWER REQUIREMENTS FOR LOW VOLTAGE
A. Power shall be at same elevation as low voltage outlets unless otherwise noted in detail drawings.
All AV devices and outlets are to have power within 6”. This power requirement does not apply
to wall controller outlets. Any other exclusion must be specifically stated on the drawings. If
drawings do not show a power outlet next to or if the power is at a distance or height other than
this specification submit an RFI before bid to find out if the power is required or needs relocated.
IF an RFI is not submitted prior to work commencing and the power needs adjusted it will be
done at no extra cost to owner.
B. Power circuits for AV input plates shall be different from the ceiling power with the projector. If
drawings do not show a different circuit, submit an RFI before installation. IF an RFI is not
submitted and a ground loop effects the audio or video in any way it will be repaired at no extra
cost to owner.
C. Power at equipment racks shall be dedicated circuits. If drawings do not show a different circuit,
submit an RFI before bid. IF an RFI is not submitted prior to work commencing and the power
needs adjusted it will be done at no extra cost to owner.
D. All cable pathways in non-accessible spaces shall be in conduit and shall be sized according to
TIA-568C standards. All conduits shall be installed with grommets and pull strings. Include in
close-out documentation an as-built of conduit banks with labels to where each conduit goes.
E. All cables in exposed areas shall be installed in conduit or raceway.
SECTION VI - P.A. / INTERCOM SYSTEM SPECIFICATIONS
1.1 WORK INCLUDES
A. Furnish and install all equipment, accessories, cabling, devices, and materials in accordance with
the project specifications and drawings to ensure an operational Intercom / Paging System
including master clock, secondary clock, and class change time tone communication.
B. NOTE: IN ALL OPEN CEILING AREAS, ALL LOW VOLTAGE CABLING SHALL BE
ENCLOSED IN CONDUIT. It shall be the responsibility of the electrical contractor to provide
and install all conduit systems, standard electrical boxes, and operating power for the unified
system as outlined on the project drawings and as required.
C. The Intercom / Paging System Contractor (This Contractor) shall coordinate all system
requirements with and provide special back boxes to the Electrical Contractor prior to installation
of conduit
D. The Owner shall provide one (1) central office trunk "CO" line or station connection (analog
port) on the telephone system, telephone cable to the Intercom / Paging rack, and a designated
button or station number to allow each telephone to access this port. This will provide transparent
access from the telephone system to the Intercom / Paging System. The Intercom / Paging System
shall feature a distinctive dial tone and DTMF touch‑tone recognition to provide this transparent
interface.
E. Equipment specified herein is designed to provide specific functional and operational
characteristics. It is the responsibility of the Intercom / Paging System Contractor to provide all
features and functions as outlined in these specifications.
F. Testing, as described in Part 3, for all requirements shall be performed with all cable runs and
wiring devices in place.
G. Service contract and warranty as outlined in Part 3 of these specifications.
H. Provide all documentation and training as outlined in these specifications.
1.2 RELATED WORK - NETWORK CONNECTIVITY
A. Refer to Specifications that are a part of the RFP for Low Voltage Infrastructure for all Ethernet
network drop connections. All Ethernet cabling and jacks used to connect to the building network
shall be provided as indicated on the plans under Low Voltage Infrastructure Specifications. All
system devices provided in this section that require a network connection shall be coordinated
with contractor.
B. All system devices provided in this section that require a network connection shall be coordinated
with district IT department to be assigned TCP/IP configuration settings including a static IP
address, domain, gateway, and subnet mask.
C. This contractor will implement all device network configuration and device programming
required to provide a complete and functional system under this specification including any
special connecting network jumpers and all other types of cabling, and interconnect wires and
cables required.
PART 2 – PRODUCTS
2.1
GENERAL
A. All basic equipment for which there are Underwriters' Laboratories Standard requirements shall
be listed by Underwriters' Laboratories and be so labeled, or shall conform to their requirements,
in which case, certified statements to the effect shall be furnished by the manufacturer with a
copy of an examination report by a recognized laboratory acceptable to the Local Authority
Having Jurisdiction.
B. All equipment and components shall be installed in strict compliance with manufacturers'
recommendations and the requirements of the components UL listing. Consult the manufacturer's
installation manuals for all wiring diagrams, schematics, electrical requirements, cable types, and
physical equipment sizes, etc., before beginning system installation.
C. All date keeping hardware, firmware, and software provided shall be fully compliant with years
designated in four digit data format. Any time equations must function normally, leap year, and
daylight savings time must be supported.
D. All basic equipment shall be new and shall be the latest product of a manufacturer of established
reputation and experience of quality electronic equipment. Model numbers indicate current
equipment types; if later models exist, the Contractor shall provide those. The manufacturer shall
have supplied similar apparatus to comparable installations rendering satisfactory service for at
least three (3) years.
E. It is the responsibility of the Intercom / Paging System Contractor to provide all features and
functions as outlined in these specifications. The Intercom / Paging System shall accept standard
DTMF signals from the administrative telephone system through a CO trunk line or station
connection (analog port).
F. All like devices shall be of the same manufacturer and model number.
G. Only equipment devices have been shown on the contract drawings. Specific wiring between
equipment has not been shown.
H. All equipment shall be attached to walls and ceiling/floor assemblies and shall be held firmly in
place (e.g., speakers shall not be supported solely by suspended ceilings). Fasteners and supports
shall be adequate to support the required load.
I.
2.2
Installation subject to approval, inspection, and test of the Architect/Engineer.
ACCEPTABLE MANUFACTURERS
A. Descriptions and details, acceptable manufacturers name listed, and specific manufacturer and
model number items indicated in the plans and specifications shall establish a standard of quality,
function, and design. Manufacturers and model numbers listed "no exceptions" shall not be
substituted without specific notice in an addendum. Otherwise, where a specific manufacturer's
product is indicated, products of other manufacturers listed as acceptable may be submitted for
approval based on the substitute product being, in the opinion of the engineer, of equivalent or
better quality than that of the product specified.
B. Proposed contractors wishing to propose any product substitution must do so in writing to the
specifying authority at least five (5) days prior to the proposal opening.
C. For manufacturers equipment or models other than that specified, the proposed contractor shall
supply proof that such substitute equipment equals or exceeds the features, functions,
performance, and quality of the specified equipment. Proposals must include detailed information
showing all deviations from the system as specified.
D. Substitute products for which the proposed contractor does not obtain prior approval will not be
considered acceptable for this project. Final approval of alternate products shall be based on the
decision of the Owner and Architect. Prior approval to make a proposal for this project does not
automatically insure products will be an acceptable equivalent.
E. It is the responsibility of the Contractor to provide all features and functions as outlined in these
specifications. The functions and features specified are vital to the operation of this facility;
therefore, inclusion in the list of acceptable manufacturers does not release the contractor from
strict compliance with the requirements of this specification.
F. Where products are listed with multiple manufacturers, these manufacturers will be approved as
equals if all specified features are provided. Any equipment not specifically approved in writing
prior to the bid date will not be considered regardless of qualifications. Failure to provide the
"precise functional equivalent" shall result in the removal of the alternate equipment at the
Contractor's expense.
G. Different manufacturers may require various options, accessories, converters, patch cables, etc. to
perform the specified features and functions. Therefore, all material and/or equipment necessary
for proper operation of the system shall be deemed part of these specifications.
H. The manufacturer model numbers used is this specification shall constitute the quality and
performance of the equipment to be furnished. The following are acceptable manufactures; any
other proposed suppliers must be pre-approved:
1. CareHawk Inc., Ontario, Canada or equivalent
2.3
INTERCOM / PAGING SYSTEM DESCRIPTION & OPERATION
A. Each classroom shall be equipped with an Intercom / Paging ceiling speaker.
B. Each office and special use area (conference room, gym, cafeteria, library, etc.) shall be equipped
with Intercom / Paging ceiling speaker(s).
C. Common zone Intercom / Paging speakers shall serve all corridors, passageways, and janitors’
closets. Zone exterior speakers separately.
D. Stand-alone sound system announcement overrides: Interface this Intercom / Paging system to
each sound reinforcement systems using a Radio Design Labs model ST-VP2 mute module.
E. All speakers: classroom, office, corridor, exterior, gymnasium, cafeteria, and common areas shall
broadcast announcements and class schedule time tone signals as zoned. Speakers shall be
produce clear human voice reproduction at 10 dBA over ambient noise levels minimum (i.e.
corridors at class change) but never less than 65 dBA or more than 110 dBA throughout all
normally occupied areas.
F. Systems amplifiers shall be capable of providing sufficient power for emergency paging of all
speakers with a 30 percent reserved capacity for future expansion.
G. System central control equipment shall be Underwriters Laboratory listed under Commercial
Audio Systems and Accessories UL 813, located where shown on the drawings or as directed by
the Architect.
H. Provide an Uninterruptible Power Supply (UPS) with sufficient standby battery capacity to
operate the Unified Paging and Audio-Video clock system without AC power for two hours of
normal operation (no announcements) and thirty minutes of all‑call announcement operation (full
load) at the end of this period.
I.
The work described by this section includes the furnishing of all components, materials,
equipment, installation and technical labor and the performance of all operations necessary for the
complete installation of an Intercom / Paging System in operating condition as indicated on the
drawings and/or specified herein including:
a. Licenses, permits as may be applicable
b. Provision of submittal information
c. Installation in accordance with contract documents, manufacturers' recommendations and
applicable codes
d. Configuration of control and signal software including custom programming if required
e. Testing and adjustments, including documentation thereof
f. Provision of manuals
g. Maintenance and warranty services
2.4
INTERCOM / PAGING SYSTEM HEAD-END EQUIPMENT
A. Mount all equipment, except portable equipment, firmly in place. Permanently mark all cables
and install in a professional, neat, and orderly installation. All wiring and cables will be securely
fastened and routed using wire ties. Provide for adequate ventilation in all equipment racks and
take precautions to prevent electromagnetic or electrostatic hum. Insert test results in the owner's
manual.
B. Provide the components necessary to form a complete system performing to the above
specifications. To be as listed below or an equivalent by other listed manufacturers and meeting
all requirements of the plans and specifications. The Intercom / Paging System shall contain all
internal components to allow connection of 30% spare Intercom / Paging circuits. Equipment list,
quantities as required.
C. Provide a public address audio paging system. Provide standard rack enclosure for all equipment
listed below. Provide all shelves, rack mount kits, rack power supplies, backup power supplies,
doors, rack top, lacing bars, etc. as needed to have a neatly dressed rack. The required hardware
shall consist of, but not be limited to, the following:
1. CareHawk CH1000-2I-2T Headend with Switch Cards SS16 or SS32 as required, and
multi-channel 25 volt amplifiers as required.
2. Sapling model SMA-3R0-1000-1, or equivalent, Master Clock with secondary clock
correction.
D. The master clock shall feature Internet based UTC World Time Clock Synchronization and
control of the Digital Clocks.
E. Provide as required 25-volt amplifiers. Each zone shall consist of 25-volt speakers and be tapped
at the wattage desired to provide the best sound for each speaker location without overloading the
speaker or amplifier.
F. Provide two (2) CareHawk model DA1 desktop Administration Phones at the main reception
office desk as indicated on plans. Each administration phone shall provide system management
of:
1. Paging zones
2. System power management
3. Default volume management
4. MP3 audio file class change time tones/recorded audio management
5. User access management
6. System time management
7. Direct phone paging zone management
8. Paging and class change time tone zone management
9. Class change time tone schedule management
2.5
OFFICE / COMMONS / CLASSROOM / CORRIDOR DEVICES
A. Secondary Clocks:
1. The following are acceptable master and secondary clock system manufacturers, this
specification shall constitute the quality and performance of the equipment to be
furnished, any other proposed manufacturers must be pre-approved:
2. Sapling Company, Inc., Huntingdon Valley, Pennsylvania
3. Secondary/Display Clocks shall be software controlled. All display clocks shall be
system power by low voltage cabling (individual battery or network drop PoE powered
clocks are not acceptable) and feature wireless synchronization with the class change
time tones system master clock.
1. Provide a digital clock the front office.
2. Provide double face Digital Clocks in the corridors as indicated on plans.
3. Provide single-face digital clocks for all classrooms and areas as indicated on
plans.
4. Digital clock models:
1. Sapling model SBL-31S-404-4R or equivalent, 24VAC powered, wireless
correction clock face.
2. Sapling model SAB-4GD-00S-0 or equivalent, double dial bracket
3. Sapling model SMA-1SR-0000-1 or equivalent, wireless sync booster
5. Provide Altronix AL600ULPD4 or equivalent - 24VAC Power Supply/Battery Chargers
with 7 AH batteries and 14-2AL low voltage power cabling as required.
B. Paging Speakers, provide Quam System 5 25/RS, or equivalent, for reception of class change
time tones and PA announcements. Provide 25-volt speakers as follows:
1. Provide corridor speakers as indicated on plans.
2. Provide speakers in offices and common rooms as indicated on plans.
3. Provide Quam H16/SVP white finished stainless steel paging horn with square baffle:
Quam ES-8S White finished 22 gauge stainless steel flush mount backbox with acoustic
foam liner, 10.75” square x 3.75” deep, weatherized outdoor speakers as indicated on
plans.
2.6
CABLING
A. Refer to Low Voltage Infrastructure Specifications for all Ethernet network drop connections.
B. The Contractor shall provide and install new and unused ASTM bare solid copper conductor wire
per ANSI/NEMA codes. Follow the manufacturer's instructions. All wire shall be UL listed for
communication and control circuits.
C. All cable shall have labels on both ends utilizing self-laminating, flexible vinyl film and nonsmear nylon marking pens. Utilize Tyton Corporation Part No. RO175 Rite-On labels and Part
No. FTP1 nylon marking pens or equivalent.
D. Provide NEC type CMR Category 6 UTP cable with a Green color jacket as required for all
system point-to-point connections that are not a part of the district LAN Ethernet network, these
connections are not indicated on the plans.
E. Insulation for Wire in Conduit: Thermoplastic, not less than 1/32 inch thick.
F. Microphone Cables: Neoprene jacketed, not less than 2/64 inch thick, over shield with filled
interstices. Shield No. 34 AWG, tinned, soft-copper strands formed into a braid or approved
equivalent foil. Shielding coverage on conductors is not less than 60 percent.
G. Each speaker cable shall be NEC type CMR, West Penn Wire No. 291, 22 AWG, overall
shielded, two (2) conductor, plus one (1) drain wire. Equivalent by Belden, Carol or Comtran.
H. Secondary clock wire shall be NEC type CMR, 14-2AL or West Penn Wire No. 222, 20 AWG,
two conductor unshielded, or equivalent by Belden, Carol, or Comtran.
I.
2.7
Furnish an insulated #6 copper ground wire run from the amplifier to an earth ground, attached
securely to the amplifier case, and terminated at each end to bare metal.
CABLE TIES
A. Nylon cable ties shall be furnished and installed to attach wire bundles to supports and for
appropriate wire management as required.
1. Nylon wire tie, 3.9”, miniature - Panduit PLT1M-C or equivalent.
2. Nylon wire tie, 5.6”, miniature - Panduit PLT1.5M-C or equivalent.
3. Nylon wire tie, 11.4”, intermediate - Panduit PLT3I-C or equivalent.
4. Nylon wire tie, 14.6”, intermediate - Panduit PLT4I-C or equivalent.
2.8
CABLE ROUTING, INSTALLATION, & SUPPORT
A. System wiring and equipment installation shall be in accordance with good engineering practices
as established by the NEC and the TIA/EIA. Wiring shall meet all state and local electrical code
requirements.
B. Cable pathways, conduit, and cable support systems shall be complete with bushings, de-burred,
cleaned, and secure prior to installation of cable.
C. All wiring shall test free from opens, grounds, or shorts. All communication cable shall be
supported from the building structure and bundled. Do not attach any supports to joist bridging or
other lightweight members.
D. The support system shall provide a protective pathway to eliminate stress that could damage the
cabling. The cable shall not be crushed, deformed, skinned, crimped, twisted, or formed into tight
radius bends that could compromise the integrity of the cabling.
E. In all exposed areas such as gymnasiums, shops, field houses, janitors’ closets, or mechanical /
electrical rooms all communication cable shall be fully enclosed in conduit.
F. Communication cables shall be run in conduit stubs from wall boxes to accessible areas above
finished ceilings. Conduit shall be required only within walls and concealed spaces to provide
access.
G. Provide bushings to protect the cable from damage for conduit ends, box openings, and passage
through metal studs.
H. Communication cables shall be run in bundles above accessible ceilings and supported from
building structure. Cabling shall be loosely bundled with cable ties randomly spaced at 30 to 48
inches on center, cable ties shall not be tight enough to deform cabling and shall not be used to
support the cabling.
I.
Communication cable must not be fastened to electrical conduits, mechanical ductwork/piping,
sprinkler pipes, or routed to obstruct access to hatches, doors, utility access panels, or service
work areas. Do not route cables through fire doors, ventilation shafts, grates, or parallel for more
than four-feet with line voltage electrical conductors. Communication cables shall not be run
loose on ceiling grid or ceiling tiles.
J. Support shall be provided by mounting appropriate fasteners that may be loaded with multiple
cables. Provided that the weight load is carried by the support rod or wire, the support assembly
may attach to the ceiling grid for lateral stabilization. The required support wires for the ceiling
grid or light fixtures shall not be utilized. Any fastener attached to the ceiling grid shall not
interfere with inserting or removing ceiling tiles. The cable pathway of supports must be
positioned at least 12 inches above the ceiling grid.
K. All cabling shall be placed with regard to the environment, EMI/RFI interference, and its effect
on communication signal transmission.
L. Do not route any data communication cable within two feet of any light fixture, HVAC unit,
service access area, electric panel, or any device containing a motor or transformer.
M. Communication cable will not be installed in the same conduit, raceway, tray, duct, or track with
line voltage electrical cable without a metallic barrier meeting NEC requirements.
N. Maximum cable pulling tension should not exceed 25 lb./ft. or manufactures recommendation,
whichever is less.
O. Any pulling compounds utilized must be approved by the cable manufacturer and shall not
degrade the strength or electrical characteristics of the cable.
P. No terminations or splices shall be installed in or above ceilings.
Q. Cable bends shall not be tighter that the manufacturers’ suggested bend radius.
R. Mount all equipment firmly in place such that vibration or jarring will not activate an alarm,
supervisory, or trouble signal. Route cable in a professional, neat and orderly installation.
S. All cable shall have a label on both ends utilizing self-laminating, flexible vinyl film and nonsmear nylon marking pens. Utilize Tyton Corporation Part number RO175 Rite-On labels and
Part number FTP1 nylon marking pens or equivalent.
T. Each cable run shall include a three-foot service loop with wire tie located in the ceiling above
the control unit panel. This is to allow for future re-termination or repair.
U. Provide for adequate ventilation to all equipment racks and take precautions to prevent
electromagnetic or electrostatic hum.
V. All conduit, ducts, track, and raceways shall be supported from the structure at industry standard
intervals for the size specified, utilizing proper anchoring devices. Cable fill may not exceed the
manufacturers’ instructions for each type of support.
W. Devices mounted on a drop ceiling shall feature a back box fitted with a support hanger (Caddy
#512 or #512A for deep boxes), or equivalent with independent drop wires to support the weight
of the device.
2.9
TERMINATION PRACTICES
A. Strip back only as much cable jacket as required to terminate.
B. Preserve wire twists as closely as possible to point of termination (0.5" maximum) to keep signal
impairment to a minimum.
C. Avoid twisting cable jacket during installation.
2.10
BUSHINGS
A. Provide a plastic snap in bushing at each box opening, passage through a metal stud, and at the
end of all open conduit stubs or sleeves prior to cable installation to protect the cabling from
damage:
1. Box openings - Thomas & Betts Knockout Bushing Series 3210, or equivalent.
2. Metal stud passage - Thomas & Betts Twist It Bushing Catalog Number SB1216-SC, or
equivalent.
3. Conduit ends - Thomas & Betts Anti-Short Bushing Series 390 or Tite-Bite Combination
couplings Series 442, or equivalent.
2.11
J-HOOKS
A. Attachments for cabling support shall be spaced at approximately 48 to 60 inches on center. The
cable bundle shall not be allowed to sag more than 12 inches mid-span between attachments.
Attachments shall be sized as follows:
1. Single cables or bundles up to four cables may be supported directly by the building
structure.
2. Bundles up to 1/2" dia. (Ten 1/4" cables) 2" bridle ring, Caddy #4BRT32 or equivalent.
3. Bundles up to 3/4" dia. (Sixteen 1/4" cables) 3/4" J-Hook, Caddy #CAT12 or equivalent.
4. Bundles up to 1-5/16" dia. (Fifty 1/4" cables) 1-5/16" J-Hook, Caddy #CAT21 or
equivalent.
5. Bundles up to 2" dia. (Eighty 1/4" cables) 2" J-Hook, Caddy #CAT32 or equivalent.
6. Split bundles greater than 2" dia. or provide cable tray.
B. Do not mix different signal strength cables on the same J-Hook (i.e. Unified Paging and AudioVideo with telephone/data cable). Multiple J-Hooks can be placed on the same attachment point,
up to the rated weight load of the attachment device.
2.12
SURGE & AMPERAGE PROTECTION
A. Electrical surge protection shall be provided for all service entrance connections and on each
copper pair that connects one building to another (i.e. any other portion of a building complex not
under one continuous roof) at both exit points to prevent damage to equipment.
B. Unified Paging and Audio-Video circuit surge protectors shall be mounted in a standard grounded
metallic electric box. Shall be Ditek, 12345-A Starky Road, Largo, Florida 34643 model numbers
as follow, multiple pair units are available, or equivalent:
Part No. DTK-1LVLP-SPK
2-wire protector for 70 Volt circuits.
Part No. DTK-1LVLP-OPX
2-wire protector for 48 Volt circuits.
Part No. DTK-1LVLP
2-wire protector for 24 Volt circuits.
Part No. DTK-1LVLP-X
2-wire protector for 12 Volt circuits.
Part No. DTK-1LVLP-D
2-wire protector for 5 Volt circuits.
2.13
FIRE STOPPING / DRAFT/NOISE STOPPING / PENETRATIONS & CORING
A. UL Listed fire stopping methods that match the fire rating of the wall or floor being penetrated
are to be used at all fire barrier penetrations. Seal the interior of the conduit sleeve around the
cables and around the outside of the sleeve on each side of the penetration with fire-stop caulk or
putty, install according to the manufacturers’ instructions.
B. All penetrations through fire rated walls or floors shall feature a suitable length of metal conduit.
Hole diameter shall not exceed ½” larger than the conduit or sleeve to be installed. The hole shall
be neatly cut, not oversize or irregular. Do not share wall/floor penetrations with ductwork,
piping, line voltage electrical conduits, etc.
C. All gypsum board or plaster penetrations shall tool cut using an appropriate hole saw / mandrel or
manufactured assembly.
D. Draft/Noise Stopping - All penetrations through non-rated walls shall include draft/noise stopping
to minimize the transfer of air and sound between enclosed areas. This shall include but not
limited to:
1. Neatly cutting all non-rated wall penetrations with a 1" maximum clearance. All gypsum
board or plaster penetrations shall be tool cut using an appropriate hole saw / mandrel or
manufactured assembly. The hole shall be neatly cut and not oversize or irregular. Do not
share wall penetrations with other types of ductwork, piping, line voltage electrical
conduits, communications cabling, etc.
2. Provide and install non-combustible mineral wool, fiberglass, cellulose insulation, caulk,
and/or sealant as required. Seal the interior of conduit sleeves around the cables and
around the outside of the sleeve on each side of the penetration with caulk or putty, install
materials according to the manufacturers' instructions.
E. The Contractor shall make every effort to coordinate with the building Architect, Engineer,
Builder and Electrical Contractor to have sleeves placed in new construction so that later coring
or drilling of building structural members will not be required. The Contractor must consult with
the building Architect, Engineer, and Builder prior to drilling, coring, or sawing of any wall,
floor, etc. All penetrations shall be made at approved, appropriate, locations.
F. Upon approval, the Contractor shall be required to supply all labor, equipment, tools, and
materials to create any additional penetrations, and shall provide the sleeve, temporary and final
fire stopping. Special care shall be taken not to stress, overheat, or penetrate any building support
member. Coring shall be made with equipment appropriate for the dry penetration of concrete and
block materials. Under no circumstances shall penetrations be made utilizing a chisel or
percussion type equipment. Concrete, block, or plaster cores shall be made by dry saw/core
methods only.
Part 3 - EXECUTION
3.1
DEMOLITION OF THE EXISTING INTERCOM SYSTEM FOR RENOVATION
A. The intercom contractor shall be responsible for selective phased removal of the existing
intercom system in the existing band hall and field house buildings. This shall also include
demolition of any devices and cable previously abandoned. Demolition shall include
disconnection and removal of all devices not to be reused and off-site disposal, in a legal manner,
of all materials not requested to be turned over to the Owner. Comply with government
regulations pertaining to environmental protection, and disposal of materials and equipment. Do
not burn any materials on the site.
B. Examination:
1. Verify existing field conditions, circuiting arrangements, cabling, and devices served in
areas as shown on the Drawings. Adjust all circuiting, cabling, and materials to be
provided as required by job conditions.
2. Identify and verify abandoned equipment, wiring, and devices. All visible disconnected
or abandoned devices and cabling shall be removed i.e. non-functional bells, speakers,
call-buttons, etc.
3. Drawings are based on casual field observation and existing record documents. Report
discrepancies to the Engineer before disturbing existing installation.
4. The Contractor accepts the existing conditions when beginning demolition.
C. Preparation:
1. Disconnect intercom devices in walls, floors, and ceilings as shown or required.
2. Provide temporary wiring and connections as required to maintain the operation of
existing systems during construction.
3. When work must be performed on energized equipment or circuits, use personnel
experienced in such operations. Verify phasing on existing equipment and coordinate
new phasing before energizing revised service.
4. Remove, relocate, and extend existing installations to accommodate new construction as
required.
5. Remove abandoned wiring to the source of the supply.
6. Remove exposed abandoned conduit, including abandoned conduit, brackets, stems,
hangers, and other accessories above accessible ceiling finishes. Cut conduit flush with
walls, floors, and patch surfaces.
7. Disconnect and remove abandoned devices. Remove abandoned devices if conduit
servicing them is abandoned and removed. Provide blank cover for abandoned devices
that are removed in masonry construction.
8. Disconnect and remove intercom devices and equipment serving equipment that has been
removed.
9. Repair adjacent construction and finishes damaged during demolition and extension
work.
10. Confirm with Owner/Architect regarding the handling and disposal/reuse of removed
material, equipment, devices, etc.
Operation Prior To Completion
When the phasing of a project requires that intercom systems are operable in certain areas and the Owner
needs to operate the equipment, such provisions shall be made by the contractor. The warranty period
shall commence when the equipment is operated for the beneficial use of the Owner. Regardless of
whether or not the equipment has or has not been operated, the Contractor shall properly clean the
equipment, properly adjust, and complete all punch list items before final acceptance by the Owner. The
date of acceptance and the start of the warranty may not be the same date.
3.2
TESTING / CERTIFICATION / WARRANTY / SERVICE
A. A factory trained service technician shall supervise the final connections and testing of the system
and it shall be subject to the final acceptance of the Architect, Engineer, and local authorities.
Testing shall insure the following:
1. Before energizing the cables and wires, check for correct connections and test for short
circuits, ground faults, continuity, and insulation.
2. Complete and functional system.
3. Installed in accordance with manufacturer's instructions.
4. Upon completion of the testing, the manufacturer or his representative shall issue to the
Owner a letter of certification attesting to the fact that he has tested and adjusted the
system, that all components are properly installed and free of defects, and that the system
is in compliance with this specification.
B. The contractor shall provide a warranty and service contract for the installed system. The
warranty shall be against defects in material or workmanship for a period of one (1) year from the
date of substantial completion. Any equipment or wiring shown to be defective shall be replaced,
repaired, or adjusted free of charge. All labor and materials shall be provided at no expense to the
Owner. All equipment will carry a one year warranty or manufacturer's warranty whichever is
greater.
C. The service contract shall provide a minimum of the following:
1. Diagnostics of the system should a problem occur.
2. Reprogramming - Desired changes to class of service of any device or to the master clock
schedule. The Unified Paging and Audio-Videos System Contractor will provide this
service with an unlimited number or frequency of the changes.
3. The Communication Systems Contractor will provide service software upgrades to the
system that become effective during the period of the service contract.
D. The contractor shall make available a service contract offering continuing factory authorized
service of this system after the initial warranty period. This contract shall automatically renew
each year at the owner's discretion. Contractor will provide the cost of renewal to the owner thirty
(30) days prior to the expiration of the contract after the first year.
E. The system manufacturer shall maintain engineering and service departments capable of
rendering advice regarding installation and final adjustment of the system.