ENDOWMENT CHANGES IN ARC (ARC Quick Ref Guide)
FAS
An endowment is comprised of 3
separate FAS Accounts (Principal
GL, Income GL, Spending SL)
ARC
An endowment is represented by
1 ARC project (ENXXXXXX),
categorized by Fund (Principal,
Appreciation, Income/Expense)
SPECIAL NOTES
See Chart A below
for Fund codes.
Where are the
transactions to
principal?
Principal GL 0-6XXXX
Funds 40, 43, and 45 in the
project.
Beginning FY13, funds 50, 53 and
55 will represent transactions to
endowment appreciation (gains,
reinvestment).
Only Gift Systems
and the Controller’s
Officer can transact
on these funds.
Where are income
and expense
transactions?
Income GL 0-4XXXX or 0-53XXX
Spending SL 6-4XXXX or 6-53XXX
Funds 60 and 63 in the project.
Income distributions occur on
accounts 4XXXX.
Expense transactions occur on
accounts 5XXXX and 6XXXX.
Default fund for expense
transactions is 60.
The Controller’s
Office assigns the
default of 60 or 63
for the income
distribution.
How do I create a
new endowment
project, or amend
and existing one?
Complete the form “Establishing
or Amending an Endowment
Fund”, and email it, along with
supporting documentation to
endowmentadmin@columbia.edu
Complete the Chartfield Request
Form for a Project. Email the
supporting documentation to
endowmentadmin@columbia.edu,
and include the fund name and
chartfield request ID in the subject
of the email.
See job aid on
website under
“Creating a new
Endowment or
Amending an
existing
Endowment”
What are some of
the common
transactions in an
endowment?
Gifts: 4200
Income distribution: 4102
Addt distribution - income: 4110
Addt dist - principal: 4112
Transfers: 48XX/58XX
Gifts: 42510
Income distribution: 44000
Addt distribution – income: 44001
Addt dist – principal: 44002
Transfers: 7XXXX
Where can I find
the endowment
MV and shares?
The FINSYS Endowment OMB
report
Endowment Market Value Report
(ARC Portal, Reporting Quick Links,
Endowment Reports)
Where can I see
the amount
available for
spending?
How do I request
an endowment
transfer, decap or
reinvestment?
Fund balance of the Income GL
0-4XXXX or 0-53XXX
Endowment Spending Report (ARC
Portal, Reporting Quick Links,
Endowment Reports)
What comprises
an endowment?
Requests are sent to
Process remains the same
endowmentadmin@columbia.edu.
Endowment Compliance processes
the journal entries.
ENDOWMENT CHANGES IN ARC (ARC Quick Ref Guide)
CHART A - FUNDS
Unrestricted
Temporarily Restricted
Permanently Restricted
Principal
40
43
45
Appreciation
50
53
55
Income/Expense
60
63
See www.endowmentadmin.columbia.edu for further endowment related policies, procedures and
forms.