Important Orientation Information for Visiting (Occasional) Students
(Exchange & Non-Exchange)
commencing placements during the year
(i.e. at times other than the start of the academic year)
Issued by Registry, Level 3, Sherfield Building,
South Kensington Campus, Imperial College London.
As a visiting (non-degree) student (exchange & non-exchange) you are one of many arriving from
a variety of countries. We hope that your stay in London with us will be an enjoyable one.
Most visiting students are hosted on the South Kensington Campus.
Some students in life sciences or medical-related disciplines may find
themselves taught (ordinarily undertaking projects) at other campuses:
 St Mary’s Campus in Paddington;
 Hammersmith Campus;
 Royal Brompton Campus in South Kensington;
 Charing Cross Campus in Baron’s Court;
 Chelsea & Westminster Campus in Chelsea;
 Northwick Park in Harrow;
 Silwood Park (Ascot - outside London)
Please read the information provided here, and refer to the web pages below. It is your
responsibility to inform yourself and to ask any questions. Refer to this document throughout your
time at Imperial College.
Web pages for NEW STUDENTS at:
http://www3.imperial.ac.uk/students/newstudents
Please note that the NEW STUDENTS web pages are written mainly to be read by students who
commence their studies at the beginning of the academic year (i.e. in October). For example, it
might refer to various “receptions” which take place in October. However, as you are someone
who is commencing a placement at our College on a date other than the start of the
academic year the welcome procedures for you are somewhat different.
This information is not applicable to UROP participants.
Last Updated: October 2015 (Registry, Imperial College London)
1
WHERE TO ASK QUESTIONS
We hope that this information sheet will answer most, if not all, questions and concerns you may
have.
However, further questions can be addressed to the Student Hub
(www.imperial.ac.uk/studenthub)
The Student Hub is also a physical “office” which you can visit. The Student Hub is located on
Level 3 of the Sherfield Building, South Kensington Campus.
Student Hub Opening Hours (normal): 09:30 to 17:00 Monday, Tuesday, Thursday and Friday
and 10:00 to 17:00 Wednesday. Closed on Saturday and Sunday.
Additional points of contact:
 See College Contacts on last page
 Erasmus/Exchange Students should ensure they read the information on pages 9-10.
 You can also view our International Student Support Team (part of Registry) website at:
http://www.imperial.ac.uk/study/international-students/ which has practical advice for all “new”
international students who are new to London and Imperial College.
Please note a.) The Registry is responsible for student exchanges and not the College’s
International Relations Office, b.) the person responsible for any exchange arrangements with your
home university is Mr Adrian Hawksworth (see last page of this document for contact details) and
c.) The International Student Support Team (which is part of Registry) and the International
Relations Office are separate Offices.
COMPLETING THE ADMISSION PROCESS
Visiting students (exchange and non-exchange) will be expected to fulfil any conditions of entry
(admission) before they can register on-line. Consult your Student e-Service account.
If you have any queries concerning any outstanding admission conditions of entry please contact
the relevant Registry Admissions Team (ignore the fact that this is listed as a postgraduate
section).
All applicants should already have received a logon and password for Student e-Service at
the time they applied 1
1
Please note that a very few applicants do not apply online e.g. clinical medicine electives – such applicants will be communicated an offer of admission by
email from Registry Admissions. Such applicants should by that stage have received a logon & password to Student e-Service
Last Updated: October 2015 (Registry, Imperial College London)
2
TRAVEL TO IMPERIAL COLLEGE
You have presumably already planned your journey to London.
For when you arrive, the following websites provide helpful advice about how to reach South
Kensington: http://www.imperial.ac.uk/visit/campuses/
However, if you have been classified as an undergraduate student and have secured
accommodation in a College hall of residence then please see your online accommodation
induction for information regarding travelling arrangements to your halls
If you are still looking for accommodation please go to pages 6-7.
COLLEGE REGISTRATION (Enrolment)
Please note: Visiting students (exchange and non-exchange) are expected to have fulfilled any
conditions of entry before they can register/enrol.
Once your admission to the College has been confirmed on Student e-Service, all NEW visiting
students should then Register online using Student e-Service
You will normally be able to register online within one month of your scheduled start date so long
as your admission has been completed (view Student e-Service).
All applicants should already have received a logon and password for Student e-Service at
the time they applied2
Register online using Student e-Service:
 How do I do this? : Enter Student e-Service and click on the “online registration” tab. Once you
have completed any requests (this may include providing emergency contact details for a
parent or relative; answering a question concerning any disabilities you may have; uploading
copies of your passport or visa) you will be able to complete your online registration and the
print off confirmation of your registration (“registration confirmation page”)
 Some students will not be able to register until they have obtained their visa, and that may
include waiting until you arrive in the UK.
Having Problems with Student e-Service? If for any reason you are unable to register online (for
example, you may experience technical problems, or you cannot view the “online registration” tab)
you may seek assistance at the Student Hub, Level 3, Sherfield Building, South Kensington
Campus or by emailing registry.systems@imperial.ac.uk (when contacting the Registry by email
please provide your CID number and please be patient).
2
Please note that a very few applicants do not apply online e.g. clinical medicine electives – such applicants will be communicated an offer of admission by
email from Registry Admissions. Such applicants should by that stage have received a logon & password to Student e-Service
Last Updated: October 2015 (Registry, Imperial College London)
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Have you forgotten your Student e-Service username/password details? If you have forgotten
your password then use the “forgot your password?” link on Student e-Service to re-set it on-line.
However, if you still experience problems then please phone our ICT Service Desk on
+44(0)2075949000 quoting your CID number.
Regulations for Students: By registering you are agreeing to abide by these regulations:
http://www3.imperial.ac.uk/registry/proceduresandregulations/regulations (Scroll down)
Student Charter: Imperial College London embodies and delivers world class scholarship,
education and research in science, engineering, medicine and business, with particular regard to
their application in industry, commerce and healthcare. The following web page defines the guiding
principles of the Imperial community http://www3.imperial.ac.uk/students/ourprinciples
Notice to all students: Once you have registered (enrolled) and arrived on the host campus you
should first follow any instructions provided by your host department (see pages 7-8: Your Host
Department/Division & Academic Supervision)
When would I need to re-register (re-enrol) with the College (if at all)?
If you expect to continue your placement beyond the 30 September you need to remember to reregister as a student of the College at that point by looking again for the online registration
button/tab on Student e-Service. Once re-registered you should take your ID card to the ID office
to be updated. Queries to records@imperial.ac.uk
Police Registration (for certain nationals entering the UK on a visa)
http://www.imperial.ac.uk/study/international-students/visas-and-immigration/before-and-after-arrival/
This only applies to students who have entered the UK on a student visa and whose
visa states that they must register with the police, ordinarily within 7 days of arrival.
Departmental/College SAFETY INDUCTION
Notice to all students: Once you have registered and arrived on the host campus you should first
take
the
Safety
Induction
Checklist/Form
(available
at
:
http://www3.imperial.ac.uk/staffdevelopment/safety/induction) to your host department/division and
ensure you are provided with a formal/official safety induction.
This may take more than a day to arrange/to complete but do not worry. Once you have been
informed of all the relevant safety information, the Safety Induction Form should then be signed by
the relevant member of staff in the host department.
You should retain a copy.
Last Updated: October 2015 (Registry, Imperial College London)
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COLLEGE ID CARDS
Please note that you CANNOT obtain an ID card until you have registered/enrolled on
Student e-Service and arrived on campus.
When you register using Student e-Service you will have been asked to upload a photo of yourself.
Please try to upload a photo well in advance of the start of your study period or placement. The
option to upload a photo becomes unavailable as soon as your start date arrives. However, you
can have your photo taken at the ID Office, so please do not worry!
Therefore, if you have uploaded a photo of yourself when registering you should take your
registration printout to the central College ID Office: Level 1, Sherfield Building, South
Kensington Campus in order to collect your ID card. The normal opening hours of the ID Office
are Monday-Friday are 8:30 – 10:30; 12:00 – 14:00; 15:45 – 16:45. Alternatively, if you are to be
based at a campus other than South Kensington your supervisor at Imperial may suggest that you
obtain your ID card at the Security Office on the relevant campus.
However, if you did not or were unable to upload a photo when you registered online BUT
you do have your registration printout GO TO the central College ID Office with your
registration printout in order to have your photo taken and your ID card issued. Alternatively, if you
are to be based at a campus other than South Kensington your supervisor at Imperial may suggest
that you obtain your ID card at the Security Office on the relevant campus.
Buildings Access: a notice to all students: It is important that if your study period or research
internship is to take place in a building not normally accessible to a student of the admitting/host
department, your host department should contact the ID Office [id.card@imperial.ac.uk] at South
Kensington or the Security Office on other campuses in advance of your visit to the ID/Security
Office to ensure that you will receive the correct buildings access. Ask about this when you first
speak to your project supervisor/course organiser in the host department upon arrival.
College Halls of Residence: a notice to all students: If you have been provided with
accommodation in a College Hall of Residence please note that buildings/hall access can normally
be added to your ID card by the Office at the hall of residence you are residing at. However, there
are exceptions to this rule.
Purpose of the College ID Card
The ID Card has five purposes and must be carried with you at all times whilst on campus:
1. ID for when it is requested by College staff;
2. Library Access Card (see later section)
3. Swipe-card access to the buildings you have an entitlement to enter (please note that access to
most halls of residence is by this method, although some halls of residence provide a separate
key/card);
4. enables you to pay the student discount rate on purchases made at some College managed
shops (most importantly, on the South Kensington Campus, at the Junior Common Room and
Queens Tower Restaurant) www.imperial.ac.uk/eatinganddrinking ;
5. Finally, and very importantly, the ID card acts as your Imperial College (Students) Union card
(see later section).
Last Updated: October 2015 (Registry, Imperial College London)
5
Undergraduate or Postgraduate
For purposes of registration you are a “new undergraduate” unless your offer of admission
describes you as a postgraduate. This may be confusing to some visiting students. Therefore, if
you are following a study programme drawn from a BSc/BEng or MSci/MEng or MBBS degree
stream then you are classified as an “undergraduate”. If you are undertaking a study programme
based on a graduate-level MSc programme or you are undertaking a masters level project you
would normally be classified as a “postgraduate”. If you think this will pose you any problems
please email records@imperial.ac.uk
Your Imperial College Computer Account (including mailbox)
As a user of Student e-Service you should find that your computer account is already fully
activated. You will be able to access your mailbox once you arrive at College
You will access your computer account using the same username and password that you use for
Student e-Service. If you are unsure of your username and password use the “reset your
password” function on Student e-Service or call the ICT Service Desk on +44(0)2075949000,
remembering to state your CID. Password information cannot be given out over email for security
reasons.
Official College and Departmental notices/emails are normally sent to your Imperial College
mailbox. We encourage you to check your Imperial College mailbox daily.
For further information about College ICT
http://www.imperial.ac.uk/students/online-services/
facilities
for
students
please
go
to
All queries/questions concerning computer accounts should be addressed to the ICT Service
Desk (Level 4, Sherfield Building, South Kensington Campus).
ACCOMMODATION
Are you still looking for Accommodation?
Either before you arrive or on arrival, ensure you have consulted:
a.) Postgraduates and Undergraduates seeking Private Sector Accommodation:
Contact the Student Hub ( accommodation@imperial.ac.uk ) for advice.
Last Updated: October 2015 (Registry, Imperial College London)
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View private sector accommodation.
http://www.imperial.ac.uk/study/campus-life/accommodation/private-accommodation/
for up-to-date information on private sector accommodation.
It is advisable to commence your search with the Student Hub and to consider arriving a few days
in advance of your “start-date”. Information on low-cost hostels in London can be obtained from
the London Hostel Association: http://lhalondon.com/
b.) Undergraduates seeking College Halls of Residence:
You can view up-to-date news on current vacancies at: http://www.imperial.ac.uk/study/campuslife/accommodation/current-residents/vacancies/
For enquiries contact the Student Hub ( accommodation@imperial.ac.uk ) quoting your College
Identifier (CID) Number and your start and end dates.
Please note the opening times of the Student Hub on page 2. The closing times are tightly
controlled so try not to arrive when the Student Hub is due to close!! It is important that you have
sufficient time to liaise properly with staff and them with you.
Undergraduate Accommodation during the 2016 Summer Vacation
Please note that if the END DATE of your study placement falls beyond the end of the academic
year, then an alternative source of accommodation for the period July to September [2016] is
Student Summer Vacation Accommodation administered by the Student Hub:
http://www.imperial.ac.uk/study/campus-life/accommodation/current-residents/summer/
Please also note that if the END DATE of your study placement falls beyond late September 2016
that accommodation options are limited since College accommodation is normally unavailable to
short-stay visiting students beyond late September. However, it is always worth asking.
Host Department & Academic Supervision
Who is responsible for you?
 Exchange Students: The Departmental Exchange Programme Coordinator is normally
responsible for all aspects of an exchange student’s stay in the host department. Please view
the list in the guidance information for applicants. There will always be someone able to answer
your questions or to signpost you to someone who can. If you are unsure as to whom to contact
in your department/division then email a.hawksworth@imperial.ac.uk
 For non-exchange occasional (visiting) students you would normally need to contact the Senior
Tutor or Postgraduate Tutor for advice or the undergraduate or postgraduate students’ office (or
equivalent) in your host department
Last Updated: October 2015 (Registry, Imperial College London)
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Information from the Host Department
 All NEW visiting students (exchange and non-exchange) should be informed by their host
department (study programmes) or supervisor (projects) as to the date/time/venue of your initial
meeting. If you are unsure as to whom to contact in your department/division then email
a.hawksworth@imperial.ac.uk.
 At this initial meeting you will have the opportunity to discuss your proposed programme of
study and/or project (whatever has been decided prior to arrival) in more detail with the
Departmental/Divisional Exchange Programme/Visiting Student Coordinator and/or project
supervisor. Again, if for some reason you do not know the name of your coordinator email
a.hawksworth@imperial.ac.uk
 During the first few days you will be asked to complete a departmental Safety Induction (see
page 4). This is very important. Do not delay completing the Safety Induction. If you are
attending to undertake a project then you should not commence your project until you have
completed the Safety Induction to the satisfaction of your host department/division.
 General Advice about Courses: The vast majority of new exchange students will only take
courses provided by the host academic department or where access to courses taught by other
academic departments forms part of the host academic department’s curriculum (including
undergraduate courses taught in the Centre for Languages, Culture and Communication and
undergraduate courses taught by the Imperial College Business School). It is very important
that you do not approach other academic departments for access to courses unless you
have the approval of your host Departmental/Divisional Exchange Programme/Visiting
Student Coordinator. Exam results for courses taught by other departments are normally
reported to your host academic department for processing with your other exam results etc.
 General Advice about Projects: Students who take a combination of courses and project work
normally select or are allocated projects from the curriculum. However, students who attend just
to undertake a project do so normally on an independent basis (i.e. the project is not part of the
host department’s curriculum). See the advice about transcripts on pages 9-10.
 See the advice on pages 9-10 Learning Agreements (normally relevant to Erasmus students).

In accordance with the College’s system for looking after students all visiting students should
expect to be allocated a personal tutor or a supervisor depending on the nature of your
placement (courses, courses/project or project). When you are introduced to your
department/division at the “initial meeting” make sure you understand what support you have
access to. See also : http://www3.imperial.ac.uk/students/academicmatters
 If the dates of your placement change, you must ensure that your Departmental Exchange
Programme/Visiting Student Coordinator or project supervisor emails records@imperial.ac.uk to
request the change.
Last Updated: October 2015 (Registry, Imperial College London)
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IMPORTANT: Information for Exchange (including Erasmus) Students
Non-Exchange visiting students may also find this section of assistance.






Completion of Certificates of Arrival
Certificates of Attendance
Learning Agreements for Studies
Transcripts for students who have been assessed/examined (curriculum only)
Learning Agreements for Traineeships
Independent Projects
Certificates of Arrival/Attendance
Students who require certificates of arrival and certificates of attendance to be completed and
signed/stamped should bring these to the Student Hub, where a member of the College (Registry)
Records Team will be able to complete these for you. Please do not attempt to complete the forms
before presenting them to the Records Team. Ensure you have your College ID card with you.
Alternatively, you can email them to records@imperial.ac.uk (remembering to quote your CID).
Learning Agreements for Studies (normally only Erasmus students)
IF Part A (old style learning agreement) or BEFORE section (new style learning agreement) of your
learning agreement has not been completed by the host academic department and returned to you
prior to your arrival at Imperial College, you should speak to the Departmental Exchange
Programme co-ordinator in order to locate it.
If your particular learning agreement requires an institutional level signature then please note that
you must ensure that your Part A (old style learning agreement) or BEFORE section (new style
learning agreement) of your Learning Agreement (study plan, with or without ECTS credits) is
completed in full and has been signed by the Departmental Exchange Programme co-ordinator in
your host department before you ask the College (Registry) Student Records team (via the Student
Hub) to sign/stamp it. However, most learning agreements only require the signature of the host
academic department.
Use Part B (old style learning agreement) or the DURING section (new style learning agreement) as
necessary during your study period.
Complete the AFTER section (new style learning agreement only) with the assistance of both your
home and host student exchange co-ordinators at the end of your study period.
Transcripts
A Transcript is an official document issued by Imperial College which lists a.) any formal
assessments/examinations a student has undertaken, b.) records the marks achieved and c.) lists
the ECTS credits awarded if the assessment has been undertaken successfully
Please note that transcripts can only be produced (issued) once your marks have been formally
issued by the Registry via Student eService (www.imperial.ac.uk/studenteservice) For
undergraduate students this will not be until late July or early August and for postgraduates it may
not be until the autumn.
Last Updated: October 2015 (Registry, Imperial College London)
9
Exchange students should obtain a transcript by emailing records@imperial.ac.uk . Ordinarily, a
copy will be sent to you as a pdf (by email). If you want to receive a hard copy please also confirm
the postal address for it to be sent to. If you wish a transcript to be sent to a “third party” (e.g. your
home university) you can select a postal address or an email address for the transcript to be sent.
Further
information
regarding
transcripts
can
http://www3.imperial.ac.uk/registry/currentstudents/documentrequests.
be
found
at
Please note that (October 2015) exchange students cannot request a transcript via their e-service
account.
Your host academic department may be willing to communicate unofficial curricula-based
examination and project results to their counterpart at your home university at an earlier date.
Departments are normally willing to do this at the earliest possible opportunity to assist certain
students who, for example, are due to start their next academic year shortly after leaving Imperial
College. However, this is at the discretion of the host academic department. Speak to your host
Departmental Student Exchange Coordinator for guidance.
Please note that the College does not process any ECTS-model transcripts which some partner
universities issue their students with.
Learning Agreement for Traineeships (normally Erasmus Traineeship students only)
IF Part A (old style learning agreement) or BEFORE section (new style learning agreement) of your
learning agreement has not been completed by the host academic department and returned to you
prior to your arrival at Imperial College, you should speak to your supervisor in order to locate it.
If your particular learning agreement requires an institutional level signature then please note that
you must ensure that your Part A (old style learning agreement) or BEFORE section (new style
learning agreement) of your Learning Agreement (work plan) is completed in full and has been
signed by the Departmental before you ask the College (Registry) Student Records team to
sign/stamp it. However, most learning agreements only require the signature of the host
academic department.
Use Part B (old style learning agreement) or the DURING section (new style learning agreement) as
necessary during your traineeship/placement period.
Complete the AFTER section (new style learning agreement only) with the assistance of your
supervisor at the end of your study period.
Independent Projects
If you are attending Imperial College to only undertake an independent project (i.e. a project which
is not a formal part of the College’s curriculum) then you would not normally be issued with a
transcript. Instead you should instead request a statement from your independent project
supervisor.
If you are undertaking an independent project (i.e. a project which is not a formal part of the
College’s curriculum) as part of a broader study plan (courses) then you would not expect to have
the outcome of your independent project appear on your transcript. Instead you should request a
statement from your independent project supervisor.
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Statements of Attendance for Non-Exchange Students
Statements of attendance can be requested by emailing records@imperial.ac.uk quoting their
College Identifier (CID) number.
LIBRARY SERVICE
You will need your ID card and details of your College IT account.
www.imperial.ac.uk/library
For further details see
Police Registration (students of certain nationalities only)
http://www3.imperial.ac.uk/international/studentsupport/arrival
This only applies to students who have entered the UK on a student visa and whose
visa states that they must register with the police, ordinarily within 7 days of arrival.
IMPERIAL COLLEGE (Students) UNION
Your College ID card acts as your Imperial College (Students) Union card. Acquaint yourself with
the location of the Union Offices and facilities.
The Union is located in Beit Quad on the South Kensington Campus (see online maps). View
information on the Imperial College Union website at www.imperialcollegeunion.org
The Union website includes information on the Advice Centre, Clubs and Societies and FELIX
(the student newspaper) so that you know what is happening.
The ERASMUS Club
Our ERASMUS Club can be contacted via Facebook or emailed at erasmus@imperial.ac.uk
The Club (a club of the Imperial College Union) is normally active throughout the year, although
mostly during the first two terms (October until mid/late March). The Club is run by our students,
many of whom were studying abroad in 2014-15. The club normally meets regularly, and stages a
variety of visits and events.
Last Updated: October 2015 (Registry, Imperial College London)
11
TRAVEL IN THE LONDON AREA
 You are also advised to familiarise yourself with the Transport for London website :
http://www.tfl.gov.uk
 It is advised that all students obtain an oyster card (see the Transport for London website:
http://www.tfl.gov.uk
 Those of you who have found accommodation at a distance from the campus (where you will be
taught) may be interested in the 18+ Student Oyster Card Scheme (operated by Transport
for London) for discounted travel on period tickets for weekly/monthly/annual travel: see
relevant section of the College website. The online application procedure requires you to pay
a fee (£10), have a bank account (UK and non-UK are acceptable) and a photo which you can
upload. Any application you submit will not be processed by Transport for London until after you
have
registered
as
a
student
of
the
College.
http://www3.imperial.ac.uk/registry/currentstudents/traveldiscount .
 Please note: to be eligible to apply for the Transport for London Photocard scheme, you
need to be a fully registered student at Imperial College for at least 14 weeks.
 You can also email the Student Hub for advice [ student.hub@imperial.ac.uk ]
WELFARE & ADVICE
Lots of information at: www.imperial.ac.uk/students/welfareandadvice
Health Care
 Consult relevant section of the New Student webpages (and if applicable, any visa conditions)
to check if a.) you ought to have comprehensive health insurance prior to arrival in the UK and
b.) whether you are eligible to register at the College Health Centre
- www.imperial.ac.uk/students/welfareandadvice/thehealthcentre
- www.imperialcollegehealthcentre.co.uk
 Students from the European Union should bring with them their European Health Insurance
Card although if you are in the UK for less than 6 months this will only provide for free
emergency health care. EU nationals are advised to refer to the website of their own national
health ministry.
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UK BANK ACCOUNTS
If you need to open a bank account in the UK please review the information at:
http://www.imperial.ac.uk/study/international-students/visas-and-immigration/before-and-after-arrival/
This information is relevant whether you required a visa to enter the UK or not.
COUNCIL TAX
Council Tax is a local tax set by councils to help pay for local services like policing and refuse
collection. It applies to all domestic properties.
However, students living in College halls of residence are automatically exempt from
paying Council Tax.
Students living in other forms of accommodation should read
www.imperial.ac.uk/registry/currentstudents/counciltax
The Student Hub can also assist with general Council Tax queries/questions.
DISABILITY ADVISORY SERVICE
If you have a disability you can raise any concerns/worries you may have with the College’s
Disability Advisory Service on disabilities@imperial.ac.uk or Tel: 020 759 49755.
See www.imperial.ac.uk/disabilityadvisoryservice
ENGLISH LANGUAGE SUPPORT
Centre for Academic English
All visiting students can access the Centre for Academic English free-of-charge.
The Centre for Academic English is accessed via Level 3, Sherfield Building, South Kensington
Campus (access to the left of the Great Hall).
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General information (for both UG and PG visiting students) can be found at:
http://www3.imperial.ac.uk/academic-english/undergraduate
The Centre also has a language laboratory on the South Kensington Campus which is open to all
students at specified times in the week.
Language Pairing
The Centre for Language, Culture and Communication operates a Language Pair Scheme:
http://www.imperial.ac.uk/languages/language-pairs/
An alternative method of obtaining an informal language partner is to meet English-speaking
students through the Erasmus Club.
MAKING THE MOST OF YOUR TIME IN THE UNITED KINGDOM OF GREAT BRITAIN &
NORTHERN IRELAND
Yes, that is the full title of the UK! There is so much to see and do in our lovely country, within
and outside London. Make the most of the opportunity by exploring the activities provided by the
many clubs and societies of the Imperial College Union, especially our Erasmus Club!!!!!
Our International Student Support Team (in collaboration with the Imperial College Union) also
offer a programme of activities, e.g. Saturday trips, Cosmopolitan Café and Discover London.
You may also be interested in the opportunities provided by Don’t be a Tourist
http://www.dontbeatourist.co.uk/ Don’t be a Tourist is promoted by many UK universities to help
international students (especially exchange students) to make the most of their stay in the UK.
COLLEGE CONTACTS: In addition to the Departmental Exchange Programme/Visiting Student
Coordinator or project supervisor in your host department:
 Student Hub: student.hub@imperial.ac.uk
For general questions: http://www3.imperial.ac.uk/studenthub/aboutstudenthub
The Registry (c/o Student Hub, Level 3, Sherfield Building, South Kensington Campus) provides
the following two points of contact:
 Registry Records Team: records@imperial.ac.uk
The Records Team can assist with certificates of arrival, certificates of attendance, learning
agreements and transcripts. See pages 9 - 10 for further information on the support provided.
Last Updated: October 2015 (Registry, Imperial College London)
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
Mr Adrian Hawksworth, Assistant Registrar (Placements); a.hawksworth@imperial.ac.uk or
phone +44 (0)20 7594 8044 (internal extension 48044). Do leave a message!! Office hours
only.
Adrian is the College’s Student Exchange Co-ordinator and Institutional Erasmus Co-ordinator.
Adrian has been administering the College’s student exchanges for nearly 20 years and is always
happy to help with general queries and/or signpost students to other staff in the College who can
help them with their concerns/questions.
Alternatively, you can ask the very helpful staff at the Student Hub.
Last Updated: October 2015 (Registry, Imperial College London)
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