Transport and Packing Regulations
Würth Industrie Service GmbH & Co. KG
Asia/Far East
June 2013
Contents
1. General.......................................................................................................3
2. Shipping and Transport .............................................................................3
2.1.
Basic Conditions ............................................................................................................................................................. 3
2.2.
Delivery address ............................................................................................................................................................ 4
3. Packaging and Sorting ..............................................................................4
3.1.
General ........................................................................................................................................................................... 4
3.2.
Pallets ............................................................................................................................................................................... 5
3.3.
Sorting ............................................................................................................................................................................. 6
3.4.
Cardboard Boxes .......................................................................................................................................................... 7
4. Transport Documents .................................................................................9
4.1.
Invoice ............................................................................................................................................................................. 9
4.2.
Packing List ...................................................................................................................................................................... 9
4.3.
Form A - Certificate of Origin ..................................................................................................................................... 10
5. Concluding Remark ................................................................................. 11
Würth Industrie Service GmbH & Co. KG · Postfach 1873 · 97968 Bad Mergentheim · T +49 7931 91-0 · F +49 7931 91-4000
info@wuerth-industrie.com · www.wuerth-industrie.com
Würth Industrie Service GmbH & Co. KG, Sitz Bad Mergentheim, Registergericht Ulm HRA 680768
Komplementärin: Würth Industrie Service Verwaltungs-GmbH, Registergericht Stuttgart HRB 590633
Geschäftsführer: Rainer Bürkert, Eberhard Scheuber, Ralf Gehringer
Page 2 of 11
1.
General
The Transport and Packing Regulations (TPR) that follow are a constituent part of purchasing conditions
and contracts made with Würth Industrie Service (WIS) independently of any delivery arrangements that
have been agreed upon. They are mandatory. The supplier is responsible for complying with and
carrying out the delivery agreements. Infringement of the TPR shall result in the creation of a defect log
that is included in the supplier assessment. WIS reserves the right to pass on to the responsible party all
costs that arise from non-compliance with the TPR, as well as any resulting processing fees.
1.1.
Earlier versions of the Transport and Packing Regulations are herewith rendered invalid.
1.2.
Deliveries made to WIS must be in accordance with agreed-upon shipping conditions. Our general
Incoterm is DAP Hamburg and FOB for airfreight.
1.3.
Transport costs, if applicable, will be paid by WIS - in accordance with agreed-upon delivery conditions.
1.4.
These Transport and Packing Regulations become invalid if WIS sets forth other stipulations in individual
cases.
1.5.
There is no need for a supplier to ensure shipments on their own expense, because all shipments are
covered by the insurance of the Würth Group. Insurance costs billed to WIS will not be accepted.
2.
Shipping and Transport
2.1. Basic Conditions
2.1.1.
All shipments must be arranged through a third party – Würth Logistics AG.
2.1.2.
To announce a shipment please forward the standard form for collection orders to the contact person
mentioned below and make sure that all required data is stated. Also the blank form can be requested
by the following contact:
Ms. Carol Han
Wuerth Logistics AG
c/o Wurth Int’l Trading (Shanghai) Co. Ltd
Zhangjiang Semiconductor Industry Park – Capital of Leaders
Zhangdong Road No. 1387, Building 9
201203 Shanghai, Pudong, P.R.China
Phone: (+86) 21 3849 9566 - 1304
Fax:
(+86) 21 3849 9560
Email: carol.han@wurth-international.com.cn
2.1.3.
Würth Logistics AG works with an Express Bill of Lading, instead of original documents. The supplier will
receive the copies after the goods have been loaded.
Würth Industrie Service GmbH & Co. KG · Postfach 1873 · 97968 Bad Mergentheim · T +49 7931 91-0 · F +49 7931 91-4000
info@wuerth-industrie.com · www.wuerth-industrie.com
Würth Industrie Service GmbH & Co. KG, Sitz Bad Mergentheim, Registergericht Ulm HRA 680768
Komplementärin: Würth Industrie Service Verwaltungs-GmbH, Registergericht Stuttgart HRB 590633
Geschäftsführer: Rainer Bürkert, Eberhard Scheuber, Ralf Gehringer
Page 3 of 11
2.2. Delivery address
2.2.1.
The exact delivery address is indicated in each purchase order. Attention must be paid to the building
number and four-digit stock location, as they can vary:
Würth Industrie Service GmbH & Co. KG
Industriepark Würth
Drillberg – (building, stock location)
97980 Bad Mergentheim
Germany
Buildings:
101, 106, 109
Stock locations:
2300
2390
2399
2398
(stock items)
(a kind of cross docking)
(finishing)
(repacking)
Other, differing delivery addresses such as WIS branches can be arranged.
2.2.2.
It is imperative that attention is paid to the exact delivery and invoicing address.
3.
Packaging and Sorting
3.1. General
3.1.1.
Packaging for all shipment types must be selected that is adequate, appropriate for the goods being
shipped, and safe for transport. Expenses resulting from damages during transport that are not accepted
by insurers due to insufficient packaging must be paid by the supplier.
3.1.2.
The Würth article number consists of the following:
005612 60
092
100
1
2
3
1.
Product number that refers to the product in the article description
2.
Packaging type, "cardboard packaging type" or "packaging"
e.g. 090
= Supplier packaging
092
= Industrial packing size (relatively large-volume packaging)
094
= Poured bulk goods in small load carrier (SLC)
999
= Stackable bulk goods (see 3.1.5.)
3.
Packaging unit, fill quantity per package, e.g. 100 items
Würth Industrie Service GmbH & Co. KG · Postfach 1873 · 97968 Bad Mergentheim · T +49 7931 91-0 · F +49 7931 91-4000
info@wuerth-industrie.com · www.wuerth-industrie.com
Würth Industrie Service GmbH & Co. KG, Sitz Bad Mergentheim, Registergericht Ulm HRA 680768
Komplementärin: Würth Industrie Service Verwaltungs-GmbH, Registergericht Stuttgart HRB 590633
Geschäftsführer: Rainer Bürkert, Eberhard Scheuber, Ralf Gehringer
Page 4 of 11
3.1.3.
In the purchase order, the packaging unit should be selected that is appropriate for the Würth article
number. Exceptions must be coordinated with the WIS purchasing agent in charge.
3.1.4.
No particular fill quantity per package is stipulated for stackable or poured bulk goods (packaging type
999). However, such goods must always be delivered in packages (e.g. in cardboard boxes). The total
weight of a packaging unit may not exceed 20 kilograms.
3.1.5.
Each packaging unit must always be equipped with a label indicating:

Würth article number

article description

packaging unit/ filling quantity

supplier number

lot/ batch number

Würth logo (minimum height 4 mm, aspect ratio cannot be changed)

EAN barcode (minimum dimensions 35 x 25 mm)
The content of the individual package must correspond to the information provided on the label.
Example:
3.1.6.
Delivery of partial quantities generally must be avoided. If an exception is made, at least one packing
unit should be delivered. Items with stock location 2399 (Finishing) should never be delivered as partial
quantities.
3.1.7.
Deliveries of greater or lower quantities can be received only in appropriate packing units.
3.2. Pallets
3.2.1.
All shipments must be loaded onto undamaged euro pallets in accordance with DIN EN 136981:2004-01 the dimensions of 1,200 x 800 x 144 millimeters (length x width x height). The pallets can
be obtained from Wuerth Logistics AG. For delivering articles with a length of more than 1,200
Würth Industrie Service GmbH & Co. KG · Postfach 1873 · 97968 Bad Mergentheim · T +49 7931 91-0 · F +49 7931 91-4000
info@wuerth-industrie.com · www.wuerth-industrie.com
Würth Industrie Service GmbH & Co. KG, Sitz Bad Mergentheim, Registergericht Ulm HRA 680768
Komplementärin: Würth Industrie Service Verwaltungs-GmbH, Registergericht Stuttgart HRB 590633
Geschäftsführer: Rainer Bürkert, Eberhard Scheuber, Ralf Gehringer
Page 5 of 11
millimeters, the supplier must select load carriers and packaging that will ensure safe transport of the
goods.
3.2.2.
To make pallets stackable without destroying cardboard boxes, wooden pallet frames can be used. The
pallet frames need to be as per IPPC standard with a height of 200 millimeters and a thickness of
20 millimeters.
It is very important that pallet and frames get fixed by strapping to secure a safe transport.
3.2.3.
Pallets, frames or additionally used wooden packing material have to be fumigated as per IPPC
standard.
3.2.4.
Responsible contact person for both euro pallet and pallet frame purchase:
Mr. Nicolas Waibel
Wuerth Logistics AG
Phone:
Mobile:
Email:
+41 (81) 558 38 23
+41 (79) 551 82 89
nicolas.waibel@wurth-logistics.com
3.2.5.
The maximum loading height including pallet is 750 millimeters. Not more than two wooden palletframes should be stacked on one pallet.
3.2.6.
The total weight per pallet of 1.000 kilograms may not be exceeded.
3.2.7.
The pallets must be assembled to form a compact, secure transport unit so that WIS will not need to do
any repacking. The pallet units must be packed that they are safe and secure for transport.
3.3. Sorting
3.3.1.
Whenever an ordered item exceeds 100 kilograms, the pallets may contain only single orders, articles
or batches.
Würth Industrie Service GmbH & Co. KG · Postfach 1873 · 97968 Bad Mergentheim · T +49 7931 91-0 · F +49 7931 91-4000
info@wuerth-industrie.com · www.wuerth-industrie.com
Würth Industrie Service GmbH & Co. KG, Sitz Bad Mergentheim, Registergericht Ulm HRA 680768
Komplementärin: Würth Industrie Service Verwaltungs-GmbH, Registergericht Stuttgart HRB 590633
Geschäftsführer: Rainer Bürkert, Eberhard Scheuber, Ralf Gehringer
Page 6 of 11
kg
> 90 g
k
0
>9
> 90
kg
incorrect
> 90
kg
correct
3.3.2.
Line items may not be spread in partial quantities across multiple pallets if the entire quantity fits onto a
single pallet.
3.3.3.
Mixed pallets may be formed if a line item weighs less than 100 kilograms. However, each article or
batch then must be labeled clearly and separated physically from the others in order to rule out mix-ups.
correct
correct
Only articles with the same stock location are permitted on a single mixed pallet. Information about the
stock location can be found in the purchase order.
3.3.4.
All mixed pallets that are not clearly recognizable as such must labeled uniformly as "mixed pallet" or
"more than one article" by means of a colored label on top of the pallet or bear a similar marking. The
same applies for pallets carrying a single product type; they should be labeled as "single product pallet"
or "one article."
3.3.5.
Anti-slip layers made of paper or cardboard have to be placed between the pallet and the line items as
well as between the individual horizontal line item levels. Cardboard or comparable (anti-slip) material
should also be used to separate vertical stacks of line items physically from each other.
It is not allowed to put a plastic foil between pallet and goods.
3.3.6.
Individual packages on the pallet, if possible, should be placed in a way such that their labels are visible
from the outside.
3.4. Cardboard Boxes
3.4.1.
The material used for the boxes should consist of primary fiber cardboard (kraftliner or semi-chemical
pulp).
3.4.2.
Cardboard boxes need to be filled to its maximum capacity by considering the filling quantity
demanded by WIS. So the size of each cardboard box has to fit to its content.
Würth Industrie Service GmbH & Co. KG · Postfach 1873 · 97968 Bad Mergentheim · T +49 7931 91-0 · F +49 7931 91-4000
info@wuerth-industrie.com · www.wuerth-industrie.com
Würth Industrie Service GmbH & Co. KG, Sitz Bad Mergentheim, Registergericht Ulm HRA 680768
Komplementärin: Würth Industrie Service Verwaltungs-GmbH, Registergericht Stuttgart HRB 590633
Geschäftsführer: Rainer Bürkert, Eberhard Scheuber, Ralf Gehringer
Page 7 of 11
3.4.3.
In the case that the product is greasy, suitable actions must be taken to protect the article as well as the
cardboard box. It is recommended to use a plastic bag as a primary packaging.
3.4.4.
Correct and effective closure of the packages is as important as the packaging construction itself. The
following methods of closure are mandatory either singly or in combination:
gluing (cold or hot) – taping – interlocking – stitching
Example:
3.4.5.
There are International fiberboard case codes (FEFCO-ESBO-Code) which describe the design of
cardboard
boxes.
The
catalogue
can
be
found
online:
http://www.fefco.org/sites/default/files/documents/FEFCO_ESBO_code_of_designs.pdf
It is advisable to use a box design that has a bottom consisting of overlapping cardboards or only one
piece. The following box types are recommended by WIS:
FEFCO-ESBO-Code: 0427:
Length (L) x Breadth (B) x Height (H)
FEFCO-ESBO-Code: 0701:
FEFCO-ESBO-Code: 0703:
Würth Industrie Service GmbH & Co. KG · Postfach 1873 · 97968 Bad Mergentheim · T +49 7931 91-0 · F +49 7931 91-4000
info@wuerth-industrie.com · www.wuerth-industrie.com
Würth Industrie Service GmbH & Co. KG, Sitz Bad Mergentheim, Registergericht Ulm HRA 680768
Komplementärin: Würth Industrie Service Verwaltungs-GmbH, Registergericht Stuttgart HRB 590633
Geschäftsführer: Rainer Bürkert, Eberhard Scheuber, Ralf Gehringer
Page 8 of 11
4.
Transport Documents
The following documents must be sent via email to the contact person mentioned in Point 2.1. Basic
Conditions as soon as the goods are ready to get shipped:

Commercial invoice

Packing list

Express bill of lading

Form A - Certificate of origin (also see point 4.3.3.!)

Fumigation certificate, if necessary

Inspection reports, if possible arranged separately
Accompanying and proper freight documents should be given to the contracted carrier.
4.1. Invoice
Two invoices are required which must display the following:
1. Separate invoice for each container:
 on the basis of FOB prices
The supplier will receive an invoice for the shipment of goods from Wuerth Logistics which has to be
paid directly. Afterwards the amount can be charged to WIS.
2. Invoice:
 Transportation rate in EUR

TMIS no. (received from Wuerth Logistics after booking)

Separate invoice number for freight invoice

Reference to the goods invoice

Number of pallets

Price per pallet
4.2. Packing List
4.2.1.
Every shipment must include the original packing slip. The packing slip must be attached clearly visible
by means of a packing slip pouch on the front side of the package. It should never be included with the
shipping documents.
4.2.2.
The shipment details on the packing slip and packing list are identical - the only difference is that the
packing slip contains information on all line items of the entire shipment and the packing list contains
details only for the respective package. Each line item in the packing list should be listed on a separate
sheet.
4.2.3.
Packing slip and packing list must contain the following details:


Würth purchase order number and ordered line item
Würth article number
Würth Industrie Service GmbH & Co. KG · Postfach 1873 · 97968 Bad Mergentheim · T +49 7931 91-0 · F +49 7931 91-4000
info@wuerth-industrie.com · www.wuerth-industrie.com
Würth Industrie Service GmbH & Co. KG, Sitz Bad Mergentheim, Registergericht Ulm HRA 680768
Komplementärin: Würth Industrie Service Verwaltungs-GmbH, Registergericht Stuttgart HRB 590633
Geschäftsführer: Rainer Bürkert, Eberhard Scheuber, Ralf Gehringer
Page 9 of 11










Article description
Delivery quantity
Packing slip number
Stock location
Pallet number or if possible number of the shipping unit (NSU)
Weight of line item
Country of origin of the goods
Batch number
Number of packaging units per line item
Supplier number
and if applicable:



Customs tariff number
Expiration date or date of manufacture
Hazardous materials class, UN number or packing group
 Partial deliveries must be noted as such on the packing slip or on the packing list.
4.2.4.
The packing slip number and Würth purchase order number must also be printed as "Code 128
barcode" on the packing slip and packing list.
4.3. Form A - Certificate of Origin
4.3.1.
WIS expects submission of an individual supplier declaration as well as a label with the country of origin
of the goods indicated on the packing slip and on the packing list.
Explanations about labeling countries of origin and the corresponding ISO alpha codes can be
accessed on the homepage of the German Federal Statistics Office:
https://www.destatis.de/DE/Methoden/Klassifikationen/Aussenhandel/Laenderverzeichnis.pdf?__blo
b=publicationFile
4.3.2.
It is imperative that the original form A certificate is sent by mail to the address mentioned in point 5.
Concluding Remark. Additionally a softcopy of the form A has to be sent by email to the contact person
mentioned in point 2.1.
Basic Conditions.
4.3.3.
If a long-term supplier declaration has been submitted in which the supplier guarantees the delivery of
goods originating in the EC, this will be indicated and thus declared on the purchase order by the
corresponding "E" designation of origin. This may not be applicable for certain line items in individual
cases; according to the declaration, the supplier must then indicate on both the order confirmation and
packing slip that these articles have "No certificate of origin" or are "Third-country goods" or provide an
equivalent statement. Abbreviations for the identifiers of origin:
D
=
Third country
E
=
European Community
EFTA
=
European Free Trade Association
4.3.4.
In case of non-compliance with this regulation, the supplier shall be liable for any damages to WIS and
for any additional claims made by customs offices of foreign countries.
Würth Industrie Service GmbH & Co. KG · Postfach 1873 · 97968 Bad Mergentheim · T +49 7931 91-0 · F +49 7931 91-4000
info@wuerth-industrie.com · www.wuerth-industrie.com
Würth Industrie Service GmbH & Co. KG, Sitz Bad Mergentheim, Registergericht Ulm HRA 680768
Komplementärin: Würth Industrie Service Verwaltungs-GmbH, Registergericht Stuttgart HRB 590633
Geschäftsführer: Rainer Bürkert, Eberhard Scheuber, Ralf Gehringer
Page 10 of 11
5.
Concluding Remark
Compliance with the transportation and packaging specifications will be monitored by our goods
receiving department. Non-compliance with the transport and packing regulations will result in the
preparation of a defect log which will be included in the supplier certificate. Furthermore, we reserve the
right to charge any additional costs caused by a repetitive error.
If any further assistance is required or if there are any questions please do not hesitate to contact:
Würth Industrie Service GmbH & Co. KG
Import
Drillberg
97980 Bad Mergentheim
Germany
Phone:
Email:
+49 7931 91-2834
import-logistik@wuerth-industrie.com
Würth Industrie Service GmbH & Co. KG · Postfach 1873 · 97968 Bad Mergentheim · T +49 7931 91-0 · F +49 7931 91-4000
info@wuerth-industrie.com · www.wuerth-industrie.com
Würth Industrie Service GmbH & Co. KG, Sitz Bad Mergentheim, Registergericht Ulm HRA 680768
Komplementärin: Würth Industrie Service Verwaltungs-GmbH, Registergericht Stuttgart HRB 590633
Geschäftsführer: Rainer Bürkert, Eberhard Scheuber, Ralf Gehringer
Page 11 of 11