MLS 203
Flexmls CMAs
Class Objectives
Utilize property research tools to assist you in obtaining listing information.
Use search results to create a CMA.
Perform the basics of a Full, Quick, Statistical and One-Line CMA.
Navigate through the CMA screens easily and efficiently.
Edit, Rename, Remove, Save and View previously created CMAs.
MLS Technical Support Team * (520)327-4218 * TechSupport@TucsonRealtors.org
Multiple Listing Service of Southern Arizona* 2445 N. Tucson Blvd.
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COMPARATIVE MARKET ANALYSIS (CMA)
CMA Types
Full CMA (Great for listing appointments, property offers)
Includes options for a cover page, subject property information, comparable properties, value adjustments, a
summary and recommendation.
Quick CMA (Great for listing showings, property offers)
Quick CMA bypasses the cover page, subject information, and value adjustments. It provides quick access to a
side-by-side comparison of listings, a price analysis summary and statistics.
Statistical CMA (Great for listing appointments, property offers, investors)
Provides a table of information broken down by listing status, with the option to include individual listing
information in the form of a short display or view used in the search results screen. You may choose how to group
the individual listings, whether to include totals, and whether to remove square foot statistics.
One-Line CMA (Agent only report great for listing showings)
Compare results from a search in an easy to read PDF format,
comparing either all of your results or selected results divided by
listing status.
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PROPERTY RESEARCH TOOLS
Obtaining all pertinent information on the property before you begin a CMA will help ensure it is completed in one
session. These tools below will help provide you with most, if not all, the information you need.
MLS Dashboard
Access many useful property search websites
from the MLS Dashboard> MLS Links.
Use the Pima County School Lookup/
Map to find the school district and the
three schools needed to complete your
listing. Microsoft Silverlight download
required.
Courthouse Retrieval System (CRS)
The CRS system is a MLSSAZ member benefit providing you access to
the County Assessors tax and assessment information for Pima, Pinal,
Santa Cruz and Cochise counties. Find this link in the Tax Search
general navigation tab.
Enter either the Owners
Name, Street Number,
Subdivision or Parcel ID etc.
to obtain property information
including Property Summary,
Parcel Information (including
the TAX ID which is a listing
required field), Tax
Assessments, Property
Characteristics and more.
CRS Tax Suite classes are
given on a monthly basis,
attend a class to learn more!
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BEFORE YOU START YOUR FULL CMA
It is recommended to find your Subject property before you start your Full CMA. One of the purposes of the MLSSAZ
to analyze listing information for the creation of CMAs. Therefore, it is a common and accepted practice to utilize
listing information from an existing listing.
Find your Subject property
1. Search for the subject property, the recommended method to do this is the Quick Launch. Simply type in the
address or MLS# in the Quick Launch bar located in the top left corner. The most recent listing will appear at the
top of the list.
2. Use the black arrow
at the end of the
property bar to open
the listing in a
browser tab (see
example below).
This prevents you
from having to print
out a detail report.
If you cannot find your subject property using the Quick Launch use the following methods….
A. Use the map search to search for the property using
another identifier like Tax ID, subdivision, or the Nosy
Neighbor tool (this will identify any property and
provide with you the Tax ID #).
To access the Nosy Neighbor tool go to the map tool
bar and click on the blue i. Then click on any
property to obtain the address, tax code and any
listing history .
B. If the property has never been listed within MLSSAZ you will use the CRS Tax Suite to obtain sqft, # of stories and
subdivision information. Please note that CRS does not have all the fields you might need to complete your CMA,
some fields will need to be verified by your seller (i.e. Bathrooms, bedrooms).
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FINDING YOUR COMPS (FULL CMA)
To assist you in finding your comparable properties, it is common to narrow down results by selecting a specific area.
Below are the 4 most common ways to search by area.
Subdivision
Using the Smart Bar type in the
Subdivision and choose from the side
menu.
To choose more than one first click on the
first subdivision, then hold down the ‘Shift’
key on your keyboard and then select the
last one. Hit the ‘Enter’ key to have them
populate in your search.
Community
Communities consist of multiple phases of a
subdivision. This will help you include all of
the phases of a community without having
to select each subdivision individually.
Other location options
At the bottom of the
Map Search within
the map tool bar you
will find a square,
circle (radius), and a
polygon. Use these
tools to create an area
around your subject
to help you find
comparable
properties.
Use the Overlays to help you see
specific MLS Areas, Subdivisions or
Zip codes that could help you
narrow down your results.
The Push-pin tool can help you
locate a radius around a
property. This is particularly
helpful if the property has
never been in the MLSSAZ
Flexmls system before.
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START YOUR FULL CMA
Start your CMA by first finding your comparable properties using the Map Search. Once you
have your comparable properties you can populate them into your CMA. Note: The Map search
allows users to use the mapping tools such as the radius, polygon and push-pin address
locator, it is the recommended search option for CMAs.
Use one of the previously mentioned methods to narrow down properties first by location. Then add any additional
criteria that might pertain to your subject property.
Proceed to the List View and review each listing before
continuing to the next step.
If you have more results than are needed for your CMA
select the listings you want to include by checking off
the box on the left side.
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Click on CMA and the CMA Menu will
appear, choose between the top two options:
Use All Results or Use Selected based on your
results.
This will bring your results into the CMA as
your comparables, you do not want your
subject property to be one of the
comparables.
Choose the Full CMA then click
Next Step.
This statistic will display in
the Summary report and will
break down pricing based on
Combined SqFT.
The Search> CMA only allows you to complete a Full CMA, use the
CMA button in any search option. Click on the Use All Results or
the Use Selected and it will prompt you to choose another CMA
option.
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CMA Type
Choose between the Full, Quick and Statistical CMAs.
Cover Page
Create a professional customized cover page for you clients CMA.
Subject
Enter in your subject property information or pull information from an existing
Comps
Use selected properties to assist you in obtaining a properly priced subject property.
Adjustments
Make changes to comparable properties price based on customized adjustment
amounts.
Summary
Displays the price analysis based on the subject property and adjustments made.
Recommendation A high, recommended and low price based on the information entered.
Finish
Print, Email and Save the completed CMA, choose which pages you want to include
and customize with color options.
Cover Page
Title
Pre-populated as ‘Comparable Market Analysis’ change at your discretion.
For
Enter in your clients name or the property. Do not put the subject property address.
As of
Current date will default but if you aren’t planning on meeting with your clients for a
few days use the Always use Current Date option.
By
Choose how your name will appear either standard or include your signature card.
Comments
Add any comments you like such as a slogan, or an analysis of your proposal.
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Subject
Manually enter in the Subject property or choose the Auto-Populate
Fields from existing listing (this requires an MLS#).
Subject Property
Address Information
Subject Property
Additional
Information, add or
remove fields that
you want compared.
The above subject fields will be used to create
the comparable fields, make sure that all of the
fields you want to compare are listed here.
Add a new item then use the
magnifying glass to have access to any
field available for comparison.
Demonstrated on the next page.
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The standard
comparable fields
populate, follow the
steps below to add,
remove or reorganize
these fields.
New Item
Click on the New Item button to add an additional criteria field, then click
on the magnifying glass to obtain the list of comparable fields, choose the
field then complete the Description section with the subject property
information.
Remove
Click on the red ‘X’ to remove the
Reorganize
Click on the double arrow to move up
or down a field.
“Price Per ____”
Check off the price per ____ box to add an
additional section comparing price per this
field. Note: You have already chosen to
have price per combined square feet, this
will add an additional comparison chart.
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Comparables
Your Listings will appear in the Comps section, check off the listings you want to include. Use the Action buttons
(right side) to remove, or re-sequence listings. The system will automatically sequence the listing by status then
price. Adjusting the listings in a new order will only take affect within the applicable status of the listing.
If you need more comparables find them using them by using the Full Search, Listing Cart, or MLS Number. The
Non-MLS Comparables is used when you want to use a comparable property that has not been listed with Flexmls
(for sale by owner).
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Adjustments
The adjustments section will give you the opportunity to add value based on features of the subject property against
those of the comparables. Please note the following:
1. This material only covers the manual adjustment process, the auto-adjusting feature does not automatically
create price adjustments for each field. Please contact MLSSAZ technical support for more information about
auto-adjustments.
2. Please refer to your broker for more information about how to obtain the adjustment prices for each property
feature.
Manually enter in the adjustments for the property features.
First select (highlight) the field you want
to make an adjustment for.
Then use the +plus and –minus sign in-front of
the price adjustment to add or subtract value.
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Summary
View the price analysis on each property broken down by status, price comparisons and an overall market analysis.
Recommendation
Flexmls will generate listing price recommendations for your subject property, choose from the recommendation
options to update the price. This page does not have to display for printing, emailing or saving to remove this page
uncheck the Recommendation page within the Finish tab.
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Finish
The Full CMA will populate most of the CMA pages to print, make additional selections or remove pages you don’t
need. After making a change click on the View button to view the pages that you can Email, Print, Save or create a
PDF.
Add a color
scheme for
additional
aesthetics.
View the CMA before printing, the Subject Property
picture will populate (if it has been entered into Flexmls
previously) on the coversheet along with your clients
information and your signature card.
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QUICK CMA
The Quick CMA will create a side-by-side comparison of the selected listings, a
price analysis summary and other statistics. This type of CMA can be created by
any set of properties, for buyers, sellers or for an open house.
Obtain a Quick CMA by clicking on the CMA function button located at the top of
any search function. Click on either Use All Results or Use Selected to start.
Click on either Use All Results or Use Selected.
Click on the Quick CMA, select the
Statistical Average field (pre-set to
Combined SqFT). Click Next.
The Quick CMA will skip to the Finish page, basic
display options are chosen. Email, Save, View,
Print or create a PDF.
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STATISTICAL CMA
Very helpful to buyers who are trying to determine
if they are accurately putting in an offer on a
property or obtain market information for a
specific area.
View the CMA before printing to verify that information is correctly entered and additional
sections aren’t required (i.e. Individual Listing Information).
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ONE-LINE CMA
You can find the One-Line CMA in the
function buttons when viewing any listings.
Please note this is a private report, a
public version is not available at this
time.
1. Use either All-Results or Selected properties. Note: If you select any
properties only the selected properties will display in the One-Line
report. Uncheck all properties if you want all of the results to display.
2. Click on the One-Line CMA or
the PDF version.
3. The CMA will populate
in a new internet tab.
Email or Print the CMA
from this page.
Hint: To enlarge the font
within this tab hold
down the CTRL key and
hit on plus or minus sign
on your keyboard.
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CMA EDITING
To access your existing CMAs, edit, rename or delete them from this section.
Draft CMAs
There is now a new auto-save feature when creating CMAs. Regardless of whether you have saved a CMA or not, you
can access your five most recent CMAs as Draft CMAs. Draft CMAs can be accessed by clicking CMA under the
Search Tab.
If you start building a new CMA
and do not save it, it will be
stored as a Draft CMA. The CMA
will be called “Draft CMA” and
there will be a timestamp next to
it indicating when the CMA was
last accessed. You can select the
Draft CMA and click Edit to
continue working on it. If you
save a Draft CMA, it will be
removed from the Draft CMA
section and placed in the Saved
CMA section.
If you edit a Saved CMA and do
not save the changes, the
original CMA will remain in the
Saved CMA section and a draft
CMA will be created. The name
of the draft will be “Draft of
(Saved CMA).”
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HELP ME!
Contact MLSSAZ Technical Support
Monday-Friday from 8am to 5pm
(520) 327-4218
Click on the Help button at the top left of Flexmls. Choose
from User Guides, Video Tutorials (also located at the
bottom of the User Guides), Forums and Contact
Depending on function (Quick Search, Contact
Management etc.) the User Guides will customize
what information is listed.
If you don’t find the answer you are looking for,
you can select User Guides. Included in these
guides are video tutorials that can help guide you
through the system.
From the Forums section you can access
multiple different forums including
Frequently Asked questions, these include
step-by-step instructions.
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