Element 17  E-P-8-1917D
Rail Safety Management Procedure
General Engineering and Operational Systems -
Decommissioning and Disposal of Rolling Stock
1/6
4
5
1
2
3
Revision Date
January 2011
February 2012
April 2012
November 2012
August 2014
Comments
Procedure developed to support SMS and legislative requirements.
Inclusion of RISSB Standards and Change of titles
Reviewed as part of continuous improvement process. Renaming of appointments & Forms
Reviewed in line with legislative changes and Company responsibilities
Reviewed by Select to incorporate changes to processes
:
Custodian: Rail Safety and Compliance Manager ©
Laing O’Rourke 2013, all rights reserved
UNCONTROLLED COPY WHEN PRINTED
Issue Date:01/01/2011

Element 17  E-P-8-1917D 2/6
Rail Safety Management Procedure
General Engineering and Operational Systems -
Decommissioning and Disposal of Rolling Stock
Laing O’Rourke is required as part of its accreditation criteria to have procedures and standards in place for each aspect of the asset lifecycle specified in its Notice of Accreditation as a Rolling
Stock Operator which includes the following:
• Commissioning
• Repair and maintenance
• Modification
• Operation
• Decommissioning
The purpose of this Procedure is to advise Laing O’Rourke personnel involved in the decommissioning and disposal of rolling stock of the processes to be applied during the decommissioning and disposal phase.
This Proce dure applies to all items of rolling stock owned by Laing O’Rourke for the railway operations they will be engaged in across Australia that are required to be decommissioned or disposed of.
Whilst the decommissioning and disposal process will be generic across the country, there may be specific requirements set by the relevant State and Territory Rail and/or Work Health and
Safety Regulators that could impact on the generic process developed.
Should there be legislative criteria to be applied that will take preference over any generic issue contained in this Procedure.
Rail Infrastructure Manager
(RIM)
The person who has effective management and control of the rail infrastructure of a railway
Railway Operations (a) The construction of a railway, railway tracks and associated track structures or rolling stock
(b) The management, commissioning, maintenance, repair, modification, installation, operation or decommissioning of rail infrastructure
(c) The commissioning, maintenance, repair, modification or decommissioning of rolling stock
(d) The operation or movement, or causing the operation or movement by any means, of rolling stock on a railway (including for the purposes of construction or restoration of rail infrastructure)
(e) The movement or causing the movement, of rolling stock for the purposes of operating a railway service
:
Custodian: Rail Safety and Compliance Manager ©
Laing O’Rourke 2013, all rights reserved
UNCONTROLLED COPY WHEN PRINTED
Issue Date:01/01/2011

Element 17  E-P-8-1917D
Rail Safety Management Procedure
General Engineering and Operational Systems -
Decommissioning and Disposal of Rolling Stock
Rolling Stock
Rolling Stock Operator
3/6
A vehicle that operates on or uses a railway and includes a locomotive, carriage, rail car, rail motor, light rail vehicle, train, tram, light inspection vehicle, self-propelled infrastructure maintenance vehicle, trolley, wagon or monorail vehicle, but does not include a vehicle designed to operate both on and off a railway when the vehicle is not operating on a railway.
A person who has effective management and control of the operation or movement of rolling stock on rail infrastructure and in the case of Laing O’Rourke has an accreditation in terms of the relevant Rail Safety Act as a rolling stock operator.
Laing O’Rourke will delegate authorities to relevant personnel responsible for the decommissioning and disposal of rolling stock and these authorities will be contained in the position description of the relevant person.
The processes developed by the Rail Plant Manager for the decommissioning and disposal of rolling stock will be aligned to the criteria set out in AS4292.3 and meet the legislative criteria assigned to Laing O’Rourke through the respective Notices of Accreditation as well any conditions imposed by any other external party.
The Rail Plant Manager will authorise key personnel at respective rolling stock branch locations to arrange for the retraction of registration process to be applied in accordance with the Rail
Infrastructure M anager’s rolling stock operating conditions where items of rolling stock have been decommissioned or disposed of.
Notification of such actions must be communicated to the Rail Safety and Compliance Manager for any rail safety actions that may be required to be taken.
:
Custodian: Rail Safety and Compliance Manager ©
Laing O’Rourke 2013, all rights reserved
UNCONTROLLED COPY WHEN PRINTED
Issue Date:01/01/2011

Element 17  E-P-8-1917D
Rail Safety Management Procedure
General Engineering and Operational Systems -
Decommissioning and Disposal of Rolling Stock
Element 17D
General Engineering & Operational Systems –Decommissioning and
Disposal of Rolling Stock Flowchart
Documentation
Appendix A E-P-8-
1917D
AS 4292
Process
Identification of plant that has reached economic life, become surplus, or destroyed beyond economical repair.
Advise Rail Project
Personnel
Tag ‘Out of Service’
Ensure disposal documentation is complete and forwarded to Asset
Management
Develop process plan and identify items and required personnel to allow for disposal
Ensure appropriate authority has been obtained prior to any disposal
Risk management undertaken to ensure SFAIRP and notified to all personnel involved in the disposal process
Ensure Safe Work Method
Statements provided for disposal process
Removal of items by competent person/team
Prevent inappropriate use of decommissioned item
Must advise purchaser or new owner of plant in writing of any faults
Provide information relating to
WH&S, data and certificate relating to certification as defined in WH&S legislation
Cancellation of registration
Responsibility
Select Branch Area
Manager
Select Branch Area
Manager
Area Manager
Rail Plant Manager
Area Manager
Operations Manager
Area Manager
Area Manager
Area Manager
Area Manager
Area Manager
4/6
:
Custodian: Rail Safety and Compliance Manager ©
Laing O’Rourke 2013, all rights reserved
UNCONTROLLED COPY WHEN PRINTED
Issue Date:01/01/2011

Element 17  E-P-8-1917D 5/6
Rail Safety Management Procedure
General Engineering and Operational Systems -
Decommissioning and Disposal of Rolling Stock
Decommissioning and disposal of rolling stock needs to be managed in a formal process from the time an item of rolling stock or plant is identified for disposal through to the disposal itself.
There is a requirement throughout the period in which an item is to be disposed of to maintain operational integrity during decommissioning.
The process for the decommissioning of rolling stock or their components, their removal and means of ensuring that inappropriate operation is prevented prior to disposal is defined below.
The following issues need to be incorporated in the disposal process:
• Means of physically identifying each decommissioned item of rolling stock by appropriate marking
• Processes for the movement of decommissioned items of rolling stock, including identification of persons authorised to allow such movement
• Gaining approval to dispose
• Advice to others of its intended disposal
• Risk management to ensure so far as is reasonably practicable (SFAIRP) all hazards identified and advised as appropriate
• Removal of items by a competent person
• Cancellation of registration previously issued by the Rail Infrastructure Manager
• The need to maintain safe operations during decommissioning, scrapping and disposal
• The need to ensure SFAIRP that the condition of decommissioned material and equipment is clearly identified
• The need to prevent inappropriate reuse of decommissioned item through appropriate tagging and isolation
• Eliminate SFAIRP public hazards for both short and long term
• Selling or transferring used plant to advise purchaser or intended owner in writing of any faults
• Provide all available information relating to WH&S
• Provide information, data or certificate relating to certification as defined in WH&S legislation
• Plant suitable only for scrap to be advised to purchaser in writing that it can only be used for scrap and Select to ensure destruction certificate is received
• Hazardous material to be appropriately removed or advised of to the new owner
• Provide records of the item of rolling stock
The Area Manager will advise the Rail Plant Manager of any items of plant which has:
• Reached its economic life
• Become surplus to the requirement of Select Plant
• Has been destroyed beyond economical repair
:
Custodian: Rail Safety and Compliance Manager ©
Laing O’Rourke 2013, all rights reserved
UNCONTROLLED COPY WHEN PRINTED
Issue Date:01/01/2011

Element 17  E-P-8-1917D 6/6
Rail Safety Management Procedure
General Engineering and Operational Systems -
Decommissioning and Disposal of Rolling Stock
The Area Manager must ensure that the plant or rolling stock identified in this way is clearly labelled to prevent its further use and ensure that any subsequent movement necessary on rail can be made safely.
The Rail Plant Manager will ensure that the disposal forms are completed and forwarded to the
Asset Management Team and that appropriate authority is obtained before the disposal of the item of Plant or Rolling Stock.
The following are related RSMS documents
• E-P-8-1911 Change Management
• E-P-8-1914 Risk Management
• E-P-8-1917 Engineering and Operational Systems
• E-P-8-1918 Process Control
• E-P-8-1919 Asset Management
• E-P-8-1922 Rail Safety Worker Competence
The following are other related documents:
• Laing O’Rourke’s Notice of Accreditation covering the respective rolling stock operations
• Registration by relevant rail infrastructure managers
• Health and Safety Management System
• Laing O’Rourke Core and Enabling Processes
The following reference material should be referenced prior to the decommissioning or disposal of any item of rolling stock:
• AS 4292 Parts 3
• Network owners Train Operating Conditions Manual (Where relevant)
• Manufacturers standards and operators manual
• Work Health and Safety legislation relevant to the State or Territory where the item of rolling stock is to be disposed of.
The following Records will be retained / produced in accordance with this Procedure:
• Manufacturers standards and specifications
• Change management documents where relative to replacement vehicle
• Registration documents relating to the RIM’s Registration criteria
• Risk analysis carried out on the item of rolling stock
• De-commissioning Checklists and reports.
:
Custodian: Rail Safety and Compliance Manager ©
Laing O’Rourke 2013, all rights reserved
UNCONTROLLED COPY WHEN PRINTED
Issue Date:01/01/2011