RFP # 021-2016 – Construction of Emergency Healthcare Units-Turn Key Project
Bidders’ Reply
Question 1: Could you give more information about site visits? Is there a scheduled day for all sites?
Answer 1: As described in the tender documents, supplier site visits to the construction sites shall be arranged
on bidders’ own expenses during the tendering period. Please write to turansup@unhcr.org to arrange a visit.
Question 2: Is it possible to get the structural drawings for more accurate quotation?
Answer 2: Drawings for architectural, mechanical and electrical works are provided in the tender documents.
Please refer to Part 4 of Annex-B Section 2 document file for quantities of requested statical works as a typical
project and also Annex-A statical reports which are provided as part of the tender document. Static projects will
be prepared based on the ground studies and the project owner will be responsible for the static projects.
Question 3: Is it possible to give approximate time for project start date?
Answer 3: The construction works is expected to start immediately after the award of the contract to the winning
bidder which will follow the finalization of UNHCR’s tendering process.
Question 4: Will all sites (20) start to construct at the same time?
Answer 4: The potential bidders are expected to propose innovative solutions to corresponding requirements.
The bidders are required to propose a project plan clearly describing their proposal on construction schedule.
Question 5: Is there any Phasing Plan or Proposed start dates by Region Areas?
Answer 5: It is expected that bidders propose a project plan clearly describing their proposed construction start
date in weeks, upon the receipt of purchase order following award of the contract to winning bidder.
Question 6: Is it possible to share the deadline dates?
Answer 6: Please refer to the RFP_021_2016 document. As described in the tender documents, deadline for
receipt of questions is 17:00 hrs local time on 10/05/2016 and deadline for the submission of bids is 17:00 hrs
local time on 20/05/2016.
Question 7: In the project, there is a grate in the car park area. Is it in contractor’s scope?
Answer 7: Yes, the grate in the car park area is in contractor’s scope.
Question 8: In the project, there are some flag poles. Is it in contractor’s scope?
Answer 8: Yes, the flag poles are in contractor’s scope.
Question 9: In the project, there are no fire doors. Is it in the contractor’s scope?
Answer 9: Since this is a Request for a Proposal, the potential bidders are expected to propose innovative
solutions to corresponding requirements. It is important to note that each bidder will propose their solutions
and the proposals shall have weighted scores which will determine the overall technical scores of the bid.
Question 10: Electrical Scope mentioned some Illuminated Signs but on Architectural Drawings we are unable
to find related Sign details please clarify?
Answer 10: Please refer to market standards for details of Illuminated Signs.
Question 11: Payment: When one emergency healthcare unit complete in one location and pass through
inspection, can we get any payment? Or do we have to wait full payment for all 20 units to complete?
Answer 11: UNHCR’s standard payment terms are within 30 days after satisfactory implementation of each
emergency healthcare unit and receipt of documents in order. Payments shall only be initiated after
confirmation of successful completion by UNHCR contract manager in accordance to the General Conditions for
the Purchase of Services and in the currency in which the PO is issued.
Question 12: How many PO will issued related the payment?
Answer 12: There will be a construction contract between UNHCR and the winning bidder in addition to a
purchase order for the construction of emergency healthcare units-turn key project.
Question 13: Is there any advance payment?
Answer 13: UNHCR’s financial rules and regulations do not allow advance payments.
Question 14: Subcontractor or Joint Venture: Is it possible to merge two companies as subcontractor or joint
venture to submit our proposal?
Answer 14: Please take careful note of article 5 of the General Terms and Conditions (Annex E) in the tender
documents which clearly states; in the event that the contractor requires the services of subcontractors to
perform any obligations under the contract, the contractor shall obtain the prior written approval of UNHCR.
UNHCR shall be entitled, in its sole discretion, to review the qualifications of any subcontractors and to reject
any proposed subcontractor that UNHCR reasonably considers is not qualified to perform obligations under the
contract the contractor shall be solely responsible for all services and obligations performed by its
subcontractors.
Question 15: Architectural Drawings, Section A-A shows vacuumed concrete paving (Y.16.050/03). But the Bill
of Quantities (BOQ) has no such works. Please clarify the quantity of Vacuumed Concrete Paving if it exists.
Answer 15: It has been described in the cross-sections that vacuumed concrete will be used in landscaping
paving. Since this is a typical project, landscaping project will be determined based on the actual area of
application and actual quantities will be determined accordingly. That’s why it is not included in the typical
project.
Question 16: Architectural Drawings, Typical Wet Area Detail shows 19.101/MK-Insulation Screed and
Y.19.085/001-Water Insulation. But the Bill of Quantities (BOQ) has no such works. Please clarify if these works
exist.
Answer 16: 19.101/MK-Insulation Screed and Y.19.085/001-Water Insulation manufacturing is included in the
project and shall be applied to wet volumes.
Question 17: The CD package does not have any structural drawings. Please clarify if structural drawings will be
issued. If not please indicate how the quantity of reinforcing steel will be determined and who will be responsible
for reinforced concrete details that will be implemented during construction.
Answer 17: Since this is a typical project, statical works differ based on the actual area of application and field
conditions. Static projects (concrete and steel) will be prepared based on the ground studies and the project
owner will be responsible for the static projects.
Question 18: Paragraph “N” of RFP-021-2016 Annex-A Technical Specifications indicates 10cm thick hard
extruded polystyrene foam heat insulation and geotextile over it. But the architectural drawings and BOQ does
not show these layers. Please clarify if these layers exist.
Answer 18: Layers regarding the insulations are shown in the architectural project and are included in the BOQ.
Continuity of construction in vertical and horizontal forms a basis and it is mandatory in terms of science and
craft rules.
Question 19: Description of Work item Special-08 on page 23 and 24 of RFP-021-2016 Annex-A Technical
Specifications indicates that mineral wool plates shall be 4cm thick with a density of 120 kg/m3. The same
section, contrary to above, also indicate that the thickness of mineral wool plates shall be determined based on
thermal calculations. Please clarify which one is correct.
Answer 19: The typical project will be revised based on the climate conditions of the application area. The
thickness of insulation will differ naturally, among different application sites. 4cm wool plates + perlite jacketing
is calculated based on the worst weather conditions. Instead of perlite practice, 10mm cement bonded particle
board with one side covered with rockwool of which the thickness will be calculated according to mechanical
installation project, is recommended.
Question 20: No drawing has been given for metal frame work in the RFP documents. Please issue these
drawings. If not please indicate the quantity of steel structure in kg.
Answer 20: It shall be determined based on the static project. Application project, details and amount of steel
shall be prepared.
Question 21: In the RFP documents there is no information regarding building utility connections such as sanitary
waste water connection to city mains, rain water connection to city drainage system, communication and power
connections from local service providers. Routing, quantities and sizes of materials necessary for utility
connections are not given. Please clarify how the bidders will estimate these works and how much of the utility
connections will be considered within the scope of work.
Answer 21: Location and quantities of utility connection projects shall be prepared for the actual area of
application regarding building utility connections such as sanitary waste water connection to city mains, rain
water connection to city drainage system, communication and power connections. Bidders shall submit their
offers based on these projects which needs to be prepared.
Question 22: Description of work item Special-06 on page 23 of RFP-021-2016 Annex-A Technical Specifications
indicates that there is a drawing for precast doorjamb elements showing installation details. The RFP document
does not have these detail drawings. Please provide them.
Answer 22: Based on the recent frontage designs for Emergency Healthcare Units, precast doorjamb elements
have been cancelled. Instead, composite aluminum coating with administration’s preferred color over
40*40*2mm tubular steel frame cladding shall be applied.
Question 23: Architectural Drawing Door details shows CK3 250/300 Insulated Aluminum Glazed Door. But, the
plan does not show the location of this door. Please clarify.
Answer 23: CK3 is a typo. 250*300cm Insulated Aluminum Glazed Door shall be referred as CK1.
Question 24: Architectural Drawing Door details shows FK1 250/300 Photocell Controlled Aluminum Glazed
Door. But, the plan does not show the location of this door. Please clarify.
Answer 24: Production of FK1 250/300 Photocell Controlled Aluminum Glazed Door is cancelled and it shall not
be produced.
Question 25: Architectural Plan shows CM4 250/300. But no detailed drawing has been provided. Please
provide.
Answer 25: Application dimensions for CM4 250/300 is provided in the project. Exact application spot details
shall be provided by the construction company. Same rules shall apply to glass partition details and inner
partition dimensions shall be applied in compliance with the glazed door.
Question 26: On the Architectural Plan there are notes indicating combination locks for some doors. But BOQ is
silent for combination locks. The doors having combination locks need to be clearly identified. Please clarify if
these combination locks are mechanical or electrical. If electrical combination locks are required the wiring
diagrams given in Electrical Drawings does not match with Architectural Plan.
Answer 26: Electrical combination locks shall not be used on the glazed walls since 112 Emergency Healthcare
Units are service sites where there are only staff using the building. Therefore, locking mechanisms shall be
mechanical.
Question 27: Architectural Drawings Door Details shows K4 120/220. But, the Architectural Plan does not have
K4. Please clarify if K4 door exists.
Answer 27: K4 120/220 door shall not be used. It remained in the drawings erroneously.
Question 28: Architectural Plan shows LK1 80/220 doors in wet areas. But, no detail has been provided for LK1.
Please provide.
Answer 28: LK1 80/220 doors shall be produced as compact laminated doors. For production terms refer to
MSB.923 Poz No and Poz Description.
Question 29: Architectural Plan shows K2 100/220 Doors. But, no detail has been provided for K2. Please
provide.
Answer 29: Details of K2 100/220 Doors shall be provided to the contract awarded company at a later stage.