The Grande North at Santa Fe Place
Regular Session Minutes
Wednesday, May 23, 2007
ATTENDANCE:
Present:
Richard Zizian, President
Marv Levenson, Vice-President
Jack Phelps, Secretary
Ted Merrill, Treasurer
Eric Martin, Member at Large
The Prescott Companies Represented by:
Rashid Kassir, CCAM®, CMCA®, General Manager
Debbie Wilson, Resident Services Manager
NOTICE OF
MEETING:
Upon due notice given and received, a regular session meeting of The
Grande North Homeowners Association Board of Directors was held on
May 23, 2007 at the hour of 6:00 p.m., in the Membership Lounge,
1205 Pacific Highway, San Diego, CA 92101.
CALL TO ORDER:
As the quorum requirement was met, the regular session meeting of the
Board of Directors was called to order by Richard Zizian, President, at
6:11 p.m.
OPEN FORUM:
The following items were discussed in open forum:
• A membership library;
• Installation of a wireless internet router;
• The fire sprinkler system;
• The appearance of Grande North landscaping;
• Tri-Signal Fire Signal Information;
• Elevator Operations and Safety Features (Presentation By Otis)
ANNOUNCEMENT
OF EXECUTIVE
SESSION ITEMS:
Richard Zizian briefly recapped the items discussed in executive
session. Such items included approval of the minutes; the reaffirmation
that the fire safety information presented to the membership was
accurate; hearing recommendations from the Rules and Regulations
Committee; approved landscape proposals and approved metal grate
welding and securing.
APPROVAL OF
MINUTES:
Motion: Merrill
Second: Phelps
Be it resolved, upon motion duly made and seconded, that the Board of
Directors approves the minutes of April 25, 2007 as submitted.
The motion passed unanimously.
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FINANCIAL
REPORT FOR
APRIL 2007:
Motion: Martin
Second: Levenson
Be it resolved, upon motion duly made and seconded, that the Board of
Directors approves the April 30, 2007 financial statement subject to a
year-end audit.
The motion passed unanimously.
INVESTMENTS
AND FINANCIAL
BROKERAGES:
Motion: Martin
Second: Merrill
Be it resolved, upon motion duly made and seconded, that the Board of
Directors elects to transfer all funds from maturing reserve Certificate of
Deposit accounts into a new Crowell, Weedon & Co. account
maximizing the amount of interest earned on investments while keeping
the Association’s reserve fund balance less than or equal to the FDIC
insured limit at any one financial institution.
The motion passed unanimously.
COLLECTIONS:
Motion: Levenson
Second: Merrill
Be it resolved, upon motion duly made and seconded, that the Board of
Directors approves enforcing the Association’s established delinquency
policy against the following accounts:
Liens:
533-471-17-10
533-471-17-11
533-471-17-32
533-471-17-33
533-471-17-39
533-471-17-27
533-471-21-24
$4,849.76
$1,519.97
$1,517.31
$1,047.69
$1,873.34
$4,186.84
$2,259.71
The motion passed unanimously.
VIOLATIONS:
Management reported on violation letters sent in April 2007.
SMALL
CLAIMS/LEGAL
ACTION:
Motion: Phelps
Second: Merrill
Be it resolved, upon motion duly made and seconded, that the Board of
Directors instructs Management to proceed with small claims actions
against those homeowners who have fines outstanding on their
accounts following a letter indicating the Association’s position and the
Association’s intent to collect on those fines assessed.
The motion passed unanimously.
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COMMITTEE
REPORTS:
Architectural Committee: No report was provided however the
minutes of April 13, 2007 were provided and will be reviewed at the
Board’s discretion.
Building & Landscape Committee: Board Liaison Ted Merrill reported
that the landscape in the pool area will not be renovated as the
landscape currently in place is sufficient and will grow filling in the
entrance of the pool area. A primary consideration in this report was
that the Association had just spent in excess of $50,000.00 to replace
the booster pumps servicing the water pressure to the units and did not
have the extra funds necessary to improve the pool area as requested.
In addition, the recommendation by the Building and Landscape
Committee to purchase a 20 foot ladder was denied by the Board as it
posed too much liability to the Association. The Board preferred to
insulate and transfer such liability to a licensed and insured contractor if
use of such a ladder is required.
The minutes of May 11, 2007 were provided and will be reviewed at the
Board’s discretion.
Social Committee: As the chairperson for the social committee was
not available, committee member Susan Smith commented on the
Activity Calendar posted in the elevators asking members to sign up for
social activities if desired. The minutes of May 03, 2007 were provided
and will be reviewed at the Board’s discretion.
Rules & Regulations Committee: Chairperson Susan Smith reported
on the meeting of the Rules and Regulations committee meeting held
on May 07, 2007 and May 15, 2007. The minutes of these meetings
were provided and will also be reviewed at the Board’s discretion.
Finance Committee: No Financial Committee report was provided
however it was noted that the committee has reviewed 95% of the
March financial statement and accompanying invoices and will be
working on April in the near future. The minutes of April 18th, May 3rd
and May 15th were provided and will be reviewed at the Board’s
discretion.
Resident Safety Committee: Board President, Richard Zizian went
over all pertinent security issues for the Grande North building with the
membership in attendance. Specifically, those items included the
stairwell barriers and an affirmation that the information contained in the
April 13, 2007 Life Safety Issue newsletter was up to date and accurate
following a confirmation meeting held with Tri-Signal Integration.
UNFINISHED
BUSINESS:
Pending and completed action Items were reviewed by Resident
Services Manager, Debbie Wilson:
•
Lounge: Resident Library Book Exchange: The Board indicated
that the new shelves in the resident lounge will be used for
books and other media;
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•
•
•
•
•
CABINET
FURNITURE
PURCHASE
RATIFICATION:
Emergency Preparedness Plans will be continue to be
distributed to residents as requested. In addition, a plan has
been provided to each floor and placed in the elevator lobby
table;
Emergency Audible Signal Education: The first quarter of the
building encompassing floors 29 through 39 were all tested for
correct Emergency Audible operation in May 2007. The next
test is scheduled for August 2007 and will include floors 18
through 28;
Bolting Down Trench Drains: The Board of Directors reported
that a proposal had been signed to weld and secure the trench
drains on the vehicle ramp alleviating the noise from vehicles
driving over the metal grates;
The Social Committee request to install locks on the kitchen
pantry doors was completed pursuant to the Board’s instruction;
ResCom reported on current maintenance issues such as the
men’s bathroom shower leak, the garage floor cold joint epoxy
repairs, the installation of acrylic kick plates being and the
completion of preventative maintenance manual items.
Motion: Levenson
Second: Merrill
Be it resolved, upon motion duly made and seconded, that the Board of
Directors ratifies the purchase of two bookshelves for the membership
lounge library at a cost of approximately $1,100.00.
The motion passed unanimously.
FIRE PUMP
CONTROLLER
REPLACEMENT:
Motion: Levenson
Second: Merrill
Be it resolved, upon motion duly made and seconded, that the Board of
Directors approves the replacement and installation of a Mark II Control
Module regulating the fire pump by Firetrol Inc. at a cost of $1,725.00.
The motion passed unanimously.
TRI-SIGNAL
INTEGRATION
DEFCIENCY
PROPOSAL:
Motion: Martin
Second: Phelps
Be it resolved, upon motion duly made and seconded, that the Board of
Directors partially approves the proposal submitted by Tri-Signal
Integration. The items approved include the replacement of one
waterflow switch; the repair/replacement of a control valve; the
replacement of 1-Globe 155û residential pendant outside unit 3101; one
recessed head wrench; one sprinkler head replacement by unit 2002;
and two adjustable wrenches for head boxes in the alarm and pump
rooms. The total cost for these repairs is $1,600.00.
The motion passed unanimously.
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DEPENDABLE
PLUMBING/VIDEO
CAMERA TWO
MAINLINES:
Motion: Phelps
Second: Merrill
Be it resolved, upon motion duly made and seconded, that the Board of
Directors approves the proposal submitted by Dependable Plumbing to
video camera two mainlines ensuring no blockage is evident at a cost
of $264.00 per line.
The motion passed unanimously.
WATER METER
INSTALLATION:
Motion: Zizian
Second: Martin
Be it resolved, upon motion duly made and seconded, that the Board of
Directors rescinds its approval for the installation of water meters on the
cooling tower designed to track evaporation as the volume sewer rate
would have to be adjusted potentially costing the Association more
money than it would save.
The motion passed unanimously.
5-STAR PARKING
PERMITS:
Motion: Martin
Second: Levenson
Be it resolved, upon motion duly made and seconded that the Board of
Directors cancels the policy of purchasing five (5) parking permits from
5-Star Parking at a cost of $850.00 per month effective June 1, 2007.
The motion passed unanimously.
CORRESPONDENCE,
MAINTENANCE
REPORTS,
MANAGEMENT
REPORTS:
No action was required by the Board of Directors. The correspondence
and reports generated are for informational purposes only. They are
reviewed by the Board of Directors at their convenience.
NEXT MEETING:
The next meeting is scheduled for June 27, 2007.
ADJOURNMENT:
Motion: Zizian
Second: Merrill
With no further business to discuss, the general session Board of
Directors meeting was adjourned at 7:38 p.m.
The motion passed unanimously.
SECRETARY’S CERTIFICATE
I, E. Jack Phelps, the acting Secretary of The Grande North at Santa Fe Place Homeowners
Association do hereby certify that the foregoing is a true and accurate representation of the
general session meeting which took place on May 23, 2007 as approved by the Chairman of the
Meeting and Board of Directors.
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_______________________________
Secretary’s Signature
____________________
Date
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