RFQ: I (E) 15/2015
Ref: Maropeng Mokhatla (SCM)
maropengm@mogalecity.gov.za
Tel: (011) 951-2541/2014/16
REQUEST FOR FORMAL WRITTEN PRICE QUOTATIONS
Procurement from R30 000.00 up to a transaction value of R 200 000.00 (including Vat)
(For publication on Mogale City Website and Notice Boards)
Kindly furnish Mogale City Local Municipality with a written quotation on the goods listed hereunder:
RFQ: I (E) 15/2015
QUOTATIONS ARE HEREBY INVITED FROM SERVICE PROVIDER FOR THE SUPPLY,
DELIVERYAND OFF-LOADING OF VARIOUS TRAFFIC LIGHT SPARES AT MUNICIPAL STORES
AT CHAMDOR.
Advertising date: Thursday 14 May 2015
Closing date and time: Friday 22 May 2015 @ 14:00
The quotation must be submitted on the official quotation document (including all the required
annexures) and must be delivered by hand before the official closing date and time to:
The SCM Unit of MCLM
Civic Centre
Corner Market & Commissioner Streets, Krugersdorp
Upper Level West Wing
Tender Box 1
The following conditions will apply:
 Quotation documents can be downloaded from the website www.mogalecity.gov.za or collected from
the Supply Chain Management Unit, Finance Dept, Civic Centre, Krugersdorp.
 The lowest or any quotations will not necessarily be accepted and MCLM reserves the right to accept
the quotation in total or only in part.
 To participate in MCLM’s quotation procurement of goods and services, suppliers are requested to
register on the MCLM supplier database. Forms available from SCM Unit or website.
 No late quotations delivered after the official closing date and time will be accepted.
 Price(s) quoted must be valid for at least sixty (60) days from date of your offer.
 Price(s) quoted must be firm and must be inclusive of VAT.
 A firm delivery period must be indicated.
 A valid, original tax clearance certificate must be attached.
 This quotation will be evaluated in terms of the 80/20 preference point system as prescribed in the
Preferential Procurement Policy Framework Act (No 5 of 2000) and for this purpose the following
forms need to be completed and submitted:
o MBD 4: Declaration of interest.
o MBD 6.1: B-BBEE Status Level of Contribution.
o MBD 8: Declaration of bidders past supply chain management practices.
o MBD 9: Certificate of independent bid determination.
If the MBD forms are not completed & submitted, your quotation will be rejected.
 No quotation will be considered from persons in service of the state (MDB 4)
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RFQ: I (E) 15/2015
MOGALE CITY LOCAL MUNCIPALITY
REQUEST FOR FORMAL WRITTEN PRICE QUOTATION
Mogale City Local Municipality requests a quotation on the goods listed hereunder on the Request for
Quotation Forms. Please furnish all the information as requested and return the quotation on the date
stipulated. Late and incomplete submissions will invalidate the quotation submitted.
RFQ NUMBER:
RFQ: I (E) 15/2015
Quotations are hereby invited from service provider for the supply and delivery of
various traffic light spares at Municipal Stores at Chamdor.
ADVERTISING
DATE:
Thursday 14 May 2015
DEPARTMENT:
Infrastructure: Energy Services
PROJECT SPECIFICATIONS
DESCRIPTION
OF GOODS
COMPLETE LED TRAFFIC SIGNAL HEADS
CONSTRUCTION
The construction of the traffic light shall comply with SANS 1459:2004 and shall be of
modular design. The aspect housings shall be fixed together by means of stainless
steel screws to facilitate maintenance. Each detachable aspect housing shall be dust
proof, water tight and the traffic light shall be of a composite design utilising the
following materials:



UV stabilised nylon with a 30 % glass fill for rigidity.
High-silicone aluminium where mechanical strength is required.
Grade 304 stainless steel for clips, catches and screws.
The traffic light shall be weather proof and the LED compartment easily accessible for
maintenance by means of two quick-release catches. The LED module, fixed within
the reinforced nylon bezzle shall form a rigid compartment door to ensure the aspect
remains waterproof over extended periods. Aluminium mounting bosses on both the
top and bottom of the traffic light shall be required for fixing to the pole. The weight of
a single aspect shall not exceed 1.7 kg, which includes the LED module, visors and
mounting hardware. The traffic light shall not corrode, crack or distort after prolonged
exposure to the harsh outdoor conditions experienced in Southern Africa.
LED MODULE
The LED modules shall be of a “single source” design not a matrix design (i.e.
discreet LED dots must not be visible to the motorist). All internal circuitry shall be
protected from dust, moisture and physical damage by a secondary housing
manufactured from glass filled nylon (IP65 rated and tested by the SABS). The
module must have a specially designed outer diffuser lense which minimises dust
collection on the lense surface. The LED module must have a pluggable electrical
connection (MOLEX MiniFit™ compatible).
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RFQ: I (E) 15/2015
POWER SUPPLY
The LED power supply shall be of a switchmode design, fused and protected from
line surges. The LED signal shall operate from a 50 Hz, AC supply at input voltages
ranging from 184 VAC to 276 VAC (i.e. 240 VAC ± 15%). Any fluctuation of the input
voltage within the above range shall have no effect on the luminous intensity of the
signal whatsoever. When driven at an input voltage less than 140 VAC, the power
supply must ensure the signal is completely off. The power supply must ensure that
the switch-on and switch off times of the signal do not exceed 100 ms. The LED
module shall have a power factor of 0.9 or greater and the power consumption may
not exceed 7 W.
All LED modules must include active loading as part of the power supply. The
purpose of this active load is to clamp unwanted residual voltage on cable cores. The
active load may not consume power or dissipate heat when the LED module is
switched on. For this reason, a passive resistive clamp is unacceptable.
MARKING AND DESIGN LIFE
Each LED module shall be legibly and durably marked with the following information:
 The manufacturer’s name and product model.
 The maximum power consumption.
 The input voltage range.
 A serial number.
 The date of manufacture.
The complete LED module shall be guaranteed for a period of five years, physical
and lightning damage excluded.
VISORS
A suitable black pigmented, polyethylene visor projecting 160 mm from the signal
face shall be fitted to each aspect. The visor may not obscure the lense.
CABLE ENTRY AND WIRING
Cable entry shall be at the bottom of the upper aspect’s housing by means of a
heavy-duty, reinforced PVC hose. The hose diameter shall be 20 mm and length shall
be as follows:


1 and 2 aspect traffic lights: 1250 mm
3 and 4 aspect traffic lights: 610 mm
Wire colour coding shall be as follows:

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
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Red Signal – Red wire
Amber Signal – White wire
Green Signal – Blue wire
Additional Signal – Grey wire
Neutral – Black wire
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RFQ: I (E) 15/2015
EXTERNAL FINISH
The signal head shall be pigmented matt black and any aluminium parts shall be
powder coated.
MOUNTING
Each traffic light shall have a thread at the top and bottom of the assembly to facilitate
mounting. Two 10 mm set screws must be provided with each traffic light assembly. A
stud with nut leaving thread exposed to the outdoor elements is not acceptable.
Two right angle brackets including universal pole mounting straps designed to fit
poles from 100 mm to 170 mm diameter shall be available to fix traffic lights to the
poles. Pole straps must be tensioned with a set screw and nut, crimping or band-it
strapping is not acceptable.
Brackets to mount traffic lights side by side shall be available as an optional extra.
CONFIGURATIONS
The following traffic light configurations shall be available:




3 aspect – S1, S2, S3 and S4
4 aspect – S5, S6 and S7
5 aspect – S8 and S9
2 aspect – S10, S11 (pedestrian) and S12
All the above configurations shall be available for left, right and straight traffic
movements.
STATUTORY APPROVAL
The traffic lights must have been successfully tested by the South African Bureau of
Standards (SABS) for compliance with SANS 1459:2004 (for LED traffic signals).
Documentary proof of compliance must be submitted.
LED TRAFFIC LIGHT MODULES
GENERAL
LED modules shall be of a robust, sealed beam design. All internal circuitry shall be
protected from dust, moisture and physical damage by a housing manufactured from
heat resistant, high impact polymer. The lense of the module shall be of a flat design,
to minimise the collection of dust on the outer lense surface. The LED module must
have a pluggable electrical connection. Both the male and female side must be
supplied and the male side must have a 200 mm long pigtail for retro-fitting purposes.
The modules must be able to be retro fitted into existing traffic light housings.
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RFQ: I (E) 15/2015
OPTICS
The signal shall be of a LED cluster design. A honeycomb diffuser-reflector shall be
fitted to improve light-output efficiency and the lense shall also provide light diffusion
without reducing the light intensity on the beam axis. The diffuser-lense/reflector
combination shall be designed to eliminate sun-phantom. The light intensity shall be
uniform throughout the surface of the lense and the optics must display a full 200 mm
diameter disc. The design must be such that if a single LED fails, no more than 2 % of
the total light output is lost. LED signals must comply with SANS 1459:2004 (for LED
traffic signals).
POWER SUPPLY
The LED power supply shall be of a switchmode design, fused and protected from
line surges. The LED signal shall operate from a 50 Hz, AC supply at input voltages
ranging from 184 VAC to 276 VAC (i.e. 230 VAC ± 20%). Any fluctuation of the input
voltage within the above range shall have no effect on the luminous intensity of the
signal whatsoever. When driven at an input voltage less than 140 VAC, the power
supply must ensure the signal is completely off. The power supply must ensure that
the switch-on and switch off times of the signal do not exceed 100 ms. The LED
module shall have a power factor of 0.9 or greater and the power consumption may
not exceed 7 VA.
All LED modules must include active loading as part of the power supply. The
purpose of this active load is to clamp unwanted residual voltage on cable cores. The
active load may not consume power or dissipate heat when the LED module is
switched on. For this reason, a passive resistive clamp is unacceptable.
CONFIGURATIONS
The following standard signal configurations shall be available:







Red, full disc
Amber, full disc
Green, full disc
Amber arrow (left, right or vertical)
Green Arrow (left, right or vertical)
Red standing man
Green walking man
MARKING AND DESIGN LIFE
Each LED module shall be legibly and durably marked with the following information:
 The manufacturer’s name and product model.
 The maximum power consumption.
 The input voltage range.
 A serial number.
 The date of manufacture.
The complete LED module shall be guaranteed for a period of five years, physical
damage excluded.
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RFQ: I (E) 15/2015
STATUTORY APPROVAL
The traffic lights must have been successfully tested by the South African Bureau of
Standards (SABS) for compliance with SANS 1459:2004 (for LED traffic signals).
Documentary proof of compliance must be submitted.
BACKGROUND SCREENS
CONSTRUCTION
The background screens shall be 500 mm wide with a full radius on the top and
bottom. Dimensions of the background screens shall comply with Volume 4, Part 3 of
the South African Road Signs Manual and the technical requirements of SANS
1459:2004.
Background screens shall be of a modular construction to facilitate maintenance, but
shall be supplied as a fully assembled unit for ease of installation. The unit shall fit
directly onto the traffic light without the use of brackets, straps or clamps. Background
screens shall be shaped in such a manner that maximum strength is achieved with a
lightweight construction. The screens shall be fitted to the lights with a sufficient
number of screws to spread the windage load, thus preventing breaking of the
screens over extended periods. Screens shall be supplied complete with stainless
steel mounting screws.
No visible daylight is allowed to pass between the lantern and the background screen.
MATERIAL
Background screens shall be manufactured from a suitable, UV stabilised, reinforced
polymer compound.
FINISH AND BORDER
Background screens shall be machine moulded and pigmented black. All background
screens shall be supplied with a 50 mm wide, white, retro-reflective border. Retroreflective borders are required to increase visibility of intersections at night during
power failures.
CONFIGURATIONS
The following standard background screen configurations shall be available:




2 aspect – S10 and S12
3 aspect – S1, S2, S3 and S4
4 aspect – S5, S6 and S7
5 aspect – S8 and S9
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RFQ: I (E) 15/2015
POINT SCORING
The RFQ will be evaluated on the basis of the 80/20 point system as stipulated in the
Preferential Procurement Policy Framework Act.
 80 points for Price
 20 points for BBBEE level of contribution
All quotations received will be evaluated on the 80/20 point scoring basis. The 80
points will be for Price and 20 points are for Broad Based Black Economic
Empowerment (BBBEE) for attaining the BBBEE status level of contribution in
accordance with the table below:
BBBEE Status level of
contributor
1
2
3
4
5
6
7
8
Non –compliant
contributor
FUNCTIONALITY
EVALUATION
CRITERIA:
Number of
points(80/20 system)
20
18
16
12
8
6
4
2
0

The below mentioned criteria regarding Functionality is required for
responsiveness and therefore eligibility for the next stage of evaluation. This is
done to determine the ability of each bidder to successfully execute the
contract according to specifications.
 Non-compliant bidders will be rejected after this phase and not continue to
price scoring.
These criteria shall only determine whether a tender will further be evaluated
and will not influence the points scored on Price.
 If any total minimum score for any criteria is zero rated, the tenderer will be
rejected, even if the required 6 out of 12 points are achieved
NO
CRITERIA
1
Company experience in manufacturing
of various traffic lights or supply of
various traffic lights with letter of intent
from the manufacturer.
2 - 3 years =4 points
4 – 5 years =6 points
6+ years = 10 points
Attached Quality test certificate of the
following:
2

WEIGHT
Retro – fit led traffic light modules
10
2 points
12
7
MINIMUM
SCORE
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RFQ: I (E) 15/2015
OTHER
DOCUMENTS
REQUIRED:
CLOSING DATE
AND TIME:
DELIVERY
PERIOD







The purpose of the comparison is to ensure a meaningful evaluation;
bidders are requested to furnish detailed information of substantiation of
compliance to the evaluation criteria. The service provider should at least
score the minimum of 06 points out of the 12 points in order to be
considered to the next evaluation phase.

All information and particulars necessary to properly evaluate the tender
must be furnished on submission. Incomplete particulars and documents
required substantiating or insufficient documentary proof thereof will be
construed to mean that the service provider is forfeiting the evaluation
points in that regard.
Original, valid tax clearance certificate
Company registration documents
Copies of ID’s of shareholders
Completed MBD 4, MBD 6.1, MBD 8, and MBD 9
Copy of latest municipal account
Schedule (fixed prices including Vat)
Friday 22 May 2015 at 14:00
Delivery period after the date of official order ……………………………days.
DELIVERY
ADDDRESS
Municipal Stores, Technical Services Yard, Tudor Road, Chamdor,
Krugersdorp,
Office hours: 7:30 to 15:30 weekdays
SUBMISSION OF
QUOTES
Tender box 1
Reception desk of SCM Unit
Civic Centre
Krugersdorp
ENQUIRIES
George at (011) 951 – 2588 / Cell: 071 860 7927 or email:
george.malotane@mogalecity.gov.za
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RFQ: I (E) 15/2015
PRICING SCHEDULE
Name of Bidder: ……………………………………
Closing Date: Friday 22 May 2015
Quotation N0: I (E)15/2015
Closing Time: 14:00
ITEM
NO.
DESCRIPTION
QTY.
UNIT
PRICE
(INC. VAT)
TOTAL
(INC. VAT)
COMPLETE TRAFFIC LIGHTS SIGNALLING HEADS
1
2
3
4
5 Aspect signal heads fitted with LED Module
( Single Source Design )
3 Aspects signal heads fitted with LED Module
( Single Source Design )
2 aspects signal heads fitted with LED Module
( Single Source Design )
4 aspects signal heads fitted with LED Module
( Single Source design )
5
RED LED Module (Single Source Design)
6
AMBER LED Module (Single Source Design)
7
GREEN LED Module (Single Source Design)
10
20
10
5
40
40
40
GRAND TOTAL( VAT INCLUSIVE )
________________________
________________________
SIGNATURE
DATE
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RFQ: I (E) 15/2015
Conditions:

All prices quoted must be inclusive of VAT.

Price(s) quoted must be valid for at least sixty (60) days from date of your offer

All prices submitted must be fixed prices for the period of the quotation.

If the price schedule is not signed the quotation will not be considered.

No tipp-ex or correction fluid to be used on the quotation documentation- will lead to instant
disqualification.

Quotations completed in pencil will be regarded as invalid.
NAME OF THE BIDDER: ………………………………….
TEL/ CELL NO: ……………………………....
CONTACT PERSON: …………………………………….…
FAX NUMBER:………………………………..
Residential Address
Postal Address
……………………………………..
………………………………………………..
……………………………………..
………………………………………………
………………………………………
……………………………………………….
……………………………………..
……………………………………………….
E-MAIL ADDRESS: ________________________________________
…………………………………………………
…………………………………………………
SIGNATURE
DATE
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RFQ: I (E) 15/2015
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