IDENTITY & SECURITY
smart mobile workplace management WITH morphotablet™
Safran Identity & Security launched MorphoTablet™ as
a mobile biometric device for identity registration and
verification, which proves to be particularly suitable for
collecting workforce time and attendance data.
Donseed, the UK-based workplace management solutions
provider, integrated MorphoTablet™ into its time tracking
software to deliver an end-to-end solution to industries
looking to reduce security risk, improve health and
safety… and save money.
The Challenge
Time validation of a mobile workforce can be one of
the most financially impactful issues an employer has to
control, as it directly effects individuals pay and businesses
profit.
In particular, enterprises operating across vast, multiple or
remote sites face a major challenge in tracking employee
hours, as well as making real-time attendance records
available at all times. Construction companies for instance
are only onsite for a limited period of time, during which
installing phone and broadband lines is often not practical.
As a result, such companies have found it difficult to collect
accurate time and attendance information in the field.
Furthermore, paper-based time sheets are time consuming,
lead to data entry errors and can increase payroll costs as
individuals can readily falsify manual documents.
Conventional fixed electronic time clock units would help
eliminate imprecisions and frauds but can hardly operate
in temporary or moving working environments.
A custom application
Donseed’s application for MorphoTablet™ features:
‚‚ Worker initial registration
(contractor name, first/last
names, photo, fingerprints, etc.),
‚‚ Protection equipment checklist,
‚‚ Health & Safety statement
compliance,
‚‚ Sign in/sign out (who, when,
where).
The Solution: a biometric tablet...
Safran Identity & Security developed MorphoTablet™, a
touchscreen device equipped with a fingerprint scanner
and a high resolution camera, to face any situation where
mobile identification is required.
This combination enables first to register individuals
directly on location, by inputting their demographic
information directly on the device’s touchscreen, taking
photos with its rear camera, and then pairing these with
their fingerprint data. Once this initial enrollment step is
completed, it becomes possible to verify the identity of
a registered person at anytime and anywhere, by using
the tablet to capture his/her fingerprints and compare
them with those previously stored in its database. As
MorphoTablet™ communicates via Bluetooth, Wi-Fi and
cellular networks, it can easily send real-time data to a
central server. This data can be coupled with the exact
location of the device, given by its embedded GPS sensor.
MorphoTablet™ comes with a SDK (Software Development
Kit), so that developers can build custom applications to
answer specific needs through dedicated workflows and
graphical user interface. This is precisely what Donseed
did to convert it into the perfect tool to collect time and
attendance data in the field.
... coupled with a cloud-based software
Donseed is a long-term Safran Identity & Security partner,
who has delivered workplace management solutions to
over 800 sites throughout the UK and Ireland. Capitalizing
on this experience, Donseed not only developed a
specific Android application for MorphoTablet™, they also
integrated it into their time tracking software so as to offer
an end-to-end solution to enterprises, with a managed
service and a business intelligence reporting platform.
When individuals arrive at a site, they
immediately register their profile on location
with MorphoTablet™. Data is pushed via mobile
networks and stored on secure servers in the
Cloud. End-user privacy is protected as the
system relies on fingerprint templates, i.e. numeric
representations of the fingerprint, and does not
store fingerprint images. Captured data can be
accessed by Donseed backend software via the web and also
pushed back to other MorphoTablet™ devices deployed on
various locations. This has several benefits. First, employees
only have to register their templates once in order to access
various sites. Donseed software also makes it possible to
delete employees’ fingerprint templates from a central location
from all sites if they leave the company, ensuring they no
longer have access to job sites. Furthermore, employees and
contractors can be given temporary access to a specific site or
area for a few hours.
Donseed
back office
software
provides time
& attendance
reports at
individual
and project
levels
Multiple opportunities
Banking, Retail, Construction and other industries where
security risk, Health & Safety and time and attendance are very
important can benefit from the combination of MorphoTablet™
with Donseed software.
For banks, reducing security risks is a number one priority,
so ensuring only authorized and correctly qualified personnel
are given back office access is of the upmost importance. The
system’s unique single biometric registration and security
validation ensure this happens and access can be given across
all branch locations at the same time.
For businesses where employees or third party contractors are
paid by the hour and the identity of those workers needs to be
verified, the system provides a clear audit trail and significant
management information capabilities.
Customer Testimonials
International construction services company ISG and
groundworks specialist GCL (Ground Construction Limited)
are among the early adopters of the solution. It delivered
them a rapid return on investment and a high level of
satisfaction among both managers and workers, who
quickly relied on the innovative data capture platform.
Graham
Payne,
Finance
Director,
GCL
The Results
By adding MorphoTablet™ to its workplace management
solution, Donseed has been able to help its customers reduce
the administrative hassles of managing paper-based time
sheets. The mobile fingerprint device makes it possible to
automatically collect time and attendance information.
The data stored by Donseed back office portal can be used for:
ƒƒ
Real time tracking of hours worked/on location,
ƒƒ
Paying personnel/third party contractors,
ƒƒ
Maintaining and storing occupations, qualifications and
skills,
ƒƒ
Location access authorization and audit trail,
ƒƒ
Tracking talent across the business.
As a result, companies can reduce administrative costs,
increase productivity and enhance security at their sites. They
can also continue leveraging their investments by taking the
tablets with them as they move to the next job.
“Donseed (system) saves us
10 to 15% on the labor costs,
which would equate to about
three million pounds on a
year.”
“In terms of cost savings, the device gives you real, accurate
time of how long people have been on site. (...) One of the
Health and Safety benefits of the system is that in case of fire
evacuation, it clearly shows who is still on site and so who needs
to be and has been evacuated.”
Tom Pilborough, Assistant Site Manager, ISG
“One of the main benefits for us on site is that the operators
know that they have to clock in and out. If they don’t, there
is a penalty: their wages will be wrong. The majority of the
lads welcomed (the system) because they knew they were
responsible for generating their own wages.”
Pat Dervan, Site Manager, GCL
Learn more about these customer cases in video at:
www.youtube.com/watch?v=YvT6xhh9CDo
www.youtube.com/watch?v=hgJhtTotcG8
Safran Identity & SEcurity
11, boulevard Gallieni - 92130 Issy-les-Moulineaux - FRANCE
Phone: +33 (0)1 58 11 73 42 - www.safran-identity-security.com - www.biometric-terminals.com
SAS au capital de 159.876.075 euros - 440 305 282 RCS Nanterre
Photos: Donseed - 06/16
When registered employees arrive at (leave) a site, they clock
in (out) using their fingerprints to authenticate themselves.
A record featuring employee’s identity, clock in or out time
and place) is immediately sent to Donseed back office portal.
This eliminates buddy punching, ghost workers and data
errors, which leads to increased productivity. Furthermore
a Health & Safety module is integrated to the mobile reader.
If an operative’s certification for a required skill has expired,
when they authenticate onsite a warning notification email is
automatically generated and sent to assigned managers to
alert them that a non-compliant employee is onsite.