CITY COUNCIL AGENDA REQUEST FORIV
Today'sdate:
ix Al-]n
jX l--lq
dq
(City Councit meetings are hetd the 1"t and * Wednesday
Date of meeting
of each month.)
Name of Citizen, Organization, Elected Official, or Department Head making request
Ryan Luttmann
Address
Phone numbe r and email address
Authorized by Ryan Luttmann
,s
name of City official
(Depaftment Heads, City Council members, and the Mayor are City officials.)
Subject:
Award of contract to install Fiber Optic Cable in City-owned conduit
Summary of what is being requested
award of contract to install fiber optic cable and ancillary
equipment in city-owned facilities between POP (Lake Water Plant) and Superior/Division. Also,
authorize Mayor to execute contract
The following information MUST be completed before submi!.!1g your request to the City Clerk:
1. Would there be any financial impact to the
IZENo
city? Yes or
lf yes, in what way? payment of contract amount to contractor installing cable and equipment
2. Name(s) of any individual(s) or group(s) that will be
directly affected by this action:
Have they been contacted?
Yes or No
Yes
3. ls there a need for a general public information or public involvemen tp lan? Yes or No
lf yes, please specify and suggest a method to accomplish the plan:
4. ls an enforcement p lan needed? Yes or No
a
Additional funds needed? Yes or N
5. Have all the affected departments been informed about this ag enda
item? Yes or No
This form must be submitted no later than 5 working days prior to the scheduled
meeting. All pertinent paperwork to be distributed to City Council must be attached.
ITEMS WILL NOT BE AGENDIZED WITHOUT THIS FORM
Sandpoint,
Idaho
February 2016
CITY OF SANDPOINT
AGENDA REPORT
DATE: 3/9/2016
TO: MAYOR AND CITY COUNCIL
FROM:
Bruce Robertson
SUBJECT:
Fiber Optic Cable Installation 2016 project
DESCRIPTION/BACKGROUND: The City has completed installation fiber optic conduit and
vaults for a fiber optic backbone running from the Lake Water Treatment Plant to Division Ave.
The City has purchased fiber optic cable for the backbone. This contract is to install the fiber cable
and make basic connections so that cable can be used to provide internet access to City Hall and
ready the cables for further development.
The plan is to install two 144 fiber cables throughout our conduit system. One of these 144f cables
will serve government entities (including the City, Bonner County and possibly ITD). The second
144f cable will serve economic development purposes.
Some additional expenses will be incurred after this project is completed before City Hall is “lit up”
with internet access through the fiber optic cable. Brent Stevens is working with Bonner County to
share those expenses. The City portion of this cost is expected to be less than $20,000.
STAFF RECOMMENDATION:
County Electric, for $115,547.00
Approve signing a contract with the low bidder, North
ACTION:
Pass a resolution authorizing the Mayor to sign the Fiber Optic Cable Installation
2016 contract.
WILL THERE BE ANY FINANCIAL IMPACT?
HAS THIS ITEM BEEN BUDGETED?
Yes
Partially
ATTACHMENTS: Bid results and contract attached.
Sandpoint Fiber Optic Install 2016
Bid Opening: 2:05 PM Tuesday, 2/23/2016
Bidder Name
#
Desc.
Unit
Qty
Circle H Construction
Unit $
Total
Henkels & McCoy
Unit $
Total
M&L Construction
Unit $
North County Electric
Total
Unit $
Total
North Sky Communications
Unit $
Total
Robinson Brothers
Unit $
Total
Tork Electric
Unit $
Total
1 Mobilization
LS
1 $ 7,377.00
$7,377.00 $ 5,286.12
$5,286.12
$0.00 $ 8,583.00
$8,583.00 $ 2,800.00
$2,800.00 $ 14,236.28
$14,236.28 $ 6,200.00
$6,200.00
2 Traffic Control
LS
1 $ 2,500.00
$2,500.00 $ 1,838.05
$1,838.05
$0.00 $ 1,500.00
$1,500.00 $ 1,500.00
$1,500.00 $ 3,134.03
$3,134.03 $ 1,250.00
$1,250.00
EA
2 $ 2,500.00
$5,000.00 $ 1,294.84
$2,589.68
$0.00 $ 100.00
$200.00 $ 3,100.00
$6,200.00 $ 6,654.75
$13,309.50 $ 1,200.00
$2,400.00
LF
2000 $ 1.08
$2,160.00 $ 1.08
$2,160.00
$0.00 $ 0.28
$560.00 $ 0.50
$1,000.00 $ 0.71
$1,420.00 $ 1.20
$2,400.00
5 Provide & Install 2" Conduit
LF
300 $ 7.75
$2,325.00 $ 18.01
$5,403.00
6 Install Only 48f Cable
LF
600 $ 1.68
$1,008.00 $ 1.44
$864.00
7 Install Only 144f Cable
LF
38000 $ 1.71
$64,980.00 $ 1.13
$42,940.00
8 Provide & Install 2" Innerduct
LF
2000 $ 5.48
$10,960.00 $ 4.33
$8,660.00
9 Provide & Install 4" Innerduct
LF
500 $ 6.06
$3,030.00 $ 5.32
$2,660.00
10 Provide & Install Tracer Wire
LF
14000 $ 0.30
$4,200.00 $ 0.80
$11,200.00
11 Splice 2 ea 48f to 1 ea 144f
EA
1 $ 5,067.00
$5,067.00 $ 8,216.69
$8,216.69
12 Splice 3 ea 144f
EA
2 $ 7,604.00
$15,208.00 $ 10,348.34
$20,696.68
13 Terminate 48f
EA
3 $ 1,944.00
$5,832.00 $ 3,508.34
$10,525.02
14 Terminate 144f
EA
2 $ 5,832.00
$11,664.00 $ 8,548.34
$17,096.68
Did not use Revised Bid Schedule 3 Install Vaults only
4 Provide & Install Mule Tape
$0.00 $ 12.55
$3,765.00 $ 38.00
$11,400.00 $ 18.56
$5,568.00 $ 10.50
$3,150.00
$0.00 $ 0.95
$570.00 $ 1.50
$900.00 $ 1.69
$1,014.00 $ 1.75
$1,050.00
$0.00 $ 0.87
$33,060.00 $ 1.30
$49,400.00 $ 1.71
$64,980.00 $ 1.37
$52,060.00
$0.00 $ 4.16
$8,320.00 $ 4.50
$9,000.00 $ 4.19
$8,380.00 $ 3.20
$6,400.00
$0.00 $ 4.16
$2,080.00 $ 5.00
$2,500.00 $ 6.13
$3,065.00 $ 4.50
$2,250.00
$0.00 $ 0.60
$8,400.00 $ 0.50
$7,000.00 $ 0.35
$4,900.00 $ 0.38
$5,320.00
$0.00 $ 4,646.00
$4,646.00 $ 2,140.00
$2,140.00 $ 5,575.68
$5,575.68 $ 5,000.00
$5,000.00
$0.00 $ 6,970.00
$13,940.00 $ 3,916.00
$7,832.00 $ 8,363.52
$16,727.04 $ 5,800.00
$11,600.00
$0.00 $ 1,750.00
$5,250.00 $ 1,680.00
$5,040.00 $ 2,138.40
$6,415.20 $ 3,350.00
$10,050.00
$0.00 $ 5,250.00
$10,500.00 $ 3,456.00
$6,912.00 $ 6,415.20
$12,830.40 $ 6,250.00
$12,500.00
15 Provide & Install Equipment Frame
EA
1 $ 5,920.00
$5,920.00 $ 6,728.91
$6,728.91
$0.00 $ 4,800.00
$4,800.00 $ 5,700.00
$5,700.00 $ 5,412.00
$5,412.00 $ 5,500.00
$5,500.00
16 Provide & Install 72 Port Panel
EA
1 $ 1,369.00
$1,369.00 $ 1,945.79
$1,945.79
$0.00 $ 1,385.00
$1,385.00 $ 1,300.00
$1,300.00 $ 1,506.12
$1,506.12 $ 1,285.00
$1,285.00
17 Provide & Install 96 Port Panel
EA
1 $ 2,203.00
$2,203.00 $ 2,472.90
$2,472.90
$0.00 $ 2,128.00
$2,128.00 $ 1,700.00
$1,700.00 $ 2,423.52
$2,423.52 $ 2,430.00
$2,430.00
18 Provide & Install 144 Port Panel
EA
2 $ 3,073.00
$6,146.00 $ 3,226.68
$6,453.36
$0.00 $ 2,930.00
$5,860.00 $ 2,300.00
$4,600.00 $ 3,380.52
$6,761.04 $ 3,315.00
$6,630.00
19 Alternate ‐ Revised install 144f
LF
38000 $ 1.71
$64,980.00 $ 1.35
$51,300.00
$0.00 $ 0.83
$31,540.00 $ 1.30
$49,400.00 $ 1.91
$72,580.00 $ 1.51
$57,380.00
Bidder's Total
$156,949.00
$157,736.88
$243,550.00
$115,547.00
$126,924.00
$177,660.15
$137,475.00
No: 16Date: March 16, 2016
RESOLUTION
OF THE CITY COUNCIL
CITY OF SANDPOINT
TITLE:
BID ACCEPTANCE AND AWARD OF CONTRACT TO NORTH COUNTY
ELECTRIC, LLC, FOR FIBER OPTIC CABLE INSTALLATION
WHEREAS: Via an advertisement in the Bonner County Daily Bee on January 29 and
February 5, 2016, the City solicited bids for the installation of
approximately 37,000 linear feet of fiber optic cable;
WHEREAS: The bids that were received were opened and read aloud shortly after
2:00 p.m. on February 23, 2016, the deadline for submission of bids;
WHEREAS: The lowest bid, in the amount of $115,547, was submitted by Sandpoint
firm North County Electric, LLC, a qualified and responsive bidder; and
WHEREAS: It is the recommendation of the Public Works Director that the City accept
the bid from and award the contract to North County Electric, LLC.
NOW, THEREFORE, BE IT RESOLVED THAT: The Mayor is hereby authorized, on
behalf of the City, to execute the Fiber Optic Cable Installation Contract with
North County Electric, LLC, a copy of which is attached hereto and made a
part hereof as if fully incorporated herein.
Shelby Rognstad, Mayor
ATTEST:
Maree Peck, City Clerk
City Council Members:
YES
1.
2.
3.
4.
5.
6.
Eddy
Aitken
Williamson
Camp
Ruehle
Snedden
NO
ABSTAIN
ABSENT
Project: Fiber Optic Cable Installation 2016
CITY OF SAI\IDPOINT
ADVERTISEMENT FOR BIDS
NOTICE IS HEREBY GMN that the CITY OF SANDPOINT will accept bids until 2:00 PM
on February 23d, 2016 for:
City of Sandpoint, Fiber Optic Cable Installation 2016. The project includes installation of
approx.37,000 LF of owner-provided fiber optic coble to include providing labor,
equipment and materials for splicing, testing, documentation, closures, equipment, patch
panels, rnd accessories rs required to provlde a complete and functioning project.
Bids shall be submitted in a sealed envelope, and shall be clearly labeled "SEALED BID - Fiber
Optic Cable lnstallation 2016". The bidder's name, address, and acknowledgement ofall
addendums issued shall be printed in the upper left comer ofthe envelope. Bids shall be
submitted to Sandpoint City Clerk; I 123 Lake Street, Sandpoint, ID 83864, by the time and date
set forth above and shall be opened and publicly read aloud at 2:05 p.m. on said date in the
Upstairs Conferance Room ofthe City of Sandpoint.
The Contract Documents and Bidding Information are on file for examination at:
Quest Construction Data Network Prcject t14247447 www.qlrestcdn.com
City ofSandpoin! Public Works, I123 Lake Street, Sandpoint, Idaho 83864
Contractors and Subcontractors for this project shall be licensed in the State ofldaho by the
Idaho Public Works Contractor's State License Board in the Class and Type specified for the
value and scope ofwork to be done in accordance with the provisions of Title 54, Chapter 19,
Idaho Code as amended- The Contractor and Subcontractors shall possess a license in the Class
and Type required at the time they submit a bid for said project. Performance and Payment
bonding is required. This is a locally funded project subject to certain non-discrimination, storm
water quality, and other requirements. Please read the attached documentation and contact the
owner ifyou are uncertain of what these requirements are and how they apply to you.
A Pre-Bid Meeting will be held at Sandpoint City Hall, upstairs conference room on February
AM. ATTENDANCE AT THIS PRE-BID MEETING Is REeUIRED To BID
PROJECT
THIS
AS A GENERAL CONTRACTOR. Sub-contractors are strongly encouraged to
attend the pre-bid meeting. The Contractors are responsible for familiarizing thernselves with the
existing conduit system and vaults prior to submitting a bid for this project. No cost adjustments
will be allowed for conditions existing at the time of the pre-bid meeting.
9'h, 2016 at 9:00
Any objection to the contents or terms ofthe Specifications shall be raised five (5) days before
Bids are to be opened or it shall be deemed to have been waived.
The City of Sandpoint reserves the right to waive informalities or to reject any or all bids.
City of Sandpoint
Kody Van Dyk
Publish:
!N. 296,2016
Feb. 5th,2ol6
Bid and Contract Documents Page I of l4
Project: Fiber Optic Cable Instaltation 2016
BID PROPOSAL
TO
Mayor and City Council
City of Sandpoint, Idaho
Dur".
\l
zzllto
This proposal is submitted as an offer by the undersigned to e er into contract with the City of
Sandpoint, Idaho as represented by the City Council, hereinafrer refened to as the 'CITY' for
Fiber Optic Cable Installation 2016, specified herein & which construction documents are on file
with the City Engineer, 1123 lake St. Sandpoint, ID 83864 and which are a condition hereof
with the same force and effect as though they were attached hereto. The offer is conditioned on
the following declarations as to the facts, intention and understanding of the undersigned and the
agreement of the CITY to the terms and prices herein submitted.
l.
AII project specifications snd drawings examined by the undersigned and their terms and
conditions are hereby agreed to.
2.
The undenigned certifres that he has received or made himself aware of any and all
existing site conditions that may affect the proposed work.
3.
It is understood that the contract drawings may be supplemented by additional drawings
and specifications in explanation and elaboration ofthe contract drawings and it is agreed
that such supplemental dnwings, when not in conflict with those referred to in paragraph
1 abovg will have the same force and effect as if attached hereto and that when received
they will be considered a part of the contract.
4
The undersigned further agrees that the CIry shall have the right to accept or reject any
bid deemed to be in the best interest of the City.
5
Said bidder agrees tha! within seven (7) calendar days after receipt of the contract fiom
said Owner, he will execute said contact in the required form, ofwhich the Insructions to
Bidders, Bid Proposal, and Technical Provisions are a part.
6
7
8
through I
The undersigned, as a bidder, acknowledges ttnt Addeda No. t
part
docum€nts.
as
of
the
contract
have been delivered to him and have been examined
The undersigned agrees to complete all work embraced in the contract within the time
limitations set forth in paragraph 3 of the Contract Agreemenl
The undersigned proposes to use the following sub-contractom in the performance of
meeting the conhact requirements. Information herein must comply with Idaho Code
Section 67-2310 and IB-16.
TITIS PAGE MUST BE COMPLETED & RETURNED WITH YOUR BID I'OCUMENTS
Bid and Contract Documents Page 2 of
14
t
Project: Fiber Optic Cable Installation 2016
Subcontractors
^.?-ec"
Db
Trade
Specialtv
^.-,i6lruasLLC-R
Idaho Public
Works Liceose
l,c,n -
No.
$ Amount
ro"28 2-D-9.JsD 111
b
c
A
I
l.
The rmdersigned has included with the bid the following forms and information:
Bid Schedule
b. Bidder's Non-Collusion
a.
Affidavit
c. Bidder's Drug-Free Workplace Affidavit
d. License Requirements for Plumbing, Electical, and TIVAC Work
t2
The undersigned proposes to fumish labor, materials, equipment and services ofall kinds
required for Fiber Optic Cable Installation 2016 as described in the specifications,
including all appurtenant work, all as required by the specifications and this proposal for
prices in accordance with the completed schedule contract prices as follows:
THIS PAGE MUST BE COMPLETED & RETI,]RNED WITH YOUR BID DOCUMENTS
Bid and Contract Documents Page 3 of 14
Project: Fiber Optic Cable Installation 201 6
Revised 2l12/2016
BID SCHEDULE
Date: L
IL
Nameof Bidder:
Al"..ll.' Cuan*q €lc<$,2 tLc
Base
Bid
Item No
.
Description
Qr v
Unit
l.
Mobilization/Bonding
LSS
2.
Traffic Control
LS$
3.
7.
Only
Mule Tape Installation
2'' Metal Conduit Installation
Install Only of48fCable
Install Only of ltl4fCable
8.
Pmvide and Install 2" Fabric
[nncrduct
2,000
9.
Provide and Install 4" Fabric
lnnsrduct
500
10.
Provide and Install Tracer
ll.
Splice 2 ea 48fCables
4.
5.
6.
Vault Installation
Wire
2
2,000
300
600
38,000
14,000
to I ea l44fCable I
t2. Splice 3 ea l44fCables (per Plan Sheet l3) 2
11.
t4.
15.
16.
t7.
18.
l
Cable
Termination l44fCable
Equipment Fram€
Patch Panel 72 pot (8t)
Patch Panel 96 port (960
Patch Panel 144 port (1440
Termination 48f
?
I
I
I
2
EAS
LFS
Total Price
Unit Price
Sstt
$
l,tp s
106
S
,28
s
8,5'3lr,t{p
2 <ro
560
LF$ ,2.55 s 3.16 s
LFS ,1f, $ 51o
LF$ .?1 s 31ro Lo
LFS r{. lc $ f, 320
LF$ q, tL g 21oto
LF$ .6o $ ?,rloo
L4C s ltllL
EA$
EAS c,91o s l?,11o
EA$ l,?sD s 5,zso
EA$ 5,25o g to, Sa>
EAS 9,8oo s ({,80r
EA$ lr38f s t,3ES
EA$ 2tt2t $ 2,t2&
EAS 2,?3a s 5,8co
s
Total Base Bid
ltfi,5tl1
Alknates
No.
Description
Alt. l. Revised Install Only of 144 fCable
Alt. 2. Not Used
Alt.3. Not Used
Alt. 4. Not Used
Item
Unit
Qtv
38, 000
LF$
I
LSS
I
I
LS$
LS$
Total Pricc
Unit Price
?
$
3r.sYo
$
S
S
Bid and Contract Documcnts Page 4 of l5
Project: Fiber Optic Cable tnstallation 2016
''l
contractor ldaho Public works License No. O O 5 8 3a ' C
(With federal frrnding, required at time of sigrring contract, otherwise required at time ofbid)
Bid Sig:nanres:
By:
G. Sc-"
(}r,hr'.
Pr.s,-d.cnl
(Print Name & Title)
Signature:
h ertq
Date:
tlzslte
The quantities listed above are approximate and for bidding purposes only. Paym.ent will be
made by the unit price for the actual quantity installed.
The City resewes the right to reject any or all bids.
THIS PAGE MUST BE COMPLETED & RETI]RNED WITII YOUR BID DOCUMENTS
Bid and Contract Documents Page 5 of
14
Project: Fiber Optic Cable Installation 2016
Exhibit "C"
BIDDERS NON.COLLUSION AFFIDAI'IT
By signing this bid proposal, the bidder bsing duly swom states that the firm, associalion or corporation
to whom 0tis contract is to be awarded has not by or tkough any of its officers, partners, own€rs or any
other person associated therewith, either directly or indirectly, sntered into any agreement, participated in
any collusion, or otherwise taken any action in restraint offree competitive bidding in connection with
this contract, and is not financially interested in or otherwise affiliated in a business way with asy other
bidder on this contract.
AFFIDA!'IT AND CERTIFICATE OF WRIFICATION
STATE OF
COT,INTYOF
Subscribed and swom (or a{firmed) before ,n" ,t
I,
i"
}6d
a notary
pe$onally sppeared before me,
auy
of
t
public, do hereby certify that on this date,
known or identified to
me to be the person whose name and title is s
to the
instrument, ackno\ ledged to me
that he/she sigred the foregoing document, and that the statements therein contained are tru€
\t
Notary Publ lc
S
Rcsiding at:
EEn
2-{
.":lrrslld:,
is;::'t:
a,q;i9xs:.
Commission Expires
CU
THIS PAGE MUST BE COMPLETED & RETURNED WITII YOUR BID DOCUMENTS
Bid and Contract Documents Page 6 of
14
Project: FiberOptic Cable hstallation 2016
*D'
BIDDER'S DRUG-FREE WORI(PLACE AFFIDAVIT
Exhibit
CONTRACTOR' S AFFIDA\,'IT
CONCERNING ALCOHOL AND DRUC.FREE WORKPLACE
STATE OF
COLNTY OF
B.aq< r
The undersigned being duly swom upon oath, deposes una
"uy"
tt
ut N o , fh (o ,
q*
€ | edrt
(C""tr""t". NC")
complies with the provision of Sectio n 72-1717 ldaho Code (Drug Free Workplace program) that
*tU U^*
a drug-free workplace program that complies with the provisions of
(Contractor Name)
ldaho Code, Title 72, Chapter 17 and will maintain such program throughout the life ofa state
"l$liti.des
t\
€l<,4fi1
work onl y to subcontractors
constructiotr con..ac t ana*at Llor4h b:
"ubconh"ct
(Contractor Name)
meeting the requirements of Idaho Code, Section 72-1717(l) (a).
Nr"l\ (ounfl
€lcc4,-fc
,LL(
Name of Contractor
211 Cr/.... 9f &2t?
Address
Sa^Apo.rat, ?J
bwf
By
(s
Subscribed and sworn lo before me this
)
day
20
"""Jiil"6'"'
,*r!,,
't9i:.....i....'' -..'
Residing at
MyCommi SSION
2,j9iI9,"s
THIS PAGE MUST BE COMPLETED & RETURNED WITH YOUR BID DOCUMENTS
Bid and Contract Documents Page 7 of
14
Pro.;ect: Fiber Optic Cable tnstallation 2016
*8"
LICENSE REQUIREMENTS FOR PLUMBING, ELECTRICAL, AND HVAC WORK
Exhibit
The Contractor must comply with Idaho Code Section 67-2310. The bidder shall provide
the name, address, Division ofBuilding Safety License Number, and Public Works Contractors
License Number ofthe firm(s) who shall, in the event the Contractor secures the contract,
complete the plumbing, electrical, or HVAC work under the contract.
For Federal Aid Projects, securing an Idaho Public Works Contractors License may not
until award, as stated in Subsection 107.03 - Licensing ofContractors.
be required
No bidder shall nams any subcontractor or sub-subcontractor in the bid unless the bidder
has received communication from the subcontractor or sub-subcontractor.
If plumbing, electrical or IIVAC work is to be self-performed, provide bidder's
information. If work is to be performed by Subcontractor(s) or Sub-Subcontractor(s),
their information shall be provided.
A.
Plumbing work
by:-_-
residing at
whose Idaho Public Works Contra.tors License No. is
Plumbing Amount: $
and whose Plumbing Contractor License No. is
B.
tt
Electrical work by: AI
c
at Sa^lriht
,l&ho
@5833{'{electrical Amount: J e.l,S1G
. If required by special
No. isEt6-/'19963
whose ldaho Public Works Contractors License No. is
and whose Electrical Contractor License
provision, name an Electrical Contractor above or explsin here why an Electrical
Contractor is not required:
C.
HVAC work
by:_residing
whose Idaho Public Works Contractors License No. is
at
tfVAC Amount:
S
and whose TIVAC Contractor License No. is
THIS PAGE MUST BE COMPLETED & RETURNED WITH YOURBID DOCUMENTS
Bid and Contract Documents Page 8 of
14
Project: Fiber Optic Cable Installation 2016
CITY OF SA}IDPOINT CONTRACT AGREEMENT
THIS AGREEMENT, made this _
day of _
, 20_, by and between the CITY OF
SANDPOINT, a municipal corporation of the State of Idaho, hereinafter called *OWNER',
business as a
hereinafter called'CONTRACTOR".
and _doing
WITNESSETH: That for and in consideration of the payments and agreements hereinafter
mentioned:
TIIE CONTRACTOR will commence and complete the project that includes: Fiber Optic
Cable Installation 2016 and all related work. (also see Exhibit 'G' Drawings).
2.
The CONTRACTOR will fumish all of the materials, supplies, tools, equipment, labor and
other services necessary for the construction and completion ofthe project described herein.
3.
The CONTRACTOR will commence the work required by the Contract after receiving notice
to proceed and will comptete the same by May 3 l't. 2015, unless the period for completion is
otherwise extended by the Conkact Documents.
4.
The CONTRACTOR agrees to perform all of the work described herein in accordance with
the General Conditions (Exhibit 'A') and comply with the terms therein for the unit prices as
shown in the Bid Proposal.
5.
The OWNER will pay to the CONTRACTOR based on the unit prices for measurement of
actual work completed within 60 days of completion and acceptance ofwork done by this
contract.
6.
This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors, and assigns. All exhibits are hereby incorporated by reference as
if fully set forth herein.
7.
If said work is not completed within the time specified, the CONTRACTOR agrees to pay to
the OWNER the sum of S100.00 for each and every calendar day said work rernains
uncompleted after expiration ofthe specified time, as liquidated damages.
8.
5%o
retainage shall be held by the owner.
9.
'CONTRACT DOCUMENTS" incorporated herein by this reference include the
following:
ADVERTISEMENT FOR BIDS
BID PROPOSAL
BID SCHEDULE
CONTRACT ACREEMENT
CENERAL CONDTTTONS / SPECIAL PROVTSTONS (Exhibit A)
TECHNICAL PROVISIONS (Exhibit "B")
Bid and Contract Documents Page 9 of l4
Project: Fiber Optic Cable Installation 2016
NON-COLLUSION AFFIDAVIT (Exhibit "C", to be submitted with bid)
DRUG-FREE WORKPLACE AFFIDAVIT (Exhibit "D", to be submitted with bid)
LICENSE REQUIREMENTS FOR PLUMBING, ELECTRICAL, AND HVAC WORK
(Exhibit "E")
SToRMWATER BMP ACKNOWLEDCEMENT (Exhibit "F")
DRAWINGS (Exhibit "G")
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in two (2) copies ofeach of which shall be
deerned an original on the date first above written.
CITY OF SANDPOINT
Shelby Rognstad
(Signature)
Mayor
(sEAL)
ATTEST:
Maree Peck
(Signaturc)
City Clerk
CONTRACTOR
Public Works Contactor License Number:
By
(Signatur€)
Name
(Printed)
Address
(sEAr)
ATTEST:
(Signature)
Name
(Printed)
Title
Bid and Contract Documents Page l0 of 14
Project: Fiber Optic Cable Installation 2016
Exhibit
"A"
GENERAL CONDITIONS
Prior to issuing a Notice to Proceed, the City of Sandpoint will require the Conkactor to provide
a Performance Bond and a Material Bond naming the City of Sandpoint as the beneficiary.
The following standards are hereby incorporated into the contr'act documents. Copies of these
documents are available for purchase from the respective State Agencies. Copies are available
for review at the Sandpoint Public Works Departmsnt.
1.
Idaho Standards for Public Works Construction - 2ffi5, with revisions from 2007,2008,
2010, and,2Ol2.
(LHTAC 1436 West Bannock Street, Boise, lD 83102 (208) 344-0565
2.
Idaho Department of Environmortal Quality - catalog of Storm Water BMP's for Idaho
Cities and Counties July 1998. www.deq. idaho.eov/media./494058-entire.pdf
3.
ldaho Transportation Deparhnent - catalog of storm water BMP's for Highway Construction
and Maintenance 2005.
4.
City ofSandpoint Standard Drawings.
5.
Chlorine Institute Pamphlet #6
6.
The following requiranents shall apply:
-
Piping Systems for Dry Chlorine Edition 16
Bid and Contract Documents Page I I of 14
Project: Fiber Optic Cable Installation 2016
CHANGES AND EXTRA WORK
The Engineer reserves the right to make, at any time during the work, such changes in quantities
and such alterations in the work as are necessary to satisfactorily complete the project. Such
changes in quantities and alterations shall not invalidate the contract nor release the surety, and
the Contractor agrees to perform the work as altered.
Ifthe alterations or changes in quantities significantly change ths character ofthe work under the
contract, whether or not changed by any such different quantities or alterations, an adjustmen!
excluding loss ofanticipated profits, will be made to the contract. The basis for the adjustment
shall be agreed upon prior to the performance of the work. If a basis cannot be agreed upon, then
an adjustment will be made either for or against the Contractor in such amount as the Engineer
may determine to be fair and equitable
Ifthe alteration or changes in quantities do not sigrrificantly change the character of the work to
be performed under the contract, the altered work will be paid for as provided elsewhere in the
contract.
The term "significant changes" shall be construed to apply only to the following circumstances:
a. When the character of the work as altered differs materially in kind or nature from that
involved or included in the original proposed construction; or
b. When a major itern ofwork, as defined elsewhere in the contract, is increased in excess of 125
percent or decreased below 75 percant ofthe original contract quantity. Any allowance for an
increase in quantity shall apply only to that portion in excess of 125 percent oforiginal contract
iton quantity, or in case ofa decrease below 75 percent, to the actual amount of work performed.
DIFFERING SITE CONDITIONS
During the progress ofthe work, if subsurface or latent physical conditions are encountered at
the site diffedng materially from those indicated in the contract or ifunknown physical
conditions ofan unusual nature, differing materially from those ordinarily encountered and
generally recogrized as inherent in the work provided for in the contract, are encountered at the
site, the party discovering such conditions shall promptly notify the other party in writing of the
specific differing conditions befor€ they are disturbed and before the affected work is performed.
Upon written notification, the Engineo will investigate the conditions, and ifit is determined
that the conditions materially differ and cause an increase or decrease in the cost or time required
for the performance ofany work under the contract, an adjustment, excluding loss ofanticipated
profits, will be made and the contract modified in writing accordingly. The Engineer will notify
the Contractor ofthe determination whether or not an adjustment of the contract is warranted.
No contract adjustment which results in a benefit to the Contractor will be allowed unless the
Conkactor has provided the required written notice.
Bid and Contract Documents Page 12 of 14
Project: Fiber Optic Cable Installation 2016
AUTHORITY OF THE ENGINEER AND SUSPENSION OF WORK
Ifthe performance of all or any portion ofthe work is suspended or delayed by the Engineer for
an unreasonable period of time (not originally anticipated, customary, or inherent to the
construction industry) and the Contractor believes that additional compensation and/or contract
time is due as a result ofsuch suspension or delay, the Contractor shall submit to the Engineer in
writing a request for adjustrnent within seven calendar days ofreceipt of the notice to resume
work. The request shall set forth the reasons and support for such adjustment.
Upon receipt, the Engineer will evaluate the Contractor's request. If the Engineer agrees that the
cost and,/or time required for the performance ofthe contract has increased as a result of such
suspension and the suspension was caused by conditions beyond the control of and not the fault
ofthe Contractor, its suppliers, or subcontractors at any approved tier, and not caused by
weather, the Engineer will make adjustment as provided (excluding profit) and modiff the
contract in writing accordingly. The Engineer will notifr the Contractor ofthe dstermination
\Mhether or not an adjustment of the contract is warranted.
No contract adjustment will be allowed unless the Contractor has submitted the request for
adjustment within the time prescribed.
No contract adjustrnent will be allowed under this clause to the extent that performance would
have been suspended or delayed by any other cause, or for which an adjustrnent is provided for
or excluded under any other term or condition ofthis contract.
MONTHLY PAYMENTS
The Contractor shall pay each subcontractor for satisfactory performance of its contract no later
than 20 calendar days from receipt of each payment the Contractor receives. The Contractor
shall return retainage to each Subcontractor within 20 calendar days after the Subcontractor's
work is satisfactorily completed.
The Contractor shall certifr with each estimate payment that payment to Subcontractors has been
made within the prescribed time frames. The certification will be made on ITD forms and
retumed within 20 calendar days of receiving the estimate payment.
These requirements shall also apply to first or lower tier subcontractors.
ACCEPTA NCE A]\ID FINAL PAYMENT
The Contractor shall certify the actual total payment to Subcontractors or suppliers. The
certification shall be made on ITD forms, and shall be retumed within 30 calendar days of
receiving the final payment. These requirernents shall also apply to first or lower tier
subcontractors or suppliers.
Bid and Conhact Documents Page 13 of 14
Project: Fiber Optic Cable lnstallation 2016
CERTIFY THAT ALL f,MPLOYE ES ARE AUTHORIZED TO WORK IN THE UNITED
STATES
The contractor/consultant warrants and takes the steps to verify that it does not knowingly hire or
engage persons not authorized to work in the United States; and that any misrepresentation in
this regard or any ernployment ofperson not authorized to work in the United States constitutes a
material breach and shall be cause for the imposition of monetary penalties up to five pereent
(5%) of the contract price, per violation, andlor termination of its contract.
Idaho Statute Title 44 Labor. ChaDter l0 Public Works
44.IOOI.
EMPLOYMENT OF RESIDENTS OF IDHAO _ WAGE SCALE _ FEDERAL
FUNDS. In all state, county, municipal, and school construction, repair, and maintenance work
under any ofthe laws of this state the contractoq or person in charge thereof must employ
ninety-five percent (95%) bona fide Idaho residents as employees on any such contracts except
where under such contracts fifty (50) or less persons are employed the contractor may employ
ten percent (10%) nonresidents, provided however, in all cases such ernployers must give
preference to the ernployment ofbona fide Idaho residants in the preferotce of such work;
provided, that in work involving the expanditure of federal aid funds this act shall not be
enforced in such a manner as to conflict with or be contrary to the federal statutes prescribing a
labor preference to honorably discharged soldiers, sailors, and marines, prohibiting as unlawful
any other preferences or discrimination among the citizens of the United States.
Bid and Contract Documents Page 14 of 14