2015 Massachusetts Institute of Technology
Asian Career Fair
Registration Package
Thursday - Saturday
March 5 – March 7, 2015
Organizer： MIT Asian Career Fair Committee
Sponsors： MIT Student Activities Office
MIT Global Education & Career Development Office
MIT International Science and Technology Initiatives
MIT Chinese Students and Scholars Association
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I. General information
Below is an outline of the various steps of the registration procedure for the Asian Career
Fair 2015 (ACF 2015) that will take place at MIT from March 5th to March 8th, 2015. Please
read these carefully. There are three steps to the registration procedure.
1. Registering online
(Early-bird before Nov. 30th, 2014; final deadline before Jan. 31st, 2015)
Click on our website http://asiancareerfair.mit.edu/employer-registration/ to access the
online registration form (password: MITacf). The registered information on this website will
used for contact all ACF related business.
After this registration, you will be led to the database website maintained by a third party
service landi.io, at http://acfdatabase.mit.edu/ for the access of online database. Please fill
the sign-up form. You will gain access to the candidate resume database after the approval
from the MIT Asian Career Fair Committee.
When you register online, we strongly recommend using the English spelling of names
(such as cities, institutes). It is, however, a requirement to gain access to our web pages to
upload information about your company or organization and to gain access to the
candidate resume database.
2. Payment (Amount due within 30 days after registration. Details refer to Section III)
The registration fee for the Asian Career Fair 2015 is based on different sponsorship levels.
For details, please refer to our sponsorship package detailed on page xx. Payment can be
made by either check or wire transfer. Invoices and receipts can be issued upon request.
After the registration fee is received, your organization or company will be approved online
and gain access to the candidate resume database until May 31st, 2015. Your organization
or company will also be featured as a participant on our website.
3. Employer information (Information due within 30 days of registration. Details refer to
Section IV)
ACF offers your organization or company the opportunity to promote itself in various ways:
please update your company’s profile, job openings and submit the necessary logistical
and publicity documents via ACF’s online database (http://acfdatabase.mit.edu/). You can
also directly provide us with a brief introduction of your company, descriptions of job
opportunities and a logo for Career Fair publicity. For details, please refer to the Section IV.
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II. Registration
The registration fee for the MIT Asian Career Fair 2015 is based on different sponsorship
levels. After the sponsorship level is decided, the invoice for the participation fee will be
sent to the participant.
The following table is a summary of different sponsorship packages:
*Posters are designed by companies. ACF helps with poster print and distribution.
*Early bird prices apply for registration before Nov. 30th.
*The online level will be free for first 30 registered companies.
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III. Payment
Payment can be made by either check or wire transfer.
1. Check
Pay to: MIT Asian Career Fair 2015
Address:
84 Massachusetts Avenue, Room W20-549
Cambridge, MA 02139
United States of America
Memo/reference (important to include):
Cost object 2721430 / ACF 2015 - Your payment ID number (assigned by ACF team)
2. Wire Transfer
Bank name: Bank of America, NA
Bank address: 100 Federal Street, Boston, MA 02110
Wire Payment ABA Routing Number: 026 009 593
ACH ABA Routing Number: 011 000 138
Swift code: BOFAUS3N
Account name: MIT DDA Account Number: #004632424694 (MIT SAO)
Wire Details (important to include):
Sponsorship for MIT Asian Career Fair 2015 (Cost object 2721430) - Your payment ID
number (assigned by ACF team)
Payment and refund deadlines regarding MIT Asian Career Fair 2015:
● Payment Deadlines
To secure your sponsorship, please make payment according to your sponsoring
level within 30 days after registering online, and no later than Jan 31rd, 2015.
Please note that within a given sponsorship level, booth allocation will be done in
order in which we receive payments. Therefore, we suggest that you make the
payment as early as possible.
If you fail to make the payment before the deadline, we will allocate your slot to
companies in the waiting list. Should you have any difficulties making the
payment, please contact us as soon as possible.
●
Refund Deadlines
Withdrawal and an 80% refund are possible 4 weeks before the Asian Career Fair
(February 6th). 40% refund is possible 2 weeks before the event (February 20th).
After this date, no refunds will be available.
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IV. Submission of Employer Info
The Asian Career Fair recognizes that employer visibility is crucial to the success of the
event. For this reason, we offer various ways to promote your institution. We hope that you
can submit all information conveniently through ACF’s online database by registering on
http://acfdatabase.mit.edu/, clicking on “Employer Info” under “My Profile” and updating
your company details and job posting accordingly (refer to the following figure).
Employer profile in booklet
In addition to online and social media publicity, we will also print and distribute a Career
Fair Booklet. The booklet mainly consists of employer profiles and advertisements. The
booklet is made available to all candidates to the Fair and our institutional sponsors such
as MIT Career Office.
The employer profile in the booklet will feature the following two sections:
1. Fact sheet of your company/organization, including contact information
This profile will allow candidates that are unfamiliar with your company/organization to
quickly find relevant information. A formalized layout and uniform categories ensure a
consistent look and make it easier for candidates to navigate. The information will be
collected from ACF’s online database. Therefore, we hope that you can fill out the
employer profile online with as many details as possible. Please note that the requested
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recruiting contact information is meant as a contact address for interested candidates, and
will be printed in your profile. Please only include information that you wish to disclose
publicly.
2. Booklet advertisement poster from your company
Apart from basic employer information, we will also include an advertisement page from
your company. Advertisement has to be submitted according to the specifications below.
Note that documents that do not correspond to these specifications may be resized to fit.
Legibility or aesthetics in these situations is not guaranteed.
For Platinum/Gold Sponsors
Page size
8 1/2’’ x 11’’ (215.9 mm × 279.4 mm)
Note: landscape orientation with length 8 1/2’’ and width 11’’
Bleed
1/4’’ (6 mm) on all sides
Design area 8’’ x 10 1/2’’ (203.3 mm x 266.7 mm)
Color
CMYK
Format
PDF
For Standard/Resume-Only Sponsors
Page size
8 1/2’’ x 5 1/2’’ (215.9 mm × 140 mm)
Note: portrait orientation with length 8 1/2’’ and width 5 1/2’’
Bleed
1/4’’ (6 mm) on all sides
Design area 8’’ x 5’’ (203.3 mm x 127 mm)
Color
CMYK
Format
PDF
You can submit the advertisement poster via email to asiancareerfair@mit.edu, or directly
online through the employer info section on ACF’s online database. Due to printing
deadlines we cannot guarantee inclusion of material received after February 20th, 2015.
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V. Online Database
One of the main assets of the Asian Career Fair is its online candidate resume database
(http://acfdatabase.mit.edu/). Once the payment has been received by ACF, your account
will be officially approved and the database can be accessed. The guide to using the
website can be downloaded here: http://acfdatabase.mit.edu/website_guide.pdf.
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VI. Career Fair Logistics
1.
Company representative registration
In order to ensure that each of your representatives has access to all facilities during the
Fair day, it is critical that we are aware of their attendance. Please provide us with details
such as their name through ACF’s online database, so we can print badges with their
names for use on the Fair day. Note that name/title will appear on the badge exactly as
indicated in the online form.
2.
Timeline for the Fair
Thursday - Saturday March 5 – 7, 2015: Information Session
Time upon request
MIT campus (various rooms)
Information Session
(refreshments/lunch/dinner
provided to HRs and students)
Saturday March 7, 2015: The Day of the Fair
9 am - 10 am
Lobdell Hall, Building W20-208
(Stratton Student Center), MIT
Setup of the Fair booths
10 am - 4 pm
Lobdell Hall, Building W20-208
(Stratton Student Center), MIT
Career Fair (exhibition; lunch
provided to HRs)
6:30 pm - 8:30 pm
TBD
Networking dinner
(ongoing at the same
time through the day)
11 am – 8 pm
TBD
Interview Sessions
(lunch provided to HRs)
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Following is a brief introduction to these aforementioned sessions.
Information session (Friday - Saturday March 6 – 7, 2015)
• You will have the opportunity of hosting a 1 hour information session upon request.
Typically you can make a 40-minute public presentation of your organization, followed
with a 20-minute Question & Answer session. A member of the team will contact you
prior to the presentation, and aid in guiding you to the lecture room provided.
• Company Information Session is free of charge for Gold and Platinum sponsors, and
presentation slots can be requested through ACF’s online database. All presentation
rooms are equipped with projector for laptops.
• Note that presenters will have to bring their own laptops for the presentation. A team
member will be available to assist in setting up your computer, but it is the presenter’s
responsibility to ensure that the required software and files are loaded.
Company Booth Presentation on the Fair day (Saturday, March 7, 2015)
• After setting up the booths, the Fair will run continuously from 10am to 4pm. During
that time you will have the opportunity to interact with the attending candidates
interested in your organization. We expect approximately 1000 walk-ins to the Fair. We
strongly recommend you to attend with multiple representatives: this will allow more
personal contacts, and keeps the booth attended during lunch times and breaks and
possible information sessions.
• You will have the opportunity to schedule interviews on the same day with the
candidates of your choice. We strongly recommend the use of our online database to
prescreen candidates prior to the Fair. By doing so, we can better assist candidates in
finding the appropriate locations of their interviews. We recommend employers to
allocate approximately 50% of the interview spots in advance, while the other 50% are
scheduled during the day of the Fair. Our team encourages you to use a scheduling
sheet (already containing the interviews you pre-scheduled), and you will be able to fill
up the remaining spots.
• During the Fair, lunch and drinks will be provided for employers.
• Wireless Internet will be available at the booths. Instructions on how to set up your
connection will be made available upon arrival.
Interview Session on the Fair day (Saturday March 7, 2015)
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• You will be able to conduct the scheduled interviews at MIT Career Development
Office’s interview rooms as well as other selected classroom locations around campus as
preferred.
• Wireless Internet will be available free of charge in all interview rooms.
• During the interview sessions, a bagged lunch will be provided to employers
conducting interviews, who have pre-registered for this service in advance through our
online database.
Exhibit booths (at the Fair)
Booth for Platinum Sponsors
3.
•
•
•
•
•
•
•
Two 8’ x 10’ (2.44m x 3.05m) booths
Pipe and Drape Back drop and side rails
Two 6'×30’’×30’’ (1.83m x 0.76m x 0.76m) skirted tables
Maximum 8 chairs
2 wastebaskets
Electricity (6 plugs, US standard)
Wireless Internet (W-LAN)
Besides we also provide (at your request):
• 1 poster board
• 1 LCD projector + 1 32’’ LCD screen
Booth for Gold and Standard Sponsors
•
•
•
•
•
•
•
One 8’ x 10’ (2.44m x 3.05m) booth
Pipe and Drape Back drop and side rails
6'×30’’×30’’ (1.83m x 0.76m x 0.76m) skirted table
Maximum 5 chairs for Gold and 3 chairs for Standard
1 wastebasket
Electricity (3 plugs, US standard)
Wireless Internet (W-LAN)
It is the company representatives’ responsibility to bring the required US plug converters.
Please review the following sketch of the standard Fair booth provided to participants.
There is usually enough space for your foldable displays or rollup displays in the back and
the sides.
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4.
Lodging
Lodging is not included in our sponsorship packages. Here are the recommended hotels.
Hyatt Cambridge Hotel
575 Memorial Drive
Cambridge, MA 02139
USA
Tel: +1-617-492-1234
The Hyatt Cambridge Hotel is located within walking distance of the Fair location and
overlooks the Charles River. Available amenities include: Wireless and wired Internet
access (additional charges may apply), Restaurant and Lounge, Shuttle Service to selected
points of interest, Business Center, Stay Fit Gym.
Boston Marriott Cambridge
Two Cambridge Center (50 Broadway)
Cambridge, MA 02142
USA
Tel: +1-617-494-6600
Boston Marriott Cambridge Hotel is located within walking distance of the Fair location, in
close proximity to the Kendall/MIT Station. Available amenities include: Wireless and
wired Internet access (additional charges may apply), Buffet and Continental breakfasts,
Restaurants, Starbucks, Business Center, Health Club Fitness Center.
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VII. Contact information
E-mail
asiancareerfair@mit.edu
Webpage
http://asiancareerfair.mit.edu/
E-mail is our preferred method of correspondence. For employer specific questions, we
recommend contacting the ACF member responsible for your account, which will in most
cases be the person who has sent you the registration package.
We are looking forward to welcoming you at the Asian Career Fair 2015!
Sincerely,
The ACF 2015 chairs and organizing team
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