Celebrating 52 Years
Loving and Learning
FAMILY
HANDBOOK
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FLAGSTAFF COOPERATIVE PRESCHOOL, INC.
Has Nationally Accredited sites in Flagstaff, Az
Inside Marshall Magnet Elementary School,
850 N. Bonito Ave.
Flagstaff, Az 86001
928-779-1441
Inside Puente de Hozho Elementary School,
3401 N. 4th. Street
Flagstaff, Az and
928-226-1209
inside the Murdoch Community Center
203 E. Brannen Ave,
Flagstaff, Az 86001
928-774-3491
Killip Elementary School
2300 E. 6th. Ave
Flagstaff, Az 86004
Our Mailing Address for all 4 sites:
P.O. Box 428
Flagstaff, AZ 86002
928-779-1441
Our Web Site: http://www.flagstaffco-op.org
To find out more about our National Accreditation please go to:
http://www.naccp.org/displaycommon.cfm?an=1&subarticlenbr=185
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FLAGSTAFF COOPERATIVE PRESCHOOL, INC.
Inside Marshall Elementary, Puente de Hozho Elementary, Killip Elementary, and the Murdoch
Community Center
P.O. Box 428
Flagstaff, AZ 86002
928-779-1441
Web Site: http://www.flagstaffco-op.org
Board Members for 2013 – 20014
Site Representative @ Puente
Amanda Grady
agrady@fs.fed.us
Executive Director
Elizabeth Taylor
928-779-3805
elizabeth.m.taylor@nau.edu
Site Representative @ Marshall
Andi Rogers
andisrogers@gmail.com
President
Rene Hobbs
rhobbs@asccaz.org
Site Representative @ Murdoch
open
Vice President
Marison Holder
mar2175@yahoo.com
Secretary
Mikey Slattery and Karina Sampson
karinaandmikey@yahoo.com
Gretchen Povlsen
Treasurer
gsr4@nau.edu
Site Representative @ Killip
Tricia McDonald
trideror@hotmail.com
FUSD & Community Liaison
Kelley Ingols
ingolsk007@yahoo.com
Business Manager
Janelle Brookshire, Staff Accountant
janelleb.klomanncpa@gmail.com
Johanna Klomann, CPA, PLLC
419 W Aspen Ave
Flagstaff AZ 86001
Ph; 928-774-8995
Fax: 866-706-1017
www.klomanncpa.com
Mission Statement:
Flagstaff Cooperative Preschool’s mission is to develop the intellect, personality, body and heart of
each child by creating a cooperative environment filled with experiences in tune with each child’s
individual characteristics, interests, and family backgrounds. We promote interactive experiences
while at play, and support the development of every child’s self-esteem, self-reliance and positive
view of life through family and community involvement.
The Statement of Cooperative Identity included at the end of the Handbook offers valuable insights
for all Flagstaff Cooperative Preschool Inc. members.
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Flagstaff Cooperative Preschool Family Handbook
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Flagstaff Cooperative Preschool Family Handbook
HOW TO PREPARE YOUR CHILD FOR PRESCHOOL
Together, create realistic expectations for your child. Simply, and in your own words,
prepare him/her for the preschool experience. You may say:
•
There will be many children at preschool, and you may not know any of them at first.
•
You will get to make many new friends at preschool, and it will take time.
•
Your teacher will be there everyday, and her name is _________
•
The things you might do in preschool are art activities, free play and outdoor play,
and sometimes you might go on field trips.
•
You must tell someone if you have to go to the bathroom or need a drink of water,
and they will help you if you need it.
You can put your own backpack and lunch away and you can get them when we
leave too.
•
Sometimes I will be there to help in your classroom.
There are rules to follow when you are at school, please remember:
•
To walk when you are inside the school
•
Not to hurt the other children in your class with your words or body.
•
That you can bring toys to school on special sharing days, and your teacher will tell
you when those days are.
•
Toy weapons are never appropriate. Please do not bring them.
•
Candy, gum or soda are not allowed in school.
Until your preschooler feels more comfortable with his/her new routine, he/she may:
•
Act shy and clingy.
•
Be aggressive and not want to share.
•
Be whiney and demanding.
•
Show signs of fatigue.
Be sympathetic and understanding. Your child may wish to stand and watch the activities
until he/she is ready to take part. He will never be forced to participate. Some children
separate from their parents more readily than others. If the tears start to flow, the teacher
can help you decide how long to stay. It is very natural to feel afraid in a new place and each
child handles it differently. The teachers are very experienced in this area and understand
that trust takes time and opportunity. Remember, your child will not have to get to know the
teachers, and trust them if you are always there. More information can be found at:
http://www.whattoexpect.com/toddler/starting-preschool.aspx
Please, always sign your child in and out daily on the time sheet located at the sign-in table.
This is a legal document so please always use a full signature.
Curriculum calendars are posted on the parent bulletin board and sent by email. Use these
to help prompt a conversation about your child’s day.
Our sites are licensed by the Arizona Department of Health Services. Some important
licensing guidelines for parents can be found at:
http://www.azdhs.gov/als/childcare/
Flagstaff Cooperative Preschool Family Handbook
WHY CHOOSE FLAGSTAFF COOPERATIVE PRESCHOOL?
OUR HISTORY:
Flagstaff Cooperative Preschool was founded in 1962 when a group of interested parents decided
their children needed the experience of a preschool education. These parents hired a professional
teacher to begin our preschool program. In 1964, the school incorporated and in 1966 became a nonprofit, tax-exempt corporation licensed by the State of Arizona. The influence of parents and family
involvement are the cornerstone to all aspects of this school for almost 52 years.
BENEFITS OF THE SCHOOL:
For Children:
1.
2.
3.
4.
5.
To develop at their own rate, become independent, self confident, creative, and cooperative.
To develop relationships, self-acceptance, and self-esteem.
To make the transition to elementary school smoothly.
To develop their own concepts about the world.
To have opportunities to develop socially, physically, cognitively, and
emotionally in a balanced learning environment.
For Parents:
1.
2.
3.
4.
To gain insight into their child’s world.
To have the opportunity to benefit from professional guidance when dealing with their child’s behavior.
To reinforce their child’s self-esteem.
To have the opportunity to form relationships with other preschool parents.
ABOUT THE SCHOOLS:
Flagstaff Cooperative Preschool is located inside 3 FUSD Elementary Schools: Marshall Magnet
Elementary, Killip Elementary, and Puente de Hozho Elementary. In addition, we have a classroom
at the Murdock Community Center near NAU. Each site offers something unique for its population:
FCP at Marshall: This multiage setting, serving ages 3 ½, 4 & 5, combines curriculum and experiences
with FUSD’s kindergarten classroom next door. Many of these children grow together for 3 years since
most of them move right next door when they enter Kindergarten! This year we continue using the best
practices of Reggio Amelia programs.
Read more about this at http://www.brainychild.com/article/reggioemilia.shtml
You can also find out more about our experience here at Marshall by viewing the You Tube
video at http://www.youtube.com/watch?v=YKZhovpJJa4
FCP at Puente de Hozho: The 3-5 year old program at Puente de Hozho is a Spanish enhancement
program. During school hours, there are always 2 teachers on site, one speaking English, and the
other speaking Spanish. In addition, Spanish language lessons are taught daily to the students at this
site.
FCP at the Murdock Center: This is one of our original sites serving the south side and NAU
community for ages 2-5. The location provides a unique opportunity to partner with the community, and
build connections with the University and its emerging teacher population. This has been one of our
sites for 22 years, and we are now back!! This site is currently in its 5th. year working with First Things
First Arizona, receiving coaching services and tuition assistance for families in a Quality Improvement
Grant Program.
FCP at Killip: This is our newest site inside Killip Elementary. This site was started with strong support
from FUSD Administration, the Coconino County Superintendent’s office, and the staff at Killip. We
are working hard to provide a system of parenting education for tuition assistance.
ABOUT THE TEACHERS
Each of our sites has certified, experienced early childhood teachers. All are required to take over 18
hours of training per year, are fingerprinted and CPR/First Aid certified, have training in recognizing
and reporting child abuse, and practice standard precautions in handling exposure to blood and body
fluids.
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Flagstaff Cooperative Preschool Family Handbook
PLEASE READ THIS MANUAL AND SAVE FOR FUTURE REFERENCE!
With branches serving children inside the following FUSD elementary schools:
Marshall Magnet, Killip Elementary, Puente de Hozho Elementary, and the Murdoch
Community Center
PRESCHOOL CLASSES:
Morning Class: Child attends between 2 and 5 mornings (depending on availability) For 2-4,
3-5 year old, or 4-5 year old children. 9:00 a.m. to 12:00 p.m. Monday through Friday. (at
Puente de Hozho, half day classes are from 8:30 am-11:30 am)
All Day Class: Child attends between 2 and 5 mornings, (depending on availability) For 3-5
year old or 4-5 year old children. 9:00 a.m. to 3:00 p.m. Monday through Friday. (from
8:30am – 2:30 pm at Puente de Hozho)
Afternoons: Child attends between 2 and 5 afternoons, (depending on availability) For 2-3,
3-5 year old, or 4-5 year old children. 12:00 p.m. to 3:00 p.m. Monday through Friday. (from
11:30am – 2:30pm at Puente de Hozho)
ALL DAY AND AFTERNOON CARE:
If your child attends after 11:20 a.m. please provide him/her with a nutritious lunch including
milk, or 100% juice, and at least half of the lunch containing fruits and vegetables. During
his/her time in afternoon, your child will have a quiet rest time on individual mats provided by
the school. Sheets and blankets will be provided and washed weekly.
If you need childcare during hours when your child is not registered, you must obtain prior
approval at least 24 hours in advance from your site director. The charge for this exception
will be billed at $3.75 per hour.
Sick days, vacation days, holidays and snow days cannot be made up unless
your child is absent for more than a week.
EXTENDED CARE OPTIONS:
Morning and afternoon: For 3-8 year old children*, available Monday through Friday before
school from 7:30 a.m. to 9:00 a.m., and after 3:00 p.m. to 5:30 p.m. The cost is $3.75 per
hour for the first child and $3.50 per hour for the second child in the same family. We love
having community members and parent helpers during this time as well, willing to share their
special talents with the students.
PLEASE DO NOT EXPECT TO LEAVE YOUR CHILD LATER THAN 5:30 P.M.! If you are
running late, you must call us. The State of Arizona requires us to call Child Protective
Services if we don’t hear from you by 5:30 p.m. We charge $1.00 per minute past 5:30
p.m. DON’T BE LATE!
*Occasionally a slightly younger or older child may enroll in a class if developmentally
appropriate for that child. A 1 month trial period is usually considered enough time to make
the decision.
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Flagstaff Cooperative Preschool Family Handbook
CALENDAR 2012-2013:
Orientation/Open House
August 7th- 9th.
First Day
August 12th.
Labor Day
September 2nd.
Closed
Fall Holiday
October 18th.
Closed
Veterans Day
November 11th.
Closed
Thanksgiving
November 27-29th.
Closed
*Winter Break
December 23rd. –January 3rd.
Closed
Martin Luther King, Jr. Day
January 20th. 2014
Closed
President’s Day
February 17th.
Closed
*Spring Break
March 17th. – 21st.
Closed
Memorial Day
May 26th.
Closed
Last Day of School
May 29th.
Open Regular Hrs.
Teacher Clean Up Day
May 30th.
Summer Programs begin
June 3rd, 2013
Open 9:00a.m. -12:00p.m.
Open at 7:30 a.m.
Closed
* the co-op keeps some sites open during public school holidays, spring break or during some days of winter break if
enough families need care. We will let you know as those days get closer.
HOLIDAYS:
We try to remain flexible in our celebration of holidays and prefer to emphasize the family traditions and
celebrations of our current families from year to year. Be sure to let your child’s teacher know how your family
celebrates their special times.
SNOWDAY CANCELATION:
If the Flagstaff Public Schools are cancelled, the Flagstaff Cooperative Preschool classes will be cancelled as
well.
SNOW DELAY SCHEDULE:
If the Public Schools are on a “Snow Delay Schedule”, the Flagstaff Cooperative Preschool morning classes
begin 1/2 hour later at 9:30 a.m. (9:00 am at Puente) The preschool opens at 9:00 a.m. for early a.m. care. The
afternoon class is not affected by the schedule.
Please tune into our local radio stations (KNAU 91 .7 or 88.7 FM or KAFF 92.9 FM or 930 AM), TV Channel 2 or
go online at www.flagstaff.k12.az.us/snow to determine whether classes are canceled or delayed.
If it is announced on the T.V. or radio that preschool is canceled on a
“Snow Delay Schedule”,
it is NOT referring to Flagstaff Cooperative Preschool.
We are OPEN at 9am on “Snow Delay Schedule” Days! They are referring to FUSD run preschools.
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Flagstaff Cooperative Preschool Family Handbook
Admission Procedures for our Nationally Accredited sites
REGISTRATION FEES:
A non-refundable $125.00 registration fee for materials and insurance is required for
each child. A $35.00 registration fee is required if your school age child is “Extended
Care Only” or will be on a “Drop In” basis at Murdoch.
TUITION:
• 3-5 year old class that meets five mornings a week from 9:00 a.m. to 12:00 p.m.
• 3-5 year old class that meets five days a week from 9:00 a.m. to 3:00 p.m.
• 3-5 year old class that meets five days a week from 12:00 p.m. to 3:00 p.m.
*Our Murdoch site is the only site that accepts potty trained 2 year olds at this time.
Your child must be enrolled on a per-day basis and can only attend school on
the days for which he/she is enrolled.
Half Day Rates (9:00am – 12:00 p.m.) or (12:00p.m. – 3:00 pm)
**at Puente the times are from (8:30am – 11:30am), (11:30am – 2:30pm)
2 X week
3 X week
4 X week
5 X week
$135.00
$180.00
$215.00
$250.00
Full Day Rates (9:00 am – 3:00 p.m.)
**at Puente the times are from (8:30 am – 2:30 pm)
2 X week
3 X week
4 X week
5 X week
$270.00
$360.00
$430.00
$490.00
***These fees apply to parents who choose to help once per month in the classroom. If you
are unable to help, we will add $20.00 per month for half-day students and $40 per month
for full day students to pay an aide in your place. If you cannot come on your chosen helper
day, and did not make prior arrangements, please notify the site director at your site before
8:00 am, and sign up for another helper day on your next visit.
PARENT HELPER OBLIGATIONS:
Please bring a prepackaged snack for at least 23 children that day. Parent helpers
are to arrive one half hour before the beginning of the class and remain until the
listed daily duties are completed. Helper days are 3 hours per month for a half- day
student and 6 hours per month for a full day student. The 6 hours may be
completed in more than one day.
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Flagstaff Cooperative Preschool Family Handbook
TUITION:
Tuition for August will be pro-rated for the number of weeks or days your child
attends and is due at orientation if you attend. Thereafter, monthly tuition is due on
the first of each month. Your monthly bill will be emailed to you, so please make sure
we have a current, legible email address. Tuition payments should be handed to
your site director. You may ask for a receipt every time you pay. Tuition is prorated
for a child enrolling after the first school day in a month. Tuition is pro-rated for
illnesses or personal vacations only if they extend longer than a full week. Tuition is
not prorated for scheduled holidays or snow days. A family with more than one child
enrolled in Flagstaff Cooperative Preschool can deduct $15.00 per month from the
tuition of the youngest child.
Would you like to pay your bill with a Credit Card?
It’s as easy as 1,2,3 …
1. Obtain a credit card authorization form from your teacher.
2. Please check all the boxes that apply. Fill it out and sign it.
3. Or, just email Janelle Brookshire, our billing accountant, to set up your account at
janelleb.klomanncpa@gmail.com
We are required to keep your authorization card in a secure location and we will
shred the authorization cards when they are no longer needed.
if you have questions or concerns, please call the Business Manager, for full details.
You may also pay your bill online through your own bank account web site!
HOW WE FIGURE OUR TUITION RATES:
To keep your monthly bill consistent and low each month, our annual budgeted cost
is divided by 10 months and not calculated monthly.
Be aware that December and March tuition is the same as the rest of the
months regardless of the additional holidays.
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Flagstaff Cooperative Preschool Family Handbook
TUITION ASSISTANCE OPPORTUNITIES
Paying for Child Care
Paying for good child care can be a struggle. In fact, child care is probably the second largest expense in your budget after rent
or mortgage. The average cost of child care in Arizona is $600 per month. This cost can vary depending on the age of the
child, location, and type of care desired.
Think about what your family needs, and take a close look at your budget.
•
Are there alternatives to paying for full-time child care? The Flagstaff Cooperative Preschool offers a varying
schedule from full days to half days, and a choice of 2, 3, 4 .or 5 days per week, as well as hourly care.
•
Is it possible to work fewer hours or share hours of child care if you are in a two-parent household and working at
different times?
•
Could you share child care expenses with another family?
•
Can you rely on several relatives or friends to help you with some of your child care needs?
What should you do?
•
Plan ahead. Start thinking about your child care options and their costs.
•
Child care is a big expense, so make sure it is of high quality.
•
Find out what kind of help may be available. Each type of child care financial assistance has different qualifications,
like income level or employment status. Make sure you get all of the facts.
By planning ahead, getting the facts, and using all of the resources available to help you, you are off to a good start in making
the best choice for your family.
Flagstaff Cooperative Preschool Options
If your child attends our Murdoch preschool site:
You may qualify for a First Things First tuition assistance grant. Please stop by the Murdoch center
at 203 E. Brannen Ave. or call Miss Erin at 380-3438 for information about qualifications, space at her
site, and forms.
If your child attends our Killip preschool site:
We have a few partial scholarships for families that qualify, thanks to FUSD and Killip Elementary
School support. Please ask Miss Julie for more information.
We will have partial scholarships available for expecting families that attend and complete our 45
hour Parenting College course this fall. Please call for more information about this high school
credit/college credit course to be offered Fall, 2013.
For any family at any of our 4 preschool sites:
For 52 years our preschools have always had parents helping in the classroom at least once per
month as an important part of our parent involvement program. As always, if you choose to help in
the classroom additional days and times during a month, after the first time, you will receive $6.00 per
hour credit toward your bill at the end of the month for the additional volunteer hours. Many families
use this option to keep their bill within their budget, while still allowing their child a quality preschool
experience. Our teachers enjoy the extra help and shared talents of our families.
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Flagstaff Cooperative Preschool Family Handbook
For NAU Students:
NAU Office of Student Life
University Union (Building 30)
Room 105
Northern Arizona University
PO Box 6015
Flagstaff, AZ 86011-6015
Phone: 928-523-5181
e-mail: student.life@nau.edu
nau.edu/studentlife
If you are a student parent, you may be eligible to receive a grant to help cover the cost of child care.The
Childcare Voucher Program makes quality child care more accessible and affordable for student parents so they
can concentrate on their studies and graduate on time. Funds are available for qualifying undergraduate,
graduate, international, and extended campus students.
Apply
Interested? Read our childcare application for more information on the grant, then fill it out when you’re ready to
get started.
Contact us
For more information, don't hesitate to contact us or get in touch with Cara Lancellotti, Graduate Assistant.
For possible AzDES Childcare assistance:
You may be eligible to receive Child Care assistance if you need child care for one of the following reasons:
•
Employment
•
Participation in the JOBS (Job Opportunities and Basic Skills) Program
•
Allowable education and training activities related to employment when you work at least an average of
20 hours per week
•
High school, GED or remedial education classes for teen parents.
•
Inability or unavailability to care for your children due to:
o
a physical, mental or emotional condition
o
participation in a drug treatment or rehabilitation program
o
a court-ordered community service program
•
Residency in a homeless or domestic violence shelter
•
As determined by a Child Protective Services (CPS) or Foster Care case plan
Child care is provided for a portion of a 24-hour day when neither the parent nor the caretaker is available to
provide care due to one of the above-listed eligible activities or needs.
DES child care eligibility requirements vary with each program. Some programs have income eligibility
requirements based on family size and gross income and may require the family to pay a portion of the child care
costs.
Please see the website at: https://www.azdes.gov/main.aspx?menu=128&id=2686
Or visit the DES childcare office in Flagstaff at 397 Malpais Ln., Suite 9, Flagstaff, Az 774-5055
If your child qualifies for Navajo Nation Childcare Assistance Fund:
This program is not taking new applicants as of July 1, 2013
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Flagstaff Cooperative Preschool Family Handbook
LATE FEES and COLLECTIONS:
Tuition and Extended Day Care fees are due on the 1st and delinquent if not paid before the
16th of the month. A $25.00 late fee is charged when tuition is delinquent. If you are
unable to pay the fees, please contact the business manager to set up a payment schedule.
If you do not pay tuition or extended care fees by the end of the month, your child will no
longer be able to attend their class or extended day care until the tuition and fees are paid in
full.
COLLECTIONS:
If a payment schedule for past due amounts is not set, or payments are not made, the
business manager sends past due accounts to a collection agency for assistance. Families
are always informed before this happens.
DISENROLLMENT:
If you choose to withdraw your child for any reason, please notify Flagstaff Cooperative
Preschool in writing as soon as possible so that your account can be cleared. Most sites
have a waiting list of families.
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Flagstaff Cooperative Preschool Family Handbook
WAYS FAMILIES CAN HELP
FUNDRAISING:
Flagstaff Cooperative Preschool conducts fundraising events during the school year
to buy classroom supplies, special equipment and to resupply the emergency tuition
fund. Each family is expected to participate in these events.
GROCERY STORE CLUB CARDS:
Flagstaff Cooperative Preschool also participates with local grocery stores to raise
funds for tuition assistance. Link your grocery store card with our organization and
we will receive donations of up to 4% of your grocery bill every time you shop.
Please register your grocery cards with your teacher when you enroll, or right at your
grocery store, or online.
PARENT HELPER DISCOUNTS:
Families may also volunteer at Flagstaff Cooperative Preschool, beyond their regular
monthly helper day, at a rate of $6 per hour toward their monthly bill. Please ask
your child’s teacher where to sign in and out when this occurs.
If your family can offer a special skill or service, please let your teacher know. We
feel this is a very important part of building community at our school. You can help
in the am, pm or in our extended care program.
EXTRA JOB SYSTEM:
In addition to helping in the classroom once per month, parents are asked to help
with a small monthly task. The list of jobs that need to be completed will change with
the needs of the school, and parents may choose to work at times most convenient
to them. The teacher will arrange a simple, yet very helpful “extra job” which can be
done either regularly or as needed. Please see the sticky notes on the Parent Board
and take one as you leave. . . these are “Extra Jobs”. Write down what you bring, or
do, in the far right hand column of your child’s sign in sheet to help keep track.
MONTHLY PARENT ADVOSORY BOARD MEETINGS:
Flagstaff Cooperative Preschool will schedule a parent meeting each month. Dates
will be posted on the parent bulletin boards located above e the sign-in tables at
each site. In addition, we have regular meetings of the Flagstaff Cooperative
Executive Board and the directors at the various preschool sites. Parents are
encouraged to attend as many meetings as possible. Your input and ideas are
welcomed in order to run your child’s school more effectively to meet everyone’s
needs.
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Flagstaff Cooperative Preschool Family Handbook
IMPORTANT DAY TO DAY INFORMATION
FIELD TRIPS:
Occasional trips are taken to nearby places such as special City of Flagstaff
Programs, Thorp Park, the Museum, the Federated Pumpkin Patch, the Public
Library, another nearby preschool program, or through the woods on a scientific
investigation. Our Water in Our World science program put together by Liz Taylor
and Chris LeMoyne in our Multiage Marshall program offers monthly field trips to
Snow Bowl, the Nordic Center, Beaver Creek, etc. Field trip fees are occasionally
requested as well as extra parent help. Parents may ask the director about field trip
fee assistance. Our desire is to have all children participate, always.
Notification of field trips and drivers will be posted in advance. A child is allowed to
go on field trips only if his/her parents or guardians have given written permission
and have provided a labeled car seat. All drivers must have current CPR and First
Aid certification. If you do not wish your child to go on a field trip, please keep
him/her home on the day of the activity or make other arrangements. The Flagstaff
Cooperative Preschool does not carry insurance for children off premises.
Safe Driving Tips for Field Trips:
•
•
•
•
•
•
•
Children are not allowed in the front seat.
Children who are 8 years old and under must be buckled in a car seat or a booster
seat.
See
more
about
this
new
law
at
http://www.azdhs.gov/als/childcare/documents/news/ChildRestraintLawChildCare.pdf
Lock all doors and close windows. Keep children’s hands, head, and feet inside the
car.
Stop boisterous behavior when it starts and/or before it reaches epidemic
proportions.
If necessary, stop the car to enforce safety rules.
We require the Field Trip Driver Form, a copy of the driver’s license and registration
of all parent drivers, as well as CPR and first aid certification.
Be sure you are adequately insured for transporting other children in your car.
Remember, Flagstaff Cooperative Preschool does not carry insurance for children
off the premises!
VISITORS:
Classroom visitors might describe a career or hobby. They might include Museum Docents
with puppets and stories, Kennel Club representatives with trained dogs, or Forest service
personnel demonstrating safety in the woods. Our parents often prove to be our most
wonderful and interesting monthly visitors. As a parent cooperative, we hope you share your
talents with us as well on your helper days.
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Flagstaff Cooperative Preschool Family Handbook
GENERAL HEALTH:
Keep your child home when he has any of the following symptoms:
•
•
•
•
•
•
•
•
•
Fever
Diarrhea
Redness and/or drainage of one or both eyes
Cold, cough, runny nose, croup, laryngitis
Vomiting
Impetigo or skin rash of any kind
Tonsillitis
Swollen glands
Earache
Your child may return to school when:
•
•
•
•
•
•
•
Fever has stayed down without medication for 24 hours.
Eye infections have been treated and the drainage is clear, or has disappeared.
Cold and/or cough is at least three days old and any drainage is clear (not cloudy or thick).
Rash has been treated for at least 48 hours or has disappeared completely.
Contagious diseases such as sore throats, swollen glands, tonsillitis, etc., have been treated
with antibiotics for at least 48 hours.
Earache has been treated and doctor has given an okay for child to
participate.
If you have any doubts, contact your child’s teacher.
Your child may contract colds and other contagious diseases during the preschool year. 8 or
9 colds are common among children who are playing in groups for the first time. Your child’s
teacher will quickly observe any symptoms of illness, and may notify a parent to pick the
child up immediately if the conditions warrants. With the outbreak of the Swine Flu, we are
even more cautious. All current outbreaks/illnesses are typed and posted on the front of the
sign in book as soon as teachers become aware of them. Find out more about flu safety at
http://www.azdhs.gov/flu/
To maintain licensing, each child must have current immunization documentation. Please
keep your child’s immunizations up to date. An actual copy of their immunization record is
needed. State of Arizona now requires quite a number of vaccinations for all children. Keep
your “Emergency, Information, & Immunization Record Card” current. This card MUST be
complete and on file before you leave your child for his/her first day of school. In the event of
an emergency, the instructions on this card will be followed. To find out more about
immunization requirements please go to http://www.azdhs.gov/phs/immun/index.htm
Your child will not be released to anyone other than those signed on the back of your child’s
emergency card or with your written permission.
Please inform the teachers and director about any allergies your child may be suffering from
and indicate them clearly on the emergency card.
Accidents
Parents will be contacted first and immediately in case of an emergency. If Parents cannot
be reached, the individuals listed on the emergency card will be contacted immediately.
All accidents will be listed in the Accident/Illness Log located at the back of the sign in/sign
out book.
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Flagstaff Cooperative Preschool Family Handbook
This school does not administer over the counter medication of any kind. If
your child requires a dose of medication at certain intervals, please come by to administer it,
or adjust the schedule your child takes the medication to fit times when they are home.
If you child requires medication for life threatening conditions, such as epi- pens,
parents will provide written instructions that include the medication name, the dosage, time
and date medication is to be given, and is consistent with the labeling on the medication
itself. This medication must be in its original container, and include the name of the child to
whom it is to be given. Documentation will be kept by the center as to the name of the
medication, the amount, time given and the name of the person administering it. It shall be
kept in a locked box, inaccessible to children.
We are a 24 hour smoke free campus. All families should receive education and
referrals regarding tobacco prevention cessation and second hand smoke at least 4 times
per year.
OUR ORAL HEALTH PROGRAM:
First Things First Arizona has provided training for our teachers so that children may brush
their teeth after lunch. Please sign a permission slip for your child to be able to participate in
this program and provide a toothbrush.
NUTRITIOUS SNACKS:
According to Arizona State Regulations for Day Care Centers, snacks brought to the
childcare center must be prepackaged and meet the following standards:
1.
2.
3.
4.
5.
They should meet the age appropriate nutrition requirement, which is:
a.
At least two items from the following food groups:
i.
Milk
ii.
Vegetables & Fruit (including full strength - 100% -juice)
iii.
Grains
iv.
Protein-rich (meats, cheeses, eggs, nuts)
b.
The two items served should be from different food groups.
A variety of foods from each group should be provided.
Snacks should adhere to the current recommendations for sugar, salt, and fat. This
should be kept at a minimum.
Beverages served to children must be low fat milk, water, or 100% juice. Imitation,
powdered, syrup or concentrate drinks, or punches shall not be allowed in place of
full-strength juice.
Avoid putting two sugary things together such as cookies and juice. For example:
serve cheese and crackers with juice, or banana bread with milk.
When shopping for snacks, check the label - juice must be 100% and say juice (not drink)
- no sugar added. Other foods should have sugar listed no higher than the third ingredient.
We offer water at least 8 times per day and have water available in the classroom at all
times. Water is our first choice of daily drink. If Juice is served, water is used for “seconds”
to help clean the teeth.
We never reward good behavior or a “clean plate” with foods of any kind, but we do
urge children to eat their “growing foods” first during lunch.
There are children with severe food allergies.
Please check the bulletin board or refrigerator doors for any possible food allergies
before providing snack.
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Flagstaff Cooperative Preschool Family Handbook
ADHS LICENSING:
Our facilities are all regulated by the Arizona Department of Health Services located at 2519
E. 7 Avenue, Flagstaff, AZ 86004,
Their telephone number is 928-774-2707.
Inspection reports for gas, fire, health and licensing are always available on request.
We
are
an
Empower
Pack
registered
site.
See
more
at:
http://www.azdhs.gov/empowerpack/documents/AZChildCareChampionsForChangeBestPra
ctices.pdf
Each site is licensed for 18-24 children per classroom. A qualified teacher leads classes. An
aide, parent and NAU intern or student teacher may all assist the teacher.
NATIONAL ACCREDITATION:
Each of the preschool sites is accredited under the National Accreditation Commission
for Early Care and Education Programs. We undergo constant program improvement
measures and standards, building a history of compliance while documenting evidence of
implementation of the NAC standards. Formal education and on-going training for staff is
extremely important as well as constant communication with parents, families, the
community. The NAC program can be contacted at any time at 1-800-537-1118. The
website also has wonderful information: www.naccp.org
FAMILY INVOLVEMENT:
Family members are welcome, and expected visitors in the program at all times, to eat lunch
with a child, observe, or volunteer. Teachers work in collaborative partnership with families
to build mutual understandings about children’s learning and developmental needs. When
staff is not of the linguistic and cultural background of the children/families, increased efforts
are made to ensure communication. Please refer back to page 8 to see the Ways Families
Can Help section for ideas that fit your life style.
First Things First Arizona
Flagstaff Cooperative Preschool works with First Things First to be able to provide the
opportunity for your child to receive a toothbrush and brush teeth on a daily basis after lunch
time. You must sign a permission slip for your child to be able to participate in this program.
All site directors participated in a training to be able to provide this opportunity.
First Things First has also chosen the Murdoch Center site to go through a 3 year quality
improvement program which includes teacher trainings, site visits, some tuition assistance,
coaching, and new materials to help improve quality in an ongoing basis.
To find out more about First Things First and their initiatives please go to:
http://www.azftf.gov/Pages/default.aspx
INSURANCE:
Flagstaff Cooperative Preschool exceeds liability amounts required by the State of
Arizona.
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Flagstaff Cooperative Preschool Family Handbook
The Flagstaff Cooperative Preschool has an Emergency Evacuation Plan
Each preschool site has a Emergency Response Plan for Fire or Lock Down
procedures. All Plans include emergency numbers, a very specific plan for
evacuation or lock down, a way to contact parents, secondary site options, specific
instructions for taking roll, caring for emergencies, and a chain of command and
responsibility list. This Plan is taught to all new employees and reviewed annually in
August before school begins.
Please always make sure your contact information is accurate and updated.
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Flagstaff Cooperative Preschool Family Handbook
FLAGSTAFF COOPERATIVE PRESCHOOL CURRICULUM and PHILOSOPHY:
Upon visiting our school you probably have noticed that our classrooms have a lot of
bustle and noise, and that children are doing things, talking, playing, and exploring.
Such an environment is much different than the old school images.
Research and experience tell us that to be effective with young children teaching
practices need to be “developmentally appropriate”. This means simply that
educators need to observe and determine what children are like and then create an
environment and a variety of sensory experiences that are in tune with the children’s
interests, development, background, and community. Building positive relationships
between teachers, families, children and the community are of primary importance.
The goals of the Flagstaff Cooperative Preschool Curriculum are to develop the
intellect, the personality, the body and heart of each child. The aim is to help each
child feel good about himself/herself, to become more self-reliant, and to have a
positive view of life. The program provides the kind of activities within the classroom
that will support and reinforce existing skills and foster development of emerging
skills. The child can take pride in his/her accomplishments. The program allows the
children to participate in whatever ways they can feel comfortable and successful.
Social skills and emotional growth are developed through adult and peer interaction:
by learning to cooperate and work out differences with others in an acceptable
manner.
Early childhood is a time of life quite unique from any other. Children 2-6 years learn
far better through direct interactive experiences than through just listening to
someone talk. They learn through play and exploration. The younger children are,
the more their learning needs to be relevant and interesting on the day they learn it.
The benefits for children’s intellectual, social, emotional, physical and language
development have been documented through the years. Children at play are actively
involved in creating themes; exploring and establishing environments, solving real
problems and developing shared understandings.
We have plenty of time for playing. The 3-6 hour session includes time for group
activities, projects, free time inside, outdoor play, and snack. The project time may
be integrated with the free time. The children have choices and self-motivated
activities for skill building, as well as supervised and directed activities. We set up
stimulating areas where kids can play alone or in groups without fear of damaging
furniture or injuring themselves. They choose the peers with whom they will work
and play and usually determine how and when they will use the available materials.
Research indicates that intrinsic motivation - working on tasks primarily because we
find them satisfying - is the most effective and engaging way to learn. It is our goal to
achieve this through our programs.
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Flagstaff Cooperative Preschool Family Handbook
THE PRESCHOOL PROGRAM:
Preschoolers are usually most responsive to activities in which they are involved in a
“hands-on” manner. Our teachers accept that and design their classroom spaces
with “learning stations” at which children can freely choose whether to participate or
not and for how long. Our quality staff rotates and adds materials frequently to
maintain and extend the child’s interest. Often our teachers create their own games
and materials if commercial ones do not offer the challenge needed, or do not reflect
the interests of the children. Young children seem to learn best when trained
teachers build on the interests and abilities of the children. This reflects the currently
recognized theory that endorses non-pressured, child-centered activities guided by
an adult with a solid child development base and strong problem-solving skills. In
such a program, parents truly become partners with the professional staff as they
have opportunities to collaborate daily and actually participate in the classroom at
least once each month. Information or discoveries about the child’s development are
mutually shared, resulting in a program tailored to the individual child.
The preschool curriculum includes activities centering on communication, science,
math, social studies, music, art, and large and small motor development. An
enrichment program that includes parent involvement, field trips, special community
visitors, and NAU and Coconino Community College Internship and student teaching
programs are offered. Dramatic play opportunities reinforce learning of practical life
experiences.
LANGUAGE/COMMUNICATION:
This is not a quiet place! The whole language approach is our model. This is one in which
children are exposed to print and language that is integrated into each activity center.
Stories, songs and poetry are integrated into the fabric of each day, as well as the staff’s
willingness and ability to facilitate problem solving and language building social guidance.
Children learn much of their language from one another. Time and supervision is offered by
the staff for this to occur in a positive, enriching manner. At the Puente de Hozho site,
Spanish lessons are offered twice each day and are integrated into the curriculum as much
as possible. Navajo and Hopi can be as well, depending on the needs of the currently
enrolled population.
SCIENCE:
Open-ended questions by the trained teacher help the children learn how to question … how
to be thinkers. Hands-on activities include using simple machines, sensory table play,
observing and caring for plant and animal life, sorting and categorizing everything; nutrition
awareness and weekly cooking activities are offered. In addition we have a year long
curriculum, Water in Our World, written for use in preschool, pre-kindergarten and
kindergarten classes in Flagstaff. Each month students visit different locations which
emphasize specific water concepts ranging from desert and riparian areas, human water
use, animal and plant water use, waste water, the physical properties of water, the water
cycle, and erosion. Throughout the field experiences students observe their surroundings
and the importance of water to the ecosystem. They collect data, make comparisons, and
look for distinguishing characteristics through pre and post activities, field experiences, and
comparisons to the local pond.
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Flagstaff Cooperative Preschool Family Handbook
MATH:
Activities include concepts of introductory geometry, seriating, classification, sets, number,
time, pattern, quantity, length, weight, use of simple graphs, simple addition/subtraction, and
money. All offered three dimensionally and in multiple formats long before the two
dimensional, paper and pencil task are offered.
SOCIAL STUDIES:
A preschooler’s social world conception is very small compared to an adult’s. Thematic Units
and personal discussions about our selves, families, traditions, pets, friends, homes,
grandparents, school, occupations, community and transportation are the focus.
Multicultural books, posters, dress up clothes, foods, etc., are integrated into the curriculum
in a natural way ... not as “special” token gestures.
DRAMATIC PLAY:
From “playing house”, to being a cashier in a pretend grocery store, to digging for dinosaur
“fossils” in the sandbox outside, to delivering goodies for a sick grandma in a red cape, the
children are able to practice so many social roles. We try to provide whatever literacy props
(note pads, menus, envelopes, prescription pads) or dramatic play props service the
children’s changing needs.
MUSIC:
Our music program increases exposure to music and rhythmic movement while
incorporating mathematics, language, storytelling, memorization, and coordination.
Children who use alternative avenues for learning are shown to be more apt to retain their
instruction because of the pairing of fine and gross motor skills. The goal of the project is to
enrich each student’s learning experience with musical concepts by incorporating language,
mathematics, memorization, and coordination into daily lessons. Parents are encouraged
to participate and use these concepts at home for ongoing education. We are also very
fortunate to have a local music teachers, Robyn Zacharias and Sarah Ryan both provide
exceptional experiences for our children.
ART:
Exploratory, sensory art activities help the child experience a variety of media. Collages and
creating mobiles are offered. A variety of paints, chalk, pencils, papers, markers, glue,
paste, and play dough are all available in a “free choice” activity center for the children to
use as they wish. Teachers go to great lengths to offer artistic expression in unusual formats
and media, as well as integrate the arts into math, science and physical development.
Children need many forms to express themselves above and beyond linguistic.
LARGE MOTOR:
Movement activities including free dance, parachute handling, climbing, crawling, running,
easel painting, tumbling, exercising, yoga, balancing, bike riding, “scooting”, digging,
throwing, catching, kicking, etc. are just a small part of the daily indoor and outdoor large
motor program. We all realize the integral link between brain growth and physical
development in relation to all other areas of development. We offer lots of time and space
for each. . . a minimum of 2 hours per day in our full day program!
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Flagstaff Cooperative Preschool Family Handbook
SMALL MOTOR:
From the handling of simple tools to completing pegboards and puzzles, children are
continually offered opportunities to develop their smaller muscle groups, an important
prerequisite for writing.
ASSESSMENT:
Teachers make on-going observations of each child and routinely make formal assessments
of developmental progress. These observations and assessments are used to individualize
curriculum planning for further skill development and understanding as well as adjusting the
daily schedule to fit children’s needs. The children’s needs and interests are always used to
create a meaningful curriculum for the children present. Weaving unplanned, age
appropriate activities and/or relevant conversation into the daily schedule is extremely
important in inspiring young children to be engaged in their own learning as well as expand
upon their language skills in a natural way.
TEACHER CONFERENCES:
You may have a teacher conference at any time throughout the year by appointment.
Flagstaff Cooperative Preschool teachers and families are expected to discuss concerns
about children in an appropriate, respectful manner. Constructive plans for each child will
be created together, based on the teacher’s professional knowledge, and the family’s goals
and personal knowledge of their own child. Each teacher will schedule one formal
parent/teacher conference at your home, or at school, for each child during the school year,
usually in the Spring, however, those short, daily conversations as you drop your child off
and pick them up, are invaluable.
EARLY MORNING AND AFTERSCHOOL CARE PROGRAM for School Age
Children:
All of the Flagstaff Cooperative Preschools offer early morning and after care for the
preschoolers in the program, as well as for any child up to 8 years of age. The care
program offers much needed playtime, physical activities, games, crafts, reading, and home
work club for the older school age group. Brothers and sisters can be together during this
time as well as friends from kindergarten through 2nd grade classrooms. Please let the
preschool staff know if this program interests you for your school age child/ren as well. The
cost is $3.75 per hour, Monday through Friday.
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Flagstaff Cooperative Preschool Family Handbook
ODDS AND ENDS
CLOTHING:
Preschool can often be messy. Although we provide smocks for children to wear, clothing
will sometimes get paint, glue, or other supplies on it. Please dress your child in comfortable
clothing. We go outside in all kinds of weather, even rain. Children need outdoor time 3-4
times each day. Please dress your child appropriately for impending weather conditions.
Remember boots and mittens for outdoor winter play.
Please label all clothing and personal items with your child’s name.
TELEVISION USE:
The use of television, films and video tapes are limited. When shown we try to insure they
serve an educational purpose, are previewed first and the staff have other activities
available for children who do not wish to participate.
Recent research by the American Academy of Pediatrics shows that the human brain
develops best by:
*interacting with parents, family and other important people in the child’s life
*manipulating environmental elements like blocks and dramatic play toys.
*creative, problem solving activities
Six prominent medical groups warn that the affects of violence on television will increase
anti-social behavior and aggression in children, and that they may become less sensitive to
violence, and will view violence as an acceptable way to settle conflicts.
HOLIDAYS:
We try to remain flexible in our celebration of holidays and prefer to emphasize family
traditions and celebrations instead. Be sure to let your child’s teacher know how your family
celebrates their special times.
BIRTHDAYS:
Birthdays are important occasions for children. Remind your child’s teacher to schedule your
helper day on or near your child’s birthday. If you wish to plan a special celebration or bring
a special treat, please notify the teacher. We suggest simple treats that we can help prepare
ourselves that are as nutritious as possible.
TRANSPORTATION:
Flagstaff Cooperative Preschool provides no transportation to or from preschool.
CARPOOLS:
Flagstaff Cooperative Preschool accepts no responsibility for carpool arrangements. The
following suggestions may help to maintain smooth carpool associations:
•
Have your child ready to go out the door before the driver arrives.
•
When your child stays home from preschool, call the carpool driver, and the
preschool.
Flagstaff Cooperative Preschool Family Handbook
DISCIPLINE POLICY:
In most cases, a reminder to disruptive children that their behavior is unacceptable is our
general policy. A developmentally appropriate logical or natural consequence for
inappropriate social or emotional behavior is sufficient. Physical punishment is not allowed.
Incident reports are written by Flagstaff Cooperative Preschool staff whenever necessary as
a communication record, not as request for additional “at home” discipline. Taking social
risks is important during a child’s growth, and each child deserves time and attention to
learn appropriate social boundaries without being shamed, nagged or humiliated. Teacher’s
responses should be constructive, not destructive to a child’s well being and growth.
Building positive relationships is our business.
Statement of Cooperative Identity
The International Cooperative Alliance, established in 1895, is considered to be the
final authority for defining cooperatives and the principles by which they operate.
The organization has made three formal statements of cooperative principles over
the past 100 years in an effort to keep them relevant to the contemporary world. At
its 100th anniversary meeting in September 1995 in Manchester, England, the
Alliance adopted the following “Statement of Cooperative Identity.”
Definition
A cooperative is an autonomous association of persons united voluntarily to meet
their common economic, social and cultural needs and aspirations through a jointlyowned and democratically controlled enterprise.
Values
Cooperatives are based on the values of self-help, self-responsibility, democracy,
equality, equity, and solidarity. In the tradition of their founders, cooperative
members believe in the ethical values of honesty, openness, social responsibility,
and caring for others.
Principles
The cooperative principles are guidelines by which cooperatives put their values into
practice.
1. Voluntary and Open Membership
Cooperatives are voluntary organizations, open to all persons able to use
their services and willing to accept the responsibilities of membership, without
gender, social, racial, political, or religious discrimination.
2. Democratic Member Control
Cooperatives are democratic organizations controlled by their members, who
actively participate in setting their policies and making decisions. Men and
women serving as elected representatives are accountable to the membership.
In primary cooperatives members have equal voting rights (one member, one
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Flagstaff Cooperative Preschool Family Handbook
vote), and cooperatives at other levels are also organized in a democratic
manner.
3. Member Economic Participation
Members contribute equitably to, and democratically control, the capital of
their cooperative. At least part of that capital is usually the common property of
the cooperative. Members usually receive limited compensation, if any, on
capital subscribed as a condition of membership. Members allocate surpluses
for any of the following purposes: developing their cooperative, possibly by
setting up reserves, part of which at lease would be indivisible; benefiting
members in proportion to their transactions with the cooperative; and supporting
other activities approved by the membership.
4. Autonomy and Independence
Cooperatives are autonomous, self-help organizations controlled by their
members. If they enter into agreements with other organizations, including
governments, or raise capital from external sources, they do so on terms that
ensure democratic control by their members and maintain their cooperative
autonomy.
5. Education, Training and Information
Cooperatives provide education and training for their members, elected
representatives, managers, and employees so they can contribute effectively to
the development of their cooperatives. They inform the general public –
particularly young people and opinion leaders – about the nature and benefits of
cooperation.
6. Cooperation Among Cooperatives
Cooperatives serve their members most effectively and strengthen the
cooperative movement by working together through local, national, regional, and
international structures.
7. Concern for Community
Cooperatives work for the sustainable development of their communities,
through policies approved by their members.
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Flagstaff Cooperative Preschool Family Handbook
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Flagstaff Cooperative Preschool Family Handbook
JOB DESCRIPTIONS
Duties: Parent Advisory Board
President:
•
Shall preside over monthly board meetings and create agenda for said
meetings through communication with Director, teachers and board members.
•
Shall organize and oversee all Emergency Assistance Fund fundraisers.
•
Shall organize advertising and public relations work with the Director.
•
Shall be a liaison between the Board and the steering committee
Vice President:
•
Shall share the duties of President, represent the President in his/her
absence, and support all Parent Advisory Board Members.
•
Shall assist the President in fundraising
•
Shall order and disperse all marketing and advertising with the Director
•
Shall keep phone book advertisement updated.
Secretary:
•
Shall keep the minutes of the Parent Advisory Board meetings.
•
Shall compose the school newsletter and copy and deliver to site
representatives in a timely manner
•
Shall assist the Parent Advisory Board with public relations and advertising.
•
Shall act as a liaison between Flagstaff Cooperative Preschool and
parents/community (follow-up calls, tri-folds, etc.)
♦
Maintain Family Handbook.
♦
Maintain calendar of birthdays and holidays.
♦
Maintain a phone list of staff, Board members, and Steering Committee
members.
Treasurer:
•
Shall meet with the Business manager biweekly to review current financial
issues
•
Shall report financials to the Parent Advisory Board each month
•
Shall assist the President with fundraisers.
•
Shall manage fundraising monies
•
Shall promote grocery store card participation from all families and provide a
spreadsheet at each meeting
•
Shall be responsible for any research necessary for Emergency Assistance
Fund applications, and present to the board.
Site Representative:
•
Shall attend all home-site Parent Advisory Board meetings and prepare a site
report.
•
Shall act as a liaison between their sites and the Parent Advisory Board.
•
Shall compose site-related newsletter to be printed in conjunction multi-site
monthly newsletter.
•
Shall organize activities directly related to sites.
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Flagstaff Cooperative Preschool Family Handbook
•
•
•
•
•
Shall organize and record parent extra jobs and Family Work Days.
Shall help with site specific fundraisers
Shall keep track of basic supplies on the school premises and request parent
donations/shop for more, when needed
Shall attend each school’s PTO and site council meetings to keep FUSD
Liaison informed of issues and events at their site and be a representative of
Flagstaff Cooperative Preschool at each school.
Shall accumulate and maintain a site family directory
FUSD Liaison:
•
Shall attend all Parent Advisory Board meetings.
• Shall read FUSD minutes of meetings and advise on important events
affecting the Flagstaff Cooperative Preschool.
•
Shall act as a liaison between FUSD and Flagstaff Cooperative Preschool
with the Executive Director.
•
Shall attend all FUSD Board meetings pertinent to Flagstaff Cooperative
Preschool
•
Shall keep the Parent Advisory Board informed of items of interest at FUSD
Community Liaison:
•
Shall attend all Parent Advisory Board, administrative, and steering
committee meetings
•
Shall report to the Parent Advisory Board information regarding the steering
committee
•
Shall represent Flagstaff Cooperative Preschool at community functions
•
Shall keep the Parent Advisory Board informed of events in the community of
which we may want to be a part
Duties: Executive Staff and Site Director:
•
Shall work with the Arizona Department of Public Health Services and Bureau
of Day Care Facilities in matters of licensing, health standards, safety
regulations, etc.
•
Shall be responsible for the hiring and firing of certified teachers with Parent
Advisory Board approval.
•
Shall obtain copies of fingerprint records, First Aid and CPR certification, TB
tests and references of each employee and place in files.
•
Shall develop curriculum guidelines with teachers and aides.
•
Shall attend all preschool functions or assign a representative in her place.
•
Shall be an ex-officio member of the Parent Advisory Board.
•
Shall act as the liaison between staff, parents and Parent Advisory Board.
•
Shall conduct staff meetings and training.
Shall participate in teacher evaluations.
•
Shall encourage continuing teacher education.
•
Shall be a liaison with FUSD in matters concerning individual sites.
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Flagstaff Cooperative Preschool Family Handbook
•
•
•
•
•
•
♦
•
•
•
Shall make sure that an emergency card is on file and completed as required
by the State of Arizona for each child prior to his/her attendance in class.
Shall be at the school during scheduled hours.
Shall assist the Parent Advisory Board with advertising and fundraisers.
Shall supervise the staff in matters concerning classes, curriculum, discipline
and other situations, which may arise.
Shall be responsible for insurance policies and all other insurance matters.
Shall schedule all aides for work each month.
Shall maintain good standing with NAC accreditation.
Shall coordinate the purchase of supplies and books.
Shall update class lists as necessary for teachers and the Treasurer.
Shall keep an updated file of student registration forms.
Shall collect money and make deposits on a weekly basis.
Site Director:
•
Shall maintain staff files for staff on site.
•
Shall conduct evaluations of staff.
•
Shall provide employment references to the Director.
•
Shall schedule field trips and secure drivers for the class.
•
Shall hold monthly fire drills.
•
Shall evaluate children’s progress by the year-end and hold parent
conferences, if requested.
•
Shall be Acting Director in Director’s absence.
•
Shall organize and schedule monthly parent helpers.
•
Shall assist the Director in decisions concerning students, discipline and other
classroom situations that may arise.
•
Shall keep accurate records of family helper hours.
•
Shall keep accurate records of tuition, extended care, parent aid hours and
additional helper hours and report them to the business manager.
•
Shall keep track of supplies and inform parents or the co-director of needed
supplies when appropriate.
•
Shall maintain all accreditation records pertaining to her/his site.
•
Shall register students and report registrations to Director and Business
Manager.
•
Shall maintain all emergency “blue” cards.
•
Shall keep all immunization records.
•
Shall keep an accident log.
•
Shall communicate with parents, staff, and director.
•
Shall disperse bills to parents, collect payment and make deposites.
Shall deliver payments to
Business Manager.
•
Shall compute extended care hours and submit to Business Manager.
•
Shall coordinate and report teacher and teacher aide hours to Business
Manager.
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Flagstaff Cooperative Preschool Family Handbook
Teachers:
•
Shall plan a broad curriculum following guidelines of the Director/Site
Director.
•
Shall plan and direct daily activities to fulfill curriculum objectives.
•
Shall be certified in infant CPR/First Aide, TB tested and fingerprinted as
required by the State of Arizona.
•
Shall attend staff meetings.
•
Shall have Early Childhood Certification.
•
Shall attend the general orientation meetings in August, staff meetings, the
end-of-the-year picnic and other preschool functions.
•
Shall inform the director of a pending absence and secure a substitute.
•
Shall arrive 1/2 hour before class begins to set up and remain at least 1/2
hour after class ends to clean up.
•
Shall comply with Arizona Department of Health Services licensing and
Accreditation standards.
Teacher Aides:
•
Shall assist teacher with all classroom activities.
•
Shall assist teacher in the set-up of daily classes.
•
Shall be responsible for clean up at the end of class including daily/weekly
housekeeping duties.
•
Shall serve as a substitute in teacher’s absence.
•
Shall provide employment references to Director.
•
Shall be certified in infant CPR/First Aide, TB tested and fingerprinted as
required by the State of Arizona.
•
Shall inform the Director of an impending absence and secure a substitute.
•
Shall continue education when offered.
•
Shall comply with Arizona Department of Health Services and Accreditation
standards.
Extended Care Aides:
•
Shall plan and provide daily developmentally appropriate activities for the
children.
• Shall promote positive relationships with families through daily
communication.
•
Shall be responsible for daily housekeeping duties.
•
Shall be responsible for closing procedure at the end of the school day.
•
Shall provide employment references to Director.
•
Shall be certified in infant CPR/First Aide, TB tested and fingerprinted as
required by the State of Arizona.
•
Shall inform the Director of a pending absence and secure a substitute.
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Flagstaff Cooperative Preschool Family Handbook
The following positions are contractual:
Business Manager:
•
Shall manage all aspects of Quickbooks.
•
Shall deposit funds, reconcile, transfer funds between checking and savings,
and maintain relationship with business banker.
•
Shall verify invoices, print checks, mail or deliver on time.
•
Shall collect attendance information from teachers, enter statement charges,
print statements, enter payments, make adjustments as needed,
•
Shall keep current DES records in accordance with the State of Arizona and
file with the State at appropriate times, calculate and enter DES charges.
•
Shall maintain teacher contracts annually or as needed.
•
Shall collect required employment documents, enter and maintain employee
information, report all hires to website, pay employees, pay withholding
liabilities, produce employer quarterly and annual tax returns, wage reports,
and tax documents in a timely manner.
•
Shall produce accurate monthly reports for treasurer to present at monthly
meeting, create budgets, print accounts receivables for teachers.
•
Shall pay to upgrade Quickbooks and pay to keep payroll current
•
Shall maintain an off site backup copy and keep Quickbooks up to date.
•
Shall maintain City of Flagstaff Business License
•
Shall maintain Calendar of paydays
•
Shall advise Parent Advisory Board regarding Tuition rates
•
Shall attend meetings as needed
•
Shall advise parent when their check is returned
•
Shall maintain credit card file confidentiality
•
Shall maintain insurance policy
•
Shall maintain corporate good standing status
•
Shall give statements to CPA for taxes on time.
•
Shall maintain non-tax status at stores for purchases
•
Shall notify director of any financial concerns
•
Shall develop and maintain business plan with the Parent Advisory Board
Grant Writer:
•
Shall be familiar with Flagstaff Cooperative Preschool Parent Advisory Board
goals and plans.
•
Shall research appropriate grant funding sources, gather information with
Director, Business Manager, Treasurer and President and submit
applications.
•
Shall administer grant monies and follow through on grant administration
•
Any person completing the duties may receive 10% of the grant’s value as
payment if appropriate.
♦
Shall supervise, track, and write all grant reports.
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Flagstaff Cooperative Preschool Family Handbook
BYLAWS
ARTICLE 1: Name
The name of the corporation shall be Flagstaff Cooperative Preschool Inc. (hereafter
referred to as the school.)
ARTICLE II: Purpose
The school is a non-profit, non-discriminating cooperative school, organized and
administered by parents with teachers in order to fill the need for such a school in
the Flagstaff community. The school is licensed by the State of Arizona and has two
purposes:
A.
B.
To further the social, physical, emotional and intellectual growth of the
preschool child by providing him/her with regular association with other
children his/her own age, under guidance of trained teachers.
To educate parents concerning the needs and growth patterns of children and
techniques of working with children through participation in the classroom.
ARTICLE III: Membership
A.
B.
C.
D.
Child
1.
The child should be 3 years old and potty trained by September 1st to
coincide with the Public School calendar. 2 1/2year olds, if potty
trained, can enroll if they are developmentally comfortable with
preschool.
2.
In accordance with the State of Arizona health regulation,
immunization records are required upon entrance to school.
3.
Any and all other entrance requirements specified by the State
Department of Social Welfare or established by preschool for the best
interest of the school must be met.
4.
The admittance of special needs students shall be individually
considered by the Parent Advisory Board.
Adult
1.
Must be the parent or legal guardian of the enrolled child.
2.
Must fulfill fundraising responsibility and job assignment.
3.
Must pay all fees and tuition by given due dates.
All grievances concerning the operation and administration of the school shall
be brought to the attention of the Parent Advisory Board. Academic
grievances shall be brought to the attention of the class teacher or school
director.
If reasons for non-compliance with the above requirements have not been
previously discussed with the Parent Advisory Board, it will be cause for
notification of intent to terminate membership. If notification is ignored,
termination will follow.
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Flagstaff Cooperative Preschool Family Handbook
ARTICLE IV: Fees and Finance
A.
B.
C.
Fees
1.
All fees are due and payable on the first day of each month. Fees shall
be delinquent if not paid by the 16th of the month, after which there will
be a late charge of $15.00. If payment cannot be made on time, the
treasurer must be notified by the 10th. In extenuating circumstances,
the treasurer will work with the member on a payment schedule.
2.
Failure to pay tuition by the end of the month in which it is due will
result in termination of membership until the amount is paid in full. In
case of hardship, special arrangements can be made with approval of
the Parent Advisory Board.
3.
A scholarship fund shall be made available to members who have
undergone extreme hardship and have obtained approval of the Parent
Advisory Board.
Finance
1.
Checks for the school may be signed by any two of the following
executive officers: Treasurer, President, Secretary, or Director.
2.
An auditor shall render within 60 days from the close of said school’s
fiscal year, a complete and full audit for the previous fiscal year.
3.
Authorization of payment of expenditures not allocated in the budget or
over $50.00 are subject to Parent Advisory Board approval.
4.
The treasurer will give a monthly written report to the Parent Advisory
Board.
Budget
1.
There shall be an annual budget prepared by the Parent Advisory
Board.
2.
A majority vote approves the budget at the September general
meeting.
ARTICLE V: Meetings
A.
B.
C.
D.
Orientation meetings shall be held near the beginning of the school year.
Notice of special meetings shall be posted. Notices shall specify the place,
day and hour of such meeting, as well as the general nature of the business
to be transacted.
Meetings shall be held monthly or as needed at the discretion of the acting
board. Meetings shall be open to the general membership, and all board
members, staff and the director must be notified in advance.
Motions shall be carried by the simple majority of those in attendance
“Roberts Rules of Order Revised’ shall govern all meetings unless otherwise
provided by law, the articles of incorporation, or these bylaws.
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Flagstaff Cooperative Preschool Family Handbook
ARTICLE VI: Nominations and Elections
A.
B.
C.
D.
Members of the Parent Advisory Board shall be elected for one year in April.
Those elected shall assume office following the close of the school year in
May. Elected positions shall be President, Secretary and Treasurer, and VicePresident and Grant Writer, when applicable.
Nominating Committee
1.
The President shall organize an open nomination for the new board
members.
2.
Responsibilities of the committee shall be:
a.
to obtain a list of all members willing to serve on the board.
b.
to present at the membership meeting a slate which will have
been printed in the school newsletter as well.
Nominations shall be accepted from the floor with the consent of the nominee.
Elections shall take place during the April meeting or an earlier time if
circumstances require it. Majority vote rules.
ARTICLE VII. Parent Advisory Board
A.
B.
C.
D.
E.
F.
G.
H.
The Parent Advisory Board consists of President, Secretary, Treasurer, Grant
Writer, Site Representative, Director and other officers deemed necessary to
run the school.
Two-thirds of the Parent Advisory Board shall constitute a quorum. A simple
majority of the quorum shall be considered binding to transact business.
Tendering a resignation from school membership shall automatically
constitute termination as a member of the Parent Advisory Board.
Recall: Any member of the Parent Advisory Board or staff, may be recalled by
two- thirds vote of the membership. The recall must be initiated by a petition
signed by 25% of the members.
Elected members may consecutively hold the same office on the Parent
Advisory Board for more than one year.
The Director is an ex-officio (non-voting) member of the board.
Problems regarding administration of the school shall be handled by the
Parent Advisory Board. Subject to the approval of membership, the Parent
Advisory Board shall fix salaries and hire or discharge a salaried employee.
Each board member shall be responsible for the upkeep of individual
procedure manual. Each member will then pass their manual on to their
successor. Each board member will be responsible for training their
successor and will serve in an advisory capacity for one year after their term
expires.
ARTICLE VIII: Duties of the Parent Advisory Board
A.
President: Shall be the chief executive officer of the school, represent the
school, preside at all business and Parent Advisory Board meetings, and, with
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Flagstaff Cooperative Preschool Family Handbook
the consent of the other elected members, oversee all problems the school’s
administration and operation.
B.
Secretary: Shall keep the minutes of all meetings of the school, be
responsible for all corporate recording, be responsible of supply of all printed
material, be responsible for the school newsletter, and will also be school
historian.
C.
Vice-President: Shall share duties of President, represent the President in
his/her absence, and support all Parent Advisory Board members.
D.
Treasurer: Shall manage all fundraisers and fundraiser money and shall
promote grocery store card fundraisers.
E.
Grant Writer: Shall seek out available funding/equipment/materials in the
community and beyond for support of the school. Will be responsible for
submitting necessary paperwork to Parent Advisory Board for approval, then
submitting to appropriate institution.
F.
Site Representative: Shall be informed of workings of each Flagstaff
Cooperative Preschool site and report to Multi-site meetings monthly. Shall
serve as voice of each Flagstaff Cooperative Preschool site to parents via the
monthly newsletter. Shall organize site activities as necessary.
G.
FUSD Liaison: Shall serve as representative to FUSD school site and the
FUSD as a whole. Shall support all communications and meetings with
FUSD.
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Flagstaff Cooperative Preschool Family Handbook
2013-2014 Phone List
School Sites
Marshall ................................ 779-1441
Fax ................................ 773-4035
Puente de Hozho .................. 226-1209
Fax ................................ 773-4100
Murdoch . . . . . . . . . . . . . . . .774-3491
Killip . . . . . . . . . . . . . . . . . . . 773-4080
ext. 2425
Teachers
Roxanne Esquivel . . . . 928-814-2855
Julie Harris
. . . . . .928-310-4913
Janice Haines . . . . . . . 928-853-6762
Rocio Rendon . . .. . . 928-607-5349
Erin Steddom
. . . . . .928-380-3438
Liz Taylor
. . .. . . 928-890-9876
Sarah Kelley . . . . .. . . . 928-890-9880
Katy Taylor . . .. . . . . . . 520-235-5108
Christine Bruni . . . . . . . 650-678-0890
Heather Horner . . . . . . 480-232-2817
Elizabeth Brusnahan . . 480-262-9949
Executive Director
Elizabeth Taylor
928-890-9876
elizabeth.m.taylor@nau.edu
President
Rene Hobbs
928-266-8006
rhobbs@asccaz.org
Vice President
Marisol Holder
mar2175@yahoo.com
Secretary
Karina Sampson and Mikey Slattery
karinaandmikey@yahoo.com
Treasurer
Gretchen Povlsen
gsr4@nau.edu
Site Representative @ Puente
Amanda Grady
agrady@fs.fed.us
Site Representative @ Marshall
Andi Rogers
andisrogers@gmail.com
Site Representative @ Murdoch
Marisol Holder
mar2175@yahoo.com
Site Representative @ Killip
Tricia McDonald
trideror@hotmail.com
FUSD & Community Liaison
Kelley Ingols
ingolsk007@yahoo.com
Business Manager
Janelle Brookshire, Staff Accountant
janelleb.klomanncpa@gmail.com
Johanna Klomann, CPA, PLLC
419 W Aspen Ave
Flagstaff AZ 86001
Ph; 928-774-8995
Fax: 866-706-1017
www.klomanncpa.com
Other Important Numbers:
Emergency:
Emergency ..................................... 911
Police – Non-emergency ....... 774-1414
Poison Control ............... 800-362-0101
Flagstaff Medical Center ....... 779-3366
Flagstaff Health Department . 522-7830
ADHS Licensing Department 774-2707
FUSD General Information ... 527-6000
City of Flagstaff..................... 774-5281
DPS Fingerprint . 602-223-2041 x 2279
Flagstaff Public Library ......... 779-7670
FUSD Fax ............................. 527-6015
McCullough Insurance (Bunny)774-3345
............................................................
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