Sargotsav 2015
(MACEAA Inter KEF Alumni Children’s Arts Fest)
Date
: 22nd January 2015, Thursday 6:00 pm & 23rd January 2015, Friday 8:30 am
Venue : Carmel School, Khaitan
Rules & Regulations
A. Eligibility
Children of all registered KEF members can participate in the competitions and will be grouped in the
following categories based on the age as given below.
Category
Kindergarten
Sub Juniors
Juniors
Seniors
:
:
:
:
Born on or after
Born on or between
Born on or between
Born on or between
Date of Birth
23 January 2009
23rd January 2005 & 22nd January 2009
23rd January 2001 & 22nd January 2005
23rd January 1997 & 22nd January 2001
rd
B. Registration
1.
2.
For single events, each child has to register through Sargotsav 2015 registration section in the
KEF website http://kefkuwait.org/events/pregister/63/0 after login with parent’s login information
& by following the registration instructions posted in the Sargotsav 2015 Event page in KEF
website. In case of any difficulty, members may contact the respective Alumni
Representative. On-line Registration will commence from 30th November 2014.
On-line Registration will be closed on 25th December 2014.
C. General Rules
1.
2.
3.
4.
5.
Judges’ decision will be final. Judging criteria are subject to the interpretation of the Judging
committee.
Restricted Photography/Video will be allowed. Photography and Video shall not disturb
Participants, Judges and Audience.
Timing will be strictly controlled. Participants are required to report to the respective venue
at least 10 minutes before the announced start time of each event.
Grouping shall be done based on age. Participants are allowed to compete in the respective
Categories only for the single events. In Group Events children from any category can
participate.
Event duration specified shall be strictly followed; negative mark (5% deduction from total)
will be applicable to participants exceeding the specified time duration. Elocution,
Extempore, Light Music & Action Song will have a grace time of 15 seconds over the
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6.
stipulated event duration time. Evaluation shall be done only for the time period stipulated
for the event.
Organisers reserve the right to cancel any event in case of any unforeseen circumstances.
Events having less than three (3) participants at the time of Registration will be cancelled.
Registration will not be accepted after 25th December 2014.
Civil ID will be considered as proof of Date of birth.
7.
8.
9. Any violation of Rules & Regulation, if proven, will lead to the disqualification of participant/Team.
10. Jury of Appeal shall be available at the Venue for registering complaints.
11. Contact the Chief Event Advisor Georgi Mathai (99814101) for clarifications regarding the
event rules or procedure.
12. For any further clarifications please contact Chairman Sancylal (99107691) / General
Convener Jacob Zachariah (66779986 ).
D. Event Details
Sl.No
Events
Category
Points(1st/2nd/3rd)
Duration
1
Colouring the Sketch
Kindergarten
5/3/1
45 minutes
2
Action Song
Kindergarten
5/3/1
3 minutes
3
Painting
Sub Jr./Junior/Senior
5/3/1
60 minutes
4
Essay Writing (English)
Juniors/Seniors
5/3/1
30 minutes
5
Elocution (English) Girls
Junior
5/3/1
3 minutes
6
Elocution (English) Boys
Junior
5/3/1
3 minutes
7
Extempore (English)
Seniors
5/3/1
3 minutes
8
Light Music (Malayalam)
Sub Jr. /Junior/Senior
5/3/1
3 (SJr. & Jr.) / 4 (Sr.)
minutes
9
Fancy Dress
Sub Jr./Junior/Senior
5/3/1
1 minute
*10
Folk Dance Girls
Sub Jr./ Junior
5/3/1
4 (SJr. & Jr.) minutes
*11
Solo Dance Girls
Sub Jr./Junior/Senior
5/3/1
4 (SJr. & Jr.) / 5 (Sr.)
minutes
12
Solo Dance Boys
Sub Jr./Junior/Senior
5/3/1
4 (SJr. & Jr.) / 5 (Sr.)
minutes
13
Group Song
Each Alumni
10/6/3
8 minutes
14
Group Dance
Each Alumni
10/6/3
8 minutes
15
Alumni Show
Each Alumni
15/10/5
15 minutes


* Sub Junior & Junior Girls will be allowed to participate either in Folk Dance or Solo Dance
only.
Ever Rolling Trophy will be awarded to the Alumni obtaining highest total points.
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


“Sargaprathibha” Trophies will be awarded to the best performer in each category (Sub
Junior, Junior & Senior).
Event Winner Trophies / Medals / Certificates will be awarded to First, Second & Third
position winners in each category of items.
Appreciation Certificates will be awarded to participants obtaining A Grade (Scores which are
75 % and above in relation to the score of the 1st prize winner (top 25%) in addition to 1st, 2nd
& 3rd places in each event.
E. Detailed Rules & Regulations
1.
Colouring the Sketch
Category:
Kindergarten
Rules & Regulations
 Duration (max.) :
45 minutes
 Only Crayons / Colour Pencils can be used
 Sketch will be given at the venue.
 Participants should bring all other materials required for Colouring including A4 size writing
pad.
2.
Evaluation Criteria
 Colour selection & composition
 Colour usage & style
 Completeness
-
Action Song
Category:
40%
40%
20%
Kindergarten
Rules & Regulations
 Duration (max.) :
3 minutes
 Malayalam, Hindi or English Songs are allowed.
 Songs should be sung & presented with actions narrating the contents.
 Recorded music or song will not be permitted
Evaluation Criteria
 Clarity in Singing & Acting
 Presentation
-
60%
40%
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3.
Painting
Category:
Sub Juniors, Juniors & Seniors
Rules & Regulations
 Duration (max.) :
60 minutes
 Sub Juniors
:
Only Crayons / colour pencils
 Juniors & Seniors :
Only Water colour(using of Water color pencil is not allowed)
 Theme will be given at the venue.
 Paper supplied at the venue by the Event Convener only shall be permitted and
participants are to bring all other materials required for painting.
4.
Evaluation Criteria
 Presentation of the given theme
 Colour selection & Composition
 Expertise & Painting Style
 Completeness
-
Essay Writing (English)
Category:
50%
20%
15%
15%
Juniors & Seniors
Rules & Regulations
 Duration (max.) :
30 minutes
 Language
:
English
 Subject will be given at the Venue.
 Time is limited & No word limit
 Paper supplied at the venue by the Event Convener only shall be permitted & Participants
should bring all other materials required.
Evaluation Criteria
 Structure of the essay
 Content
 Clarity & brevity of points
 Language skills and proficiency
 Overall presentation, neatness & conclusion
5 & 6 Elocution (English)
-
Category:
20%
30%
15%
15%
20%
Juniors (Boys & Girls)
Rules & Regulations
 Duration (max.) :
3 minutes
 Subject will be announced on or before 5th January 2015.
 Reading & Reference notes are not permitted.
 Microphone with long cord (with or without stand) will be provided.
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Evaluation Criteria
 Introduction (Opening impact)
 Value of Content (Relevance to subject & originality)
 Use of language (Appropriate use of language& fluency)
 Delivery (body language, voice modulation& eye contact)
 Conclusion (Effective closing summary)
7. Extempore (English)
Category:
-
15%
30%
20%
20%
15%
Seniors
Rules & Regulations
 Duration (max.) :
3 minutes
 Subject will be given to the participant 10 minutes before the participant’s performance.
 All participants of the event should report 15 minutes prior to the start of the event to
the location specified to them by the Event Convenor. Participants coming after this cut
off time will not be considered for the event.
 Plain paper will be provided to take down notes for preparation; however notes or any
reference materials are not permitted in the competition area.
 Participants are not allowed to refer to any books/materials after receiving the topic.
 Mobile phones and / or similar electronic gadgets are strictly prohibited in the preparation
& competition areas.
 Reading & Reference notes are not permitted.
 Microphone with long cord (with or without stand) will be provided.
Evaluation Criteria
 Introduction (Opening impact)
 Value of Content (Relevance to subject & originality)
 Use of language (Appropriate use of language& fluency)
 Delivery (body language, voice modulation& eye contact)
 Conclusion (Effective closing summary)
8. Light Music (Malayalam)
Category:
-
10%
40%
20%
20%
10%
Sub Juniors, Juniors & Seniors
Rules & Regulations
 Duration (max.) :
3 minutes (Sub Jrs. & Juniors) & 4 minutes for Seniors
 Non Classical songs.
 Film songs are also permitted.
Evaluation Criteria
 Sruthilayam & Rhythm
40%
 Bhavam
30%
 Language & Literary Clarity
30%
9.
Fancy Dress
Category:
Sub Juniors, Juniors & Seniors
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Rules & Regulations
 Duration (max.) :
1 minute
 Speaking not permitted
 Recorded Voice or Music is not allowed.
 Throughout the fancy dress competition stage curtains shall always remain open. No
Curtains allowed
Evaluation Criteria
 Make up
40%
 Concept
30%
 Stage Presentation & Performance
30%
10.
Folk Dance (Girls)
Category:
Sub Juniors & Juniors
Rules & Regulations
 Dance shall be Folk in nature
 Duration (max.) :
4 minutes for Sub Juniors & Juniors
 Participant shall hand over the song for the dance in a USB flash drive (acceptable format:
Only MP3) duly marked with chest number to the Event Convener. No other song or file
should be present on the flash drive.
 Audio clarity of the song shall be the responsibility of the participant.
 Single participant only.
 Minimise the use of Props. Use of Props doesn’t carry any weightage.
 Sub Junior & Junior (Girls) are allowed to participate either in Folk Dance or Solo Dance
only
Evaluation Criteria
 Expressions
25%
 Body Movements & Steps
25%
 Rhythm
25%
 Costume & Make up
25%
11 & 12.
Solo Dance (Girls & Boys)
Category:
Sub Juniors, Juniors & Seniors
Rules & Regulations
 Pure break, pure classical & pure folk dances are not allowed.
 Duration (max.) :
4 minutes for Sub juniors, Juniors (Girls & Boys)
 Duration (max.) :
5 minutes for Seniors (Girls & Boys)
 Participant shall hand over the song for the dance in a USB flash drive (acceptable format
MP3 only) duly marked with chest number to the Event Convener. No other song or file
should be present on the flash drive.
 Audio clarity of the song shall be the responsibility of the participant.
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


Single participant only.
Minimise the use of Props. Use of Props doesn’t carry any weightage.
Sub Junior & Junior (Girls) are allowed to participate either in Folk Dance or Solo Dance
only
Evaluation Criteria
 Expressions
 Body Movements & Steps
 Rhythm
 Costume & Make up
13.
Group Song (Malayalam)
-
25%
25%
25%
25%
Category
: One group from each Alumni
Rules & Regulations
 Duration (max.) :
8 minutes including setup time.
 Minimum 5 and Maximum 9 children including instrument players for background music.
 Memory play (metronome, rhythm, bass, etc.), Programmed Keyboards and recorded
songs will not be permitted.
 Those who born on or after 23rd Jan. 1997 are eligible to participate.
 Any Malayalam song permitted.
 4 numbers microphones, 3 numbers instrument connection and power supply will be
provided (Please contact the concerned event convener if you have questions at least 3
days before the event)
 Group songs presented in Sargotsav 2014 will not be permitted.
Evaluation Criteria
 Coherence & Singer’s uniformity
30%
 Sruthi
25%
 Rhythm
25%
 Song & it’s literary value
20%
14.
Group Dance
Category
:
One group from each Alumni
Rules & Regulations
 Duration (max.) :
8 minutes
 Pure break dance and pure classical dances are not allowed.
 Group of min. 5 and max. 9 children
 Those who born on or after 23rd Jan. 1997 are eligible to participate.
 Standard stage lighting and curtain provided shall only be used. External light source and
light modulation are not permitted.
 Props & Stage settings not permitted. (Any items held by participants hand will be
considered as props. For more details & clarifications, contact General Convener or Chief
Event convener.)
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 Group Dances presented in Sargotsav 2014 not permitted.
Evaluation Criteria
 Coordination & Movements
25%
 Costume & Make Up
25%
 Rhythm
25%
 Expressions / Presentation
25%
15.
Alumni Show
Category
: One group from each Alumni
Alumni show is a stage performance and can be of one art form or a combination of different
art forms presented in a way to reveal the given theme. Common Theme for the Alumni show
of Sargotsav 2015 (A Child’s Dream) has already been communicated to all Alumni Arts
Secretaries directly.
Rules & Regulations
 Duration (max.) :15 minutes including stage preparation.
 Recorded music & sound can be used but character dialogue and introduction voice
limited to the children of the respective Alumni. Alumni show shall be presented in
Malayalam.
 Group of minimum 5 children and maximum of 12 can participate.
 Those born on or after 23rd Jan. 1997 are eligible to participate.
 1 no. each of black (non movable) & white/black (movable) curtains will be provided at the
back of the stage by Sargotsav Organisers. Additional curtains will not be permitted.
 Maximum 3 hanging micro phones will be provided if required & if requested in advance.
Control of Lighting, Audio& Curtain will be the responsibility of respective Alumni.
 Standard stage lighting provided shall be used and adults can help to set up the off stage
and on stage arrangements.
 The Alumni shows / stage shows presented in Sargotsav 2014 / KEF events 2014 will not be
permitted.
Evaluation Criteria
 Theme manifestation
20%
 Direction
20%
 Actors' Performance & Coherence
40%
 Presentation
20%
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