Approved by:
Date:
Content
1. SCOPE AND OBJECTIVES
2. RESPONSIBILITY AND AUTHORITY
3. SAFETY SERVICE ORGANISATION
4. INTERNAL CONTROL
5. TRAINING
6. GENERAL SAFETY RULES
7. FIRE PROCEDURES
8. LABORATORY SAFETY RULES
9. REFERENCES AND IMPORTANT WEBSITES
10. APPENDICES
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1. SCOPE AND OBJECTIVES
These regulations apply to all employees, guest researchers and students working at the
Department of Geology at the University of Tromsø. The regulations are to ensure that all work at the Department of Geology is carried out safely and according to existing legislation and guidelines, in order to safeguard staff, students and guests against accidents and injuries, and buildings, equipment and environment against damage. The regulations encompass all activities associated with the Department of Geology, including laboratory work, field work and cruise work.
2. RESPONSIBILITY AND AUTHORITY
• The head of the department has the ultimate responsibility that all activities associated to the department are conducted according to existing legislation and guidelines.
•
The head of administration is responsible for the daily coordination of health, safety and environment ( HSE ) work at the department.
• The safety deputies (verneombud) supervise the HSE work at the department and check that problems and requirements are followed up.
•
Each individual (employee, student, guest researcher) must ensure that their work is performed according to existing regulations and working routines and that they have received compulsory training in health and safety. Each individual is responsible for reporting accidents and dangerous situations.
• Supervisors and the student advisor are responsible to ensure that their students have received sufficient, compulsory training in health and safety and that laboratory, field and cruise work carried out by students is safe.
•
Course lecturers are responsible for student safety during course work.
3. SAFETY SERVICE ORGANISATION AT THE UNIVERSITY OF TROMSØ
The University of Tromsø has an organised safety service, which has as tasks to secure a greater influence and control of the employees on the implementation of safety regulations and to work as a support and information service for the employer. The safety service includes safety deputies, chief safety delegates and the work environment committee. In addition, the HSE personnel at the university are an important resource and support in health and safety issues for both staff and employers. Names of the current safety deputies and chief safety delegate at the department can be found on: http://uit.no/hms/6507/2 and on the department of geology website under HMS.
Safety deputy
The safety deputies are the employees’ representatives in the organised safety service. They will safeguard the interests of and provide advice to employees in all matters concerning the social and physical working environment. Safety deputies will ensure that the requirements of the Work Environment Law (arbeidsmiljøloven) are followed.
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Chief safety delegate
The chief safety delegate has as duty to coordinate the activities of the safety delegates in their own area. A representative of the chief safety delegates is a member of AMU, the Work
Environment Committee.
Work Environment Committee (AMU)
The AMU is a decision-making and advisory liaison committee. The committee takes part in planning safety and environment-tasks, and carefully follows the development in questions concerning the health, safety and environment of employees. All issues regarding safety and work environment that are not corrected straight away can be referred to either the AMU or one of the safety deputies. Employer, employees, PhD students and students are represented in the committee, in addition to representatives for HSE personnel, the employees’ health service and the technical department.
4. INTERNAL CONTROL
The University of Tromsø has implemented systematic HSE work. A number of internal guidelines have been prepared to help staff to conduct their daily work safely and according to the legislation. The systematic HSE work contributes to a working environment that encourages staff and students to be disciplined, safe and able to act correctly in different situations that can occur. The head of the department is responsible for the HSE work at the department, but supervisors are responsible for informing MSc and PhD students about internal guidelines and working routines. Under supervision of the head of department and the safety deputies, the department carries out an annual internal HSE assessment according to university guidelines. The results are kept in the internal HSE handbook and a copy is sent to the faculty, which assists in following up suggested improvements. The internal HSE handbook is available from the head of administration or the safety deputies.
5. COMPULSORY TRAINING
All staff, postgraduate students, PhD students and guest researchers who will work in the laboratory, in the field or on a boat must complete the compulsory safety training course
(BIO-3309: Safety in the laboratory, field or on a cruise). Additional local training in laboratory techniques and working routines will be given if necessary.
6. GENERAL HEALTH AND SAFETY RULES
• All employees, guest researchers and students must comply with the existing rules and guidelines, instructions given by superiors, and notices and signs available.
•
Accidents and dangerous situations must be reported as soon as possible to the supervisor, safety deputy or department management. The internal emergency number 199 is available 24 hours a day and can provide assistance in case of accidents. The department management must always be informed in case of accidents that require follow up. In case of serious accidents, the Norwegian Labour Inspection (Arbeidstilsynet) and the police should be informed as well.
• Immediate need for medical attention or ambulance: contact either the internal emergency number 199 or the ambulance 0 – 113.
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• All employees, guest researchers and students must make themselves familiar with the local emergency plan (appendix 1).
•
All employees, guest researchers and students should make themselves familiar with the available protective equipment and the location of the nearest first aid equipment
(including the location of the emergency shower and eye wash). Let the laboratory leader, head of administration or safety deputy know if anything is missing or faulty.
•
All (near) accidents and damages must be reported to the head of administration and the safety deputy. The internal (near) accident and damage form can be obtained from the administration or can be downloaded from the university’s health, safety and environment website http://uit.no/hms .
• Always lock the door when you are leaving your office or are the last to leave a laboratory
(to prevent theft and intruders). Report suspicious persons or activities to the department management.
•
Smoking is not allowed in any of the department’s buildings.
• Storage of food or drink in the cold storage rooms (kjølelager/fryselager) at the department/Fløya/Kræmer is not allowed.
7. FIRE PROCEDURES
• Fire instructions are available (on the wall) near the entrances in every building and on every floor. All employees, guest researchers and students should make themselves familiar with these instructions and with the escape routes, location of nearest fire extinguishers and fire warning boxes. Become familiar with how to use the fire extinguishers.
• All buildings are equipped with automatic fire alarms based on smoke and heat detectors.
The fire brigade is alerted automatically.
•
In case of fire: try to put out the fire, but do not take any risks. Remove inflammable materials or objects that are near the location of the fire as soon as possible.
• If you discover a fire, warn the authorities. If the fire alarm is not triggered automatically, immediately contact 0-110 (fire brigade), 199 (internal emergency number) or break a fire warning box. Give the room number.
• In case of fire alarm: everyone must evacuate the building. Close gas outlets. Close, but do not lock, all office and corridor doors. Use the closest exit, do not use the elevator.
Personnel responsible for evacuation must make sure that all staff and students leave the building. List of responsible persons and their respective areas and tasks is enclosed
(appendix 1).
•
The assembly location in case of evacuation is on the walk bridge over Tverrforbindelse.
•
Do not re-enter the building before the fire brigade or those responsible for checking the building in case of a fire alarm have reported that it is safe to return.
• Keep all escape routes clear and tidy. It is not allowed to place furniture in the corridors that are used as escape routes.
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8. LABORATORY SAFETY RULES
8.1 RESPONSIBILITY AND AUTHORITY
The head/administrative leader of the department has the ultimate responsibility that all laboratory work at the Department of Geology is conducted in a safe manner. The safety deputy’s role is to check that the requirements are followed. The daily responsibility that all laboratory work is carried out safely and according to existing guidelines and work procedures is divided as follows:
Main laboratory general:
Laboratory courses:
Emilbua:
Microscope laboratory: avdelingsingeniør Trine Dahl course lecturer
TBA førsteamanuensis Nils Martin Hanken
Mineral separation laboratory: førsteamanuensis Kåre Kullerud
Experimental petrology laboratory: professor Holger Stünitz
Refridgerated and freezer rooms IG, Fløyalager, Kræmerlager: TBA
Fløyalager general: IG head of department/administrative leader
The head of department/administrative leader and the acting HSE leaders, as named above, have the following responsibilities:
• to ensure that the conditions are such that the existing guidelines can be complied with
• to carry out risk assessment of all new methods using hazardous chemicals
• to assess substitution of strongly poisonous/ionising chemicals with less hazardous chemicals (substitution rule)
• to ensure that as few as possible persons are exposed to hazardous chemicals
• to ensure that employees and students are familiar with accident and health risks connected with the laboratory work and that they receive the compulsory training, exercise and instruction
• to assess which employees require health examination
• to ensure that local routines for the handling of hazardous chemicals exist
• to ensure that all necessary protective equipment is available and used
• to ensure that accidents and near accidents are reported immediately
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Supervisors
Supervisors must ensure that the laboratory work performed by students is carried out according to the regulations and working procedures and that the students have received sufficient training.
Individual users
Each individual user (employee, student, guest researcher) must ensure that laboratory work is performed according to the regulations and working procedures. Those performing the work are themselves responsible for:
• following existing guidelines and work procedures
• completing compulsory training
• using available protective equipment
• reporting accidents and dangerous situations
8.2 PROCEDURES/DESCRIPTIONS
8.2.1 Training
All employees, PhD students and course leaders who wish to use the laboratory must complete the compulsory laboratory safety course (BIO-3309). In addition all laboratory users must familiarise themselves with existing local guidelines and work routines. All new users will be offered individual training, by the laboratory personnel, specified towards the type of work they will be performing.
8.2.2 Fire instructions
All laboratory users must make themselves familiar with the location of fire extinguishers and fire blanket in the laboratory.
8.2.3 Reporting
All use of the laboratories must be discussed with the responsible leader beforehand. All chemicals brought into the laboratories must be reported to the laboratory personnel or responsible leader and stored in locked ventilated cupboards. Any (near) accidents or malfunctioning of equipment must be reported to the responsible leader.
8.3 GENERAL SAFETY
All laboratories:
•
Discuss work plan and working times with the responsible leader.
•
If it is necessary to do laboratory work outside office hours, this has to be arranged beforehand with laboratory personnel. A contact person, who can be contacted in case of an accident or problem, should be arranged.
•
There are written work procedures for most work carried out at he geology department; make yourself familiar with those that are relevant for the work to be carried out.
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• Private laboratory experiments are not allowed.
• Keep the laboratory clean and tidy.
•
Eating and drinking is not allowed in any laboratory.
•
Inform the responsible leader about any (near) accidents or malfunctioning of equipment.
• Only laboratory personnel have access to chemicals, which are stored in locked ventilated cupboards.
•
Diluted chemicals can be stored in a fume cupboard; all other chemicals must be returned to laboratory personnel for storage after use.
• All glassware and other containers containing (diluted) chemicals or chemical waste must be clearly labelled with content, date and name.
• No new chemical is introduced to the laboratories without contacting laboratory personnel.
•
Read through the necessary chemical safety data sheets before using a chemical. There are
2 sets with safety data sheets for all chemicals used in the geology department available in the main laboratory. Make yourself familiar with where to find these. All chemical safety data sheets are also available electronically from the University of Tromsø chemical database (stoffkartoteket) at http://uit.no/hms/6516/.
• Be strict with personal hygiene; wash your hands with soap after laboratory work, in particular after working with chemicals and sediments.
•
Take off gloves and lab coat when leaving the laboratory.
• As far as possible, all work with chemicals should be carried out in a fume cupboard.
• Always use disposable gloves and lab coat when working with chemicals.
•
Use eye protection in addition to disposable gloves and lab coat when working with strong concentrated acids.
• Remember to add acid to water when diluting strong acids and not water to acid.
•
When not in use, all fume cupboard windows must normally be down.
•
Become familiar with waste procedures and dispose of all waste in the proper way.
• Be considerate of other users.
Emilbua:
• Ear and eye protection must be used when cutting or crushing rocks.
• Dust mask must be used and air suction pipe must be on when crushing rocks.
•
All equipment and rooms must be cleaned after use and all samples and material must be removed.
Sagerom main laboratory:
•
Ear and eye protection must be used when cutting samples.
• All equipment and the room must be cleaned after use.
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Grovlab main laboratory:
• Ear and eye protection must be used when cutting cores.
•
All equipment and the room must be cleaned after use.
Main laboratory:
• All glassware and other containers containing (diluted) chemicals or chemical waste must be clearly labelled with content and date.
• Diluted chemicals can be stored in a fume cupboard; all other chemicals must be returned to laboratory personnel for storage in the ventilated chemical storage cupboard after use.
8.3.1 Protective equipment
Check with laboratory personnel and/or in the written work procedures what protective equipment is necessary before you start your work. The list below contains information of what protective equipment is available at the department and where it can be found:
Lab coats : storage room 3 rd floor corridor. Used and dirty lab coats are also disposed here.
Disposable safety gloves : drawer main laboratory, thin section laboratory, mineral separation laboratory.
Temperature protective gloves : near the freezer or the heating cupboard in the main laboratory.
Safety goggles : Emilbua, main laboratory (grovlab, sagerom)
Ear protection : Emilbua, main laboratory (grovlab, sagerom)
Plastic coats : Emilbua, main laboratory (grovlab, sagerom)
Leather apron : main laboratory (smeltelab)
Particulate respirators/dust masks : Emilbua, main laboratory (sagerom)
Eye shower bottles : Emilbua, main laboratory
8.3.2 Chemicals
All chemicals are stored in locked ventilated cupboards to which only laboratory personnel have access. Contact laboratory personnel if chemicals are needed and return any chemicals to laboratory personnel after use. Disposable gloves and lab coat must be used for all work with chemicals.
Chemicals are stored in separate storage cupboards based on their acidity (acids and bases should be kept from each other) and on the degree of fire hazard. The chemical storage cupboards are marked and an alphabetical list of the chemicals contained in each cupboard is available on the door. There are 2 sets with safety data sheets for all chemicals used in the geology department available in the main laboratory: one set can be found near the entrance to the main laboratory, the other in the mineral separation lab. In case of evacuation (fire), the evacuation personnel responsible for the main laboratory (Appendix 2) should take a set with them in order to make this information available to the fire brigade if necessary.
The department is required to report all chemicals that are used and/or stored at the department to the University of Tromsø’s chemical database (stoffkartoteket http://uit.no/hms/6516/ ). It is the responsibility of the responsible leaders to ensure that the database is up to date. Changes should be reported to avdelingsingeniør Coby Weber, who is in charge of the maintenance of the chemical database for the departments of biology and geology.
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Appendix 3: Chemical danger symbols
Appendix 4: Limit values
8.3.3 Gas bottles
- Gas bottles should be handled by laboratory personnel only. Before transporting used bottles, remove the pressure regulation valve and replace the safety hood. Only use the special bottle trolleys for transportation.
- Gas bottles should be secured to the trolley during transport and by a metal chain to the wall during usage/storage.
- All rooms where gas bottles are used should be marked with “Gas under pressure” or
“Inflammable gas” symbols on the entrance doors.
8.4 WASTE HANDLING
All waste must be disposed of in a proper way and according to the guidelines. If in doubt, ask laboratory personnel.
Clean glass is collected in the yellow clean glass container in the main laboratory. The clean glass container must be regularly emptied in the glass container outside entrance B of the naturfagbygget (next to the garages). Only clean glass, free of chemicals and residues and without lid, can be disposed of in the clean glass container. If clean containers are marked with chemical danger symbols, these symbols should be crossed out.
Clean plastic is collected in the transparent plastic rubbish bag outside the grovlab and will be emptied by the cleaning staff.
Chemical waste must be labelled with content and chemical danger symbols and can be delivered to the main laboratory at the Department of Geology for temporary storage, but only after discussion with laboratory personnel. If chemical waste is to be stored temporarily in the main laboratory it must be stored in the locked and ventilated chemical cupboards. Chemical waste must be delivered to the hazardous waste depot at the Faculty for Medicine (Randi
Sælebakke, 44058). Transport from the Department of Geology to the hazardous waste depot occurs along public roads and must therefore be in compliance with ADR regulations.
Laboratory personnel are responsible for disposal of chemical waste, either through delivery to the chemical waste depot or by pre-arranged pick-up by the chemical waste truck.
Strongly diluted acids can be poured down the sink using the acid resistant sink only.
Special risk and sharp waste is collected in the yellow plastic special risk waste container in the main laboratory. Waste that can be disposed of in this container includes glass with chemical residues, disposable gloves, ceramic crucibles, needles and blades, pipettes.
Paper and carton. Carton is carried to room 2405 to go in the paper press. Paper is collected in paper waste containers in the corridor outside the main laboratory.
Other non hazardous waste is collected in the small rubbish bins with transparent plastic bags placed at different locations in the laboratories. The small bins should be emptied in the large non hazardous waste bin with transparent plastic bag in the corridor outside the main laboratory. When full, laboratory personnel are responsible for properly closing and labelling
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the non hazardous waste bags with name and room number. Full, labelled, bags can be left next to the bin for collection by cleaning personnel.
Large non hazardous waste products (plastic liners, metal, etc.) should be disposed of, by the user, in the container outside entrance B.
8.5 USE OF LABORATORIES AFTER WORK HOURS
All laboratory activity after work hours should be discussed with the responsible leader first and should include:
•
Work procedures that will be used
• Use of protective equipment
• Name and phone number of contact person
8.6 EMERGENCY AND FIRST AID EQUIPMENT
Before starting work in the laboratory, make yourself familiar with the locations of:
•
Fire hose, fire distinguishers (all laboratories)
•
Fire blanket (main laboratory)
• Body and eye shower (main laboratory)
• First aid kit (on the wall in the main laboratory)
9. REFERENCES AND IMPORTANT WEBSITES
Poison information service:
Electronic chemical database: http://www.shdir.no/giftinfo/ http://uit.no/hms/6516/
Health and safety Department of Geology: http://uit.no/geologi/laboratoriene/9
Health and safety University of Tromsø: http://uit.no/hms/
Guidelines for handling hazardous waste: http://uit.no/hms/6497/2
General guidelines:
General work procedures:
Laws and regulations:
BIO-3309: http://uit.no/hms/5889/4 http://uit.no/hms/5889/ http://uit.no/pek/1788/29 http://uit.no/hms/5888/2?SubjectId=1&From=0
10. APPENDICES
Appendix 1: Evacuation plan and list of evacuation personnel in Naturfaggbygget
Appendix 2: Map of Naturfagbygget with evacuation zones
Appendix 3: Chemical danger symbols
Appendix 4: Limit values chemical waste
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Appendix 1: Evacuation plan and list of evacuation personnel in Naturfaggbygget
In case of a fire alarm/emergency:
•
All individuals must leave the building
•
Evacuation from the first floor through the east exit
• All individuals must assemble on the walk bridge over Tverrforbindelse
• Evacuation personnel must wear their orange vests
•
Evacuation personnel must check their areas before leaving the building
• Evacuation personnel responsible for the main laboratory must take with them one copy of the chemical safety data sheets
Evacuation personnel:
First floor Naturfagbygget
North (main laboratories + pauserom + rekvisitalager): Steinar Iversen/Ingvild Hald
Southwest (offices SW + class rooms + canteen): Stig Arne Holtedahl/ Kai Rune Mortensen
East corridor: Morten Hald/Erling Ravna
Second floor Naturfagbygget:
North: Sissel Kaino/Ivar Folstad
West: Gerd Anne Haugan/Anne Høydal
East: Rigmor Reiersen/Coby Weber
South: Lennart Nilsen/Christin Jensen
Third floor Naturfagbygget:
Whole floor: Tove Midtun/Bjørn Ivar Evje
Paviljong Sør : Mathias Forwick/Steffen Sørensen
Paviljong Nord :
North-south corridor: Jan Sverre Laberg
East-west corridor: Virve Ravolainen
Klimalabben : Kjell Nilsen/Leidulf Lund
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Appendix 2:
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Appendix 3: Chemical dangers symbols
F
M EGET B RANNFARLIG
H IGHLY F LAMMABLE
F+
E KSTREMT B RANNFARLIG
E XTREMELY F LAMMABLE
O
O KSIDERENDE
O XIDIZING
E
E KSPLOSIV
E XPLOSIVE
X I
I RRITERENDE
I RRITANT
C
E TSENDE
C ORROSIVE
X N
H ELSESKADELIG
H ARMFUL
T
G IFTIG
T OXIC
T+
M EGET G IFTIG
V ERY T OXIC
N
M ILJØSKADELIG
D ANGEROUS FOR THE
ENVIRONMENT
R
R ADIOAKTIV
R ADIOACTIVE
B
HELSEFARLIG BIOLOGISK
MATERIALE
B IOHAZARD
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Attachment 4: Limit values
Below these risk levels, the substance may be handled/destructed by the user; see also
4.3 in the guidelines for handling of hazardous waste.
Classified according to propertybased criteria:
Extremely flammable, Flammable
R10, R11, R12
Oxidizing
R7, R8, R9
Extremely toxic
R26, R27, R28,
R39/26/27/28
Toxic
R23, R24, R25,
R39/23/24/25,
R48/23/24/25
Harmful
R20, R21, R22, R65
R68/20/21/22
R48/20/21/22
Corrosive
R35
Corrosive
R34
Irritating
R41
Irritating
R36, R37, R38
Allergenic
R42/43
Carcinogenic
R45, R49
Carcinogenic
R40
Causing genetic damage
R46
Causing genetic damage
R68
Causing reproductive damage
R60, R61
Causing reproductive damage
R62, R63
Causing environmental damage
R59
Hazard code
F+, F
O
T+
T
Xn
C
C
Xi
Xi
Xn/Xi
T
Xn
T
Xn
T
Xn
N
Percentlimits/values
Flashpoint below or equal to 55 into sink
Not into sink
0,1%
3%
25%
0 C. Not
Total concentration below or equal to
Total concentration below or equal to
Total concentration below or equal to
Total concentration below or equal to
1%
Total concentration below or equal to
5%
Total concentration below or equal to
10%
Total concentration below or equal to
20%
Concentration below or equal to 1%
Concentration below or equal to 0.1%
Concentration below or equal to 1%
Concentration below or equal to 0,1%
Concentration below or equal to 1%
Concentration below or equal to 0,5%
Concentration below or equal to 5%
Concentration below or equal to 0,1%
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Causing environmental damage
R50/53
Causing environmental damage
R51/53
Causing environmental damage
R50, R52, R53
R52/53
N
N evt. N
Concentration below or equal to 0,25%
Concentration below or equal to 2,5%
Concentration below or equal to 25%
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I have read through the regulations that are to be followed at Department of Geology at the University of Tromsø.
.........................................................................
Name
……………………………………………
Name of supervisor
…………………………
Date
…………………………………….
Signature
This page is delivered to the head of administration at the Department of Geology.
……………………………………………………….
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