INVITATION FOR BID
BUS CAMERA AND DVR SYSTEM
April 11, 2016
INVITATION FOR BID
BUS CAMERA AND DVR SYSTEM
The County of Lackawanna Transit System (COLTS), the public transportation provider in Scranton and
Lackawanna County, in accordance with directives from the U. S. Department of Transportation and the
Pennsylvania Department of Transportation, is seeking bid quotations for the purchase of new camera
and DVR systems for its buses and paratransit vans.
All bids and related documents will be subject to the financial assistance contract between the Federal
Transit Administration (FTA), the Pennsylvania Department of Transportation (PennDOT) and COLTS.
COLTS will not discriminate against any bidder because of race, color, religion, sex, or national origin.
Any firm or person who enters into a contract with COLTS must agree to comply with any and all FTA
and Commonwealth of PA laws regarding the prohibition of discrimination. All bidders, by submitting a
bid, shall accept the affirmative duty to ascertain and comply with such laws.
Copies of the IFB package can be requested by e-mail at dhein@coltsbus.com or obtained from our
website, www.coltsbus.com. All questions regarding the IFB are to be directed to Douglas A. Hein,
Director of Grants and Finance.
One (1) original and two (2) copies of the bid must be submitted in the format outlined and marked
“Camera/DVR System”. Completed bid packages are due at the offices of COLTS no later than noon
(12:00 P.M. EST) on May 10, 2016. Bids should be addressed to:
Douglas A. Hein
County of Lackawanna Transit System
800 North South Road
Scranton, PA 18504
Bids received later than noon (12:00 P.M. EST) on May 10, 2016 shall be rejected. The County of
Lackawanna Transit System reserves the right to reject any and all bids. This IFB does not commit the
County of Lackawanna Transit System to award a contract, to pay any cost incurred in the preparation of
a bid, or to procure on contract for services.
COLTS – Bus Camera & DVR System
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1.1 Submission Instructions
COLTS desires to contract with a qualified bidder for the purchase of bus camera and DVR systems.
COLTS reserves the right to reject any and all bids received as a result of this request, or to negotiate
separately with competing bidders.
1.1.1
Quantity
The bidder shall submit one (1) original and two (2) copies of its bid.
1.1.2
Due Date
In order to be considered, bids must be received at the offices of COLTS by noon (12:00 P.M. EST) on
Tuesday, May 10, 2016. Failure of the U.S. Postal Service or other delivery service to deliver bid
packages on time shall result in the bid not being opened or considered. Bids should be clearly marked
“Bike Racks” and delivered to:
Douglas A. Hein
County of Lackawanna Transit System
800 North South Road
Scranton, PA 18504
1.1.3
Proprietary Information
Any information contained in the bid that the bidder considers proprietary must be clearly identified as
such. COLTS will respect requests for non-disclosure of proprietary information to the extent that
information so restricted conforms to the Freedom of Information Act and the Pennsylvania Sunshine
Laws.
1.1.4
Forms
Appendices A, B & C of this solicitation contain certain forms that are mandatory in the bid process.
These forms must be executed and submitted in their exact format in order for the bid to be considered
responsive. Precise, unedited computer reproductions to expedite the bid preparation process are
acceptable.
1.1.5
Availability of Electronic Version of this Document
The Invitation for Bids and all related forms contained herein are available electronically in Portable
Document Format (PDF). Interested parties who desire an electronic copy of this document should
contact Douglas A. Hein (dhein@coltsbus.com). Files will be sent via e-mail to the requesting party.
COLTS does not warrant the integrity or format accuracy of any file or document sent in this manner.
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1.2 Questions Concerning the Project
1.2.1
Verbal and Written Questions
Prospective bidders are encouraged to submit substantive questions, comments, and concerns in
writing. Written question received no later than 3:00 P.M. EST on May 2, 2016 will be answered in
writing and distributed via addendum to those listed on the IFB distribution list. Questions should be
addressed to Douglas A. Hein of COLTS at 800 North South Road, Scranton, PA 18504. E-mailed
questions (to dhein@coltsbus.com) will be considered as written; however, no telephone solicitations
will be honored.
1.2.2
Approved Equals
Wherever brand, manufacturer, or product names are used they are included only for the purpose of
establishing a description of minimum quality of the requested item unless otherwise specified. This
inclusion is not to be considered as advocating or prescribing the use of any particular brand or item or
product. However, approved equals or better will be accepted only when previously approved by the
County of Lackawanna Transit System.
All requests for approved equals shall be received in writing. Changes to the specifications will be made
by addendum. Bidders may discuss the specification with the County of Lackawanna Transit System;
however, requests for changes shall be written and documented.
When an approved equal is requested, the bidder shall demonstrate the quality of its product to the
County of Lackawanna Transit System, and shall furnish sufficient technical data, test results, etc. to
enable the County of Lackawanna Transit System to determine whether the bidder’s product is or is not
equal to specifications.
1.3 Bid Format
1.3.1
Minimum Requirements – Technical Bid Format
At a minimum, each technical bid should contain the following elements organized in the following
fashion and in the order listed.

Cover: IFB Project title and bidder’s name

Letter of Transmittal: This letter must include the name, address, and phone number of the
bidder’s contact person and that of the firm. The period of time for which the offer will be
honored, which should be at least 90 days from the date of the bid. One original must be signed
by an authorized officer of the bidder.
COLTS – Bus Camera & DVR System
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
Official bid form – Appendix A - The County of Lackawanna Transit System will not be
responsible for expenses incurred in preparing and submitting the bid. Such costs should not be
included in the bid.
The information requested is required to support the reasonableness of the proposed cost and
is for the review of the County of Lackawanna Transit System only. It will not be shared with
other bidders or released to the general public except in the form of total contract value. The
price must be binding for the life of the contract if a Notice to Proceed is issued within ninety
(90) days of submission. The Grand Total must be binding for this period and may become the
“Not to Exceed” Amount issued with the Notice to Proceed.

Required Certification and Assurances – Appendix B - The bidder must indicate its compliance
with certain Federal and state executive orders, laws, statues, and regulations to be considered
for award.

References Form – Appendix C – The bidder must include five (5) organizations that represent
work that is similar to this procurement. Include the company name, address, contact person,
telephone number, contract amount, and length of contract.
1.3.2

Submission of Supplemental Material
Bidders will be permitted to submit any additional information they consider relevant to the
project scope of work and the project at hand. Such supplemental materials, if submitted,
should be in addition to the bid, not contained in the bid itself. Only one copy of any
supplemental material should be submitted.
1.4 Bid Evaluation
1.4.1
Bid Evaluation

It is the intent of the County of Lackawanna Transit System to award a contract to the
responsive and responsible bidder whose bid conforming to this IFB, is the lowest in price.
Factors such as discounts, transportation costs and life cycle costs will be considered in
determining which bid is lowest in price.

A responsible bidder possess the ability to perform successfully under the terms and conditions
of this procurement

The low bidder will be required to demonstrate its ability to perform services contained in the
solicitation in a timely manner and to the complete satisfaction of the County of Lackawanna
Transit System. Doubt as to technical ability, productive capability, and financial strength which
cannot be resolved affirmatively may result in a determination of non-responsibility by the
County of Lackawanna Transit System.

If the low bidder is eliminated, then the second lowest bidder will be required to demonstrate
its ability to perform services as described herein. This process will continue to the next lowest
bidder until a bidder successfully meets the specifications requirements.
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
1.4.2


The County of Lackawanna Transit System reserves the right to investigate the qualifications of
all bidders under consideration to confirm any part of the information furnished by a proposer,
or to require other evidence of managerial, financial or other capabilities which are considered
necessary for the successful performance or the contract.
Single or unbalanced bids
In the event a single bid is received, the County of Lackawanna Transit System may cancel the
solicitation, change the requirements to allow for more bids, resolicit bids, or evaluate the bid
based on the established criteria.
The County of Lackawanna Transit System may determine that a bid is non-responsive if the
prices proposed are materially unbalanced. A bid is materially unbalanced when it is based on
process significantly less than cost or prices significantly overstated relative to cost.
1.5 Disadvantaged Business Enterprise
If not addressed under subcontractors, please identify any participation in the project by a
disadvantaged business enterprise. A listing of all certified DBE firms in the Commonwealth of
Pennsylvania can be viewed at www.paucp.com.
The County of Lackawanna Transit System (COLTS) has established a Disadvantaged Business Enterprise
(DBE) program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR
Part 26. COLTS has received Federal financial assistance from the Department of Transportation, and as
a condition of receiving this assistance, COLTS has signed an assurance that it will comply with 49 CFR
Part 26.
It is the policy of COLTS to ensure that DBEs as defined in part 26, have an equal opportunity to receive
and participate in DOT-assisted contracts. It is also our policy:
1. To ensure nondiscrimination in the award and administration of DOT-assisted contracts;
2. To create a level playing field on which DBEs can compete fairly for DOT-assisted contracts;
3. To ensure that the DBE Program is narrowly tailored in accordance with applicable law;
4. To ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to
participate as DBEs;
5. To help remove barriers to the participation of DBEs in DOT-assisted contracts;
6. To assist the development of firms that can compete successfully in the market place outside
the DBE Program.
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The Executive Director has been delegated as the DBE Liaison Officer. In that capacity, the Executive
Director is responsible for implementing all aspects of the DBE Program. Implementation of the DBE
Program is accorded the same priority as compliance with all other legal obligations incurred by COLTS
in its financial assistance agreements with the Department of Transportation.
COLTS has disseminated this policy statement to the Board of Directors and all of the components of our
organization. We have distributed this statement to DBE and non-DBE business communities that
perform work for us on DOT-assisted contracts. COLTS’ policy statement will appear in local and transitoriented publications once a year and will be included in all Requests for Proposals and Invitations for
Bids.
1.6 Contract
1.6.1
Award of Contract

COLTS anticipates award of a contract at its regularly scheduled Board meeting on April 19,
2016. A Notice to Proceed is anticipated within one (1) month, following receipt of necessary
documentation, such as insurance certificates from the selected vendor.

The County of Lackawanna Transit System reserves the right to award to other than the low
bidder and to award any or all items of the bid.

If awarded at all, the bid may be awarded to the bidder whose total price is lowest, whose bid is
responsive to the invitation thereof, and who is determined to be technically and financially
responsible to perform as required. The County of Lackawanna Transit System reserves the
right to accept another bid if it is in the best interest of the Authority. Conditional bids and any
bid taking exception to these instructions or conditions may be considered non-responsive and
may be rejected.
1.6.2
Contract Type
COLTS will enter into a firm, fixed fee contract with the selected vendor.
1.6.3
Time for Completion
COLTS intends to negotiate with the lowest priced, responsible bidder to establish a project schedule.
The desired time frame for completion of this contract is four (4) months although COLTS will seek a
schedule that is mutually satisfactory to all parties.
1.7 Bid Summary
1.7.1
Procurement Schedule (Tentative)
Advertisement of Request for Bid
Release Date for IFB
COLTS – Bus Camera & DVR System
April 11, 2016
April 11, 2016
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Deadline for written questions
Bids due
Contract Award / Notice to Proceed
May 2, 2016
May 10, 2016
May 17, 2016
2.1 Technical Specifications
2.1.1
General Provisions
2.1.2
Technical Specifications
The DVRs and cameras shall have the following specifications:
HD800 8 Channel Mobile Digital Video Recording System
Digital Video Recorder (DVR) Minimum Specifications

The DVR shall record 8 video channels simultaneously, switching
systems are not acceptable.
 All 8 channels shall be capable of recording at 720 x 480 at 30fps simultaneously.
 The DVR shall record a separate audio channel with each video channel.
 The DVR shall support data storage on 2.5” mobile ruggedized hard drives.
 The DVR hard drive shall connect to a PC or laptop via a USB cable.
 The DVR shall provide a “One Touch Download” feature to download recordings
with a
single key press.
 The DVR shall be able to transfer recorded video and audio to a removable USB
Flash drive.
 It shall be possible to prioritize alarm video segments (up to 5 levels) for
auto download to the USB port.
 It shall be possible to use the USB port as a mouse port for operation and setup of
the DVR.
 The DVR shall have a front-mounted SD card port which records a removable
copy of alarm event video. This removable copy shall be in addition to the
copy stored normally on the DVR hard drive.
 The DVR shall be capable of both vertical and horizontal mounting, including undermount.
 The DVR shall use h.264 video compression for all channels.
 The DVR shall provide Selectable Resolution: CIF (352X240), 2CIF
(720X240), or D1 (720X480) (3 settings).
 The DVR shall provide Selectable Frame Rate: 1, 2, 3.75, 5, and 7.5,10,15,20,25,30
frames
per second per channel.
 The DVR shall provide full D1 (D1 @ 30 fps) on all channels simultaneously
(240fps @ D1 total composite frame rate).
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

The DVR shall provide selectable quality settings on each channel: 1-9 (9 settings).
The DVR shall provide resolution, frame rate, and quality
settings configurable independently for each video channel.
 The DVR shall provide dual stream encoding – configurable low-bandwidth substream for
3G/4G viewing.
 The DVR shall show predicted record time displayed in user interface.
 The DVR shall provide automatic hard drive overwrite or write-once
modes – user selectable.
 The DVR shall provide alarm event tagging for automatic/manual download
and to provide fast access to alarm events during playback.
 The DVR shall provide alarm triggering based on panic button, input (brakes,
stop arm, etc. - up to 8 total), vehicle speed, acceleration (collision, hard
braking, etc.), or J1939 data.
 The DVR shall provide alarm video protected from overwrite. The protection shall
be
selectable for 0, 3, 7, 10, 15, 20, 30, 45, or 60 days, or continuously protected.

The DVR shall provide increased frame rate on alarm occurrence: up to
30 frames per second.
 The DVR shall provide vehicle data, including inputs, speed, acceleration, and GPS
coordinates stored continuously with video at all times – “black box” data recording
functionality.
 The DVR shall provide time stamp, vehicle ID, camera names, and vehicle data
permanently embedded in video data as metadata – no video shall
permanently obscured by text.
 The DVR shall provide audio, video, and vehicle data stored fully synchronized in a
proprietary tamper-resistant file format with no known editing method
to assure the integrity of video evidence chain of custody.
 The DVR shall include an infrared remote control with 2 AAA batteries, mounting
brackets
with hardware, 2 hard drive module keys and bilingual warning stickers.
Hard Drive Module Minimum
Specifications
 The hard drive module shall be a removable, locking hard disk drive (HDD) housing
with 2.5
HDD with up to 1TB capacity options available.
 The hard drive module shall provide shock and vibration dampening fully integrated
into
HDD housing.
 The hard drive module housing shall be constructed of metal.
 The hard drive module shall have an Integrated heater for operation down to -40˚C.
 The hard drive module shall have a USB 2.0 port on HDD housing for direct
connection to a host PC – no docking station required.
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
The hard drive module shall have a key-switch on the HDD housing to lock
the USB port to prevent unauthorized access to the HDD contents and assure
integrity of video evidence.
Network
 The DVR system shall provide an optional integrated 802.11a/b/g/n (Wi-Fi)
internal to
DVR wireless card (factory option).
 The Wi-Fi factory option shall provide WEP, WPA, & WPA2 Encryption options.
 The DVR system shall provide optional 3G cellular wireless router for
remote monitoring with a variety of data plans.
 The optional 3G cellular router shall provide dual stream live view video and
audio – full or reduced bandwidth stream for efficient 3G/4G operation.
 The optional 3G cellular router shall integrate with web based vehicle tracking.
 The optional 3G cellular router shall provide mobile wireless internet access.
 The DVR system shall provide a built in Web UI accessed remotely or locally
with a standard web browser.
 The WebUI shall be able to view live or recorded video.
 The WebUI shall be able to backup recorded video.
 The WebUI shall be able to configure all DVR parameters.
 The WebUI shall be able to facilitate firmware upgrades.
 The DVR system shall provide remote viewing and backup of recorded
video through a video playback application.
 The DVR system shall provide automatic backup of recorded video through a
wireless
Automatic Download System (ADS).
 The DVR system shall provide text and Email notification of alarm events
(with optional Wi- Fi or 3G wireless router).
 The DVR system shall provide remote status and fault reporting.
Power

The DVR system shall provide a fully regulated power supply for error free
operation with any input voltage in the range from 8VDC to 30VDC.
 The DVR system shall provide a power supply that is fully protected
against overvoltage, transients, and reverse-polarity.
 The DVR system shall provide low-voltage cutoff with automatic restart.
 The DVR system shall provide a programmable system wake feature which allows
the DVR
to turn itself on even when the bus ignition is off and power is turned off.
 The DVR system shall provide programmable off delay configurable from 0 to 9
hours and
59 minutes.
 The DVR system shall allow the DVR to be switched on/off automatically by
vehicle ignition, schedule, or logical combination of both (user selectable).
 The DVR system shall provide seven day schedule with two adjustable ranges per
day.
 The DVR system shall provide a low power mode for reduced power
consumption during scheduled and timer based video archiving through a
network.
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
The DVR system shall provide 12-14 gauge pre-terminated power cable as standard.
Physical/Environmental

The DVR shall be no larger than 9.2 inches wide by 9.0 inches deep by
3.4 inches high including mounting hardware.
 The DVR system shall have an operating temperature range of at least -40°C to 65°C.
 The DVR system shall have no cooling fans or air moving devices other than free
convection.
 The DVR system shall have an industrial, extruded aluminum chassis for
cooling and vandal resistance.
 The DVR system shall have an all metal chassis construction.
 The DVR system shall have all connectors be locking type to prevent
disconnection due to shock, vibration, etc.
 The DVR system shall have all cables attach directly to the DVR with no
breakout signal cables and/or boxes required.
 The DVR system shall have no active controls on the front panel of the DVR
to be tampered with or damaged.
 The DVR system shall allow top (under-seat), bottom (floor), or vertical mounting
using the
included brackets.
 The DVR system shall require no additional shock and vibration
protection and may be hard-mounted directly to the vehicle chassis.
 The DVR system shall have optional 16 gauge steel lock box with key-lock and
piano hinged door.
 The DVR system shall have optional removable rear end panel to protect
the DVR cables from damage and/or intentional disconnection.
 The DVR system shall have optional removable front end panel to protect DVR face.
Inputs and Outputs

The DVR system shall have analog audio/video outputs on front
panel for local configuration and video review.
 The DVR system shall have 8 sensor inputs for connection to vehicle
signals for data recording and alarm / event detection.
 The sensor inputs shall have individually configurable sensor input
names as well as common presets.
 The sensor inputs shall be individually configurable as active high
(switch positive) or active low (switched ground) in firmware.
 The sensor inputs shall be individually configurable as marked events or protected
alarms.
 The DVR system shall have a J1939 interface for connection to in-vehicle network.
 The J1939 interface shall Record vehicle speed, brakes, etc. direct from vehicle
network.
 The J1939 interface shall include event detection and diagnostics from J1939
data – alarm/event detection of excessive vehicle idling, low tire pressure,
etc. (custom function – will dependent on make/model/options of vehicle).
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
The DVR system shall have an analog speedometer input with user
selectable sensitivity and calibration.
 The analog speedometer shall have displays available in MPH or KM/H.
 The analog speedometer shall provide for manual or automatic calibration.
 The analog speedometer shall provide configurable high and low speeds as
marked events or protected alarms.
 The DVR system shall have 8 camera inputs with video, audio, power and
ground on a single locking connector.
 The DVR system shall have a total of 2 Ethernet ports (RJ45 – 10/100
BaseT) on the front and one on the back of the unit for expansion (Wi-Fi,
3G, etc.), local configuration, video
review, and
archiving
(optional).
 The DVR system shall have an optional panic button to allow
driver/user to easily tag events in the recorded video.
 The panic button shall include an external record indicator to display
system status to the driver/user.
 The panic button indicator shall be capable of indicating any of the following:
o Blind Camera
o Video Loss/Camera Fault
o HDD Fault
o System Fault
o Protected alarm video on HDD
o Alarm video on HDD
o Panic alarm in progress
o Speed alarm in progress
o Acceleration alarm in progress
o Input alarm in progress
o Fault alarm in progress
o Motion alarm in progress
 The DVR system shall have an optional GPS module for continuous recording of
vehicle
location, heading, and speed, as well as configurable and automatic
time and date synchronization.
 The DVR system shall have optional external 3-axis 8G
accelerometer/inertia sensor for data recording and detection of hard
braking, accident detection, etc.
 The accelerometer shall allow each axis to be individually configurable for G force
threshold.
 The accelerometer shall allow each axis to be individually configurable as
marked events or protected alarms.
 The accelerometer shall allow for calibration (zeroing) of unit after installation in
vehicle.
 The DVR system shall have provisions for attaching an optional Drivers
Display Module for diagnostics display, data entry, and messaging.
 The DVR system shall have provision for an optional Output Module for
connection to third party systems (AVL, etc.) for status and fault reporting,
etc.
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Diagnostics





The DVR system shall have selectable audible or visible fault alerts.
The DVR system shall have video loss detection for each camera.
The DVR system shall have blind camera detection for each camera.
The DVR system shall detect system and hard drive faults.
The DVR system shall have multiple system fault indicators on the front
panel including hard drive, record and power.
 The DVR system shall have video present indicators for each camera on the front
panel.
 The optional panic button shall have remote record status and fault indicator.
 The DVR system shall provide an optional output module software
package to provide status and fault reporting to third party systems
(AVL, etc.).
 The DVR system shall provide recorded highest and lowest system
temperature and voltages along with date and time of occurrence.
 The DVR system shall provide display of current firmware versions and
available hard disk drive space.
DVR Features







The DVR system shall provide a built in clock-calendar accurate to within
±4 minutes per year across the entire operating temperature range (-40°C
to +65° C or -40°F to +160°F).
The built in clock-calendar shall include an Internal 10 year clock battery for
accurate time keeping even when removed from the vehicle.
The built in clock-calendar shall provide an embedded time stamp recorded
with video as metadata that does not obscure video.
The built in clock-calendar shall provide selectable NTP or GPS time
synchronization including time synchronization options and GMT
offset.
The built in clock-calendar shall provide customizable automatic
Daylight Saving Time adjustment.
The DVR system shall provide for local playback and configuration with
included remote control (requires monitor).
The DVR system shall provide an optional password for DVR
configuration and access through local UI, Web UI, or recorded video
playback application.
Video Playback Software



The video playback software shall provide for viewing video from all of
the following viewing sources: Hard drive, SD card, USB thumb-drive,
archived video, or remote DVR (playback or live video).
The video playback software shall provide for integration with an optional
Automatic
Vehicle Location system (AVL/GPS) facilitating a mobile video surveillance system
with AVL
solution.
The optional AVL system shall provide for actively monitoring a fleet of
vehicles with provisions for live tracking, fleet reports, and geofencing.
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
The video playback software shall provide for video selection by days on the
calendar and video segments highlighted by video type (normal or alarm).
 The video playback software shall provide for selecting video by
month/video segment/time/ or vehicle location (GPS map).
 The video playback software shall provide for the following playback
controls: time slider control with 3 zoom levels (24 hours, 1 hour, or 10
minutes), play, forward/reverse, pause,
fast forward/reverse (2-32X speed), slow forward/reverse (1/2,1/4,1/8 speed).
 The video playback software shall provide for advanced search of recorded
video with included capability to color code inputs to better differentiate
them for reviewing purposes.
 The video playback software shall provide for searching video by: Date/time,
alarms, inputs
(brakes, yellow warning lights, red warning lights, stop-arm, front door, rear
door, brakes, turn signals), ignition on/off, panic button, vehicle speed
over/under, acceleration, vehicle location (GPS geo-fence), motion alarm,
system alerts (blind camera, camera fail), text message.
 The video playback software shall correlate alarm video segments with their
corresponding location on the GPS map such that location of the alarm video
will be noted on the map and clicking on the alarm map segment will display
the appropriate video for the alarm.
 The video playback software shall provide for GPS mapping and display of
vehicle location, route, bread crumb trail and alarms all synchronized with
video playback.
 The video playback software shall provide for GPS mapping and search
integration. The ability to click on any point within the displayed
location/route/bread crumb trail and have
the software playback system go directly to the associated recorded video and start
playing
shall be included as part of the software package.
 The video playback software shall provide for information display inputs
(brakes, lights, etc.), ignition on/off, company name, vehicle ID,
acceleration, GPS coordinates, vehicle
speed, text message, system voltage, system temperature or HDD temperature.
 The video playback software shall provide for graph display inputs
(brakes, lights, etc.), panic button, ignition on/off, acceleration, vehicle
speed, system voltage, system or HDD temperature.
 The video playback software shall provide for user configurable window
configurations and channel assignment on the display screen.
 The video playback software shall provide for up to 18 simultaneous
windows, 24 possible window configurations with 4:3 and 16:9 optimized
configurations, single channel zoom
function, full screen function, simultaneous synchronous display of multiple video
channels
along with information display/graph display/GPS map.
 The video playback software shall provide for a “Save Video Clip
Proprietary” file format that saves all video/audio channels and vehicle
data in a single file, manual or graphical time/date range selection,
COLTS – Bus Camera & DVR System
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automatic or user configured file name and/or location in a proprietary
and tamper resistant file.



The video playback software shall provide for one step conversion to AVI or MP4 file
(H.264) and metadata (GPS, etc.) export.
The video playback software shall provide for Blur Tool to easily blur
video for passenger privacy. Blur capability shall be available in all 8
channels of video playback software and
shall have the ability to be used in one or all video channels simultaneously.
The video playback software shall provide for a Snapshot save tool to
save still images from any video screen. Snapshot capability shall be
available on all 8 channels of video.
Warranty
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All provided equipment shall include a minimum 3 year warranty.
Extended warranty periods shall be available upon request.
Cameras
Box, Dome, and Interior / Exterior wedge designs available
Integrated IR illuminators (optional on dome) with intelligent IR illumination control
Available with 2.8, 4, 6, 8, 12, and 16mm lenses (varies by model)
Vandal resistant die-cast metal housings and polycarbonate domes/windows on all models
IP68 rating on Exterior wedge designs
Built in high quality microphone with level adjustment on all cameras (excluding exterior
wedge)
Single cable connection to DVR – video, audio, and power on a single, high quality, low loss,
shielded cable with locking connectors
Pre-terminated cables available in 6’ to 60’ lengths
The software shall have the following specifications:
Metadata Analytics
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Software shall provide a variety of visual, graphical, and geographical representations of
continually archived data about both the entire fleet, and individual vehicles.
Software shall provide open-ended search capabilities to allow users the ability to instantly
find occurrences of specified conditions across ranges of vehicles.
Software shall allow contextual navigation between calendar days and multi & singlevehicle views.
Software shall allow constraint of data to the selected day only.
Software shall allow selection of all vehicles' or any sub-group of vehicles which presents
data related to that group.
Software shall allow selection of any individual vehicle which presents vehicle-specific data.
Software shall allow users to search for specific combinations of data across the selected
calendar day.
COLTS – Bus Camera & DVR System
SPC4017 05/13
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Software shall allow users to create specific search criteria by selecting some combination
of 'Inputs', 'Events', 'Thresholds', and 'Geofences'.
Software shall allow users to place a 'logical OR' or a 'logical AND' conjunction between
each selected criteria.
Software shall allow selection of input #1 and input #2, then 'Or' to display any time that
input was active on the route map as a visual highlight. Selecting 'And' shall only display
instances where both inputs were active at the same time.
Software shall present, when mouse pointer hovers over a geo-located search result, an
informational window showing vehicle name, time, duration, and input or event describing
that search result.
Software shall allow selection of a search result indicator on the map which shall present
the associated vehicle name and update both the bottom time bar slider and each vehicle's
position to reflect the time that particular result was registered by the device in question.
Software shall allow users to request a video from the selected device at the specified time.
This time position shall be specified by the calendar day selected and the graph or route
position selected.
Software shall allow vehicle list selection to determine the scope and manner in which data
is presented.
o Group --> Final Fleet Location & Overview Data Grids
o Single --> Vehicle Route & Specific Data Graphs
Software shall provide a fleet status panel with tiled controls displaying data about the
current state of the entire fleet.
Software shall allow a visible tile set to be configured via the settings control and each
individual tile can be re-positioned, pinned, expanded, and collapsed.
Software shall allow the map to display each vehicle location at the time indicated by a time
slider bar control, which spans the 24 hour period corresponding to the calendar day
selected.
Adjusting the time slider shall update the position of each vehicle on the map to that
reported by the system at the new time.
Software shall allow the various grid tiles beneath the map to present unique data gathered
from each vehicle.
Software shall allow each grid to be filtered and sorted by the following at a minimum:
o Speed: displays a list of vehicles and their respective minimum, average, and
maximum speed values reported by each device over the selected calendar day.
o HDD Temp: displays a list of vehicles and their respective minimum, average, and
maximum hard drive temperatures reported by each device over the selected
calendar day.
COLTS – Bus Camera & DVR System
15
o Voltage: displays a list of vehicles and their respective minimum, average, and
maximum main voltage supply values reported by each device over the selected
calendar day.
o System Temperature: displays a list of vehicles and their respective minimum,
average, and maximum system internal temperature reported by each device over
the selected calendar day.
o Acceleration: displays a list of vehicles and their respective minimum, average, and
maximum acceleration in G's reported by each device over the selected calendar
day.
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Software shall provide entry to a single vehicle graph and map whenever a specific vehicle
entry is selected on the vehicle list, whereupon the map shall update to reflect the route
taken by the vehicle for the entire day. Similarly, each graph below the route map shall
reflect the dataset in question across the 24 hour timespan corresponding to the selected
calendar day.
Clicking on a populated graph or sliding the 24-hour slider bar shall update the current
position of the vehicle shown on the route map to the location reported at the newly
selected time, and shall similarly update the marker in each graph below the map.
Live View
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Software shall provide direct, real-time, full-view imaging from any connected device, along
with mapping and video request features.
Software shall provide an interface which allows selection from among host vehicles.
Selecting an individual vehicle shall expand to allow individual channel selection, where
selecting any channel presents it for viewing.
COLTS – Bus Camera & DVR System
16
Automatic and Manually Requested Video Download
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When any vehicle comes within range of the WLAN the software will determine if video
needs to be downloaded and commence the downloading automatically.
Software shall present all visible video events to the user allowing a variety of sorting
and filtering options.
Software shall allow download of video clips with up to 20 minutes duration. The time
required to download such video clips will be determined by lot-based Wi-Fi
parameters.
Left-clicking on any column header shall sort the entire list by the values in that column.
Multiple left clicks in a column header shall toggle between sorting in ascending and
descending order.
Clicking on the filter control in each column header shall bring up the filter dialogue for
that column.
Selecting any value or values in the filter control shall display events with those values.
Once a filter has been set, the filter icon shall indicate that a filter based on that column
is active.
Software shall allow users to manually request video file download from any vehicle in
the system.
Software shall allow users to select from summary view or detail view.
Software shall categorize available videos into three groups:
o Ready: video is fully processed and ready for playback & review.
o Pending: video is in process, and not yet ready for playback & review.
o Error: video has failed during processing, and cannot be reviewed.
Selecting any video event shall immediately populate the video playback control with
that event.
Vehicle and On-Board Video System Diagnostics
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Software shall allow the user to query, manage, and maintain compatible mobile devices &
host vehicles remotely.
Software shall perform algorithmic evaluation of each device and host vehicle functional
status, allow remote control & configuration of connected hardware, and monitor each
fleet member status including ongoing documentation of fleet member issues as they are
discovered by the system, in addition to simply presenting data.
Software shall provide the user with a remote system diagnostics report summary, which
details overall system and sub-system functionality.
The summary shall categorize available vehicles into three groups:
o No Fault: Systems functioning normally.
o Warning: Systems with some warning condition or possibly reduced functionality.
o Error: Systems that have failed to function normally.
Software shall provide the user with remote access all mobile devices actively
communicating with the system.
COLTS – Bus Camera & DVR System
17
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Upon unique device selection, a standard credential validation portal shall be displayed
requiring users to enter user name and password credentials for full (administrative) access
to the remote device configuration utility.
Software shall provide a secondary “Alerts” view in which remote device system-detected
alerts can be viewed, filtered and sorted.
Software shall provide a search capability to query all alerts across any range of time, alert
types, and remote devices.
Administrator Asset Management
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Software shall provide comprehensive system control and configuration options to the end
user from any connected location.
Software shall provide for management of users, vehicle devices, vehicle device types, and
real-time notifications, along with self-reporting of system activity, automated device
maintenance, event processing, and overall system health & status information.
Software shall provide an “assets” view, which displays each compatible hardware device
discovered by the system as a unique entry which allows a variety of sorting and filtering
options.
Each entry in the assets view shall contain the following data fields at a minimum:
o Last Reported: displays the current reporting status of each device. “Active”
indicates that the device has active communication with the system; otherwise the
last date and time that the device communicated with the system shall be shown.
o Vehicle Name: displays the value obtained by concatenating the values assigned to
the mobile DVR’s identification fields.
o Group: displays the group that the device is currently assigned to allowing the user
to group devices functionally for a variety of purposes including input assignment,
vehicle device maintenance, and stop arm detection schema. Clicking on the current
group assignment shall activate a drop-down control where the user can select
among and assign a vehicle device to any group previously created.
o Out Of Service: checking this checkbox control shall allow the user to remove the
associated item from visibility system-wide, in all non-administrative views.
Software shall allow the user to create and manage functional groupings of compatible
hardware devices.
Software shall allow each group to contain any number of unique devices, with each
supporting a unique input set assignment and stop-arm violation detection function
configuration.
Software shall allow administrative users to set automatic firmware upgrades for various
devices across the fleet per device model.
Automatic firmware upgrades shall be set using an administrator level update command
associated with any device model.
Software shall provide the ability for administrator level users to add, edit, and delete users
of varied capabilities to the system.
COLTS – Bus Camera & DVR System
18
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Software shall not allow the default system administrator user account to be edited or
deleted.
Software shall allow administrator users to add and edit stop-arm configuration schemas
which may in turn be assigned to any single or set of groups.
Software shall include a geofence manager control which provides the ability to assign
logical value to geographical areas for specific system functions, such as Stop-Arm violation
detection exclusion zones.
Upon launch, the user shall be presented with a map of the current area of operation,
including any geofences already in the system. Geofences associated with the current item,
such as a stop-arm configuration schema, shall be filled with green.
Administrator Level Actions
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Software shall provide an actions administration facility where all administrator userdetermined activities performed by the system, including event-driven and periodic
processes, feedback, and output are initiated and managed.
Software shall provide a facility whereby notification messages can be sent whenever an
action is triggered. Message type shall be selectable as email or text message.
Software shall provide a facility whereby report summaries representing larger snapshots of
data and system functionality that may be of interest to administrative entities may be
regularly sent via email to any number of recipients, at a interval defined by the
administrator user.
Software shall provide a facility whereby a panel displays system information regarding the
current configuration and performance of the system.
Administrator Level Information
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Software shall provide an 'About' informational panel which, when clicked, displays system
information regarding the current version, configuration, and performance of the system.
Software shall provide a single click control ‘Heat Map’ which allows users to geographically
visualize where and at what rate is being retrieved from all remote devices featuring active
GPS.
Software shall provide a facility to export range of data previously extracted from any fleet
device in a CSV format.
COLTS – Bus Camera & DVR System
19
APPENDIX A – OFFICIAL BID FORM
1.1 Bidder Guaranties
1.1.1
Bidder guarantees that all information provided by it in connection with this bid is true and accurate.
1.2.1
Bidder guarantees that it can and will provide at a minimum, all services set forth in Section 2.1
1.2 Bidder Small Business Participation
To be filled out by COLTS:
RFP/IFB: Camera / DVR Systems
Date Advertised: February 25, 2016
NAICS Code:___________
Average number of employees over the past 12 months:___________________
Average annual receipts over the past 3 years:___________________________
Type of entity (i.e. sole proprietor):____________________________________
1.2 Bid Quotation
UNIT
ITEM #
1
DESCRIPTION
QUANTITY
PRICE
TOTAL
Bike rack, stainless steel, anti-glare finish, front bumper mount.
2000 Gillig Phantom
15
$
$
2002 Gillig Phantom
2
$
$
2009 Gillig Low Floor
2
$
$
2011 Gillig Low Floor BRT Hybrids
4
$
$
2012 Gillig Low Floor BRT Hybrids
9
$
$
3
$
$
32
$
$
3
$
$
$
$
2
Additional Bike Racks
3
Pivot Plate Assembly, formed plate, standard width and all
hardware
4
Additional Pivot Plate Assemblies
5
Shipping
GRAND TOTAL
COLTS – Bus Camera & DVR System
$
20
Bids will be opened promptly at 12:00 p.m. E.S.T. on March 31, 2016 at 800 North South Road, Scranton,
PA. Late or incomplete bids will not be accepted.
It is understood that this in an Invitation for Bid and that the County of Lackawanna Transit System
reserves the right to reject any and all bids or to negotiate separately with competing bidders.
___________________________________
Authorized Official of Firm
___________________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
______________________________
Date
21
APPENDIX B – REQUIRED FORMS AND CERTIFICATIONS
Please be sure to execute each of the following affidavits, certifications, and
assurances. Failure to do so will render your bid non-responsive and it will
not be granted further consideration.
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
Access to Records
Buy America
Integrity Certification
Commonwealth Of Pennsylvania Non-Discrimination Clause
No Federal Government Obligations to Third-Parties
Program Fraud and False or Fraudulent Statements Related Acts
Federal Changes
Civil Rights (EEO, Title VI & ADA)
DBE Certification
Incorporation of FTA Terms
Suspension and Debarment
Lobbying
Clean Air
Clean Water
Energy Conservation
Non-Collusion Affidavit
County of Lackawanna Transit System’s Protest Procedure
COLTS – Bus Camera & DVR System
22
Access to Records
49 U.S.C. 5325
18 CFR 18.36 (i)
49 CFR 633.17
1. Where the Purchaser is not a State but a local government and is the FTA Recipient or a sub
grantee of the FTA Recipient in accordance with 49 C. F. R. 18.36(i), the Contractor agrees to
provide the Purchaser, the FTA Administrator, the Comptroller General of the United States or
any of their authorized representatives access to any books, documents, papers and records of
the Contractor which are directly pertinent to this contract for the purposes of making audits,
examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C. F. R. 633.17
to provide the FTA Administrator or his authorized representatives including any PMO
Contractor access to Contractor's records and construction sites pertaining to a major capital
project, defined at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the
programs described at 49 U.S.C. 5307, 5309 or 5311.
2. The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
3. The Contractor agrees to maintain all books, records, accounts and reports required under
this contract for a period of not less than three years after the date of termination or expiration
of this contract, except in the event of litigation or settlement of claims arising from the
performance of this contract, in which case Contractor agrees to maintain same until the
Purchaser, the FTA Administrator, the Comptroller General, or any of their duly authorized
representatives, have disposed of all such litigation, appeals, claims or exceptions related
thereto. Reference 49 CFR 18.39(i)(11).
4. FTA does not require the inclusion of these requirements in subcontracts.
___________________________________
Authorized Official of Firm
___________________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
___________________________
Date
23
Buy America Requirements
49 U.S.C. 5323(j)(1)
49 CFR 661
If steel, iron, or manufactured products (as defined in §§661.3 and 661.5 of this part) are being procured, the
appropriate certificate as set forth below shall be completed and submitted by each bidder in accordance with the
requirement contained in §661.13(b) of this part. Select only one certification.
Certificate of Compliance with Buy America Requirements
The bidder hereby certifies that it will comply with the requirements of 49 U.S.C. 5323(j)(1), and the applicable
regulations in 49 CFR part 661.
Date____________________
Signature____________________
Company____________________
Name____________________
Title____________________
Certificate of Non-Compliance with Buy America Requirements
The bidder hereby certifies that it cannot comply with the requirements of 49 U.S.C. 5323(j), but it may qualify for an
exception to the requirement pursuant to 49 U.S.C. 5323(j)(2), as amended, and the applicable regulations in 49 CFR
661.7.
Date____________________
Signature____________________
Company____________________
Name____________________
Title____________________
(1) A bidder who has submitted an incomplete Buy America certificate or an incorrect certificate of noncompliance through
inadvertent or clerical error (but not including failure to sign the certificate, submission of certificates of both compliance and noncompliance, or failure to submit any certification), may submit to the FTA Chief Counsel within ten (10) days of bid opening of
submission or a final offer, a written explanation of the circumstances surrounding the submission of the incomplete or incorrect
certification in accordance with 28 U.S.C. 1746, sworn under penalty of perjury, stating that the submission resulted from inadvertent
or clerical error. The bidder will also submit evidence of intent, such as information about the origin of the product, invoices, or other
working documents. The bidder will simultaneously send a copy of this information to the FTA grantee.
(i) The FTA Chief Counsel may request additional information from the bidder, if necessary. The grantee may not make a contract
award until the FTA Chief Counsel issues his/her determination, except as provided in §661.15(m).
(ii) [Reserved]
(2) For negotiated procurements, compliance with the Buy America requirements shall be determined on the basis of the
certification submitted with the final offer or final revised proposal. However, where a grantee awards on the basis of initial proposals
without discussion, the certification submitted with the initial proposal shall control.
(3) Certification based on ignorance of the proper application of the Buy America requirements is not an inadvertent or clerical error.
(c) Whether or not a bidder certifies that it will comply with the applicable requirement, such bidder is bound by its original
certification (in the case of a sealed bidding procurement) or its certification submitted with its final offer (in the case of a negotiated
procurement) and is not permitted to change its certification after bid opening or submission of a final offer. Where a bidder certifies
that it will comply with the applicable Buy America requirements, the bidder or grantee is not eligible for a waiver of those
requirements.
COLTS – Bus Camera & DVR System
24
INTEGRITY CERTIFICATION
CERTIFICATION REGARDING DEBARMENT, SUSPENSION,
AND OTHER RESPONSIBILITY MATTERS
(1) The prospective lower tier participant certifies, by submission of this bid or bid, that neither it nor its
"principals" [as defined at 49 C.F.R.' 29.105(p)] is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency.
(2) When the prospective lower tier participant is unable to certify to the statements in this certification,
such prospective participant shall attach an explanation to this bid.
(If the lower tier covered participant (applicant for an FTA grant, or cooperative agreement, or potential
third party contractor) is unable to certify to any of the statements in this certification, the participant
shall attach an explanation to this certification.)
THE LOWER TIER COVERED PARTICIPANT (APPLICANT FOR AN FTA GRANT OR COOPERATIVE AGREEMENT, OR POTENTIAL CONTRACTOR FOR A MAJOR THIRD PARTY
CONTRACT),________________, CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE
CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS
THAT THE PROVISIONS OF 31 U.S.C. SECTIONS 3801 ET SEQ. ARE APPLICABLE THERETO.
Signature & Title of Authorized Official
The undersigned chief legal counsel for the________________(Contractor) hereby certifies that
the_____________________(Contractor) has authority under State and Local law to comply with the
subject assurances and that the certification above has been legally made.
Signature of Contractor's Attorney
Date
(Applies to Contractor/Subcontractors with contracts in excess of $25,000)
(Failure to complete this form and to submit it with your bid will render the bid non-responsive).
COLTS – Bus Camera & DVR System
25
COMMONWEALTH OF PENNSYLVANIA
NON-DISCRIMINATION CLAUSE
1. Contractor shall not discriminate, against any employee, applicant for employment, independent
contractor or any other person because of race, color, religious creed, national origin, age or sex.
Contractor shall take affirmative action to ensure that applicants are employed, and that employees or
agents are treated during employment, without regard to their race, color, religious creed, ancestry,
national origin, age or sex. Such affirmative action shall include, but is not limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training.
Contractor shall post in conspicuous places, available to employees, agents, applicants for employment
and other persons, a notice to be provided by the contracting agency setting forth the provisions of this
non-discrimination clause.
2. Contractor shall in advertisements or requests for employment placed by it or on its behalf state that
all qualified applicants will receive consideration for employment without regard to race, color, religious
creed, ancestry, national origin, age or sex.
3. Contractor shall send each labor union or workers' representative with which it has a collective
bargaining agreement(s) or other contract or understanding, a notice advising said labor union or
workers' representative of its commitment to this non-discrimination clause. Similar notice shall be sent
to every other source of recruitment regularly utilized by Contractor.
4. It shall be no defense to a finding of noncompliance with the Contract Compliance Regulations issued
by the Pennsylvania Human Relations Commission or this non-discrimination clause that the Contractor
has delegated some of its employment practices to any union, training program or other source of
recruitment which prevents it from meeting its obligations. However, if the evidence indicates that the
Contractor was not on notice of the third-party discrimination or made a good faith effort to correct it,
such factor shall be considered in mitigation in determining appropriate sanctions.
5. Where the practices of a union or any training program or other source of recruitment will result in
the exclusion of minority group persons, so that the Contractor will be unable to meet its obligations
under the Contractor Compliance Regulations issued by the Pennsylvania Human Relations Commission,
or this non-discrimination clause. The Contractor shall then employ and fill vacancies through other
non-discriminatory employment procedures.
6. The Contractor shall comply with the Contract Compliance Regulations of the Pennsylvania Human
Relations Commission, 16 PA Code Chapter 49 and will all laws prohibiting discrimination in hiring or
employment opportunities. In the event of Contractor's non-compliance with the non-discrimination
clause of this contract or with any such laws, this contract may, after hearing and adjudication, be
COLTS – Bus Camera & DVR System
26
terminated or suspended, in whole or in part, and the Contractor may be declared temporarily ineligible
for further Commonwealth contracts, and such other sanctions may be imposed and remedies invoked
as provided by the Contract Compliance Regulations.
7. The Contractor shall furnish all necessary employment documents and records to, and permit access
to its books, records and accounts by, the contracting agency and the Human Relations Commission, for
purposes of investigation to ascertain compliance with the provisions of the Contractor Compliance
Regulations, pursuant to PA Code Chapter 49.35 of these regulations. If the Contractor does not possess
documents or records reflecting the necessary information requested, it shall furnish such information
on reporting forms supplied by the contracting agency or the Commission.
8. The Contractor shall actively recruit minority Subcontractors or Subcontractors with substantial
minority representation among their employees.
9. The Contractor shall include the provisions of this non-discrimination clause in every subcontract, so
that such provisions will be binding upon each Subcontractor.
10.The terms used in this non-discrimination clause shall have the same meaning as in the Contract
Compliance Regulations issued by the Pennsylvania Human Relations Commission, 16 PA Code Chapter
49.
11. Contractor obligations under this clause are limited to the Contractor's facilities within Pennsylvania
or where the contract is for purchase of goods manufactured outside of Pennsylvania, the facilities at
which such goods are actually produced.
Wherever herein above the word Contractor is used it shall also include the word Engineer, consultant,
Researcher, or other Contracting Party as may be appropriate.
________________________________________________________
Name of Individual, Partnership, or Corporation
________________________________________________________
Address
___________________________
Authorized Person
_______________________
Signature
___________________________
Title
_______________________
Date
COLTS – Bus Camera & DVR System
27
No Federal Government Obligations to Third-parties
(1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any
concurrence by the Federal Government in or approval of the solicitation or award of the
underlying contract, absent the express written consent by the Federal Government, the Federal
Government is not a party to this contract and shall not be subject to any obligations or
liabilities to the Purchaser, Contractor, or any other party (whether or not a party to that
contract) pertaining to any matter resulting from the underlying contract.
(2) The Contractor agrees to include the above clause in each subcontract financed in whole or
in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be
modified, except to identify the subcontractor who will be subject to its provisions.
___________________________________
Authorized Official of Firm
___________________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
___________________________________
Date
28
Program Fraud and False or Fraudulent Statements and Related Acts
31 U.S.C. 3801 et seq.
49 CFR Part 31 18 U.S.C. 1001
49 U.S.C. 5307
(1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of
1986, as amended, 31 U.S.C. § § 3801 et seq . and U.S. DOT regulations, "Program Fraud Civil
Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of
the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any
statement it has made, it makes, it may make, or causes to be made, pertaining to the
underlying contract or the FTA assisted project for which this contract work is being performed.
In addition to other penalties that may be applicable, the Contractor further acknowledges that
if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission,
or certification, the Federal Government reserves the right to impose the penalties of the
Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal
Government deems appropriate.
(2) The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or
fraudulent claim, statement, submission, or certification to the Federal Government under a
contract connected with a project that is financed in whole or in part with Federal assistance
originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the
right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to
the extent the Federal Government deems appropriate.
(3) The Contractor agrees to include the above two clauses in each subcontract financed in
whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses
shall not be modified, except to identify the subcontractor who will be subject to the provisions.
___________________________________
Authorized Official of Firm
___________________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
___________________________________
Date
29
Federal Changes
49 CFR Part 18
Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and
directives, including without limitation those listed directly or by reference in the Master
Agreement between Purchaser and FTA, as they may be amended or promulgated from time to
time during the term of this contract. Contractor's failure to so comply shall constitute a
material breach of this contract.
___________________________________
Authorized Official of Firm
___________________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
___________________________________
Date
30
Civil Rights (EEO, Title VI & ADA)
29 U.S.C. § 623, 42 U.S.C. § 2000
42 U.S.C. § 6102, 42 U.S.C. § 12112
42 U.S.C. § 12132, 49 U.S.C. § 5332
29 CFR Part 1630, 41 CFR Parts 60 et seq.
The following requirements apply to the underlying contract:
(1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the
Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42
U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any
employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the
Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA
may issue.
(2) Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying
contract:
(a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. §
2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment
opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq ., (which implement Executive
Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order
11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes,
executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the
course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that
employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such
action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.
(b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § § 623
and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and
prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements
FTA may issue.
(c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the
Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission,
"Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630,
pertaining to employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing
requirements FTA may issue.
(3) The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal
assistance provided by FTA, modified only if necessary to identify the affected parties.
___________________________________
Authorized Official of Firm
___________________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
___________________________________
Date
31
Disadvantaged Business Enterprises (DBEs)
49 CFR Part 26
a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by
Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal
for participation of Disadvantaged Business Enterprises (DBE) is 10%. The agency’s overall goal for DBE participation is
4.2 %.
b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this
contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this
DOT-assisted contract. Failure by the contractor to carry out these requirements is a material breach of this contract,
which may result in the termination of this contract or such other remedy as County of Lackawanna Transit System deems
appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see
49 CFR 26.13(b)).
c. Bidders/offerors are required to document sufficient DBE participation to meet these goals or, alternatively, document
adequate good faith efforts to do so, as provided for in 49 CFR 26.53. Award of this contract is conditioned on submission
of the following concurrent with and accompanying an initial bid:
1. The names and addresses of DBE firms that will participate in this contract;
2. A description of the work each DBE will perform;
3. The dollar amount of the participation of each DBE firm participating;
4. Written documentation of the bidder/offeror’s commitment to use a DBE subcontractor whose participation it
submits to meet the contract goal;
5. Written confirmation from the DBE that it is participating in the contract as provided in the prime contractor’s
commitment; and
6. If the contract goal is not met, evidence of good faith efforts to do so.
Bidders/Offerors must present the information required above as a matter of responsiveness with initial bids (see 49 CFR
26.53(3)).
d. The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance
of that work no later than 30 days after the contractor’s receipt of payment for that work from the County of Lackawanna
Transit System. In addition, the contractor is required to return any retainage payments to those subcontractors within 30
days after the subcontractor's work related to this contract is satisfactorily completed.
e. The contractor must promptly notify County of Lackawanna Transit System, whenever a DBE subcontractor performing
work related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage
another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE
subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of County
of Lackawanna Transit System.
f. The contractor hereby agrees to subcontract a minimum of ____% of the contract to Disadvantaged Business
Enterprises. (A list of DBE’s certified in the Commonwealth of Pennsylvania can be found in the DBE Directory, which
can be accessed at www.paucp.com.)
___________________________________
Authorized Official of Firm
___________________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
___________________________________
Date
32
Incorporation of FTA Terms
FTA Circular 4220.1E
The preceding provisions include, in part, certain Standard Terms and Conditions required by
DOT, whether or not expressly set forth in the preceding contract provisions. All contractual
provisions required by DOT, as set forth in FTA Circular 4220.1E are hereby incorporated by
reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be
deemed to control in the event of a conflict with other provisions contained in this Agreement.
The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any
County of Lackawanna Transit System requests which would cause the County of Lackawanna
Transit System to be in violation of the FTA terms and conditions.
___________________________________
Authorized Official of Firm
___________________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
_________________
Date
33
Suspension and Debarment
49 CFR Part 29
Executive Order 12549
This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the contractor is
required to verify that none of the contractor, its principals, as defined at 49 CFR 29.995, or
affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940
and 29.945.
The contractor is required to comply with 49 CFR 29, Subpart C and must include the
requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters
into.
By signing and submitting its bid or bid, the bidder or bidder certifies as follows:
The certification in this clause is a material representation of fact relied upon by the County of
Lackawanna Transit System. If it is later determined that the bidder or bidder knowingly
rendered an erroneous certification, in addition to remedies available to the County of
Lackawanna Transit System, the Federal Government may pursue available remedies, including
but not limited to suspension and/or debarment. The bidder or bidder agrees to comply with
the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of
any contract that may arise from this offer. The bidder or bidder further agrees to include a
provision requiring such compliance in its lower tier covered transactions.
___________________________________
Authorized Official of Firm
_______________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
__________________________
Date
34
Lobbying
31 U.S.C. 1352
49 CFR Part 19
49 CFR Part 20
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of
any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making
lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New
Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been
modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2
U.S.C. 1601, et seq .)]
(3) The undersigned shall require that the language of this certification be included in the award documents for
all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file
or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such expenditure or failure.]
The undersigned certifies or affirms the truthfulness and accuracy of each statement of its certification and
disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et
seq., apply to this certification and disclosure, if any.
___________________________________
Authorized Official of Firm
___________________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
___________________________________
Date
35
Clean Air
42 U.S.C. 7401 et seq
40 CFR 15.61
49 CFR Part 18
(1) The Contractor agrees to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq . The Contractor agrees to
report each violation to the Purchaser and understands and agrees that the Purchaser will, in
turn, report each violation as required to assure notification to FTA and the appropriate EPA
Regional Office.
(2) The Contractor also agrees to include these requirements in each subcontract exceeding
$100,000 financed in whole or in part with Federal assistance provided by FTA.
___________________________________
Authorized Official of Firm
___________________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
___________________________________
Date
36
Clean Water
33 U.S.C. 1251
(1) The Contractor agrees to comply with all applicable standards, orders or regulations issued
pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq . The
Contractor agrees to report each violation to the Purchaser and understands and agrees that the
Purchaser will, in turn, report each violation as required to assure notification to FTA and the
appropriate EPA Regional Office.
(2) The Contractor also agrees to include these requirements in each subcontract exceeding
$100,000 financed in whole or in part with Federal assistance provided by FTA.
___________________________________
Authorized Official of Firm
___________________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
___________________________________
Date
37
Energy Conservation
42 U.S.C. 6321 et seq.
49 CFR Part 18
The contractor agrees to comply with mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with
the Energy Policy and Conservation Act.
___________________________________
Authorized Official of Firm
___________________________________
Title of Authorized Official
COLTS – Bus Camera & DVR System
______________________________
Date
38
NON-COLLUSION AFFIDAVIT
INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT
1.
This Non-Collusion Affidavit is material to any contract awarded pursuant to this Bid. According to the
Pennsylvania Anti- bid-Rigging Act, 73 P.S. 1611 et sec., governmental agencies may require Non-Collusion
Affidavits to be submitted together with bids.
2.
This Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder who
makes the final decision on prices and the amount quoted in the bid.
3.
Bid rigging and other efforts to restrain competition, and the making of false SWORN statement in
connection with the submission of bids are unlawful and may be subject to criminal prosecution. The
person who signs the Affidavit should examine it carefully before signing and assure himself or herself
that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons
employed by or associated with the bidder with responsibilities for the associated approval or submission
of the bid.
4.
In the case of a bid submitted by a joint venture, each party to the venture must be identified in the Bid
Documents, and an Affidavit must be submitted separately on behalf of each party.
5.
The term "Complementary Bid" as used in the Affidavit has the meaning commonly associated with that
term in the bidding process, and includes the knowing submission of bids higher than the bid of another
firm, any intentionally high or non-competitive bid, and any other form of bid submitted for the purpose
of giving a false appearance of competition.
6.
Failure to file an Affidavit in compliance with these instructions may result in disqualification of the bid.
COLTS – Bus Camera & DVR System
39
NON-COLLUSION AFFIDAVIT
FOR BID FOR __________________________________________
(Name of project or item being bid upon)
State of
__________________________________
County of
__________________________________
I state that I am ________________________ of ________________________
(Title)
(Name of my Firm)
and that I am authorized to make this affidavit on behalf of my firm, and its Owners, Directors,
and Officers. I am the person responsible in my firm for price(s) and the amount of this bid.
I state that:
1.
The price(s) and amount of this Bid have been arrived at independently and without
consultation, communication or agreement with any other contractor, bidder or
potential bidder.
2.
Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor
approximate amount of this bid, have been disclosed to any other firm or person who is
a bidder or potential bidder, and they will not be disclosed before bid opening.
3.
No attempt has been made or will be made to induce any firm or person to refrain from
bidding on this contract, or to submit a bid higher than this bid, or to submit any
intentionally high or non-competitive bid or other form of competitive bid.
4.
The bid of my firm is made in good faith and not pursuant to any agreement or
discussion with, or inducement from, any firm of person to submit a complementary or
other non-competitive bid.
5.
________________________________________________, its affiliates,
(Name of my firm)
subsidiaries, officers, directors, and employees are not currently under investigation by
any governmental agency and have not in the last four years been convicted or found
liable for any act prohibited by State or Federal Law in any jurisdiction, involving
conspiracy or collusion with respect to bidding on any public contract, except as follows:
COLTS – Bus Camera & DVR System
40
I state that _________________________________________ understands and
(Name of my firm)
Acknowledges that the above representations are material and important, and will be relied on
by ______________________________________ in awarding the contract(s) for which this
(Name of my firm)
bid is submitted. I understand and my firm understands that any misstatement in this affidavit
is and shall be treated as fraudulent concealment from
______________________________________
(Name of public entity)
of the true facts relating to the submission of bids for this contract.
_______________________________________ __________________________________
(Name)
(Company Position)
SWORN TO AND SUBSCRIBED
BEFORE ME THIS______ DAY OF________________________, 20______.
______________________________________
Notary Public
COLTS – Bus Camera & DVR System
_______________________
My Commission Expires
41
County of Lackawanna Transit System’s Protest Procedure
If a bidder/bidder perceives that a segment of the specifications is either too restrictive for competition or
if the bidder/bidder perceives any improprieties in the solicitation or specifications, a written protest
must be filed with the COLTS Executive Director at least five (5) business days prior to bid opening or the
due date for bids. Any protests concerning the award of a contract after the bid opening, or after a public
announcement by COLTS of a contractor selection decision, or after an evaluation of bids submitted under
an IFB, must be made within five (5) days after the bid opening, or public announcement in the case of an
IFB, in order to permit COLTS the opportunity to resolve the issue prior to contract award.
Contents of Protest to COLTS
A bidder or bidder filing a protest with COLTS must submit the protest in writing, via certified United
States mail with a return receipt request, to County of Lackawanna Transit System (COLTS) c/o Executive
Director, 800 North South Road, Scranton, PA 18504. The protest must include:
1.
The name and address of the bidder;
2.
Project number and the number of the solicitation;
3.
A detailed and factual statement of the grounds for protest and any supporting documentation. The
documentation submitted to COLTS must be fully supported to the extent possible;
4.
The desired relief, action or ruling from COLTS.
Following an adverse decision by the Executive Director, the bidder or bidder may file a protest with FTA
Regional Office III for resolution.
FTA Review of Protest: A protester must exhaust all administrative remedies with COLTS before pursuing
a protest with FTA. Review of a protest by FTA will be limited to:
(1)
COLTS’ failure to have or follow its protest procedures, or its failure to review a complaint or
protest; or
(2)
Violations of Federal law or regulation.
Following any adverse decision by the Executive Director, the bidder may file a protest if there has been a
violation in connection with 1 and 2 above. An appeal to FTA must be received by the U. S. Department
of Transportation, Federal Transit Administration (“FTA”), Region III, 1760 Market Street, Suite 500,
COLTS – Bus Camera & DVR System
42
Philadelphia, PA 19103, within five (5) working days of the date the protester learned or should have
learned of an adverse decision by the Executive Director or other basis of appeal to FTA.
Contents of Protest to FTA
A bidder filing a protest with FTA must submit the protest in writing, via certified United States mail with a
return receipt request, to the U. S. Department of Transportation, Federal Transit Administration (“FTA”),
Region III, 1760 Market Street, Suite 500, Philadelphia, PA 19103. The protest must include:
1.
The name and address of the bidder;
2.
Identification of the grantee (COLTS), project number and the number of the solicitation;
3.
A detailed and factual statement of the grounds for protest and any supporting documentation. The
documentation submitted to FTA must be fully supported to the extent possible;
4.
A copy of the protest filed with COLTS, and a copy of the COLTS decision, if any; and
5.
The desired relief, action or ruling from FTA.
FTA will not consider any data that was not submitted to COLTS. If new data becomes available after the
exhaustion of administrative remedies with COLTS, that data should be submitted to COLTS with a request
for reconsideration. If the request is denied or if the protestor’s administrative remedies with COLTS are
again exhausted, the protestor may then submit the new data to FTA.
No formal briefs or other technical forms of pleading or motion are required, but a protest and other
submission should be concise, logically arranged, and clear.
Bid protests must be filed with FTA no later than five (5) days after the exhaustion of administrative
remedies with COLTS is known or should have been known, whichever is earlier.
___________________________________
Authorized Official of Firm
___________________________________ ___________________________________
Title of Authorized Official
Date
COLTS – Bus Camera & DVR System
43
APPENDIX C – REFERENCES FORM
Please be sure to include this information. Failure to do so will render your
bid non-responsive and it will not be granted further consideration.
Work accomplished by contractor which best illustrates current qualifications relevant to this project:
1. Job Description________________________________________________________________
Contract Amount______________________________________________________________
Time to Complete Job___________________________________________________________
Owner and Location____________________________________________________________
Contact Name and Telephone Number_____________________________________________
2. Job Description________________________________________________________________
Contract Amount______________________________________________________________
Time to Complete Job___________________________________________________________
Owner and Location____________________________________________________________
Contact Name and Telephone Number_____________________________________________
3. Job Description________________________________________________________________
Contract Amount______________________________________________________________
Time to Complete Job___________________________________________________________
Owner and Location____________________________________________________________
Contact Name and Telephone Number_____________________________________________
4. Job Description________________________________________________________________
Contract Amount______________________________________________________________
Time to Complete Job___________________________________________________________
Owner and Location____________________________________________________________
Contact Name and Telephone Number_____________________________________________
5. Job Description________________________________________________________________
Contract Amount______________________________________________________________
Time to Complete Job___________________________________________________________
Owner and Location____________________________________________________________
Contact Name and Telephone Number_____________________________________________
COLTS – Bus Camera & DVR System
44