Government of India (Bharat Sarkar)
Ministry of Railways (Rail Mantralaya)
(Railway Board)
OPEN TENDER No. –223
BID INVITATION
Bids , in two packets system are invited for and on behalf of the President of India from bidders for
supply of the following:
Bid Guarantee Last date for
Tender Brief Description of stores
Quantity Cost of
submission
No.
(nos.)
the Bid
and opening
documen
of bids
ts
Rs.
100
5000
Rs.10,00,000 23-11-2010
Open
Design, Supply, Installation,
Nos..
Tender testing, commissioning &
No. 223 Maintenance of Passenger
Escalators at various Railway
Stations of Indian Railways as
per RDSO Spec. No.
RDSO/PE/SPEC/TL/0095-2008
Amdt.5.
Note:1. The AMC for three years will be applicable after expiry of the warranty period of two years
and the rates for AMC shall be quoted separately by the bidders. The cost of AMC for three
years will be taken for evaluation. The prices have to be quoted in line with the conditions
stipulated in the instructions to bidders, offer form & Special Condition of Contract
2. Non-transferable Bid documents containing detailed description of stores, required as also other
terms and conditions may be obtained from the office of the Executive Director, Railway Stores
(P), Ministry of Railways, Railway Board, Rail Bhavan, Room No.341, New Delhi-110001. The
cost of the Bid document (IN CASH) is to be deposited with the FA&CAO of any zonal Railway.
The bid documents will be issued only on production of the original receipt thereof. The bid
documents except drawings and specification are also available on Indian Railways’ website.
The website address is www.indianrailways.gov.in/ railways/deptts/ stores/stores-tenders.htm.
The same can be downloaded from the above website which shall be equally valid for
participation in the tender. Nevertheless, the bidder shall be required to pay the cost of bid
documents specified above by draft in favor of FA&CAO, Northern Railway, Baroda House,
New Delhi-110001 (India) along with the offer.
3. The Bidders will be required to:a) Furnish a Bid Guarantee for the amount specified above along with the technical offer.
b) Keep their bids open for 180 days from the date of opening of bids.
4. Time for submission of bids would be 1430 hrs. and the same will be opened on the same day at
1500 hrs.
5. Bids from bidders who have not purchased the bid documents, bids not accompanied by bid
guarantee and bids with validity less then 180 days are liable to be summarily rejected.
EXECUTIVE DIRECTOR, RAILWAY STORES (P)
MINISTRY OF RAILWAYS/(RAILWAY BOARD)
RAIL BHAVAN, RAISINA ROAD/NEW DELHI-110001
FAX NO.0091-11-23388394/23388598
Tender document for escalators
1
INVITATION OF TENDER AND INSTRUCTIONS TO BIDDERS
TENDER NO OP-223
Design, manufacture,Supply,
Installation, testing &
commissioning & maintenance
of
Passenger Escalators
at various Railway Stations of
Indian Railways
Government of India
Ministry of Railways
October 2010
Tender document for escalators
2
TABLE OF CONTENTS
Sl. No.
Contents
1.0
INTRODUCTION
2.0
INSTRUCTIONS TO BIDDERS
3.0
SCHEDULE OF REQUIREMENTS
4.0
SCHEDULE OF RATES
5.0
SPECIAL CONDITION OF CONTRACT
ANNEXURE-A
OFFER FORM
ANNEXURE- B
Statement of deviation from standard specification
ANNEXURE- C
Statement of deviation from terms and conditions of the tender
ANNEXURE- D –(i)
Performance statement or details of past supplies
and current outstanding orders
ANNEXURE- D –(ii)
ANNEXURE- D –(iii)
Page No.
Performa for details of supply/commissioning of escalators against
each Purchase Order
Financial Capacity of the Applicant
ANNEXURE- E
Performa for equipment and quality control
ANNEXURE- F
PROFORMA FOR PRODUCTION CAPACITY
ANNEXURE- G
Format for Power of Attorney for signing of Application
ANNEXURE- H
Format for Power of Attorney for Lead Member of Consortium
ANNEXURE I
Performa of Bank Guarantee for bid guarantee/ earnest money
ANNEXURE J
Requirement to be met in case of MOU:
ANNEXURE K
Joint Bidding Agreement
ANNEXURE L
Schedule of rates
ANNEXURE M
ANNEXURE N
ANNEXURE O
Tentative location of escalators
Tentative location of escalators to be procured under option clause
PROFORMA OF BANK GUARANTEE FOR CONTRACT PERFORMANCE
GUARANTEE BOND/ SECURITY DEPOSIT
PROFORMA OF BANK GUARANTEE FOR 10% CONTRACT VALUE
TOWARDS WARRANTY GUARANTEE
ANNEXURE P
ANNEXURE Q
Indian Railways Standard Conditions of contract.
ANNEXURE R
RDSO Spec. No. RDSO/PE/SPEC/TL/0095-2008 (Rev.0)Amdt.5
Tender document for escalators
3
1. INTRODUCTION
1.1 The Ministry of Railways (the “Purchaser”) is engaged in the development of
railways and up gradation of passenger facility and as part of this endeavour, the
Purchaser has decided to install 100 numbers of escalators at different stations of
Indian railways across the country and intend to have a warranty for two years. The
AMC for three years will be applicable after expiry of the warranty period and the rates
for AMC shall be quoted separately by the bidders. The cost of AMC for three years
will be taken for evaluation.
The President of India herein after referred to as the ‘Purchaser’ (Government of India,
Ministry of Railways (Railway Board) proposes to obtain stores detailed in the
“schedule of requirements” from established and reliable manufacturers.
1.2 The contractor shall Design, manufacture, supply , provide installation, testing and
commissioning of escalators including training & AMC of three years at various
stations on Indian Railway as per “Schedule of requirement” vide clause 3.1.
1.3 The entity while offering a proposal will be called “Bidder” while entity to whom
contract will be placed shall be referred as “ Contractor”.
1.4 The Purchaser intends to pre-qualify and short-list suitable Bidders , evaluate the offer
of Bidder (the “Bidders”) and award the “Contract” through an open competitive
bidding process in accordance with the procedure set out herein. The successful
bidder to whom “Contract” is awarded has to Design, manufacture, supply,
installation, commission, test , certify and maintain the escalators under warranty
period and AMC period along with providing requisite training.
1.5
Brief description of Bidding Process :
The bidding process will be a single stage , two packet system where bidder is
required to submit it’s Technical and Financial bid in separate sealed covers as per
the detailed procedure given in tender documents The financial bids of only those
bidders will be opened whose technical bid is found meeting the requisite criteria. The
financial bid of bidder whose technical bid is found unacceptable will be returned
unopened.
1.6 In this tender document, the term “Lowest Bidder” shall mean the Bidder who is
technically qualified and whose price bid is the lowest.
Tender document for escalators
4
2. INSTRUCTIONS TO BIDDERS
2.1
BID DUE DATE :
TIME UPTO WHICH OFFERS WILL BE RECEIVED : 2.30 P.M. ON 23.11.10
TIME OF OPENING
2.2
:
3.00 P.M. ON 23.11.10
CONTRACTS MADE UNDER THIS TENDER WILL BE GOVERNED BY
i)
ii)
iii)
iv)
Indian Railways Standard Conditions of contract.
Invitation of tender and instructions to bidders
Conditions in the offer forms (All enclosed)
INDIAN RAILWAYS Schedule of Technical requirements mentioned in the
attached “schedule of requirements” of this tender.
In case of conflict, the order of priority for document determining the conditions
will be Special conditions of the contract, Instruction to Bidders ,Technical
specification and Indian Railways Standard Conditions of the Contract (IRS).
2.3
PARTICULARS, SPECIFICATION AND DRAWING :
The Indian Standard Specification may be obtained from Indian Standard
institution, Manak Bhavan, 9, Bahadur Shah Zafar Marg, New Delhi-110
001.(Telegram Manaksanstha) or from their branches at
1.
2.
3.
4.
5.
Novelty chambers, Grant Road, Mumbai-7
5, Chowringhee Approach, Calcutta-13
5 9 201/2, Chirag Ali Lane, Hyderabad-11
117/418-B Sarvodaya Nagar, Kanpur-5
54, General, Patters Road, Chennai-2
Indian Railways Standard Specification may be obtained on payment from the
Manager of Publications Civil Lines, Delhi(Telegram : EXINFOR DELHI). RDSO’s
schedule of Technical requirements mentioned in the attached schedule of
requirements may be obtained directly from Executive Director EE(M), RDSO,
Manak Nagar, Lucknow.
2.4.
SUBMISSION OF BID
2.4.1
Language
The bid and all related correspondence and documents in relation to the Bidding
Process shall be in English language. Supporting documents and printed literature
furnished by the Bidder with the Bid may be in any other language provided that
they are accompanied by translations of all the pertinent passages in the English
language, duly authenticated and certified by the Bidder. Supporting materials,
which are not translated into English, may not be considered. For the purpose of
interpretation and evaluation of the Bid, the English language translation shall
prevail.
Tender document for escalators
5
2.4.2
PREPARATION OF TECHNICAL & COMMERCIAL Bid
2.4.2.1 The Bidder shall provide all the information sought under this tender document in
the given format.
2.4.2.2 The Bidder shall prepare 1 (one) original set of the Bid together with originals/
copies of documents required to be submitted along therewith pursuant to this
tender document clearly marked “original”. in addition, the bidder shall submit 2
(two) more copies of the Bid, alongwith documents required to be submitted along
therewith pursuant to this tender document, marked “COPY-1 ” and “COPY-2 ”.
The Bidder shall also provide 2 (two) soft copies on Compact Disc (CD). In the
event of any discrepancy between the original and the copy, the original shall
prevail.
2.4.2.3 The Bid and its copy shall be typed or written in indelible ink and signed by the
authorised signatory of the Bidder who shall also initial each page in blue ink. In
case of printed and published documents, only the cover shall be initialled. All the
alterations, omissions, additions or any other amendments made to the Bid shall
be initialled by the person(s) signing the Bid. The Bid shall contain page numbers
and shall be bound together in hard cover/spiral bound.
2.4.2.4 Technical bid shall be addressed to the President of India and shall be made as
per Performa attached at annexure “A”. The commercial offer should be as per
proforma attached at annexure ‘L’. All the technical details along with Earnest
Money, except the price, delivery and commercial terms should be submitted in
technical bid.
2.4.3
Sealing and Marking of Bids
2.4.3.1 Offers should be submitted in triplicate envelope. Two inner envelopes, containing
the “Technical Offer” and “Financial offer” shall be sealed separately and
marked Technical Offer FOR TENDER NO.--------------- and Financial Offer FOR
TENDER NO.----------. These inner envelopes should be placed in one outer
envelope and both should be addressed to the President of India through,
EXECUTIVE DIRECTOR RAILWAY STORES(P), MINISTRY OF RAILWAYS,
(RAILWAY BOARD), ROOM NO.334, RAIL BHAVAN, NEW DELHI-110001.As a
measure of caution, the outer envelope should be sealed and superscripted as
follows:
“TENDER NO. OP-223
DUE DATE AND TIME OF OPENING ON --.21.11.10 AT 15.00 Hrs.
To
The Executive Director, Railway Stores(P)
Ministry of Railways (Railway Board)
Rail Bhavan
Raisina Road, New Delhi-110 001”.
2.4.3.2 The Bidder shall seal the “original” and the two copies of the Bid, together with their
respective enclosures, in separate envelopes duly marking the envelopes as
“ORIGINAL” and “COPY-1 ” and “COPY-2 ”.
Tender document for escalators
6
2.4.3.3 Offers sent by post should be sent by registered post acknowledgement due
addressed to Executive Director, Railway Stores(P), Ministry of Railways, Railway
Board, Rail Bhavan, Raisina Road, New Delhi-110 001, so as to reach him before
14.30 hours, on due date. Offers delivered by hand should be delivered personally
to the officer mentioned above and acknowledgement obtained for the same
before 14.30 hrs on due date.
2.4.3.4 The Earnest Money (Bid Guarantee) shall be submitted along with Technical
offer in “original” bid.
2.5
PERIOD FOR WHICH THE OFFER WILL REMAIN OPEN
Firms tendering should note that the offer should remain open for a period of 180
days from the date of opening of the technical bid, for acceptance for both
technical and financial bid. The offer not meeting this criterion is liable to be
ignored. In cases where the original validity has expired before opening of the
financial bid bidders are required to extend the validity of financial bid before
opening of financial bid , failing which their financial bid will not be opened and
returned to them unopened.
2.6
OPENING OF TENDER
2.7
Bidders are at liberty to be present or authorise a representative to be present at
the opening of the tender at the time and date as specified in the schedule
PRICES
2.7.1
The price quoted must be in figures and words in Indian currency. The price shall
be quoted in the prescribed Performa as enclosed in Annexure-L. In case of any
discrepancy in rate quoted in words and figures , the price used for calculation of
total cost will be taken as correct price.
2.7.2
The price must be stated for each item separately.
2.7.3
Except for Excise Duty, Sales Tax and Service Tax any other tax, Duty, Municipal
Levy ( Octroi, Entry Tax etc.) shall be to the supplier’s account.
2.7.4
The price to be quoted by the bidders should take into account the credit availed
on inputs under the CENVAT Scheme introduced w.e.f. 1.4.2000. The bidders
should give a declaration that any set offs in respect of duties on inputs as
admissible under law is being totally and unconditionally passed on to the
purchaser in the price quoted by him.
2.7.5
The bidders should give the following declaration:
“We agree to pass on such additional duties as set offs as may become available
in future in respect of all the inputs used in the manufacture of the final product on
the date of the supply under the CENVAT SCHEME by way of reduction in prices
and advise the purchaser accordingly”.
2.7.6
a) Wherever all or most of the approved firms quote equal rates and cartel
formation is suspected, Railways reserve the right to place order on one or
more firms with exclusion of the rest without assigning any reasons thereof.
Tender document for escalators
7
2.7.7
2.7.8
b) Firms are expected to quote for a quantity not less than 50% of tendered
quantity. Offers for quantity less than 50% of tendered quantity will be
considered unresponsive and liable to be rejected in case cartel formation is
suspected Railways, however, reserve the right to order on one or more firm
any quantity.
Offers are solicited on firm price basis . No “price variation” quoted by bidder
will be accepted.
Splitting of order
(i) The Purchaser reserves the right to distribute the procurable quantity on one or
more of the eligible bidders. Zone of consideration of such eligible bidders will
be the right of the Purchaser.
(ii) Whenever such distribution/splitting of the tendered/procurable quantity is
made, the quantity distribution will depend upon the differential of rates quoted
by the bidders (other aspects i.e. adequate capacity-cum-capability, satisfactory
past performance of the bidders, outstanding orders load for the Railway
making the procurement etc. being same/similar). In the manner detailed
below:
Price differential between Quantity distribution ratio between L1 and L2
L1 and L2
Upto 3%
60 : 40
More than 3% and upto 5% 65 : 35
More than 5%
At least 65% on the L1 bidder. For the
quantity to be ordered on the L2 bidder ( as
per para v and vi below)
(iii) If splitting of quantity is required to be done by ordering on bidders higher than
the L2 bidder, then the quantity distribution proportion amongst the bidders will
be decided by transparent/logical/equity based extrapolation of the model as
indicated in Para (ii) above.
(iv) The purchaser reserves the right to counter offer the lowest acceptable rate
ordering to the higher bidders. In the event of rejection of such counter offer, the
purchaser will reserve their right to decide on the quantity distribution
ratio/proportion.
(v) The rate of the highest eligible bidder within the zone of consideration has to be,
per-se, reasonable to the purchaser.
(vi) In the cases of inadequate capacity-cum-capability, dissatisfactory past
performance, large quantity of outstanding orders (liquidation of which will take
very long time) etc., the Purchaser shall have the right to distribute the
procurable quantity amongst bidders with due consideration to these constraints
and in such a manner as would ensure timely supply of materials in requisite
quantity to meet the needs of operation, maintenance, safety etc. of the
Railways, regardless of inter-se ranking of the bidders and in a fair and
Tender document for escalators
8
transparent manner with due conformity to the Principle of natural Justice and
Equity.
2.8.
PAYMENT TERMS;
The terms of payment shall be as per clause 5.5 of the enclosed ‘Special Condition
of Contract’.
2.9
TERMS OF DELIVERY:
2.9.1
Deliveries to be maintained as per schedule given at clause 3.2
‘Special Condition of Contract’.
2.9.2
In case of failure on the part of contractor to arrange supplies as per the delivery
schedule/installments fixed in advance, save force majeure conditions or delays
attributable to the purchaser, the purchaser reserves the right to levy “liquidated
damages” which shall be levied as under:
of the enclosed
Liquidated Damages and not by way of penalty, a sum equivalent to 2% ( two
percent) of the price of any stores ( including elements of taxes, duties freight etc.)
which the contractor has failed to deliver within the period fixed for delivery in the
contract or as extended for each month or part of a month during which the
delivery of such stores may be in arrears where delivery thereof is accepted after
expiry of the aforesaid period, subject to a maximum of ten percent of value of the
delayed supplies .For the purpose of “liquidated damages” the date of
commissioning of escalator will be considered as delivery period.
2.10
THE BIDDERS SHOULD QUOTE RATES F.O.R. DESTINATION
Bidders should quote FOR destination rate, giving the detailed break-up separately
as given in Annexure-L.
2.11
CORRECTIONS:
Correction should be avoided, but if there are any, all such corrections in the
tenders should be initialed by bidder. Erasures /Correction fluid and over-writing
shall not be made.
2.12
EARNEST MONEY (BID GUARANTEE)
2.12.1 The bidder must deposit an earnest money of Rs. 10,00,000/-(Rupees Ten lakhs
only) in the manner specified in para 2.13.2 below or sum equal to 2% of the
aggregate value of the tender, whichever is less and attach the same with the
original technical offer of bid.. The EMD should remain valid for a period of 45
days beyond the final bid validity period i.e for 225 days . The earnest money will
be returned without interest to the bidders, whose tenders are not accepted.
Tenders without earnest money are liable to be rejected.
2.12.2 The earnest money, deposited is liable to be forfeited, if the bidder unilaterally
withdraws, amends, impairs or derogates from the bid in any respect within the
period of validity of his offer.
Tender document for escalators
9
2.13
SECURITY DEPOSIT/ PERFORMANCE GUARANTEE
2.13.1 The successful bidder shall, as per clause 0500 of Indian Railway Standard
Conditions of contract, deposit, a sum of equal to 10% of the total value of the
stores for which the tender has been accepted subject to a maximum of Rs.20,
00,000/- as security deposit for the due fulfillment of the contract before issue of
contract.
2.13.2 The Earnest money and security deposit may be paid in any of the following
manner:
(i) In the form of deposit receipts, Pay Orders, Demand Drafts in favour of
FA&CAO/ Northern Railway and Guarantee Bonds of the State Bank of India or
any of the Nationalised or Scheduled Commercial Banks. For Earnest Money,
Proforma for Guarantee Bond is as per Annexure-I and for Security Deposit is
as per Annexure-O.
(ii) Government securities at 5% below the market value.
(iii) Deposit in the Post Office Saving Bank.
(iv) Bonds of Indian Railway Finance Corporation & KRCL Bonds.
Deposits in the Post Office Saving Bank should be hypothecated by the depositor
to the Financial Adviser and Chief Accounts Officer of the Railway and pass book
will remain in the custody of the Chief Cashier.
When deposits are made in Government Securities, it should be seen that all
accrued interest to the debit on the G.P. Notes is duly collected by depositors prior
to the G.P. Notes being endorsed to the Financial Adviser and Chief Accounts
Officer. There should be at least two blank pages on the G.P. Notes after the last
endorsement by the depositor. These are necessary to enable further
endorsement by the Railway to the Reserve Bank of India.
In case of endorsement signed “PER BEARER” “FOR” power of attorney is
necessary duly registered and such endorsement need be certified by the Public
Department Office of the Reserve Bank of India with their rubber stamp before
G.P. Notes are delivered to the Railways.
2.14
PRINTED CONDITIONS FOR SUPPLY
Printed conditions for supply of goods on the letters /on the back of the letters sent
by the bidders will be ignored as forming part of their tender. In case any terms and
conditions of contract applicable to this invitation to tender are not acceptable to
the bidder, they should specify such deviation in the “statement of deviations” as
mentioned in bid document. It may be clearly understood that deviations from IRS
Conditions of contract are neither appreciated nor generally acceptable.
2.15
PACKING:
Attention is drawn to clause 1800 of Indian Railway Standard Conditions of
Contract.
Tender document for escalators
10
2.16
PERFORMANCE STATEMENT
Firms must fill in the enclosed performance statement as Annexure-D-(i) & D-(ii).
They should also submit a proforma for equipment and quality control as per
Annexure-E. They should also submit information regarding production Capacity
as per Annexure-F.
2.17
Banker’s details :
Bidders should indicate the names and addresses of their Bankers.
2.18
TRANSIT INSURANCE
The purchaser will not pay separately for transit insurance and the supplier will be
responsible till the entire stores contracted for arrive in good condition at
destination.
2.19
PRICE PREFERENCE FOR EARLIER DELIVERY:
It should be noted that if a contract is placed on a higher bidder as a result of
this invitation to tender in preference to the lowest acceptable offer in consideration
of offer of earlier delivery, the contractor will be liable to pay to the Government the
difference between the contract rate and that of the lowest acceptable tender on
the basis of the final price FOR Destination including all elements of freight, Sales
Tax, local taxes, duties and other incidentals in case of failure to complete supplies
in terms of such contract within the date of delivery specified in the tender and
incorporated in the contract. This is in addition to and without prejudice to other
rights of the Government to recover all other losses and damages resulting from
delayed supplies and of cancellation and risk purchase in case of failure to supply
the stores. In the event of risk purchase being made against such a contract, the
contractor will be liable to pay to the Government, as extra expenditure incurred,
the difference between the rate quoted by the lowest acceptable tender against the
present tender and that at which the risk purchase contract has been concluded.
2.20
RIGHT OF ACCEPTANCE
This office does not pledge itself to accept the lowest or any tender and
reserves itself the right of acceptance of the whole or any part of the tender or
portion of the quantity offered and you shall supply the same at rate quoted. You
are at liberty to tender for the whole or any portion or to state in the tender that rate
quoted shall apply only if the entire quantity is taken from you.
2.21
TRANSFERABILITY:
This tender is not transferable.
2.22
CHANGES IN COMPOSITION OF THE CONSORTIUM
Where the Bidder is a Consortium/JV, change in the composition of a
Consortium/JV will not be permitted by the Purchaser after submission of bid.
2.23
NUMBER OF BIDS AND COSTS THEREOF
2.23.1 No Bidder shall submit more than one Bid for the Project. An bidder applying
individually or as a member of a Consortium/JV shall not be entitled to submit
another bid either individually or as a member of any Consortium/JV, as the case
may be.
Tender document for escalators
11
2.23.2 The Bidders shall be responsible for all of the costs associated with the preparation
of their Bids and their participation in the Bid Process. The Purchaser will not be
responsible or in any way liable for such costs, regardless of the conduct or
outcome of the Bidding Process.
2.24
ACKNOWLEDGEMENT BY BIDDER
2.24.1 It shall be deemed that by submitting the Bid, the Bidder has:
(a)
made a complete and careful examination of the tender document;
(b)
received all relevant information requested from the Purchaser;
(c)
accepted the risk of inadequacy, error or mistake in the information provided in
the tender documentor furnished by or on behalf of the Purchaser relating to
the bid
(d)
agreed to be bound by the undertakings provided by it under and in terms
hereof.
2.24.2 The Purchaser shall not be liable for any omission, mistake or error in respect of
any of the above or on account of any matter or thing arising out of or concerning or
relating to the tender document or the bidding process, including any error or
mistake therein or in any information or data given by the Purchaser.
2.25
RIGHT TO ACCEPT OR REJECT ANY OR ALL BID /BIDS
2.25.1 Notwithstanding anything contained in this tender document, the Purchaser
reserves the right to accept or reject any Bid and to annul the Bidding Process and
reject all Bid/ Bids, at any time without any liability or any obligation for such
acceptance, rejection or annulment, and without assigning any reasons therefore.
In the event that the Purchaser rejects or annuls all the Bids, it may, in its
discretion, invite all eligible Bidders to submit fresh Bids hereunder.
2.25.2 The Purchaser reserves the right to reject any Bid and/ or Bids if:
(a) at any time, a material misrepresentation is made or uncovered, or
(b) the Bidder does not provide, within the time specified by the Purchaser, the
supplemental information sought by the Purchaser for evaluation of the Bid.
If the Bidder/Bidders is a Consortium/JV, then the entire Consortium/JV may be
disqualified/ rejected. If such disqualification/ rejection occurs after the Bids have
been opened and the Lowest Bidder gets disqualified/ rejected, then the Purchaser
reserves the right to take any such measure as may be deemed fit in the sole
discretion of the Purchaser, including annulment of the Bidding Process.
2.25.3 In case it is found during the evaluation or at any time before signing of the
Agreement or after its execution and during the period of subsistence thereof,
including the contract thereby granted by the Purchaser, that one or more of the
pre-qualification conditions have not been met by the Bidder, or the Bidder has
made material misrepresentation or has given any materially incorrect or false
information, the Bidder shall be disqualified forthwith if not yet appointed as the
contractor either by issue of the LOA or entering into of the Agreement, and if the
Bidder/consortium/JV has already been issued the LOA or has entered into the
Agreement, as the case may be, the same shall, notwithstanding anything to the
contrary contained therein or in this tender document, be liable to be terminated,
by a communication in writing by the Purchaser to the bidder, without the
Tender document for escalators
12
Purchaser being liable in any manner whatsoever to the bidder and without
prejudice to any other right or remedy which the Purchaser may have under this
tender document, the Bidding Documents, the Agreement or under applicable law.
2.25.4 The Purchaser reserves the right to verify all statements, information and
documents submitted by the Bidder in response to the TENDER DOCUMENT. Any
such verification or lack of such verification by the Purchaser shall not relieve the
Bidder of its obligations or liabilities hereunder nor will it affect any rights of the
Purchaser there under.
2.26
CLARIFICATIONS
2.26.1.Bidders requiring any clarification on the bid documents may notify the Purchaser in
writing .They should send in their queries no latter then 20 days before the date of
submission specified in bid document.
2.26.2 The Purchaser shall endeavour to respond to the questions raised or clarifications
sought by the bidders. However, the Purchaser reserves the right not to respond to
any question or provide any clarification, in its sole discretion, and nothing in this
clause shall be taken or read as compelling or requiring the Purchaser to respond to
any question or to provide any clarification.
2.26.3 To facilitate evaluation of Bids, the Purchaser may, at its sole discretion, seek
clarifications from any Bidder regarding its Bid. Such clarification(s) shall be provided
within the time specified by the Purchaser for this purpose. Any request for
clarification(s) and all clarification(s) in response thereto shall be in writing.
2.27
AMENDMENT OF TENDER DOCUMENT
2.27.1 At any time prior to the deadline for submission of bid, the Purchaser may, for any
reason, whether at its own initiative or in response to clarifications requested by an
bidder, modify the tender document by the issuance of amendment.
2.27.2 Any amendment thus issued will be sent in writing to all those who have purchased
the tender document and will be publicised on website.
2.27.3 In order to afford the bidders a reasonable time for taking an amendment into
account, or for any other reason, the Purchaser may, in its sole discretion, extend
the Bid Due Date.
2.28
In case, the date of bid opening falls on a gazetted holiday or is subsequently
declared as such, the bids will be opened on the next working day at the appointed
time.
2.29 OFFER BY FAX
2.29.1 It shall be the sole responsibilities of the bidder to ensure that the offers submitted
by FAX are dropped in appropriate tender box/submitted in sealed cover/covers and
within prescribed time and date as per the provision mentioned in the bid
documents along with the Earnest Money.
2.29.2 Offers received through FAX at the time of opening of tender and complete in all
respects and duly signed by the authorized signatory shall be accepted subject to
the firm submitting a post confirmation bid document ( original and Copy-1 & Copy2) duly signed by the authorized person as per the tender conditions within ten
(ten) working days.
Tender document for escalators
13
2.29.3 The offers received by FAX shall be deemed as unresponsive in case original copy
is not received within the time stipulated in clause above.
2.29.4 The offer shall be kept valid for acceptance for a minimum period of one hundred
and eighty (180) calendar days from the date set for technical bid.
2.30
EVALUATION CRITERIA
2.30.1 The offers received will be evaluated considering total cost of 100 escalators for
Design, manufacture, supply, installation, testing and commissioning of escalators
at various stations on Indian Railway as per RDSO specification no.
RDSO/PE/SPEC/TL/0095-2008(Rev 0) Amtd 5 as per Annexure-L.
2.30.2 The cost of AMC for three years will also be considered for evaluation.
Tender document for escalators
14
3.0
3.1
Description of Stores & quantity required
(i)
(ii)
(iii)
3.2.
SCHEDULE OF REQUIREMENTS
Design, manufacture, supply, installation, testing, commissioning &
Maintenance of 100 Nos. of Passenger Escalators at various Railway
Stations of Indian Railways with warranty of two (2) years as per Annexure L.
The Annual Maintenance Contract (AMC) for three years will be applicable
after expiry of the warranty period The rates for AMC shall be quoted
separately by the bidders as per Annexure -L. AMC cost for three years will
be taken for evaluation of bid offer.
Under quantity variation clause 3.4, tentative location of the escalators in
case of addition of order, if any , is indicated in Annexure –N for reference
only . The quantity & location of final amendment in quantity & location may
change at the direction of the Purchaser.
Delivery: Delivery should commence from 3-4 months from the date of award of
contract.
(i)
15 Nos. escalators shall be delivered per month and design, manufacture,
supply, installation, testing and commissioning of 100 Nos. escalators to be
completed within eighteen (18) months from the date of award of contract.
Delivery of escalator at different location within total delivery period may be
regulated by the Purchaser.
(ii)
The delivery schedule should clearly be indicated and the same should form part of
Offer Form.
3.3. Annual Maintenance Contract (AMC):
(i)
(ii)
(iii)
3.4
The contractor shall provide AMC as per clause 26..8 of the RDSO
Specification No. RDSO/PE/SPEC/TL/0095-2008(Rev.’0’) Amd.5 ,
The AMC for the escalator will be comprehensive and shall be inclusive of all
spares, material and labour cost for scheduled /unscheduled day to day
maintenance.
AMC agreement shall be entered with individual Zonal Railways as per the
accepted rate in the bid.
Training
Training shall be provided with the details as given in clause 27of RDSO
specification and as per clause 5.14 of bid document.
3.5.
Quantity Variation Clause:
Purchaser reserves the right to vary the quantity mentioned in the “Schedule of
Requirements” by plus/minus 30% during the currency of the contract.
Tender document for escalators
15
4.0
SCHEDULE OF RATES (SOR)
Unit rate and total rate for the offer shall be quoted by the bidder as per AnnexureL, the sample and the explanation for which is as under -.
SN Details
A
1
2
Quantity
C
B
Design,
manufacture,
supply, 100
nos.
installation,
testing
and (One
commissioning of escalators at hundred nos.
various stations on Indian Railway
as per RDSO specification no.
RDSO/PE/SPEC/TL/0095-2008
(Rev 0)Amtd 5
AMC for three years
Unit
Price Total
(RS)- In fig & (Rs)
words
D
E=C X D
(per year)
(for 3 years
Explanatory Note :
a)
One standard escalator consists of escalator suitable for 6 meter vertical height
as per RDSO specification no. RDSO/PE/SPEC/TL/0095-2008 (Rev ‘O’) Amdt. 5
The rate shall be quoted by the bidder for six meter height and shall be inclusive
of Design, manufacture, supply, installation, testing and commissioning of 100
nos. escalators at various stations on Indian Railway. This shall also include cost
of civil works as mentioned at Para 1.7 (b) of RDSO specification and cost of 2
years comprehensive warranty as per Para 24 of RDSO specification. Taxes
and duties shall be quoted separately as applicable.
b)
The standard vertical height of escalator is 6 meters. The supplier shall be given
+0.6% of quoted rate with variation of vertical heights +0.15 meters i.e. if the
height become 6.15 meter than the amount paid to bidder will be 1.006 times
quoted rate and if height becomes 5.85 meter than amount paid will be 0.994
times of quoted rate.
c)
The warranty period of goods will start after successfully commissioning of
escalators at site as per warranty clause no.24.0 of RDSO specification.
e)
Quantity variation +30%
f)
Height of the escalator given in Annexure is tentative and may vary as per actual
site condition and design.
g)
In exceptional case, name of the station may change by Purchaser .
Tender document for escalators
16
i)
The AMC for three years will be applicable after expiry of the warranty period and
the rates for AMC shall be quoted separately by the bidders which will be
considered for evaluation.
Tender document for escalators
17
5.0 SPECIAL CONDITION OF CONTRACT
5.1
Eligibility criteria:
The bidder shall fulfill the following eligibility criteria-
5.1.1
The “Bidder” can be a manufacturer (single entity)/consortium/ joint venture ( at
least one of the consortium/joint venture member could be an Indian firm or the
Indian subsidiary of manufacturer for the purpose of this tender).There can be up
to three members in a consortium.
5.1.2
Technical Capacity:
For demonstrating technical capacity and experience (the “Technical Capacity”),
the bidder (either individually or jointly with other consortium/joint venture member,
etc.) shall have manufactured and supplied either directly for the end user or
indirectly as Original Equipment Manufacturer (OEM):
a) at least 125 escalators for any application in the last 5 years (beginning 1st April
2005) of which at least 35 escalators should supplied during any one year from
the last 3 years (beginning 1st April 2007). The bidder shall submit copies of
purchase orders/contracts and proof of its supply. The word ‘supply’ would
mean that the escalator has been received by the consignee.
b) at least 50 escalators for heavy passenger use for Railways/Metro or Airports in
the last 5 years (beginning 1st April 2005). The bidder shall submit proof of
commissioning for the above information in the prescribed Performa enclosed
at Annexure D(i) & D(ii) .
5.1.3
The bidder (either individually or jointly with consortium/ joint venture members
etc.) should submit the license for manufacturing of escalators from the
Government in which country it is being manufactured and ISO 9001:2008
certificate for escalators. Bidder shall submit copies of documents/certificates for
these.
5.1.4 Financial Capacity:
Average annual turn over of the bidder shall be at least INR 80 crores during the
last three Financial Years at the close of the Financial Year before the bid due
date. In case of consortium/joint venture, the average annual turnover of lead
member shall be at least INR 40 crores, out of the total of INR 80 crores, during
the last three Financial Years. Audited accounts of bidder (all members in case of
consortium/joint venture) shall be submitted alongwith the bid as per Annexure D(iii).
Note:- The Financial Year would mean the Financial Year of the bidder country.
Year 1 will be the latest completed Financial Year, preceding the bid opening date.
Year 2 shall be the year immediately preceding Year 1 and so on. In case the bid
opening date falls within 3 months of the close of latest Financial Year of the
bidder, it shall ignore such Financial Year for the purpose of its bid and furnish all
its information and certificates with respect to the 3 years preceding last Financial
Year.
Tender document for escalators
18
5.1.5
In case the bidder is a consortium/joint venture, a memorandum of understanding
(MOU) addressed to the Purchaser, defining the responsibilities of each member
as prescribed in the enclosed Annexure J, between the parties involved in the
consortium/ joint venture duly notarized in India is required to submit along with the
bid. Alternatively, bidder may submit joint bidding agreement (JBA) as prescribed
in the enclosed Annexure ‘K’.
5.2
Power of Attorney :
The Bidder should submit a Power of Attorney as per the format at Appendix-G for
single entity or Consortium, authorising the signatory of the Bid to commit the
Bidder. In the case of a Consortium, the Members should submit a Power of
Attorney in favour of the Lead Member as per format at Appendix-H.
5.3
Spares :
The manufacturer shall ensure continuous supply of spares and technical support
to Indian Railways for the period of MOU/JBA.
5.4
Consignee
The consignee will be Sr.DEE(G) /DEE(G) , in charge of the site where escalator is
to be commissioned.
5.5
Payment Schedule :
The payment shall be made by FA&CAO of the zonal Railway where escalator
has been commissioned. The payment shall be made as under i) 60% of payment after inspection by representative of Railways at works and
proof of dispatch.
ii) 20% of payment after successful erection, testing and commissioning of
Escalators at site on certification by consignee.
iii) 20% of payment after one month of successful trial of escalator at site after date
of commissioning on certification of the consignee after submitting of bank
guarantee of 10% value of the stores supplied and commissioned towards
warranty as per para 24 of RDSO specification as per Annexure-P.
iv) Payment of AMC charges will be made on quarterly basis
5.6
Special conditions
5.6.1 The contractor has to visit site and submit suitable site specific layout for approval
of consignee.
5.6.2 The bidder must visit the sites to know exact amount of work involved before
quoting.
5.6.3 Public Sector Undertakings are eligible for purchase preference as per provision of
Government’s policy.
5.7
Inspection
5.7.1 All materials will be subject in Inspection and test by the purchaser or his
representative at the contractor works before dispatch and no material shall be
dispatched from the contractor works until these are inspected and approved. The
materials may also be inspected by the Purchaser or his representatives again at
the Contractor’s depot/works site. The Purchaser or his representatives shall have
Tender document for escalators
19
the right to be present during all stages of manufacture, and shall be provided free
of charge all reasonable facilities for inspection and testing so as to satisfy
himself/themselves that the materials are in accordance with specifications,
approved drawings and designs. Any unreasonable delay in inspection will be a
reasonable ground for extension of time for completion of work.
5.7.2 Not less than one month notice in writing shall be given by the contractor to the
Purchaser for inspection and testing.
5.7.3 All the inspection at site pertaining to erection, testing, commissioning of
escalators will be carried out by authorized representative of consignee.
5.7.4 Type approval, if required and stage inspection, approval at contractor’s premises
will be carried out by authorized representative such as RDSO or any person
authorized by Ministry of Railways, Railway Board.
5.8
Installation :
All installation work will be subject to inspection by the consignee or its
representative to ensure that the work is done in accordance with the specification
and drawing.
5.9
Designs and drawings :
The contractor shall furnish at his own expense all calculations, designs, drawings,
explanatory notes, schedule information, procedure for approval and submission of
drawings and designs for approval to RDSO.
5.10
Loading and unloading of heavy materials :
The contractor shall make his own arrangements for loading or unloading of all
materials at his depot or at worksites. Railway may facilitate the contractor
whenever required.
5.11
Monthly progress report :
The contractor shall furnish during the first week of every calendar month, a
progress showing progress of finalization of designs and drawings, materials
received at site and the works carried out during the preceding months. As far as
possible the presentation shall be neat and tabulation from accompanied by
coloured diagram wherever applicable.
5.12 Availability of escalators :
5.12.1 The escalators shall be available for 95% time during warranty and AMC period.
5.12.2 The availability is defined as escalators available for use on hourly basis and will
be calculated on quarterly basis. The log of availability will be maintained by the
consignee.
5.13 Penalty clause :
5.13.1 During Warranty period :
Penalty shall be levied on the bidder for maintaining availability below the limit of
95%. Penalty shall be calculated as % age of cost of escalator including cost of
commissioning on quarterly basis.
Availability
Slab
95% to 90%
Applicable Penalty
0.5% for every 1% (or part of) reduction in availability of
Tender document for escalators
20
Below 90%
escalator
1% for every 1% (or part of) reduction in availability of
escalator maximum upto Rs.3 lakhs per escalator per year
5.13.2 During AMC Period :
Penalty shall be levied on the bidder for maintaining availability below the limit of
95%. Penalty shall be calculated as % age of quarterly payment as given below
and will be deduced from the respective quarterly payments. Penalty calculation
will be done over quarterly payment period.
Availability
Slab
95% to 90%
Below 90%
5.14
Applicable Penalty
0.5% for every 1% (or part of) reduction in availability of
escalator.
For every 1% (or part of) reduction in availability of escalator
maximum upto quarterly AMC charges as per AMC contract
per quarter.
Training :
The contractor shall impart training as per clause 27 of RDSO
technical specification. The training shall be provided for 250 man days at 5(five)
mutually agreed locations . The boarding & lodging arrangement shall be the
responsibility of Railways however transport to training site, if required, shall be
provided by Contractor.
5.15
Responsibilities of each of the member of consortium :
The MOU/JBA in case of consortium/Joint Venture should define at least following
responsibilities of each of the member of consortium:
a. At least first 10 escalators shall be installed and commissioned under the direct
supervision of the Manufacturer and subsequent escalators can be erected and
commissioned by the member, who shall be associated with the erection and
commissioning of the above 10 escalators and ensure that their personnel are
trained by the Manufacturer and a certificate is issued by the Manufacturer that
the personnel have been trained and are competent to undertake the work of
erection and commissioning.
b. The consortium/joint venture shall own the complete responsibility for
undertaking the design, manufacture, supply, installation, commissioning,
maintenance, after sales service of the escalators and supply of spares for the
period of 10 years.
c. The manufacturer shall ensure continuous supply of spares through any
member of consortium and will ensure technical support to Indian Railways for
the period of10 years.
d. The consortium shall undertake the responsibility of imparting necessary
training and support to the personnel of the Railways.
Tender document for escalators
21
e. The members of the Consortium shall be jointly and severally liable and
responsible for the purpose of this tender and execution of the work.
f. Each consortium will nominate a lead bidder/lead member who shall be
responsible for submitting the bid and interaction with the Indian Railways.
g. The MOU shall be valid at least for a period of 10 years.
5.16 the Purchaser reserves the right to reject any bid which is non-responsive and no
request for alteration, modification, substitution or withdrawal shall be entertained by
the Purchaser in respect of such bid.
5.17
Warranty :
5.17.1 The contractor shall submit a bank guarantee of 10% value of the stores supplied
and commissioned while claiming last 20% payment, after one month of successful
trial of escalator at site after date of commissioning as per clause 5.5 of special
condition of contract, towards warranty as per para 24 of RDSO specification.
5.17.2 The Bank Guarantee fully indemnifying the purchaser against all losses incurred by
the purchaser during the warranty period stipulated in the warranty clause is to be
submitted as per Annexure-P.
Tender document for escalators
22
ANNEXURE-A
OFFER FORM FOR TECHNICAL BID
To
The President of India,
through
The Executive Director, Railway Stores(P),
Ministry of Railways (Railway Board),
Rail Bhavan, Raisina Road,
New Delhi-110 001.
Ref: Tender No.
Sir,
(The following information shall be summerised in the offer latter :- )
1.
Name of bidder - single entity / consortium/ joint venture
2.
Lead Member & other members of consortium/ joint venture, if applicable-
3.
Manufacturers of escalator- certification of manufacturing of escalator to be
attached.
4.
We are equipped with adequate machinery for production, quality control and
testing of the materials manufactured and used by us. We certify that we fully
comply with the eligibility criteria in clause 5.0 of the ‘Special Condition of Contract’.
5.
PLACE OF MANUFACTURE: _______________
6.
We agree in the Warranty/Guarantee clause as per clause 24 of RDSO Spec..
7.
We enclose the following statements as required by you.
7.1
Statement of deviations from Indian Railways Standard Specifications
(Annexure-B) (Send a NIL STATEMENT if there is no deviation).
Statement of deviations from the tender terms and General & Special conditions of
contract (Annexure-C) (Send a NIL STATEMENT if there is no deviation).
7.2
7.3
Performance statement (Annexure-D-(i), D(ii)) and Financial Capacity of the Applicant Annexture D-(iii) .
7.4
7.5
Proforma for equipment and quality control (Annexure-E).
Proforma for production capacity (Annexure-F).
7.6
Proforma for Power of Attorney for signing of Application (Annexure - G)
7.7
Proforma for Power of Attorney for Lead Member of Consortium (Annexure - H)
7.8
Proforma of Bank Guarantee for bid guarantee/ earnest money (Annexure - I )
7.9
MOU (Annexure -J )
7.10 Joint Bidding Agreement (Annexure- K )
7.11 Proforma of bank guarantee for contract performance guarantee bond/ security deposit
(Annexure- O)
Tender document for escalators
23
7.12 Proforma of bank guarantee for 10% contract value towards warranty guarantee
(Annexure- P)
8.
VALIDITY
8.1
We agree to keep our offer valid for acceptance for a period of 180 days from the
date of the opening of technical Bid and shall be bound by a communication of
acceptance within the time.
9.0
We have read and understood the terms of the Indian Railway Standard Conditions
of contract (latest revision) and also the terms of the invitation of tender and
instructions to bidders and undertake to supply the stores as per these terms. The
deviations from the above terms and conditions are only those mentioned in relevant
annexures.
Signature of Bidder
Address
Date:
Telephone No.
Telegraphic Address:
(* See item No.5 of the
invitation to tender)
Encls: as per 8 above.
Tender document for escalators
24
ANNEXURE- B
STATEMENT OF DEVIATION FROM STANDARD SPECIFICATION
TENDER NO.______________________ DATE ____________________
NAME OF BIDDER __________________________INDIAN RAILWAYS
ITEM NO.
DESCRIPTION
PARTICULARS OF
DEVIATIONS.
REMARKS
Signature of Bidder
Tender document for escalators
25
ANNEXURE- C
STATEMENT OF DEVIATION FROM TERMS
AND CONDITIONS OF THE TENDER
TENDER NO.______________________ DATE ____________________
NAME OF BIDDER __________________________INDIAN RAILWAYS
SL.NO.
REFERENCE TO TERMS AND
CONDITIONS OF TENDER
DEVIATIONS IN
THE OFFER
REMARKS
Signature of Bidder
Tender document for escalators
26
Annexure D-(i)
Performa for details of supply & commissioning of escalators in last 5 years
The information as sought in para 5.1.2 of eligibility criteria shall be furnished in the following format:
S P.O./Co P.O./Cont Custom
N ntract
ract
er
No. with quantity Name
date
&
Addres
s
Year wise commissioning details of escalators
Rem
Applicati
arks
on
(Rlys/Me 01.04.2005 01.04.2006 01.04.2007 01.04.2008 01.04.2009
tro/
to
to
to
to
to
Airport/ 31.03.2006 31.03.200 31.03.20 31.03.20 31.03.2010
any
7
08
09
Y5
X5
Y4
X4
Y3
X3
Y2
X2
Y1
X1
other)
No
suppli
ed
1
2
3
A
B
C
Nos No
Nos
No
No
No
commi suppl commissi suppli suppli suppl
ssione ied
oned
ed
ed
ied
d
Nos No
Nos
commis suppl commissi
sioned ied
oned
Total
Total supply in last 5 years
(Y1+Y2+Y3+Y4+Y5)
Total Commissioned in last 5
years (X1+X2+X3+X4+X5)
Note: 1. Supporting documents e.g P.O, proof of supply & commissioning/performance etc. to be enclosed. All documents
shall be in English. If documents are in languages other than English, a true translation of above key information duly
certified shall also be submitted.
2. Date of supply would mean date of receipt of escalator by the consignee/ end user and shall be supported by
relevant certificate
3. Date of commissioning would mean completion of testing & commissioning and shall be supported by relevant
commissioning document
P.O.- Purchase order
Tender document for escalators
27
Signature of Bidder
Annexure D-(ii)
Performa for details of supply/commissioning of escalators against each Purchase Order
1.
2.
3.
The information as sought in 5.1.2 of eligibility criteria shall be furnished in the following format:
P.O./Contract No. with date :
P.O./Contract quantity
Customer Name & Address
4.
Year wise supply & commissioning details of escalators:-
SN
Application
(Rlys/Metro/ Month
Airport/ any other)
supply
of Nos supplied
Supporting documents- No , date, page reference
etc enclosed
Total
SN
of Nos
Application
(Rlys/Metro/ Month
commissioned
commissioning
Airport/ any other)
Supporting documents- No , date, page reference
etc enclosed
Total
Note: 1. Supporting documents e.g P.O, proof of supply & commissioning/performance etc. to be enclosed. All documents
shall be in English. If documents are in languages other than English, a true translation of above key information duly
certified shall also be submitted.
2. Month of supply would mean month of receipt of escalator by the consignee/ end user and shall be supported by
relevant certificate
3. Month of commissioning would mean completion of testing & commissioning and shall be supported by relevant
commissioning document
Signature of Bidder
Tender document for escalators
28
ANNEX-D-(iii)
Financial Capacity of the Applicant
(Refer to Clauses 5.1.4
(In Rs. crore)
Net turn over (Rs crores)
Bidder
Year1
Year2
(i)
(ii)
Year3
Total turn
over (Rs
crores)
(iii)
(i)+(ii)+(iii)
Avg. turn over
(Rs crores)
(i) If single entity
Single entity
(ii) If Consortium/JV
Lead Member –
country
Name &
Member 1- Name & country
Member 2- Name & country
TOTAL
Instructions:
1.
The Financial Year would mean the Financial Year of the bidder country. Year 1
will be the latest completed Financial Year, preceding the bid opening date. Year
2 shall be the year immediately preceding Year 1 and so on. In case the bid
opening date falls within 3 months of the close of latest Financial Year of the
bidder, it shall ignore such Financial Year for the purpose of its bid and furnish all
its information and certificates with respect to the 3 years preceding last Financial
Year.
2.
As a support of above details, the bidder (single utility)shall submit certificate(s)
duly signed by its statutory auditor. In case of JV/Consortium, certificate(s) for all
individual members shall be submitted by their respective statutory auditor and
this annexure shall be signed by Lead Member.
Signature of Bidder
Tender document for escalators
29
ANNEXURE- E
PROFORMA FOR EQUIPMENT AND QUALITY CONTROL
Tender No. ………………………………Date …………………………..
Name of the firm …………………………………………………………………
( Note : All details required only for the items tendered)
1.
2.
2.1
3.
4.
5.
6.
6.1
6.2
7.
8.
8.1
8.2
8.3
9.
10.
Name & address of the firm:
Telephone No. Office/Factory/Works.
Telegraphic Address.
Location of the Manufacturing Factory.
Details of Plant and Machinery executed and function in each department
(Monographs & description pamphlets) be supplied, if available.
Details and stocks of raw material held.
Production capacity of item(s) quoted for, with the existing plant and
machinery.
Normal.
Maximum.
Details of arrangement for quality control of products such as laboratory
etc.
Details of Technical Supervisory staff-in-charge of production and quality
control.
Skilled labour employed.
Un-skilled labour employed.
Maximum number of workers (Skilled & un-skilled) employed on any day
during the 19 months preceding the date of bid.
Whether stores were tested to any standard specification, if so, copies of
original test certificates should be submitted in triplicate.
Are you registered with the Directorate General of Supplies and Disposals,
New Delhi, for these stores, if so, furnish full particulars of registration
period of currency etc.
Signature of Bidder
Tender document for escalators
30
ANNEXURE- F
PROFORMA FOR PRODUCTION CAPACITY
TENDER NO. & DATE ………………………………………………………..
1.
Name & address of the Manufacturer
2.
Location of the Factory.
3.
(a)
(b)
The installed monthly capacity for escalator is _______________
and the type of escalator covered in this tender is_____________.
For the type of escalator covered in this tender, indicate the
capacity separately on a single shift basis and on multiple shift
basis, if so worked.
4.
What is the average monthly production of escalator during the last 5 (five)
years on single shift basis ?
5.
What is the existing load for escalator production ?
6.
How much of the above is covered by order of the Railways ?
7.
What portion of the actual production capacity will be reserved for this
contract ? This should be indicated clearly in terms of number of items or
stores per month.
8.
Have you supplied the stores tendered for or other identical items in the
past ? If so, details of supplies in the last 12 months may be furnished.
(1)
Description
(2)
Total quantity ordered.
(3)
Total quantity supplied.
(4)
Total quantity pending on the date of tendering.
Signature of the Bidder.
Tender document for escalators
31
Annexure G
Power of Attorney for signing of Application
(Refer Clause 2.2.5)
Know all men by these presents, We……………………………………………..
(name of the firm and address of the registered office) do hereby irrevocably
constitute, nominate, appoint and authorise Mr/ Ms (name), ……………………
son/daughter/wife of ……………………………… and presently residing at
…………………., who is (presently employed with us/ the Lead Member of our
Consortium and holding the position of ……………………………. ), as our true
and lawful attorney (hereinafter referred to as the “Attorney”) to do in our name
and on our behalf, all such acts, deeds and things as are necessary or required
in connection with or incidental to submission of our application for submission of
our bid for Design, supply erection, testing and commissioning of escalators at
various stations on Indian Railway proposed or being developed by the Ministry
of Railways (the “Purchaser”) including but not limited to signing and submission
of all applications, bids and other documents and writings, participate in PrePurchaser and other conferences and providing information/ responses to the
Purchaser, representing us in all matters before the Purchaser, signing and
execution of all contracts including the Agreement and undertakings consequent
to acceptance of our bid, and generally dealing with the Purchaser in all matters
in connection with or relating to or arising out of our bid for the said Project and/
or upon award thereof to us and/or till the entering into of the Agreement with the
Purchaser.
AND we hereby agree to ratify and confirm and do hereby ratify and confirm all
acts, deeds and things done or caused to be done by our said Attorney pursuant
to and in exercise of the powers conferred by this Power of Attorney and that all
acts, deeds and things done by our said Attorney in exercise of the powers
hereby conferred shall and shall always be deemed to have been done by us.
IN WITNESS WHEREOF WE, …………………………., THE ABOVE NAMED
PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ………
DAY OF …………., 2……..
For
…………………………..
(Signature)
Tender document for escalators
32
Page 2
(Name, Title and Address)
(Signature, name and designation of the authorised signatory)
Witnesses:
1.
(Notarised)
2.
Accepted
……………………………
(Signature)
(Name, Title and Address
of the Attorney)
Notes:
ƒ
The mode of execution of the Power of Attorney should be in accordance with
the procedure, if any, laid down by the applicable law and the charter
documents of the executant(s) and when it is so required, the same should be
under common seal affixed in accordance with the required procedure.
ƒ
Wherever required, the Applicant should submit for verification the extract of
the charter documents and documents such as a board or shareholders’
resolution/ power of attorney in favour of the person executing this Power of
Attorney for the delegation of power hereunder on behalf of the Applicant.
ƒ
For a Power of Attorney executed and issued overseas, the document will
also have to be legalised by the Indian Embassy and notarised in the
jurisdiction where the Power of Attorney is being issued. However, the Power
of Attorney provided by Applicants from countries that have signed the Hague
Legislation Convention 1961 are not required to be legalised by the Indian
Embassy if it carries a conforming Appostille certificate.
Tender document for escalators
33
ANNEXURE H
Power of Attorney for Lead Member of Consortium
(Refer Clause 2.2.5)
Whereas the Ministry of Railways (“the Purchaser”) has invited applications from
interested parties for the Application for Design, supply erection, testing and
commissioning of escalators at various stations on Indian Railway as per RDSO
specification no. RDSO/PE/SPEC/TL/0095-2008 Whereas, ……………………..,
…………………….., …………………….. and …………………….. (collectively the
“Consortium”) being Members of the Consortium are interested in bidding for the
bid in accordance with the terms and conditions of the bid document and
Whereas, it is necessary for the Members of the Consortium to designate one of
them as the Lead Member with all necessary power and Purchaser to do for and
on behalf of the Consortium, all acts, deeds and things as may be necessary in
connection with the Consortium’s bid for the bid and its execution.
NOW, THEREFORE, KNOW ALL MEN BY THESE PRESENTS
We, …………………….. having our registered office at ……………………..,
M/s. …………………….. having our registered office at …………………….., M/s.
…………………….. having our registered office at …………………….., and
…………………….. having our registered office at ……………………..,
(hereinafter collectively referred to as the “Principals”) do hereby irrevocably
designate, nominate, constitute, appoint and authorise M/S ……………………..
having its registered office at …………………….., being one of the Members of
the Consortium, as the Lead Member and true and lawful attorney of the
Consortium (hereinafter referred to as the “Attorney”). We hereby irrevocably
authorise the Attorney (with power to sub-delegate) to conduct all business for
and on behalf of the Consortium and any one of us during the bidding process
and, in the event the Consortium is awarded the contract, during the execution of
the bidt and in this regard, to do on our behalf and on behalf of the Consortium,
all or any of such acts, deeds or things as are necessary or required or incidental
to the pre-qualification of the Consortium and submission of its bid, including but
not limited to signing and submission of all applications, bids and other
documents and writings, participate in bidders and other conferences, respond to
queries, submit information/
Tender document for escalators
34
Page 2
documents, sign and execute contracts and undertakings consequent to
acceptance of bid of the Consortium and generally to represent the Consortium
in all its dealings with the Purchaser, and/ or any other Government Agency or
any person, in all matters in connection with or relating to or arising out of the
Consortium’s bid and/ or upon award thereof till the Agreement is entered into
with the Purchaser.
AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts,
deeds and things done or caused to be done by our said Attorney pursuant to
and in exercise of the powers conferred by this Power of Attorney and that all
acts, deeds and things done by our said Attorney in exercise of the powers
hereby conferred shall and shall always be deemed to have been done by us/
Consortium.
IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVE
EXECUTED THIS POWER OF ATTORNEY ON THIS ……….. DAY OF
……….2………..
For ……………………..
(Signature)
……………………..
(Name & Title)
For ……………………..
(Signature)
……………………..
(Name & Title)
For ……………………..
(Signature)
……………………..
(Name & Title)
Witnesses:
1.
2.
………………………………………
(Executants)
(To be executed by all the Members of the Consortium)
Notes:
ƒ
The mode of execution of the Power of Attorney should be in accordance with
the procedure, if any, laid down by the applicable law and the charter
Tender document for escalators
35
documents of the executant(s) and when it is so required, the same should be
under common seal affixed in accordance with the required procedure.
ƒ
Also, wherever required, the Applicant should submit for verification the
extract of the charter documents and documents such as a board or
shareholders’ resolution/ power of attorney in favour of the person executing
this Power of Attorney for the delegation of power hereunder on behalf of the
Applicant.
ƒ
For a Power of Attorney executed and issued overseas, the document will
also have to be legalised by the Indian Embassy and notarised in the
jurisdiction where the Power of Attorney is being issued. However, the Power
of Attorney provided by Applicants from countries that have signed the Hague
Legislation Convention 1961 are not required to be legalised by the Indian
Embassy if it carries a conforming Appostille certificate.
Tender document for escalators
36
Annexure I
PROFORMA OF BANK GUARANTEE FOR BID GUARANTEE
(On Bank’s Letter Head with Adhesive stamp)
Ref……………
Date………….
Bank Guarantee
No………
To,
The President Of India
Acting through the Executive Director, Railway Stores (P),
Ministry of Railways(Railway Board)
Rail Bhavan,
New Delhi-110001.
Dear Sir,
In accordance with your invitation to tender No…………………….
for supply of ………………..M/s…………………………hereinafter called
the bidder with the following Directors on their Board of Directors/Partners
of the firm:
1.
2.
3.
4.
Wish to participate in the said tender for the supply of
…………………………………
As a Bank Guarantee against Bid Guarantee for a sum of
……………………… .( in words and figures) valid for (180 ) one hundred
eighty days from …………….. required to be submitted by the bidder as a
condition for the participation, this Bank hereby guarantees and
undertakes during the above said period of (225) two hundred and twenty
five days to immediately pay, on demand by the Executive Director,
Railway Stores (P), Ministry of Railways ( Railway Board), New Delhi110001,
INDIA,
in
writing
the
amount
of
………………………………………..( in words and figures) to the said
Executive Director, Railway Stores (P), Ministry of Railways (Railway
Board), New Delhi-110001, INDIA and without any reservation and
recourse if :
Tender document for escalators
37
(i)
the bidder after submitting his tender, modifies the rates or any of
the terms and conditions thereof, except with the previous written
consent of the purchaser; or
(ii)
the bidder withdraws the bid within 225 days after opening of bid; or
(iii)
the bidder having not withdrawn the bid, fails to execute the
contractual documents within the period provided in the contract; or
(iv)
having executed the contracts fails to give the bonds so aforesaid
within the period provided in the contract.
This guarantee shall be irrevocable and shall remain valid upto 4.00 PM
on ……………….if further extension to this guarantee is required, the
same shall be extended to such required period on receiving instructions
from M/s………………………………. on whose behalf this guarantee is
issued.
Date
Place
Witness
Signature………………….
Printed
name……………….
(Designation)
………………………
(Bank’s common seal)
Tender document for escalators
38
ANNEXURE J
Requirement to be met in case of MOU :
The MOU in case of consortium/Joint Venture should define at least following
responsibilities of each of the member of consortium:
a. At least first 10 escalators shall be erected and commissioned under the
direct supervision of the Manufacturer and subsequent escalators can be
erected and commissioned by the member, who shall be associated with the
erection and commissioning of the above 10 escalators and ensure that their
personnel are trained by the Manufacturer and a certificate is issued by the
Manufacturer that the personnel have been trained and are competent to
undertake the work of erection and commissioning.
b. The consortium/joint venture shall own the complete responsibility for
undertaking the design, manufacture, supply, installation, commissioning,
maintenance, after sales service of the escalators and supply of spares for
the period of MOU.
c. The manufacturer shall ensure continuous availability of spares through any
member of consortium and will ensure technical support to Indian Railways
for the period of MOU.
d. The consortium shall undertake the responsibility of imparting necessary
training and support to the personnel of the Railways.
e. The members of the Consortium shall be jointly and severally liable and
responsible for the purpose of this tender and execution of the work.
f. Each consortium will nominate a lead bidder/lead member who shall be
responsible for submitting the bid and interaction with the Indian Railways.
g. The MOU shall be valid at least for a period of 10 years.
Note: The other additional conditions, if any, in the MOU shall not be
contradictory to the above conditions.
Tender document for escalators
39
ANNEXURE K
Joint Bidding Agreement
(To be executed on Stamp paper of appropriate value)
THIS JOINT BIDDING AGREEMENT is entered into on this the ………… day of
………… 20…
AMONGST
1.
{………… Limited, a company incorporated under the Companies Act,
1956} and having its registered office at ………… (hereinafter referred to
as the “First Part” which expression shall, unless repugnant to the context
include its successors and permitted assigns)
AND
2.
{………… Limited, a company incorporated under the Companies Act,
1956} and having its registered office at ………… (hereinafter referred to
as the “Second Part” which expression shall, unless repugnant to the
context include its successors and permitted assigns)
:
:
:
The above mentioned parties of the FIRST, SECOND,…. PART are collectively
referred to as the “Bidder” and each is individually referred to as a “Member”.
WHEREAS,
(A)
THE MINISTRY OF RAILWAYS, GOVERNMENT OF INDIA, represented
by its Executive Director, Railway Stores (P) Railway Board and having its
principal offices at Rail Bhavan, Raisina Road, New Delhi-110001 (hereinafter
referred to as the “Purchaser” which expression shall, unless repugnant to the
context or meaning thereof, include its administrators, successors and assigns)
has invited bids (the Bids”) for supply and maintenance of Escalators (the
“Tender”).
(B)
The Bidder are interested in jointly bidding for the Tender as members of a
Consortium and in accordance with the terms and conditions of the bid
documents in respect of the Tender, and
NOW IT IS HEREBY AGREED as follows:
1.
Definitions and Interpretations
In this Agreement, the capitalised terms shall, unless the context
otherwise requires, have the meaning ascribed thereto under the
TENDER.
Tender document for escalators
40
2.
Consortium
2.1
The Bidder do hereby irrevocably constitute a consortium (the
“Consortium”) for the purposes of jointly participating in the Bidding
Process for the Tender.
2.2
The Bidder hereby undertake to participate in the Bidding Process only
through this Consortium and not individually and/ or through any other
consortium constituted for this Tender, either directly or indirectly or
through any of their Associates.
3.
Role of the Bidder
The Bidder hereby undertake to perform the roles and responsibilities as
described below:
(a)
Party of the First Part shall be the Lead member of the Consortium.
He shall have the power of attorney from all Bidder for conducting
all business for and on behalf of the Consortium during the Bidding
Process ;
(b)
Party of the Second/Third Part shall be Manufacturer of
escalator/Indian partner/ Finance firm of the Consortium serving;
4. Special condition for roles of Members:
(a)
At least first 10 escalators shall be erected and commissioned
under the direct supervision of the Manufacturer and subsequent
escalators can be erected and commissioned by the member/
members , who shall be associated with the erection and
commissioning of the above 10 escalators and ensure that their
personnel are trained by the Manufacturer and a certificate is
issued by the Manufacturer that the personnel have been trained
and are competent to undertake the work of erection and
commissioning.
(b) The consortium shall own the complete responsibility for undertaking
the design, manufacture, supply, erection, commissioning,
maintenance, after sales service of the escalators and associated
equipments for the period of 10 years.
(c) The member of the consortium shall ensure continuous availability of
spares through any member of consortium and will ensure technical
support to Indian Railways for the period of 10 years.
(d) The consortium shall undertake the responsibility of imparting
necessary training and support to the personnel of the Railways.
(e) This arrangement shall be valid at least for a period of 10 years.
5.
Joint and Several Liability
The Bidder do hereby undertake to be jointly and severally responsible for
all obligations and liabilities relating to the Tender and in accordance with
Tender document for escalators
41
the terms of the bidding document and the Agreement, till such time as the
Agreement comes into force and effect.
6.
Representation of the Bidder
Each Party represents to the other Bidder as of the date of this Agreement
that:
(a)
Such Party is duly organised, validly existing and in good standing
under the laws of its incorporation and has all requisite power and
Purchaser to enter into this Agreement;
(b)
The execution, delivery and performance by such Party of this
Agreement has been authorised by all necessary and appropriate
corporate or governmental action and a copy of the extract of the
charter documents and board resolution/ power of attorney in
favour of the person executing this Agreement for the delegation of
power and Purchaser to execute this Agreement on behalf of the
Consortium Member is annexed to this Agreement, and will not, to
the best of its knowledge:
(i)
require any consent or approval not already obtained;
(ii)
violate any Applicable Law presently in effect and having
applicability to it;
(iii)
violate the memorandum and articles of association, by-laws
or other applicable organisational documents thereof;
(iv)
violate any clearance, permit, concession, grant, license or
other governmental authorisation, approval, judgement,
order or decree or any mortgage agreement, indenture or
any other instrument to which such Party is a party or by
which such Party or any of its properties or assets are bound
or that is otherwise applicable to such Party; or
(v)
create or impose any liens, mortgages, pledges, claims,
security interests, charges or Encumbrances or obligations
to create a lien, charge, pledge, security interest,
encumbrances or mortgage in or on the property of such
Party, except for encumbrances that would not, individually
or in the aggregate, have a material adverse effect on the
financial condition or prospects or business of such Party so
as to prevent such Party from fulfilling its obligations under
this Agreement;
(c)
this Agreement is the legal and binding obligation of such Party,
enforceable in accordance with its terms against it; and
(d)
there is no litigation pending or, to the best of such Party's
knowledge, threatened to which it or any of its Affiliates is a party
that presently affects or which would have a material adverse effect
on the financial condition or prospects or business of such Party in
the fulfillment of its obligations under this Agreement.
Tender document for escalators
42
7.
Termination
This Agreement shall be effective from the date hereof and shall continue
in full force and effect until the Agreement comes into effect and force, in
case the Tender is awarded to the Consortium. However, in case the
Consortium is either not pre-qualified for the Tender or does not get
selected for award of the Tender, the Agreement will stand terminated in
case the Bidder is not pre-qualified or upon return of the Bid Security by
the Purchaser to the Bidder, as the case may be.
8.
Miscellaneous
8.1
This Joint Bidding Agreement shall be governed by laws of India.
8.2
The Bidder acknowledge and accept that this Agreement shall not be
amended by the Bidder without the prior written consent of the Purchaser.
Note: The other additional conditions in para 4. above of the Special conditions, if
any, in the JBA shall not be contradictory to the any of the conditions specified in
this document.
IN WITNESS WHEREOF THE BIDDER ABOVE NAMED HAVE EXECUTED
AND DELIVERED THIS AGREEMENT AS OF THE DATE FIRST ABOVE
WRITTEN.
SIGNED, SEALED AND DELIVERED
SIGNED, SEALED AND DELIVERED
For and on behalf of
LEAD MEMBER by:
SECOND PART
(Signature)
(Signature)
(Name)
(Name)
(Designation)
(Designation)
(Address)
(Address)
Notes:
1.
The mode of the execution of the Joint Bidding Agreement should be
in accordance with the procedure, if any, laid down by the Applicable
Law and the charter documents of the executant(s) and when it is so
required, the same should be under common seal affixed in
accordance with the required procedure.
2.
Each Joint Bidding Agreement should attach a copy of the extract of
the charter documents and documents such as resolution / power of
attorney in favour of the person executing this Agreement for the
delegation of power and Purchaser to execute this Agreement on
behalf of the Consortium Member.
3.
For a Joint Bidding Agreement executed and issued overseas, the
document shall be legalised by the Indian Embassy and notarized in
Tender document for escalators
43
the jurisdiction where the Power of Attorney has been executed.
However, the Power of Attorney provided by Bidders from countries
that have signed the Hague Legislation Convention 1961 are not
required to be legalised by the Indian Embassy if it carries a
conforming Appostille certificate.
**********
Tender document for escalators
44
Annexure-L
OFFER FORM FOR COMMERCIAL BID
GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAYBOARD)
To,
THE PRESIDENTOF INDIA,
acting through the Executive Director Railway Stores (P),
Ministry
of
Railways,
Railway
New Delhi-110001
Board.
OFFER FORM for Tender No.....,...........................Date of
opening........................Time..................Hours
1. We..............................hereby certify that we are established firm of
manufacturers and authorised agents of M/s................................w ith
factories at ................... ................................. which are fitted with modern
equipment and where the production methods, quality control and testing of all
materials and parts manufactured or used by us are open to inspection by the
representative of Indian Railways. We hereby otter to supply the following items at the
prices and within the period of delivery indicated below :
Ite
m
No
Descripti
on
Specificat
ion
1
2
3
*without AMC charges.
Ex
factor
y price
A
Excis
e
Duty
Other
levie
s
Sale
s tax
B
C
D
AMC charges per year.
Taxes on AMC charges(If any)
Un
it
Qt
y
Pric
e
per
unit
Total
value
of offer
(in
Indian
Rupees
)*
Terms
of
payme
nts
Delive
ry
period
Breakup of
Price
in
Colum
n-6 (In
Indian
Rupee
s) See
table
below
4
5
6
7
8
9
10
Packing
and
forwardin
g in detail
F.O.R
station
of
dispatc
h price
Freight to
destinatio
n
Insurance
charges(i
f any)
F.O.R.
Destinatio
n price
E
F
G
H
I
Breakup of
Price
in
Colum
n-11
(In
Indian
Rupee
s)
See
table
below
11
Civil
work
install
Ation
&
Comm
i
Ssioning
J
Gross
weight
and
dimensio
ns
of
package
per unit
12
Total
(in
Indian
Rupee
s
K
Note:- FOR Station of dispatch price will be compared with landed price at port of
imported offer.
Tender document for escalators
45
11
C.I.F. value
of imported
equipment/
components
Duties
on 11a
Other
levies
Incidentals
A
B
C
D
Value added component in India
Total
Exfactory
price
F
Country of
origin from
where
components
are imported
g
E
Stores
Labour
Overheads &
others
Value in Indian Rs.
%age
2. It is hereby certified that we have understood the Instructions to Tenderers, and
also the General and Special Conditions of Contract attached to the tender and have
thoroughly examined specifications drawings and/or patterns quoted in the ‘Schedule of
Requirements’ and are thoroughly aware of the nature of stores required and our offer is
to supply stores strictly in accordance with the requirements and according to the terms
of the tender. We agree to abide solely by the General and Special Conditions of
Contract and other conditions of the tender in accordance with the tender documents if
the contract is awarded to us.
3. We hereby offer to supply the stores detailed above or such portion thereof, as
you may specify in the acceptance of tender at the price quoted and agree to hold this
offer open for acceptance for a period of 180 days from the date of opening of tender,
We shall be bound by the communication of acceptance despatched within the
prescribed time.
Dated..................... .......................
Signature and seal of Manufacturer/Tenderer
Note.— (i) The Tenderers may prepare their own offer forms as per this proforma.
(ii). No change in the proforma is permissible.
(iii) No erasures or alterations in the text of the offer are permitted. Any
correction made in the offer shall be initialled by the tenderer.
(iv) Please refer to of instructions to Tenderers before filling column 8.
(v) FIGURES IN Columns 6 to 9 (both inclusive) should be in both figures and
words.
Tender document for escalators
46
Annexure-M
TENTATIVE LOCATION OF ESCALATORS
1.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Northern Region
Nizamuddin
PF No.1 First FOB TKD end
(i) Upward
(ii) Downward
Lucknow
Ist class Portico Main Hall
(i) Upward
FOB landing
(ii) Downward
Delhi Main
PF No. 1-A, First FOB,
(i) Upward
Gahizabad end
(ii) Downward
Varanasi
Concourse main PF
(i) Upwards
NR
(ii) Downwards
Ludhiana
PF No. 1
(i) Upwards
(ii) Downwards
Amritsar
Near retiring room PF -1
(i) Upwards
(ii) Downwards
Ambala Cantt PF No. 1 FOB No. 1 DLI end (i) Upwards
(ii) Downwards
Faridabad
Towards station building side (i) Upwards
(ii) Downwards
Allahabad
PF -1 Delhi end
(i) Upward
(ii) Upward
NCR Kanpur
PF – 1 Howrah end
(i) Upward
(ii) Upward
Agra Cantt
PF No.1 with FOB at AGC end (i) Upward
(ii)Downward
NER Gorakhpur
(i) PF No.1 At FOB No.1 land (i) Upward
(ii) PF No.2 At FOB No.2 land (ii) Upward
NWR Jaipur
PF -1, BKI end
(i) Upward
(ii) Down ward
Ajmer
Circulating area
(i) Upward
PF-1
(ii) Upward
7.0 m
7.0 m
5.6 m
5.6 m
6.0 m
6.0 m
5.0 m
5.0 m
6.0 m
6.0 m
6.0 m
6.0 m
6.0 m
6.0 m
7.0 m
7.0 m
6.20 m
6.20 m
6.70 m
6.70 m
6.3 m
6.3 m
6.90 m
7.0 m
5.0 m
5.0 m
6.00 m
6.00 m
* Approximate
2.
Western Zone
1
Dadar
2
Kalyan
CR
(i) PF No.6 to common p
connecting FOB no. 3 and
FOB No.4
(ii) PF no. 3-4, (FOB -05)
at Kalyan end
(i) PF no. 4 & 5 to
connecting
new
FOB(Kasara end)
(ii) PF no. 4 & 5 to
connecting
new
FOB(Mumbai end)
Tender document for escalators
(i) upwards
(i) 7 m
(ii)Upwards
(ii) 5.5 m
(i) Upwards
(i) 7 m
(ii) Upwards
(ii) 7 m
47
3
Thane
(i) PF no. 11 to FOB no. 03 (i) Upwards
(near East entry
(ii) PF no. 11 to FOB no. 03(ii) Upwards
(near East entry )
(i) 7 m
PF-7
5
BRC
(Vadodara)
Ahmedabad
6
Surat
PF No.1,
Ratlam
PF No.7
8
Andheri
PF -1
9
Borivali
PF -1
6.0 m
6.0 m
6.35m
6.35 m
6.5 m
6.5 m
6.2 m
6.2 m
6.5 m
6.5 m
6.5 m
6.5 m
4
7
3.
WR
PF -1
Southern Zone
1
3
Thiruvananthapuram Central
(TVC)
Coimbatore
(CBE)
Kozikode
4
Ernakulum
SR
2
5
SCR Secunderabad
6
Tirupati
7
Bangalore
SWR
8
9
(i) Upwards
(ii) Downwards
(i) Upwards
(ii) Downwards
(i) Upward
(ii) Downward
(i) Upward
(ii) Downward
(i) Upward
(ii) Downward
(i) Upward
(ii) Downward
(ii) 7 m
Bangalore
ECOR Visakhapatnam
(i)PF 1 (connecting old FO(i)UP wards
(ii) PF 2& 3 (Connecting (ii) UP wards
old FOB)
(i) PF 1-A
(i) Upwards
(ii) PF 3&4
(ii) Upwards
(i) PF No.1
(i) Up ward
(ii) PF No.1
(ii) Downward
(i) PF No.1
(i) Upward
(ii) PF No. 2 & 3
(ii) Upward
5.55 m
5.55 m
(i)FOB towards Hyderaba (i) Upwards
end
(ii) Upwards
(ii) middle FOB PF 10 &
stair case
(i) PF-1
(i) Upwards
(ii) PF 2&3
(ii) Upwards
(i) PF No.1
(i) Upwards
(ii) PF No. 1
(ii) Upwards
(i) PF No.5
(i) Up ward
(ii) PF No. 5
(ii) Downward
6.0 m
6.6 m
(i) PF 1
(ii) PF 6
6.25 m
6.25 m
Tender document for escalators
(i) Upward
(ii) Upward
5.5 m
5.5m
5.9
5.9
5.65
5.68
5.75 m
5.75
5.6 m
5.6 m
6.4 m
6.4 m
48
4.
Eastern Zone
1
Sealdah
Subway
2
Asansol
PF No.2 HWH end
3
Durgpur
PF No.1 (KLK end)
ER
4
ECR Patna
(i) Upward
(ii) Down ward
(i) Upward
(ii) Down ward
(i) Upward
(ii) Down ward
5.4 m
5.4 m
5.5 m
5.5 m
75 m
7.5 m
Entry /Exit -2
(i) Upward-1
7.5 m
(ii) Downward-1 7.5 m
5
Dhanbad
PF No. 2 & 3
(i) Upward-1
6.7 m
(ii) Downward-1 6.7 m
6
Muzafarpur
PF -1
(i) Upward-1
6.0 m
(ii) Downward-1 6.0 m
7
ECOR
8
Bhubaneshwa (i) PF- 1
(ii) PF-4
Ranchi
SER
9
10
5.
Kharagpur
NFR Guwhati
(i) PF- 2
(i) Upward
(ii) PF-3
(ii) Upward
(i) South side booking office
(i) Upwards
(ii)Between PF 1 & 3 (Tata end (ii) Upwards
New FOB towards
(i) Upward
Kamakhya end (North side) (ii) Downward
6.25 m
6.25 m
6.0 m
6.0 m
7.8 m
7.6 m
7.3 m
7.3 m
Central Region
1
Nagpur
2
CR
3
NCR Jhansi
4
WCR BPL
5
Kota
6
Jabalpur
7
SECR Bilaspur
8
(i) Upward
(ii) Upward
Dombivali
Raipur
(i) At PF no.1Itarsi end
(i) Upward
4.90 m
(ii) At east side of Nagpur stat (ii) Upward
6.95 m
PF-1
(i)Upward
6.0 m
(ii) Downwards 6.0 m
At BB end PF No.1
(i)Upward
6.0 m
(ii) Downwards 6.0 m
PF-1 circulating area old CBS (i) Upwards 6.10 m
Office
(ii) Downwards 6.10 m
(i) PF 1 (MTJ end)
(i) Upward
5.41m
(ii) PF 2/3 (MTJ end)
(ii) Upward
5.41m
(i) PF no.1
(i) Upward
6.0 m
(ii) PF No.4
(ii) Upward
6.0 m
PF No.1 (HWH end)
(i)Upwards
6.4 m
PF No. 2/3 (HWH end)
(ii) Upwards 6.4 m
(i)Upwards
4.2 m
PF No. 1 New FOB
(ii) Upwards 5.04 m
(HWH end )
PF 2/3 New FOB (HWH end)
Tender document for escalators
49
Annexure-N
Tentative location of escalators to be procured under option clause:
Sn
1
2
3
4
5
6
7
8
9
Railway
NR
SCR
ER
Station
New Delhi & Delhi
Vijaywada
Asansol
Durgaour
Howrah
Bolpur
Rampurhat
Malda
Bhagalpur
Total
Nos of escalators
5
2
2
2
2
2
2
2
2
21
Tender document for escalators
50
Annexure-O
PROFORMA OF BANK GUARANTEE FOR CONTRACT PERFORMANCE GUARANTEE
BOND
Ref...............
.
Date..................................
Bank Guarantee No................
To,
THE PRESIDENT OF INDIA.
acting through the Executive Director,
Railway Stores (P)
Ministry of Railway,
(Railway Board). Rail Bhawan,
New Delhi-110001, INDIA.
1. Against contract vide Advance Acceptance of the Tender
No................................... dated.................................... covering supply
of.........................................................
(hereinafter called the said ‘contract’) entered into between the President of
India and...........................................................................(hereinafter called the
‘Contractor1) this is to certify that at the request of the Contractor
we............................................................. Bank Ltd.,
are holding in trust in favour of the President of India, the amount of........................................
.................................................................. (write the sum here in words) to indemnity and keep
indemnified the President of India (Govt. of India) against any loss or damage
that may be caused to or suffered by the President of India (Govt. of India) by
reason of any breach by the Contractor of any of the terms and conditions of the
said contract and/or the performance thereof. We agree that the decision of the President
of India (Govt. of India), whether any breach of any of the terms and conditions of the
said contract and/or in the performance thereof has been committed by the Contractor
and the amount of loss or damage that has been caused or suffered by the President of
India (Govt. of India) shall be final and binding on us and the amount of the said loss or
damage shall be paid by us forthwith on demand and without demur to the President of
India (Govt. of India).
2.We............................ ........................................Bank Ltd., further
agree that the guarantee herein contained shall remain in full force and effect during the
period that would be taken for satisfactory performance and fulfilment in all
respects
of
the
said
contract
by
the
Contractor
i.e.
till.............................................(viz. the date up to 12 months after the date of
last shipment/delivery, of the goods ordered) hereinafter called the ‘said date’ and
that if any claim accrues or arises against us.................................... Bank Ltd., by
virtue of this guarantee before the said date, the same shall be enforceable
against us......................................................Bank Ltd.), notwithstanding the
fact that the same is enforced within six months after the said date, provided that notice
of any such claim has been given to us.......................................Bank/Ltd., by the
President of India (Govt. of India) before the said date. Payment under this letter of
Tender document for escalators
51
guarantee shall be made promptly upon our receipt of notice to that effect from the
president of India (Govt. of India).
3. It is fully understood that this guarantee is effective from the date of the
said contract and that we................................................Bank Ltd., undertake
not to revoke this guarantee during its currency without the consent in writing of the
President of India (Govt. of India).
4. We undertake to pay to the Government any money so demanded
notwithstanding any dispute or disputes raised by the Contractor in any suit or
proceeding pending before any Court or Tribunal relating thereto our liability under
this present being absolute and unequivocal. The payments so made by us under
this bond shall be a valid discharge of our liability for payment thereunder and the
Contractor shall have no claim against us for making such payment.
5. We....................................Bank Ltd., further agree that the President of India(Govt. of
India) shall have the fullest liberty, without affecting in any manner our obligations
hereunder to vary any of the terms and conditions of the said contract or to extend time
of performance by the Contractor from time to time or to postpone for any time or form
time to time any of the powers exercisable by the President of India (Govt. of India),
against the said Contractor and to for bear or enforce any of the terms and conditions
relating to the said contracts and we....................................Bank Ltd., shall not be released
from our liability under this guarantee by reason of any such variation or extension being
granted to the said Contractor or for any forbearance and/ or omission on the part of the
President of India or any indulgence by the President of India >>>>>>>>>> the said
Contractor or by any other matter or thing what-so-ever, which under the law relating to
sureties, would, but for this provision have the effect of so releasing us from our liability
under this guarantee.
6. This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor.
Date...........................
Signature.............................
Place...........................
Printed Name........................
Witness........................
(Designation)
........................................
…………………………….
Bank’s Common Seal
Tender document for escalators
52
Annexure-P
PROFORMA OF BANK GUARANTEE FOR 10% CONTRACT VALUE
TOWARDS WARRANTY GUARANTEE
To,
THE PRESIDENT OF INDIA,
acting through the Executive Director, Railway Stores (P),
Ministry of Railway,
(Railway Board), Rail Bhawan, Raisina Road,
New Delhi-110001, INDIA.
Sub.— Guarantee No.......................................for..................... (Amount).
Covering equipment (s) Serial
no.....................................................................supplied
to...........,.............................................................(Consignee/s)
Ref.— Contract No.........................................................dated..............................
Placed on M/s..........................................................................................
1. WHEREAS M/s...............................................................one of our
constituents,
(hereinafter called the “Sellers”) have agreed to sell to you (hereinafter referred to as
the “Government”) Nos. of........................................................................
(give description) as per contract
No.....................................................................................
dated.........................................................(hereinafter called “the said
contract”)
2. AND WHEREAS according to the terms of said contract, it has been stipulated that
payment of 10% of the value of the stores would be made, provided that the
Sellers furnish to the Purchaser a Bank Guarantee from a recognised bank,
acceptable to the Purchaser for 10 per cent of the value of the said contract, valid for
a period covering in full the Guarantee Period as per the warranty clause of the said
conditions of the contract, being the conditions attached to and forming part of the
said contract.
3. AND WHEREAS the Sellers have approached us to give the said Bank Guarantee
on their behalf in your favour for an amount representing 10 per cent of the
value of (he said contract which you have agreed to accept.
4. That in consideration of the promises and at the request of the said
Sellers, we hereby irrevocably undertake and guarantee to pay to the
Government of India or at such other place as may be determined by you
forthwith on demand and without any demur, any sum upto a maximum
amount of........................ representing 10 per cent of the value of the
stores despatched under the said contract in case the seller make default
in paying the said sum or make any default in the performance,
observance or discharge of the guarantee contained in the said contract.
5. We agree that the decision of the Government, whether any default has
occurred or has been committed by the Sellers in the performance,
observance or discharge of the guarantee aforesaid shall be conclusive
and binding on us M/s.................................
Tender document for escalators
53
6. Government shall be at liberty, from time to time, to grant or allow
extension of time or give other indulgence to the said Sellers or to modify the
terms and conditions of the contract with the said Sellers without affecting or
impairing this guarantee or our liability hereunder.
7. We undertake to pay to the Government any money so demanded
notwithstanding any dispute or disputes raised by the Sellers in any suit or
proceeding pending before any Court or Tribunal relating thereto our liability
under this present being absolute and unequivocal. We also undertake to pay to
the Government any money so demanded against the Purchaser’s claims in any
other contracts placed on the said sellers.
The payment so made by us under this bond shall, be a valid discharge of our
liability for payment thereunder and the Sellers shall have no claim against us for
making such payment.
8. This bank guarantee comes into force when the balance ten percent of the
value of the stores, shipped per
Vessel.........................................................vide Bill of Lading
No........................ dated.......................................... or
R/RNo..............................dated........................ (in the case of indigenous
contracts) under the said contract, has been paid and will remain in full force and
effect up to..............................i.e. for..............................months counted
from the date of placing the stores in service, and shall continue to be
enforceable for further five months i.e. up to..................................(date),
hereinafter called the said date.
9. This guarantee will not be discharged due to the change in the constitution
of the Bank or the Sellers.
10. That no claim under this guarantee shall be entertained by us unless the
same has been preferred by the Government within the said dale.
Date...........................
Signature.............................
Place...........................
Printed Name.........................
Witness........................
(Designation)
........................................
Bank’s Common Seal
Tender document for escalators
54
GLOSSARY
Agreement
As defined in Clause 1.1.2
Bidder(s)
As defined in Clause 1.2.1
Bid
As defined in the Disclaimer
Bid Due Date
As defined in Clause 1.1.5
Associate
As defined in Clause 2.2.9
Purchaser
As defined in Clause 1.1.1
Bid Security
As defined in Clause 1.2.4
Bidding Documents
As defined in Clause 1.2.3
Bidding Process
As defined in Clause 1.2.1
Conflict of Interest
As defined in Clause 2.2.1(c)
Consortium
As defined in Clause 2.2.1(a)
Financial Capacity
As defined in Clause 2.2.2 (B)
Government
Government of India
Jt. Bidding Agreement
As defined in Clause 2.2.6 (g)
Lead Member
As defined in Clause 2.2.6 (c)
LOA
Letter of Award
Lowest Bidder
As defined in Clause 1.2.8
Member
Member of a Consortium
Net Worth
As defined in Clause 2.2.4(ii)
Price
As defined in Clause 1.2.8
Re. or Rs. or INR
Indian Rupee
TENDER DOCUMENT
As defined in Clause 1.2.1
Supplier
As defined in Clause 1.1.2
Supply Period
As defined in Clause 1.1.1
Technical Capacity
As defined in Clause 2.2.2 (A)
THE WORDS AND EXPRESSIONS BEGINNING WITH CAPITAL
LETTERS AND DEFINED IN THIS DOCUMENT SHALL, UNLESS
REPUGNANT TO THE CONTEXT, HAVE THE MEANING ASCRIBED
THERETO HEREIN.
Tender document for escalators
55
Page 1 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
lR;eso Tk;rs
Hkkjr ljdkj
jsy ea=kky;
GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
vuqla/kku vfHkdYi ,oa ekud laxBu
jsy ea=ky;
RESEARCH DESIGNS AND STANDARDS ORGANISATION
MINISTRY OF RAILWAYS
vkj-Mh-,l-vks-@ih-bZ-@Lisd@Vh-,y-@0095&2008 ¼fjoh- 0½ la’kks&5
RDSO/PE/SPEC/TL/0095-2008 (REV ‘0’) Amdt. 5
Hkkjrh; jsy ds fofHkUu LVs'kuks ij ;kf=;ksa ds fy,
Lopkfyr lhf<;ka yxkus gsrq rduhdh fof'kf"V
TECHNICAL SPECIFICATION FOR PASSENGER-ESCALATORS
TO BE INSTALLED AT VARIOUS RAILWAY-STATIONS OF
INDIAN RAILWAYS
SN
Amendment
Number Date
Revision
Number
Date
1.
1st
16.12.08
-
-
2.
2nd
23.04.09
-
-
3.
3rd
24.06.09
-
-
4.
5.
4th
5th
17.07.09
27.09.20
10
-
-
Reason
Cl. No. 1.7(b), 15.1, 25.1 modified & cl. No. 15.7, 15.8
deleted
as
per
Rly
Bd
letter
no.
98/Elect(G)/150/9/Pt.(Escalator) dt. 15.12.08
Additional para inserted in cl 1.7 and 2.4. Cl 1.5, 2.8, 7.0
& 20.5 modified and Cl 1.7(iv) deleted, as per Rly Bd
letter no. 98/Elect(G)/150/9/Pt.(Escalator) dt. 23.04.09
New Clauses 2.4.5, 2.4.6, 2.6.5, 2.5.3, 2.14.4 added;
clauses 1.1, 1.5, 2.5.1, 2.5.2, 2.10, 7.0, 9.1.11, 9.2, 10.9,
15.3, 16.1, 27.0 modified and clauses 1.7 b (iii) and 18.0
deleted.
Clauses1.1, 1.5, 7.0 amended
Clauses No. Index, 1.7b(ii), 2.16, 4.0 ,7.0, 8.0, 9.0 11.0,
12.0, 12.1.1, 12.1.2, 12.1.3, 12.2.1, 12.2.2, 12.2.3,
12.2.5, 12.3.1, 12.3.2, 13.1, 14.0, 20.2, 20.5, 22.3, 23.0,
23.1, 23.2, 24.1, 24.2, 24.3, 24.4, 24.6, 24.8, 25.1, 25.2,
25.3, 26.1, 26.3, 26.6, 26.8.1, 27.0, 27.1, 27.2, 28.1,
28.6, 29.1,
Definitions (Part-ii b)Modified & Clause
nos.15.0 and 26.4 deleted as per Railway Board letter
No. 98/Elect.(G)/150/9/Pt. dated 10.09.10.
Page 2 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
INDEX
1.0
2.0
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
2.11
2.12
2.13
2.14
2.15
2.16
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
11.0
12.0
12.1
12.2
12.3
13.0
14.0
15.0
16.0
17.0
18.0
19.0
20.0
21.0
22.0
23.0
24.0
25.0
26.0
27.0
Foreword
Scope
System Details & Schematics (Construction)
Drive Unit
Controller
VVVF Converter
Truss
Balustrade
Hand Rail
Step Tread
Main And Step Chains
Automatic Lubrication Device
Comb Plate
Landing Plate
Key Operated Start Function
Traffic Direction Light
Electrical Works / Item
Grease/ Oil/ Dirt and Water (separate) Collector & Drainage Sumps
General Arrangement/ Layout Diagram
System Operating Conditions
Infringement of Patent Rights
Governing Specifications
Service Conditions
Technical Specifications
Other Key Technical Information Related To Escalator,
To Be Supplied By Each Bidder Along With Their Offer
Safety Devices/ Features Required
General Requirement
Electromagnetic Compatibility Requirement (EMC)
Testing & Inspection
Escalator Type Testing
Escalator Routine Testing
Escalator Pre-Dispatch Verification of Packing List
Escalator Installation and Final Acceptance Testing
Withdrawal of Approval
Deleted
Lighting
Accessibility
Inspection Doors
Movement Of Material
Installation & Commissioning
Labeling And Marking
Packing, Shipping And Delivery
On-Site Support To Contractor
Warranty
After sales services
Maintenance
Training Program
4
4
5
5
6
6
6
7
7
7
8
8
8
9
9
9
9
9
9
10
11
11
11
12
13
14
20
21
21
21
22
22
22
23
23
23
24
24
24
24
25
25
25
26
27
27
28
Page 3 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
28.0 Operation And Maintenance Manuals
29.0 Quality Assurance
Annexure-1
Annexure-2
Annexure-3
Definitions
29
29
30
31
33
37
Page 4 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
TECHNICAL SPECIFICATIONS FOR PASSENGER-ESCALATORS TO BE
INSTALLED AT VARIOUS RAILWAY-STATIONS OF INDIAN RAILWAYS
FOREWORD
This specification defines the objective, guidelines and requirement for the
design, manufacture, supply, installation, testing and commissioning of heavy
duty escalators at Stations of Indian Railways.
1.0
SCOPE
1.1
This specification covers design, manufacture and supply at site, installation,
testing & commissioning of heavy-duty, reversible escalator to be provided at
the Railway Stations of Indian Railways for semi outdoor application. Railway
shall provide adequate shade on the top and extended on the sides of the
escalators, to prevent it from rain etc.
1.2
The Escalator shall be of State-of-the-art technology, having nominal step
width of 1000mm with appropriate numbers of horizontal Steps on top &
bottom, with maximum carrying capacity calculated as per EN115-1:2008 of
100 passengers per minute at nominal speed of 0.5 m/sec in normal operation
complete with all safety features and shall comply with International
Standards EN-115 with latest version.
1.3
Escalators shall be heavy duty, reversible type and capable of operating
safely, smoothly and continuously for a period of not less than 20 hours a day,
seven (7) days a week with a alternating passenger load reaching 100% of
Load (120 kgs per step) for 6 hours and 50% load for the remaining hours,
both distributed over two-thirds of the number of steps provided, within the
environmental conditions as stated in the specification and at the location
where the escalators are to be installed.
1.4
The vertical-height of foot-over-bridge (passenger walking-level) from the
Ground-level, at any of the above-mentioned Escalator Installation Points are
generally varying between 5.0 meter to 7.0 meter at the different Railway
Stations and in exceptional cases, it may be around 4.5 meter or 8.0 meter.
1.5
The angle of inclination of escalator shall be 30° and minimum transition
radius shall be 2.6 meters at the upper landing and 2.0 meters at the lower
landing” as per the requirement of EN 115.
1.6
The purchaser/ user railways shall furnish the exact information by filling all
the entries, as per the format given in Annexure 1.
1.7
The scope of work shall include but not be limited to the following
works:a)
Provision of escalators in stations for passenger movements.
b)
All associated civil works for
Page 5 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
i) Providing pits for housing escalator motors etc.
ii) Support for taking load of escalator in the middle of escalator
The Contractor shall interface and co-ordinate with the agency
undertaking the associated civil works such as FOB extension. The
complete responsibility of interfacing and co-ordination shall be of the
contractor till final commissioning and handing over of the escalator to
the Railways.
2.0
c)
Transportation of material and equipment for installation purpose.
d)
Spare parts, special tools, testing and diagnostic equipment and
measuring instruments.
e)
Training.
f)
Documentation
g)
Control and monitoring system for Escalators.
h)
Maintenance for specified period
i)
Services
SYSTEM DETAILS & SCHEMATICS (CONSTRUCTION)
The complete Escalator shall comprise of all parts and accessories, which are
necessary for its efficient operation, whether specifically mentioned or not.
The key parts and accessories along with their functions and features are
listed below:
2.1
Drive Unit
2.1.1 Each Escalator shall be independently driven by a geared type driving
machine (or traction machine), comprising mainly of the driving motor, a
coupled Gear Box unit (for Speed reduction) and an electrically released &
mechanically applied Brake (for stopping the escalator). A VVVF converter
shall control the Driving Motor.
2.1.2 Each traction machine shall be mounted within the truss or the machine pit and
shall be removable en-bloc from the truss for repair or maintenance.
2.1.3 The escalator’s driving machine shall be suitable for operation on 3-phase,
415Volt ±10%, 50Hz ± 3% AC supply and it shall comply with IS: 325/IEC
60034.
2.1.4 The 3-phase Induction Motor shall be totally enclosed with external cooling
fins having minimum IP-55 Protection and class F Insulation level.
2.1.5 Sound level of the system shall not be more than 65 dBA at 1 meter from the
balustrade. The required acoustic treatment shall be provided as necessary, to
meet this requirement.
Page 6 of 38
2.2
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
Controller
2.2.1 The escalator’s motion, travel-direction, speed and stopping etc. shall be
controlled by a compact and reliable PLC/microprocessor-based controller
that is specifically designed for the escalator operation.
2.2.2 The controller shall be of a proven design and would ensure continuousoperation of the escalator over its Service-Life. The controller shall have
microprocessor based diagnostic system with self-checking feature and
meant for indicating/ displaying common Faults (that may occur during the
escalator’s operation) by a fault-code or fault’s brief description, on an
on-board and easily-visible LED/ LCD based display-unit. This would enable
the maintenance’ people to pinpoint specific fault(s) and rectify them quitequickly, thus ensuring minimum downtime of the escalator. The diagnostic
system shall be capable of recording at-least 50 latest faults that have caused
the escalator to Stop and display them sequentially on last-in first-out basis.
2.2.3 The controller shall have the facility for interfacing (through suitable ports, viz
RS-232/ RS-485/ USB/ Ethernet etc.) with a PC based Remote Monitoring
system (RMS) that may be planned by the railways to be housed in the station
building control room.
2.3
VVVF Converter
2.3.1 The escalator shall comprise of a VVVF converter (variable speed control),
integrated with the escalator controller to control the driving motor. On
installation, this shall ensure the escalator’s movement & speed control, viz starting and normal speed of the escalator on detecting the incoming
passenger(s) as well as its crawling speed and/or stoppage, in the absence of
passengers.
2.3.2 The VVVF Converter shall also control the acceleration/ de-acceleration
during the motor starting/ stopping, for reducing/ limiting the starting current
and the frictional wear & tear of the brake liner, respectively.
2.4
Truss
2.4.1 The escalator shall be provided with Structural steel truss or girder, which shall
be designed to support the Escalator’s Dead weight and additionally, the peak
passenger-load at escalator’s full capacity operation.
2.4.2 The truss design shall also ensure required safety to sustain the Steps and
running Gear in operation. In the event of failure of the track system, it shall
retain the running gear in its guides.
2.4.3 The construction design of the truss shall be such that it allows for easy
inspection of the interiors of the escalator.
2.4.4 Truss should have maximum deflection value of 1 in 1000.
Page 7 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
2.4.5 Cladding of the truss shall be done with SS 304.
2.4.6 The truss of escalator shall be hot dip galvanized. Other parts inside the truss
such as return station, shaft etc. shall be given suitable anti-corrosive
treatment with zinc painting or similar process.
2.5
Balustrade
2.5.1 The escalator shall be provided with a solid inclined balustrade on its each
side, having adequate mechanical strength and rigidity.
2.5.2 The Interior and Exterior Panels shall be fixed in a manner to withstand the
stresses and impacts expected during operation and use of the escalator at its
full capacity. The balustrade height shall be minimum 1000mm or more.
2.5.3 Material of the skirting shall be SS 304 having thickness of 1.5mm
2.6
Hand Rail
2.6.1 The escalator’s balustrades top shall be provided with black-colour hand rails
made of a special, high-quality and water-repellant synthetic rubber material,
having long-durability.
2.6.2 The hand rails shall move in the same direction and at substantially the same
speed, as that of the steps.
2.6.3 The handrail drive system shall be provided with guides immediately before
and after the drive wheel. The returning portion of the handrail shall be
supported by guide rollers at not more than 2 m interval. Adequate provisions
shall be provided to maintain proper tensioning throughout the service life of
the handrail and prevent tightening/loosening and excessive heating up of the
handrail during operation. The temperature rise of the handrail during
operation shall not exceed 6ºC above station ambient temperature.
2.6.4 The handrail shall overlap sufficiently with the handrail decking (top deck), to
prevent pinching and trapping fingers or hands due to running clearance. The
lips at the handrail shall be of sufficient rigidity to prevent the handrail being
easily removed from the handrail guides by a force of 300 N.
2.6.5 The material of hand rail guide shall be SS 304.
2.7
Step Tread
2.7.1 The escalator Steps shall be made of corrosion-proof Casting-grade
Aluminum Alloy, having sufficient mechanical strength and good construction
to fully satisfy the intended purpose of their use; that-is, carrying the peak load
of passengers without distortion.
2.7.2 Each step shall be supported on four wheels, two of which shall be the step
chain, wheels and shall be capable of carrying the basic load with the safety
Page 8 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
factor as per 2.7.3. Individual step loading shall be assumed as 6000N/m².
The design of the mounting of all wheels on the step shall ensure that the
centre line of the wheel shall remain perpendicular to the running track under
all the load conditions. Step dimension shall have a tread width of at least 400
mm deep and not more than 210 mm high.
2.7.3 Safety factors used in the design shall, as a minimum, conform to the
following, As per EN 115-1:2008 (as applicable for Public Service Escalators),



For all driving elements viz. shafts, gear wheels, driving gear chains - 5.
Step Chains – 5.
Any other item (if not specified elsewhere) – As per BS EN 115-1:2008 (as
applicable for Public Service Escalators).
2.7.4 The step shall be one piece, pressure die cast, high wear and corrosion
resistant aluminum alloy. The step casting shall bear a marking, which clearly
indicates the month and the year of manufacture.
2.7.5 The step shall be type tested according to EN 115 (Latest version).
2.7.6 The tread surface of each Step shall be slotted in parallel-direction to the
travel of the Steps.
2.8
Main and Step Chains
The drive unit shall be connected to the main chain wheel (attached to the
main shaft) with a duplex chain. The Main Shaft shall further drive the Step
Chain Bands. The Step Chain Band shall be of endless roller type located on
both sides of the moving steps and having step chain strength value of 260kN
or more. Each Step Chain shall be provided with an integrated Tension
Device to ensure its proper tension under varying load conditions.
2.9
Automatic Lubrication Device
The escalator shall comprise of an in-built automatic lubrication device, to
lubricate the main driving-chain and step-chain automatically, which can
ensure their smooth-operation for a long period and thus shorten the
maintenance downtime.
2.10
Comb Plate
The escalator comb plates in the entrance/ exit areas must have easily
replaceable comb segments, having teeth that interlock deep into the steps. All
comb segments must be identical & easily inter-changeable. In the event of
some foreign body’s penetration into the comb segments, safety contacts must
bring the escalator to a halt. To activate the safety contacts, the comb plate
must be able to slide horizontally.
Page 9 of 38
2.11
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
Landing Plate
The landing plate of the escalator meant to provide a secure foothold, must be
preferably made of etched Stainless Steel ASTM - SS316 grade and shall
have an Anti-slip Pattern.
2.12
Key Operated Start Function
The escalator operation shall be started/ switched-off by a special key
provided along with the escalator.
2.13
Traffic Direction Light
The escalator shall have traffic direction light of distinct color at highly-visible
location(s) near the escalator, to indicate the direction of its movement to the
approaching passengers and thus, prevent their wrong-way Entry.
2.14
Electrical Works / Items
2.14.1 All electrical works and switch gear for the escalator installation shall conform
to the Indian Electricity Rules 1956 (with latest amendments).
2.14.2 All power cables and wiring shall be fire resistant low smoke copper cables of
1.1 kV grade conforming to IS:694 and IS:1554. No bare Conductor shall be
used in any Escalator as it may cause electrocution danger to the personnel.
2.14.3 The control switchgear must be mounted in sealed enclosure corresponding
to IP-55 protection. Railways shall bring the power supply cable to this
switchgear.
2.14.4 All screws, nuts, fasteners and washers shall be of stainless steel
2.15
Grease/ Oil/ Dirt and Water (separate) Collector & Drainage Sumps
Separate collector & drainage sumps for loose/ falling/ accumulated - grease/
oil/ dirt and water shall be provided in the escalator, at its lower return station,
to ensure the escalator’s cleanliness w.r.t. these elements and thus,
preventing the happening of any likely hazard due to them.
2.16
General Arrangement/ Layout Diagram
As part of the “Technical Information Document”, each Bidder would be
required to submit their detailed general arrangement/ layout diagram, which
shall include the following essential details:a.
b.
c.
d.
Vertical rise
Horizontal span length
Step width
Handrail center distance
Page 10 of 38
e.
f.
g.
h.
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
Width of escalator
Width of end opening & Pit
Width of opening
Maximum Inclined span length without Intermediate Support.
2.16.1 Design
The design shall meet the following criteria: a)
Application of state of the art technology
b)
Service proven design
c)
Design life 30 years
d)
Minimum life cycle cost
e)
Low maintenance cost
f)
Use of interchangeable, modular components
g)
Extensive and prominent labeling of parts, cable and wires
h)
Use of unique serial numbers for traceability of components
i)
High reliability
j)
Less energy consumption
k)
System safety
l)
Adequate redundancy and factor of safety
m)
Fire and smoke protection
n)
Use of fire retardant materials
o)
Environment friendly
p)
Adherence to operational performance requirements
q)
Maximum utilization of indigenous materials and skills, subject to
quality conformity
r)
Safety against garments such as Saree and loose cloths etc.
3.0
SYSTEM OPERATING CONDITIONS
3.1
The escalator shall be able to make-use & operate at the below mentioned
power supply conditions. Power supply shall be made available by Indian
Railways near the escalator installation point:a)
b)
For power supply: AC 3-phase, 415Volts ± 10% 50Hz ± 3%.
For lighting supply: AC Single-phase, 220Volts ± 10% 50Hz ± 3%.
Page 11 of 38
4.0
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
INFRINGEMENT OF PATENT RIGHTS
Indian railways shall not be responsible for infringement of patent rights
arising due to similarity in design, manufacturing process, use of the
components, used in design, development and manufacturing of escalator
and any other factor which may cause such dispute. The responsibility to
settle any issue lies with the Contractor.
5.0
GOVERNING SPECIFICATIONS
The escalator shall generally comply with the following Standards:
EN-115: safety rules for construction and Installation of escalators and
passenger conveyers.

IS-4591: Code of practice for installation and maintenance of escalators.
Note: Latest version of the above standards shall be applicable.
6.0
SERVICE CONDITIONS
6.1
The escalators shall be installed at the notified Railway stations all over India &
shall be able to perform under the service conditions prevailing there.
6.2
Moreover, the escalators shall be capable of performing in the tropical climate of
India, under the extreme environmental conditions listed below:
Maximum Ambient Air
Temperature
Minimum Ambient Air
Temperature
Max. Relative Humidity
Atmosphere
Coastal Areas
550C
-50C
100%
Extremely dusty & dry weather and desert terrain
in certain areas. The dust contents in air may
reach as high values as 1.6mg/m³.
The equipment shall be designed to work in
coastal areas in humid, salt laden and corrosive
atmosphere.
The maximum value(s) of the Conditions in the Coastal Areas will be as
follows:
Max. pH value
Sulphate
Max. Concentration of Chlorine
Max. Conductivity
Annual Rainfall
Altitudes
8.5
7.0mg/litre
6.0mg/litre
130 micro sec/ cm
Ranging between 1750 to 6250 mm with
thunder storm
Not exceeding 1200m above Sea-level
Page 12 of 38
7.0
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
TECHNICAL SPECIFICATIONS

Application
:
At Railway stations – semi outdoor application.
Railway shall provide adequate shade on the
top and extended on the sides of the escalators,
to prevent it from rain etc.

Nominal speed
:
0.5 m/sec in normal operation.

Angle of
inclination
:
30º (Depending upon space availability at the
installation point)

Vertical rise
:
Between 5.0 meter and 7.0 meter (To be exactly
specified by user railways in Annexure 1)- In
exceptional cases, it may be around 4.5 meter or
8 meter.

Horizontal span
:
Shall be based on the Contractor’s design and
other parameters, namely; vertical rise, number
of horizontal steps, inclination and transition
radius etc.
 Maximum passenger
carrying capacity
:
100 passengers/ min at nominal speed of 0.5
m/sec.
 Applicable Standards
:
EN-115, IS-4591 (latest version)
 Power supply
:
AC 3ø, 415V±10% 50Hz±3%
 Lighting supply
:
AC 1ø, 220V±10% 50Hz±3%
 Horizontal steps
:
Number of horizontal steps at both the upper &
lower landings shall be 4.
 Landing plate
:
Etched stainless steel ASTM SS316 grade with
anti-slip pattern
 Moving step’s material :
As per clause no. 2.7
 Nominal step’s width
:
Minimum 1000 mm
 Balustrade panel
material
:
ASTM- SS304 hair line finish
 Balustrade height
:
As per clause no 2.5.2
 Handrail material
:
As per clause no. 2.6.1
 Handrail color
:
As per clause no. 2.6.1
 Start function
:
Key operated switch
 Control switchgear
protection
:
IP 55
Page 13 of 38
Effective from July 2009
 Dirt/ oil/ grease and
water collector &
drainage sumps
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
:
As per clause no. 2.15
Note: Each Bidder must submit their Compliance or Deviations in a “Compliance
Statement”.
8.0
Other Key Technical Information related to Escalator, to be supplied by
Each Bidder, along with their Offer: -
SN
Feature
1.
Escalator manufacturer
2.
Escalator brand name
3.
Escalator model number
4.
Overall dimension
5.
Sound level
6.
Drive unit arrangement
7.
Type of motor
8.
Motor rating
9.
Class of insulation of motor
10.
Protection class of motor
11.
Gear type & material
12.
Coupling type & material
13.
Main drive chain’s material &
breaking strength
14.
Step chain/ band’s Material &
breaking strength
15.
Controller - make/ model
16.
VVVF converter - make/ model
17.
Truss structural material
18.
Truss surface treatment
19.
Truss construction details
20.
Lubrication mechanism – Type/
Model
Details
Page 14 of 38
SN
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
Feature
21.
Details of brake mechanism
22.
Details of intermediate support to
inclined span length, if any
9.0.
SAFETY DEVICES/ FEATURES REQUIRED
9.1
Operating and Safety Devices
Details
Operating and safety devices conforming to the following requirements shall
be provided: 9.1.1 Motor Overload & Thermal Protection Device
a)
The driving motor shall be protected against excessive current due to either
overloading or short-circuiting by means of a suitable device to be submitted
for review without objection by the “Engineer”. Such protective devices shall
be provided for each phase of the motor winding. After the intervention of this
safety device, the power supply to the motor shall be disconnected and it shall
only be possible for a competent person to reset it back to its normal working
condition.
b)
If the detection of excessive current depends upon a temperature increase in
the motor winding, such a device may be automatically reset after the fault is
removed and the winding cooled down sufficiently, but shall not restart the
escalator automatically.
c)
Built in type thermal protection, if offered, shall conform to EN 115-1:2008.
9.1.2 Starting switch
Spring return key operated starting switch with running directions marked on
the faceplate shall be provided at both ends of the escalator. These switches
shall be positioned to enable the operator, when using the key to start the
escalator, to see the entire escalator. The key shall be removable only in the
neutral position.
9.1.3 Service Stop Switch
Service switches shall be provided within the machinery spaces at both ends
of the escalator. The switches shall be conspicuously and permanently
marked and located such that switching can be accomplished without passing
or reaching over any part of the machinery. The operation of these switches
shall disconnect electrical power to the controller and the drive mechanism
and shall activate the brakes. The switch shall be rated to interrupt the starting
current of the motor and the fuses shall be rated for the available fault current
at the switch. Inspection run shall also be prohibited.
Page 15 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
9.1.4 Emergency Stop Switch
Recessed type, momentary pressure, emergency push button stop switches
with extended sleeve to protect against accidental operation shall be provided
on each escalator. A minimum of one switch shall be located in conspicuous
and accessible positions at the incline section or at the newel at both ends of
the escalator. The switch provided at the incline portion shall have protection
from the dust ingress. The distance between the switches shall not exceed 15
m for the escalators, otherwise, additional switches shall be provided. The
operation of these switches shall disconnect electrical power to the drive
mechanism and activate the brakes(s). It shall not be possible to start the
drive mechanism by the use of these switches. Proper signage shall be
displayed so that the location of the switch can be easily identified.
9.1.5 Speed Governor
Speed governor shall be provided which disconnects electrical power to the
drive mechanism and activates the brake, should the speed of the steps
exceed the rated speed by more than 20%.
The speed governor is not required in cases where alternating current
induction driving motors are used, provided the slip does not exceed 10% and
the motor is directly connected to the drive mechanism.
9.1.6 Broken step chain safety device
Devices shall be incorporated as part of each tension carriage which shall
disconnect electrical power to the drive mechanism and activate the brake if
the step chain breaks or if the tension on either chain drops below (or
exceeds) a predetermined value, or if the motion of a chain is interrupted.
9.1.7 Broken drive device
Where the drive mechanism is connected to the main drive shaft by chains, a
device shall be provided which will disconnect electrical power to the drive
mechanism and shall activate both the operational brake, and the additional
brake in the event if the driving chains fail or excess sagging.
9.1.8 Non Reversing Device
A device shall be incorporated to detect reversal from the pre-set direction of
motion and activate the operational and auxiliary brakes to stop the
escalators.
9.1.9 Handrail Finger Guard Safety Device
Detection device shall be provided at points where the handrails enter the
escalator newels. These devices shall disconnect electrical power to the drive
mechanism and activate the brake in the event of an object entering the gap
between the handrail and newel.
Page 16 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
9.1.10 Step and Skirt Safety Devices
Detection devices shall be provided in escalator skirting panels in close
proximity to the upper and lower comb plate tips, on the track system at the
upper and lower curves and at 7.5 m intervals along the incline of each
escalator. Electrical power to the drive mechanism shall be disconnected and
the brake(s) applied should any one of these devices be activated due to the
skirt panels being forced away from the steps.
9.1.11 Comb plate safety device
Safety devices shall be incorporated at both sides on the comb plates at each
landing, which shall disconnect electrical power to the drive mechanism and
activate the brake should any object become wedged between the comb and
the step. The device shall be able to operate in the horizontal and vertical
direction.
9.1.12 Step Lowering Device
Devices shall be provided which will disconnect electrical power to the drive
mechanism and activate the brake, should a step be lowered due to
excessive load or breakage. The detection shall be effective at the left, centre
and right side of the step. The device shall be located near the top and bottom
curves for the escalators. These shall be located such that the lowered steps
stop in front of the comb in order to prevent further damage.
9.1.13 Inspection Control
Inspection control complying with BS EN115 shall be provided at both
landings.
9.1.14 Missing step detection device
Detection devices shall be provided to stop the escalator before the missing
step opening appears on the passenger side of the escalator.
9.1.15 Handrail Speed Detection Device
Each handrail shall be fitted with a device, which shall stop the escalator
when the handrail speed exceeds ±30% of the rated speed.
Page 17 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
9.1.16 Broken Handrail Device
Each handrail shall be equipped with a mechanically operated electrical safety
devices of approved design to detect undue tension, excessive elongation
and handrail failure.
9.1.17 Floor plate safety device
Safety switches of approved design shall be provided underneath each
hinged floor plate at both the upper and lower landings. The escalator shall
stop when the floor plate is opened unless under maintenance / inspection
mode.
9.1.18 Step up-thrust device
Safety device of approved design shall be provided at the upper and lower
landings to stop the escalator should a step be lifted or displaced against the
“up-thrust” track at the transition curve from incline to horizontal in the
passenger carrying side of the track system.
9.1.19 Dress Guard
Brush type deflector device shall be provided along the step nose line on the
skirt panel to keep feet and loose clothing clear of the possible trapping point
and safety against garments such as Saree and loose cloths etc. The brush
bristles shall be made of fire resistant nylon filaments with split ends to give a
soft face.
9.1.20 Brake Lining Safety switch
Details of safety device shall be submitted for design review without objection
by the purchaser and same shall be provided at each shoe of the machine
brake to monitor the lining thickness and to detect any abnormal or uneven
wear of brake lining.
9.1.21 Phase Protection Device
A phase protection device shall be provided in the controller to prevent setting
in motion or to stop the escalator in the event of phase failure or phase
sequence reversal of the power supply. An illuminated visual indicator shall be
provided on the control cubicle/controller to signify actuation of this device due
to phase failure or phase sequence fault. The indicator shall remain
illuminated until the fault is rectified.
9.1.22 Earth leakage protective device
An earth leakage protective device or residual current device to be submitted
for review by the “Engineer” shall be provided such that any dangerous earth
leakage to the escalator metalwork shall cause the immediate stopping of the
driving machine and disconnection of the power supply/controller. The return
Page 18 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
to service shall not be possible, except if it is reset manually by a competent
person.
9.2
Monitoring and Fault Diagnostic System
A microprocessor based monitoring and fault diagnostic system to provide
information on the operation; identification and display of all faults that have
caused the escalator stop including emergency stops shall be provided. The
system shall be able to record at least 50 events in their order of occurrence
and display them sequentially in a last in first out sequence.
An alpha – numeric display unit indicating the fault code or fault message
shall be installed at an easily accessible and protected location on the
handrail decking at both the landings.
The display of the last fault can only be reset after the fault causing the stop is
cleared but the historical record shall remain in the microprocessor.
Faults that do not require the attendance of the maintenance staff shall be
easily identified to enable the operator to re-set and re-start the escalator.
The system shall capture, display and retain the following information:a)
Record number
b)
Fault/ status code/ alphanumeric display
c)
Date
d)
Time at which fault started
e)
Time at which fault cleared
f)
Direction of operation with starting time
g)
Total operation hours with break down for “UP” and “DOWN”
operations.
A LED/ LCD display panel and means for programming the system shall be
provided at the controller.
In addition, serial interface output ports shall be provided at the controller to
allow the system to be connected to a notebook computer for down loading
the historical data for trend analysis. Suitable compatible driver software has
to be provided to download data for analysis and presentation by Microsoft
office.
Page 19 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
The summarized critical safety features are detailed as under:SN Safety devices/ features
required
Description
1. Emergency stop device
In an emergency, it stops escalator immediately, if
pressed
2. Comb plate safety device
It stops escalator, if objects are caught between
comb plate and step treads
3. Handrail entry safety
device
It stops escalator, if human-finger or any Foreignobject is pulled into the hand-Rail entry/Inlet
4. Phase monitoring device
It stops escalator, if there is a missing phase or a
wrong phase sequence
5. Over-speed detector
It stops escalator, if the movement is above the
normal speed
6. Non-reversal safety device It stops escalator, if the direction of movement is
suddenly reversed
7. Main driving chain safety
device
It stops escalator, if the main driving chain loosens
excessively or breaks
8. Step chain safety device
It stops escalator, if the step chain breaks or
becomes excessively loose
9. Step sag protection device It stops escalator, if the Steps start sagging after
getting fractured or otherwise
10. Static electricity prevention Eliminates static electricity created by running of the
device
escalator steps &/or hand rails
11. Skirting panel safety
device
It stops escalator, if objects are caught between any
step and skirting Panel
12. Skirting panel safety brush It prevents stray objects, clothes such as saree and
(special heavy duty)
chuuni etc. being caught between Step and Skirting
Panel
13. Step’s three-sides yellow
demarcation lines
It demarcates the two horizontal-ends and one
inner end of the steps and the safe foot-hold area
for passengers
14. Step gap green
illumination
The green light illuminates the riding edge of the
steps from below, ensuring safe ride of passengers
15. Comb plate light
The lights at skirting level on both sides of the comb
plate ensure safe ride of passengers
16. Hand Rail broken safety
device
It stops escalator, if hand rail stops or breaks
17. Hand rail speed detection
device
It stops escalator, if handrail movement is above/
below the normal speed
Page 20 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
SN Safety devices/ features
required
18. Auxiliary brake
Description
It stops escalator, if the Driving Chain breaks &/ or
escalator over-speeds
19. Motor overload & overheat It stops escalator, when the motor
Protection
/temperature is exceeded abnormally
current
20. Brake monitoring device
It stops escalator, before a brake-fail situation can
occur (due to excess brake lining wear)
21. Step missing device
It stops escalator, if the Step is missing
22. “START” Buzzer device
It alerts the passengers when escalator starts
working/ moving
23. “WRONG-ENTRY” alarm
device
It alerts the passengers, if they approach to enter
the escalator from a Wrong entry-point/ oppositedirection to its movement-direction, by sounding the
warning-buzzer and beginning the escalator
movement in its pre-set, correct direction.
24. “AUTO-START” on
It ensures the stopped-escalator to start operating/
passenger-approach device moving after detecting the approaching passengers
by a 3-D scan.
25. Oil-water separator &
drainage system
It ensures separate collection & disposal of the
loose/ falling oil/ grease and accumulated water and
thus preventing a potential hazard.
26 Design of earth system
As per IS 3043:1987
Note: Each bidder must submit their compliance or deviations in a “Compliance
Statement”, as well as, the specific details related to their escalator-design,
against each safety device/ feature mentioned above.
10.0
GENERAL REQUIREMENT
10.1
The complete escalator system shall be reliable and conform to the latest
version of the International/ EN-115 and National/ IS-4591 standards.
10.2
All materials used in manufacturing the escalator, shall be fire-retardant and
not easy to ignite.
10.3
All power devices and electro-mechanical units including the drive unit,
controller, and converter etc. to be used in the escalator shall be suitable for a
heavy-duty application of a Public Service escalator as per above Standards.
10.4
All mechanically moving parts of the escalator shall be completely enclosed
within imperforate panels or walls, except the accessible Step treads, part of
hand Rail and permitted apertures for ventilation.
10.5
In case of escalator installation location being directly exposed to the weather/
extreme atmosphere, a proper roof-covering & enclosure must be provided by
Page 21 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
Indian Railways, as per the provisions of the standard EN-115 clause 0.5.2
meant for this purpose.
10.6
The balustrades shall not have any parts that would tempt/ allow any person
to stand on the same. The balustrades interior panels shall be smooth and
shall not have any protruding part or sharp edged covering strips etc.
10.7
The balustrades design & construction shall provide for adequate mechanical
strength and rigidity, such that the vertical force distributed over the Handrail
surface/ length shall not be able to cause any permanent deformation, breakage
or displacement of any balustrade part(s) as per the provisions of the standard
EN-115 clause 5.1.5.3 meant for this purpose.
10.8
At the landings of the escalator, a sufficient unobstructed area shall be
available to accommodate the passengers. Similarly a clear height of
minimum 2.30m or more shall be available above the Steps of the escalator at
all points. As per the provisions of the standard EN-115 clause 5.2.1 meant for
this purpose.
10.9
All of the escalator’s equipment, structures and other metallic parts shall be
suitably earthed as per the standard practice conforming to IS: 3043.
11.0
ELECTROMAGNETIC COMPATIBILITY REQUIREMENTS (EMC)
The contractor shall ensure that the critical equipment supplied, i.e. VVVF
converter shall cause minimum radio frequency Interference into main
network and comply with the electromagnetic compatibility (EMC)
requirements of the EN-115 Standards. The Contractor should furnish any
independent/ reputed/ national test agency/ lab’s certification in this regard.
12.0
TESTING & INSPECTION
Testing & inspection plan stages & details are as given in the table in
Annexure-2.
Before supply of the ordered goods, the Contractor shall submit a
comprehensive testing & inspection plan/ protocol that is in compliance with
the latest version of the relevant Standards for escalators, namely EN–115 &
IS–4591, to the purchaser’s representative/ testing authority – Executive
Director (EM)/ RDSO, Lucknow, for their approval.
Testing authority – Executive Director (EM)/ RDSO, Lucknow will approve the
same, in consultation with the Contractor.
12.1
12.1.1
Escalator Type Testing
At first, the Contractor shall submit a comprehensive type testing protocol
that in compliance with EN–115 & IS–4591 standards, and as per the
guide-lines mentioned in Annexure-3, to the purchaser’s representative/
testing Authority – Executive Director (EM)/ RDSO, Lucknow, for their
approval.
Page 22 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
12.1.2
The Contractor shall provide details of type-testing of the complete
escalator & its Key sub-assemblies (as listed in Annexure-3) as per the
relevant Standards, by furnishing certified copies of their latest type-test
certificates, from their respective sub-contractor, of their In-house testing
&/or by independent/ reputed/ national test agencies/ labs.
12.1.3
If the product is being manufactured initially in a foreign country,
purchaser’s representative/ testing authority - RDSO, Lucknow at its
discretion, may like to visit & witness any of the Type Tests, at their own
cost. The Contractor hall co-ordinate the program, in such case.
12.2
Escalator Routine Testing
12.2.1
At first, the Contractor shall submit a comprehensive routine testing protocol
that is in compliance with EN–115 & IS–4591 standards, and as per the
guide-lines mentioned in Annexure-3, to the purchaser’s representative/
testing authority – Executive Director (EM)/ RDSO, Lucknow, for their
approval.
12.2.2
Routine testing entails tests and inspections that are conducted at the
works of the Contractor of the complete escalator and/or its key subassemblies, as per the relevant standards.
12.2.3
The purchaser’s representative/ inspection agency/ testing authority - Director
(EM)/ RDSO, Lucknow would have the right at its discretion, to witness
routine Test(s) of the complete escalator/ its Key Sub-assemblies, during the
escalator’s manufacturing &/or accept the test results/ reports of their
respective manufacturer’s/ supplier’s In-house quality control, as sufficient
evidence of the execution of these routine tests.
12.2.4
At least 3 weeks notice shall be given to the purchaser’s representative/
inspection agency/ testing authority – Executive Director (EM)/ RDSO,
Lucknow, to be present for the routine testing & inspection.
12.2.5
If the Product is being manufactured initially in a foreign country,
purchaser’s representative/ inspection agency/testing authority - RDSO,
Lucknow at its discretion, may like to visit & witness any of the routine tests,
at their own cost. The Contractor shall co-ordinate the program, in such
case.
12.3
Escalator Pre-Dispatch Verification of Packing List
12.3.1 Before the ordered goods (complete escalator system kits), as per the offered
dispatch lot are dispatched, purchaser’s representative inspection agency/
RDSO shall verify completeness of the dispatch lot as per order details/
contractor’s packing list and if everything is in order, issue the “Dispatch
approval certificate”.
12.3.2 Thereafter the Contractor can dispatch the goods to the consignee.
Page 23 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
13.0
ESCALATOR INSTALLATION AND FINAL ACCEPTANCE INSPECTION/
TESTING
13.1
After installation, the escalator shall be tested by the Contractor , in the
presence of the purchaser’s representative/ inspection agency/ testing
authority – Executive Director (EM) / RDSO, Lucknow. Following tests shall
be conducted:-
a.
Each installed escalator shall be subject to the final acceptance inspection/
testing to prove the functionality of the escalator in terms of its movement,
control and safety. This shall include testing of the escalator’s over-speed, in
order to ensure the soundness of the equipment and its installation.
b.
Each installed escalator shall be subject to the weight test including
verification of its Braking distance.
c.
Each installed escalator shall be subject to the final visual Inspection including
the check for satisfactory workmanship and shall cover all connections,
paintings and general cleanliness of the installation as a whole.
d.
After satisfactory completion of above inspection/ testing, the purchaser’s
representative/ inspection agency/ testing authority – Executive Director (EM)/
RDSO, Lucknow will authorize the commissioning of the escalators for public
use by issuing the “Escalator installation final acceptance certificate”.
14.0
WITHDRAWAL OF APPROVAL
Approval granted to the Contractor is liable to be withdrawn in the event of
noticing any major change at a later date in the design or major change from
the Bill of material as approved earlier without seeking the Prototype
approving authority i.e. Production Units’/ RDSO's approval or using any
major Sub-assembly of inferior specification/ quality, thus compromising with
the reliability.
15.0
Deleted
16.0
LIGHTING
16.1
The escalator and its surrounding area shall be sufficiently and adequately
illuminated by Railways, especially in the vicinity of the comb to ensure safe
and comfort ride of passengers.
16.2
The escalator interior shall also have adequate and permanent electric
lighting installations; especially, driving & return stations and machine rooms
inside the truss.
16.3
Light intensity on tread surface shall be minimum 20 lux or more as per
IS 4591.
Page 24 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
16.4
The electric lighting installation and the socket outlets shall be independent of
the power supply to the machine being fed by a separate cable from the main
switch as per the provisions of the standard EN-115 clause 6.3.2 meant for this
purpose.
16.5
LED based emergency light having minimum 20 lux at ground surface shall be
provided at Entrance, Exit and middle points of the escalator with UPS system
having back up of at least half-an-hour.
17.0
ACCESSIBILITY
17.1
The escalator design shall allow easy & safe accessibility on both sides, to
authorized persons for Inspection, maintenance & repairs.
17.2
Driving & return stations, machinery spaces inside the truss and also separate
machinery spaces, shall not be accessible to unauthorized persons. Hence,
lockable Inspection & trap doors shall be provided.
18.0
Not used.
19.0
MOVEMENT OF MATERIAL
19.1
Completely assembled escalator or its sub-assemblies (which cannot be
handled by hand), shall be:-
a.
Equipped with fittings for being lifted/ moved by a lifting device, or
b.
Designed in a way, to allow the attachment of above type fittings, e.g.,
threaded holes, or
c.
Designed/ shaped in a way, to allow easy attachment to the lifting device or
transportation means.
20.0
INSTALLATION & COMMISSIONING
20.1
All works at the installation site shall be carried out in accordance with the
standard acceptable methods and practices of installation of escalators and
electrical equipment.
20.2
All equipment, sub-assemblies, structures, truss etc. shall be installed as per their
respective sub-contractor’s installation instructions.
20.3
Special care shall be taken of leveling/ plumbing, which shall be done
meticulously before any equipment, sub-assembly or structure is fixed finally
in position.
Page 25 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
20.4
Adequate care shall also be taken during installation of the complete
Escalator to avoid damage to any equipment, sub-assembly or building
structure.
20.5
Indian railways will be responsible for major civil work needed for installation
and commissioning of escalator at designated platform. The Contractor shall
be responsible for providing 4 horizontal steps at top and bottom landing. The
Contractor will provide a terminal board near escalator and Railways will
provide electrical wiring/connection upto this terminal board. Railways will
provide site assembly area with proper power connection as per the extant
rules.
21.0
LABELING AND MARKING
21.1
All equipment & apparatus, inside or outside the switchboard, including
instruments, meters & relays shall be labeled or marked adequately.
21.2
In addition, warning labels shall be fitted at all points, where the removal of
covers/ panels may expose live equipment, operating above 50V between
circuits or to earth and shall bear the inscription ‘Danger- Live Parts’ in red color
that is clearly visible from a viewable distance.
22.0
PACKING, SHIPPING AND DELIVERY
22.1
All equipment shall be properly inspected before the Shipment. An inspection tag
bearing the word “INSPECTED” or “PASSED” giving details of the inspection
date etc. shall be attached to the Packaged Consignment. All four sides of the
packaged consignment shall contain details of the Consignee & Consignor.
22.2
Appropriate caution notices such as “Fragile” or “Handle with care” etc shall
be displayed on the out side surface of the boxes, crates and packages.
22.3
The Contractor shall be responsible for the safe transportation and delivery of
materials to the location, as specified by the purchaser.
23.0
ON-SITE SUPPORT TO CONTRACTOR
23.1
The purchaser/ user railways would extend their full-support and facilities on
free-of-charge basis, to the Contractor for delivering & storing the product and
its installation, testing & commissioning equipment/ tools/ accessories etc., at
a suitable location, as close as possible to the installation site.
23.2
This shall include; providing a separate lockable/ secure material-storage cum
Site office with telephone, electrical supply/ light & fan fittings etc. as well as
any special assistance, required by the Contractor.
24.0
WARRANTY
24.1 The Contractor shall be responsible for any damage to equipment provided in
the escalator, due to defective design, materials, workmanship for a period of
Page 26 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
24 months from the date of commissioning of escalator and 30 months from the
date of supply, whichever is earlier. The Contractor shall attend to the
complaint (including replacement of defective components, if required) within
12 hours from the time of receipt of complaint at his own cost.
24.2 The period of warrantee will be extendable in case of recurring problems of
defective design, material or manufacturing. The Contractor shall warrant that
everything to be furnished hereunder shall be free from all defects and faults in
material, workmanship and manufacture and shall be of the highest grade and
consistent with established and accepted standards of material of the type
ordered and in full conformity with specifications and drawings. The
Contractor’s liability in this respect of any complaints, defects and /or claim
shall be limited to furnishing and installation of replacement parts, free of any
charge. The warranty clause in commercial agreement, if any, shall prevail.
24.3 The Contractor shall be responsible for carrying out all the modifications at his
cost on any part of the equipment during the period of warranty required for
satisfactory operation of the equipment as per technical specification. For any
technical decision the final authority from the purchaser’s side is RDSO.
24.4 All the replacements and repairs, that the purchaser shall call upon, the
Contractor to deliver or perform under this warranty shall be delivered and
performed by the Contractor promptly and satisfactory.
24.5 The warranty period would cover comprehensive maintenance inclusive of all
spares, material and labour cost.
24.6 During warranty period, in case the escalators become non-functional due to
any manufacturing defect, then the escalator would be considered under
breakdown and the Contractor would be required to rectify the defects.
24.7 The consignee shall ensure that the records of breakdown are maintained on a
shift basis.
24.8
The Contractor shall ensure that in case a failure is reported by a consignee,
qualified Service Engineers shall visit the site within 12 hours from the time of
complaint. This period of 12 hours after the failure report shall be treated as
grace period, which will not count towards breakdown time. Complaints shall
be lodged by consignee by fax, phone, e-mail or per bearer at address given
by the Contractor
25.0
AFTER SALES SERVICE
25.1
The bidder shall indicate in the offer, the facilities available with the bidder or
local agent for providing the required after sale service during warranty and
post warranty periods. The bidder will also mention service organizations
located in India and the availability of trained staff and maintenance spares
etc.
Page 27 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
25.2
The Contractor shall provide and ensure servicing facilities throughout the
warranty period of the system. After the warranty period is over, the
Contractor should give service support for trouble shooting and for obtaining
spare parts for AMC period.
25.3
The Contractor shall ensure that, in case a consignee reports a failure,
qualified service engineers visit the site within 12 hours from the time of
complaint. Consignee shall lodge complaints by fax, e-mail or per bearer at
address given by the Contractor . The responsibility to keep the failure
reporting address details current will rest with the consignee.
26.0
MAINTENANCE
26.1
The Contractor shall provide free-of-charge, maintenance service (and all the
works specified) including required spares, for the specified guarantee
warranty period.
26.2
During the guarantee period, the above maintenance service shall include all
preventive, scheduled & corrective maintenance and additionally, all servicerequest calls made by the purchaser/ user railways.
26.3
For this, the Contractor would be required to provide a comprehensive
maintenance & service plan, for review and acceptance by the purchaser or
his authorized representative.
26.4
Deleted
26.5
The maintenance work-system shall ensure safety of the personnel &
equipment.
26.6
In the event of any failure, requiring design modifications etc. in the escalator,
the Contractor shall undertake to submit its details for a review by the
Purchaser or its authorized representative. On reaching consensus and postmodification, the Contractor shall undertake fresh testing and recommissioning, if required.
26.7
It shall be possible to change the Steps without dismantling the Internal
Panels or the Skirt of the escalator, to ensure minimum down time during
maintenance and repairs of the escalator.
26.8
Annual Maintenance Contract (AMC)
26.8.1 The bidder are required to quote separately for a comprehensive annual
maintenance contract (AMC) for the escalator supplied against the
specification, which will be inclusive of all spares, material and labour costs
along with work schedule if required to do so as per special condition of the
tender documents.
Page 28 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
26.8.2 The contractor shall be responsible to keep all the escalators along with all
connected ancillary equipments/apparatus/ machines, as have been stated
under the scope of work and specification, in perfect working condition, on
any day during the tenure of the contract (excepting the period of
programmed shut down). In case, any escalator is out of order, for failure/
breakdown of the escalator or of any other related/ancillary
equipments/apparatus/machines, the escalator shall be attended immediately,
with in a period of 12 hours of being informed.
26.8.3 The consignees must communicate their option to enter into AMC at least 30
days prior to expiry of warranty. The AMC agreement must be signed within
six months prior from the date of expiry of warranty.
27.0
TRAINING PROGRAM
The Contractor shall design a training program on the correct operations and
basic maintenance procedures of the escalator, for the purchaser’s
authorized/ designated personnel.
The training program shall be conducted at a convenient time and place, and
shall touch all the relevant areas.
The Operators and Maintenance training program shall be of 10 man-days, in
batches of 5 personnel at Railway stations of the concerned Zonal Railways,
where the escalators have to be installed by the Contractor.
27.1
Operators Training
The Contractor shall provide the necessary Operators Training to the
Purchaser’s authorized/ designated Staff as per the formal Training Program
designed for this purpose. This shall enable them to carry out the normal/
rescue operations under normal/ emergency situations respectively as well as
minor repairs by themselves.
27.2
Maintenance Training
The Contractor shall provide the necessary maintenance training to the
purchaser’s authorized/ designated Staff as per the formal Training program
designed for this purpose. This shall enable them to perform Minor & nonspecialized maintenance of the escalators.
28.0
OPERATION AND MAINTENANCE MANUALS
28.1
The Contractor shall provide operations and maintenance manuals, for the
use by the supervisory, operating and technical staffs of the purchaser.
28.2
Each manual shall be divided into indexed sections explaining the subject
matter in logical steps.
Page 29 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
28.3
The operations manual shall contain the principle and operations’ details of
the complete escalator; under the normal and emergency conditions.
28.4
Details of the common faults that might occur in the complete escalator &/or
any of its key components/ sub-assemblies and their rectification shall also be
included.
28.5
The maintenance manual shall contain the maintenance and servicing
instructions for the complete escalators along with explanatory notes and
drawings as necessary.
28.6
The periodic maintenance schedule recommended by the Contractor for the
satisfactory performance of the escalators shall also be included.
29.0
QUALITY ASSURANCE
29.1
The Bidder shall prepare & furnish their QA plan documentation, as per their
ISO: 9000 program being followed. It shall include and clearly mention the
procedures ensuring that all equipment/ materials/ systems & sub-systems
are properly specified, designed, purchased, recorded, inspected, installed
and tested at appropriate stages.
29.2
It shall also provide the confirmation that the handling, storage & delivery
arrangements have been satisfactory.
**********
Page 30 of 38
Effective from July 2009
Specification no. RDSO/ PE/ SPEC/ TL/ 0095-2008 (Rev ‘0’) Amdt. 5
ANNEXURE-1
Name of the Railway Station: …………………………………
S. No. Description
Parameter
Remarks
1.
Escalator required at Entry/ Exit of Station
Yes/No
If Yes; One
Side/ Both
Sides
2.
Escalator required at Platform(s)
Yes/No
If Yes; Platform
Number…….
3.
Height of foot over Bridge (At passenger
walking-level, from base)
4.
Horizontal spaces available for escalators
installation
In meters
(Note: For each Escalator, this proforma shall be filled in)
Page31 of 38
Effective from April-2009
Specification no.
RDSO/PE/SPEC/TL/ D/0095-2008 (Rev ‘0’) Amdt 4
ANNEXURE-2
Detailed Testing & Inspection Plan
Type of
Inspection/
Testing
Type Testing
Where
Frequency
Once in
- Relevant
manufacturer/ every 5
years
supplier’s
works
- Third party
Routine testing Relevant
Each order/
manufacturer/ each
supplier’s
escalator
works
When
On What
Latest before
Commissioning of the
first Escalator
Internationally accredited
Complete
escalator & its Key testing Agency/ Lab
Sub-assemblies. (approached by relevant
contractor).
testing authority/ ED(EM),
RDSO may accept certified
copies of above Type Test
certificates, in-lieu of actual
Tests.
Testing Authority/ ED(EM),
RDSO may choose to be
present himself to witness
any test, at its own
discretion.
Complete
- Relevant contractor, by
escalator/ its Key their In-house QC.
Sub-assemblies. - However, testing authority/
ED (EM), RDSO may
accept certified copies of
the above Test Results/
Reports, as sufficient
evidence of the execution
of the Routine Tests &/or
choose to be present
himself to witness any test,
at its own discretion.
During manufacturing
Who Conducts
Final Action
Testing authority
issues “Escalator
type testing
approval
certificate”.
Testing authority
issues “Escalator
routine testing
approval
certificate”.
Page32 of 38
Type of
Inspection/
Testing
Pre-dispatch
verification of
packing list
Final
acceptance
inspection/
testing
Effective from April-2009
Where
Frequency
Escalator
Contractors’
works
Offered
Before dispatch of the Complete
dispatch Lot complete escalator to escalator Kit.
installation Site
At the
Each order/
installation site each
escalator
When
Specification no.
RDSO/PE/SPEC/TL/ D/0095-2008 (Rev ‘0’) Amdt 4
On What
Complete
After installation &
commissioning of the escalator.
complete escalator &
after all the above
mentioned Tests are
satisfactorily completed
Who Conducts
Final Action
Purchaser’s representative Testing agency
testing agency/ RDSO.
issues “Dispatch
approval
certificate”.
Testing authority
Contractor in presence of
testing authority / ED (EM), issues “Escalator
final acceptance
RDSO.
certificate”.
Page33 of 38
Effective from June 2009
Specification no.
RDSO/PE/SPEC/TL/ D/0095-2008 (Rev ‘0’) Amdt 4
Annexure-3
A-
Type Test details
S. Key Sub-Assy./ Part of
No. Escalator
Frequency Scope of Test
1.
Driving motor
1 unit
-- Insulation test
-- Dynamic test
2.
Steps
1 unit
-- Static test
-- Dynamic test
3.
Step Chain
1 unit
-- Dimensional check
-- Tensile breaking strength (Destructive
test)
4.
Wheels
(a) Chain wheel
(b) Trailer wheel
1 unit
-- Dimensional check
5.
Controller
1 unit
-- Physical construction check
-- Electrical tests, such as;

Functional test

Protection circuit verification

Temperature rise test
6.
Drive chain
1 unit
-- Breaking strength (Destructive test)
7.
Hand rail
1 unit
-- Physical checking
-- Breaking strength of the hand rail and
factory prepared Joints
-- Ozone ageing test
8.
Braking system
1 unit
-- Full functionality test & Braking
distance
-- Dimensional check
-- Demonstration of brake adjustment
and settings
9.
Truss
1 unit
-- Dimensional check
-- Truss Deflection to be recorded under
full-load condition.
10.
Complete escalator Assy.
1 unit
Test protocol based on EN-115, as
followed by International test agency/ lab
Page34 of 38
Effective from June 2009
Specification no.
RDSO/PE/SPEC/TL/ D/0095-2008 (Rev ‘0’) Amdt 4
Annexure-3; contd…
B-
Routine Test details
S. Key Sub-Assy./ Part of
No. Escalator
Frequency Scope of Test
1.
Driving mechanism
Random
-- Dimensional check
-- Backlash in both directions
2.
Driving motor
Random
-- Insulation resistance of winding
-- High voltage test (2kV for 1 min.) on the
stator winding.
3.
Main drive shaft
100%
Random
-- Dimensional check
-- Radiographic testing or other Nondestructive test of weld joints
4.
Steps
100%
-- Dimensional & aesthetics checks
5.
Step chain
100%
-- Overall dimensional check of assembled
chain
Random
-- Dimensional checks of link plate, chain pin
and step axles.
6.
Wheels
(a) Chain wheel
(b) Trailer wheel
100%
-- Visual & dimensional checks of wheels &
bearings.
7.
Controller
100%
-- Checking/ testing for correct wiring &
functioning.
8.
Tension carriage
Random
-- Visual & dimensional checks
9.
Drive chain
Random
-- Visual & dimensional checks
10. Hand rail, hand rail drive etc. Random
-- Visual & dimensional checks
11. Comb plate
Random
-- Dimensional & aesthetics checks
12. Floor plates
Random
-- Dimensional & aesthetics checks
13. Braking system
100%
-- Dimensional check
-- Check Brake setting & adjustment.
14. Truss
100%
-- Visual & dimensional checks
Page35 of 38
Effective from June 2009
S. Key Sub-Assy./ Part of
No. Escalator
15. Complete escalator assy.
C-
Specification no.
RDSO/PE/SPEC/TL/ D/0095-2008 (Rev ‘0’) Amdt 4
Frequency Scope of Test
100%
-- Check assembled escalator, as per
detailed test protocol agreed between
contractor & testing authority, including the
following;

Check all items for correct positioning &
clearances as per drawing.

Check all alignments & workmanship

Check all Wiring for completion & propertermination.

Check all Safety switches for their proper
functioning.

Check Noise Level of the complete
escalator ( 65 dBA).
Final Acceptance Inspection/ Test details
S. Escalator’s Parameter/
No. Feature To Be Inspected/
Tested
Scope of Test
1.
a. Vertical rise
Inspection of escalator’s
general arrangement &
specifications
b. Horizontal span length
c. Angle of Inclination
d. Step width
e. No. of Horizontal steps at upper & lower landings
f. Balustrade height
g. Truss surface treatment
h. Rated speed
2.
Inspection/ testing of
escalator’s operation
a. Key operated start function
b. Traffic direction Light
c. Direction of Movement
d. “AUTO-START” on passenger-approach
e. Crawling speed/ auto-stoppage in the absence of
passengers
f. Automatic lubrication system
3.
Testing of escalator’s safety a. Emergency stop device
devices
b. Comb plate safety device
c. Handrail entry safety device
d. Phase monitoring device
e. Over-speed detector
Page36 of 38
Effective from June 2009
S. Escalator’s Parameter/
No. Feature To Be Inspected/
Tested
Specification no.
RDSO/PE/SPEC/TL/ D/0095-2008 (Rev ‘0’) Amdt 4
Scope of Test
f. Non-reversal safety device
g. Main driving chain safety device
h. Step chain safety device
i. Step sag protection device
j. Static electricity prevention device
k. Skirting panel safety device
l. Skirting panel safety brush
m. Step’s two-sides yellow demarcation lines
n. Step gap green illumination
o. Comb plate light
p. Hand rail broken safety device
q. Hand rail Speed detection device
r. Auxiliary brake
s. Motor overload & overheat protection
t. Brake monitoring device
u. Step missing device
v. “START” buzzer device
w. Step anti-jumping device
x. “WRONG-ENTRY” alarm device
y. Energy saving system device (optional)
z. Oil-water separator & drainage system
4.
Final testing of escalator’s
critical parameters
a. Weight test
b. Braking distance test
c. Sound-level test.
d. 12 hours continuous-run, in both directions
5.
Final visual inspection of e. Check satisfactory workmanship
installed escalator
f. Check paintings & surface treatments
g. Check labeling & marking
h. Check neatness of laid-out wiring
Page37 of 38
Effective from June 2009
Specification no.
RDSO/PE/SPEC/TL/ D/0095-2008 (Rev ‘0’) Amdt 4
DEFINITIONS
The following words and phrases used in this specification shall bear the meanings given
below:Part I – Technical Terms
a)
Angle of Inclination - The angle at which a passenger travels with respect to the
horizontal.
b)
Anti slide device – A device to be installed on the decking between the handrails
of the adjacent escalators, or on the decking between the handrail and the adjacent
wall, to prevent people or objects from sliding down on the decking.
c)
Balustrade - The enclosure at each side of the moving steps, consisting of
decking, inner and outer panels and skirts.
d)
Ceiling intersection guard – A guard provided at the intersection of escalator
decking and ceiling or soffit.
e)
Comb – The pronged portion of the comb plate at the landing which meshes with
the step tread grooves.
f)
Comb plate – The plate supporting the combs at the landings.
g)
Control equipment – the components by means of which motion, direction of
travel, speed and stopping are controlled.
h)
Deck, decking and decking extension – The position of the balustrade outside
the moving handrail that is transversely horizontal. This shall include anti slide
devices where applicable.
i)
Driving Machinery – The motorized power unit for driving the escalator.
j)
Electro-mechanical Brake – A brake consisting of friction shoe(s) applied to a
brake drum or disc by means of springs that are electrically released.
k)
Handrail – A power driven moving rail for passengers to grip whilst using the
escalator.
l)
Handrail Guard – A guard for the moving handrail at the point where the handrail
enters or leaves the balustrade.
m)
Landing – The stationary areas at the entrance to or exit from an escalator.
n)
Landing Plate / Floor Plate – The portion of floor plate next to the comb plate at
the landing.
o)
Newel – The portion of the balustrade on the landing at the end where the moving
handrail changes direction.
Page38 of 38
Effective from June 2009
Specification no.
RDSO/PE/SPEC/TL/ D/0095-2008 (Rev ‘0’) Amdt 4
p)
Number of Horizontal/ Flat steps – Horizontal/ Flat steps shall be measured from
the point at which the first step emerges from under the comb plate in a horizontal
direction to the first exposure of the riser of an adjacent step, both at the upper and
lower landings.
q)
Panel – The portion of the balustrade immediately adjacent to the moving stairway,
occupying the vertical space between the steps and the deck or inner panel.
r)
Skirt – The portion of the balustrade immediately adjacent to the moving stairway,
occupying the vertical space between the steps and the deck or inner panel.
s)
Step – The unit which forms the moving stairway.
t)
Step chain – The main chain to which the steps are attached.
u)
Step roller track – The track on which the step roller runs.
v)
Step Tread – The horizontal portion of the step grooved in the direction of travel
and on which the passengers are carried.
w)
Step roller – The rollers attached to the step and supporting the step.
x)
Truss – The supporting structure on which the various components are mounted.
y)
Working point – The intersection of the escalator step nose line and the projection
of the escalator floor plate level.
z)
Constant length – The horizontal distance between the escalator working point
and the end of escalator support.
Part II – Other Terms
a)
Purchaser – The President of the Republic of India or the administrative officers of
the railway on his behalf.
b)
Bidder – The person/firm who submits duly filled in tender documents as an offer to
carry out the work specified in tender document. The bidder can be manufacturer
(single entity)/ consortium/joint venture (one of the consortium/joint venture member
could be an Indian firm or the Indian subsidiary of manufacturer for the purpose of
this tender).
c)
Contractor – The bidder whose tender has been accepted by the railway shall be
termed as the contractor.
d)
Sub-Contractor – A person/ firm who has entered into a contract with the
contractor for supplying materials and/or services.
-x-x-x-x-x-x-x-x-
GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
INDIAN RAILWAY STANDARD CONDITIONS OF CONTRACT:
(Vide Para 417 of the Indian Railway Code for the Stores Department)
DESCRIPTION
Definitions and Interpretation:
CLAUSE DESCRIPTION
0100 Freight:
Removal
of
0200
Stores:
Parties:
Quotations
Contractors:
of
rates
by
0300
CLAUSE
2100
Rejected
System of Payment:
2200
2300
Contract:
0400
Security Deposit:
0500
Delivery:
0600
Time for and Date of Delivery:
0700
Extension of Time for Delivery:
Examination
of
Drawing,
Specifications and Patterns:
Mistakes in Drawing:
Samples:
Risk of Loss or Damage to
Government
or
Purchaser's
Property:
Inspection by Inspecting Officer:
Charges for Work Necessary for
Completion of the Contract:
Responsibility of the Contractor
for Executing the Contract:
Use of Raw Materials secured
with Government Assistance:
Indemnity:
0800
Withholding and lien in
respect of sums claimed:
Corrupt Practices:
Insolvency and Breach of
Contract:
Laws
governing
the
Contract:
Headings:
0900
Arbitration:
2900
1000
1100
Fall Clause:
Inspection &Rejection:
3000
3100
1200
Warranty/Guarantee:
3200
1300
Book Examination Clause:
Inspection at the Fag End
of the Delivery Period:
3300
Special conditions:
3500
Packing:
1800
Notification of Delivery:
1900
Progress Reports:
2000
1400
1500
1600
1700
Purpose of Contract and
Parties to the Contract:
Delivery:
Increase or Decrease of
Quantities:
Maintenance
and
Replacement of Stocks:
Reporting
Progress
of
Contract:
2400
2500
2600
2700
2800
3400
3600
3700
3800
3900
4000
0100. Definitions
Definitions and Interpretation.
0101. In the Contract, unless the context otherwise requires
;
0102. "Acceptance of Tender" means the letter of memorandum communicating
to the Contractor the acceptance of his tender and includes an advance
acceptance of his tender;
0103. "Consignee" means where the stores are required by the acceptance of
tender to be despatched by rail, road, air or steamer, the person specified in the
Acceptance of Tender to whom they are to be delivered at the destination;
Where the Stores
Stores are required by the acceptance of tender to be delivered to a
person as an interim consignee for the purpose of despatch to another person,
such other persons; and in any other case the person to whom the stores are
required by the acceptance of tender to be delivered in the manner therein
specified
0104. "Contract" means and includes the invitation to tender, instructions to
tenderers, tender, acceptance of tender, Standard Conditions of Contract,
other
her conditions specified in
Special Conditions of Contract, particulars and the ot
the acceptance of tender and includes a repeat order which has been accepted
or acted upon by the contractor and a formal agreement if executed;
0105. The "Contractor" means the person, firm or company with whom the order
for the supply is placed and shall be deemed to include the contractor's
successors (approved by the Purchaser), representatives, heirs, executors and
administrators as the case may be, unless excluded by the terms of the contract
0106. "The SubSub-contractor" means any person, firm or company from whom the
Contractor may obtain any material or fittings to be used in the supply or
manufacture of the stores,
0107. "Drawing" means the drawing or drawings specified in or annexed to the
Schedule or Specifications
0108. "Government" means the Central Government or a State Government, as
the case may be;
0109. "The Inspecting Officer ” means the person specified in the contract for
the purpose of Inspection of stores or work under the contract and includes his
authorised
authorised representative;
0110. "Material" means anything used in the manufacture or fabrication of the
stores
0111. "Particulars" includeinclude(a) Specifications
(b) Drawings
(c) Pattern bearing the seal and signature of
of the Inspecting Officer
(hereinafter called the sealed pattern) which shall include also a certified copy
thereof sealed by the Purchaser for the guidance of the Inspecting Officer;
(d) Sample sealed by the Purchaser for guidance of the Inspecting
Inspecting Officer
(hereinafter called the certified sample) which shall include a certified copy
thereof sealed by the Purchaser for the guidance of the Inspecting Officer;
(e) Trade pattern, that is to say, a pattern, stores conforming to which are
obtainable in the open market and which denotes a standard of the Indian
Standard Institute or other standardising authority or a general standard of the
industry;
(f) "Proprietary mark "or " brand " means the mark or brand of a product
which
which is owned by an industrial firm
(g) any other details governing the construction, manufacture or supply
of stores as may be prescribed by the contract
0112. " Purchase Officer " means the officer signing the acceptance of tender
and
includes
includes
any
officer who has authority to execute the relevant contract on behalf of the
Purchaser
0113. " The Purchaser " means the President of India in the case of stores
ordered for the Indian Government Railways and includes his successors and
assignees
0114. "Signed" includes stamped, except in the case of an acceptance of tender
or any amendment thereof
0115. "Site" means the place specified in the contract at which any work is
otherr place
required to be executed by the contractor under the contract or any othe
approved by the Purchaser for the purpose;
0116. "Stores" means the goods specified in the contract which the contractor
has agreed to supply under the contract;
0117. "Supply Order" means an order for supply of stores and includes an order
for performance of service
0118. "Test" means such test as is prescribed by the particulars or considered
necessary by the Inspecting Officer whether performed or made by the
Inspecting Officer or any agency acting under the direction of the Inspecting
officer;
officer;
0119. "Unit" and "Quantity" means the unit and quantity specified in the contract;
0120. "Writing" or "Written" includes matter either in whole or in part, in
manuscript, typewritten, lithographed, cyclostyled, photographed or printed under
or over
over signature or seal, as the case may be;
0121. The delivery of the stores shall be deemed to take place on delivery of the
stores in accordance with the terms of the contract, after approval by the
Inspecting Officer if so provided in the contract to (a) the consignee at his premises ; or
(b) where so provided the interim consignee at his premises , or
(c) a carrier or other person named in the contract for the purpose of
transmission to the consignee, or
(d) The consignee
consignee at the destination station in case of contract stipulating
for delivery of stores at destination station.
0122. Words in the singular include the plural and vice versa
0123. Words importing the masculine gender shall be taken to include the
feminine
feminine gender and words importing persons shall include any company or
association or body of individuals, whether incorporated or not;
0124. The heading of these conditions shall not affect the interpretation or
construction thereof;
0125. Terms and expression
expression not herein defined shall have the meanings
assigned to them in the Indian Sale of Goods Act, 1930 (as amended), or the
Indian Contract Act, 1872 (as amended) or the General Clauses Act, 1897 (as
amended), as the case may be.
0200. PartiesParties- The parties
parties to the contract are the Contractor and the Purchaser,
as defined in Clauses 0105 and 0113.
0201. Authority of person signing the Contract on behalf of the ContractorContractor-A
person signing the tender or any other document in respect of the Contract on
behalf of the Contractor without disclosing his authority to do so shall be deemed
to warrant that he has authority to bind the Contractor. If it is discovered at any
time that the person so signing has no authority to do so, the Purchaser may,
without prejudice
prejudice to any other right or remedy of the Purchaser, cancel the
contract and make or authorize the making of a purchase of the stores at the risk
and cost of such person and hold such person liable to the Purchaser for all
costs and damages arising from the cancellation
cancellation of the contract including any
loss which the Purchaser may sustain on account of such purchase. The
provisions of Clause 0700 shall apply to every such purchase as far as
applicable.
0202. Address of the Contractor and notices and communications
communications on behalf of
the
Purchaser:-Purchaser:
(a) For all purposes of the contract, including arbitration thereunder, the address
of the Contractor mentioned in the tender shall be the address to which all
unless
ss the Contractor
communications addressed to the Contractor shall be sent, unle
has notified change by a separate letter containing no other communication and
sent by registered post acknowledgement due to the Purchaser. The Contractor
shall be solely responsible for the consequence of an omission to notify a change
of address in the manner aforesaid.
(b) Any communication or notice on behalf of the Purchaser in relation to the
contract may be issued to the Contractor by the Purchase Officer and all such
communications and notices may be served on the Contractor either
either by
registered posts or under certificate of posting or by ordinary post or by hand
delivery at the option of such officer.
0300. Quotations of rates by Contractors
(a) The price quoted by the Contractor shall not be higher than the controlled
price fixed by law for the stores or where there is no controlled price, it shall not
exceed the prices or contravenes the norms for fixation of prices laid down by
Government or where no such prices or norms have been fixed by the
Government, it shall not exceed
exceed the price appearing in any agreement relating to
price regulation by any industry in consultation with the Government. In any
case, save for special reasons stated in the tender, the price quoted shall not be
higher than the lowest price charged by the Contractor for stores of the same
nature, class or description to a private purchaser, domestic or foreign as well as
Purchaser Governments.
(b) If the price quoted is higher than the controlled price or where there is no
controlled price, the price usually
usually charged by the Contractor from a private
Purchaser, domestic or foreign, as well as Purchaser Government for the stores
of the same nature, class or description the Contractor will specifically mention
this fact in his tender giving reasons for quoting higher price(s). If he fails to do
so or makes any mismis-statement, it shall be lawful for the Purchaser, (i) to revise
the price at any stage so as to bring it in conformity with the Sub clause (a)
Security
urity Deposit.
above or (ii) to terminate the contract and forfeit the Sec
0400. Contract.
0401.
This contract is for the supply of the stores of the description,
specifications and drawings, and in the quantities set forth in the contract on the
date or dates specified therein. Unless otherwise specified, the stores shall be
entirely brand new and of the best quality and workmanship to the satisfaction of
the Inspecting Officer. The stores shall further be in all respects acceptable to
the Inspecting Officer.
0402. Any variation or amendment of the contract shall not be binding on the
Purchaser unless and until the same is duly endorsed on the contract
incorporated in a formal instrument or in exchange of letters and signed by the
parties.
0500. Security Deposit.
0501. Unless otherwise agreed between the Purchaser and the Contractor, the
Contractor shall, within 14 days after written notices of acceptance of the tender
has been posted to the Contractor, deposit with the railway concerned (in cash or
the equivalent in Government Securities or approved Banker's
Banker's Guarantee Bond)
a sum equal to 5 per cent of the total value of the stores detailed in the contract
for which the tender has been accepted, subject to a maximum of Rs. 1,00,000
as a security for the due fulfilment of the contract.
0502. If the Contractor,
Contractor, having been called upon by the Purchaser to furnish
security, fails to make and to maintain a security deposit within the specified
period, it shall be lawful for the Purchaser -
(a) to recover from the Contractor the amount of such security deposit
deposit by
deducting the amount from the pending bills of the Contractor under the contract
or any other contract with the Purchaser or the Government or any person
contracting through the Purchaser or otherwise howsoever, or
(b) to cancel the contract or any part
part thereof and to purchase or authorise the
purchase of the stores at the risk and cost of the Contractor and in that event the
provisions of Clause 0702 shall apply as far as applicable.
0503. No claim shall lie against the Purchaser in respect of interest
interest on cash
deposits or Government Securities or depreciation thereof.
0504. The Purchaser shall be entitled and it shall be lawful on his part to forfeit
the said security deposit in whole or in part in the event of any default, failure or
neglect on the
the part of the Contractor in the fulfilment or performance in all
respect of the contract under reference or any other contract with the Purchaser
or any part thereof to the satisfaction of the Purchaser and the Purchaser shall
also be entitled to deduct from
from the said deposits any loss or damage which the
Purchaser may suffer or be put by reason of or due to any act or other default,
recoverable by the Purchaser from the Contractor in respect of the contract
under reference or any other contract and in either
either of the events aforesaid to call
upon the Contractor to maintain the said security deposit at its original limit by
making further deposits, provided further that the Purchaser shall be entitled to
recover any such claim from any sum then due or which at any time thereafter
may become due to the Contractor under this or any other contracts with the
Purchaser.
0600. Delivery.
0601. The Contractor shall as may be required by the Purchaser either deliver
free or f.o.r. or c.i.f. at the place/places detailed
detailed in the contract, the quantities of
the stores detailed therein and the stores shall be delivered or despatched not
later than the date specified in the contract. The delivery, will not be deemed to
be complete until and unless the stores are inspected and accepted by the
Inspecting Officer as provided in the contract.
0602. The Purchaser shall not be liable to render assistance to the Contractor in
securing or to arrange for or provide transport to the Contractor unless it is so
specifically stated in
in the contract, notwithstanding that transport of the stores, is
controlled by or under the orders of the Government.
0603. Notwithstanding any inspection and approval by the Inspecting Officer on
the Contractor's premises, property in the stores shall not
not pass on to the
Purchaser until the stores have been received, inspected and accepted by the
consignee.
0604. No stores shall be deliverable to the consignee's depots on Sundays and
public holidays without the written permission of the consignee.
0700.
0700. Time for and Date of Delivery;
Delivery; the Essence of the ContractContract-
The time for and the date specified in the contract or as extended for the
delivery of the stores shall be deemed to be of the essence of the contract and
delivery must be completed not later
later than the date(s) so specified or extended.
0701. Progressing of DeliveriesDeliveries- The Contractor shall allow reasonable facilities
and free access to his works and records to the Inspecting Officer, Progress
Officer or such other Officer as may be nominated by the Purchaser for the
purpose of ascertaining the progress of the deliveries under the contract.
0702. Failure and Termination:Termination:- If the Contractor fails to deliver the stores or any
instalment thereof within the period fixed for such delivery in the contract or as
extended or at any time repudiates the contract before the expiry of such period
the Purchaser may without prejudice to his other rights:rights:-
(a) Recover from the Contractor as agreed liquidated damages and not by way of
penalty a sum equivalent
equivalent to 2 per cent of the price of any stores (including
elements of taxes, duties, freight, etc.) which the Contractor has failed to deliver
within the period fixed for delivery in the contract or as extended for each month
or part of a month during which the
the delivery of such stores may be in arrears
where delivery thereof is accepted after expiry of the aforesaid period, or
(b) Cancel the contract or a portion thereof and if so desired purchase or
authorize the purchase of the stores not so delivered or others
others of a similar
description (where stores exactly complying with particulars are not in the opinion
of the Purchaser, which shall be final, readily procurable) at the risk and cost of
the Contractor. It shall, however, be in the discretion of the purchaser
purchaser to collect
or not, the security deposit from the firm/firms on whom the contract is placed at
the risk and expense of the defaulted firm.
Where action is taken under Sub clause (b) above, the Contractor shall be
liable for any loss which the Purchaser
Purchaser may sustain on that account provided the
purchase, or, if there is an agreement to purchase 1 such agreement is made, in
case of failure to deliver the stores within the period fixed for such delivery in the
contract or as extended within six months
months from the date of such failure and in
case of repudiation of the contract before the expiry of the aforesaid period of
delivery, within six months from the date of cancellation of the contract. The
Contractor shall not be entitled to any gain on such purchase
purchase and the manner
and method of such purchase shall be in the entire discretion of the Purchaser.
It shall not be necessary for the Purchaser to serve a notice of such purchase on
the Contractor.
Note-Note-- In respect of the stores which are not easily available
available in the market and
where procurement difficulties are experienced the period for making risk
purchase shall be nine months instead of six months provided above.
0703. Consequence of RejectionRejection- If on the stores being rejected by the
Inspecting Officer
Officer or Interim Consignee or Consignee at the destination, the
Contractor fails to make satisfactory supplies within the stipulated period of
delivery, the Purchaser shall be at liberty to: -
(i) Require the Contractor to replace the rejected stores forthwith
forthwith but in any event
not later than a period of 21 days from the date of rejection and the Contractor
shall bear all cost of such replacement including freight, if any, on such replacing
and replaced stores but without being entitled to any extra payment on
on that or
any other account, or
(ii) Purchase or authorize the purchase of quantity of the stores rejected or
others of a similar description (when stores exactly complying with particulars are
not in the opinion of the Purchaser, which shall be final, readily
readily available) without
notice to the Contractor at his risk and cost and without affecting the Contractor's
liability as regards the supply of any further instalment due under the contract, or
(iii) Cancel the contract and purchase or authorize the purc
purchase
hase of the stores or
others of a similar description (when stores exactly complying with particulars are
not, in the opinion of the Purchaser, which shall be final, readily available) at the
risk and cost of the Contractor. In the event of action being taken
taken under Sub
clause (ii) above or under this SubSub-clause, the provision of Clause 0702 above
will apply as far as applicable.
(iv) Where under the contract the price payable is fixed f.o.r. despatching station,
the Contractor shall, if the stores are rejected
rejected at destination by the consignee, be
liable, in addition to his other liabilities, including refund of price recoverable in
respect of the stores so rejected, to reimburse to the Purchaser the freight and all
other expenses incurred by the Purchaser in
in this regard.
0800. Extension of Time for DeliveryDelivery- If such failure as aforesaid shall have
arisen from any cause which the Purchaser may admit as reasonable ground for
extension of time, the Purchaser shall allow such additional time as he considers
to be justified by the circumstance of the case, and shall forgo the whole or such
part, as he may consider reasonable, of his claim for such loss or damage as
aforesaid. Any failure or delay on the part of subsub-contractor, though their
employment may have been
been sanctioned under Condition 1500 hereof, shall not
be admitted as a reasonable ground for any extension of time or for exempting
the Contractor from liability for any such loss or damage as aforesaid.
0900. Examination of Drawing, Specifications and Patterns
Patternsatterns- When tenders are
called for in accordance with a drawing, specification or sealed pattern the
Contractor's tenders to supply in accordance with such drawing, specifications or
sealed pattern shall, be deemed to be an admission on his part that he has fully
acquainted himself with the details thereof and, in no circumstances, will any
claim on his part which may arise on account of his insufficient examination of
the said drawing, specification or scaled pattern be considered.
1000. Mistakes in Drawing.
Drawing.
The Contractor shall be responsible for and shall pay for any alterations for the
works due to any discrepancies, errors or omissions in the drawings or other
particulars supplied by him whether such drawings or particulars have been
approved by the
the Purchaser or not provided that such discrepancies, errors or
omissions be not due to inaccurate information or particulars furnished to the
Contractor on behalf of the Purchaser. If any dimension figure upon a drawing or
plan differ from those obtained by scaling the drawing or plan, the dimensions as
figured upon the drawing or plan shall be taken as correct.
1100. Samples.
1101. Advance SampleSample- Where an advance sample is required to be approved
under the terms of the contract, the Contractor shall submit the sample free of
cost to the Inspecting Officer within the time specified in the acceptance of
tender. If the Contractor is unable to do so, he must apply immediately to the
Office issuing the acceptance of tender for extension of time stating the
the reasons
for the delay. If the Purchaser is satisfied that a reasonable ground for an
extension of time exists, he may allow such additional time as he considers to be
justified (and his decision shall be final) with or without alteration in the delivery
period stipulated in the acceptance of tender and on such conditions as he
deems fit. In the event of the failure of the Contractor to deliver the advance
sample by the date specified in the acceptance of tender or any other date to
which the time may be extended as aforesaid by the Purchaser or of the rejection
of the sample, the Purchaser shall be entitled to cancel the contract and, if so
desired, purchase or authorize the purchase of the stores at the risk and cost of
the Contractor, in which case the provisions of Clause 0700 shall apply as far as
applicable.
1102. Unless otherwise provided in the contract, all samples required for test
shall be supplied by the Contractor free of cost. Where sample, which is
supplied free, is rejected after examination
examination and test, the same or whatever
remains of the sample, after examination and test will be returned to the
Contractor at his request and cost within three months of the date of such
rejection at public tariff rate at Owner's risk.
1103. MarkingMarking- Samples
Samples submitted shall be clearly labelled with the Contractor's
name and address and the acceptance of tender number.
1104. If the Contractor submits a sample whether with, before or after the
tender, the same shall not govern the standard of supply except when it has
been specifically stated so in the acceptance of tender.
1105. Where under the contract, the Contractor is required to submit an
advance sample, any expenses incurred by the Contractor on or in connection
with the production of stores in bulk,
bulk, before the sample has been approved
unconditionally, shall be borne by the Contractor and he shall not claim any
compensation in the event of such sample being found unacceptable by the
Inspecting Officer.
1106. The rejection of the sample by the Inspecting
Inspecting Authority or Inspecting
Officer
shall
be
final
and
binding
on
the
Contractor.
1107. Where the contract does not require any advance sample to be approved,
the Contractor may before proceeding with bulk manufacture or delivery of the
stores, if he so
so desires, submit to the Inspecting Officer for inspection a sample
of the stores in which case a quantity not less than one per cent of the total
quantity to be supplied unless otherwise authorized by the Inspecting Officer
shall be submitted. The Contractor
Contractor shall not, however, be entitled to be shown
any consideration or give any extension of time or claim to be exonerated from
completing the delivery within the stipulated period only on the ground of delay in
the approval of any such sample.
1108. If, under the contract, supplies are governed by a sealed pattern the
Contractor shall be bound to examine such pattern before preparing a sample or
manufacturing the stores in bulk as the case may be.
1109. Loan of SampleSample- If a certified sample is lent to the Contractor, it will bear a
label containing inter alia variations known to the Inspecting Officer between the
said sample and the stores desired. If the Contractor finds any further variation
between the certified sample and the particulars of specifications
specifications mentioned in
the contract he shall at once refer the matter to the Inspecting Officer and the
Contractors shall also give intimation of such discrepancy to the Purchase
Officer. The Contractor shall follow the instructions of the Inspecting Officer
Officer as to
what sample of particulars should guide the production of stores and the decision
of the Inspecting Officer in the matter shall be final and binding on the
Contractor.
1110. The Contractor shall not detach the said label from the certified sample
and if for any reasons the said label gets detached the Contractor shall at once
return the certified sample to the Inspecting Officer for attaching a fresh label.
1200. Risk of Loss or Damage to Government or Purchaser's Property.
1201. All the property
property of the Government or Purchaser loaned whether with or
without deposit on terms and conditions to be separately agreed upon in respect
of each particular contract to the Contractor in connection with the contract shall
remain the property of the Government
Government or the Purchaser, as the case may be.
The Contractor shall use such property for the purpose of the execution of the
contract and for no other purpose whatsoever.
1202. All such property shall be deemed to be in good condition when received
by the Contractor
Contractor unless he shall have within twentytwenty-four hours of the receipt
thereof notified the Purchase Officer to the contrarct. If the Contractor fails to
notify any defect in the condition or quality of such property he shall be deemed
to have lost the right
right to do so at any subsequent stage.
1203. The Contractor shall return all such property and shall be responsible for
the full value thereof to be assessed by the Purchaser whose decision shall be
final and binding on the Contractor. The Contractor shall
shall be liable for loss or
damage to such property from whatever cause happening while such property is
in the possession of or under the control of the Contractor, his servants workmen
or agents.
1204. Where such property is insured by the Contractor against
against loss or fire at
the request of the Government or Purchaser such insurance shall be deemed to
be effected by way of additional Precaution and shall not prejudice the liability of
the Contractor as aforesaid.
1300. Inspection by Inspecting Officer.
1301.
1301. (a) When inspection during manufacture or before delivery or despatch is
required, notice in writing shall be sent by the Contractor to the Inspecting Officer
when the stores or material to be supplied are ready for inspection and test, and
no stores shall
shall be delivered or despatched until the Inspecting Officer has
certified in writing that such stores have been inspected and approved by him.
(b) In cases where the Inspecting Authority specified in the contract requires on
behalf of the Purchaser that cduring
cduring the manufacturing process of the
component/stores, etc. is also to be done, notice in writing shall be sent by the
Contractor to the Inspecting Officer to visit his premises/works to test the raw
materials and/or conduct necessary inspection during the manufacturing process
of the component / stores, etc. as deemed essential.
1302. Marking of StoresStores- The Contractor shall, if so required, at his own
expense, mark all the approved stores with a recognized Government or
Purchaser's mark. The stores which
which cannot be so marked shall, if so required by
the Inspecting Officer, be packed at his own expense in suitable packages or
cases, each of which shall be sealed and marked with such mark.
The Inspecting Officer shall also have power to mark the rejected
stores with a rejection mark so that they may be easily identified, if resubmitted
for inspection.
1303. Facilities for test and ExaminationExamination- The Contractor shall, at his own
expense afford to the Inspecting Officer all reasonable facilities
facilities as may be
necessary for satisfying himself, that the stores are being and/or have been
manufactured in accordance with the particulars. The Inspecting Officer shall
have full and free access at any time during the execution of the contract to the
Contractor's
Contractor's work for the purpose aforesaid, and he may require the Contractor
to make arrangements for inspection of the stores or any part thereof or any
material at his premises or at any other place specified by the Inspecting Officer
and if the Contractor
Contractor has been permitted to employ the services of a SubSub-
Contractor, he shall in his contract with the SubSub-Contractor, reserve to the
Inspecting Officer a similar right.
1304. Cost of TestTest- The Contractor shall provide, without any extra charge, all
materials,
materials, tools, labour and assistance of every kind which the Inspecting Officer
may demand of him for any test and examination, other than special or
independent
test,
which
he
shall
require
to
make
on
the
pay
y all costs attendant
Contractor'sPremisesandtheContractor shall bear and pa
thereon. If the Contractor fails to comply with the conditions aforesaid, the
Inspecting Officer shall, in his sole judgement, be entitled to remove for test and
examination all or any of the stores manufactured by the Contractor to any
premises other than his (Contractor's) and in all such cases the Contractor shall
bear the cost of transport and/or carrying out such tests elsewhere. A certificate
in writing of the Inspecting Officer, that the Contractor has failed to provide the
facilities
facilities and the means, for test examination shall be final.
1305. Delivery of Stores for TestTest- The Contractor shall also provide and deliver
for test, free of charge, at such place other than his premises as the Inspecting
Officer may specify, such material
material or stores as he may require.
1306. Liability for Costs of Special or Independent TestTest- In the events of
rejection of stores or any part thereof by the Inspecting Officer in the
places
aces of
consequence of the sample which is removed to the laboratory or other pl
test, being found on test not in conformity with the Contract and in the event of
the failure of the Contractor for any reason to deliver the stores passed on test
within the stipulated period, the Contractor shall, on demand pay to the
Purchaser all
all costs incurred in the inspection and/or test. Cost of test shall be
assessed at the rate charged by the laboratory to private persons for similar
work.
1307. Method of TestingTesting- The Inspecting Officer shall have the right to put all the
stores or materials
materials forming part of the same or any part thereof to such tests as
he may think fit and proper. The Contractor shall not be entitled to object on any
ground whatsoever to the method of testing adopted by the Inspecting Officer.
1308. Stores Expended in TestTest- Unless otherwise provided for in the contract if
the test proves satisfactory and the stores or any instalment thereof is accepted,
the quantity of the stores or materials expended in the test will be deemed to
have been taken delivery of by the Purchaser
Purchaser and be paid for as such.
1309. Powers of Inspecting OfficerOfficer- The Inspecting Officer shall have the power
(i) before any stores or part thereof are submitted for inspection to certify that
they can not be in accordance with the contract owing to the
the adoption of any
unsatisfactory
method
of
manufacture.
(ii) to reject any stores submitted as not being in accordance with the particulars.
(iii) to reject the whole of the instalment tendered for inspection, if after inspection
of such portion thereof as "he may in his discretion think fit, he is satisfied that
the same is unsatisfactory.
(iv) the Inspecting Officer's decision as regards the rejection shall be final and
binding on the Contractor.
1400. Charges for Work Necessary for Completion of the
the ContractContract- The
Contractor shall pay all charges for handling, stamping, painting, marking,
protecting or preserving patent rights, drawings, templates, models and gauges
and for all such measures as the Purchaser or the Inspecting Officer may deem
necessary
necessary for the proper completion of the contract, though special provision
therefore may not be made in the specification of drawings.
1500. Responsibility of the Contractor for Executing the Contract.
1501. Risk in the StoresStores- The Contractor shall perform the contract in all
respects in accordance with the terms and conditions thereof. The stores and
every constituent part thereof, whether in the possession or control of the
Contractor, his agents or servants or a carrier, or in the joint possession of the
the
Contractor, his agents or servants and the Purchaser, his agents or servants,
shall remain in every respect at the risk of the Contractor, until their actual
delivery to the consignee at the stipulated place or destination or, where go
provided in the acceptance
acceptance of tender, until their delivery to a person specified in
the contract as interim consignee for the purpose of despatch to the consignee.
The Contractor shall be responsible for all loss, destruction, damage or
deterioration of or to the stores from
from any cause whatsoever while the stores after
approval by the Inspecting Officer are awaiting despatch or delivery or are in the
course of transit from the Contractor to the consignee or, as the case may be,
interim consignee. The Contractor shall alone be entitled and responsible to
make claims against a Railway Administration or other carrier in respect of nonnondelivery, short delivery, misdelivery, loss, destruction, damage or deterioration of
the goods entrusted to such carrier by the Contractor for transmission
transmission to the
consignee or the interim consignee as the case may be.
1502. Consignees Right of Rejection – Notwithstanding any approval which the
Inspecting Officer may have given in respect of the stores or any materials or
other particulars or the work or workmanship involved in the performance of the
contract (whether with or without any test carried out by the Contractor or the
Inspecting Officer or under the direction of the Inspecting Officer) and not with
standing delivery of the stores where so
so provided to the interim consignee, it
shall be lawful for the consignee, on behalf of the Purchaser, to reject the stores
or any part, portion or consignment thereof within a reasonable time after actual
delivery thereof to him at the place or destination
destination specified in the contract if such
stores or part, portion or consignment thereof is not in all respects in conformity
with the terms and conditions of the contract whether on account of any loss,
deterioration or damage before despatch or delivery or during
during transit or otherwise
howsoever.
NoteNote- In respect of materials prepre-inspected at the firm's premises the consignee
will issue rejection advice within 90 days from the date of receipt.
1503. Provided that where, under the terms of the contract the stores
stores are
required to be delivered to an interim consignee for the purpose of despatch to
the consignee, the stores shall be at the Purchaser's risk after their delivery to
the interim consignee, but nevertheless it shall be lawful for the consignee on
behalf of the Purchaser to reject the stores or any part, portion of consignment
thereof upon their actual delivery to him at the destination if they are not in all
respects in conformity with the terms and conditions of contract except where
they have been damaged
damaged or have deteriorated in the course of transit or
otherwise after their delivery to the interim consignee.
1504. The provisions contained in Clause 2200 relating to the removal of stores
rejected by the Inspecting Officer shall mutatis mutandis apply to stores rejected
by the consignee as herein provided.
NoteNote- In respect of stores inspected during manufacture or before delivery or
despatch at contractor's premises the consignee will issue communication of
rejection within 90 days from the date of actual
actual delivery thereof.
1505. Subletting and AssignmentAssignment- The Contractor shall not, save with the
previous consent in writing of the Purchaser, sublet, transfer or assign the
contract or any part thereof or interest therein or benefit or advantage thereof any
any
manner whatsoever.
In the event of the Contractor's subletting or assigning this contract
or any part thereof without such permission, the Purchaser shall be entitled to
he Contractor's
cancel the contract and to purchase the stores elsewhere on tthe
account and risk and the Contractor shall be liable for any loss or damage which
the Purchaser may sustain in consequence or arising out of such purpose.
1506. Changes in a FirmFirm(a) Where the Contractor is a partnership firm, a new partner
partner shall not be
introduced in the firm except with the previous consent in writing of the
Purchaser, which may be granted only upon execution of a written undertaking
by the new partner to perform the contract and accept all liabilities incurred by
the firm
firm under the contract prior to the date of such undertaking.
(b) On the death or retirement of any partner of the Contractor firm before
complete performance of the contract, the Purchaser may, at his option, cancel
the contract and in such case the Contractor
Contractor shall have no claim whatsoever to
compensation
against
the
Purchaser.
(c) If the contract is not determined as provided in Sub
Sub--clause (b) above
notwithstanding the retirement of a partner from the firm he shall continue to be
liable under the contract
contract for acts of the firm until a copy of the public notice given
by him under Section 32 of the Partnership Act, has been sent by him to the
Purchaser by registered post acknowledgement due.
(d) Consequence of breach Should a partner in the Contractor firm
firm commit a
breach of Sub clause 1505 above or the Contractor should commit a breach of
the conditions 1506(a) of this Sub clause, it shall be lawful for the Purchaser to
cancel the contract and purchase or authorize the purchase of the stores at the
risk and
and cost of the Contractor and in that event the provisions of Clauses 0600
and 0700 as far as applicable shall apply.
(e) The decision of the Purchaser as to any matter or thing concerning or arising
Contractor
ontractor or any partner
out of this sub clause or on any question whether the C
of the Contractor firm has committed a breach of any of the conditions in this sub
clause contained shall be final and binding on the Contractor.
1507. Assistance to the ContractorContractor-
(a) The Contractor shall be solely responsible
responsible to procure any material or obtain
any import or other licence or permit required for the fulfilment of the contract and
the grant by the Purchaser or any other authority of a quota certificate or permit
required under any law for distribution or acquisition
acquisition of iron and steel or any other
commodity or any other form of assistance in the procurement of the material
aforesaid or any attempt to render assistance in the matter aforesaid, or shall not
be construed as a representation on the part of the Purchaser
Purchaser that the material
covered by such licence or permit or quota certificate is available or constitute
any promise, undertaking or assurance on the part of the Purchaser regarding
liabilities
ties of
the procurement of the same or effect any variation in the rights and liabili
the parties under the contract. But, if by reason of any such assistance as
aforesaid, the Contractor obtains any materials at less than their market price or
the cost of production of the stores is lowered the price of the stores payable
under the
the contract shall be reduced proportionately, and the extent of such
reduction shall be determined by the Purchaser whose decision shall be final and
binding on the Contractor.
(b) Every effort made by the Purchaser to supply, or give assistance in the
procurement
procurement of materials, whether from the Government stock or by purchase
under a permit or release order issued by or on behalf of or under authority from
Government or by any officer empowered in that behalf by law or under other
arrangements made by the Purchaser
Purchaser shall be deemed to be subject to the
condition that it will be performed with due regard to the other demands and only
if it is found practicable to do so within the stipulated time and the decision of the
Purchaser whether it was practicable to supply
supply or give assistance as aforesaid or
not shall be final and binding on the Contractor.
1600. Use of Raw Materials secured with Government Assistance.
1601.
(a) Where any raw material is procured for the execution of a contract with the
assistance of
of the Government rendered in the form of permit, or licence or quota
certificate/essentiality certificate or release order issued by or on behalf of or
under the authority of the Government or by an officer empowered in that behalf,
or
(b) where the raw material
material is issued to the Contractor from Government stock, or
(c) where advance payments are made to the Contractor to enable him to
purchase the raw material, or
(d) Where raw material is arranged by the Government, the ContractorContractor(i) shall hold such material as trustee for the Government,
(ii) Shall use such material economically and solely for the purpose of the
contract.
(iii) shall not dispose of the same without the previous permission in writing of the
Purchaser, and
(iv) shall render due account
account of such material and return to the Government at
such place as the purchaser may direct all surplus or unserviceable material that
may be left after the completion of the contract or its termination for any reason
whatsoever.
On returning such material, the Contractor shall be entitled to
such price therefor as the Purchaser may fix, having regard to the condition of
such material.
1602. Where the contract is terminated due to any default on the part of the
Contractor, the
the Contractor shall pay all transport charges incurred for returning
any material up to such destination as may be determined by the Purchaser and
the decision of the Purchaser in that behalf shall be final and binding on the
Contractor.
1603. If the Contractor
Contractor commits breach of any of the conditions in this clause
specified, he shall, without prejudice to any other liability, penal or otherwise, be
liable to account to the Government for all moneys, advantages or profits
accruing from or which, in the usual
usual course, would have accrued to him by
reason of such breach.
1604. Where the stores manufactured or fabricated by the Contractor out of the
material arranged or procured by or on behalf of the Government are rejected,
the Contractor shall, without prejudice
prejudice to any other right or remedy of the
Government, pay to the Government, on demand, the cost price or market value
of all such materials whichever is greater.
1700. Indemnity.
1701. The Contractor shall at all times indemnify the Purchaser against all
claims which may be made in respect of the stores for infringement of any right
protected by patent, registration of designs or trade mark . Provided always that
in the event of any claim in respect of alleged breach of letters patent, registered
designs
designs or trade mark being made against the Purchaser, the Purchaser shall
notify the Contractor of the same and the Contractor shall, at his own expense,
either settle any such dispute or conduct any litigation that may arise there from.
1702. The Contractor
Contractor shall not be liable for payment of any royalty, licence fee
or other expenses in respect of or for making use of patents or designs with
respect to which he is according to the terms of the contract, to be treated as an
agent of the Government for the purpose of making use of patent or trade mark
for fulfilment of the contract.
1800. Packing.
1801. The Contractor shall pack at his own cost the stores sufficiently and
properly for transit by rail/road, air and/or sea as provided in the contract so as to
ensure their being free from loss or damage on arrival at their destination.
1802. Unless otherwise, provided in the contract all containers (including
packing cases, boxes, tins, drums and wrappings) in which the stores are
supplied by the contractor,
contractor, shall be considered as nonnon-returnable and their cost
as having been included in the contract price.
1803. If the contract provides that the containers shall be returnable, they
must be marked “ Returnable ” and they will be returned to the
the Contractor as
per terms of the contract.
1804. If the contract provides that returnable containers shall be separately
charged, they shall be invoiced by the Contractor at the price specified in
acceptance of tender. In such cases, the Contractor shall
shall give full credit for the
invoiced amount if the containers are returned to the Contractor. Return of
containers shall be made within a reasonable time and in the event of any
dispute or difference arising as to whether the containers were so returned, the
the
decision of the Purchaser thereon shall be final and binding and the Purchaser
may, in his discretion award, such compensations as may in his opinion be
proper for any undue delay in returning the containers.
1805. Each bale or package delivered under the contract shall be marked by the
Contractor at his own expense. Such marking shall be distinct (all previous
irrelevant marking being carefully obliterated) and shall clearly indicate the
description and quantity of the stores, the name and address of the Consignee,
the gross weight of the package and the name of the Contractor with a distinctive
number or mark sufficient for the purpose of identification. All markings shall be
carried out with such material as may be found satisfactory by the Inspecting
Inspecting
Officer as regards quickness of drying, fastness and indelibility.
1806. The Inspecting Officer may reject the stores if the stores are not packed/or
marked as aforesaid and in case where the packing materials are separately
prescribed, if such materials
materials are not in accordance with the terms of the
contract. Such rejection of the stores by the Inspecting Officer shall be final and
binding on the Contractor.
1807. Each bale or package shall contain a packing note specifying the name
and address of the
the Contractor, the number and date of the acceptance of tender
or supply order and the designation of the Purchase Officer issuing the supply
order, the description of the stores and the quantity contained in such bale or
package.
1900. Notification of Delivery.
Delivery.
Notification of delivery or despatch in regard to each and every
instalment shall be made to the consignee and to the indentor immediately on
despatch or delivery. The Contractor shall further supply to the consignee, or the
interim consignee, as the case may be, a packing account Quoting number of the
acceptance of tender and/or supply or repeat and date of despatch of the stores.
All packages, containers, bundles and loose materials part of each and every
instalment shall
shall be fully described in the packing account and full details of the
contents of the packages and quantity of materials shall be given to enable the
consignee to check the stores on arrival at destination.
The Railway
Receipt/Consignment Note or Bill of Lading, if any, shall be forwarded to the
consignee by registered post immediately on the despatch of stores. The
Contractor shall bear and reimburse to the Purchaser demurrage charges, if any,
forwarding
arding the Railway
paid by reason of delay on the part of the Contractor in forw
Receipt, Consignment Note or Bill of Lading.
2000. Progress Reports.
2001. The Contractor shall from timetime-toto-time, render such reports concerning the
progress of the contract and/or supply of the stores in such form as may be
required
required by the Purchaser.
2002. The submission, receipt and acceptance of such reports shall not
prejudice the rights of the Purchaser under the contract, nor shall operate as an
estoppel against Purchaser merely by reason of the fact that he has not taken
notice
notice of/or subjected to test any information contained in such report.
2100. Freight.
The stores shall be despatched at public tariff rates. In the case of f.o.r.,
station of despatch contract, the stores shall be booked by the most economical
route or most economical tariff available at the time of despatch as the case may
be. Failure to do so will render the Contractor liable for any avoidable
expenditure caused to the Purchaser. Where alternative routes exist, the
Purchaser shall, if called
called upon to do so, indicate the most economical route
available, or name the authority whose advice in the matter shall be taken and
acted upon. If any advice of any such authority is sought, his decision or advice
in the matter shall be final and binding on
on the Contractor,
2101. In respect of road deliveries where the Municipal/local authorities do not
accept Octroi Duty exemption Certificate, the Octroi Duty shall be borne by the
Seller.
2200. Removal of Rejected Stores.
2201. On rejection of all stores
stores submitted for inspection at a place other than the
premises of the Contractor, such stores shall be removed by the Contractor at
his own cost subject as hereinafter stipulated, within 21 days of the date of
intimation of such rejection. If the concerned
concerned communication is addressed and
posted to the Contractor at the address mentioned in the contract, it will be
deemed to have been served on him at the time when such communication
would be in the course of ordinary post reach the Contractor. Provided that
that the
Inspecting Officer may call upon the Contractor to remove dangerous, infected or
perishable stores within 48 hours of the receipt of such communication and the
decision of the Inspecting Officer in this behalf shall be final in all respects.
Provided
Provided further that where the price or part thereof has been paid, the
consignee is entitled without prejudice to his other rights to retain the rejected
stores till the price paid for such stores is refunded by the Contractor save that
such retention shall not in any circumstances be deemed to be acceptance of the
stores or waiver of rejection thereon.
2202. All rejected stores shall in any event and circumstances remain and
always be at the risk of the Contractor immediately on such rejection. If such
stores
stores are not removed by the Contractor within the periods aforementioned, the
Inspection Officer may remove the rejected stores and either return the same to
the contractor at his risk and cost by such mode of transport as the Purchaser or
Inspecting Officer may decide, or dispose of such stores at the Contractor's risk
and on his account and retain such portion of the proceeds, if any from such
disposal as may necessary to recover any expense incurred in connection with
such disposals (or any price refundable as a consequence of such rejection).
The Purchaser shall, in addition, be entitled to recover from the Contractor
ground rent/demurrage charges on the rejected stores after the expiry of the time
limit mentioned above.
2203. The stores that have been despatched
despatched by rail and rejected after arrival at
destination may be taken back by the Contractor either at the station where they
were rejected or at the station from which they were sent, after refunding the
price paid for such stores and other charges refundable
refundable as a consequence of
such rejection. If the contract placed for delivery f o. r. station of despatch, the
Contractor shall pay the carriage charges on the rejected consignment at public
tariff rates from the station of despatch to the station where they are rejected. If
the Contractor elects to take back the goods at the station from which they were
despatched, the goods shall in addition, be booked back to him freight to pay at
public tariff rates and at owner's risk. The Contractor shall be liable
liable to reimburse
packing and incidental costs and charges incurred in such return or rejected
stores in addition to other charges refundable as a consequence of rejection.
The goods shall remain the property of the Contractor unless and until accepted
by the
the Purchaser after inspection.
2300. System of Payment.
2301. Unless otherwise agreed upon between the parties, payment for delivery
of the stores will be made on submission of bills in the prescribed form which
may be obtained from the Purchase Officer
Officer in accordance with the instructions
given in the Acceptance of Tender, by a cheque or demand draft on a branch of
the Reserve Bank of India or State Bank of India transacting government
business as may be decided by the Purchaser.
2302. Payment for the
the stores or for each consignment thereof will be made to
the Contractor on submission of bills accompanied by required document in
accordance with the following procedure in contracts where such a facility to the
Contractor has specifically been agreed to by the Purchaser: -
(a) 95 per cent payments for the stores or each consignment thereof will be
made to the firms against proof of inspection and despatch. The original railway
receipt should be sent to the Accounts Officer responsible for payment along with
95 per cent bill advising the particulars of despatch to the consignee. The
Accounts Officer after passing the 95 per cent bill should pass on the original
railway receipt to the consignee for taking delivery of the consignment. It should,
however, be ensured that there is no delay in the Accounts Office transmitting
the original railway receipt to the consignee.
(b) The balance 5 percent shall be paid on receipt of the stores or each
consignment thereof in accordance with the terms of the contract in good
condition by the consignee, with a certificate to that effect endorsed on the copy
of the Inspection Note by the Consignee which shall accompany the bill
submitted by the Contractor.
(c) In the case of F.O.B. & C. & F. contract 95 per cent of the price will be paid on
presentation of shipping documents and inspection certificate and the remaining
5 per cent on receipt of the stores in accordance with the terms of the contract in
good condition by the Consignee, and on producing the certificate of such receipt
endorsed on one copy of the Inspection Note by the Consignee, or alternatively
at the Contractor's option, the full value of the stores will be paid after inspection,
on receipt of the consignment in accordance with the terms of the contract in
in
good condition by the Consignee and on producing a certificate of such receipt
endorsed on one copy of the Inspection Note.
2303. In all other contracts or in contracts where the Inspecting Officer also acts
as the interim consignee or where inspection is carried on by the Consignee
himself at destination and in all cases of local delivery full payment shall be made
on submission of " Final 100 percent bill " supported by the Inspection
Certificates and consignee's receipt as aforesaid to the Accounts Officer
Officer
concerned.
NoteNote-
(1) The system of 95 percent and 5 percent payment is not applicable to claims
amounting to Rs.1000/Rs.1000/- or below. In such cases only a single bill for value should
he submitted.
(2) In the case of Running Contracts, the system of payment
payment will be similar to the
above except that payment would be 98 per cent and 2 per cent instead of 95
per cent and 5 per cent specified above.
2400. Withholding and lien in respect of sums claimed.
2401. Whenever any claim or claims for payment of a sum of money arises out
of or under the contract against the Contractor, the Purchaser shall be entitled to
withhold and also have a lien to retain such sum or sums in whole or in part from
purpose
rpose aforesaid,
the security, if any, deposited by the Contractor and for the pu
the Purchaser shall be entitled to withhold the said cash security deposit or the
security, if any, furnished as the case may be and also have a lien over the same
pending finalisation or adjudication of any such claim. In the event of the
the security
being insufficient to cover the claimed amount or amounts or if no security has
been taken from the Contractor, the Purchaser shall be entitled to withhold and
have lien to retain to the extent of the such claimed amount or amounts referred
to supra,
supra, from any sum or sums found payable or which at any time thereafter
may become payable to the Contractor under the same contract or any other
contract with the Purchaser or the Government pending finalisation or
adjudication of any such claim.
It is an agreed term of the contract that the sum of money or moneys
so withheld or retained under the lien referred to above, by the Purchaser will be
kept withheld or retained as such by the Purchaser till the claim arising out of or
under the
the contract is determined by the Arbitrator (if the contract is governed by
the arbitration clause) or by the competent court as prescribed under clause
2703 hereinafter provided, as the case may be, and that the Contractor will have
no claim for interest or damages whatsoever on any account in respect of such
withholding or retention under the lien referred to supra and duly notified as' such
to the Contractor.
2402. For the purpose of Clause 2401, where the Contractor is a partnership
firm or a limited company, the Purchaser shall be entitled to withhold and also
have a lien to retain towards such claimed amount or amounts in whole or in part
from any sum found payable to any partner / limited company, as the case may
be, whether in his individual capacity
capacity or otherwise.
2403. Lien in respect of Claims in other ContractsContracts- Any sum of money due and
payable to the Contractor (including the security deposit returnable to him) under
the contract may withhold or retain by way of lien by the Purchaser or
Government
Government against any claim of the Purchaser or Government in respect of
payment of a sum of money arising out of or under any other contract made by
the Contractor with the Purchaser or Government.
It is an agreed term of the contract that the sum of money so withheld
or retained under this clause by the Purchaser or Government will be kept
withheld or retained as such by the Purchaser or Government till his claim arising
out of the same contract or any other contract is either mutually settled or
determined by the arbitrator, if the contract is governed by the arbitration clause
or by the competent court under Clause 2703 hereinafter provided, as the case
may be, and that the Contractor shall have no claim for interest or damages
whatsoever on this account or on any other ground in respect of any sum of
money withheld or retained under this clause and duly notified as such to the
Contractor.
2500. Corrupt Practices.
2501. The Contractor shall not offer or give or agree to give to any person in the
employment of the Purchaser or working under the orders of the Purchaser any
gift or consideration of any kind as an inducement or reward for doing or
forbearing to do or for having done or forborne to do any act in relation to the
obtaining or execution
execution of the contract or any other contract with the Purchaser or
Government or for showing any favour or for bearing to show disfavour to any
person in relation to the contract or any other contract with the Purchaser or
Government. Any breach of the aforesaid
aforesaid condition by the Contractor, or any
one employed by him or acting on his behalf (whether with or without the
knowledge of the Contractor) or the commission of any offence by the Contractor
or by any one employed by him or acting on his behalf under IX of the Indian
Penal Code, 1860 or the Prevention of Corruption Act, 1947 or any other act
enacted for the prevention of corruption by public servants shall entitle the
Purchaser to cancel the contract and all or any other contracts with the
Contractor and
and to recover from the Contractor the amount of any loss arising
from such cancellation in accordance with the provisions of Clauses 0600 and
0700.
2502. Any dispute or difference in respect of either the interpretation effect or
application or the above condition or of the amount recoverable thereunder by
the Purchaser from the Contractor, shall be decided by the Purchaser, whose
decision there on shall be final and binding on the Contractor.
2600. Insolvency and Breach of Contract.
2601. The Purchaser
Purchaser may at any time, by notice in writing summarily
determine the contract without compensation to the Contractor in any of the
following events, that is to say
(a) if the Contractor being an individual or if a firm, any partner thereof, shall at
any time, be adjudged insolvent or shall have a receiving order or order for
administration of his estate made against him or shall take any proceeding for
composition under any Insolvency Act for the time being in force or make any
conveyance or assignment
assignment of his effects or enter into any assignment or
composition with his creditors or suspend payment or if the firm be dissolved
under the Partnership Act, or
(b) if the Contractor being a company is wound up voluntarily or by the order of a
Court or a Receiver,
Receiver, Liquidator or Manager on behalf of the Debenture holders is
appointed or circumstances shall have arisen which entitle the Court or
Debenture holders to appoint a Receiver, Liquidator or Manager, or
(c) if the Contractor commits any breach of the contract
contract not herein specifically
provided
for.
Provided always that such determination shall not prejudice any right of action or
remedy which shall have accrued or shall accrue there after to the Purchaser
and provided also the Contractor shall be liable to
to pay to the Purchaser for any
extra expenditure he is thereby put to and Contractor shall, under no
circumstances, be entitled to any given on rere-purchase.
2700. Laws governing the Contract.
2701. This contract shall be governed by the Laws of India for
for the time being in
force.
2702. Irrespective of the place of delivery, the place of performance or place of
payment under the contract, the contract shall he deemed to have been made at
the place from which the acceptance of tender has been issued.
2703
2703.
03. Jurisdiction of courtscourts- This Courts of the place from where the acceptance
of tender has been issued shall alone have jurisdiction to decide any dispute
arising out of or in respect of the contract.
2704. Marking of storesstores- The marking of the stores must comply with the
requirements of the laws relating to merchandise marks for the time being in
force in India.
2705. Compliance with provisions of Contract Labour (Regulation and Abolition)
Act, 1970
(1) The Contractor shall comply with the provisions
provisions of the Contract Labour
(Regulation and Abolition) Act, 1970 and the Contractor Labour (Regulation and
Abolition) Central Rules, 1971, as modified from timetime-toto-time, wherever
applicable and shall also indemnify the Purchaser from and against any claims
under the aforesaid Act and the Rules.
(2) The Contractor shall obtain a valid licence under the aforesaid Act as
modified from timetime-toto-time before the commencement of the contract and
continue to have a valid licence until the completion of the contract. Any failure
to fulfil this requirement shall attract the penal provisions of the contract arising
out of the resultant non execution of the contract.
(3) The Contractor shall pay to labour employed by him directly or through SubSubContractors the wages as per provisions of the aforesaid Act and the Rules
wherever applicable. The Contractor, shall, notwithstanding the provisions of the
contract to the contrary, cause to be paid the wages to labour indirectly engaged
on the contract including any engaged by his SubSub-Contractors in connection with
the said contract, as if the labour had been immediately employed by him.
(4) In respect of all labour directly or indirectly employed in the contract for
performance of the Contractor's part of the contract, the Contractor
Contractor shall comply
with or cause to be complied with the provisions of the aforesaid Act and the
Rules wherever applicable.
(5) In every case in which, by virtue of the provisions of the aforesaid Act or the
Rules, the, Purchaser is obliged to pay any amount
amount of wages to a workman
employed by the Contractor or his SubSub-Contractor in execution of the contract or
to incur any expenditure in providing welfare and health amenities required to be
provided under the aforesaid Act and the Rules or to incur any expenditure
expenditure on
account of the contingent liability of the Purchaser due to the Contractor's failure
to fulfil his statutory obligations under the aforesaid Act or the Rules the
Purchaser will recover from the Contractor, the amount of wages so paid or the
amount
amount of expenditure so incurred, and without prejudice to the rights of the
Purchaser under Section 20, SubSub-section (2) and Section 21, SubSub-section (4) of
the aforesaid Act, the Purchaser shall be at liberty to recover such amount or
part thereof by deducting
deducting it from the security deposit and/or from any sum due by
the Purchaser to the Contractor whether under the contract or otherwise. The
Purchaser shall not be bound to contest any claim made against it under SubSub-
section (i) of Section 20 and SubSub-section (4) of Section 21 of the aforesaid Act
except on the written request of the Contractor and upon his giving to the
Purchaser fun security for all costs for which the Purchaser might become liable
in contesting such claim. The decision of the Purchaser regarding
regarding the amount
actually recoverable from the Contractor as stated above, shall be final and
binding on the Contractor.
2800. Headings.
The headings of conditions here to shall not affect the construction thereof.
2900. Arbitration.
(a) In the event of any question, dispute or difference arising under these
conditions or any special conditions of contract, or in connection with this
contract (except as to any matters the decision of which is specially provided for
by these or the special conditions) the same shall be referred to the sole
arbitration of a Gazetted Railway Officer appointed to be the arbitrator, by the
General Manager in the case of contracts entered into by the Zonal Railways and
Production Units; by any Member of the Railway Board, in the case of contracts
entered into by the Railway Board and by the Head of the Organisation in
respect of contracts entered into by the other Organisations under the Ministry of
Railways. The Gazetted Railway Officer to be appointed as arbitrator however
will not be one of those who had an opportunity to deal with the matters to which
the contract relates or who in the course of their duties as railway servant have
expressed views on all or any of the matters under dispute or difference. The
award of the arbitrator shall be final and binding on the parties to this contract.
(b) In the event of the arbitrator dying, neglecting or refusing to act or resigning
or being unable to act for any reason, or his award being set aside by the court
for any reason, it shall be lawful for the authority appointing the arbitrator to
appoint another arbitrator in place of the outgoing arbitrator in the manner
aforesaid.
(c) It is further a term of this contract that no person other than the person
appointed by the authority
authority as aforesaid should act as arbitrator and that if for any
reason that is not possible, the matter is not to be referred to 'arbitration at all.
(d) The arbitrator may from timetime-toto-time with the consent of all the parties to the
contract enlarge the time
time for making the award.
(e) Upon every and any such reference, the assessment of the cost incidental to
the reference and award respectively shall be in the discretion of the arbitrator.
(f) Subject as aforesaid, the Arbitration Act, 1940 and the rules thereunder
thereunder and
any statutory modifications thereof for the time being in force shall be deemed to
apply to the arbitration proceedings under this clause.
(g) The venue of arbitration shall be the place from which the acceptance note is
issued or such other place as the arbitrator at his discretion may determine.
(h) In this clause the authority, to appoint the arbitrator includes, if there be no
such authority, the officer who is for the time being discharging the functions of
that authority, whether in addition
addition to other functions or otherwise.
3000. Fall Clause.
All contract if and when placed will be subject to following fall clause
3001. The price charged for the stores supplied under the Contract by the
contractor shall in no event exceed the lowest price at which the contractor sells
the stores or offer to sell stores of identical description. To any personnel
organisations including the purchaser or any Department of the Central
case,
ase, may
Government or any Railway Office or any Railway Undertaking, as the c
be during the period till performance of all Supply Orders placed during the
currency of the contract is completed. The lower price will be applicable to
supplies made after the date of coming into force of such reduction or sale or
offer to sell at a reduced rate.
3002. If at any time, during the said period the contractor reduces the sale price,
sells or offer to sell such stores to any persons organisation including the
orr
purchaser or any Department of Central Government or any Railway Office o
any Railway Undertaking as the case may be at a price lower than the price
chargeable under the contract, he shall forthwith notify such reduction or sale or
offer of sale to the Purchaser and the price payable under the contract for the
stores supplied after the date of coming into force or such reduction or sale or
offer of sale shall stand correspondingly reduced.
The above stipulation will, however, not apply to
(a) Exports by the Contractor
(b) Sale of goods as original equipment at prices lower than
than the prices charged
for normal replacement.
(c) Sale of goods such as drugs which have expiry dates.
3003. The Contractor shall fumish the following certificate to the concerned
Accounts Officer along with each bill for payment of supplies made against
against the
Rate Contract.
* I/We certify that there has been no reduction in sale price of the stores of
description identical to the stores supplied to the Government under the contract
herein and such stores have not been offered sold by me/us to any
person/organisation
person/organisation including the purchaser or any Department of Central
Government or any Railway Office or any Railway Undertaking as the case may
be upto the date of bill/ the date of completion of supplies against all supply
orders placed during the currency
currency of the contract at a price lower than the price
charged to the Government under the contract except for quantity of stores
categories under sub clauses (a), (b) and (c) of subsub-para (ii) above, details of
which are as follows
Note.Note.-The contractor will also
also inform the FA& CA0 concerned and the COS as
soon as supplies against all supply order placed against the contract are
completed.
INSPECTION & REJECTION
3100. Where under a contract the price payable is fixed on F.O.R. station of
despatch basis, the
the Contractor shall, if the consignee rejects the stores at
destination be liable in addition to his other liabilities, to reimburse to the
Purchaser the freight paid by the Purchaser.
3101. Notification of Result of lnspection.
lnspection.-Unless otherwise provided in the
specification of schedule, the examination of the stores will be made as soon as
practicable after the same have been submitted for inspection and the result of
the examination will be notified to the Contractor.
3102. Inspection Notes.
Notes.--On
--On the stores
stores being found acceptable by the inspecting
Officer he shall furnish the Contractor with necessary copies of Inspection Notes
duly completed, for being attached to the Contractor's bill in support thereof.
3200. Warranty/GuaranteeWarranty/Guarantee-
3201. The Contractor/Seller
Contractor/Seller hereby covenants that it is a condition of the
contract that all goods/stores/articles furnished to the Purchaser under this
contract shall be of the highest grade. free of all defects and faults and of the
best materials, quality, manufacture and
and workmanship throughout and consistent
with the established and generally accepted standards for materials of the type
ordered and in full conformity with the contract specification, drawing or sample,
if any and shall, if operable, operate properly.
3202.
3202. The Contractor also guarantees that the said goods/stores/articles would
continue to conform to the description and quality as aforesaid, for a period of 30
months after their delivery or 24 months from the date of placement in service
whichever shall be sooner, and this warranty shall survive notwithstanding the
fact that the goods/stores/articles may have been inspected, accepted and
payment therefor made by the Purchaser.
3203. If during the aforesaid period, the said goods/stores/articles be discovered
discovered
not to conform to the description and quality aforesaid or have deteriorated,
otherwise that by fair wear and tear the decision of the Purchaser in that behalf
being final and conclusive that the Purchaser will be entitled to reject the said
goods/stores/articles
goods/stores/articles or such portions thereof as may be discovered not to
conform to the said description and quality.
goods/stores/articles will be at the Seller's risk.
On such rejection, the
If the Contractor/Seller so desires, the rejected goods may be taken
taken over by him
or his agents for disposal such manner as he may deem fit within a period of 3
months from the date of such rejection. At the expiry of the period, no claim
whatsoever
shall
lie
against
the
Purchaser
in
respect
of
the
said
goods/stores/articles,
goods/stores/articles, which may be disposed of by the Purchaser in such
manner as he thinks fit. Without prejudice to the generality of the foregoing, all
the provisions in the Indian Railways Standard Conditions of Contract relating to
the ‘rejection of stores' and ‘failure'
‘failure' and 'termination' add and Clause 31003100-02
above shall apply.
3204. The Contractor/Seller shall, if required, replace the goods or such portion
there of as have been rejected by the Purchaser, free of cost, at the ultimate
destination, or at the option
option of the Purchaser, the Contractor/Seller shall pay to
the Purchaser, the value thereof at the contract price and such other expenditure
and damage as may arise by reason of the breach of the conditions herein
before specified. Nothing herein contained shall
shall prejudice any other right of the
Purchaser in that behalf under this contract or -otherwise.
3300. Book Examination ClauseClause-The Government reserves the right for 'Book
Examination' as follows: -
(i) The Contractor shall whenever called upon and requiring
requiring to produce or cause
to be produced for examination by any Government Officer duly authorised in
that behalf, any cost or other account book of account, voucher, receipt, letter,
memorandum, paper or writing or any copy of or extract from any such document
document
and also furnish information any way relating to such transaction and procedure
before the duly authorised Government Officer returns verified in such manner as
may be required relating in any way to the execution of this contract or relevant
for verifying
verifying or ascertaining the cost of execution of this contract (the decision of
such Government Officer on the question of relevancy of any document,
information of return being final and binding on the parties).
The obligation imposed by this clause is without
without prejudice to the obligation of the
contractor under any statute, rules or orders shall be binding on the Contractor.
(ii) The Contractor shall, if the authorised Government Officer so requires
(whether before or after the prices have been finally fixed),
fixed), afford facilities to the
Government Officer concerned to visit the Contractors works for the purpose of
examining the processes of manufacture and estimating or ascertaining the cost
of production of the articles. If any portion of the work be entrusted
entrusted or carried out
by a subsub-contractor or any of its subsidiary or allied firm or company, the
authorised Government Officer shall have power to examine all the relevant
books of such subsub-contractor or any subsidiary or allied firm or company shall be
open
open to his inspection as mentioned in clause (i).
(iii) If on such examination, it is established that the contracted price is in excess
of the actual cost plus reasonable margin of profit, the Purchaser shall have the
right to reduce the price and determine
determine the amount to a reasonable level.
(iv) Where a contract provides for book examination clause, the Contractor or its
agency is bound to allow examination of its books within a period of 60 days from
the date the notice is received by the Contractor, or its
its agencies calling for the
production of documents as under clause (i) above. In the event of Contractor's
or his agency's failure to do so, the contract price would be reduced and
determined according to the best judgement of the Purchaser which would be
be
final and binding on the Contractor and his agencies.
3400. Inspection at the Fag End of the Delivery PeriodPeriod-In cases where only a
portion of the stores ordered is tendered for inspection at the Fag end of the
delivery period and also in cases where inspection
inspection is not completed in respect of
the portion of the stores tendered for inspection during the delivery period, the
Purchaser reserves the right to cancel the balance quantity not tendered for
inspection within the delivery period fixed in the contractor
contractor the risk and expense
of the Contractor without any further reference to him. If the stores tendered for
inspection during or at the fag end of the delivery period are not found
acceptable after carrying out the inspection, the purchaser is entitled to
to cancel
the contract in respect of the same at the risk and expense of the contractor. If,
however, the stores tendered for inspection are found acceptable, the Purchaser
may grant an extension of the delivery period subject to the following conditions:
-
(a) The Purchaser has the right to recover from the contractor under the
provision of clause 0702 (a) of I.R.S. Conditions of Contract liquidated damages
on the stores which the Contractor has failed to deliver within the period fixed for
delivery.
(b) That no increase in price on account of any statutory increase in or fresh
imposition of Customs Duty, Excise Duty, Sales Tax on account of Foreign
Exchange variation or on account of any other tax or duty liveable in respect of
stores specified in the contract which takes place after the date of the delivery
period stipulated in the contract shall be admissible on such of the said stores as
are delivered after the date of the delivery stipulated in the contract.
(C) That not with standing any stipulation
stipulation in the contract for increase in price on
any other ground no such increase which takes place after the date of the
delivery stipulated in the contract shall be admissible on such of the said stores
as are delivered after the expiry of the delivery period
period stipulated in the contract.
(d) But nevertheless, the Purchaser shall be entitled to the benefit fit of any
decrease in price on account of reduction in or remission of Custom Duty, Sales
Tax or on account of Foreign Exchange variation or on account of any other Tax
or Duty or on other ground as stipulated in the price variation, clause which takes
place after the expiry of the date of delivery period stipulated in the contract.
3401. The Contractor shall not despatch the Stores till such time as an
extension
extension in terms of para 3400 (a) to (d) above is granted by the Purchaser and
accepted by the Contractor. If the stores are despatched by the Contractor
before an extension letter as aforesaid is issued by the Purchaser and the same
are accepted by the Consignee,
Consignee, the acceptance of the stores shall be deemed to
be subject to the conditions (a) to (d) mentioned in the paragraph 3400 above.
3402. In case where the entire quantity has not been tendered for inspection
with in the delivery period stipulated in
in the contract and the Purchaser chooses
to grant an extension of the delivery period the same would be subject to
conditions (a) to (d) mentioned in the paragraph 3400 above.
3500. These (special) conditions wherever they differ from the Invitation to
Tender
and
Instruction
to
Tenderers
over
ride
the
latter.
(ADDITIONAL) SPECIAL CONDITIONS
(Vide Para 417417-S)
In addition to Standard Conditions of Contract, the following special conditions
shall apply to (Running) Contract: -
3600. Purpose of Contract and Parties to the Contract.
3601. The parties to the contract, which shall be deemed to be a "Running
Contract" and which is intended for the supply of the stores of the descriptions
and approximately in the quantities set forth in the contract during the period
specified therein, shall be the Contractor of the one part and the authorities
named in the contract hereinafter called the Purchaser (which expression shall,
where
where the context so admits or implies, be deemed to include his successors and
assigns) of the other part. The quantities shown in the said Contract, are only
approximate, and cannot be guaranteed.
3602. The Purchaser may authorise any officer (who shall hereinafter be called
Direct Demanding Officer) at any time during the period of the contract, to place
orders direct on the Contractor.
3603. Any variation of this contract shall not be binding on the Purchaser unless
or until same is endorsed on the contract
contract or incorporated in a formal instrument
in exchange of letters and signed by the parties.
3700. Delivery.
3701. The Contractor shall as may be required by the Purchaser either deliver
free or f.o.r or c.i.f. at the place or places specified in the
the contract such quantifies
of the stores detailed in the said contract as may be ordered direct from the
Contractor from timetime-toto-time by the Purchaser or by the Direct Demanding
Officer. The Contractor shall deliver or despatch the full quantity of the stores
stores so
ordered with in the period specified in the said contract.
3800. Increase or Decrease of Quantities.
The Purchaser shall be entitled at any time to increase or decrease the
approximate total quantities of each description of stores shown in the said
contract by not more than 30 per cent and will give reasonable notice in writing of
any such increase or decrease to the Contractor.
3900. Maintenance and Replacement of Stocks.
3901. To meet casual demands, the Contractor shall maintain at all time
time in stock
(until 75 per cent of the requirements have been drawn), at the place (s)
specified in the contract, the quantity /quantities mentioned therein. All demands
should be complied with immediately they are received by the Contractor or
within the period, if any, stipulated in individual orders. As soon as the
Contractor is called upon to effect supplies, he shall take action to replenish the
guaranteed stocks until such time as 75 percent of the total approximate
requirement has been drawn and such
such replenishment shall be completed with
the period specified in the contract, after the receipt by the Contractor of casual
demands. Due notice will be given to the Contractor by the Direct Demanding
Officers or by the Purchaser, if any additional quantities
quantities over and above 75 per
cent of the total approximate requirements are required and Contractor shall then
arrange stocks accordingly.
3902. The period for replenishment of stocks will be allowed only if the material
is not in stock. If the material is in stock, this Provision will be in operative even
tough the guaranteed stock quantity may have been supplied against the
contract.
4000. Reporting Progress of Contract.
The Contractor shall, three calendar months before the termination of the contract
or at such intervals as may be specified in the contract, submit a report to the
Purchaser stating the total quantity of stores delivered or despatched under the
contract.
4100. Special conditions where they differ from Standard Conditions override the
latter.