BOARD POLICY MANUAL
OF
HALEYVILLE CITY BOARD OF EDUCATION
HALEYVILLE, ALABAMA
This manual contains the policies of the Board of Education; some major
administrative regulations and/or Procedures intended to implement policy; and
certain reference or "exhibit" documents that relate to policies, regulations,
and/or procedures.
Policy development in a modern, forward-looking school system is a dynamic,
ongoing process. New problems, issues and needs give rise to the continuing need to
develop new policies or to revise existing ones. This is why the Board employs the
loose leaf format for this manual. It is easy to keep up to date.
Each person holding a copy of this manual should make a diligent effort to keep
it up to date as new policies, regulations, procedures, and exhibits are distributed
by the central office.
How To Use This Manual
The Haleyville City Board of Education operates according to policies
established by the Board. The Board, which represents both the state and local
community, develops the policies after careful deliberation, and the school
administration implements them through specific rules and regulations. The Board
then appraises the effects of its policies and makes revisions as necessary.
In the interest of harmony, efficiency, uniformity of interpretation,
coordination of effort, and in fairness to all concerned, the Board makes this
manual available to all who are affected by its policies.
______________________________________________________________________________
PLEASE NOTE: All copies of this manual are the property of the Haleyville City
Board of Education.
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How The Manual Is Organized
The manual is organized according to the classification system developed by the
Education Policies Service of the National School Boards Association and adopted by
the Southern Region School Boards Research and Training Center Inc., (RTC). The
system provides an efficient means for coding, filing, and finding Board policies,
administrative rules, and other documents.
There are 13 major classifications each bearing an alphabetical code:
A--SCHOOL DISTRICT ORGANIZATION
B--SCHOOL BOARD OPERATIONS
C--GENERAL SCHOOL ADMINISTRATION
D--FISCAL MANAGEMENT
E--BUSINESS MANAGEMENT
F--FACILITY EXPANSION PROGRAM
G--PERSONUEL
H--NEGOTIATIONS
I--INSTRUCTIONAL PROGRAM
J--STUDENTS
K--GENERAL PUBLIC RELATIONS
L--INTERORGANIZATIONAL RELATIONS (except education agencies)
M--RELATIONS WITH OTHER EDUCATION AGENCIES
Sub-classification under each major heading is based on logical sequence and
alphabetical sub-coding. For an example of the sub-coding system, examine the
bordered pages immediately following the tab for Section A--SCHOOL DISTRICT
ORGANIZATION.
The bordered pages which follow the tab for each major section present the
classification system, section by section, and serve as the table of contents for
each section or "chapter" of this manual.
How to Find A Policy
There are two ways to find a policy (or regulation) in the manual:
1.
Consider where the policy would be filed among the 13 major classifications.
Turn to the table of contents for that section
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and glance down the listing until you find the term that closely fits the
topic you are seeking. Use the code letters given for the term to locate the
sheet, which will appear in alphabetical order, by code within the
particular section. (All pages of the manual are coded in the upper
right-hand corner.) Or-2.
Turn to the code finder at the end of the manual. The code finder is an
alphabetic index of all terms used in the classification It also includes
other terms commonly used in education. Look your topic as in any index,
find the code, and use the code to locate
the sheet in the manual.
What if you can't find the term you are seeking? The code finder lists more
than 1,400 terms, but no index of useful size could include every possibility. If
the term you are seeking is not included, look up a synonym or more general or
specific term appropriate to the topic.
What if you can find the term and code, but there is no policy? This probably
means that the school system has no written policy or important regulation in the
particular area. All terms used in the classification system appear in the sectional
tables of contents and code finder to accommodate the coding, insertion, and other
possibility.
A brief statement related to the policy you are seeking may be
incorporated in a "superior" policy which covers the area generally. This "superior"
policy will be coded under a more general term. To find it, read up the
classification system. For example, a policy statement which relates to all meetings
of the Board might be filed under "meetings" (BC) rather than "Regular Meetings" (BCAB).
Using the Signs and Symbols
Various signs and symbols are used in connection with the classification system.
They are for your use in locating and/or examining policies.
Included are the
following:
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SN:
Scope Note. These notes appear following certain entries in the
sectional tables of contents to clarify or limit the use of the term.
Cf:
Confer. Certain policies relate to other policies. When a policy bears
two or more codes in the upper right-hand corner with the second code
(and perhaps others) preceded by the symbol of Cf., check statements
under such codes for related statements.
-R:
This symbol following a code indicates that the statement is an
administrative regulation, not a Board policy.
-E:
Exhibit. This symbol following a code indicates that the statement is a
reference document, such as a calendar, salary schedule, etc., rather
than a policy.
*:
As asterisk following a code indicates that the EPS/NSBA classification
system has been expanded to include a distinctively local policy and
term.
Dates:
The original date of adoption/issuance of the manual appears on the title
page. Dates appearing immediately, below the body of the policy indicate
the date the policy was revised and released for insertion into the
manual.
Reference:
Pertinent legal references are given to tell the reader where in state
law he may find specific statutes that relate to a policy. Court cases
are also cited when applicable to certain policies.
Additionalcross-references are offered in notes throughout the manual to help the
reader find all of the related information he seeks.
Note:
The masculine pronoun "he" and its derivations shall be used in referring
to personnel of both sexes.1
About School Board Policies
Generally,the role of a Board of Education is to set policy and the role
of the administration is to execute it. Here is the basic distinction as set forth
by the National School Boards Association and adopted by the RTC.
1 "... used in a generic sense or when the sex of the person is unspecified."
Webster's New Collegiate Dictionary Woolf, Henry Bosley, G. & C. Merriam Company,
Springfield, Massachusetts,
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Policies are principles adopted by the Board to chart a course of action. They
tell what is wanted and may include also why and how much. They are broad enough
to indicate a line of action to be taken by the administration in meeting a number
of day after day problems; they need to be narrow enough to give the
administration clear guidance.
Rules and Regulations are specific requirements generally established by the
Superintendent and/or his staff. They are specific directions to fully implement
the intent of respective policy statements.
Procedures are step-by-step guides that assist all personnel to carry out the
specific rules and regulations. They state what exactly is to be done and give
detailed steps of how to do it.
These definitions are serviceable most of the time.
They reflect sound
theory of governance and administration. But the real world of School Boards does
not always conform. For example:
Often the state and federal governments confuse the distinction and require
Boards of Education to make detailed rules; and many regulations are
established by law or by the State Department of Education.
A School Board also signs many contracts, which incorporate rules and
regulations.
Additionally, the public may demand that the Board, itself, not the
administrator, establish the specific rules and procedures in certain
sensitive areas.
Thus, the separation of policies and administrative regulations and
procedures in this policy manual follows several rules of thumb in addition to
"basis theory";
1.
All edicts of the state (even though regulations) are considered mandated
Board policy.
2.
All agreements signed through contract (even though regulations) are
considered mandated Board policy.
3.
Where the Board has written regulations in particularly sensitive areas,
and has incorporated them into policy, the entire statement is presented
as policy.
4.
Statements concerning the Board's own procedures, such as the manner in
which meetings are conducted appear as policy statements.
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As long as the administration operates within the guidelines of general policy
adopted by the Board, it may change administrative regulations and procedures
without prior approval of the Board -- unless the Board has specifically asked that
a particular regulation be given prior Board approval. However, only the Board can
adopt new policies or revise old policies.
Is the Manual Complete?
No.
date.
The manual contains all of the current written policies of the Board to
Continually, there is a need for developing additional policies and revising
old ones. No matter how well conceived and well developed, a policy manual can never
be 100% up-to-date. Policy statements will be developed, coded according to the
classification system, and issued for insertion in the manual as the need arises.
**********
**************
It is the hope of the Haleyville City Board of Education that this collection
of policies will make a greater harmony and efficiency possible in all areas of
school operations. This will enable the Board to devote more time to its primary
duty -- the development of long-range policies and planning for the future of the
school system.
Haleyville City Board of Education
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A-SCHOOL DISTRICT ORGANIZATION
AA
AB
ABA
ABB
ABC
ABCA
ABCB
ABCC
ABCD
ABCDA
ABCE
ABCF
ABD
AC
AD
ADA
AE
AEA
AEAA
AEAB
AEB
AEBA
AF
AFA
AFB
AFC
Policy
Rule
Exhibit
School District Legal Status
SN An information category since the State determines the
district's legal status.
School Board Legal Status
SN An information category since the State determines the
Board's legal status.
Authority
Powers and Duties (Cf. BBBA)
Board Members Legal Status (Cf. BBB)
Number
Qualifications
Terms of Office
Method of Election (Cf. LDAC)
Unexpired Term Fulfillment
Resignation
Removal from Office
School Superintendent Legal Status (Cf. CE)
School District Organization Plan (Cf. IE)
SN The plan which sets forth the district's levels of instruction
K-8. 9-12: K-6. 7-9. 10-12 or otherwise.
School Attendance Areas (Cf. FDB, JBCC)
School Census (Cf. FDBD)
School Year
School Calendar
Vacations
Holidays
Extended School Year
Summer Sessions (Cf. IDCA)
Schoolday
Double Sessions
Evening Sessions
Emergency Closing (Also EBBD)
Rev, 1/72
FILE: AA
SCHOOL DISTRICT LEGAL STATUS
The Haleyville City School District derives its legal status from the State
Legislature which, in turn, is subject to the Constitutions of both the State of
Alabama and the United States. Authority of the State Legislature is specified in
Amendment 111 to the Alabama Constitution of 1901 which states, ". . . The
Legislature may by law provide for or authorize the establishment and operation of
schools by such persons, agencies or municipalities, at such places, and upon such
conditions as it may prescribe…”
The School District is under the exclusive control and management of the
Haleyville City Board of Education, a body duly authorized by the State Legislature.
Consequently, the Board is responsible for the general administration and
supervision of the city schools and shall operate the school system in accordance
with all applicable constitutional and statutory provisions and requirements of the
State of Alabama and the United States.
Ref:
U.S. Const. amend. X; U.S. Const. amend XIV. 1; Ala. Const, amend. 111 Ala.
Code 16-8-8. See: Wisconsin v. Yoder, 92 S.Ct. 1526 (1972); Milliken v.
Bradley, 94 S.Ct. 3112 (1974); Dayton Board of Education v. Brinkman, 97 S.Ct.
2755 (1977).
Haleyville City
FILE: AB
SCHOOL BOARD LEGAL STATUS
The Constitution of Alabama places the responsibility for establishing and
maintaining an efficient system of public schools on the State Legislature. The
Legislature has created the Haleyville City Board of Education as the body charged
with the establishment, maintenance, development and operation of an efficient
public school program within the school district. The Alabama Supreme Court has held
that the Board is vested with a broad range of administrative and supervisory
authority commensurate with the aforementioned prescribed educational
responsibilities.
Members of the Haleyville City Board of Education are officers of the city. The
Board is the agency through which the city acts in regard to school matters. Board
members have authority only when functioning as a body or group in a legally called
regular or special meeting. The powers of the Board are delegated only to the Board
as a body. No authority is granted to members acting as individuals.
Under State law, the Board of Education is immune from action in tort. However,
local governing bodies, including Boards of Education, may be sued directly under 42
U.S.C. 51983 for monetary, declaratory and injunctive relief for civil rights
violations resulting from the implementation or execution of an unconstitutional
policy statement, ordinance, regulation, decision or custom.
The Board is cognizant that all actions must be taken in good faith, with
reasonable prudence, sincerity, and based on the belief that such actions are
correct and in the best interests of the School District in accordance with statutes
and pertinent judicial precedents.
Ref:
Ala. Const. amend. 111; Ala. Const. art. XIV, 256; Ala. Code 16-11-9,
16-11-18; See: Day v. Andrews, 188 So. 2d 523 (1966); Sims v. Etowah County
Board of Education, 337 So. 2d 1310 (1976); Monell v. New York City Department
of Social Services, 98 S. Ct. 2022 (1978).
Haleyville City
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FILE: ABA
AUTHORITY
The State Legislature has granted the Board of Education authority for the
proper administration and management of the free public schools within the School
District. The Board shall also have the authority to determine and establish written
educational policy for the city and shall prescribe such rules and regulations for
the conduct and management of the schools as deemed necessary.
Ref:
Ala. Const. Amend. 111; Ala. Const. art. XIv, §256; Ala. code §16-11-9,
16-11-12, 16-11-18.
Haleyville City
FILE: ABB
CF: BBBA
POWERS AND DUTIES
The Haleyville City Board of Education is vested with the responsibility and
authority to establish policies for the administration and management of the public
schools in the City of Haleyville. The Board shall act as a legislative body in the
determination of policies for the control, operation, maintenance and improvement of
the school system. On certain occasions the Board shall serve as a judicial body to
hear complaints and appeals from employees, pupils and/or patrons.
The Board shall be responsible for carrying out all mandatory laws pertaining
to education and shall consider, accept or reject provisions of permissive
legislation where discretion is so authorized. In all cases where constitutional
mandates, federal and/or state statutes, judicial precedents or regulations of duly
recognized governmental agencies do not otherwise provide or prohibit, the Board
shall consider itself the agent responsible for establishing and appraising the
educational activities of the School District.
The specific duties of the Board of Education shall include, but not be limited
to the following:
1.
Selection of a person to serve as the chief executive officer and
Superintendent of Education and support such person in the discharge of his
duties;
2.
Establish and approve policies relating to the operation of the public
schools;
3.
Adopt a calendar of school events for each ensuing year, said calendar shall
be distributed to the teachers and others as deemed necessary;
4.
Adopt the annual budget, consider and approve payrolls, and approve
expenditures of funds as recommended by the Superintendent;
5.
Consider reports of transacted business and its relation to the financial
status of the system;
Haleyville City
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FILE: ABB
CF: BBBA
6.
Appoint principals and other employees only upon the recommendation of the
Superintendent;
7.
Determine salary schedules and other personnel policies;
8.
Consider reports of the Superintendent on the progress of the schools and
advise him on recommended changes in educational programs.
9.
Adopt plans for structural improvements and determine the means to finance
them; and
10.
Ref:
Inform the citizens of the Community and the Legislature of the needs of
the schools.
Ala. Code 16-11-1 to -27, 16-12-1, 16-12-15, 16-12-16, 16-22-5, 16-22-6,
41-16-50, 41-16-51, 16-13-130, 16-13-141.
Haleyville City
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FILE: ABC
BOARD MEMBERS LEGAL STATUS
The legal status of each duly appointed or elected member of the Board of
Education is that of an "officer" who cannot be removed from his position except by
impeachment.
The legal obligations pursuant to each Board member shall not commence until he
has been duly elected or appointed and officially taken office. His official
capacity as a Board member shall continue until the expiration of his term in
office, unless otherwise vacated.
Such status does not authorize said member to act for or bind the Board of
Education individually or collectively. The powers and duties vested in the Board of
Education may only be exercised by action of the Board as a whole at duly called and
organized meetings. In this respect, no motion or resolution shall be declared
adopted without the concurrence of the majority of the whole Board.
While Board members may enjoy a degree of immunity from damage suits,
individual Board members are not absolutely free from liability. The members may not
be immune from liability, especially civil rights cases, if actions taken were
presumed to be legal and resulted in deprivation of rights, or if they knew or
reasonably should have known that their actions taken were unconstitutional, or if
such actions were taken with malicious intent to cause a deprivation of rights.
Moreover, liability may be equally applicable, not just from policies, ordinances,
regulations, or decisions officially adopted by the Board, but also from a custom or
standard practice or procedure, even though such a custom, practice or procedure has
not received formal Board approval.
Ref:
Ala. Const. art. VII, 173; Ala. Code 16-11-2, 16-11-5, Day v. Andrews
188 So. 2d 523 (1966); Wood v. Struckland, 95 S.Ct. 992 (1975); Monell v.
Department of Social Services of New York, 98 S.Ct. 2018, 2035-36 (1978);
Owen v. City of Independence, Mo., 98 S.Ct. 3118 (1978).
Haleyville City
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FILE: ABCA
MEMBERS
The Board of Education shall be composed of five members, who shall be
elected by public election to six-year terms.
Election of members shall be in accordance with Alabama Act Number
90-395. Elections and terms of office will be in accordance with, OPINION OF
THE ATTORNEY GENERAL, (No. 92-00315 June 11, 1992).
Minutes: October 19, 1993
FILE: ABCB
QUALIFICATIONS
Members of the Haleyville City Board of Education must the following
qualifications:
1.
A Board member must reside in the school district of Haleyville,
Winston County, Alabama and have been a resident one year prior to
the date of qualifying as a candidate for election to the Board of
Education;
2.
A Board member must not be a member of the City Council,
3.
A Board member must be of good character and fitness;
4.
A Board member must be at least eighteen years old.
All individuals seeking to qualify as a candidate for election as a
member of the Haleyville City Board of Education shall comply with Alabama Act
No. 90-235.
Minutes:
October 19, 1993
FILE: ABCDA
UNEXPIRED TERM FULFILLMENT
In the event a vacancy occurs in the membership of the Board, the Haleyville
City Council shall be notified by said Board, and the City Council shall elect a
person to fill the unexpired term. The City Council may set the time to fill the
vacancy.
.
Ref: Ala. Code §16-11-3.
Haleyville City
FILE: ABCE
RESIGNATION OF BOARD MEMBERS
A Board of Education member may submit his resignation at any time during his
term of office. Such resignation shall be acted upon by the Board. In the event a
Board member elects to resign, a written statement of resignation must be submitted
to the Board giving as much advance notice as possible.
A Board of Education member shall be considered resigned when he permanently
changes his residence from the district in which he was elected or appointed,
becomes subject to the authority of the Board, as an employee or otherwise, with
limited exception, or becomes a member of the city council.
Ref: Ala. Code 36-9-1, 16-11-3, 16-11-2, Baker v. Conway, 108 So. 18 (1926).
Haleyville City
FILE: ABCF
REMOVAL FROM OFFICE
Members of the Haleyville City Board of Education are officers of the City and
may be removed from office only through impeachment proceedings in Circuit Court or
other court of like jurisdiction as stipulated in the Alabama Constitution of 1901.
Causes for impeachment of any Board member shall be those applicable to all
public officers, namely: (1) willful neglect of duty; (2) corruption in office; (3)
incompetency; (4) intemperance in the use of intoxicating liquors or narcotics to
such an extent, in view of the dignity of the office and importance of its duties,
as unfits the officer for the discharge of such duties; or (5) any offense involving
moral turpitude while in office, or committed under color thereof, or connected
therewith.
Ref: Ala. Const, art. VII, §173-175; Ala. code 16-11-2.
Haleyville City
FILE:
ABD
SCHOOL SUPERINTENDENT LEGAL STATUS
The Superintendent of Education of the Haleyville City Schools is a constitutional school
officer as provided in the Constitution and laws of the State of Alabama. As such, he has certain
authorities and functions that are provided for by law.
The Superintendent of Education shall be appointed by the Board for a term as determined
by the Board from the first day of July next succeeding his appointment, but not to exceed four
years. The Board shall have the authority to fix the above contract of employment and set the
compensation and fringe benefits which are applicable to the Superintendent. The Board may, in
lieu of stipulating an expense account, include said amount in the compensation of the
Superintendent.
The Superintendent shall be the chief executive officer and secretary of the Haleyville City
Board of Education. He shall be responsible to the Board of Education for the efficient
administration of the School District according to the laws governing the School District and the
policies which are adopted by the State Board of Education and the Haleyville City Board of
Education. His discharge of duties shall be of such caliber as to assure that the quality of
the School District’s educational program is consonant with legislative intent, needs of students
and employees, and commensurate with changing needs of the local citizenry.
As Secretary of the Board of Education, the Superintendent of Education shall conduct all
correspondence of the Board, keep and preserve all of the Board’s records, receive all reports
required by the Board, and see that such reports are in proper form, complete and accurate.
Haleyville City
Minutes 4/29/02
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F1LE: ABD
The Superintendent shall attend all Board of Education meetings and shall have the right to
advise on any motion under consideration, but shall not have a vote. He shall keep, or cause to be
kept, an accurate copy of all minutes in an official minute book reflecting all business of the
Board conducted at regular or special meetings. As Secretary of the Board, the Superintendent
shall see that copies of all minutes are provided to all Board members and that the official Board
minutes are made available for public examination in accordance with State Law.
The Superintendent of Education shall give bond in an amount fixed by the State
Superintendent of Education with a surety company duly authorized to do business in Alabama
conditioned upon the faithful performance of the duties of his office and upon the accounting and
paying over to the proper authority of all monies coming into his hands. Said bond must be
approved by the State Superintendent of Education and a certified copy placed on file in the
office of the State Department of Education.
Ref:
Ala. Code l6-l2-l, 16-12-3, 16-11-7, 11-2-1, 11-2-3, 36-5-1.
Haleyville City
Minutes 4/29/02
2 of 2
FILE: AE
SCHOOL YEAR
The Board of Education has established that the scholastic year within the School
District shall begin on July first of each year and end on June thirtieth of the
following year. Each scholastic month shall consist of twenty days. Each scholastic
week shall consist of five school days.
Each school year within the School District shall meet all minimum standards
set forth in state law and those established by the State Board of Education. Each
school year shall consist of 182 days, of which the Board of Education shall be
authorized to designate certain days for the professional development of employed
personnel. A total of 175 instructional days, with each day having at least six
hours of instruction exclusive of recess or lunch periods, shall be included
in each year's adopted school calendar for the ensuing scholastic year.
The Superintendent of Education shall assure that the above school requirements
are implemented within the School District.
Ref:
Code of Alabama, §16-11-1; State Board of Education Regulations Bulletin,
1975; Marshall County Board of Education v. State ex rel. Williams,
252 Ala. 547, 42 So. 2d 24 (1949).
Haleyville City
Minutes Revised 04/27/04
FILE: AEA
SCHOOL CALENDAR
The Board of Education shall adopt a school calendar as prepared and
presented by the Superintendent. It shall announce the beginning and closing of
school, legal holidays, reporting periods, reports to be kept, dates reports are
due, school events, testing periods, and other school business.
Haleyville City
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FILE: AEAB
HOLIDAYS
The Board of Education has established the following holidays to be observed by
all school employees:
Christmas Day
New Year's Day
Independence Day
Labor Day
Thanksgiving Day
Veterans Day
Upon recommendation of the Superintendent, additional holidays during the time
schools are closed for spring holidays and Christmas holidays may be declared by the
Board of Education.
Work schedules for office personnel during holidays or other times schools are
closed, shall be established by the principals and Superintendent. The schedules
established shall assure the efficient and effective operation of the offices and
schools of the District.
Haleyville City
FILE: AF
SCHOOL DAY
Each school day shall begin at 8:00 a.m. and end at 2:55 p.m. The school
day shall consist of 6 hours (360 minutes) of instructional time per day. This
instructional time shall not be interrupted by unscheduled visitors,
extracurricular activities or fund-raising activities. Only emergency public
address announcements shall be made during periods of instruction.
Ref:
Ala. Code 16-1-1.
Haleyville City
FILE: AFC
EMERGENCY CLOSING OF SCHOOLS
The Board of Education authorizes the Superintendent or his designee to close
any or all schools if prevailing or potential hazards threaten the safety and
well-being of pupils, staff, or school property. If practical, the Superintendent
shall make the decision after consulting with appropriate community agencies,
including the Board of Education. Public announcement and releases to news media
shall be made by the Superintendent.
Ref:
Ala. Code 16-11-2, 16-11-9, 16-12-3(a), 16-12-5.
Haleyville City
B-SCHOOL BOARD OPERATIONS
Policy Rule
Exhibit
BA
BB
BBA
BBAA
BBAB
BBABA
BBABB
BBABC
BBABD
BBABE
BBABF
BBB
BBBA
BBBB
BBBC
BBBD
BBBE
BBC
BBD
BBE
BBF
BBG
Goals and Objectives
Internal Organization
Officers
Method of Election (Cf. BCAA)
Duties
President
Vice-President
Secretary
Clerk
Treasurer
Parliamentarian
Members (Cf. ABC)
Duties (Cf. ABB)
New Member Orientation
Board Member Development Opportunities
Bonded Members
Compensation and Expenses (Cf. DJD)
Board Committees
Board-School Superintendent Relations (Also CF)
School Attorney
Advisory Committees
Consultants (Cf. CJ)
BC
BCA
BCAA
Meetings
Types
Annual (Cf. BBAA)
SN The organizational meeting of the Board, usually
once a year, when the Board elects its officers.
Regular
Special
Adjourned
Public Hearings (Also KCC; Cf. DCDB)
Procedures
Time and Place
Notification
Preparation
Agendas
Distribution of Materials
Rules of Order
Quorum
Suspension of the Rules
Voting Method
Minutes
Public Participation (Also KCA)
Board Meeting News Coverage (Also KBCC)
Press Services (Also KBCCA)
Broadcasting and Taping (Also KBCCB)
BCAB
BCAC
BCAD
BCAE
BCB
BCBA
BCBB
BCBC
BCBD
BCBE
BCBF
BCBFA
BCBFB
BCBG
BCBH
BCBI
BCBJ
BCBJA
BCBJB
(Continued)
Rev. 1/72
Policy
BCBK
BCBL
BD
BDA
BDAA
BDF
BDG
BDH
Executive Sessions
Review of Board Procedures
Policy Development (Cf. CM)
Policy Development System
Policy Draft Writer
SN The staff writer assigned by the Board or superintendent to put policy recommendations into
acceptable prose, to codify documents, and to
maintain the policy manual system.
Policy Drafting
SN The ongoing process of planning and researching
policy proposals for the Board's consideration and
action.
Attorney Involvement
Staff Involvement (Cf. GAC)
Community involvement (Cf.- KCS)
Student Involvement (Cf. JCB)
Policy Adoption
SN The Board action that makes new and/or revised
policies operable.
Policy Dissemination
Policy Review
SN The periodic assessment of existing policies and policy
development system.
Review of Administrative Rules (Also CMAD)
Administration in Policy Absence (Also CMB)
Suspension of Policies
BE
School Board Records (Cf. CN)
BF
Annual Reports (Cf. CO)
BG
BGA
Memberships
School Boards Associations (Also MGB)
BH
BHA
Ethics
Board Member Conflict of Interest
BDB
BDBA
BDBB
BDBC
BDBD
BDC
BDD
BDE
Pule
Exhibit
Rev. 1/ 72
FILE: BA
SCHOOL BOARD GOALS AND OBJECTIVES
We believe that the Board is responsible to the people and, therefore, should
attempt to reflect the opinion of the community; however, Board members must look to
the future more clearly than is required of the average citizen. The results of many
of the decisions and actions of the Board will not be realized at once but will set
the course of education for future years.
The Board has established broad principles upon which it formulates its
policies for the operation of the schools under its jurisdiction. These principles
and beliefs are as follows:
1. Educational opportunities must be provided for all the children of all
the people.
2. Educational offerings must be provided for the varying all the varying
abilities and needs of the pupils.
3. Education must be concerned with the life needs of the students. It must
contribute to their all-around growth which includes the physical,
mental, social, vocational, and spiritual development.
4. Public education is obligated to contribute to the maintenance and
improvement of wholesome facets of American life.
5. The main objective of the Board of Education is to provide all pupils the
best educational opportunities within available resources.
Haleyville City
1 of 1
File: BBA
OFFICERS
The Board of Education shall elect, at its first regular meeting in May, one of its members, to
serve as President and one to serve as Vice-President for a term of one year or until his successor has
been duly elected and qualified. Members may be re-elected President or Vice-President for no more than
two consecutive one-year terms. This two-term limit does not obstruct a member from being elected again
as an officer in later years during their term of office. The President shall preside at all meetings of the
Board and shall call special meetings as required. He shall sign, with the Superintendent, the minutes and
other official documents which require the signature of the President. He shall perform other duties
prescribed by law or by these bylaws. In the absence of the President or in the event of his death, or his
inability or failure to act, the Vice-President shall perform the duties of the President and, when so acting,
shall have all the power of the President. If the President and Vice-President are absent from a meeting at
which a quorum is present, the ranking member present in terms of overall continuous service on
the Board shall preside.
The Superintendent of Education shall serve as Secretary of the Board. The Secretary shall conduct all
correspondence of the Board, keep and preserve all its records, receive all reports required by the Board,
and see that such reports are in proper form, complete and accurate. In case the Secretary is absent, the
Board may appoint another member of the Board, or other school personnel under the jurisdiction of said
Board, to act as secretary.
The Treasurer of the Board of Education shall be designated as custodian of all monies to which the
Board of Education is entitled by law, or which may come into its possession. He shall receive and hold all
monies and shall pay out school funds only on the written order of the Superintendent, approved by the
Board of Education, and shall keep records and accounts of such funds as required.
Haleyville City
Minutes – 3/8/95
Revised – 3/25/04
Revised – 8/31/04
Page 1 of 2
File: BBA
Before assuming any of the duties of his office, the Treasurer shall give bond in an amount to be
fixed by the State Superintendent of Education in a reputable surety company authorized to do business
in Alabama, conditioned upon the faithful performance of the duties of his office and upon the
accounting and paying over to the proper authority of all monies coming into his hands.
Such bond shall be approved by the State Superintendent of Education. A certified copy of
the bond shall be placed on file in the Haleyville City office of the Department of
Education. No public funds shall be paid to the designated Treasurer of the Board of
Education prior to the making and approval of the bonds of the Superintendent and the
designated Treasurer of the Board of Education and prior to the filing of such bonds in the
office of the Department of Education.
Ref: Ala. Code, 16-11-3,16-11-5,16-11-6,16-12-1,16-12-3.
Haleyville City
Minutes – 3/8/95
Revised - 3/25/04
Revised – 8/31/04
Page 2 of 2
FILE: BBBA
DUTIES OF BOARD MEMBERS
Each member of the Board of Education shall endeavor:
1.
To acquaint himself with the school law;
2.
To observe and enforce state laws and regulations pertaining to education;
3.
To accept office as a Board member as a means of unselfish service;
4.
To transact school business only in officially called meetings;
5.
To represent the entire community without fear or favor;
6.
To remember at all times that he is one of a team;
7.
To accept all Board decisions once they are made and assist in carrying them
out effectively;
8.
To delegate authority to the chief school administrator as the Board
executive and to confine Board action to policy making, planning and
appraisal;
9.
To employ only competent, trained personnel and these only on the
recommendation of the chief school administrator;
10.
Ref:
To preserve the right and obligation of teachers to teach controversial
issues fairly and without bias.
Ala. Code 16-11-9.
Haleyville City
FILE: BBBD
BONDED MEMBERS
The Superintendent and the person designated as Treasurer for the Haleyville
City Board of Education shall give bond in an amount fixed by the State
Superintendent of Education with a reputable surety company authorized to do
business in Alabama, conditioned upon faithful performance of the duties of the
offices and upon the proper accounting and paying over to proper authority of all
monies coming into his (their) hands. Certified copies of said bonds shall be placed
on file in the office of the Alabama State Department of Education.
Ref:
Ala. Code 16-11-6, 16-11-7, 16-12-1.
Haleyville City
FILE: BBBE
COMPENSATION
The Board has authorized the payment of $100 per month in compensation to
each Board member. This authorization reserves the right for each individual
Board member to reject the compensation beginning in May of 1985.
In addition to their monthly compensation the members shall be reimbursed
for actual expenses incurred in the performance of official Board functions.
Ref: Ala. Code 16-11-2.
Haleyville City
Minutes - 3/8/95
FILE: BBD
ALSO: CF
BOARD-SUPERINTENDENT RELATIONS
The Board of Education considers the formulation and adoption of policies as
its most important function. The execution and implementation of adopted policies
shall be the function of the Superintendent of Education.
Delegation by the Board of its executive powers to the Superintendent provides
freedom for the Superintendent to manage the schools within the Board's policies and
frees the Board to devote its time to policy-making and to judicial and evaluative
functions.
The Board shall hold the Superintendent responsible for carrying out its
policies within established guidelines and for keeping the Board informed about
school operations.
In an effort to keep the Board informed, the Superintendent shall promptly
notify Board members of any happenings of an emergency nature which occur in the
schools.
Haleyville City
FILE: BCAB
REGULAR MEETINGS
The Board of Education shall hold regular meetings monthly at a time and
date determined by the Board and announced by advertisement in local news media.
Such monthly meetings shall be open to the public and at these meetings the
Board shall transact business properly brought before it. An agenda shall be
prepared by the Superintendent with the advice of the President.
If the date of a meeting falls on a legal holiday in this State, such
meeting shall be held exactly one week later. If a quorum is not present at a
meeting, the meeting shall be adjourned to be reconvened at the call of the
President.
The schedule for the regular meeting date may be changed to an alternate
date, subject to approval of a majority of the Board. Such meetings may be
changed for such good and sufficient reasons as illness, lack of quorum, or other
similarly valid and legally defensible reasons.
Ref:
Ala. Code 16-11-5.
Haleyville City
1 of 1
FILE: BCAC
SPECIAL MEETINGS
The Board of Education may hold special meetings for any purpose or purposes
upon the call of the President or the superintendent on their own initiative or
by either of them at the request of any two members of the Board. A notice of the
time and purpose for which the meeting is called shall be given each member at
least two days in advance of the meeting.
Only business dealing with the purpose or purposes for which the special
meeting was called can be transacted unless otherwise unanimously agreed by the
members present.
Ref: Ala. Code 16-11-5.
Haleyville City
FILE: BCB
PROCEDURES
The Board of Education, except in emergencies, shall have the necessary time to
study any proposal submitted to the Board before ruling thereon.
Upon approval of a majority of the Board, the Superintendent may be directed to
furnish the Board with any required information and/or recommendations within a
reasonable length of time.
Haleyville City
NOTIFICATION
FILE: BCBB
The Board of Education requires notification of regular meetings of the
Board be given at least three (3) days prior to the scheduled time for the
meeting. Notice of regular meetings shall be given to all Board members
and other appropriate community agencies. Notice to Board members shall
include an agenda and appropriate informational materials pertinent to the
meeting.
Regular meetings called on less than three (3) days prior notice shall require
the unanimous consent of the membership through the signing of waivers prior
to the meeting.
Haleyville City
Revised 3/25/03
FILE: BCBF
RULES OF ORDER
In matters of procedure not covered by law or these by-laws, meetings of the
Board of Education shall be governed by Robert's Rules of order, Revised. The
President may discuss and have a vote on all matters before the Board.
No motion or resolution shall be declared adopted without the concurrence of
the majority of the whole Board.
Ref:
Ala. Code 16-11-5.
Haleyville City
FILE: BCBFA
QUORUM
A simple majority of the Board shall constitute a quorum, however, a
majority of the total Board membership must vote for an issue to constitute
official action.
Ref:
Ala. Code §16-11-5.
Haleyville City
FILE: BCBH
MINUTES
The Board of Education shall require complete and accurate minutes of each
Board meeting be kept by the Superintendent as Secretary to the Board or a person
designated by him. After approval of the minutes by the Board, they shall be
copied in an official record book, signed by the President and Superintendent,
and shall be open to public inspection.
Ref: Ala. Code §16-12-3, 36-12-2.
Haleyville City
FILE: BCB1
PUBLIC PARTICIPATION
It is the policy of the Haleyville City Board of Education to conduct all
meetings in full view of and with welcomed participation by the public. The Board
encourages citizens of the community to appear and bring before the Board any
matter deemed important to the improvement of the School District.
All delegations or individuals who wish to appear before the Board shall
submit such requests to the Superintendent at least five (5) working days prior
to the meeting date, stating what matters are to be presented to the Board and
the approximate time such matters should consume at the meeting. Such items will
normally be included on the agenda of the meeting at which the delegation or
individual wishes to appear before the Board. Each delegation appearing before
the Board shall select one person in advance as its spokesman.
The President of the Board may recognize persons at the Board meetings for
the purpose of introducing such persons. However, a person is not entitled to
take up business before the Board unless the item in which he is interested has
been placed on the agenda of that meeting or unless a motion to permit such a
person to take up business before the Board that is not on the agenda, is
approved by two-thirds of the Board members present. Neither shall such persons
engage in debate with the Board or address questions to any member of the Board.
The Board, in its discretion, may address questions to persons who address
the Board after the presentation is completed.
Haleyville City
FILE: BCBK
EXECUTIVE SESSIONS
The Board of Education may hold executive sessions for
specific purposes upon approval of the majority of members
present and voting.
Such purposes shall be limited to those
involving the character or good name of individuals.
Executive
sessions shall be attended only by members of the Board, the
Superintendent, and persons designated by the Board.
All matters
discussed by the Board in executive session shall be regarded as
confidential by all persons in attendance and shall not be
divulged to the public.
Nothing having the effect of
regulation, policy or official action of any kind shall be
decided in executive session.
Ref:
Ala. Code 13A-14-2
Haleyville City
FILE: BD
POLICY DEVELOPMENT
The Board of Education shall formulate policies to guide the action of those
to whom it delegates authority. These guides shall constitute the policies
governing the operation of the School District. They shall be recorded in writing
and made a part of the official Policy Manual.
The formulation and adoption of Board of Education policies shall constitute
one method by which the Board of Education shall exercise its leadership in the
operation of the School District. The study and evaluation of reports concerning
the execution of its written policies shall constitute the basic method by which
the Board of Education shall exercise its control over the operation of the
School District.
Before adopting written policies, however, the Board shall, through the
Superintendent, consult with professional assistants, principals, teachers, and
interested citizens. All policies shall be filed with the State Superintendent of
Education and shall be made available to all employees and interested
citizens.
In its development process, the Board shall also, either directly or
indirectly through the Superintendent of Education, consult with the professional
organization representing the majority of the certified employees.
Ref:
Ala. Code §16-11-18.
Haleyville City
FILE: BDC
POLICY ADOPTION
The Board of Education authorizes the Superintendent to submit written
recommendations for new policies and for revision of any existing policies deemed
necessary for the most efficient operation of the Haleyville City Schools.
The official minutes of the Board of Education shall constitute the
authority for adding to or revising policies of the Board of Education.
Ref:
Ala. Code §16-11-18.
Haleyville City
FILE: BDF
ADMINISTRATIVE REGULATIONS AND
PROCEDURES
The Board of Education shall delegate to the Superintendent the function of
formulating administrative regulations and procedures designed to carry out the
policies of the Board of Education.
Haleyville City
FILE: BDG
ADMINISTRATION IN POLICY ABSENCE
The Board of Education authorizes the Superintendent to take reasonable and
prudent action when the Board has provided no guidelines for administrative
action. The Superintendent shall have the power to act unless the power to take
such action is vested in the Board by law.
Administrative actions of the Superintendent shall be subject to review by
the Board at its regular meetings. It shall be the duty of the Superintendent to
inform the Board promptly of such action and of the resultant need for policy.
Ref:
Ala. Code 16-11-18.
Haleyville City
FILE: BGA
SCHOOL BOARDS ASSOCIATION
The Board of Education shall maintain membership in the Alabama Association of
School Boards.
Haleyville City
C-GENERAL SCHOOL ADMINISTRATION
Policy
CA
CB
Goals and Objectives
Ethics
SN An information category since ethics are determined by a
profession and not imposed upon it.
cc
Organization Charts
District
District Departments
School Buildings
Line and Staff Relations
School Superintendent (Cf. ABD)
Qualifications
Duties
Recruitment
Appointment
Compensation and Benefits (Ct. EGA)
Expenses (Cf. DJD)
Professional Development Opportunities
Consulting
Evaluation
Separation
Resignation
Retirement
Board-School Superintendent Relations (Also 8130)
Administrative Personnel (Cf. GA. GS)
SN For school management and supervisory personnel below
district Superintendent level.
Compensation Guides and Contracts (Cf. EGA)
SN Scope of category determined by actual agreements
in force. See Handbook.
Positions
Qualifications and Duties
SN Job descriptions listed and coded (CGSAA,
CGBAB, etc.) job-by-job.
Recruitment
Hiring
Assignment
Orientation
Probation
Supervision
Evaluation
Promotion
CCA
CCB
CCC
CD
CE
CEA
CEB
CEC
CED
CEE
CEF
CEG
CEH
CEI
CEJ
CEK
CEL
CF
CG
CGA
CGB
CGBA
CGC
CGD
CGE
CGF
CGG
CGH
CGI
CGJ
Rule
Exhibit
(Continued)
Rev. 1/72
Policy
CGK
CGL
CGM
CGN
CGO
CGP
CGPA
CGPB
CGPC
CGPD
CGPE
CGPEA
CGPF
CGPFA
CGPFB
CGPG
CGPGA
CGPGB
CGPGC
CGPGD
CGPGE
CGPGF
CGPH
Rule
Exhibit
Tenure
Transfer
Separation
Resignation
Retirement
Working Conditions
Health Examinations
Time Schedules
Work Load
Expenses (Cf. DJD)
Non-school Employment
Consulting
Professional Leaves and Absences
Sabbaticals
Conferences and Visitations
Personal Leaves and Absences
Emergency and Legal
Illness
Maternity
Military
Religious
Bereavement
Vacations
CH
Part-time Administrators
CI
Administrative Intern Program
CJ
Consultants (Cf. BBG)
CK
Professional Development Opportunities (Cf. GAD)
CL
Councils. Cabinets, and Committees
CM
CMA
CMAA
CMAB
CMAC
CMAD
CMB
Policy Implementation (Cf. BO)
Administrative Rules
Rules Drafting (Cf. GAC, JC8, KCS)
Rules Adoption
Rules Dissemination
Rules Review (Also BOF)
Administration in Policy Absence (Also BOG)
CN
Administrative Records (Cf. BE)
CO
Administrative Reports (Cf. BF)
Rev. 1172
FILE: CE
CF. ABD
SUPERINTENDENT
The Superintendent shall be elected by the Board of Education as provided by
law and shall serve as executive officer and secretary of the Board. He shall
perform all the duties that are prescribed by law and such other duties, not
inconsistent thereto, as the Board may direct.
Ref:
Ala. Code 16-11-9, 16-12-3.
Haleyville City
FILE: CEA
SUPERINTENDENT QUALIFICATIONS
The Board of Education shall select a Superintendent of Education for
the School District who possesses the following minimum qualifications:
1.
Master's degree in educational administration from a recognized four year
university;
2.
Three (3) years teaching experience;
3.
Five (5) years administrative experience, preferably a broad range of
elementary and secondary experience;
4.
Demonstrated ability in group dynamics and in working with people who
have varying backgrounds and interests;
5.
The ability to view all aspects of issues and deal fairly when views
differ from own;
6.
Demonstrated knowledge of school finance;
7.
Demonstrated knowledge of educational research and methods of research;
and
8.
The ability to delegate authority.
Ref: Ala. Code §16-11-9, 16-12-3.
Haleyville City
FILE: CEB
DUTIES
The Board of Education delegates the following duties and responsibility
to the Superintendent:
1.
Implement all policies, rules and regulations adopted by the Board of
Education;
2.
Prepare and submit to the Board required reports;
3.
Assume overall financial responsibility:
a.
b.
Recommend teachers' salary schedule, and
Prepare reports on financial status; prepare an annual report on
the operation of the school system; be responsible for any report
required by the Board;
4.
Recommend for Board approval all candidates for employment;
5.
Assume responsibility for assignment of personnel;
6.
Formulate means of evaluating staff members and report such evaluation to
the Board when necessary;
7.
Provide professional leadership for the educational program of the schools;
8.
Develop plans for the maintenance, improvements, or expansion of the
buildings and property needed to provide for an adequate educational
program;
9.
Plan means to keep the community informed about school matters, represent
the schools to the public;
10.
Keep decisions in line with Board policies, and in all matters where
duties are not definitely defined, exercise discretion;
11.
Attend all meetings of the Board except when his employment is discussed,
and have the right to speak on all matters, but not to vote;
12.
Bring such matters before the Board as may seem to him necessary for the
general welfare of the school system;
13.
Become ex-officio members of all committees of the Board except for the
selection of the Superintendent;
14.
Hold the power to suspend students from school;
Haleyville City
1 of 2
FILE: CEB
15.
Employ and assign substitute teachers as needed with the assistance of the
Principals;
16.
Attend and participate in local, state, regional and national
professional conferences as authorized by the Board as
part of his official duties;
17.
Be responsible for all minutes of the Board of Education and other records
pertaining to the school system.
Ref: Ala. Code 16-12-1 to -21.
Haleyville City
FILE: CF
ALSO: BBD
BOARD-SUPERINTENDENT RELATIONS
The Board of Education believes that the formulation and adoption of policy
is the most important function of the Board and that the execution of the
policies should be the function of the Superintendent of Education.
Delegation by the Board of its executive powers to the Superintendent
provides freedom for the Superintendent to manage the schools within the Board's
policies and frees the Board to devote its time to policy-making and policy
appraisal.
The Board shall hold the Superintendent responsible for carrying out its
policies within established guidelines. The Superintendent shall
keep the Board informed about individual school and/or School District operation.
The Superintendent shall notify Board members as promptly as possible of any
happenings of an emergency nature which occur in the schools.
Haleyville City
FILE: CGD
EMPLOYMENT
All professional and support personnel positions in the School District are created with the
approval of the Board upon recommendation of the Superintendent in writing to include a job
description. It is the intent to activate a sufficient number of positions to accomplish the
District’s goals and objectives.
Along with other efforts of the Superintendent to recruit the best possible applicants, notices
shall be posted in all school buildings concerning vacancies that occur. Such notices shall
provide pertinent job information.
The Superintendent shall submit nominations to the Board for all personnel appointments.
While the Board may accept or reject nominations, election of an employee shall be valid only it
made on the nomination of the Superintendent. In the case of rejection, it is the duty of the
Superintendent to make another nomination.
Ref: Ala. Code l6-11-2, 16-11-9, 16-12-16, 16-12-19.
Haleyville City
FILE: CGPH
VACATIONS
The Board of Education shall permit principals of schools and other
administrative staff members employed on a twelve months basis to take a
two-weeks vacation each year.
All principals and staff members shall advise with the Superintendent on the
dates on which they plan to take their vacation.
Vocational educational personnel employed on a 12 month basis shall be
allowed to take their vacations only during the months of June or July.
Haleyville City
FILE: CO
ADMINISTRATIVE REPORTS
The Board of Education shall receive oral and written reports at specified
intervals from the Superintendent, principals and teachers concerning overall
District and individual school operations. Financial reports and statements shall
be provided at monthly intervals.
Each principal, director, supervisor, other administrator or teacher shall
give careful consideration to all procedures related to reports, accounting, and
general business matters that are required for the efficient administration of
the school program and shall make accurate and prompt return on scheduled dates
of all statistical and other information required.
All reports required by federal and state agencies shall be prepared and
submitted accurately and promptly by the Superintendent or his designated
representative.
Ref: Ala. Code 16-1-22, 16-12-3, 16-12-12, 16-12-14.
Haleyville City
Policy
Rule
Exhibit
D-FISCAL MANAGEMENT
DA
DB
DC
OCA
DCB
DCC
DCCA
DCG
DCH
DCI
Goals and Objectives
Planning Programming Budgeting System
Annual Operating Budget
Goals and Objectives
Fiscal Year
Preparation Procedures
Deadlines and Schedules
Staff Involvement (Also GAB)
Public Involvement (Cf. KCB)
Local Government Involvement (Cf. LDA)
Student Involvement (Also JCC)
Preliminary Adoption Procedures
Publication of Recommendations
Hearings and Reviews (Cf. BCAE, KCC)
Final Adoption Procedures
Referenda
Appeals Procedures
SN Applicable to districts that are not fiscally independent.
Encumbrances
Periodic Budget Reconciliation
Line Item Transfer Authority
DD
State & Federal Aid Eligibility Determination (Cf. EFDA)
DE
Debt Limitation
DF
DFA
DFB
DFC
DFD
DFE
DFEA
DFF
DFG
DFGA
DFH
DFI
DFJ
DFK
DFL
DFLA
DFLB
DFM
DFN
Revenues (Cf. FF)
Local Tax Revenues
State Aid
Federal Aid
Bond Sales (Also FFA)
Short Term Notes (Also FFB)
Tax Anticipation Notes (Cf. FFAC)
Grants
Fees, Payments, and Rentals (Cf. EBH, ECE, KG)
Admissions and Gate Receipts
Tuition Income
Royalty Income
Fines
Gifts and Bequests
Investment Earnings (Cf. DN)
General Fund Investment
Building Fund investment (Cf. FFAE)
Equipment and Supplies Sales
Property Sales
DCCB
DCCC
DCCD
DCCE
DCD
DCDA
DCDB
DCE
DCEA
DCF
(Continued)
Rev. 1/72
Policy
DG
Depository of Funds
DH
Bonded Employees (Cf. EGE)
DI
DIA
DIB
DIC
DID
Accounting and Reporting
Accounting System
Financial Reports and Statements
Inventories
Audits
DJ
DJA
DJAA
DJAB
DJB
DJC
DJCA
DJCB
DJD
Expenditure of Funds
Checking Accounts
Authorized Signatures
Check-Writing Services
Petty Cash Accounts
Payroll Procedures
Pay Day Schedules
Salary Deductions (Also GAL)
Expense Reimbursements (Cf. BBBE, CEF, CGPD, GBRF,
GCRE, GDRF)
Purchasing
SN Includes purchasing of goods and services and capital
equipment except real estate.
Purchasing Authority
Board Approval
Administrative Leeway
Quality Control
Specifications
Purchasing Guides and Vendor Lists
Trial Tests and Field Checks
Inspections
Guarantees
Cost Control
Standardization
Quantity Purchasing
Cooperative Purchasing
Bids and Quotations
Local Purchasing
Requisitions
Purchase Orders and Contracts
Change Orders
Vendor Relations
Sales Calls and Demonstrations
Payment Procedures
Bill Payment Authorization
Lease and Rental Payments (Cf. EBH, ECE, KG)
Notes and Bond Payments
DJE
DJEA
DJEAA
DJEAB
DJEB
DJEBA
DJEBB
DJEBC
DJEBD
DJEBE
DJEC
DJECA
DJECB
DJECC
DJED
DJEE
DJ EF
DJ EG
DJEH
DJ El
DJ EIA
DJ EJ
DJEJA
DJF
DJG
Rule Exhibit
(Continued)
Rev. 1/72
Policy
DK
Student Activities Funds Management (Also JHB)
DL
Cash in School Buildings
Rule
Exhibit
SN Refers to the safeguarding of cash on hand.
DM
Reserve Funds (Cf. FFC)
DN
Surplus Funds (Cf. DFL)
DO
School Properties Disposal Procedure
Rev. 1/72
FILE: DC
ANNUAL OPERATING BUDGET
The Board of Education shall approve and submit an annual budget to the
State Department of Education each year for approval. The budget shall be
prepared and submitted according to the classification and items specified in
forms as required by the State Board of Education, for the fiscal year
beginning October 1 and ending September 30.
It shall be the responsibility of the Superintendent and designated
members of his staff to prepare the annual operating budget for submission to
the Board of Education. The budget shall be prepared an forms required by the
State of Alabama and otherwise in accordance with such rules and regulations
as may he prescribed by statutes and by the State Board of Education. Said
budget shall be submitted to the Board for the purposes of revision and
approval prior to submission to the State Board of Education.
No budget shall be approved where expenditures are in excess of
anticipated revenues, plus balances on hand at the beginning of said fiscal
year as approved by the state superintendent of education. The budget shall be
reviewed periodically and such financial reports as the Board directs shall be
presented to them by the Superintendent.
The Board shall allocate material and supply money as required by Act
95-314 to each school of the Haleyville City School system. Such appropriation
shall be made annually, provided funds are available, and shall be based on
the number of certified teachers employed at each school.
Act 95-314
Ref: Ala. Code 16-3-1, 16-13-140 et. Seq.
Haleyville City
Adopted: 9/28/95
FILE:DCB
FISCAL YEAR
The fiscal year has been set by state law for the School District being from
October first through September thirtieth.
Ref:
Ala. Code 16-1-1.
Haleyville city
FILE: DCC
PREPARATION PROCEDURES
The Board of Education recognizes that the planning of an annual operating
budget is a continuing process throughout the fiscal year. Appropriate
individuals in each facet of the school program shall be involved in the
preparation of the school budget. Budget items may be itemized as minutely as
necessary by the Superintendent and his staff. Final budget determinations shall
adhere to budget requirements specified by the State Department of Education.
The annual budget for Haleyville City Schools shall be recommended by the
Superintendent to the Board of Education as soon as possible.
After Board
approval, it will be submitted to the State Department of Education not later than
August 15.
The Board of Education shall meet with the Haleyville Mayor and City Council
each year following the Board's adoption of the budget for the purpose of
presenting the proposed program for the succeeding year showing anticipated costs
and revenues needed to underwrite such a program.
At this meeting, a summary of financial and progress reports shall be given
city officials for the previous year's operation.
Ref:
Ala. Code 16-13-140, 16-13-141.
Haleyville City
FILE: DCI
LINE ITEM TRANSFER AUTHORITY
The Board of Education, Superintendent and his staff shall continuously
evaluate the School District's budget and maintain required records which support
entitlement and disposition of public funds.
Line items in the budget may be changed, with Board approval, at any time
during the fiscal year provided such change is consistent with existing laws and
regulations of the State of Alabama and the Government of the United States.
The Superintendent shall keep the Board of Education informed concerning the
status of the budget, and Board action necessitating expenditures shall be
considered sufficient authority to exceed a line item if such action is required.
Ref:
Ala. Code 16-13-142, 16-13-144.
Haleyville city
FILE: DFE
SHORT TERM NOTES
The Board of Education, in accordance with state law, shall have the
authority during any fiscal year, upon recommendation of the Superintendent, to
borrow money in anticipation of current revenues for that fiscal year and to
pledge the current revenues for said fiscal year for the payment of such loan or
loans if funds on hand are not sufficient to meet current expenses. Such loans
shall be due and payable not later than the close of the current fiscal year or
when the state makes its final appropriation. All such loans shall be approved by
the Board prior to negotiation and execution of the loan. Rates of interest on
any loans shall not exceed the maximum allowed by law.
All notes or other evidence of indebtedness of the Board, unless specified
otherwise by law, shall be signed by the President and the Superintendent and
shall be limited as prescribed by law.
Ref:
Ala. Code 16-13-145, 16-13-146; Harman v. Alabama College, 235 Ala. 148,
177 So. 2d 747 (1937).
Haleyville City
FILE: DFGA
ADMISSIONS AND CONCESSIONS
The Board of Education desires that activities for which an admission fee is
charged be kept to a minimum. The admission charges shall be fixed at amounts
permitting the maximum number of pupils to attend while covering the cost of
providing such activities. Uniform admission costs shall be set by the Board.
Concession sales at school activities shall be operated by the school,
student groups, or parent groups as approved by the principal.
All income from school operated activities and concession sales shall be
deposited in the appropriate school account and shall be disbursed in accordance
with Board policy, standards of the Southern Association of Colleges and Schools,
and State Department of Education regulations.
Ref:
Ala. Code 16-8-7, 16-12-3.
Haleyville City
FILE: DFK
GIFTS AND BEQUESTS
The Board of Education shall not permit gift incentive purchasing by any
employee of the School District. Vendors who feel compelled are encouraged to
benefit the School District through reduced prices rather than benefiting
individual employees by gifts. Gifts from vendors or agents of vendors to Board
members or personnel of the school system shall be limited to meals and beverages
only. No Board member or employee shall accept any other type of gift without
Board approval.
Ref:
State Board of Education Resolution, October 27, 1981.
Haleyville City
FILE: DH
BONDED EMPLOYEES
The Board of Education requires the Superintendent and the designated
Custodian of School Funds to be bonded in an amount fixed by the State
Superintendent of Education by a reputable surety company authorized to do
business in Alabama. A certified copy of such bond shall be placed on file with
the-State Department of Education.
The Superintendent shall be responsible for securing surety bonds, in an
amount agreed upon by the Board, for all employees of the School District who may
be charged with the responsibility of handling public school funds. School
principals shall be bonded for not less than one thousand ($1,000) dollars. The
Board shall be authorized to make payment from public funds for such surety
bonds.
Ref:
Ala. Code §§16-11-7, 16-13-38, 16-13-8, 16-13-9.
Haleyville City
FILE: DI
CF: CO
ACCOUNTING AND REPORTING
The Board shall, following recommendations by the Superintendent,
prescribe regulations for the keeping of accounts and fiscal records and the
making of reports by all under the Board's jurisdiction who are charged with
such responsibility.
Prescribed regulations shall be consonant with those of
the state Board of Education, the Division of Administration and Finance of
the State Department of Education and with the directives of the State
Examiners of Public Accounts.
Said accounts and fiscal records shall be available during normal
business hours for inspection by the public.
They shall be preserved for a
five-year period of time or for such period as specified by the State
Department of Education or the State Examiners of Public Accounts.
The Superintendent shall develop specific procedures to assure that
accounting practices throughout the District are consistent with generally
accepted accounting procedures.
Annual Financial Report
The Board shall publish annually in a public newspaper a complete
statement of receipts and disbursements as well as a statement of outstanding
funded and unfunded indebtedness of the School District for the twelve-month
period ending the preceding September 30.
early as possible after September 30.
This report shall be published as
Such statements shall be drafted on the
forms as required by the State Superintendent of Education.
Haleyville City
Minutes 04/20/00
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Within thirty (30) calendar days after receipt of each annual report/
financial statement, the Board shall place for public inspection said annual
report in its entirety:
1.
One copy in the office of the Board or the Superintendent;
8. One copy on reserve in each high school library under the
jurisdiction of the Board; and
9. A minimum of one copy in the main public library within the city in
which the Board is located.
Within thirty (30) calendar days after receipt of each annual
report/financial statement, the Board shall provide written notice of the
availability of said annual report to:
1.
Each local parent group;
2.
Each board of school trustees selected pursuant to Ala. Code 1610-1;
10.Each chamber of commerce in the geographic area served by the Board;
and
4.
All local news media.
Annual Status Report
Each Board shall provide information to the State Department of Education
necessary for said Department to publish an annual status report.
Within thirty (30) calendar days after receipt from the State Department
of each Annual Status Report on the condition of education in each board of
education, the Board shall place for public inspection said annual report in
its entirety as follows:
1. One copy in the office of the Board or Superintendent;
2. One copy on reserve in each high school library under the jurisdiction
of the Board of Education; and
Haleyville City
Minutes 04/20/00
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FILE: DI
CF:CO
3. A minimum of one copy in the main public library within the city
in which the Board is located.
Within thirty (30) calendar days after receipt of the annual status
report, the Board shall provide written notice of the arrival and availability
of the annual status report to:
1.
Each local parent group;
2.
Each board of school trustees selected pursuant to Ala. Code l6-101;
3.
Each chamber of commerce in the geographic area served by the
Board; and
4.
All local news media.
Inventories
The Board requires that all fixed assets of the School District be
inventoried and a perpetual inventory record be maintained in the Central
Business Office. An inventory audit shall be made annually and shall be
comprehensive to assure that all fixed assets are properly accounted.
Audits
The financial transactions of the Board shall be audited as early as
possible after September 30 of each year.
Annually, as required by the state Board of Education, local school funds
and accounts for which the principal at each school has responsibility shall
be audited.
Lunchroom accounts handled by Central Office personnel shall not
be included in the local school audits.
The Board must forward a copy to the Department of Examiners of Public
Accounts of every audit report issued to the Board.
Haleyville City
Minutes 04/20/00
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Accountability Reports
The Board shall prepare an annual accountability report for each of its
schools. This report shall include but not be limited to the following:
1.
A Funding and Expenditure Report which shall include annual budgets
and financial statements and any other document which may be
necessary to assess the financial stability of the Board,
2.
A Student Achievement Report that shall include a comparison of the
immediately previous school year with the previous five years
regarding student performance on testing required by the State Board
of Education, dropout rates, attendance rates, graduation rates,
college attendance and any other data deemed necessary by the Board
or State Board of Education to inform the public about student
achievement in each school.
3.
A School Safety and Discipline Report that shall include statistical
information relating to student safety and discipline in each school
and any other data deemed necessary be the Board of Education to
inform the public about safety and discipline in each school.
These reports shall be released to the media, presented to parent
organizations, members of the Legislature who represent the area in which a
particular school is located and the State Superintendent of Education.
Ref:
Ala. Code 16-6B-7,
Haleyville City
Minutes 04/20/00
16-8-37,
16-9-28,
41-5-14.
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FINANCIAL REPORTS AND STATEMENT
The Board of Education and the Superintendent shall make any and all reports
required by the State Board of Education at such time and upon such items as may be
prescribed by the State Board. The Superintendent shall also report to the Board
each month on the financial status of the School District for that month.
The Board of Education shall annually publish in a newspaper a complete
statement of receipts and disbursements as well as a statement of outstanding funded
and unfunded indebtedness of the School District for the twelve month period ending
the preceding September 30. This report shall he published during the month of
October. Such statements shall be drafted in the forms as required by the State
Superintendent of Education.
Ref: Ala. Code 16-11-22, 16-12-14, 16-11-25, 16-13-31, 41-5-23.
Haleyville City
FILE: DIC
INVENTORY
The Board of Education directs that all fixed assets of the School District
be inventoried and a perpetual inventory record maintained in the central office
and each building principal's office. An inventory audit shall be made annually
and shall be as comprehensive as deemed necessary to assure that all fixed assets
are properly accounted.
All major items of property or equipment owned or operated by the Board
shall be identified in the inventory list, as well as the date purchased, actual
cash value, and replacement cost of each item, whenever possible.
Ref:
Ala. Code 41-5-23.
Haleyville City
FILE: DID
AUDITS
The Board of Education directs that all general fund and lunchroom
accounts of the School District, whether local or central accounts, shall be
audited not less than once each fiscal period. Such audits shall be conducted
as soon after the end of the fiscal year as is practical.
Local school accounts shall be audited as of the close of business on
June 30 each year. Central office audits shall be made immediately following
September 30 each year.
Auditing shall be done by a Certified Public Accountant selected by the
Board. Auditors shall conduct audits in accordance with procedures set forth
by their professional association and shall within that scope furnish such
schedules as the Board of Education may require.
The Board of Education shall be furnished a list by the Superintendent of
accounts existing within the school system and the Board shall approve the
auditing firm to be approached and the accounts they are to be offered.
The Superintendent shall prepare a report of all local audits summarizing
the effect of the year's operations for presentation to the Board of
Education. Audits other than annual audits shall be performed as the need is
indicated.
Ref: Ala. Code 16-4-7, 16-11-22, 16-13-9, 41-5-14.
Haleyville City
FILE: DJAA
AUTHORIZED SIGNATURES
The Board of Education directs that all checks, drafts, or other orders for
payment or money issued by the Board be signed by the Custodian of the School
Funds and the Superintendent.
All contracts of the Board, unless specified otherwise, shall be signed by
the Superintendent.
Haleyville City
FILE: DJC
PAYROLL PROCEDURES
The Board of Education delegates payroll preparation for the payment of
employees to the Superintendent or his designee. All pay rates and salary schedules
shall be approved by the Board of Education. The teacher work year shall be a
minimum of 182 days of full-time obligation to school related activities, All
teachers shall be paid according to the Board adopted teacher salary schedule.
Substitute teachers who work on a temporary basis shall be paid on the
substitute salary schedule as adopted by the Board each year.
Secretaries who keep lunchroom books shall be paid for such duties from
lunchroom funds, arid as approved by the Board upon the recommendation of the
Superintendent and principals.
Regular teachers shall be paid on the last working day of each month and on a
twelve-month basis, except for December when checks will be issued the last working
day prior to the holidays. Also, these teachers who permanently leave the system
during the school year, will be paid accrued salary earned at the termination of
their employment.
It shall be the policy of the Board of Education to make payrolls on the
following schedules:
1.
All salaried personnel and personnel paid on an
hourly rate shall receive payroll checks on the
last working day of each month.
2.
If a teacher leaves during the school year, final pay will be computed on
a daily rate based on 180 workdays.
3.
If a teacher has an extended illness which exceeds
accumulated sick leave, final pay will be computed
as of the day on which the accumulated sick leave
is depleted.
Haleyville City
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4.
Board employees who are required to serve jury
duty shall receive his regular pay to which he is
entitled, less any monies he receives for jury duty.
Ref: Ala. Code 12-16-8, 16-12-17, 16-13-10, Board Meeting Minutes, 11-17-87.
Haleyville City
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FILE: DJCB
SALARY DEDUCTIONS
The Board of Education maintains that salary deductions which are considered
statutory, including federal income tax, FICA, state income tax, state retirement,
etc, will be deducted in accordance with applicable laws and regulations.
Voluntary payroll deductions shall be made according to applicable
state statutes. These voluntary deductions currently include the following:
a.
Group Hospital-Medical Insurance Plan.
b.
Group Hospital-Medical Insurance Supplement Plan.
c.
PEIRAF-Public Employees Individual Retirement- Acct. Fd.
d.
I
Tax Sheltered Annuity with Franklin Life Insurance Co. enrollment and change
dates-September and January each year.
e.
AEA, NEA, HEA, ACSAS, A-Vote, NEA-PAC, and ESPO dues with deductions made in
at least 9 pay periods - enrollment and authorization dates September and
January each year.
f.
Birmingham Credit Union
g.
Horace Mann Hospital Indemnity Coverage
Any other requests presented for payroll deductions must meet the following
requirements:
a.
New authorizations may be added only in January or September of a given
year. Such deductions may be for annuities, membership dues, voluntary
contributions and group insurance premiums, and will be made from salaries
earned in at least 9 different pay periods. Voluntary contributions may be
revoked by giving a 30-day notice in writing.
b.
Concerning any companies for which deductions may be made to pay for
insurance coverage or annuities, such company will be selected by an
employee committee appointed by the Haleyville Education Association, and
must be approved by the Haleyville City Board of Education. Only one company
will be selected for each type of such deduction, and no company may be
selected which has less than 25 full-time employees of Haleyville City Board
of Education.
Haleyville City
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FILE: DJCB
The Board will comply with Ala. Code §16-22-6 which states that, " Upon
termination amounts owed under the authorization of the employee shall be
deducted from employee's final pay due."
According to the above identified statute when amounts have been
correctly deducted and remitted by the Board, it shall hear no further
responsibility or liability for subsequent transactions. The Board shall not
be liability for any error while acting in good faith to comply with §16-22-6.
Revised: January, 1984
Ref: Ala. Code 16-23-6, 16-22,5, 16-22-6.
Haleyville City
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FILE: DJD
EXPENSE REIMBURSEMENT
The Board of Education shall reimburse employees for expenses incurred
while on official Board of Education business. Such reimbursement shall be
subject to the following
a. All travel by personnel must be approved prior to the trip by the
superintendent and recommended by the Principal where the person works;
b. Only actual expenses shall be paid. Method of payment shall be by
reimbursement following the trip with a statement of expenses filed, supported by
receipts to validate expenses claimed.
c. When a private automobile is used, the state-approved rate per mile will be the
basis to calculate auto expense;
d. All employees who use their private vehicles for official Board business, are
required to carry liability insurance in an amount set by the Board to be eligible
for reimbursement.
e. Administrators who receive private automobile travel allowances will not claim
automobile expenses for travel within the state.
f. Vocational personnel should use travel in accordance with the standards imposed by
the vocational division of the state Department of Education. If there are any
questions regarding vocational travel, the director of vocational education should
be contacted.
Ref:
Ala. Code 16-11-9, 16-12-3(a).
Haleyville City
FILE: DJE
PURCHASING
It shall be the policy of the Board of Education that all purchasing for the
School District to be paid from Board funds shall be made by the central office of
Haleyville City Schools in conformance with existing policies of the Board of
Education and the laws pertinent to state and federal agencies. A
requisition-purchase order system shall be established and rigidly adhered to
in the purchasing process. All purchase orders shall be properly signed by the
Superintendent.
Ref:
Ala. Code 16-11-2, 16-11-6, 16-11-9, 16-11-12, 41-16-50, 41-16-51.
Haleyville City
FILE: DJEA
PURCHASING
The Board of Education recognizes the necessity of clear and concise policies
for the financial management of each local school.
This need is especially
critical at the high school level where transactions are numerous and large sums of
money are spent each year. To help ensure that sound financial practices
are in effect the following guidelines are stipulated:
1.
The high school principal is the administrator directly responsible for the
(a) high school general fund account and the
(b)
high school lunchroom account.
2.
The vocational director is the administrator directly responsible for the
vocational school account. The high school principal serves as an overseer of the
financial transactions of the vocational school.
3.
The high school principal, the vocational director, the lunchroom manager and all
high school bookkeepers are appropriately bonded.
4.
All three accounts (high school general fund, high school lunchroom, and the
vocational school account) are audited each year by an independent firm of
certified public accountants. Reports of the auditor's findings are placed on file
in the superintendent's office. All high school employees are made aware of
recommendations from the audit report and steps are taken to ensure compliance
with those recommendations.
5.
As a precautionary measure, it is the policy of the high school that all school
checks require two signatures. For the high school general fund account the
principal's signature must be accompanied by the signature of the general
bookkeeper of the general fund. For the lunchroom account the principal's
signature must be accompanied by the signature of the bookkeeper of the lunchroom
account.
Haleyville City
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6.
Haleyville High School adheres to all policies regarding the Alabama bid law for
purchases made with tax-generated funds.
7.
The general fund accounts of the high school and of the vocational school are
efficiently organized into sub-accounts and general categories. Monthly financial
statements for all accounts are prepared and copies are distributed to the
superintendent's office and to all teacher sponsors.
8.
The general fund of the high school employs the purchase order system as
recommended by the Alabama State Department of Education. All purchases and
payments have designated purchase order numbers and accompanying invoices.
9.
The general fund of the high school prohibits cash payment in any form and the
school does not maintain a petty cash fund.
10.
In all purchasing decisions local vendors are granted preference
out-of-town vendors and Alabama-based vendors are granted preference
out-of-state vendors (granted products and prices are equivalent).
over
over
11.
The high school makes full advantage of the system wide bid prices for paper
products and janitorial supplies. As the specified products are considered
“exclusive bids” the high school only purchases from those companies who are
awarded the bids.
12.
The high school carefully reviews each year the State of Alabama contract bids
for computers, copiers, office equipment and office supplies.
13.
All purchase requisitions that suggest a long-term financial obligation and/or
in-debt spending require a special conference between the sponsor and the
principal. The principal may refer the request to the superintendent if
financial conditions warrant that action. The high school principal and the
vocational director reserve the right to prohibit all purchases that are deemed
excessive and/or unnecessary.
Haleyville City
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FILE: DJEA
14.
For non-bid purchases from the high school general fund account where the items
to be secured have a value of over $200, the teacher, sponsor or coach in charge
must obtain at least 2 and preferably 3 price quotations from competing vendors.
A notation of the price quotes is to be recorded on the backside of the purchase
order.
15.
Sponsors of large-scale high school activities must submit a formal budget of
expenditures at least six-weeks prior to the beginning of the activity. The
activities include the Athletic Fund, the Varsity Band, the Senior Class Play,
the Junior-Senior prom, and the Senior Trip. Upon approval of the proposed
budget the principal may grant special permission for sponsors to issue several
"special activity" purchase orders.
16.
The high school principal, the lunchroom manager and the lunchroom bookkeeper
all share responsibility in keeping abreast of current state and federal
regulations regarding the purchase of cafeteria foods and supplies.
All lunchroom purchases will be in compliance with existing regulations.
17.
The high school principal and appropriate club sponsors will carefully examine
all proposals from vendors who make requests to conduct quasi-school business
with high school students. This includes both fund-raising organizations (e.g.,
school pictures, vending machines, and magazine sales) and school-service
vendors (e.g., class rings, school insurance and graduation supplies). The
principal will make an annual report and recommendation to the superintendent
regarding these major accounts.
Haleyville City
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BID AND QUOTATIONS
The Board of Education recognizes that expenditures of public school monies in
excess of $7,500.00 made by the Board of Education for labor, services, work, or the
purchase or lease of materials, equipment, supplies or any other personal property,
with limited exception, shall be contracted by free and open competitive bidding
with sealed bids and shall be awarded to the lowest responsible bidder meeting
specifications.
Haleyville City
Minutes May 20, 1994
Revised March 25, 2003
File: DJED-A
MINORITY-RACE-OWNED BUSINESSES
The Haleyville City Board of Education is committed to providing
appropriate business opportunities to qualified professionals and businesses
without regard to race.
Accordingly, appropriate consideration will be given to qualified
minority-race-owned/managed businesses and/or minority-race professionals for
use in the services areas and in making purchases of items exempt from the
Alabama State Bid Law. Each bid invitation for goods, services, or a
combination thereof shall be publicized in such a manner as to make it
reasonably known to all interested local business enterprises, including
minority-race-owned/managed business enterprises capable of delivering the
needed goods and/or services for which appropriate bids are being processed.
HALEYVILLE CITY
Minutes of 3/17/92
FILE: DJEG
CONTRACTS
The Board of Education shall permit a principal to obligate his school by
contract for the purchase of equipment, supplies, or services provided payments
on such contracts are completed by the end of the fiscal year in which the
contract is made. Contracts running in excess of twelve (12) months from date of
contract or for more than $500 shall be approved by the Superintendent of
Education prior to execution of the contract.
The above policy does not apply to athletic schedules involving contest
dates, officials, etc.
Haleyville City
FILE: DK
SCHOOL ACTIVITIES (AND SCHOOL) FUNDS MANAGEMENT
The Board of Education requires uniform procedures be applied throughout
the School District to assure the proper accounting for, and expenditure of, all
funds under the control of the individual schools. The procedures shall be
established and maintained by the Superintendent and his staff. Such funds shall
be subject to regular audit by the central office administration.
Implementation of the procedures as developed by the Superintendent or his
designated representatives shall be the responsibility of each school principal
or his designee.
The procedures shall assure:
1.
The proper identification of monies belonging to various groups and
organizations or monies raised and designated for various purposes.
Receipts shall be issued for all collected monies. All monies collected
shall be spent for the specified purposes for which collection was made.
2.
Proper crediting of deposits, with receipts issued depositors.
3.
Safeguarding of cash and regular deposits of all monies received.
4.
Proper authorization before payment of invoices.
5.
Payment of bills by check, following recommendation by group sponsors and
authorization by the principal.
6.
Prompt payment of bills.
The Board shall receive periodic reports from the Superintendent of all
income, expenditures, balances in the schools' various accounts, and such other
data as the Board may prescribe, in addition to regular monthly financial
reports. In every way possible, the Board shall provide financial assistance
relative to student activity programs within each school.
Haleyville City
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Commensurate with the above, the following guidelines shall govern the
administration of local funds:
1.
Local school funds are to be used to finance a program of
curricular and extra-curricular activities augmenting but
not replacing the activities provided by the Board of Education.
2.
Projects for the raising of school funds shall in general contribute to the
educational experience of pupils and shall not conflict with, but shall add to
the instructional program.
3.
Funds derived from the school at large shall be expended so as to benefit the
school at large.
4.
School facilities and equipment shall not be used by special or selected
groups for fund-raising purposes that are to benefit only a selected or
special group unless approved by the Board and/or Superintendent.
5.
Local school funds shall, insofar as possible, be expended in such a way as to
benefit those pupils currently in school who have contributed to the
acquisition of such funds.
6.
Student body representation is an important factor in the democratic
management of funds raised by the school and expended for its benefit and
should be the policy wherever and however practical.
7.
The management of school funds shall be in accordance with sound business
practices including sound accounting procedures as well as audits.
8.
School business shall be conducted in such a manner as to offer minimum
competition to commercial concerns while still benefiting the school as a
whole.
9.
The Board of Education and/or Superintendent shall, within prescribed
State Department of Education rules and regulations and standards
of the Southern Association of Colleges and Secondary Schools,
promulgate needful rules and regulations for the supervision and
administration of school financial activities.
10. Principals shall participate in the preparation, modification, and
interpretation of policies, regulations, and procedures affecting student
activity funds and other local school funds.
Haleyville City
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11.
It shall be understood by all concerned that all local funds
are official school funds for which the Board of Education, under
state law, is held accountable. The principal receives his
authority to administer such funds as an agent of the Board and
shall be held responsible to the Board for the proper administration
and accountability of such funds.
12.
Since it has been legally interpreted that all funds raised at
school activities for school purposes are, in effect, Board
accountable funds, it shall be the policy of the Board of
Education to develop and implement such, practices and procedures
concerning such funds as is consistent with good educational policy
and sound business management. In line with this understanding,
it is hereby determined and shall be the policy of the Board of
Education that all money raised for school purposes, whether
raised on school premises or off school property, by student or
adult, faculty or parent, shall be construed as official school
monies and shall be deposited to the account for which it was
collected. Such funds shall be accounted for and reported in
the routine accounting process. Only PTO funds are excepted.
13.
It shall be the intent of the Board to support, and to encourage
citizenry support of all worthy programs which directly benefit important
segments of the Haleyville School program and which do not conflict with
desirable educational goals and objectives. Parent participation in
supportive activities for bands, etc., is encouraged when commensurate
with the policies mentioned herein. It shall be Board policy to solicit
parent support and to encourage cooperation on the part of principals in
parent endeavors considered beneficial to the school program.
Athletic Funds
All athletic funds shall be under the direct responsibility and
supervision of the school principal in accordance with recommendations of the
Southern Association of Colleges and Schools and the State Department of
Education accrediting agencies.
Receipts and expenditures for each game and/or athletic event shall be
I
documented in the school's business records for audit purposes. All income and
Haleyville City
Adopted 9/28/95
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FILE: DK
expenditures shall likewise be documented. All purchasing of athletic equipment
and materials shall be done by the Athletic Director/Head Coach and his staff but
with the approval of the principal of that school.
Haleyville City
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FILE: DL
CASH IN SCHOOL BUILDINGS
It shall be the policy of the Board of Education that principals and other
school personnel shall establish necessary precautions to ensure the safekeeping
of all monies under their control. The principal and building treasurer shall
make such bank deposits as necessary of all monies collected during school hours.
Principals and other personnel shall comply fully with financial regulations
established by the Superintendent.
Haleyville City
FILE: DO
SCHOOL PROPERTIES DISPOSAL PROCEDURE
The Board of Education shall be advised by the Superintendent in the event
that certain real or personal property is no longer needed for public school
purposes.
The Board, upon receipt of such report, may at such time as it deems proper
and at its discretion declare that such property is no longer needed for public
school purposes.
Once real property is declared as surplus by the Board, the Superintendent
or his designee shall be authorized to take appropriate action in disposing of
such property as outlined below:
a.
Obtain an appraisal(s) reflecting the fair market value.
b.
Notify local governmental authorities that such property is no longer needed
for school purposes and invite a proposal if there is need for such property.
c.
Follow the procedures in the manner prescribed by state law for the sale of
real property.
d.
Upon receipt of final bid at public auction, a recommendation will be made to
the Superintendent for Board action. The Board may reject all bids and readvertise if appropriate.
Ref:
Ala. Code 16-11-9, 16-11-12; Att'y Gen. Rep V. 91 at 49 (1948), v. 142 at 18
through 21 (1971).
Haleyville City
FILE: DP*
CHARITY FUND RAISING
The Haleyville City Board of Education believes in the educational values
inherent in being sympathetic and cooperative with local charitable fund raising
campaigns, however it is felt that the schools' primary and basic
responsibilities for the education of our youth can be best met through adhering
rigidly to the uninterrupted class schedule insofar as practical.
Accordingly, the following policy shall apply as regards charitable fund
raising campaigns:
a.
There shall be no interruption of class instruction time;
b.
Distribution of literature and campaign collections shall be done only
during homeroom and/or activity periods; and
C.
No special activities such as basketball games, assembly programs, etc.
for the purpose of fund raising and which interrupts class instruction
shall be permitted.
Haleyville City
E-BUSINESS MANAGEMENT
SN Excludes fiscal management.
EA
EB
EBA
EBB
EBBA
EBBB
EBBC
EBBCA
EBBD
EBBE
EBBF
EBC
EBCA
EBD
EBE
EBF
EBG
EBGA
EBGB
EBH
ESI
ESIA
ESIB
EBJ
EBK
Policy Rule Exhibit
Goals and Objectives
Buildings and Grounds Management
Insurance Program (Cf. EG)
SN This descriptor retained to "hold" alphabetic sequence
after EG-Insurance Management was added to classification system in 1972.
See Handbook, 79 72 revised
edition, page 22 for more information.
Safety
Fire Prevention (Cf.- LDAK)
Warning Systems
Emergency Drills (Also JGFA: CF. LDAL)
Bomb Threats (Also JGFAA)
Emergency Closings (Also AFC)
Traffic and Parking Controls (Cf. JGFD, JGFF)
Safety Inspections
Security
Vandalism Protection
Heating and Lighting
Cleaning Program
Sanitation
Repairs
Routine
Emergency
Leasing and Renting (Cf. DFG. DJF. KG)
long-range Maintenance Program
Buildings
Grounds
Buildings and Grounds Records
Mail Service (Cf. ECO)
EC
ECA
ECB
ECC
ECD
ECE
ECF
ECG
ECH
Equipment and Supplies Management
Insurance Program (Cf. EG)
SN This descriptor retained to "hold" alphabetic sequence
after EG-- Insurance Management was added to classification system in 1972. See
Handbook. 1972 revised edition, page 22 for more information.
Receiving
Warehousing
Distribution (Cf. EBK)
Leasing and Renting (Cf. DFG, DJF, KG)
Equipment Maintenance
Equipment and Supplies Records
Authorized Uses
ED
EDA
EDAA
Student Transportation Management (Cf. JGG)
Carrier Types
School-Owned Buses
(Continued)
Rev. 1/72
Policy
EDAB
EDAC
EDAD
EDAE
EDB
EDC
EDCA
EDCB
EDD
EDDA
EDDB
EDE
EDF
Food Services Management (Cf. JGH)
Free Food Service (Also JGHA)
Sanitation Inspections
Food Services Records
EF
Data Management
SN For policies of a general nature on the generation and control
of statistical and other information as desired by the district
and / or required by state and federal regulations See
also "Records" and "Reports" in Index.
Data Collection Purposes
Data Collection and Retrieval Methods
Data Analysis
Data Dissemination
To Education Agencies (Cf. DD, MI, MJ)
To Staff (Cf. HAIDA, HBIDA)
To Public (Cf. KL)
Insurance Management (Cf.- EBA, ECA, EDB. FGE)
Staff Insurance Program (Cf. CEE, CGA, GAEA.
GBA, GCA, GOA)
Workmen's Compensation
Life
Health
Accidental Death and Dismemberment
Annuities
Income Protection
Student Insurance Program (Also JGA)
Property
Liability
Fidelity (Cf. DH)
EGAA
EGAB
EGAG
EGAD
EGAE
EGAF
EGS
EGC
EGD
EGE
Exhibit
Leased Buses
Contracted Bus Service
Public Carriers
Private Vehicles
Insurance Program (Cf. EG)
SN This descriptor retained to "hold" alphabetic sequence
after EG- Insurance Management was added to classification
system in 1972 See Handbook, 1972 revised
edition, page 22 for more information.
- Safety
Safety Inspection
Bus Conduct (Also JCDAD)
Scheduling and Routing
Special Use of School Buses
Walkers and Riders (Also JGGA)
Maintenance Program
Transportation Records
EE
EEA
EEB
EEC
EFA
EFB
EFC
EFD
EFDA
EFDB
EFDC
EG
EGA
Rule
Rev. 1/72
FILE: EB
BUILDINGS AND GROUNDS MANAGEMENT
It shall be the policy of the Board of Education to require that school
properties be maintained in good physical condition. Safe, clean, sanitary,
comfortable and adequately maintained facilities are considered basic indications of
efficient management. The Board shall conduct periodic inspections to assure that
school plants and grounds are clean, safe and otherwise maintained properly.
The Board, therefor, shall instruct the Superintendent to assure that all
normal building and grounds maintenance, repairs and improvement functions are an
integral part of the School District educational program, including the elimination
of any safety hazards.
The Superintendent shall be delegated a broad range of administrative and
supervisory authority relative to the School District's buildings and grounds
program. Periodic reports shall be provided to the Board relative to maintenance
needs, safety, utility and attractiveness of school plants and grounds within the
School District.
Ref:
Ala. Code 16-1-2(l), (2), 16-3-26, 16-11-2, 16-11-9, 16-11-11, 16-11-12,
16-12-3(a), (b), 16-12-4, 16-12-7(a).
Haleyville City
FILE: EBB
SAFETY
Accidents are undesirable, unplanned occurrences which can be prevented and
which often result in bodily harm, loss of school time property damage, possible
expensive legal action and even death. Thus, it shall be the policy of the
Haleyville City Board of Education to take every reasonable precaution for the
safety of the students, employees, visitors and all others having business with this
school board. The school board believes that safety education and accident
prevention are important to everyone concerned with our schools, not only as a
protective measure during school hours, but also as an instructional means of
developing an appropriate mode of behavior to minimize accidents at all times.
The responsibility for developing the total safety program shall be delegated
to a competent, professional staff person who will be directly responsible to the
superintendent. He/she shall be provided with staff, time, budget, authority and
title commensurate with the task. This staff person, acting in an advisory capacity
to all heads of major units within the District, shall be responsible for the
promotion and development of an aggressive loss prevention and safety education
program for students and professional and non-professional personnel employed by the
board.
Haleyville City
1 of 2
FILE: EBB
The general responsibilities of this staff person include, but are not limited
to, in-service training, development of accident prevention procedures, accident
record keeping, plant inspection, driver education, vehicle safety programs, fire
prevention, school site selection, emergency procedure and traffic safety problems
related to employees, students and the community.
It is the responsibility of the Superintendent to execute this policy and to
see that it best meets the needs of the Haleyville City Board of Education.
Haleyville City
2 of 2
FILE: EBBC
EMERGENCY DRILLS
The Board of Education shall require special drill activities be planned by
the principal and faculty of each school to assure orderly movement and
evacuation of students to the safest area in the event of an emergency.
The plan shall provide for escape routes and alternate routes for all
students and teachers in the schools. Teachers and students shall be informed of
escape routes, and a map shall be placed in each room specifying the routes and
procedures for evacuating the buildings.
A minimum of one fire and disaster drill shall be held each month in each
school of the School District. A report concerning all disaster drills and
evacuations shall be filed with the Superintendent by the principal on a monthly
basis. Principals shall cooperate with Civil Defense and Red Cross authorities in
the development of emergency and disaster plans.
Ref:
Ala. Code 36-19-10, 36-19-11.
Haleyville City
FILE: EBCA
VANDALISM
The Board of Education urges students, teachers, and every citizen of the
community to cooperate in reporting any incidents of vandalism to property
belonging to the Board and the name(s) of the person or persons believed to be
responsible. Each employee of the School District shall report to the
Superintendent and/or principal every incident of vandalism known to them,
and, if known, the names of those responsible.
The Superintendent shall be authorized to sign a criminal complaint and
to press charges against perpetrators of vandalism against school property,
and shall further be authorized to delegate, as he sees fit, authority to sign
such complaints and to press charges.
Every effort shall be made to recover damages from adult vandals or from
the parents of juvenile vandals to cover the theft of equipment or the
destruction of school property. This shall apply not only to damage as a
result of breaking and entering at nights or during holidays, but also to
damage done to school property by pupils during the course of the school day,
over and above normal wear and tear.
Furthermore, the Board shall hold the parent, guardian, custodian, or
other person responsible for the care or control of a minor child financially
responsible for the child's destructive acts against school property or
persons. This policy specifically excludes the following persons from this
responsibility: (a) foster parents, (b) parents whose parental control has
been terminated by the courts, and (c) parents of exceptional children when
the damage sustained is determined to be a result of the impairment(s).
The Board shall require the parent, guardian, custodian, or person
responsible for the care or control of a minor child (excluding a foster
parent) enrolled in a school to attend a discipline conference regarding
destructive acts of the child against school property or persons when summoned
by appropriate school officials. The Board shall increase from $500 to $1000
the financial liability of the parents, guardian, or other person having care
or control of a minor child under the age of 18 years (excluding foster
parents) and with whom the minor is living and who has custody of the minor
for all damages proximately caused by the injury to or destruction of any
property by the malicious, willful, or intentional acts of the minor.
Act 94-784 amends §16-1-24
Act 94-819 amends §6-5-380
FILE: EBG
MAINTENANCE
It shall be the policy of the Board of Education to furnish personnel,
material and equipment necessary to maintain the school plants of the School
District as close to their maximum quality level as is consistent with sound
economical and educational requirements.
The maintenance supervisor shall be responsible for continually assessing
maintenance requirements of the schools and, in cooperation with the
principals and Superintendent, establish a schedule of jobs to be completed
on a priority basis. Major maintenance jobs, so far as it is practicable,
shall be completed during the summer months so as to cause a minimum of
interference with the instructional program.
Ref:
Ala. Code 16-11-12, 16-12-7.
Haleyville City
FILE: EBGB
EMERGENCY MAINTENANCE
It shall be the policy of the Board of Education that emergencies shall be
reported to the building level principal who, in turn, shall be responsible for
transmitting the emergency to the Supervisor.
It shall be the responsibility of the Maintenance Supervisor to keep each
building principal informed of his schedule so he can be contacted in case of
emergencies.
Ref: Ala. Code 16-11-12, 16-12-7.
Haleyville City
FILE: EC
CF: DIC
EQUIPMENT AND SUPPLIES MANAGEMENT
The Board of Education requires that all maintenance equipment, tools, etc.,
be inventoried and a periodic check made to assure proper accounting of such
equipment. Board of Education equipment shall not be loaned to private
individuals or used for private purposes, except by special permission of the
principal and/or the Superintendent.
All office and janitorial supplies provided by the Board of Education shall
be requested in writing, and accurate records of their distribution shall be
maintained.
Ref:
Ala. Code §16-11-9, 16-11-12.
Haleyville City
FILE: ECF
PREVENTATIVE MAINTENANCE
The Board of Education shall require the principal and maintenance
supervisor to maintain an inventory of all school property that requires periodic
service such as air conditioners, all motors, filters, vehicles, heating units,
etc.
A regular schedule shall be developed by the principal and maintenance
supervisor to assure proper servicing of such equipment. Maintenance schedules
shall be adhered to rigidly.
Haleyville City
FILE: ED
STUDENT TRANSPORTATION KANAGEMENT
The Board of Education shall provide school transportation services to
eligible students which shall meet the objectives of safety, efficiency,
adequacy, and economy. Through the use of publicly and privately owned
buses, the following shall be considered in developing the school transportation
system:
1. Every school bus ride shall be a learning experience.
2. Certain state laws pertaining to the transportation of public school
pupils shall be implemented providing for:
a.
b.
c.
d.
e.
3.
Specifications governing school bus equipment;
Inspection of buses;
Qualifications for school bus drivers;
Driving regulations; and
Insurance coverage.
The Board shall establish its school bus system to conform to or
exceed minimum standards as set forth by the state.
All vehicles owned by the school district shall be registered and marked
according to law, and inspected periodically to ensure safety.
When the ownership of a vehicle is transferred, the requirements contained
in the applicable laws shall be observed.
All School District transportation program aspects shall be governed by
pertinent statutes and State Department of Education guidelines.
Ref:
Ala. Code §16-27-1 et. seq.
Haleyville City
FILE: EDCA
SAFETY INSPECTION
Transportation)
The State Board of Education requires that all vehicles used for the transportation of children,
whether privately contracted or publicly owned, be inspected annually by authorized and
qualified State Department of Education employees. Any bus found to be deficient shall be so
designated and shall not be used to transport students until the appropriate repairs have been
made and further inspection reveals that the deficiency has been removed.
All vehicles used for the transportation of children, whether privately contracted or publicly
owned, shall be inspected monthly by local transportation personnel in accordance with standards
established by the State Board of Education.
All bus drivers shall wear seat belts while transporting students at any time.
Ref: Ala. Code l6-27-3, 16-26-5, 16-27-5
Haleyville City
FILE: EE
SCHOOL FOOD SERVICE MANAGEMENT
The Board of Education shall provide for necessary facilities and personnel
to operate a school food service program. Each student in the School District
shall have the opportunity to secure a type A meal at their respective schools.
All meals served shall meet all nutritional requirements mandated by law. The
purpose of the school food service program shall be to serve a well-balanced meal
to all school children at a minimum cost.
The Superintendent and his designated representatives shall he responsible
for operating an economically sound school food service program in accordance
with state and federal laws and regulations. The Superintendent shall recommend
for appointment the necessary personnel to initiate and maintain a quality school
food service program.
All schools shall offer free and reduce price meals for qualified students
and said eligible students for free lunch shall also receive free milk.
All sanitation standards required by law shall be strictly observed in each
local school's food service program. This shall include, but not be limited to,
physical examination requirements of employees, preparation procedures,
conditions of kitchens and dining areas and maintenance procedures.
Ref: P.L. 91-248, Part 245, Child Nutrition Act; Ala. Code 16-22-3.
Haleyville City
FILE: EG
RISK MANAGEMENT POLICY STATEMENT
The Board of Education recognizes its responsibility for properly managing
the resources of the School District. This responsibility includes concern for
the safety of students, employees and the public as well as concern for protecting the District's property from loss. No new policy or procedure shall be
adopted or approved by the Board without first giving careful consideration to
the School District's risk exposure.
The Superintendent or his designee shall be responsible for establishing a
risk management and insurance program covering all property and program risks
related to the performance of the educational and service missions of the
District. This risk management and insurance program shall include means for
identifying, eliminating, reducing, retaining or transferring risk exposures.
only when a particular risk cannot be eliminated or feasibly retained by the
District shall it be transferred by the purchase of insurance.
The Board realizes that the assumption of some predictable risk is the most
economically feasible method of treating certain exposures. When in the apparent
best interest of the School District, the Board may budget for and retain limited
and predictable risks of financial loss.
When the purchase of insurance is deemed necessary, such purchase shall be
made on the basis of service offered by the insurer, the reliability and
financial stability of the insurer, and the price of the insurance as
competitively determined.
The Board does not recognize any obligation to purchase insurance from a
particular agent(s), broker(s) or insurer representative(s) or State Insurance
Fund other than an obligation based on the above stated considerations.
Haleyville City
1 of 2
FILE: EG
The Superintendent shall have the responsibility for preparing an annual risk
management report for review by the Board. The report shall include a description of
the District's current risk management program and a summary of the existing
insurance coverages.
The Board authorizes the Superintendent to seek professional risk management
advice, if necessary, in order to develop, implement and maintain an effective risk
management and insurance program for the District.
Ref: Ala. Code 16-11-9, 16-11-12, 16-11-27, 16-12-3(f), 16-12-5, 16-22-6.
Haleyville City
Policy Rule Exhibit
F-FACILITY EXPANSION PROGRAM
SN Includes new construction as well as related activities such as
acquiring sites, plant remodeling or modernizing, and leasing
or renting property to meet expansion needs.
FA
Goals and Objectives
FB
Building Committees
SN Applicable where such committees function by law.
FC
Information Campaigns (Also KBE)
SN Includes both long- and short-range program to keep public
apprised of facility expansion needs.
FD
FDA
FDAA
FDAB
FDAC
FDAD
FDAE
FDAF
FDAG
FDAH
FDB
FDBA
FDBB
FDBC
FDSD
FDBE
FDBIF
FDBG
FDC:
FE
FEA
FEAA
FEAB
FEAC
FEAD
FEAE
FEAF
FEAG
FEAH
FEB
long-range Planning
long-range Planning Involvement
Consultants
Architects
Attorney
Staff
Community
Local Government
State Government
Federal Government
Long-Range Needs Determination (Cf. AD)
Existing Facilities Inventory
Obsolescence Determination
Instructional Needs Projections
Enrollment Projections (Cf. ADA)
Community Use Needs Projections
Site Availability Projections
Cost Projections
Naming New Facilities
Project Planning
Project Planning involvement
Consultants
Architects
Attorney
Staff
Community
Local Government
State Government
Federal Government
Educational Specifications
SN
Detailed, precise, expert presentation of a plan or
proposal for educational facilities including equipment,
classrooms, laboratories, curriculum, etc.
FEC
Exhibit
FED
FEDA
FEDB
FEDC
FEE
FEEA
FEEB
FEF
Architectural Programming
Policy Rule
SN The process of identification and systematic organization
at the functional, architectural, structural, mechanical,
and esthetic criteria which influence decision
making for the design of a functional space, building,
or facility.
Plans and Specifications
Site
Construction
Equipment
Cost Estimates
Preliminary
Final
Capitalization Planning
FF
FFA
FFAA
FFAB
FFAC
FFAD
FFAE
FFB
FFC
FFD
FFE
FFF
FFG
Project Financing (Cf. DF)
Bond Sales (Also DFD)
Bond Referenda
Bond Issues
Bond Anticipation Notes (Cf. DFEA)
Bond Sales Reserves
Bond Sales Investment (Cf. DFLB)
Short Term Notes (Also DFE)
Reserve Funds Use (Cf. DM)
Annual Budget Use
Supplementary Appropriations
State Loans and Grants
Federal Loans and Grants
FG
FGA
FGAA
FGAB
FGAC
FGAD
FGAE
FGS
FGC
FGCA
FGC13
FGCC
FGCD
FGD
FGDA
FGDAA
FGDAS
FGDS
FGE
Project Administration
General Supervision
Board Responsibilities
Building Committee Responsibilities
School Administration Responsibilities
Architect Responsibilities
Contractor Responsibilities
Site Acquisition Procedures
Bids and Quotations
Job Specifications
Bid Advertisements and Solicitations
Bid Opening Procedures
Determination of Low Bidder Responsibility
Contracts
Contract Drafting
Fair Employment Clause
Affidavits and Guarantees
Contract Awards Procedure
Project insurance Program (Cf. EG)
(Continued)
Rev. 1/72
Policy
FGEA
FGEB
FGEC
FGF
FGFA
FGFB
FGG
FGH
FGHA
FGHB
FGI
Casualty
Liability
Surety Bonds
Quality Control
Inspections
Field Checks
Change Orders
Payment Procedures
Installment
Final
Building Project Records and Reports
FH
FHA
FHB
FHC
FHCA
Completed Project
Board Inspection and-Acceptance
Staff Training for Occupancy
Public Dedication
Names on Building Plaques
Fl
Temporary Facilities to Meet Expansion Needs
SN Includes fixed space or re-locatable units that are leased,
rented, or purchased.
Emergency School housing
FIA
Rule Exhibit
Rev. 1/72
FILE: FD
LONG RANGE PLANNING
It shall be the responsibility of the Board of Education and Superintendent
to develop and implement plans for the School District, which shall meet the
future educational requirements of the community. The Board shall make the
decisions based on long-range building plans and accreditation needs, which will
be implemented over the years to meet the School District's requirements. The
objectives of the plan are:
Ref:
1.
To improve the educational environment for students and teachers by
raising the physical standards in all buildings;
2.
To create school complexes which are the best possible balance of
effective grouping of educational resources, efficient management
and operations, and community concerns for the character of the
school system;
3.
To assure that all facility expansion programs and related
constructions are based upon objectively determined needs, adequate
enrollment protection determinations, and positive cost-benefit
correlations;
3.
To assure that all elements of the community, students, parents and
Guardians, interested citizens, teachers and other school officials are
integral parts of the total program, i.e., involvement in development of
educational specifications.
Ala. Code §§16-3-17, 16-4-21, 16-4-40, 16-11-12, 16-12-6, 16-12-7, 41-9-160
to -166.
Haleyville City
FILE: FE
SCHOOL FACILITY PROJECT PLANNING
It shall be the responsibility of the Board of Education to consider,
revise, if necessary, and adopt recommendations of the Superintendent and members
of his staff for providing adequate buildings and equipment for the School
District.
Following careful analysis of qualifications, the Board shall select
architects and/or engineers as needed to design new schools and/or renovations of
existing buildings. All such persons, i.e., architect and general contractor,
shall post a performance bond through a surety company licensed to do business in
Alabama.
The Board shall instruct the Superintendent to coordinate all phases of the
building effort, such coordination to include, but not be limited to, direction
of planning activities, investigation of potential funding sources, and overall
supervisions of all building projects once construction begins. The Superintendent
shall keep the Board fully informed and make recommendations he deems appropriate
relative to add-on or deductive bid alternates, time allowance differentials,
change orders and final approval of completed projects.
Haleyville City
FILE: FGA
PROJECT ADMINISTRATION
The Board of Education delegates responsibility for project administration
to the Superintendent as agent for the Board. The construction of the building
shall remain the responsibility of the architects and contractor within the
plans and specifications of the building. The Superintendent shall keep abreast
of the construction project and periodically apprise the Board of construction
progress. A brief written report shall be presented to the Board at the end of
each month of construction, outlining the progress that transpired that month.
This will enable the Board to assess the overall efficiency of the project upon
completion.
Haleyville City
FILE: FGB
SITE ACQUISITION PROCEDURE
The Board of Education shall expedite the purchase of a given place of
property for public school purposes in order that negotiations with the owner may
begin immediately. If a problem arises during negotiations which delays
acquisition of the property by the School District, condemnation proceedings may
ensues provided by law to enable the Board to acquire the property. When
possible, the School District shall maintain communication with the owner or his
counsel as proceedings develop in order to provide an opportunity to negotiate a
purchase rather than resort to or continue court action. It shall be the Board's
declared intent to negotiate reasonably and amicably and to avoid friction when
possible while continuing negotiations.
Ref:
Ala. Code 16-11-12, 16-11-13.
Haleyville City
FILE: FGCB
BID ADVERTISEMENT AND SOLICITATIONS
The Board of Education shall authorize advertisement of all proposed
purchases in excess of the current legal base by posting notice thereof on a
bulletin board maintained in the central office and in any other manner and for
such lengths of time as may be determined; provided, however, that sealed bids
shall also be solicited by sending notice by mail to all persons, firms or
corporations who have filed a request in writing that they be listed for
solicitations on bids for such particular items as are set forth in such request.
It any person, firm, or corporation whose name is listed fails to respond to
solicitations, such listing may be cancelled. If the purchase or contract
involves an amount less than the current legal base, the purchases or contracts
may be made upon the basis of sealed bids or in the open market. No purchase or
contract involving an amount in excess of the current legal base shall be divided
into parts involving lesser amounts for the purpose of avoiding the requirements
of this policy.
The Board shall endorse competitive bidding to assure that highest possible
efficiency at lowest possible cost is achieved.
Ref:
Ala. Code §41-16-50, 41-16-20 to -32, 41-16-53 to -58.
Haleyville City
FILE: FGF
SUPERVISION OF CONSTRUCTION
The Board of Education shall require from the Superintendent a review of the
activities in his supervision of building construction. The review shall include
adequacy of field inspection of the contractor's operation, and periodic reports
of the architect relating to the construction, and any other matters pertaining
to the interest of the School District. The Superintendent shall make to the
Board periodic reports verifying that the work of the construction contractor and
the architect is being performed in accordance with plans, specifications, and
contracts. Reports shall be made after periodic visits to the sites.
A minor change order shall be approved by the Superintendent who will report
his actions to the Board. If the Superintendent decides Board consideration is
not necessary, then the signature of the Superintendent shall be considered Board
action.
Upon completion of the building construction and a final inspection of all
its aspects by the architect, contractors, and school officials, a recommendation
for its acceptance shall be made to the Board.
Haleyville City
FILE: FHA
BOARD INSPECTION AND ACCEPTANCE
The Board of Education shall be advised by the project administrator when
the project is substantially complete. The Board shall inspect the project in
accordance with the contract for each contractor. Upon satisfactory completion by
each contractor, any part of the project may be accepted or rejected by the
Board. Any payments involved shall be reviewed at this time, with the Board and
architect having final authorization for any payment.
Haleyville City
Policy Rule Exhibit
GA
GAA
GAAA
GAB
G-PERSONNEL
General Section (Cf. CG)
SN Policies applicable to all school employees.
Goals and Objectives
Equal Opportunity Employment
Budget Planning Involvement (Also DCCB)
GAC
Staff Involvement in Decision-making (Cf. BDBB, CMAA)
GAD
Professional Development Opportunities (Cf. CK, GBRH)
GAE
GAEA
GAF
GAG
GAH
GAHA
GAHB
GAHC
GAI
GAIA
GAIB
GAJ
GAJA
GAJB
Complaints and Grievances
Staff Protection (Cf. EGA)
SN Includes measures taken to protect staff from
physical and/or psychological abuse from any
quarter.
Staff-Student Relations (Also JP)
Staff Conflict of Interest (Cf. GBU)
Staff-Community Relations (Also KD)
Participation in Community Activities (Also KDA)
Political Activities
Public Appearances (Also KDB)
Solicitations (Also KDC)
Solicitations by Staff Members (Also KDCA)
Solicitations of Staff Members (Also KDCB)
Gifts
Gifts by Staff Members
Gifts to Staff Members (Also JLA, KHD)
GAK
Personnel Records
GAL
Salary Deductions (Also DJCB)
GAM
Staff Rights and Responsibilities
(Continued)
Rev. 1/72
Policy Rule Exhibit
G8
GBA
GBAA
Professional Personnel Section (Cf. CG, GA)
SN Excludes district school superintendent and other school
management and supervisory personnel classified under
CG policies
Compensation Guides and Contracts (Cf. EGA)
SN Scope of category determined by actual agreements in
force. See Handbook.
Merit System
GBB
GBBA
Positions
Qualifications and Duties
SN Job descriptions listed and coded (GBBAA, GBBAB, etc.) job-by-job.
GBC
Recruitment
GBD
Hiring
GBE
Assignment
GBF
Orientation
GBG
Probation
GBH
Supervision
GBI
Evaluation
GBJ
Promotion
GBK
GBKA
Suspension
Lay-Off
GBL
Tenure
GBM
Transfer
GBN
Separation
GBO
Resignation
GBP
Reemployment
GBQ
Retirement
GBR
GBRA
GBRB
Working Conditions
Health Examinations
Time Schedules
(Continued)
Rev. 1/72
Policy
GBRC
GBRD
GBRE
GERF
GBRG
GBSGA
GBRGB
GBRH
GBRHA
GBRHB
GBRHC
GBRI
GBRIA
GBRIB
GBRIC
GBRID
GBRIE
GBRIF
GBRJ
GBRK
Rule Exhibit
Work Load
Staff Meetings
Extra Duty
Expenses (Cf. DJD)
Non-school Employment
Consulting
Tutoring for Pay
Professional Leaves and Absences (Cf. GAD)
Sabbaticals
Conferences and Visitations
Exchange Teaching
Personal Leaves and Absences
Emergency and Legal
Illness
Maternity
Military
Religious
Bereavement
Arrangement for Substitutes (Cf. IKH, IKI)
Vacations
GBS
Professional Organizations (Cf. HAH, MGA)
GBT
Professional Publishing
GBU
Ethics (Cf. GAG)
SN An information category since ethics are usually determined by a profession
and not imposed upon it
Drug and Alcohol Abuse
GBW
(Continued)
Rev. 1/72
Policy Rule Exhibit
GC
GCA
GCAA
GCB
GCBA
GCC
GCD
GCE
GCF
GCG
GCH
GCI
GCJ
GCK
GCKA
GCL
GCM
GCN
GCO
GCP
GCQ
GCR
GCRA
GCRB
GCRC
GCRD
GCRE
GCRF
GCRG
GCRGA
GCRGB
GCR G C
GCRG0
GCRGE
GCRGF
GCRH
GCRI
GCS
Nonprofessional Personnel Section
SN Excludes school management and supervisory personnel
classified under CG policies
Compensation Guides and Contracts (Cf. EGA)
SN Scope of category determined by actual agreements
in force. See Handbook.
Merit System
Positions
Qualifications and Duties
SN Job Descriptions listed and coded (GCBAA,
GCSAB, etc.) job-by-job.
Recruitment
Hiring
Assignment
Orientation
Probation
Supervision
Evaluation
Promotion
Suspension
Lay-Off
Tenure
Transfer
Separation
Resignation
Reemployment
Retirement
Working Conditions
Health Examinations
Time Schedules
Work Load
Overtime Pay
Expenses (Cf. DJD)
Non-school Employment
Leaves and Absences
Emergency and Legal
Illness
Maternity
Military
Religious
Bereavement
Vacations
Paid Holidays
Employee Organizations (Cf. HBH)
(Continued)
Rev. 1/72
Policy Rule Exhibit
GD
GDA
Paraprofessional Personnel Section
Compensation Guides and Contracts (Cf. EGA)
SN Scope of category determined by actual agreements in
force. See Handbook.
GDAA
GDB
GDBA
Merit System
Positions
Qualifications and Duties
SN Job descriptions listed and coded (GOSAA,
GDC
GDD
GDE
GDF
GDG
GDH
GDI
GDJ
GDK
GDKA
GDL
GDM
GDN
GDO
GDP
GDQ
GDR
GDRA
GDRB
GDRC
GDRD
GDRE
GDRF
GDRG
GDRH
GDRHA
GDRHB
GDRHC
GDRHD
GDRHE
GDRHF
GDRI
GDS
Recruitment
Hiring
Assignment
Orientation
Probation
Supervision
Evaluation
Promotion
Suspension
Lay-Off
Tenure
Transfer
Separation
Resignation
Re-employment
Retirement
Working Conditions
Health Examinations
Time Schedules
Work Load
Staff Meetings
Extra Duty
Expenses (Cf. DJD)
Nonschool Employment
Leaves and Absences
Emergency and Legal
Illness
Maternity
Military
Religious
Bereavement
Vacations
Employee Organizations (Cf. HAH, HBH)
GOBAB, etc.) job-by-job.
Rev. 1/72
FILE: GAAA
EQUAL
OPPORTUNITY EMPLOYMENT
It is the policy of the Haleyville City Board of Education that no person in
the School District shall, on the basis of age, race, color, creed, handicap,
religion, national origin, sex, or similar personal distinction be denied the
benefits of, or be subject to discrimination in regard to employment, retention,
promotion, transfer, or dismissal in any educational program or activity under
the jurisdiction of the Board.
The Superintendent and/or his representative shall investigate any and all
complaints which may be brought against any individual school in the School
District in regard to any alleged discriminatory action for appropriate treatment
by the Board.
Ref:
U.S. Const. amend. XIV, §1; 42 U.S.C. §20003-1 to 1-17; 20 U.S.C. §1681,
et. seq; 29 U.S.C. §794; 29 U.S.C. §621 et. seq. See: Massachusetts
Board of Retirement v. Murgia, 95 S.Ct. 2562 (1975); International
Brotherhood of Teamsters v. United States, 94 S.Ct. 1842 (1977); Griggs
v. Duke Power Company, 91 S.Ct. 849 (1979); Singleton v. Jackson Municipal
Separate School District, 419 F. 2d 1211 (5th Cir. 1969).
Haleyville City
FILE: GAAB*
EMPLOYMENT CRITERIA
The Board of Education adheres to the policy that the selection,
transfer, promotion, demotion and dismissal of professional personnel in the
School District shall be made without regard to race, creed, color, national
origin, religion, sex, age, handicap or other similar personal distinction.
The following objective and subjective criteria shall be used in selecting new
professional personnel and in transferring, promoting, demoting and dismissing
professional personnel:
I.
objective Considerations
A.
B.
Instructional Personnel
1.
Type of certificate
2.
Number of years of experience:
a.
In the teaching profession
b.
In the grade, subject or position which he currently
teaches or occupies, or for which he is applying
c.
In the system
3.
Degree or degrees held (transcript required)
4.
Endorsement in subject area
5.
Number of hours beyond degree
6.
Number of hours of voluntary participation in in-service
7.
Related occupational experience
Administrative Personnel
In addition to the criteria listed in I above, the following
criteria shall apply to selection of administrative personnel
1.
Number of years of administrative experience:
a.
b.
In this District
In any other District
Haleyville City
1 of 2
FILE: GAAB*
2.
II.
Classification of school in which experience was attained.
Subjective Considerations
A.
Past performance;
B.
Ability;
C.
Leadership; and,
D.
Personality
The Board of Education shall establish procedures by which subjective
criteria will be implemented.
Ref:
U.S. Const. amend. XIV §1; 42 U.S.C. §20OOe-3 to 17; 20 U.S.C. §1681; 29
U.S.C. §794; 29 U.S.C. §621.
Haleyville City
2 of 2
FILE: GAD
PROFESSIONAL STAFF DEVELOPMENT OPPORTUNITIES
The Board of Education believes that every teacher must constantly seek to
improve his methods and his effectiveness as a teacher. Consequently, each
teacher in the School District shall be responsible for participating in a
continuous program for the development and improvement of the instructional
program and of his own competence by playing a constructive part in:
a.
b.
c
d.
e.
f.
g.
Faculty meetings
Planning periods
In-Service education
Committee assignments
Curriculum planning
Participating in activities of professional organizations
Be active in the Parent-Teacher Association
It shall be the policy of the Board of Education that all certificated
personnel shall meet the following continuous professional development requirements: for administrators to secure six (6) semester hours or more of college
or university work each five years of employment until the AA certification is
achieved; for teachers to secure at least six (6) hours or more of college or
university work each five years of employment until the MA degree is received.
Three hours only of this six hour requirement may be equivalent credit according
to standards of the Southern Association of Colleges and Schools.
Ref:
Ala. Code, 16-23-7, 16-23-9, 16-23-11, 16-23-12.
Haleyville City
FILE: GAE
GRIEVANCE PROCEDURES
It shall be the policy of the Board of Education to settle equitably, at
the lowest possible administrative level, differences and issues relating to
discrimination, contracts, salaries, working conditions and advancement
opportunities of employees. These proceedings shall be kept as informal and
confidential as may be appropriate at all levels of procedure.
Definition:
A grievance is a Complaint concerning the interpretation, application of
claimed violation of personnel policies of the School District by any member
of the professional and/or non-professional staff
It may be initiated
orally or in writing at level one and should be done within a reasonable time
following the act of condition which is the basis for the complaint. Beyond
the initial step, the grievance shall be in writing.
Procedure:
Each level shall be observed and used with normal order of proper
channels. Exceptions may be made in emergencies.
A.
Level One (informal procedures):
The aggrieved person must first discuss the grievance with his
immediate supervisor with
the objective of resolving the matter.
B.
Step 1
Level Two (formal procedures):
If, as a result of the discussion between the complainant and
supervisor/principal, the matter is not resolved to the satisfaction of the
complainant, then within five (5) school days the complainant shall set forth
the grievance in writing to the principal specifying:
1.
the nature of the grievance
2.
the nature or extent of the injury, loss or inconvenience,
3.
the results of previous discussions, and
4.
dissatisfaction with decisions previously rendered.
The principal shall communicate his decision to the aggrieved in writing
within three (3) school days of receipt of the written grievance.
Step 2
If the aggrieved is not satisfied with the disposition of the grievance at
Level Two, Step 1, he may within five (5) school days present the grievance to
the Superintendent.
The Superintendent and the aggrieved will jointly appoint an ad hoc
committee composed of two members appointed by the Superintendent, two members
by the aggrieved and a fifth person, who may not be representative of either
of the parties-in-interest rank, appointed by the four appointed committee
members.
Haleyville City
Minutes 04/20/00
Page 1 of
2
FILE: GAE
The committee shall render a recommendation within ten (10) days after the
rendered decision at Step 1.
Step 3
The Superintendent, within five (5) days after the rendering of the
recommendation by the ad hoc committee, shall render a decision. A copy shall
go to the aggrieved person and all others involved.
Step 4
In the event the person is not satisfied with the disposition of the
grievance at Level Two, Step 3, the aggrieved may file the grievance in
writing with the Board of Education. This must be done within five (5) school
days after the decision from Level Two, Step 3.
The aggrieved may request a hearing before the Board of Education and
request the Superintendent to submit a resume of previous negotiations to the
Board. The aggrieved person may be accompanied by his lawyer at this hearing
and a complete transcript of the proceeding shall be made. The aggrieved
shall be given a complete transcript of the proceedings and decision.
Step 5
In the event the aggrieved person is not satisfied with the disposition
of the grievance by the Board of Education, he may appeal such decision to the
appropriate authorities as provided by law or seek recourse through a state or
federal court system.
Title IX
In cases where the employee files a grievance under Title IX, the
employee’s first step is to contact the Title IX Coordinator as listed in the
school system directory.
Ref: Equal Employment Opportunity Act; Title IX of Educational Amendments of
1972; Civil Rights Act of 1964; Pickering v. Board of Education, 88 S.Ct. 1731
(1968); See Ala. Code l6-l1-9, 16-12-3(c)
Haleyville City
Minutes 04/20/00
Page 2 of
2
FILE: GAEA
SEXUAL HARASSMENT POLICY
The Haleyville City Board of Education is aware of the seriousness of both sexual
discrimination and sexual harassment and in an effort to address sexual harassment as
a subset of sexual discrimination, the following policy is established as a safeguard
for employees of the Haleyville City Board of Education.
The Haleyville City Board of Education recognizes three types of sexual harassment.
(1) Quid pro quo - expressed or implied demands for sexual favors in return for job,
benefits. This term includes retaliatory conduct when an employer makes sexual
advances to an employee that are rejected, after which the employer fires or demotes
the employee.
(2) Sexual favoritism - when a less qualified applicant receives preferred -or
favored treatment in exchange for sexual favors.
(3) Hostile work environment - when an employee is subject to multiple and varied
combinations of offensive sexually related behavior.
Therefore it shall be the policy of the Haleyville City Board of Education that
employees are not to be subjected to unwelcome sexual advances, request for sexual
favors, and other verbal or physical conduct of a sexual nature. Furthermore, Board
deems sexual harassment to have occurred to when;
(1) submission to such conduct is made either explicitly or implicitly a term or
condition of an individual's employment;
(2) submission to or rejection of such conduct by an individual 'is used as the
basis for employment decisions affecting such individual; or
(3) such conduct has the purpose or effect of substantially interfering with an
individual's work performance or creating an intimidating, hostile or offensive
working, environment.
The Board hereby directs the Superintendent to appoint annually, prior to the
beginning of the school year, an administrative employee to serve as the reporting
officer for all complaints of sexual harassment involving employees of the Board. All
members of the Board shall be provided written notice; by the Superintendent of the
name and manner in which any complaint may be reported to such officer immediately
upon receiving the complaint.
An individual employee who feels that he/she has been sexually harassed should
report the incident to the Superintendent and the designated reporting officer. Such
report shall be made as soon as possible after the incident or, if a series of
incidents, as soon as possible after the latest occurrence. The Board would urge the
employee to make such report no later than ten (10) calendar days following the
incident or the latest occurrence in the series of such incidents. The complaint may
be made to the designated reporting officer in person or it may be made in writing,
signed by the complainant, and so delivered to the reporting officer. If such report
is first made verbally then it will be the responsibility of the reporting officer to
reduce the same to writing and to have the same signed in his/her presence by the
complainant. The reporting officer shall forthwith commence an investigation of such
written complaint.
Upon completing an investigation of the complaint, the designated reporting
officer shall report to the Superintendent the results of the investigation of the
complaint. Such report shall be in writing and a copy thereof shall be provided both
the complainant and the charged employee. The Superintendent shall thereupon meet with
the complainant and the charged employee, together with the designated reporting
officer, and make every effort to resolve such complaint, to the satisfaction of both
parties. If such complaint cannot be resolved at this level, the Superintendent shall
report the same to the Board, and if in his/her discretion it is warranted, he/she may
recommend a hearing be held by the Board in accordance with the laws and statutes
applicable to such charged employee’s contract status.
Minutes: November 23, 1993
FILE: GAH
STAFF-COMMUNITY RELATIONS
The Board of Education encourages members of the Professional staff to
take an active part in the affairs of the community. The school and the
community should not be considered separate and apart but as working as a
unified whole in the educative process. Through dynamic leadership, many
avenues may be opened for building community support.
The Superintendent especially shall be urged to identify himself
personally with the many facets of community life, providing opportunities for
all citizens-- including non-parents --to experience relationships with the
schools.
The principal as the leader of the school shall be encouraged to be an
active and leading member of the school community as well.
The teacher, or the degree to which the teacher is known and accepted as
a citizen of the community, has a direct relationship with the degree of
understanding and goodwill flowing from the community to the schools.
Haleyville City
FILE: GAI
SOLICITATION
It is the policy of the Board of Education that solicitations in the form
of money, gifts, etc. for programs, activities or individual(s) associated
with, or working for, the School District are prohibited, except as follows:
1. The Board must approve all solicitations instigated by Parties
outside the School District. Approval must be in writing as
authorized by the Board and shall be signed by the Superintendent
and such authorization shall be recorded properly in the Board
Minutes.
2. The Superintendent must consider each solicitation originating
within the School District. He shall approve or disapprove each
request and notify the principal(s) concerned. Activities or programs
in which solicitation is generally accepted may, upon his approval,
be given a blanket authorization for-one year at a time. Such
approval may be revoked at any time during the year by the
Superintendent.
3. Principals may, upon approval of the Superintendent, authorize
solicitation that involves one classroom of students or a single
grade of students (such as the first grade). In any case, written
permission from the Superintendent shall be required.
No teacher or other person employed by the School District shall be
authorized to solicit funds or gifts for any purpose.
Each and every money solicitation approved by the Board or the
Superintendent shall be receipted, and a copy of the receipt turned into the
office of the principal, and otherwise properly accounted for.
Ref: Ala. Code §16-11-9, 16-12-3(a), 36-25-2, 36-25-5, 36-25-6, 36-25-7.
Haleyville City
FILE: GAK
PERSONNEL RECORDS
The Board of Education shall maintain a uniform system of personnel
records for all employees. It shall be the responsibility of the
Superintendent or his designee to keep the records updated and complete.
All information contained in an employee's records shall be considered
confidential and shall not be transmitted to other persons or agencies without
written approval by said employee, or as subpoenaed by legal authority.
It shall be the duty of employees to furnish the personnel office with
teaching certificates, health examination reports, transcripts, official
statements of degrees and similar data. It shall be the duty of the personnel
staff to maintain and update records on all employees.
Ref:
Ala. Code §16-12-3, 16-23-1 to -13.
Haleyville City
FILE: GAM
STAFF RIGHTS AND RESPONSIBILITIES
Drug-Free Workplace
The Haleyville City Board of Education intends to maintain a drug-free
workplace for all of its employees in accordance with the requirements of the
Drug-Free Workplace Act of 1988 (34 CFR, Part 85, Subject F).
It is the policy of the Haleyville City Board of Education that the unlawful
manufacture, distribution, dispensing, possession or use of a controlled
substance is prohibited in any workplace. The term "workplace" is defined to
mean all property under the jurisdiction of the Board of Education, including
but not limited to the facilities and grounds of Haleyville High School, 21st
Street Elementary School, 14th Avenue Elementary School, Haleyville Vocational
Center, and the Haleyville City Board of Education Administrative Offices. This
includes the Haleyville Elementary School presently under construction.
Any employee convicted of any criminal drug statute violation occurring in
the workplace is required to notify the Superintendent of Schools of such
conviction within five (5) days, Appropriate personnel action will be taken
against any employee failing to make the required notification. Within thirty
(30) days of receiving such notification, the Board of Education will, at its
discretion, take one of the actions listed below with respect to the employee.
1.
Appropriate personnel action will be taken against employee, up to and
including termination.
2.
Such employee will be required to participate satisfactorily in a drug
abuse assistance rehabilitation program approved for such purposes
Federal, State, or local health law enforcement agency, or other
appropriate agency.
Ref: Board Meeting Minutes, 8-15-89
Haleyville City
FILE: GAN
TOBACCO USE POLICY
PHILOSOPHY: The Board believes that all persons have the right to be in a school environment that
promotes, enhances, strives to become, and maintains a drug-free School System.
The Board, in recognition of the high degree of evidence available, views the use of prohibited
substances as being detrimental to health and as being a significant contributor to mouth, lung, heart, and
other diseases. The Board also considers the area of personal health as being a primary objective of
education. It is also the belief of the Board that School System employees should, by example,
demonstrate to the students they serve their concerns for the dangers inherent in the use of these
products.
Smoking and/or use of tobacco, in any form, by all employees, both certified and non-certified,
including all citizens, is hereby prohibited on, or in, all school property at all times, including extracurricular
activities. Extracurricular activities are those activities that occur at any time and place that are school
related and/or supervised. They include, but are not limited to, all athletic events, proms, field trips, class
trips, academic competitions, riding of school buses for any purpose, etc.
DISCIPLINARY ACTIONS FOR BOARD OF EDUCATION EMPLOYEES
1st Offense:
Supervisor and/or principal will inform the Superintendent, in writing, of violation. Superintendent will
write a letter of reprimand, with a copy given to the employee and the original to the employee's
personnel folder in the Central Office.
2nd Offense:
Supervisor and/or principal will inform the Superintendent, in writing, of violation. The employee will be
asked to come before the Board in executive or public session (employee's choice) to explain why
he/she is unable to comply with the Tobacco Use Policy.
3rd Offense:
In the event an employee violates the policy for a third time, the following steps will be required by the
Haleyville Board of Education:
1) The employee shall be required to participate in a cessation program offered locally by an outside
agency and approved by the Superintendent or a program offered on the school campus.
2) The employee shall be required to complete the entire course.
3) The Board will allow release time for the employee to attend the tobacco cessation program if the
program is offered during school hours.
4th Offense:
Supervisor and/or principal will inform the Superintendent, in writing, of violation. The Superintendent
will recommend to the Board to start termination procedures in compliance with Title 16, The Code of
Alabama.
Adopted by the State Board of Education, July 11, 1995.
Haleyville City
Minutes 04/23/01
FILE: GBA
COMPENSATION GUIDES AND CONTRACTS
The Board of Education shall enter into contracts of employment with teachers
and other personnel. The salary of a classroom teacher shall be in accordance with
the Board's salary schedule, as determined by certification, experience, and/or any
other criteria approved by the Board of Education in keeping with the laws of
Alabama. Principals' salaries shall be determined by experience, training and added
responsibility. The salaries of other school personnel shall be determined by their
training (degrees), experience and/or other criteria approved by the Board of
Education.
Although by contract a teacher is employed for a specific number of days during
the year, the annual salary shall be divided into 12 payments in order that teachers
may receive a check each month.
Ref:
Ala. Code §16-11-9, 16-11-17, 16-12-16, 16-13-149, 16-13-195, 16-23-1, 16-24-3,
16-24-4, 16-24-8.
Haleyville City
FILE: GBBA
QUALIFICATIONS AND DUTIES
QUALIFICATION
The Board of Education requires all professional personnel to hold a
degree from an accredited college or university, to be eligible for
employment.
To be appointed to teach in a particular field or subject area, a high
school teacher shall have a college major or minor in the area or field for
which he has been employed to teach. High school teachers shall not teach
outside their major or minor fields unless absolutely necessary. Teachers
employed to teach in the elementary schools shall have a degree in elementary
education or shall have completed requirements for elementary certification.
A teacher shall hold a current and valid Alabama teacher's certificate
for the area taught. Each person who is employed to teach by the Board shall
have a current valid teacher's certificate on file in the office of the
Superintendent. It shall be the responsibility of the teacher to submit the
certificate to the Superintendent's office.
A teacher should be free of any communicable disease which might endanger
the health of students or associates. He shall take chest X-rays and/or skin
tests for Tuberculosis as required by state law.
Ref:
Ala. Code §16-3-16, 16-12-16, 12-16, 16-23-1 to -3. 16-23-5, 16-23-9;
Harrah Independent School District v. Martin, 99 S. Ct. 1062 (1979).
Haleyville City
FILE: GBD
HIRING
The Board of Education shall select persons for employment within the
School District based upon written recommendations of the Superintendent.
Recommendations shall be made in writing, based on interviews, references, and
other available pertinent information.
All employment practices shall comply
fully with applicable employment opportunity policies and regulations.
Ref: Ala. Code §l6-4-9, 16-12-16, 16-12-19, 16-13-143.
Haleyville City
FILE: GBG
PROBATION
In accordance with Code of Alabama requirements, each teacher shall serve
a probationary term of three consecutive years in the School District in which
the teacher is employed. All probationary personnel shall be officially
informed in writing by the final day of the term of the school in which the
teacher is employed if their respective contracts of employment will be
renewed. In cases of non-renewal, the minutes of the Board shall indicate the
majority vote prior to official teacher notification.
Any instructor who has attained continuing service and who is promoted to
principal or supervisor shall serve for three consecutive years as principal
or supervisor before gaining continuing service status in said capacity.
Seniority does not accrue to employees on probationary status.
Each teacher granted tenure status shall have served under contract to
the School District for three consecutive years and shall have been
thereafter, re-employed by the Board for the succeeding scholastic year. All
notices of non-renewal shall be sent by United States registered or certified
mail.
Ref: Ala. Code §16-24-2, 16-24-12.
Haleyville City
FILE: GBI
Professional Education Personnel Evaluation Program Policy
The Haleyville City Board of Education accepts its responsibilities as specified in State Board of
Education resolution I-1-f adopted January 11, 1990, for establishing policies and procedures of the
Professional Educational Personnel Evaluation Program in the schools under its jurisdiction. The
summative component will be used for tenured teachers. If a tenured teacher does not score 20 or above,
they will be placed on full annual evaluations with intensified professional development plan for a
reasonable amount of time until improvements or future employment decisions have been made. The
reasonable amount of time will be set by the Haleyville City Board of Education.
In order to comply fully with the requirements of the resolution, the board delegates to the
Superintendent the responsibility for developing and implementing for the board's consideration, an
operational plan for the systematic implementation of the Professional Education Personnel Evaluation
Program in the Haleyville City School System. The plan of implementation must include, but not
necessarily be limited to, the following provisions and requirements:
1.
A plan to implement the Professional Education Personnel Evaluation Program according to Stateapproved timelines and guidelines.
2.
Definition and description of roles and responsibilities of all personnel to be involved
in the implementation of the Professional Education Personnel Evaluation Program (i.e., coordinators,
principals, assistant principals, supervisors, other central office personnel, and teachers).
3.
A listing of all professional personnel subject to the provisions of State Board resolution I-1-f
reflecting appropriate classifications of either tenured or non-tenured status.
4.
Recommended ratio of evaluators to evaluatees necessary to comply fully with the personnel
evaluation requirements and needs in the system/schools.
5.
A listing of all personnel recommended as potential evaluators to undergo training as prescribed
and required by the State Department of Education.
6.
Statement of Intent to require all potential evaluators to undergo training as prescribed and required
by the State Department of Education.
7.
Contingency plans to accommodate the evaluation needs of the system in the event that specified
evaluators fail to obtain certification.
8.
Administrative rules and regulations for the implementation of the Professional Education Personnel
Evaluation Program deemed advisable and necessary by the Superintendent.
9.
Policies, procedures and activities to use if the summative component is adopted.
Haleyville City
Minutes 12/15/98
Page 1 of 1
FILE: GBJ
PROMOTION
The Board of Education shall consider and determine all promotions of
employees based upon the recommendations of the superintendent. As opportunities for leadership positions arise, announcement of these openings shall
be sent to all schools. Certificated persons who are interested in administrative and supervisory positions shall be encouraged to make their wishes
known by filing written applications in the Superintendent's office.
Nominations of persons who are believed to be highly qualified shall also be
welcomed.
Ref: Ala. Code §16-11-16, 16-23-1.
Haleyville City
FILE: GBK
SUSPENSION
The Board of Education shall suspend or dismiss any person in its
employment for the following reasons: (1) immorality; (2) incompetence; (3)
insubordination; (4) willful neglect of duty, or (5) when the interests of the
school District so dictate.
The Superintendent has authority to temporarily suspend school personnel
when, in his opinion, the circumstances necessitate immediate action. Such
suspension shall be without loss of pay pending a hearing by the Board upon
the charges filed by the Superintendent.
Charges shall be stated in writing when required, as in the case of
tenured personnel, and the employee so charged shall be given an opportunity
to be fully and impartially heard by the Board upon not less than ten days'
written notice. Notice of the charges against him and the opportunity for a
hearing shall be served upon the employee by registered mail within five days
of the presentation of the charges to the Board. The hearing may be held at
the next regular meeting of the Board or at a special meeting called for that
purpose.
Personnel who are subsequently dismissed as a result of a hearing for
cancellation of an employment contract after having been suspended, shall not
receive compensation for the period of such suspension.
Ref: Ala. Code §16-4-8, 16-11-17, 16-12-16, 16-24-9.
Haleyville City
File: GBKA
REDUCTION OF STAFF PERSONNEL
The Haleyville City Board of Education shall have the sole and
exclusive prerogative to eliminate positions consistent with provisions of
state statutes and this policy. Elimination of positions may result from the
following reasons: decrease in student enrollment, changes in curriculum,
financial exigency, consolidation or reorganization of schools or any other
justifiable cause. Reduction in force shall be non-punitive and
non-discriminatory.
The provisions for this Reduction in Force policy shall
be applicable to tenured personnel only.
Prior to commencing any action to effect a reduction in personnel, the
Board of Education will attempt to effectuate the reduction in staff by:
1.
2.
3.
4.
5.
6.
A.
Voluntary retirements
Voluntary resignations
Voluntary leaves of absence
Voluntary transfers
Administration-initiated transfer of existing staff members.
Non-renewal of non-tenured teachers where appropriate.
Definitions
1. The term "days" shall mean days excluding Saturday, Sunday, and
holidays.
2. The term "teachers" is as defined by state statutes.
3. The term "seniority" shall be determined by date of Board approval for
employment. Seniority shall be considered to be years of consecutive,
uninterrupted tenured service in Haleyville City Schools by
professionally certificated personnel, less any interruptions that
have been covered by an approved leave by the Board of Education.
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B.
Procedure:
1. If a teacher has attained tenured status, his/her contract may be
terminated because of elimination of the position to which the
teacher was appointed if no other position exists to which the
certified employee may be appointed if certified and qualified. No
tenured teacher shall be dismissed when a position exists which is
either vacant or occupied by a non-tenured teacher and for which
the tenured teacher is qualified, certified, or immediately
certifiable.
2. In making personnel reduction decisions among tenured teachers,
the Board shall consider all relevant criteria, but shall place
major emphasis upon the following: (not listed in order of
priority)
a.
Qualification to teach particular subjects as determined by
certification, teaching experience, and educational
background.
b.
Length of teaching service in the school system by years.
c.
Total length of service in education.
d.
Teaching performance.
3. The name of a tenured employee who has been dismissed shall be
placed upon a recall list and remain on such list for one year.
Any tenured teacher desiring to be placed on the recall list for
an additional year should apply in writing by registered mail for
retention of his or her name on said list. This should be done on
or before July 1. Any teacher who for any reason wishes to be
removed from the recall list should notify the Superintendent by
letter. The recall list will be posted on a Central Office
bulletin board. It is the responsibility of the dismissed teacher
to advise the Superintendent of the areas in which he/she is
immediately certifiable.
4. No new employee shall be hired to fill a position for which a
tenured employee on the recall list is qualified and certified or
immediately certifiable. In cases where more than one employee on
the recall list is qualified, certified, or immediately
certifiable for a particular position to be filled, employees
shall be given preference according to (2) above.
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5. Any teacher on the recall list shall receive by registered letter a
written offer of reappointment as far in advance as possible. The
teacher shall accept or reject the appointment in writing by
registered letter within one calendar week of receipt of the offer or
the offer shall be deemed to be rejected. A teacher may refuse to
accept an offered assignment and remain on the recall list.
6.
No employee who has been dismissed shall be entitled to payment or
accrual of any compensation or fringe benefits, whether or not he/she
remains on the recall list. However, an employee who is re-appointed
shall be entitled to reinstatement of any benefits earned or accrued
at the time of dismissal, and further accrual of salary increments
and fringe benefits shall resume at the previous/level prior to
dismissal. No years of dismissal will be credited as years of service
for compensation or retirement purposes.
7. It is understood that a dismissal is a termination of employment
subject to administrative and/or judicial review in the manner set
forth in the relevant statutes.
8.
Employees in specially funded programs (i.e., federal programs) shall
be subject to the same R.I.F. policies as other school employees.
Adopted:
9-18-86
Haleyville City
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TENURE
In accordance with state law, all persons regularly certified by the teacher certificating authority
who may be employed as instructors, principals or supervisors within the School District shall attain
tenure (continuing service status) after having served under contract as a teacher in the School District
for three consecutive school years and shall thereafter be re-employed in the School District for the succeeding
school year.
Before reemployment for a second or third year or for continuing contract, each probationary
employee shall have received from his principal and/or other supervisor as applicable a recommendation of
approval. All recommendations to place personnel on continuing service status shall be made to the Board
by the Superintendent of Education. The contract of tenured employees shall remain in full force unless
superceded by a new contract signed by both parties or cancelled in accordance with applicable laws.
A teacher who has gained tenure (continuing service status) and who is promoted to principal or
supervisor shall serve for three consecutive years and be re-employed for a fourth year in said capacity
before gaining tenure as a principal or supervisor. The promotion shall in no way jeopardize the
employee's original tenure status as a teacher.
Ref:
Ala. Code §16-24-1, 16-24-2 (a), (b), 16-24-3, 16-24-8, 16-24-9,
16-24-10 to -13, 16-24-3, 16-25-10.
Haleyville City
FILE:
GBM
TRANSFER
The Board of Education may transfer any teacher, including personnel
employed as principals and supervisors, upon the recommendation of the
Superintendent of Education, for any succeeding scholastic year, from one
position, school or grade to another by giving written notice to the teacher
of such intention to transfer. Such transfer shall be without loss of
status or violation of contract and shall not be for political or personal
reasons.
The Board may transfer any teacher only in accordance with
applicable state law.
Other considerations for transfer of personnel shall be:
1.
In the event a court order or deduction in teacher units due to de
creasing enrollment, or for other valid reasons, requires teacher
transfers after volunteers have been depleted, the remaining
transfers shall be made on the basis of system-wide seniority, all
other qualifications being equal. Teachers shall not be transferred
to subjects or grades or other classes outside the scope of their
teaching certificates and/or their major or minor fields of study.
2.
The teacher who is involuntarily transferred shall be placed in
his/her original or comparable position when such is available.
3.
In emergency cases, transfers may be made for administrative reasons
which directly benefit the school system (for example: personality
conflicts between teachers, or teachers and administrators).
4.
Written notice of the Board's intent to transfer shall be given the
teacher at least thirty (30) days prior to action by the Board.
Voluntary Transfers
Teachers who desire to transfer to another building or work assignment
shall file a written statement of such desire with the Superintendent at the
time of the annual questionnaire relative to plans for the forthcoming year.
Such statement shall include the grade and/or subject to which the
teacher desires to be assigned and the school or schools to which
he/she desires to transfer in order of preference.
The cutoff date
for voluntary transfer requests will always be five (5) days prior to
Haleyville City
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FILE: GBM
the date set for Teacher Institute Day.
Transfers made during the
school year will be only in event of extreme emergency.
Voluntary request
for teacher transfers will not be accepted or officially recommended
by the Superintendent after this time period.
Every effort will be made to honor the Haleyville City requests for
transfers.
Teachers who have requested in writing a voluntary transfer to
another school shall be informed of all existing vacancies.
(All employee
position vacancies will be posted – see CGD).
If more than one teacher in the Haleyville School System applies for the
same position,
seniority in the school system shall be the determining factor
for selection from those applicants who are qualified for the position.
Ref: Ala. Code l6-24-l to -13, 16-24-30 to -38; Bramlett v. Alabama State
Tenure Commission, 341 So. 2d 727 (1977); Tenure Commission v. Anniston Board
of Education , 325, So, 2d 750 (1976); Greene v. County Board of Education of
Calhoun County, 197 S. .2d 771 (1967); Marshall County Board of Education v.
State Tenure Commission, 280 So. 2d 114 (1973).
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FILE: GBN
SEPARATION
The Board of Education may cancel the employment contract of any employee or teacher on
continuing service status for incompetency, insubordination, neglect of duty, immorality, justifiable
decrease in the number of teaching positions or any good and just cause, but cancellation may not be
made for political or personal reasons.
Cancellation of an employment contract shall be based on and made only after written and signed
charges have been filed with the Board. Any cancellation of contract or dismissal of any employee shall
be made strictly in accordance with Chapter 24 of Title 16 of the Code of Alabama.
The Board, if it decides to proceed upon the charges, shall so notify the employee in writing,
stating the charges brought against him which form the basis for proposed contract cancellation and
shall arrange for a hearing to be held in accordance with due process provisions of the law, such hearing
to be public or private at the option of the employee. As Secretary of the Board, the Superintendent shall
provide notice of the Board's intent to the employee in the prescribed manner.
In no case will separation of personnel be based on political or personal reasons nor shall any
separations be of such nature as to be otherwise considered arbitrarily unjust, capricious, discriminatory
and, as such, legally indefensible.
Ref: Ala. Code §§16-4-8, 16-10-9, 16-11-2, 16-11-17, 16-12-16, 16-24-8, 16-24-9,
16-24-10, 16-24-12; Foster v. Blount County Board of Education, 340 So.
2d 751 (1976); Singleton v. Jackson Municipal Separate School District,
419 F. 2d 1211 (5th Cir. 1970); Pickens County Board of Education v.
Keasler, 82 So. 2d 197 (Ala. 1955); Robinsonv. Brown, 328 So. 2d 291
(1976).
Haleyville City
FILE: GBO
RESIGNATION
The Board of Education requires certified employees who wish to terminate
employment to provide written notice to the Superintendent's office as soon as
the decision is final, but only after such action has been reported to and
discussed with the principal concerned. Notice of resignation, which is to be
effective at the close of a school year shall be sent to the Superintendent’s
office before may 1 of that year. A teacher may decide to cancel his contract
after school has been dismissed for the summer. Such a resignation by law,
however, shall be submitted at least 45 days before the date set for the opening
of school.
Ref:
Ala. Code §16-24-11, 16-24-12.
Haleyville City
FILE: GBR
WORKING CONDITION
(JOB RELATED INJURY)
Upon the recommendation of the Superintendent of Education the Haleyville City
Board of Education hereby adopts the follow policy to be followed in cases wherein
an employee of the Haleyville Board of Education is injured while on duty.
The salary of an employee of the Haleyville City Board of Education will be
continued for a period of not more than ninety (90) days at 100% of his/her regular
daily salary for each day that he/she is absent due to a job related injury. This
payment is additionally limited by the following conditions:
1. The absence must be the result of a job-related injury as validated by
investigation of the accident resulting in the injury. The accident investigation
will be conducted by the Chairperson of the Board's Safety Committee. If medical
consultation is needed as a result of the injury, a physician will be selected by
the Board from a list of all licensed physicians in Haleyville, to provide such
consultation. The physician selected for consultation must not be the family
physician of the injured employee nor the physician initially providing treatment
as a result of the alleged job related injury.
The Board under Alabama law retains the right to select the physician to provide
treatment to employees of the Board who are injured on the job.
2. Payments are not for total disabilities, but only for temporary disabilities where
there is a reasonable expectation of the employee's return to work.
3. An employee may be requested to submit evidence to the Safety Committee of the
Board of Education that assists in demonstrating that the injury is a job related
injury. The Board will grant retroactive benefit of this policy when it is shown
that the employee's claim was presented in a reasonably prompt fashion, as it is
understood that a claim for this type cannot be made until after a disabling injury
has occurred. The employee may secure the assistance of any person, agent, or
attorney that he/she may choose in presenting this evidence related to an alleged
work related injury.
4. This payment is in lieu of sick leave; however, employee say elect to use
accumulated sick leave to cover all or part of absences due to a job related
injury.
Forms for making a claim with the Alabama State Board of Adjustments shall be
available at each building or school wherein employees work and a notice warded in a
manner to inform the employees of their availability shall be conspicuously posted
in all such building. The notice shall also state that employees of the Haleyville
Board of Education may have a right to payment from the State Board of Adjustments
for partial or total permanent disability.
Act 96-758
Haleyville City Board of Education
Approved 8/8/96
FILE: GBRA
HEALTH EXAMINATIONS
The Board of Education, in accordance with statutory requirements, shall
require a physical examination for tuberculosis, including adequate laboratory
tests and x-rays, of all employees of the Board. Such examinations, tests and xrays shall be made by the local health department, or, the employee may be
examined at his own expense by a private physician.
If the results of such examination indicate the presence of tuberculosis in
an infectious state, the employee shall be ineligible for further service until
satisfactory proof of recovery is furnished.
Ref:
Ala. Code §16-22-3, 16-11-2, 16-11-9.
Haleyville City
FILE: GBRG
NONSCHOOL EMPLOYMENT
The Haleyville City Board of Education shall not prohibit outside employment
by an employee. Under no condition, however, will the Board permit outside work
by an employee to interfere with his efficiency in carrying out his
responsibilities. The Board reserves the authority to deny any employee the
privilege of working at another job if, in the Board's opinion, such employment
lessens or interferes with the employee's efficiency and work in his assigned
duties.
Haleyville City
FILE: GBRH
PROFESSIONAL LEAVES
AND ABSENCES
The Board of Education recognizes a distinct need for professional leave
for personnel in order to further enrich the instructional program.' The Board
of Education may grant professional leave to an employee wishing to attend any
educationally related conference, meeting, or convention, if such attendance
is considered to be in the best interests of the School District. The Board
may pay all or any part of expenses of any personnel whom it may direct to
represent it at any such professional or educational meeting or in visitation
to another-school system. In all such cases, prior approval for said expenses
must be given by the Board.
Application and notification to attend a conference or similar
educational meeting shall be made and approved two weeks in advance.
Personnel of the School District shall be permitted to serve on but one
accreditational study per year, unless special permission is granted by the
Superintendent and Board.
The Board will consider a request for a leave of absence when such a
request is submitted to the Superintendent in writing. As stipulated in Ala.
Code §16-24-13 a leave of absence may only be granted for good cause to
employees with continuing service status. A written request for a leave of
absence should clearly identify and describe the reason for requesting a leave
of absence and demonstrate why the Board should consider the request are for
good cause.
The following are examples of reasons for requesting a leave of absence
the Board will consider for good cause:
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1.
2.
3.
Professional study and development
Prolonged illness
Pregnancy
All leaves of absence shall be without pay. The Board may extend a leave of absence for up
to one additional year provided circumstances deem such an extension justifiable.
Revised: January, 1984
Ref: Ala. Code §16-12-10, 16-12-21, 16-23-12, 16-23-13, 16-24-13.
Haleyville City
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PERSONAL LEAVE OR ABSENCE
The Haleyville City Board of Education shall consider requests for all
leaves of absence based on the employee's written application. Application for
leaves of absence shall be submitted far enough in advance for a decision to be
rendered prior to the date leave is to commence whenever possible. Upon proper
submission of an application for leave of absence, the Board shall approve or
deny such requests based on recommendations of the Superintendent and/or
principal. All leaves of absence shall be spent in accordance with state law and
other pertinent rules and regulations as may be established by the Superintendent
or his staff.
An employee returning from a leave of absence shall be permitted to return
to the same position previously held. Notification of return or non-return from
leave shall be given to the Superintendent in writing at least 45 days prior to
anticipated resumption of duties.
Ref:
Ala. Code §16-11-9, 16-12-21.
Haleyville City
FILE: GBRI/GC
FAMILY AND MEDICAL LEAVE FOR PERSONNEL
It is the policy of the Board to make available to eligible employees of the School System Family and
Medical Leave in accordance with the Family and Medical Leave Act (FMLA). The leave will be without pay
for up to 12 weeks in any 12 month period, will be gender-neutral, and may be taken for one or more of the
following reasons:
1.
2.
3.
4.
A.
Birth of a child.
Adoption of a child or placement of a foster child.
Care of a sick spouse, child, or parent
Serious health condition of the employee.
DEFINITIONS
1.
2.
B.
Eligible employee - Means one employed with the School System for at least 12
months during which time the employee worked at least 1,250 hours.
Health Care Provider - Means a state licensed medical doctor.
3.
Family Member - Means a legal spouse, biological parent(s), and a biological
son or daughter, an adopted or foster child, or stepchild, or a legal ward, or a child
of a person standing in loco parentis who is under 18 years of age or 18 years of
age or older and incapable of selfcare.
4.
Parent - Means the biological parent of an employee or an individual who stood
in loco parentis to any employee when the employee was a minor.
5.
Serious Health Condition - Means an illness, injury, impairment, or physical
or mental condition involving inpatient or continuing treatment by a health
care provider.
6.
Spouse - Means a husband or wife, as the case may be.
7.
Week - Means a workweek.
ELIGIBILITY FOR FAMILY AND MEDICAL LEAVE
1.
The employee must have been employed by the Board for at least 12 months and for
at least 1,250 hours during the prior 12-month period.
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FILE: GBRI/GC
2.
Upon the birth of a child, the mother is eligible for up to 12 weeks of leave under the
FMLA. The law provides that when the mother's leave period is over, the child’s
father is eligible for up to 12 weeks of leave. However, if both parents are
employees of the Board, the aggregate amount of leave granted to both parents
during any 12 months is limited to a total of 12 weeks. The mother shall utilize any
accrued sick leave, and may utilize paid accrued personal leave, and/or accrued
vacation leave as a part of the 12 weeks FMLA leave, any such leave shall be taken in
accordance with the Sick Leave Policy filed: GALB: the Maternity Leave for
Personnel Policy filed: GBRIC; the application Vacation Leave Policy filed:
GBRK; and the Personal Leave Policy filed: GBRI.
3. In the event a child is placed in an employee's home for adoption or foster care, the
employee is eligible for up to 12 weeks of leave under FMLA. The employee may
utilize any accrued paid personal leave and/or accrued vacation leave as a part of the
12 weeks FMLA leave provided such leave is taken in accordance with the applicable
Vacation Leave Policy filed: GBRK; and the applicable Personal Leave Policy
filed: GBRI.
4. In the event of a serious health condition of an employee or a family member as
determined by a licensed physician, the employee is eligible for leave under the
FMLA for up to 12 weeks. In such case, the employee must utilize any available
accrued sick leave and may utilize paid personal leave, and/or any authorized paid
vacation as a part of the FMLA 12-week leave period, any such leave shall be taken
in accordance with the Sick Leave Policy filed: GBRIB; the applicable Vacation
Leave Policy filed: GBRK; and the applicable Personal Leave Policy filed: GBRI.
NOTE:
The entitlement to leave for birth or placement of a child for adoption or foster care
expires at the end of the 12-month period beginning on the date of the birth or
placement. However, if both parents are employed by the Board, the aggregate
amount of leave granted to both parents in such instances will not exceed 12 weeks in
any 12 month period.
NOTE:
The Board will not permit the use of personal leave and/or vacation leave in
relation to FMLA leave when such leave is not permitted by state statute, State
Board of Education Policy, or Board Policy.
5. The Board will require that paid leave be taken before granting unpaid leave.
Unpaid leave granted in compliance with the Act, when combined with paid
leave available to an employee, shall not exceed a combined total of 12 weeks.
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FILE: GBRI/GC
C.
INTERMITTENT LEAVE OR REDUCED LEAVE TIME
Leave granted for the birth of a child or placement if a child for adoption or foster care may not be
taken on an intermittent or reduced leave basis unless agreed to by Board and the employee. However, when
leave is taken to care for a sick family member or due to the employee's own serious health condition, leave
may be taken intermittently or on a reduced leave basis when medically necessary.
If an employee requests intermittent leave or leave on a reduced leave basis due to the serious health
condition of the employee or of a family member and the leave is foreseeable based on planned medical
treatment, the Board may require the employee to transfer to a temporary alternative job (where available) for
which the employee is qualified and which better accommodates the leave than the employee's regular job.
However, the temporary job will have the equivalent pay and benefits of the employee's regular job.
D.
NOTICE OF LEAVE AND INITIAL CERTIFICATION
An employee requesting leave under the provisions of the FMLA is required to give notice to the Board
as to when leave is to be taken.
1.
Birth or Placement of a Child, Adoption, or Foster Care –
A 30-day written notice of intent to take FMLA leave is required. If the date of birth
or placement requires leave to begin in less than 30 days, the employee must provide
such notice as soon as practicable.
2.
Serious Health Condition of the Employee or Family Member Where the necessity for FMLA leave is due to the serious health condition of a family
member or of the employee and is foreseeable based on planned medical treatment,
the employee must give at least 30 days written notice or notice as soon as
practicable, if treatment starts in less than 30 days.
3.
Certification - For any leave requested based on the serious health condition of
the employee or of a family member, the employee must provide certification from
a state licensed medical doctor supporting the request for leave. The employee
must provide a copy of the certification to the Board in a "timely manner." The
certification must contain the following information:
*
The date the serious health condition began.
*
The probable duration of the condition.
*
The pertinent medical facts regarding the condition.
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*
If the leave is based on the care of the spouse, child, or parent, a statement that the
employee is needed to provide the care and an estimate of the amount of time the
care will need to be continued.
*
If the leave is based on the employee's own serious health condition, a statement
that the employee is unable to perform the functions of the job.
*
E.
In the case of intermittent leave or leave on a reduced schedule for planned medical
treatment, the dates of treatment are expected to be given and the duration of the
treatment.
PROCEDURE FOR GIVING NOTICE
The employee will give written notice on the Family and Medical Leave Form to the employee's
immediate supervisor in accordance with criteria outlined under the "Notice of Leave and Initial Certification
Section" of this policy. Failure to give notice may lead to denial of the request for leave.
F.
MEDICAL TREATMENT
The employee must make a reasonable effort to schedule the medical treatment so as not to unduly
disrupt the operations of the Board, subject to the approval of the health care provider. Where the need for
leave is unforeseeable, notice as soon as practicable is required.
G.
RECERTIFICATION OF HEALTH CONDITION
The Board may at its discretion require:
1.
2.
The employee to report periodically on his or her health status.
3.
The employee's stated intention to return to work.
4.
H.
The employee to provide later certification "on a reasonable basis" as to the
status of the health condition for which leave was granted.
The employee to obtain certification from an authorized health care provider
verifying that the employee is able to resume work when the employee is taking
leave due to the employee's serious health condition.
SUBSEQUENT (SECOND & THIRD) MEDICAL OPINIONS
The Board at its discretion and expense may require the employee to get a second medical
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FILE: GBRI/GC
opinion. In such instance, the second health care provider will be designated by the Board; but, that provider
will not be an employee of the Board. If the medical opinions of the employee's health care provider and the
opinion of the medical official designated by the Board conflict, the Board at its discretion and expense may
require a third medical opinion by a medical official jointly designated by the Board and the employee. The
opinion of the third provider will be final.
I.
MAINTENANCE OF BENEFITS
Health insurance coverage must be maintained under any group health plan for any employee
requesting and being granted leave under FMLA. The coverage will be continued for the duration of the leave
at the same level and under the same conditions coverage would have been provided if no leave had been
taken.
J.
ENTITLEMENT TO REEMPLOYMENT AND BENEFITS
With limited exceptions, an eligible employee who takes leave will be entitled to be restored to his or
her vacated job or to an equivalent position with equivalent pay, benefits, and other terms and conditions of
employment. No employment benefits that accrued before the date leave began will be lost. An employee is
not entitled to an accrual of any seniority or employment benefits (personal leave, vacation leave, etc.) that
would have occurred during the leave period. Sick leave days will be governed by sick leave policy.
K.
FAIR LABOR STANDARDS ACT
Providing unpaid leave will not affect an employee's status as an exempt employee under the Fair
Labor Standards Act provisions governing overtime pay.
L.
UNEMPLOYMENT COMPENSATION
During the FMLA leave period the employee is not entitled to unemployment compensation, even if
the leave is unpaid.
LEGAL REF:
Federal Family and Medical Leave Act of 1993
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FAMILY AND MEDICAL LEAVE REQUEST FORM
HALEYVILLE CITY BOARD OF EDUCATION
2011 20TH. STREET
HALEYVILLE, AL. 35565
*******************************************************************************************************
To:
Superintendent
From:
_______________________________________
Subject:
Family and Medical Leave
Eligibility: To be eligible for Family and Medical Leave, an employee must have been employed with the Board for
at least 12 months and have worked for at least 1,250 hours during the past 12months.
Reasons: Family and Medical Leave may be requested only for the following reasons: a) Birth of a child, b) Adoption
or placement of a child, c) Care of sick spouse, child, or parent, and d) Serious health condition of an employee.
Date:
_____________________________
School: _____________________________
*******************************************************************************************************
I hereby request Family and Medical Leave from my official duties due to the
following reason:
()
Birth of a child
()
Adoption of a child
()
Placement of foster child
()
Care of a sick spouse
()
Serious personal health condition
()
Care of a sick child
()
Care of a sick parent
The expected date on which I would like to begin such leave is_____________________.
Month
Day
Year
The date on which I expect to resume my regular duties is_________________________.
Month
Day
Year
Use of accrued leave days
Conditions: For the birth of a child, care of a sick spouse, child or parent, or serious health condition of the employee an
employee may use accrued sick leave, personal leave, or vacation days as a part of FMLA leave. For the adoption of a child
or placement of a foster child an employee may use accrued personal leave or vacation leave as a part of FMLA leave.
I would like to use the following accumulated leave as a part of my approved Family and
Medical Leave:
( ) Sick leave
----Number of days to be used_______________________.
( ) Personal leave ----Number of days to be used_______________________.
( ) Vacation days ----Number of days to be used_______________________.
Note: Use of accrued leave days must be approved in advance of beginning Family and Medical Leave.
I have read the Family and Medical Leave policy and I am making this request being fully cognizant of its terms and conditions.
Signature____________________________________Date_____________________
Employee
Approved____________________________________Date______________________
Superintendent
Minutes 2/17/98
FILE: GBRIA
PERSONAL LEAVES AND ABSENCES FOR
PROFESSIONAL PERSONNEL
Each certified teacher and other certified staff members shall be entitled to
five [5] days of non-cumulative personal leave annually, to be granted upon
request of the teacher or staff member. The following provisions shall apply:
1. In order to protect the educational interest of students, it is suggested
that personal leave not be taken during the first or last two weeks of
school, or immediately before or after a school holiday.
2. The first two days granted will be at no cost to the employee and shall
be considered as the days paid by the State. The remaining three days are
granted by the Board, based on the number of years of experience in the
Haleyville City School System and will be effective for employees as of
October 1, 1990 and each October hereafter.
a. For employees with less than ten years of experience, two of the five
days will be paid by the State. The employee will be required to pay
the cost of the substitute for the remaining three days.
b. For employees with ten years of experience, the Board of Education
will pay the substitute for one additional day.
c. For employees with fifteen years of experience, the Board of Education
will pay the substitute for two additional days.
d. For employees with twenty years of experience, the Board of Education
will pay the substitute for three additional days.
e. For certified employees with ten or more years of experience, who do
not use any personal leave the Board will pay a longevity payment of
$100 plus the two days paid by the state at the substitute rate.
3. Reimbursement for unused State paid personal leave days and unused Board
paid personal leave days shall be included in the August payroll check.
Such days shall be reimbursed at the rate paid regular substitute
teachers in the System. The date for determining the number of days to be
reimbursed shall be June 30 each year. No reimbursement shall be made for
any of the unused personal leave days granted by the Board where its
employee pays for the substitute.
4. Teachers and other staff members must notify their principal or
supervisor prior to taking a personal leave.
Page 1 of 2
File: GBRIA
5. Teachers and other staff members are encouraged to notify their
principal or supervisor as far in advance as possible before taking
personal leave, although it is recognized that advance notification is
not always possible. Teachers and other staff members are expected to
ensure that adequate and complete lesson plans are available when such
leave is taken.
6. A teacher or staff member's annual entitlement to the paid personal
leave is not fully gained unless the teacher or staff member serves
throughout the school year. If a teacher or staff member serves only
one (1) semester with pay, he/she shall be entitled to two and one half
[2 ½] days of leave while the additional two and one half [2 ½] days
of personal leave would be available to the person replacing the
teacher or staff member.
7. Personal leave days are to be reported as personal leave; no other
explanation is required. Such leave is at the discretion of the
employee and may be for personal, business, professional or any other
reason[s).
Haleyville City
Minutes of 7/31/90
Page 2 of 2
Fi I e: GBRIA
PERSONAL LEAVES AND ABSENCES FOR
NONCERTIFIED PERSONNEL
Each non-certified employee shall be entitled to five [5) days of
non-cumulative personal leave annually, to be granted upon request of the
employee. The following provisions shall apply:
I
1.
In order to protect the educational interest of students, it is
suggested that personal leave not be taken during the first or last
two weeks of school, or immediately before or after a school holiday.
2.
The first two days granted will be at no cost to the employee shall be
considered as the days paid by the State. The remaining three days are
granted by the Board, based on the number of years of experience in
the Haleyville City School System and will be effective for employees as
of October 1, 1990 and each October hereafter.
3.
4.
a.
Employees with less than ten years of experience will be granted
two days by the Board.
b.
For employees with ten years of experience, the Board of Education
will pay the substitute for one day for a total of three (3)
personal leave days.
c.
For employees with fifteen years of experience, the Board of
Education will pay the substitute for two days for a total of
four (4) personal leave days.
d.
For employees with twenty years of experience, the Board of
Education will pay the substitute for three [3] days for a total
of five (5) personal leave days.
e.
For non-certified employees with ten or more years of experience,
who do not use any personal leave, the Board will pay a longevity
payment of two days at the substitute rate.
Reimbursement for unused State paid personal leave days and unused
Board paid personal leave days shall be included in the August payroll
check. Such days shall be reimbursed at the rate paid regular
substitutes in the System. The date for determining the number of days
to be reimbursed shall be June 30 each year. No reimbursement shall be
made for any of the unused personal leave days granted by the Board
where its employee pays for the substitute.
Non-certified personnel must notify their immediate supervisor prior
to taking personal leave.
Page 1 of 2
File: GBRIA
5.
Non-certified personnel are encouraged to notify their immediate
supervisor as far in advance as possible before taking personal leave,
although it is recognized that advance notification is not always
possible.
6.
A non-certified employee's annual entitlement to paid personal leave is
not fully gained unless the employee serves throughout the school year;
therefore, if an employee serves only one semester with pay, he/she shall
be entitled to two and one half (2 ½) days of leave, while the other two and
one half (2½) days would be available to the person replacing the
employee.
7.
Personal leave days are to be reported as personal leave; no other
explanation is required. Such leave is at the discretion of the employee
and may be for personal, business, professional, or any other reason.
Haleyville City
Minutes of 7/31/90
Page 2 of 2
ILLNESS
(SICK LEAVE)
FILE: GBRIB
Days
Sick leave is defined as the absence from regular duty by an employee
because of the following:
A.
Personal illness;
B.
Bodily injury which incapacitates the employee;
C.
Death in the immediate family of the employee (husband, wife,
father, mother, son, daughter, br6ther, sister, father-in-law,
mother-in-law, son-in-law, daughter-in-law, nephew, niece,
granddaughter, grandson, grandfather, grandmother, uncle and aunt);
D.
Where unusually strong personal ties exist because of an employee's
having been supported or educated by a person of some relationship
other than those listed, this relationship may be recognized for
leave purposes. In such cases the employee concerned shall file with
the Board of Education a written statement of the circumstances
which justify an exception to the general rule;
E.
Attendance to an ill member of the immediate family (husband, wife,
father, mother, son, daughter, brother, sister) of the employee, or
a person standing in loco parentis.
Employees employed on a nine-month basis shall be allowed nine days of
sick leave per year, employees who are employed on a ten month basis shall be
allowed ten sick leave days per year, and twelve month employees shall be
allowed twelve days per year.
Employees may accumulate sick leave at the rate of one (1) day per month
up to 225 days. In no cases shall sick leave be used until it has been earned.
Upon proper verification of the previous employing Board of Education,
personnel employed by the Board of Education may transfer up to 225 days of
sick leave from another Alabama School District.
Personnel who are absent for reasons other than those herein listed shall
have the amount of pay the employee would have normally received for a day's
teaching deducted from his salary.
Ref:
Ala. Code §16-3-36, 16-12-21
Haleyville City
Adopted 9/28/95
FILE: GBRIC
TEMPORARY DISABILITY
The
following shall be the policy of the Haleyville City Board of
Education concerning the taking of temporary disability for maternity
purposes.
1.
The length of time an employee may work will be determined by
the employee and her physician. The welfare of the students
is paramount and impairment of the employee's personal efficiency
demands that she consider the student's welfare above her personal
desires.
2.
Proper notification shall be made to the principal and Superintendent
in her early stages of pregnancy.
3.
The employee should notify the Superintendent through the principal
of their anticipated departure and return dates as soon as possible
but in no case less than 30 days prior to departure, at which time the
administration will take the necessary adjustment for continuance of
classes.
4.
Sick leave may be taken upon physician's recommendation, i.e., when
the teacher is unable to perform her job adequately. This refers to
the period of time when the employee is under a doctor's care,
hospitalized, or confined to bed because of pregnancy or childbirth.
5.
The employee must file with the Superintendent a medical certificate
from her physician attesting to her physical fitness to teach upon her
return from temporary disability.
6.
The teacher shall be eligible for re-employment subsequent to
physician's approval following delivery. All rights of tenured
employees will be observed in accordance with laws of the State of
Alabama.
7.
Accumulated sick leave may, at the option of the teacher, be included
in leave disabilities for maternity.
NOTE:
Ref:
Equal Employment Opportunity Commission rules, "for all 'job related'
purposes, pregnancies are disabilities, and no plan which bars one sex
from coverage, conforms to Title VII of the Civil Rights Act of 1964."
The term "teacher", as used above shall include any instructor,
principal, other administrator or supervisor.
Title IX of Education Amendments of 1972.
Haleyville City
FILE: GBRIH*
JURY DUTY
The Board of Education shall grant a leave of absence to any regularly
employed person of the school system who has been called or subpoenaed to
serve jury duty. Such leave shall be granted for the period of time required
to service such jury duty without loss of leave or other benefits.
Anyone serving on jury duty shall receive his regular salary less any
compensation he receives as juror. Said employee shall be responsible for
submitting verification of call or subpoena for jury duty and reporting any
compensation received as juror to the Superintendent or his designee to be
eligible to receive leave for jury duty. Any employee abusing said leave shall
be subject to disciplinary action.
Ref: Ala. Code §16-12-21, 12-16-8.
Haleyville City
FILE: GBRJ
SUBSTITUTE TEACHERS
The Board of Education shall approve a list of qualified individuals to
serve as substitute teachers within the School District. The Superintendent shall
prepare the list, assuring that all those listed are properly qualified.
Principals or their designated representatives shall call substitute teachers
from the approved list in case of absence of a regular teacher. It shall be the
responsibility of the Principal and the regular teacher to ensure that the
substitute teacher has the necessary instructions and materials to teach
effectively, including textbooks, lesson plans, class rolls, schedules and an
outline of local school procedures. The substitute teacher shall provide the
regular teacher with a brief report of the day's activities. Substitute teachers
shall be paid at a rate set by the Board.
Haleyville City
FILE: GBRK
VACATION
The Board of Education shall allow all twelve-month professional and support
employees to take two-weeks vacation each summer (10 working days) The two-weeks
assumes continual employment from July 1 to June 30. If a 12-months employee has
been on duty less than twelve months vacation time will be reduced
proportionately.
Ref: Ala. Code §16-12-21.
Haleyville City
File: GBV
STAFF ACCEPTABLE USE AND INTERNET SAFETY POLICY
FOR THE COMPUTER NETWORK OF THE
HALEYVILLE CITY SCHOOL SYSTEM
The Haleyville City School System is pleased to make available to its employees access
to interconnected computer systems within the System and to the Internet, the worldwide
network that provides various means of accessing significant educational materials and
opportunities.
In order for the School District to be able to continue to make its computer network and
Internet access available, all users must take responsibility for appropriate and lawful use of this
access.
Below is the Acceptable Use and Internet Safety Policy of the School District and the
Data Acquisition Site that provides Internet access to the School District. Upon reviewing,
signing, and returning this Policy, each user will be given the opportunity to enjoy Internet access
at school and is agreeing to follow the Policy.
Listed below are the provisions of your agreement regarding computer network and
Internet use. If you have any questions about these provisions, you should contact the Technical
Coordinator. If any user violates this Policy, he or she may be subject to disciplinary action.
I. PERSONAL RESPONSIBILITY
By signing this Policy, you are agreeing not only to follow the rules in this Policy, but
also are agreeing to report any misuse of the network to the Technical Coordinator. Misuse
means any violations of this Policy or any other use that is not included in the Policy, but has the
effect of harming another or his or her property.
II. TERM OF THE PERMITTED USE
A user who submits to the School, as directed, a properly signed Policy and follows the
Policy to which he or she has agreed will have computer network and Internet access. Users will
be asked to sign a new Policy each year during which they are employees in the School District.
III. ACCEPTABLE USES
A. Educational Purposes Only. The School District is providing access to its computer
networks and the Internet for educational purposes only. If you have any doubt about
whether a contemplated activity is educational, you may consult with the Technology
Coordinator to help you decide if a use is appropriate.
Haleyville City
Minutes 4/29/02
Page 1 of 5
File: GBV
B. Unacceptable Uses of Network. Among the uses that are considered unacceptable and
which constitute a violation of this Policy are the following:
1. uses that violate the law or encourage others to violate the law. Don’t transmit
offensive or harassing messages, offer for sale or use any substance the possession or
use of which is prohibited by the School District’s Student Discipline Policy, view,
transmit or download pornographic materials or materials that encourage others to
violate the law, intrude into the networks or computers of others, and download or
transmit confidential, trade secret information, or copyrighted materials. Even if
materials on the networks are not marked with the copyright symbol, you should
assume that all materials are protected unless there is explicit permission on the
materials to use them.
2. uses that cause harm to others or damage to their property. For example, don’t
engage in defamation (harming another’s reputation by lies), employ another’s user
identifier that misleads message recipients into believing that someone other than you
is communicating or otherwise using her/his access to the network or the Internet,
upload a worm, virus, “trojan horse,” “time bomb” or other harmful form of
programming or vandalism, participate in “hacking” activities or any form of
unauthorized access to other computers, networks, or information systems.
3. uses that jeopardize the security of user access and of the computer network or
other networks on the Internet. For example, don’t disclose or share any password
with others, don’t impersonate another user.
C. Netiquette. All users must abide by rules of network etiquette when using the network
for emailing, chatting, or video conferencing, which include the following:
• Be polite. Use appropriate language. No swearing, vulgarities, or suggestive,
obscene, belligerent, or threatening language.
• Avoid language and uses that may be offensive to other users. Don’t use access to
make, distribute, or redistribute jokes, stories, or other material that is based upon
slurs or stereotypes relating to race, gender, ethnicity, nationality, religion, or sexual
orientation.
• Don’t assume that a sender of e-mail is giving his or her permission for you to
forward or redistribute the message to third parties or to give his/her e-mail address
to third parties. This should only be done with permission or when you know that the
individual would have no objection.
• Be considerate when sending attachments with e-mail. Be sure that the file is not too
large to be accommodated by the recipient’s system and is in a format that the
recipient can open.
Haleyville City
Minutes 4/29/02
Page 2 of 5
File: GBV
IV. INTERNET SAFETY
A. General Warning; Individual Responsibility of Users. All users are advised that
access to the electronic network may include the potential for access to materials
inappropriate for school-aged pupils. Every user must take responsibility for his or her
use of the computer network and Internet and stay away from these sites. If a user
encounters a harmful or offensive site, he or she should report the encounter to the
Technology Coordinator.
B. “Hacking” and Other Illegal Activities. It is a violation of this Policy to use the
School’s computer network or the Internet to gain unauthorized access to other
computers or computer systems, or to attempt to gain such unauthorized access. Any use
which violates state or federal law relating to copyright, trade secrets, the distribution of
obscene or pornographic materials, or which violates any other applicable law or
municipal ordinance, is strictly prohibited.
C. Confidentiality of Student Information. Personally identifiable information
concerning students may not be disclosed or used in any way on the Internet without the
permission of a parent or guardian or, if the student is 18 or over, the permission of the
student himself/herself. Users should never give out private or confidential information
about students on the Internet.
D. Active Restriction Measures. The School, either by itself or in combination with the
Data Acquisition Site providing Internet access, will utilize filtering software or other
technologies to prevent users from accessing visual depictions that are (1) obscene, (2)
child pornography, or (3) harmful to minors. The School will also monitor the online
activities of users, through direct observation and/or technological means, to ensure that
users are not accessing such depictions or any other material that is inappropriate.
Internet filtering software or other technology-based protection systems may be
disabled by the Technology Coordinator, as necessary, for purposes of bona fide research
or other educational projects.
The term “harmful to minors” is defined by the Communications Act of 1934 (47 USC
Section 254 (h)(7), as meaning any picture, image, graphic image file, or other visual
depiction that taken as a whole and with respect to minors, appeals to a prurient interest
in nudity, sex, or excretion; depicts, describes, or represents, in a patently offensive way
with respect to what is suitable for minors, an actual or simulated sexual act or sexual
contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the
genitals; taken as a whole, lacks serious literary, artistic, political, or scientific value as
to minors.
Haleyville City
Minutes 4/29/02
Page 3 of 5
File: GBV
VI. FAILURE TO FOLLOW POLICY
The user’s use of the computer network and Internet is a privilege, not a right. A user
who violates this Policy, may be subject to disciplinary action.
VII. WARRANTIES/INDEMNIFICATION
The School District makes no warranties of any kind, either expressed or implied, in
connection with its provision of access to and use of its computer networks and the Internet
provided under this Policy. It shall not be responsible for any claims, losses, damages or costs
(including attorney’s fees) of any kind suffered, directly or indirectly, by any user arising out
of the user’s use of its computer networks or the internet under this Policy. By signing this
Policy, users are taking full responsibility for his or her use, and the user is agreeing to
indemnify and hold the School, the School District, the Data Acquisition Site that provides the
computer and Internet access opportunity to the School District and all of their administrators,
teachers, and staff harmless from any and all loss, costs, claims or damages resulting from the
user’s access to its computer network and the Internet, including but not limited to any fees or
charges incurred through purchases of goods or services by the user. The user agrees to
cooperate with the School in the event of the School’s initiating an investigation of a user’s
use of his or her access to its computer network and the Internet, whether that use is on a
School computer or on another computer outside the School Districts network.
VIII. UPDATES
Users may be asked from time to time to sign a new Policy, for example, to reflect
developments in the law or technology. Such new Policy must be signed if the user
wishes to continue to receive service.
Haleyville City
Minutes 4/29/02
Page 4 of 5
File: GBV
EMPLOYEE’S AGREEMENT
I have read, understand and agree to abide by the terms of the foregoing Acceptable Use and
Internet Safety Policy. Should I commit any violation or in any way misuse my access to the
School District’s computer network and the Internet, I understand and agree that disciplinary
action may he taken against me.
__________________________________________
Name (PRINT CLEARLY)
_______________________________
Home phone
______________________________________
Signature
_______________________________
Date
_____________________________________________________________________________
Address
Haleyville City
Minutes 4/29/02
Page 5 of 5
File: GBW
HALEYVILLE CITY SCHOOLS
POLICY STATEMENT
DRUG AND ALCOHOL ABUSE
Drug Screening for Extracurricular Students and Student Parking Privileges
The Haleyville City Board of Education values a safe, drug-free environment for all students. For this
reason, the Board has the right to conduct random unannounced drug screenings of students participating in
competitive extracurricular activities and the right to require any student desiring to drive a vehicle on school
property and/or park on school property, be subject to and submit to random drug tests at any time while on school
property, or participating in school sponsored events, as well as the right to conduct specific drug screening of
students whenever a coach, assistant coach, teacher, sponsor, band director, or other school official observes
circumstances which provide reasonable suspicion to believe that a student has used alcohol, illegal drugs or
otherwise violates the substance abuse policy.
Extracurricular Students:
The Haleyville City Board of Education values student participation in extracurricular
activities (ECA) for the opportunities it gives students to exhibit their talents and scholastic abilities as well as to
develop leadership skills. Because students who participate in ECA are role models for other students, they are a key
to reaching our goal of providing the best possible education program for all students. To achieve this goal and to
maximize the skills and talents of our students. a drug-free learning environment is crucial. Student athletes,
cheerleaders, and all extracurricular (defined as anything that is not regular classroom) participants in grades 7-12
shall be subject to drug and alcohol testing. Failure to comply with this policy will result in the student's loss of the
privilege to participate in ECA. The Board reserves the right to depart from this policy where it deems appropriate.
The guidelines contained within this document may be changed by the Board at any time, except where specifically
prohibited by law. Students covered by this policy will be informed of changes.
Parking Privileges:
It is the objective of the Haleyville City Board of Education to assure that all students who wish to take
advantage of the privilege of driving a vehicle on school property and/or parking a vehicle on school property, be
given the opportunity to do so in a safe, drug free environment, and that all students exercising the privilege of
driving and parking on school property, be completely free of the effects of alcohol, and/or the presence of other
illegal or controlled substances. In an effort to meet this objective, the Board reserves the right to require any
student desiring to drive a vehicle on school property and/or park on school property, be subject to and submit to
random drug tests at any time while on school property, or participating in school sponsored events.
The Board will allow local principals to designate such other and additional requirements for the privilege
of driving a vehicle on school property and/or parking a vehicle on school property including, but not limited to,
academic standards, attendance standard and payment of fees. The local school principals may also establish the
priority for issuance of parking permits.
The Board also has the right to require the passing of drug test as a condition to granting such privileges,
the right to conduct random unannounced drug screening for students taking advantage of student parking privileges,
as well as the right to conduct specific drug screening of students whenever a school official observes circumstances
which provide reasonable suspicion or belief that the student has used alcohol, illegal drugs, or other substances that
violate the school substance abuse policies.
Haleyville City
Adopted 3/18/96
Page 1 of 9
(Revised 8/31/04)
File: GBW
The Superintendent shall prepare procedures for implementing this policy consistent with local, state, and
federal laws. All procedures prepared to effectuate this policy must be approved by the Haleyville City Board of
Education.
Policy Objectives:
A. To create and maintain a safe, drug-free environment for all students.
B.
To encourage any student with a dependence on, or addiction to, alcohol, or
other drugs to seek help in overcoming the problem.
C.
To reduce the likelihood of incidents accidental personal injury and/or damage to
students or property.
D.
To minimize the likelihood that school property will be used for illicit drug activities.
E.
To protect the reputation of the school system and its students.
Substance abuse can be a serious threat to the school system, its students, visions and employees. It is the
belief of the Board that the benefits derived from the policy objectives outweigh the potential inconvenience to
students. The Board earnestly solicits the understanding and cooperation of all school staff, students and parents,
especially those participating in ECA, in implementing this policy.
The Board expects all students to remain alcohol and drug free. No ECA student shall use alcohol or other
mood altering substances. Outside conduct of a substance abuse-related nature which affects a student's sports or
academic performance or reflects badly on the school is prohibited and will be addressed administratively.
ECA students must inform their coach/assistant coach/director when they are legitimately taking medication
which may affect their ability to practice or compete in order to avoid creating safety problems and violating this
Drug and Alcohol Policy.
Enforcement:
To better assure these expectations, the Board reserves the right to require all ECA students to submit to
drug tests to maintain safety and security. The School Board has developed this student- testing program to follow,
as appropriate, the process of 49 CFR Part 40 and the Omnibus Transportation Employee Testing Act of 1991. The
Board encourages and may require its employees to be trained in alcohol and drug usage recognition skills.
Pursuant to Board policy and regulations, all students, grades 7-12, who participate in ECA may be tested
prior to beginning a seasonal activity or during the season of the activity on a random basis without advance notice.
When Board officials (employees) have reasonable suspicion to believe a student has violated its Alcohol and Drug
Policy, they may require the student to undergo drug testing.
A student who has tested positive for alcohol and/or other drugs and who had the positive test result
confirmed by the Board's Medical Review Officer (MRO) will be subject to discipline including suspension from
student activities. Refusal to cooperate with the Board in any test investigation will result in discipline up to and
including immediate suspension from participating in student activities for one (1) calendar year.
No ECA student testing positive, refusing to test, refusing to cooperate with testing or being in violation of
this policy will be penalized academically. Information, including testing positive, will not be released to criminal or
juvenile authorities unless under compulsion by valid state or federal laws.
Haleyville City
Adopted 3/18/96 (Revised 8/31/04)
Page 2 of 9
File: GBW
All information, interviews, reports, statements, memoranda and test results, either written or otherwise,
received by the Board through its drug and alcohol testing program are confidential communications and may not be
used or received in evidence, obtained in discovery or disclosed in any public or private proceedings except in the
following:
A. As directed by the specific, written consent of the parent/guardian and/or student authorizing release of
the information to an identified person.
B. To a covered student decision-maker in a lawsuit, grievance or other proceeding initiated by or on
behalf of the student.
Any questions should be directed to the persons assigned as the Board's Drug Program Coordinator(s).
Note of Clarification: This policy in no way circumvents nor may be used in place of Board Policy
and School Rules pertaining to the use, possession, distribution, manufacturing, of alcohol, or other drugs
at/or away from school, School Board property or at school sponsored events.
If a student is in violation of such policies and rules, disciplinary consequences will be through
normal school channels associated with said policies and rules. The consequences under the "Drug Screening
Policy" become secondary.
Haleyville City
Adopted 3/18/96 (Revised 8/31/04)
Page 3 of 9
File: GBW
HALEYVILLE CITY SCHOOLS
DRUG AND ALCOHOL PROGRAM
Drug Screening Procedures
A. General Policy
Practical experience and research have proven that even small quantities of narcotics, abused prescription
drugs or alcohol can impair judgment and reflexes which can create unsafe conditions for students, especially
those involved in sports or any activity covered in this policy. Even when not readily apparent, this
impairment can have serious results for students engaged in activities. Drug-using ECA students are a threat
to co-participants, other students, and themselves, and may make injurious errors. For these reasons, the
Haleyville City Board of Education has adopted a policy that all ECA students must remain substance free.
B. Prohibitions
All students are prohibited from using, possessing, distributing, manufacturing, or having controlled
substances, improperly used medications or any mind/mood altering or intoxicating substances present in
their system.
C. Alcohol Use/Possession/Impairment
All students participating in extracurricular activities are prohibited from possessing, drinking or being
impaired or intoxicated by alcohol.
D. After School Hours Conduct
After school hours use of drugs, alcohol or any other prohibited substances is illegal. ECA students
should
realize that these regulations prohibit all i1licit drug use during and away from school activities.
E. Prescription Drugs
The Board prohibits the misuse of prescribed or over-the-counter medication and requires all students
using prescribed drugs or over-the-counter medication to notify their coach/director if these drugs may affect
their performance (i.e., causing drowsiness, etc.).
F. Procedure
1. All Current Students
a. Random Testing
The Board will conduct random unannounced screening of students. The drug-testing agency will
provide computerized random sample lists to the Drug Program Coordinator. The list of students
in the random pool will be updated periodically. Students will be required to report to the Board
designated collection site for testing as soon as possible but in no case no later than two (2) hours
following notification.
b. Return to Participation Testing
All students who undergo a counseling or rehabilitation program or who are suspended for abuse
of substances covered under this policy will subject to unannounced testing for at least a twelvemonth period.
2. Testing Procedures
a. General Guidelines
The School Board and its lab shall rely, when practical, on the guidance of the federal
Department of Transportation, Procedures For Transportation Workplace Drug Testing
Programs, 49 C.F.R. Parts 40.1 through 40.39 and on the further guidance of the Omnibus
Transportation Employee Testing Act provided in 49 C.F.R. Parts 382, 391, 392 and 395.
Haleyville City
Adopted 3/18/96 (Revised 8/31/04)
Page 4 of 9
File: GBW
b. Substances Tested For
Students may be randomly tested for: alcohol, amphetamines, cannabinoids, cocaine and opiates
and other substances, such as but not limited to steroids, barbiturates and benzodiazepines
without advanced notice as part of tests performed by the School Board for safety purposes. Such
tests will be coordinated with the Drug Program Coordinator.
c. Testing Procedure
The Board reserves the right to utilize blood, hair. breath, saliva or urinalysis testing procedures.
Urinalysis will be utilized in random testing. All initial positive urine specimens will be
confirmed by gas chromatography/mass spectrometry (GC/MS).
3. Collection Sites
The School Board will designate collection sites where individuals may provide specimens. For
the most part, collections will be conducted on-site at the appropriate designated school.
4. Collection Procedures
The Haleyville City Board of Education and the laboratory have developed and will maintain a
documented procedure for collecting, shipping and accessing urine specimens. The Board and the
laboratory will utilize a standard Urine Custody and Control Form for all students testing. The
company and the laboratory will utilize a standard Breath Alcohol Testing Form for all students
testing for alcohol. A tamper-proof sealing system, identifying numbers, labels and sealed
shipping containers will be used for specimen transportation.
Collection sites will maintain instructions and training emphasizing the responsibility of the
Collection site personnel to protect the integrity of the specimen and maintain a proper collection
procedure that is reasonable. All alcohol testing will be performed by a certified Breath Alcohol
Technician (BAT). Where the School Board has an employee collect the specimen., the School
Board will provide instruction and training to that employee.
All students will also be required to complete the Haleyville City Board of Education
Applicant/Student Consent Form.
5. Evaluations and Return of Results to the School Board
The laboratory will transmit by fax, mail or computer, but not orally the results of all tests to the
School Board's MROs. The MRO will be responsible for reviewing test results of students. Prior
to making a final decision, the MRO shall give the individual an opportunity to discuss the result
either face-to-face or over the telephone.
The MRO shall then promptly tell the Drug Program Coordinator which students or applicants
test positive. The coordinator will report the finding to the school principal. The principal will
then schedule a conference between the student and parents or legal guardians to discuss the
positive test result and appropriate consequences.
6. Request for Retest
Where a split specimen has been collected, a student may request a retest of the split specimen
Within 72 hours of notification of the final test results. Where a single specimen is submitted for
testing, the student may request a retest of the original sample within 72 hours after notification
of the final test results. Requests must be submitted to the MRO. The student will be required to
pay the associated costs of retest in advance but will be reimbursed if the result of the request is
negative.
Haleyville City
Adopted 3/18/96 (Revised 8/31/04)
Page 5 of 9
File: GBW
7. Release of Test Results
All information, interviews, reports, statements, memoranda and test results, written or otherwise,
received by the Board through its drug and alcohol testing program are confidential
communications and may not be used or received in evidence, obtained in discovery or disclosed
in any public or private proceedings except in accordance with the Policy Consent/Release Form.
However, all ECA students will be required to execute a consent/release form permitting the
School Board to release test results and related information to the school officials who have a
need to know.
Parents or guardians will be informed of confirmed positive test result by the School
Superintendent or Board designee.
The MRO shall retain the individual test results for five (5) years.
8. Reasonable Suspicion
When there are observable circumstances which provide reasonable suspicion to believe a
student has used alcohol and/or other drugs, a student may be required to submit to drug testing.
Determination that reasonable suspicion exists must be based on specific, contemporaneous,
articulable observations concerning the appearance, behavior, speech or body odors of the
student.
The school official requiring testing shall prepare and sign written documents explaining the
circumstances and evidence upon which they relied within 24 hours of the testing or before the
results of the tests are released, which ever is earlier. While a certified employee may recommend
a reasonable cause, he or she should, when possible, obtain a second school official's opinion as
a witness.
9. Violations
For violations of this policy regarding alcohol and other drugs that can be detected by a drug test,
the following penalties which will be cumulative from Grade 7 through Grade 12 shall be
administered:
a. First Violation
Upon the first violation for alcohol and/or other drugs, the student shall be suspended from
participation for thirty days. If the violation relates to the consumption or use of a prohibited
substance, the student cannot be reinstated to the team or squad, until he/she test's negative for
that prohibited substance as a result of approved drug test. At the discretion of the drug testing
coordinator, the student may be required to undergo some level of counseling. When appropriate
and/or available, this counseling service may be provided by a school counseling staff member.
A second option occurs when the parent chooses to seek a non-school' agency for counseling.
For this service, the parent will be responsible for paying the counseling agency/resource and
shall have the agency/resource furnish appropriate reports to the drug testing coordinator.
b. Second Violation
Upon the second violation, the student will be suspended from participating in any ECA
Activity for the remainder of the school year in which the second violation occurs. However, the
duration of the suspension shall be for a minimum of eight weeks and shall carry over to the
ensuing school year if necessary, and, thereby, preclude such student from participating in any
other sport or activity during the eight-week minimum suspension period.
Haleyville City
Adopted 3/18/96 (Revised 8/31/04)
Page 6 of 9
File: GBW
Before he/she can be reinstated to the team or squad or otherwise be eligible to participate in
any sport or activity, (1) he/she must test negative for that prohibited substance as a result of an
approved drug test if the violation relates to the consumption or use of a prohibited substance and
the substances is capable of being detected by a drug test, (2) he/she shall have under one
mandatory counseling with Board approved counselor (when appropriate and/or available this
service may be provided by a school counseling staff member) as may be reasonably necessitated
by the circumstances, at the discretion of the drug testing coordinator.
A second option occurs when the parent chooses to seek a non-school (external) agency or
resource for counseling. For this service, the parent will be responsible for paying the external
counseling agency/resource and shall have the agency/resource furnish appropriate reports to the
drug testing coordinator.
c. Third Violation
Upon the third violation, the student will be suspended from participating in any ECA activity
for a period extending for a full calendar year.
Before he/she can be reinstated to the team or squad or otherwise be eligible to participate in
any sport or activity, (1) he/she must test negative for all prohibited substances as a result of an
approved drug test, if the violation relates to the consumption or use of a prohibited substance
and the substance is capable of being detected by a drug test, (2) he/she shall have undergone
mandatory counseling with Board approved counselor (when appropriate and/or available this
service may be provided by a school counseling staff member) as may be reasonably necessitated
by the circumstances at the discretion of the drug testing coordinator.
A second option occurs when the parent chooses to seek a non-school (external)
agency/resource for counseling. For this service, the parent will be responsible for paying the
external counseling agency/resource and shall have the agency/resource furnish appropriate
reports to the Drug Testing Coordinator.
G. Notice Requirements
The basic provisions of this policy and/or any modifications of this policy shall be made
available to students by school officials in a timely manner. In addition, certified employees shall,
prior to beginning of each respective activity (i ;., football practice, marching band practice, etc.),
discuss with student participants and parents the specific provisions of this policy. The discussion
shall include but not be limited to the following topics: purposes of the policy, random sampling
procedures, sample collection procedures, reporting procedures and confidentiality requirements.
Haleyville City
Adopted 3/18/96 (Revised 8/31/04)
Page 7 of 9
File: GBW
Drug Screening for Extracurricular Students
Haleyville City Board of Education
Student Consent Form
I, ___________________________________, do hereby give my consent to the School Board to collect a urine,
breath, hair and/or blood sample from me on this date and I further give my consent to the School Board to forward
the sample(s) to the testing laboratory for its performance of appropriate tests thereon to identify the presence of
drugs and/or alcohol. I further give the laboratory my permission to release the results of such tests to the School
Board's Medical Review Officer, if appropriate. I understand that the refusal to submit to testing or a positive test
result will affect my initial or continued participation in student programs for Haleyville City Board of Education and
result in disciplinary action as described in the School Board's Drug and Alcohol Policy.
________________________________
Student Signature
____________________
Date
________________________________
School Designee
_____________________
Date
NOTE: This form is to be signed on the day a drug test is administered.
Haleyville City
Adopted 3/18/96 (Revised 8/31/04)
Page 8 of 9
File: GBW
Haleyville City Board of Education Policy Consent/Release Form
I have read the above statement of policy and agree to abide by the Board's alcohol and drug expectations. I agree to
submit to alcohol and drug tests at any time as a condition for my initial or continued participation in student
activities. I authorize any laboratory or medical provider to release test results to the Haleyville City Schools Board
and its Medical Review Officer (MRO). I authorize the Medical Review Officer to release final test results to my
parent/guardian and the Haleyville City School Board.
I also expressly authorize the Haleyville City School Board or its MRO to release any test-related information,
including positive results:
A. As directed by my specific, written consent authorizing release of the information to an identified person.
B. To my decision maker in a lawsuit, grievance, or other proceeding initiated by or on behalf of myself.
I understand that this agreement in no way limits my right to terminate or to be terminated from student activity
participation.
I understand that unless my parent or guardian contacts the Drug Testing Coordinator after the first year, and makes
a formal request to remove my name and social security number from the testing pool, my name will automatically
be re-entered into the testing pool each year.
______________________________
Student
__________________________
Home Telephone
______________
Date
______________________________
Parent or Guardian
__________________________
Parent's Work Telephone
______________
Date
______________________________
Witness
______________
Date
Please list all extracurricular activities in which you participate:
Haleyville City
Adopted 3/18/96 (Revised 8/31/04)
Page 9 of 9
FILE: GCM
TRANSFER OF SUPPORT PERSONNEL
INVOLUNTARY TRANSFER
The Board of Education may transfer any support personnel upon the recommendation of the
Superintendent of Education, for any succeeding scholastic year, from one position, or school to another
by giving written notice to the employee of such intention to transfer. Such transfer shall be without loss
of status, pay or violation of contract and shall be based upon good and just cause, needs of the school
and shall not be for political or personal reasons. The Board may transfer any employee only in
accordance with applicable state law. (Code of Ala 36-27-107)
VOLUNTARY TRANSFER
As job postings occur the employee will file a Haleyville City Board of Education request form for
transfer with the Superintendents office. Such statement shall include the job to which the employee
desires to be assigned and the school he/she desires to transfer in order to preference. Transfers made
during the school year will be only in the event of extreme emergency. Every effort will be made to
honor the requests for transfers. Current employees will be given first consideration if they are qualified
for that position before going outside the Haleyville City School System.
Support personnel who have requested in writing a voluntary transfer to another position shall be
informed of all existing vacancies. (All employee position vacancies will be posted)
If more than one support personnel in the Haleyville School System applies for the same position,
seniority in the school system will be considered in selecting applicants who are qualified for the
position.
Haleyville City
Minutes 11/27/00
Page 1 of 1
FILE: GCN
LAY-OFF
Non-Certified Employees
With respect to nonprobationary employees, a determination by the Board that a
Reduction in Force (RIF) is necessary pursuant to this policy constitutes the necessary
cause for dismissal required by §36-26-102, Ala. Code (1975). Subject to any
applicable statutory and constitutional limitations, including the procedural protections
of the Fair Dismissal Act, the Board has the authority to terminate employees to
achieve the necessary reduction in staff.
The following procedures shall be used to implement a reduction in force:
1. The Superintendent shall recommend in writing to the Board the positions or
job classifications to be affected and the particular employees to be
dismissed. In making this recommendation, the Superintendent is bound to
consider all of the factors set out in this policy. The Superintendent shall
confine his or her recommendation for employee reduction to employees
assigned to the affected positions or job classifications.
2. The Board, upon the recommendation of the Superintendent, shall determine
the positions or job classifications to be affected and the particular employees
to be dismissed.
3. To the extent possible the reduction shall be accomplished through attrition.
4. If reductions beyond those achieved by attrition are necessary, length of
service with the employing board shall govern. Probationary employees will
be the first to be terminated. A nonprobationary employee will be terminated
only after all probationary employees in the designated position or job
classification have been laid off. If it is necessary to include nonprobationary
employees in the Reduction in Force, nonprobationary employees having the
least length of service will be the first laid off. In the event two or more
employees have the same length of service, the Board will then consider the
performance, ability, and skill of the employees.
Any reduction in personnel shall procedurally be accomplished in accordance with
§36-26-100 to -108, Ala. Code (1975).
Haleyville City
Minutes 04/23/01
Page 1 of 2
FILE: GCN
Any employee terminated pursuant to this policy shall have recall rights to the
position from which he or she was terminated, for two (2) calendar years from the
effective date of his or her termination, in reverse order of dismissal.
If a former employee refuses an offer of employment pursuant to this policy, his or
her rights of recall are forfeited.
Nothing in this policy shall be deemed to create a property interest in continued
employment, or to create an expectation of further or continued employment beyond
that provided by, where applicable, the Alabama Fair Dismissal Act, §36-26-100, et.
seq, Ala. Code (1975).
Definitions used in this policy are as follows:
1. "Employee as used in this policy is defined in the exact manner as that term
is defined in §36-26-100, Ala. Code (1975) and as construed by applicable
law.
2. "Probationary employee" is defined as that term is defined by §36-26-101,
Ala. Code (l975) and as construed by applicable case law.
3. "Length of service means the length of the most recent, uninterrupted period
of continuous employment with the employing Board. Continuous
employment will not be considered interrupted by holidays, vacation periods,
summer recesses or approved leaves of absence; however, in computing
length of service, the period of any approved leave of absence shall not be
counted as part of the total continuous employment.
4. "Reduction in Force" or "RIF" means the dismissal of one or more employees
for reasons of financial exigency, serious natural disaster, justifiable decrease
in jobs in the system or other good and just cause. Termination of a
probationary employee pursuant to §36-26-l0l(c), Ala. Code (1975) is not a
"reduction in force" as used in this policy. Nothing in this policy shall affect the
rights of the employing Board to remove a probationary employee as
contemplated by §36-26-l00(c), Ala. Code (1975), or create procedural
requirements for such removal beyond those set out in §36-26-l0l(c), Ala.
Code (1975).
Haleyville City
Minutes 04/23/01
Page 2 of 2
Policy Rule Exhibit
H-NEGOTIATIONS
HA
Professional Personnel Negotiations
HAA
Legal Status
HAB
Goals and Objectives
HAC
Scope of Professional Negotiations (Cf. HAIC)
HAD
Board-Rights and Duties
HAE
Board Negotiating Agent
HAF
Superintendent's Role
HAG
Professional Staff Rights and Responsibilities
HAH
HAHA
HAHB
Professional Staff Negotiating Organization (Cf. GBS, GDS)
Method of Determination
Privileges
HAI
HAIA
HAIAA
HAIB
HAIC
HAID
HAIDA
HAIE
HAIF
HAIG
HAIH
HAIHA
HAIHB
HAII
Bargaining Meeting Procedures
Time and Place
Time Limits
Notification
Agenda Determination (Cf. HAC)
Distribution of Information
Research Assistance (Cf. EFDB)
Quorum
Rules of Order
Minutes and Records
Progress Reporting
To Staff and Board
To Press and Public
Payment of Costs
HAJ
Preliminary Agreement Disposition
HAK
Ratification and Implementation Procedures
HAL
Announcement of Agreement
HAM
Impasse Procedures
HAN
Professional Personnel Job Actions
SN Includes Board strategy in the event of actions such as slowdowns, walkouts,
boycotts, or strikes.
HAO
Amendment and Renegotiations Procedures
(Continued)
Rev. 1/72
Policy Rule Exhibit
HB
Nonprofessional Personnel Negotiations
HBA
Legal Status
HBB
HBC
HBD
HBE
HBF
HBG
HBH
Goals and Objectives
Scope of Nonprofessional Negotiations (Cf. HBIC)
Board Rights and Duties
Board Negotiating Agent
Superintendent's Pole
Nonprofessional Staff Rights and Responsibilities
Nonprofessional Staff Negotiating Organization (Cf. GCS,
GDS)
Method of Determination
Privileges
HBHA
HBHB
HBI
HBIA
HBIAA
HBIB
HBIC
HBID
HBIDA
HBIE
HBIF
HBIG
HBIH
HBIHA
HBIHB
HBII
HBJ
HBK
HBL
HBM
HBN
HBO
Bargaining Meeting Procedures
Time and Place
Time Limits
Notification
Agenda Determination (Cf. HSC)
Distribution of Information
Research Assistance (Cf. EFOB)
Quorum
Rules of Order
Minutes and Records
Progress Reporting
To Staff and Board
To Press and Public
Payment of Costs
Preliminary Agreement Disposition
Ratification and Implementation Procedures
Announcement of Agreement
Impasse Procedures
Nonprofessional Personnel Job Actions
SN Includes Board strategy in the event of actions such as
slowdowns, walkouts. boycotts, or strikes.
Amendment and Renegotiations Procedures
Rev. 1/72
Policy Rule Exhibit
IA
IAA
IB
IC
ICA
ICB
ICC
ICD
ICE
ICF
ICFA
ID
IDA
I-INSTRUCTIONAL PROGRAM
Philosophy
Academic Freedom
Goals and Objectives
Curriculum Development
Resources
Planning
Research (Cf. ME)
Pilot Projects
Pilot Project Evaluation (Cf. IJ)
Curriculum Adoption
Curriculum Guides and Course Outlines
Curriculum Design
Basic Program
SN Includes the full range of programs designed to meet
the individual needs of the great majority of students
and beginning, in some districts, with preprimary areas
of instruction and extending, in some districts, beyond
grade 12. Basic skills instruction, citizenship education,
conservation education, occupational education, home
economics and the standard academic areas of
instruction are regarded here as component elements of
the Basic Program.
IDB
IDBA
IDBB
IDC
iDCA
IDCB
IDCC
IDCD
IDCE
IDCF
IDCG
IDD
IDDA
IDDB
IDDC
IDDD
IDDE
IDDF
IDDFA
IDDFB
IDDFC
IDDFD
IDE
Health Education
Sex Education
Drug Education (Cf. JCDAC)
Extended Programs
Summer (Cf. AEBA)
Evening (Cf. IDG)
School Camp
Travel Study (Cf. JQK)
Advanced College Placement (Also MFC)
Work-Study (Also LEGA: Cf. JJC)
Honors (Cf. IEH)
Special Programs (Cf. JQ)
Disadvantaged
Remedial
Homebound Instruction
Gifted Student
Driver Training
Special Education
Physically Handicapped (Cf. JQA)
Mentally Handicapped (Cf. JQB)
Perceptually Handicapped (Cf. JQC)
Emotionally Disturbed (Cf. JQD)
Cocurricular Activities (Cf. JH)
(Continued)
Rev. 1/72
Policy
IDF
IDFA
IDG
IDGA
IE
IEA
IEB
Rule Exhibit
Interscholastic Activities (Also MDB)
Interscholastic Athletics (Also MDBA)
Adult Education Program (Cf. IDCB, JQJ)
Manpower Training Program
IEC
IED
IEE
IEF
IEG
IEH
IEl
IEIA
IEJ
Instructional Arrangements (Cf. AC)
Grouping for Instruction
Organization for Instruction
.SN Covers arrangements such as open classrooms. non
gradedness, departmentalization, etc.
Class Size
Scheduling for Instruction
Student Schedules
Team Teaching
Differentiated Staffing
Independent Study (Cf. IOCG)
Individualized Instruction
Individual Help (Cf. IHEAA)
Performance Contracting (Cf. IJA)
IF
IFA
IFAA
IFAS
IFAC
IFB
IFBA
IFBB
IFBC
IFBD
IFBDA
IFBE
IFBEA
IFBEB
IFBF
IFBG
IFC
IFCA
IFCB
IFCC
IFCD
Instructional Resources
Instructional Materials
Textbook Selection and Adoption
Supplementary Materials Selection & Adoption
Equipment and Supplies Selection & Adoption
Instructional Services
Teacher Aides
Resource Teachers
Instructional Materials Centers
School Libraries
Professional Libraries
Instructional Television
Closed- Circuit Television
Educational Television
Instructional Radio
Computer Assisted Instruction
Community Instructional Resources (Also KF: Cf. MB)
Community Resource Guides
Field Trips and Excursions
Community Resource Persons
School Volunteers
IG
Guidance Program (Also JE, Cf. 11)
IH
IHA
IHAA
IHAB
Academic Achievement (Also JF)
Grading Systems
Final Examinations
Report Cards
(Continued)
Rev. 1/72
Policy Rule Exhibit
IHAC
IHAD
IHB
IHC
IHD
IHE
IHEA
IHEAA
IHEB
IHF
II
IIA
IIB
IIC
IJ
IJA
IK
IKA
IKB
IKBA
IKC
IKD
IKDA
IKE
IKF
IKG
IKH
IKI
Student Conferences
Parent Conferences
Homework
Class Rankings
Honor Rolls
Promotion and Retention
make-up Opportunities
Tutoring (Cf. IEIA)
Acceleration
Graduation Requirements
Testing Programs (Cf. IG. JGDA)
Test Selection and Adoption
Test Administration
Use and Dissemination of Test Results
Evaluation of Instructional Program (Cf. ICE, MK)
Educational Auait (Cf. IEJ)
Miscellaneous
Teaching Methods
Controversial Issues
Controversial Speakers
Teaching About Religion
School Ceremonies and Observances
Flag Displays
Assemblies,
School Stores
Book and Science Fairs
Substitute Teaching (Cf. GBRJ)
Lesson Plans (Cf. GBRJ)
Rev. 1/72
FILE: IA
PHILOSOPHY
The Haleyville City Board of Education believes that each student should
be accepted into the educational program as he is, that he should be provided
with a stimulating environment and with opportunities for learning experiences
designed to promote behavioral development which will affect continuing
satisfactory adjustments to life.
We believe the aim of education should be to provide for all youth,
regardless of ability of environment, the opportunity to develop to their
highest capacity physically, mentally, socially, morally, and spiritually
in order that they can become happy and useful members of our democratic
society, capable and desirous of making positive contributions to that
society. The involvement of home and community, cooperatively with the
efforts of the school, is important to the attainment of this aim. The
school can become the coordinating factor for providing such a rich, full
life.
In the practical application of this philosophy, opportunities shall be
provided each student within individual limits:
1.
To obtain an education, considering his personal interest, abilities
and needs;
2.
To learn citizenship and democracy, emphasizing interest and
participation in world and community problems;
3.
To develop emotionally, morally, and socially so that he is
increasingly able to cope with life's problems;
4.
To develop a healthy body;
5.
To develop cultural and aesthetic appreciation;
6.
To provide gainful employment upon graduation;
7.
To ascertain personal interests, aptitudes and skills through
counseling.
Haleyville City
1 of 3
FILE: IA
A child should be helped to develop the fundamental skills of reading and
the art of listening so that he can read with comprehension and hear with
understanding. Reading and listening are the keys to a vast storehouse of
knowledge-knowledge which can open the door for a student to our vast
social, cultural, scientific, and government heritage. The student should
learn to speak and to write to the end that he can communicate his thoughts to
others. He should have an understanding of the number system sufficient to
enable him to understand the ordinary business transactions of his everyday
life.
Civic education should develop in the individual those qualities whereby
he will fulfill his role as a member of neighborhood, town, city, state or
nation and give him a basis for understanding international problems.
Home membership as an objective should not be concerned solely with
reference to future duties. These are better guaranteed if the school helps
the students to take the right attitude toward present home responsibilities
and interprets to them the contributions of the home to their development.
Vocational education is designed to provide educational training which
will enable the student to enter, progress and advance in the occupation of
his choice and take his place as a useful and productive citizen.
The physical education program provides health instruction, inculcates
health habits, organizes an effective program of physical activities, regards
health needs in planning work and play, and cooperates with home and community
in safeguarding and promoting health interests.
Haleyville City
2 of 3
FILE: IA
The school must be concerned with the whole child-through personal and
group counseling, the student will be guided so that he can develop into a
stable individual, equipped to mature as a sane, accepted and useful member of
his home, school and community.
Education should equip the individual to secure from his leisure the
recreation of body, mind, and spirit and the enrichment and enlargement of his
personality. One of the surest ways to prepare students to utilize leisure in
adult life is by guiding and directing their use of leisure in youth.
In a democratic society, ethical character becomes paramount among the
objectives of the school. Among the means for developing ethical character
would be included the wise selection of content and methods in instruction in
all subjects of study, the social contacts of students with one another and
with their teachers, the opportunities afforded by the organization and
administration of the school for the development on the part of students of
the sense of personal responsibility and initiative; and above all, the spirit
of service and the principles of true democracy which will permeate the entire
school-principal, teachers, and students.
Haleyville City
3 of 3
FILE: 1AA
ACADEMIC FREEDOM
Academic freedom may be defined as the right of a qualified scholar to
pursue the search for truth in its many forms and to make public his methods
and findings. It is the right of a teacher to encourage freedom of discussion
on controversial questions in the classroom and to develop in his students a
love of knowledge and a desire to search for truth. The teacher shall keep in
mind that academic freedom is not a political right guaranteed in the
Constitution, but rather a necessary condition for the successful practice of
the academic profession in a free society.
The teacher shall take into account the degree of immaturity of his
students and the need for guidance and help in studying the issues in order to
arrive at one's views.
Ref: Keyishian v. Board of Regents, 385 U.S. 589, 603 (1967).
Haleyville City
FILE: ID
CURRICULUM
The curriculum in the schools of the School District shall include all of
those activities, which are carried on under the supervision of the school, which
influence learning. The curriculum will include learning in our cultural heritage
--such learning that can most effectively be used in improving the quality of
living.
In planning the curriculum, it is essential that all school activities be
such as to promote learning experiences, which benefit the individual student and
society in general.
What is taught in the schools of the School District will be based on the
needs of the students, and on the needs of society. The curriculum is not a list
of subjects to be taught or bodies of information to be learned, but is the total
experience, which a child receives in school.
The curriculum of the School District will be sequential and carefully
coordinated within the framework of each department or class (on the elementary
level) and with the total school program, and it shall also be continuously
evaluated and updated. For these reasons, each department or class shall have at
least one organized meeting each month.
Haleyville City
FILE: IDAA*
VOCATIONAL EDUCATION
The Board of Education believes the basic objective of the School District
shall be the preparation of individuals to function effectively in society.
Vocational instruction shall be designed to prepare individuals for entry-level
employment in a specific occupational field, or for future education appropriate
to the student's occupational objective.
Vocational personnel shall give every assistance possible to provide
placement services for vocational education students. This responsibility shall
continue for at least one year after students have left school.
All vocational programs shall be planned and administered in accordance with
the "Standards and Policies for Quality Vocational Education in Alabama Schools"
as adopted and revised by the State Board of Education.
Haleyville City
FILE: IDAA-R
VOCATIONAL EDUCATION
LIVE WORK
The Board of Education recognizes the importance of actual working
experience in a student's vocational education training program. "Live work"
can be performed either in school or on a job location and includes service,
repair, or production jobs related to the instructional program offered.
However, major attention shall be given to learning through classroom and
laboratory instruction. Further learning skills may be developed through
planned work experience. The following regulations have been established to
govern all live work.
A.
Relationship to Training
Live, work may be included as part of the instructional program. Live
work will be conducted when in the opinion of the instructor, the
training program requires such projects for students to acquire
occupational skills leading to employment. Live work will be assigned
to individual students by the instructor(s) as part of student's
training program and will conform to standards established by the
Alabama State Board of Education. Live work will be scheduled for
individuals or groups of students to coincide as nearly as possible
with the instructional unit with which the live work is associated.
Live work shall be accepted in terms of its usefulness and need in the
training program rather than for production and/or accommodation. Live
work will not take the place of classroom instruction. Classroom
instruction will be conducted prior to and in conjunction with live
work projects.
B.
Administration
Administration and control of live work shall reside with the instructor. All live work must be conducted in accordance with policies
issued by the Board of Education. The instructor shall be responsible
for the determination of all charges and maintenance of appropriate
records.
C.
Eligible Live Work Recipients
Live work will be performed in specific projects for specific
individuals and organizations. The scope and extent of each project
will be well-defined and documented before acceptance.
Haleyville City
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FILE: IDAA-R
Live work projects can be conducted on a priority basis for:
(1)
(2)
(3)
(4)
D.
Students
Those persons directly connected with education
Other tax supported programs, instructions, and charitable
organizations
Other individuals and organizations, if:
a.
Such live work is not designed for competition with
private enterprises;
b.
The circumstances involved Justify the acceptance of the
live work project; and
c.
The instructor can justify why the live work is necessary
for the training program.
Release of School Liability
The person, program, institution or organization for which live work is
done shall:
E.
(1)
Assume all responsibility for the results of the work being done by
students;
(2)
Bear all actual cost of materials and parts involved;
(3)
Pay a service charge according to the schedule as prescribed by
section on service charges and established by the Director to cover
indirect expenses; and
(4)
Sign a form (see Appendix 1) agreeing to the above conditions and
specifically stipulating the work to be performed.
Service Charges for Live Work
The total charges (cost plus a service charge) for live work, will be as
follows:
(1)
Actual cost of parts and/or materials, plus twenty (20) percent for
service charge, plus any additional itemized indirect costs
associated with the project.
(2)
For projects that do not involve costs of parts and/or materials, a
service charge may be collected at the discretion of the instructor.
Haleyville City
2 of 4
FILE: IDAA-R
In exceptional cases such as the construction of a public building, a
reduced service charge may be used provided the Superintendent concurs
in writing. Funds collected from service charge on live work projects
shall be used for routine maintenance, repair and replacement of
equipment and for operation and maintenance of shops.
F.
Construction Projects
In order to protect the public, all construction projects of public
buildings must be approved by the Superintendent.
G.
Restrictions on Live Work
Live work will not be conducted to compete with private enterprise and
as such neither the school system, school, nor school employees will
receive economic profit from live work. Live work is restricted as
follows:.
(1)
Live work will be done only when its essential to training and
necessary for the acquisition of occupational skills leading to
employment.
(2) No person shall use vocational, facilities, equipment, or any live
work for personal gain or profit.
(3)
H.
Off-campus live work projects shall be limited to two calendar
months or less, except in unusual cases, which will require explicit
approval of the Superintendent, Director, and Principal.
Method for Approving Work Request
All work order numbers must be obtained through the vocational office.
I.
Financial Procedures
(1)
Before any materials or parts are bought, the vocational instructor
must obtain a purchase order number from the office. All materials
or parts must relate to work order.
(2)
A copy of the invoice or invoices will be attached to live work
order. If the instructor picks up materials, he/she is to have the
vendor write an invoice at that time. The instructor is to attach
invoice to work order. If the vendor is to deliver the materials,
they must bring an invoice.
(3)
If an item is returned for credit, the instructor must also obtain a
credit memo to attach to the work order.
Haleyville City
3 of 4
FILE: IDAA-R
(4)
J.
K.
A record will he kept of all items sold to individuals or
businesses in the community and monies will be receipted and turned
into vocational office when received.
General Statements on Live Work
(1)
Any projects done for instructors will have a work-order.
(2)
All paper work must be kept up to date on a daily basis in the
event the director or any other official should need to review the
project.
Transportation
All transportation of students involved in off-campus live work must be
in school-owned or approved vehicles. These vehicles will have adequate
insurance coverage.
Revised: March, 1984
Haleyville City Schools
4 of 4
FILE: IDAA-R
VOCATIONAL EDUCATION
SAFETY REGULATIONS
The following regulations have been established to maintain high standards
of safety at the Haleyville Area Vocational Center:
1.
Instruction in safety shall be provided for all students in advance of any
shop or laboratory work.
2.
Facilities and equipment shall meet all local, state, and federal safety
requirements.
3.
Each program shall be operated in compliance with all federal, state, and
local laws pertaining to safety.
4.
At no time shall any person, student or otherwise, be allowed in shop area
unless appropriate teacher supervises the activity of this person.
5.
Adequate and appropriate supervision shall be provided by the vocational
instructor or a designee whenever the vocational education facilities are
being utilized. Under no circumstances shall students be left unsupervised
while operating equipment.
6.
Supplies and equipment shall be stored in a systematic or safe manner.
7.
Documentary and dated proof of safety instruction shall be placed in each
student's file folder. This may be a written safety test which the student
has satisfactorily passed and signed. It may be a form on which a student
certifies by signing it that he has received safety instruction in
specific areas or for operating certain equipment, etc.
8.
The instructor should stop immediately any procedure that appears unsafe
until proper corrections are made. If the student is unsure of safety
procedure, he/she is responsible for stopping and getting assistance from
the instructor or their designee.
9.
Personal clothing worn by the student during shop or laboratory
training shall meet the safety requirements, within reason,
as designated by the instructor.
10. It is the responsibility of the director and each instructor to provide
students with safety goggles, gloves, and any other specific safety
apparel and equipment. It is the responsibility of the student to use
these and to follow safety rules after they have been taught to do so. The
instructor is not liable for a student's negligence beyond the point of
proper supervision.
Haleyville City
1 of 2
FILE: IDAA-R
11. A student may be refused laboratory or live work experiences for any
reason where his/her behavior or condition encroaches on safety measures
to the extent that the student endangers themselves or others. Some
reasons are:
a.
Refusal to use safety apparel and equipment to follow safety
procedures.
b.
Mental or physical inability. This includes being under the influence
of drugs or alcohol.
Haleyville City
2 of 2
FILE: IDBB
DRUG EDUCATION
The Board of Education authorizes the establishment of a drug education
program, to be taught in all grade levels, which is comprehensive in scope and
directed toward the acquisition of factual information to promote the development
of positive attitudes and values. The program shall concentrate on the physical
and psychological causes of drug abuse as well as its consequential effects and
symptoms in order to establish an effective program of prevention.
Ref:
Ala. Code §16-41-1 to -4(b), 16-41-7, 16-2-2, 16-2-4.
Haleyville City
FILE: IDCA
SUMMER SESSION
The Board of Education may provide summer school sessions as an extension of
the instructional schedule for the School District. The schedule for the summer
session shall provide for remedial instruction, repeat courses for students who
have failed and additional courses for pupils desiring a more comprehensive
program. Operation of schools in the summer session shall be in accordance with
guidelines established by the Superintendent or his designee.
Ref:
Ala. Code §16-11-18.
Haleyville City
FILE: IDD
TITLE I PARENT PARTICIPATION
(PL 97-35, Title V)
The Haleyville City Board of Education requires that parents or
guardians being served in the Title I program have an adequate opportunity to
participate in the design and implementation of the program.
Thus, the following activities will be implemented in the Haleyville City
Schools Title I program beginning with the 1987-87 school term.
1. Parents will be notified at the beginning of each school term that their
children have been selected to participate in the Title I program and why
this selection has been made.
2. All parents of Title I students will be invited to an annual open house
where goals and objectives of the program will be explained.
3. All parents of Title I students will have the opportunity to participate in
one annual parent-teacher conference, and any additional conferences as may
be needed, to insure the understanding and cooperation among parents,
students, and school officials.
4. Teachers may provide reports to parents concerning the progress of the
children in the program.
5. As the need arises, parents will be encouraged to talk with their child's
Title I teacher any time during the school term.
6. Teachers will provide suggestions to parents to help them promote the
education of their children at home.
7. At appropriate times, parents will be given the opportunity to provide
suggestions in the planning, developmentl and operation of the program.
This may be done through a needs assessment survey.
8. When appropriate, parent volunteers say help Title I teachers with
instructional and one-instructional duties.
Haleyville City
Adopted: 9/28/95
FILE: IDDF
SPECIAL EDUCATION
The Board of Education shall provide special education classes in the
schools of the School District. The Superintendent shall prepare or cause to
be prepared a comprehensive plan for the development and implementation of
individual instructional programs for all exceptional children receiving
special services. The program shall be based on identification of all
exceptional children receiving special services. The program shall be based on
identification of all exceptional children of school age residing within the
District who are in need of specialized asséstance.
All development and implementation procedures shall comply fully with
specified state and federal statutes concerning educational programs for
exceptional students.
Ref:
20 U.S.C. §1401 et. seq.; Ala. Code §16-39-1 through 16-39-12.
Haleyville City
FILE: IDFA
INTERSCHOLASTIC ATHLETICS
The Board of Education is committed to the belief that for the learning
process for students to be complete, additional student activities, such as
athletics, must be an integral part of the educational program.
Interscholastic athletics shall be made available for students in the
schools of the School District. The Superintendent or his designee shall
develop and maintain an athletic program in the School District that
emphasizes participation of all students.
Whenever a student engages in an inter-school athletic program, he shall
have written parental consent and have successfully passed a physical examination. The parent shall also sign a release form which shall release the Board
from any liability in the event of an accident or injury to the student or
signify personal coverage that covers the student in case of accident.
The Board allows students to participate in as many sport activities and
academic activities as he is capable of participating in without fear of
reprisal.
Haleyville City
FILE: IDG
ADULT EDUCATION PROGRAM
The Board of Education promotes the Adult Basic Education program by
providing facilities and other resources for the program's operation.
The Adult Basic Education curriculum shall be designed for those adults,
sixteen years old and over, not enrolled in a public school. Such enrollees shall
have been out of school for at least one year to be eligible to enroll in the
program. (The Superintendent shall be empowered to waive this requirement under
unusual circumstances.)
Participants who complete the program may take the examination to receive a
Graduate Equivalency Diploma (GED), but are not eligible to receive a regular
high school diploma.
Ref:
Ala. Code §16-24-1 to -4.
Haleyville City
FILE: IEB
ORGANIZATION FOR INSTRUCTION
The Board of Education believes that the organization of groups or
individuals for learning within a particular classroom should reflect
the philosophy of the school and School District. Grouping should be
primarily for the purpose of meeting individual needs and should be
done in relation to the concepts, skills, and understandings which
need to be developed by all members of a particular group of children.
The methods, materials, and techniques used by teachers shall provide
experiences which encourage positive feelings and attitudes about
learning.
Haleyville City
FILE: IED
SCHEDULING FOR INSTRUCTION
TIME ON TASK
Introduction
The Haleyville City Board of Education recognizes the need for
uninterrupted instructional time. Teaching duties should not be
interrupted by extracurricular and fund raising activities. Thus, it is
imperative that students and school employees alike adhere to time on
task guidelines.
The purpose of this policy, therefore, is to establish some criteria
by which students and school employees can be guided in maintaining time
on task.
Definitions
Instructional day or scholastic day: The Code of Alabama (1975)
16-1-1(1) states that the "scholastic day" shall not be less than "six
hours of actual teaching, exclusive of all recesses or intermission
periods.....”
Actual teaching: Instructional Time during which a teacher is
performing duties which are related solely to carrying out the teacher's
responsibilities to cover instructional material contained in an approved
course of study.
Instructional time: The amount of time in a school day allotted to
the presentation and learning of lessons or subject matter.
Instructional duties: Time spent on academic tasks.
Haleyville City
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FILE: IED
Teacher duties: All activities associated with the teaching of
students.
Activities: Functions following established patterns including, but
not limited to, proms, class plays, dinners, banquets, fairs, carnivals,
homecoming, graduation, band concerts, and athletic events.
Fund-raising activities: Student and/or school projects designed to
raise money for specific objectives.
Time on Task Guidelines
A.
General
1.
All school activities should be carefully planned and
coordinated.
2.
The effects of lost time have a negative impact on a
child's educational program.
3.
4.
B.
Lost instructional time can never be redeemed.
Instructional time spent exclusively on the task of
teaching will be measured in terms of a well-educated
citizenry.
1. The 175-day school year will be enforced.
2. A full six hours of instruction will be provided each school
day.
3. Each school will see that instructional time is reserved and
guarded for instruction only.
4. Instructional time will be safeguarded against unnecessary
and unscheduled interruptions by non-instructional visitors
and announcements.
5. Instructional time will not be sacrificed for personal
activities.
6. Time on task requirements should be established for each
course at each school
2 of 3
C.
D.
E.
Teaching Duties
FILE: IED
1.
Teachers will be able to devote the full time allotted to
teaching their subject matter.
2.
Teachers, other school personnel, and students will not attend to
fund-raising activities during class time.
3.
Teachers will be able to begin their instructional duties
immediately when the class period begins without having to attend
to tasks that are not related to instruction.
4.
Administrators will provide every opportunity for teachers to
teach.
5.
Teachers will be provided with adequate planning time.
Activities
1.
Organizations or agencies within the school shall govern their
respective school-related extracurricular activities.
2.
Instruction time will not be sacrificed for extracurricular
activities.
3.
Limits will be set for extracurricular activities on school
nights.
Fund Raising
1.
Non-instructional activities to raise funds are not permitted
during the instructional day. This excludes normal accounting
procedures done by office personnel.
2.
Agents other than school personnel should not be involved in
fund-raising activities during the instructional day.
3.
Special activities that are traditionally recognized as being part
of a school's program should be handled independently from the day
to day operation of the school.
4.
It is suggested that all vending agents handle the promoting,
selling, collecting, and distributing end of fund-raising
activities.
Haleyville City
3 of 3
FILE: IFAA
TEXTBOOK SELECTION AND ADOPTION
The Board of Education shall be ultimately responsible for the selection of
all textbooks used within the School District. A textbook selection committee
shall be appointed by the Superintendent to study textbooks approved by the State
and recommend to the Board those which should be considered for adoption. The
composition of the committee shall be determined by the Board.
Instructional materials, including books, films and filmstrips shall be
reviewed and recommended by selection committees, as appropriate, and the use of
these materials shall be authorized for the instructional program of the School
District in accord with the policies of the State Board of Education.
Ref:
Ala. Code §16-26-4 to -39.
Haleyville City
FILE: IFAB
LEARNING MATERIALS SELECTION
The educational goals of the Haleyville schools, individual student learning methods, individual
teaching styles of teachers, curriculum needs, faculty and student needs and existing materials should be
considered in developing the media collection for the Haleyville Schools.
COLLECTION DEVELOPMENT
It is the mission of the Haleyville libraries to offer a collection of materials that will support and enrich
the curriculum and meet the needs of the individual students as well as the needs of the faculty and staff
as they try to carry out the mission of the school.
It is the goal of the library staff to provide a balanced, up to date collection which provides materials for
each study area offered in the curriculum of the school within the limits of the money that is provided for
the purchases of these materials.
SELECTION
The school library staff has the responsibility of selection of materials for the library collection with the
final approval of the school administration and ultimate authority of the Board of Education. Selection is
made in consultation with teachers, staff and students. Suggestions may be made by parents and other
members of the community.
Materials must meet the following criteria:
1.
Must support the curriculum and the educational, emotional, or recreational needs of the students
as well as the needs of the faculty and staff in their classroom instruction.
2.
Must meet high standards of quality in format, treatment, accuracy, arrangement and o
organization, and literary style.
3.
Must be appropriate for subject area, emotional, educational development, and learning styles of
students.
4.
Shall represent varying viewpoint of controversial issues with the purpose of development of
critical thinking and responsible judgements needed for everyday.
5.
The materials should be relevant to today’s world.
6.
The materials should represent artistic, historic and literary qualities.
7.
The materials should reflect the problems, aspirations, attitudes and ideals of the present society.
8.
The materials should contribute to the objectives of the instructional teaching program.
9.
The materials should be appropriate to the level of the user.
10.
The materials should represent differing viewpoints on controversial subjects.
11.
The materials should provide a stimulus to creativity.
The selection of materials involves many people, including librarians, teachers, students, and
administrators. Responsibility for coordinating the selection and purchase of textbooks rests with the
appropriate textbook evaluation committees. Responsibility for the selection of instructional
materials/items not housed in the libraries nor purchased with library money rest with classroom teachers
and they are responsible for their care, maintenance and upkeep of such materials and equipment.
Haleyville City
Minutes 11/15/83 (Revised 9/25/01)
Page 1 of 5
File: IFAB
Selection Resources:
The library staff shall make use of all available reputable resources on hand in the selection process as
well as actual evaluation of books provided by jobbers who make available collections of books for “hands
on” review by the library staff and other faculty members. Recommendations shall be solicited from
faculty, staff and students.
GIFTS
From time to time books are donated to the library by individuals and groups. These books shall be
accepted but their addition to the collection of the library shall depend upon their meeting the same criteria
of the books selected for purchase. Donors must be understanding of the fact that the final destination of
their donations depends on the decision of the library personnel in consultation with members of the library
committee and the administrative advisor.
WEEDING
Selection is a process that is on going and which also includes the process of weeding and discarding
materials no longer needed in the collection. The weeding process can take place any time during the year
with the majority of the process taking place during inventory at the end of each school year.
Guidelines for weeding:
1. Worn out volumes with missing pages, tattered, dirty and brittle covers and pages.
2. Unneeded duplicate titles
3. Books no longer supporting the school curriculum
4. Books which have not been used for ten years (excluding the classics.)
5. Books with outdated information but which are not needed for historical purposes.
6. Audio visual materials with missing or broken pieces.
7. Equipment that no longer works and is too expensive to repair and which is no longer required
by classroom teachers.
Discarded materials may be donated to other libraries, sold in a book sale, or thrown away after
the discard procedures have been followed. Individual libraries have their own procedures to follow.
PROCEDURES FOR RECONSIDERATION OF MATERIALS
In the event that materials are questioned or asked to be removed from the library shelves, the
principles of intellectual freedom and the right of access of materials should be defended rather than the
materials.
If such a complaint is made, the following procedure shall be followed:
1.
2.
3.
4.
5.
6.
The complainant shall be made aware of the selection policy followed in purchasing materials and
the sources which reviewed the materials.
Request the complainant to submit a formal written complaint (using Form I) to the building level
principal/administrator.
The building level principal/administrator will give a copy of the complaint to the local librarian and
to the Superintendent.
The complainant will be given a copy of Form II to complete and return to the building level
principal, librarian or the Superintendent within 21 calendar days.
The challenged material will be kept in the library during the consideration process.
Upon receipt of the completed form II, the principal will request a review of the challenged
Haleyville City
Minutes 11/15/83 (Revised 9/25/01)
Page 2 of 5
File: IFAB
7.
material by the System Wide Advisory Committee that is made up of librarians, principals, 2
faculty members from each building and 3 local citizens. This review should be made within 21
calendar days.
The advisory committee is asked to:
a. Read, view or listen to the challenged material in its entirety
b. Check general acceptance by reading reviews and consulting recommended lists.
c. Determine the extent to which the material supports the curriculum
d. Complete the appropriate form II
e. Present a written recommendation of the committee to the library coordinator, to the
Superintendent, and to the School Board.
School Budgeting
The libraries manages three budgets:
1. Library Enhancement, received from the state and which amount is determined by school
population, is divided 80% - 40% Technology/Reading Materials according to state guidelines. A budget
for the coming year is drawn up in the spring by the librarian and presented to the library committee who
amends and approves the budget. The budget is then presented to the entire faculty who votes to approve
or disapprove.
2. State Fee money is used to purchase paper for the copy machines and for the printers. The
librarian determines the use of the remainder of the money as is any other classroom teacher. Money is
usually spent on three magazines purchased from the senior class, blank video tapes to record Classroom
Channel programs, books purchased at the Lamp meeting and promotion
materials for the library.
3. Library budget that is funded through money paid for copies made. This money is used to pay the
maintenance for the copy machine in the library and for purchase of toner for this machine. It is
sometimes used to purchase printer ink and other small emergency items.
ELECTRONIC INFORMATION POLICY
In keeping with our role as a source of information, the library provides Internet access to information
beyond the confines of our collection. The Internet affords us an exciting opportunity to have immediate
access to timely and comprehensive information as well as a wide variety of primary sources. Providing
connections to global information services and networks outside the library is different from selecting and
purchasing materials for the library collection. The Internet changes rapidly, frequently, and unpredictably.
As the vast amount of information on the Internet is generated outside the library, the library cannot be
responsible for accuracy, authenticity, currency, availability or completeness of information. We cannot
insure that Internet communications are secure or private.
Because of the library’s limitations, the user is responsible for using discretion when considering the
quality of material, questioning the validity of information, and choosing what is individually appropriate.
In the Haleyville School setting, the Internet is a resource which provides timely access to students’
information needs. Unfortunately, limited computer resources do not permit the library to support all types
of Internet and computer usage. Therefore in order to best allocate these finite resources, student use of
the library’s computers will be limited in the following ways:
1.
Academic use will always have priority over recreational use.
2.
Game playing, email, and other inappropriate computer usage as determined by library
staff will be permitted only before and after school, during break and when there is no one else
in need of the computers to do actual school related work.
3.
Printing privileges are restricted to academic use with some exceptions allowed in special
situations at the discretion of the librarian.(Taken from the Electronic Information Policy of the
University High School Library, Urbana, Illinois.)
Page 3 of 5
Haleyville City Minutes 11/15/83 (Revised 9/25/01)
File: IFAB
REQUEST FOR REVIEW AND RECONSIDERATION OF MATERIALS
FORM I
This form is to be filed by the complainant when a complaint is made about materials used in the
Haleyville School System and left with the building level principal.
Date_______________________
School____________________________________________
Address of school______________________________________________________________________
Please check the type of material:
Book _____ Cassette _____ Record _____
Periodical ___ Filmstrip_____ Kit
______
Pamphlet____ Film ______ Textbook_____
Other _____ Specify___________________________________________________________
Title_________________________________________________________________________________
Author_______________________________________________________________________________
Publisher or Producer___________________________________________________________________
Where did your child obtain this material or view the material____________________________________
____________________________________________________________________________________
Was your child required to read or view the material___________________________________________
Is the material owned by the school________________________________________________________
This request is made by_________________________________________________________________
Street Address________________________________________________________________________
City ____________________________________State____________________
Zip____________
Telephone number at home______________________ Work___________________________________
Haleyville City
Minutes 11/15/83 (Revised 9/25/01)
Page 4 of 5
FILE: IFAB
Person reviewing materials_______________________________________________________________________
Date __________________
REVIEW OF MATERIALS
FORM II
After you have read or reviewed or listened to the material in question in its entirety please answer the following
questions. Add additional pages if necessary and sign each page. Return to the building level principal.
1.
To what in the material do you object? Be specific and cite frames in a film, pages in a book, etc.
2.
What do you believe is the theme or the purpose of this material?
3.
Is the purpose of the material accomplished in your opinion? Explain.
4.
Is the author/publisher qualified in the presentation of the material?
5.
What do you feel might result from the use of this material?
6.
List any good qualities of the material._______________________________________________________
____________________________________________________________________________________________
7.
What reviews of this material have you read?_________________________________________________
Page number________________________ Date______________________________________________
8.
What age group would this material he suitable?_______________________________________________
9.
What action do you recommend that the school take on this material?______________________________
10.
What material would you recommend to provide adequate information on this subject?_________________
11.
____________________________________________________________________________________________
Haleyville City
Minutes 11/15/83 (Revised 9/25/01)
Page 5 of 5
FILE: IFBD
SCHOOL LIBRARIES
The Board of Education recognizes the school library/media center as a necessary integral component
of the school and instructional process. Library centers shall consist of a building level center and shall be
under the guidance of professional trained personnel. The function of each school library shall be
primarily an educational service. The selection of content shall be designed to implement the curriculum
and to further the intellectual, social and emotional development of the students.
The responsibility of each library shall be to provide comprehensive collections of instructional
materials, selected in compliance with basic selection principles on the basis of their appropriateness for
the user.
Audio visual and other media shall be housed in the school library. Teachers, pupils, parents and other
professional school personnel may use the services of the centers.
Library Media Center Administration/Management
The school libraries shall be under the responsibility of professionally trained personnel. Their function
shall primarily be that of an educational service designed to implement the curriculum and to further the
intellectual, social and emotional development of the students with an emphasis on the intellectual
development.
The responsibility of the library staff shall include the collecting, housing, managing and making
available such resources which support the curriculum, and provide for the educational, emotional and
recreational needs of the students and which supplement the materials needed by the teachers in their
class instruction. (See the collection selection)
The library staff shall maintain an inviting environment for students and teachers to work and research
materials. Materials shall be housed in an orderly, easily accessible fashion with signs helping to locate
the materials.
The library staff shall communicate to faculty and administration the media program’s services and
resources which have been added.
The library staff shall seek recommendations from faculty and administration concerning policy,
priorities, services and materials that are needed.
The library staff shall use the principles of flexible scheduling to insure that immediate needs of
students and faculty are met within the possibilities of space availability and staff availability.
The library staff shall plan, together with classroom teachers, the integration of information literacy
skills in the context of curriculum based learning situations.(See Information skills development)
The library staff shall use all possible means to help students to become life long learners and lovers of
responsible reading by being exposed to good literature, adequate reference resources that include both
electronic and traditional reference resources. Library users will be expected to follow the guidelines of the
copyright laws that are in effect. (See Copyright policy attachment.)
Haleyville City
Minutes (Revised 9/25/01)
Page 1 of 7
File: IFBD
The library staff shall annually evaluate the use of the library/media center and report this information to
the administration along with assessment of needs to improve the library/media program.
The library staff shall annually prepare a budget proposal that shall be approved by the library
committee and the entire faculty. (See budget policy)
ADMINISTRATIVE PROCEDURE and COPYRIGHT COMPLIANCE
INSTRUCTION
Staff may make copies of copyrighted school district materials that fall within the following guidelines.
Where there is reason to believe the material to be copied does not fall within these guidelines, prior
permission shall be obtained from the principal. Staff members who fail to follow this procedure may be
held personally liable for copyright infringement.
Authorized Reproduction and Use of Copyrighted Material in Books and Periodicals
In preparing for instruction, a teacher may make or have made a single copy of:
A.
A chapter from a book;
B.
An article from a newspaper or periodical;
C.
A short story, short essay or short poem; or
D.
A chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper.
A teacher may make multiple copies not exceeding more than one per pupil, for classroom use or
discussion if the copying meets the tests of ‘brevity, spontaneity and cumulative effect’ set by the following
guidelines. Each copy must include the notice of copyright present in the original work.
A. Brevity
1. A complete poem, if less than 250 words and if printed on not more than two pages, may be
copied; excerpts from longer poems cannot exceed 250 words;
2. Complete articles, stories or essays of less than 2500 words may be copied. Excerpts from prose
works of not more than 1000 words or 10% of the work, whichever is smaller may be copied, but in any
event, a minimum of 500 words may be copied.
3. Each numerical limit set forth above may be expanded to permit the completion of an unfinished
line of a poem or an unfinished prose paragraph
4. One chart, graph, diagram, drawing, cartoon or picture per book or periodical issue may be
copied.
5. “Special’ works cannot be reproduced in full under any circumstances; however, an excerpt of not
more than two published pages containing not more than 10% of the words in the text of such special
work may be reproduced. What constitutes a “special” work is not clearly defined; however, special works
include children’s books combining poetry, prose or poetic prose with illustrations and which are less than
2500 words in their entirety. For a further discussion on what constitutes a “special” work, see Agreement
on Guidelines for classroom coping in Not-for-Print educational institutions with respect to books and
periodicals.
Haleyville City
Minutes (Revised 9/25/01)
Page 2 of 7
File: IFBD
B. Spontaneity
Copying should be at the instance and inspiration” of the individual teacher; and the inspiration and
decision to use the work and the moment of its use for maximum teaching effectiveness are so close in
time that it would be unreasonable to expect a timely reply to a request for permission.
C. Cumulative Effect
Teachers are limited to using copied material for only one course in the school in which copies are made.
No more than one short poem, article, story, essay or two excerpts from the same author may be copied,
and no more than three works or excerpts can be copied from a collective work or periodical volume
during one class term. Teachers are limited to nine instances of multiple copying for one course during
one class term. The numerical limitations set forth above do not apply to current news periodicals,
newspapers and current news sections of other periodicals.
Performances by teachers or students of copyrighted dramatic works without authorization from the
copyright owner are permitted as part of a teaching activity in a classroom or instructional setting. All other
performances require permission from the copyright owner.
Not with standing any of the foregoing, the copyright law prohibits using copies to create, replace or
substitute for anthologies, compilations or collective works. There shall be no copying of or from works
intended to be “consumable” in the course of study or of teaching. “Consumable” works include:
workbooks, exercises, standardized tests, test booklets and answer sheets. Teachers cannot substitute
copies for the purchase of books, publishers’ reprints or periodicals, nor can they repeatedly copy the
same item from term-to-term. Copying cannot be directed by a “higher authority”, and students cannot be
charged more than actual cost of photocopying. Teachers may use copyrighted material in overhead or
opaque projectors for instructional purposes.
Authorized Reproduction and Use of Copyrighted Materials in the Library
A library may make a single copy (containing the notice of copyright present on the original work) of:
A. An unpublished work which is in its collection solely for purposes of preservation and security or for
deposit for research use in another qualified library or archives.
B. A published work in order to replace it because it is damaged, deteriorated, lost or stolen, provided
that an unused replacement cannot be obtained at a fair price.
A library may provide a single copy of copyrighted material to a student or staff member at no more than
the actual cost of photocopying. The copy must be limited to one article of a periodical issue or a small
part of other material, unless the library finds that the copyrighted work cannot be obtained elsewhere at a
fair price. In the latter circumstance, the entire work may be copied. In any case, the copy shall contain the
notice of copyright present in the original work and the student or staff member shall be notified that the
copy is to be used only for private study, scholarship or research. Any other use may subject the person to
liability for copyright infringement and the library shall not make a copy if it has notice of any other use.
The foregoing reproduction right shall not apply to musical works, motion pictures or other audiovisual
works (other than an audiovisual work dealing with news), or pictorial, graphic or sculptural works (other
than pictorial or graphic works published as illustrations, diagrams or similar adjuncts to works of which
copies are reproduced hereunder).
Haleyville City
Minutes (Revised 9/25/01)
Page 3 of 7
FILE: IFBD
At the request of a teacher, copies may be made for reserve use. The same limits apply as for single or
multiple copies designated in “Authorized Reproduction and Use of Copyrighted Material in Print.”
Authorized Reproduction and Use of Copyrighted Music
For academic purposes, other than performance, teachers may make a single copy of an entire
performable unit (section) movement, aria, etc. from a printed musical work that is (1) confirmed by the
copyright proprietor to be out of print or (2) unavailable except in a larger work, for purposes of preparing
for instruction.
A teacher may make multiple copies not exceeding one copy per pupil for classroom use of an excerpt of
not more than 10% of a printed musical work if it is to be used for academic purposes other than
performance, provided that the excerpt does not comprise a part of the whole musical work which would
constitute a performable unit such as a selection, movement, or aria. In an emergency, a teacher may
make and use replacement copies of printed music for an imminent musical performance when the
purchased copies have been lost, destroyed or are otherwise not available, provided that purchased
copies shall be substituted in due course.
A teacher may make and retain a single recording of student performances of copyrighted material when it
is made for purposes of evaluation or rehearsal.
A teacher may make and retain a single copy of excerpts from recordings of copyrighted musical works
owned by the school or the individual teacher for use as aural exercises or examination questions.
A teacher may edit or simplify purchased copies of music provided that the fundamental character of the
music is not distorted. Lyrics shall not be altered or added if none exist.
Copying cannot be used to create, replace or substitute for anthologies, compilations or collective works;
copying of consumable works is prohibited. Copying for the purpose of performance is prohibited, except
in the case of an emergency as set forth above, and copying for the purpose of substituting for the
purchase of music is prohibited, except as set forth in the first and second paragraphs above. All copies
must include the copyright notice appearing on the printed copy.
Performance by teachers or students of copyrighted musical works is permitted without the authorization
of the copyright owner as part of a teaching activity in a classroom or instructional setting. The purpose
shall be instructional rather than for entertainment.
If the requirements of the foregoing paragraph are not satisfied, performances of non-dramatic musical
works that are copyrighted are permitted without the authorization of the copyright owner, provided that;
A.
The performance is not for a commercial purpose:
B.
None of the performers, promoters or organizers are compensated; and
C.
(1) There is no direct or indirect admission charge; or
(2) Admission fees are used for educational or charitable purposes only; provided that the
copyright owner has not objected to the performance.
All other musical performances require permission from the copyright owner.
Off-Air Recording of Copyrighted Programs
Television programs transmitted by television stations for reception by the general public without charge
Haleyville City
Minutes (Revised 9/25/01)
Page 4 of 7
FILE: IFBD
(hereinafter referred to as ‘broadcast programs”) may be recorded off-air simultaneously with broadcast
transmission (including simultaneous cable retransmission) and retained by a school for a period not to
exceed the first forty-five (45) consecutive calendar days after date of recording. Upon conclusion of this
retention period, all oft-air recordings must be erased or destroyed immediately.
Off-air recordings may be used once by individual teachers in the course of relevant instructional activities,
and repeated once only when instructional reinforcement is necessary in classrooms and similar places
devoted to instruction, during the first ten (10) consecutive school days in the forty-five (45) calendar day
retention period. “School days” are school session days - not counting weekends, holidays, vacations,
examination periods or other scheduled interruptions.
Off-air recordings may be made only at the request of and used by individual teachers, and may not be
regularly recorded in anticipation of requests. No broadcast program may be recorded off-air more than
once at the request of the same teacher, regardless of the number of times the program may be
broadcast.
A limited number of copies may be reproduced from each off-air recording to meet the legitimate needs of
teachers under these guidelines. Each additional copy shall be subject to all provisions governing the
original recording.
After the first ten (10) consecutive school days, off-air recordings may be used up to the end of the fortyfive (45) calendar day retention period only for teacher evaluation purposes, i.e., to determine whether or
not to include the broadcast program in the teaching curriculum. Permission must be secured from the
publisher before the recording can be used for instructional purposes or any other non-evaluation purpose
after the ten (10) day period.
Off-air recordings need not be used in their entirety, but the recorded programs may not be altered from
their original content. Off-air recordings may not be physically or electronically combined or merged to
constitute teaching anthologies or compilations.
All copies of off-air recordings must include the copyright notice on the broadcast program as recorded.
Authorized Reproduction and Use of Video Rentals or Videos Purchased for Home
Videos may only be rented for classroom use from agencies or companies that allow for such use. Many
retail video rental stores have strict license agreements prohibiting use with large, non-home audiences.
These restrictions may also apply to the use of videos purchased for home use. Staff is expected to
review and honor these agreements.
Authorized Reproduction and Use of Copyrighted Computer Software and CDROM Products
Schools have a valid need for high-quality software at reasonable prices. To assure a fair return to the
authors of software programs, the school district shall comply with the copyright laws and any usage
agreements that are applicable to the acquisition of software programs.
To this end, the following guidelines shall be in effect:
A.
All copyright laws and license agreements between the vendor and the district shall be observed;
B.
Staff members shall take reasonable precautions to prevent copying or the use of unauthorized
copies on school equipment, to avoid the installation of privately purchased software on school
equipment and to avoid the use of single copy software or CD-ROM products across a network
with multiple users unless such use is permitted by the applicable license agreement;
Haleyville City
Minutes (Revised 9/25/01)
Page 5 of 7
FILE: IFBD
C. A back-up copy shall be purchased for use as a replacement when a program is lost or damaged.
If the vendor is not able to supply such, the district shall make a back-up program in accordance with the
terms of the applicable license agreement or 17 U.S.C. and 117 and attest that the program will be used
for replacement purposes only;
D. The principal is authorized to sign a software license agreement on behalf of the school. The
principal shall retain a copy of said agreement.
Copying Limitations
Circumstances will arise when staff are uncertain whether or not copying is prohibited. In those
circumstances, the superintendent or designated copyright compliance officer should be contacted. The
following prohibitions have been expressly stated in guidelines agreed to by representatives of educators
and authors/publishers:
A. Reproduction of copyrighted material shall not be used to create or substitute for anthologies,
compilations or collective works.
B. Unless expressly permitted by agreement with the publisher and authorized by district action,
there shall be no copying from copyrighted consumable materials such as workbooks, exercises, test
booklets, answer sheets and the like.
C.
Staff shall not:
1. Use copies to substitute for the purchase of books, periodicals, music recordings, computer
software or
other copyrighted material except as permitted by district procedure;
2.
Copy or use the same item from term to term without the copyright owner’s permission;
3.
Copy or use more than nine instances of multiple copying of protected material for one course
in any one term;
4.
Copy or use more than one short work or two excerpts from works of the same author in any
one term; or
5.
Copy or use protected material without including the notice of copyright present in the original
work and the following is a satisfactory notice: NOTICE: THIS MATERIAL MAY BE
PROTECTED BY COPYRIGHT LAW.
READING GUIDANCE AND LITERACY SKILLS DEVELOPMENT
Reading guidance has always been the highlight of the Library/media specialist’s job. Helping students find
good books which will enrich their lives as well as add to their academic knowledge is on the top of the list
of objectives of any librarian. In this day of the electronic learning boom it is just as valuable or more so to
introduce students to book format as well as the electronic format of reading and learning.
The library staff of the Haleyville City Schools shall promote reading by one on one consultations, when
possible, by making available Accelerated Reading books and tests, by celebrating National Book Week
and American Library Week and by special events which will include local writers.
Annual Book Fairs will also be used to help promote books and reading and to encourage students to
begin their own libraries.
Literacy skills development is best done in the context of classroom projects and in correlation with
classroom teacher and library staff cooperation. It is the goal of the Haleyville City School libraries to follow
Haleyville City
Minutes (Revised 9/25/01)
Page 6 of 7
File: IFBD
the suggestions in the Literacy Partners publication of 1999 using the K -12 Information Objectives as a
guide in the development of information skills as found in Appendix B.
Equal Access Policy of Haleyville High School Library
The libraries are available for all students grades K — 12 according to the schedules of the individual
schools and the responsibilities of the staff members. Students can come to the library on a pass from
their classrooms, during break, before and after school and, with special permission, during lunch.
Teachers may schedule times for an entire class or may send small groups to study by sending them
with a pass. Special accommodations are made for students with special needs, for example. we have
books with tapes for those who do not read well.
Materials housed in the library are available for use by all students and faculty members. Some
materials may not be checked out by students except by special arrangements but can be used by them in
the library.
Ref: Ala Code 16-11-23,
Haleyville City
Minutes (Revised 9/25/01)
16-21-1 to –3.
Page 7 of 7
FILE: IFC
COMMUNITY INSTRUCTIONAL RESOURCES
The Board of Education shall urge teachers to use a wealth of
community resources to supplement and enhance the quality and scope of
classroom instruction whenever possible. Living within the community
are many persons whose training, talents, special knowledge,
experience, travel and educational background may be utilized by
teachers to contribute to and enrich the instructional program being
carried on in the city's schools. Many of these individuals are quite
willing to share their wealth of experience and knowledge with our
boys and girls. Teachers shall therefore, be encouraged to use these
people whenever possible to augment and enrich classroom teaching.
Teachers should also use many other resources available through
local industries and businesses to supplement the instructional
program.
Haleyville City
FILE: IFCB
FIELD TRIPS AND EXCURSIONS
The Board, recognizing that educational field trips and trips to various
types of contests for instructional purposes help provide desirable learning
experiences, shall delegate to the Superintendent the responsibility for
development of administrative criteria governing field trips. Only those field
trips, however, that grow out of the instructional program or are otherwise
directly related to the program are to be permitted on school time. Other
trips such as those involving band and athletic activities should be confined
to non-school time, except where the school is engaged in an activity,
competition or contest that requires use of school time.
Because interscholastic athletics and th7e band program (grades 7-12)
participate in regularly scheduled events and operate with the expectation of
participation from all team members, a separate set of policies are
appropriate. Regulations for athletic and band trips are found in PART TWO.
All other educational field trips, trips to contests, off-campus
learning experiences and class trips will be referred to hereafter as "field
trips" and will be subject to the regulations as stated in PART ONE.
PART ONE: CO-CURRICULAR FIELD TRIPS
The following procedures have been established:
1.
The teacher requesting a field trip will submit an application in
writing to the building-level administrator for his or her
approval.
a.
The request should be made at least two weeks prior to the
proposed trip.
a.
Trips that will require out-of-state travel and/or
over-night travel should be made at least six weeks
in advance.
2.
The building-level administrator then has the responsibility
to weigh the merit of the proposed trip and to either deny
approval or to give a report of tentative approval.
3.
If tentative approval is given, the administrator and the
teacher will meet as soon as possible to discuss the details
of finance, transportation, insurance and chaperones.
4.
Building-level administrators have the delegated authority
to approve only those trips that are scheduled to occur
within the city of Haleyville and the immediate area (not to
exceed five miles one-way distance from the school).
5.
Field trips outside the Haleyville area must have the prior
approval of both the building-level administrator and the
superintendent.
6.
Field trips that require out-of-state travel and/or
over-night travel must have the prior approval of the
principal, the Superintendent, and the Board of Education.
7.
Upon receiving formal approval for the trip to be scheduled,
the teacher will prepare a printed notice and approval form
to be signed by , parent of each participating student. Only
those students who submit signed parental permission forms
to the supervising teacher will be allowed to take the trip.
8.
The supervising teacher has the responsibility to inform
participating students that their behavior off campus is
subject to the same regulations as though the activity were
on the school campus.
9. Students participating in off-campus trips will be strongly
encouraged by the supervising teacher to have school-day
insurance or the equivalent.
10. Requests for school-owned vehicles for field-trip use will
be made to the high school principal's office. In order to
be approved for transporting students, school-owned vehicles
must meet all state-certified safety specifications and be
under the operation of an appropriately certified driver.
All drivers will be directed to adhere to the designated
speed limits and to all other safety regulations.
11. All persons who will transport students on field trips by
means of privately-owned vehicles must be approved by the
building-level administrator. It is the responsibility of the
administrator to verify that all such drivers possess valid drivers
licenses and appropriate liability insurance. All such drivers will be
directed to adhere to the designated speed limits and to all other safety
regulations.
12.
It is strongly encouraged that only adult drivers (as opposed to student
drivers) be approved for field trip purposes. If a student driver is to
be used "direct" parental permission must be obtained by the
building-level administrator for the driver and for all students who will
be passengers of the vehicle.
13.
When it is appropriate for charter buses or similar contractual carriers
to be utilized, both the supervising teacher and the principal will
inspect the terms of the written agreement and both will sign the
contract.
14. All of the above field trip regulations are intended to
promote good school organization and student safety. Because
of the many safety concerns, each local-building
administrator reserves the right to cancel or to amend any
field trip if he or she believes that conditions warrant such
action. This type of decision could be brought about by one
or more of the following problems:
a. dangerous weather conditions
b. lack of an adequate number of chaperones
c. vehicle problems
d. insufficient number of approved participants
e. inadequate finances
f. other reasonable causes
PART TWO: ATHLETIC AND BAND TRIPS
Travel to athletic and band events is established by the approved schedules of events. It will be the responsibilities of
the coaching staff, the cheerleading sponsors and the band
director to submit proposed activity schedules to the high school
principal. Each schedule should be submitted at least two-weeks prior to the
first event on the list. Approval of the proposed schedule by the
high school principal constitutes approval for all necessary
one-day, in-state travel. Students participating as members of
teams, cheer-leader squads or band units will not be required to
submit parental permission forms for such travel.
The athletic director (or supervising coach),cheerleader
sponsor or band director will be responsible for securing
appropriately certified bus drivers; arranging for adequate
finances for travel; and for enlisting an adequate number of
adult chaperones.
Additionally, those guidelines for field trips as stated in
PART ONE (except items 2,3,4,5, and 7) are applicable for
athletic and band trips.
FILE: IG
GUIDANCE
PROGRAM
The Board of Education shall provide for a comprehensive guidance
program, subject only to availability of funds to implement such, which shall
provide services designed to help students make wise choices and adjustments,
and to provide administration and staff information and other assistance to
help in making the school program more effective in meeting the educational
needs of individuals and the community.
Haleyville City
FILE: IHA
GRADING SYSTEM
The Board of Education requires that all parents be informed of the, progress
of their children through appropriate reporting methods. Reporting of student
progress shall be accomplished through report cards, parent conferences, and
interim reports.
Grading and reporting should reflect the academic achievement and progress
made by the individual student. The Board recognizes, however, that factors such
as effort, preparation, application, attitude, attendance, etc., do influence the
measurement of a student's learning. Grades should not be used with the intent of
rewarding or punishing a pupil.
The system of reporting shall be reviewed annually under the direction of the
Superintendent, and appointed staff members and special committees shall strive to
improve communication techniques. Necessary explanatory information concerning
changes shall be furnished to principals, teachers, counselors, parents and
students.
First and second grade teachers shall use E, G, S and U or A, B, C, D, and F
on report cards to indicate the academic progress of the children.
Teachers in all other grades shall use "A", "B", "C", "D”, "F", and "I". on
report cards to indicate progress. "A" - exceptional achievement, "B" -above
average, "C" - average, "D" - poor but passing, "F" - failure, and "I" –
incomplete.
Haleyville City
File: IHAA
EXEMPTION POLICY
HALEYVILLE HIGH SCHOOL
A student in grades 7-12 will earn the privilege to exempt the final grading period tests of the school year
if he/she meets the following criteria:
1.
A student with an "80" average or above may miss no more than six (6) full days
per year or six (6) individual class periods during the school year to be able to
exempt the exam(s). One-semester courses, three (3) absences are allowed.
2.
School sponsored activities, which require or cause the student to miss class, do
not count as an absence toward exemption.
3.
To merit final grading period exemption, a student must put forth good conduct
throughout all grading periods. Assignment of certain disciplinary consequences will
eliminate a student from consideration for exemption from all exams. These consequences
include detention, in-school suspension, out-of-school suspension, Saturday school, etc.
4.
Violation of Class II and Class III Offenses shall eliminate a student from exemption.
Repeated violations of Class I Offenses may eliminate exemption. (Refer to the
student Code of Conduct for samples of Disciplinary Action.)
5.
A student should have all accounts cleared before final exams are administered. A student
cannot be exempt who owes money to the school for any reason including, but not
limited to: class fees, lost/damaged books, athletic uniforms/equipment, destruction of
school property, etc.
6.
A student must be enrolled in Haleyville High School for the entire school year to be
eligible for exemption.
Haleyville City
Minutes 3/9/98 (Revised 8/31/04)
Page 1 of 1
FILE: IHAB
REPORT CARDS
The Board of-Education requires that report cards be sent home by the
student on Thursday following the end of each six-weeks reporting period with
the exception of kindergarten and first grade students. The style of the
report cards shall be selected by a special committee and adopted by the
Superintendent and/or Board.
Report cards must be signed by the parents and returned to the homeroom
teacher. Any report card not returned must be paid for, if replaced.
Haleyville City
FILE: IHAD
PARENT-TEACHER CONFERENCES
K-6
Purpose
In order to encourage, to the fullest, development of each
student's potential, Haleyville Board of Education establishes policies
and develops guidelines for the purpose of academic advisement for all
students. (K-6)
Definition
Parent-teacher conferences: are defined as any two-way interactive
conversation held at the school or in the student's home between the
parent/guardian of an individual student and instructional personnel or
their approved representative. Such conferences may include discussion
on academic advisement, behavioral or discipline advisement, special
interest or individual needs advisement, and/or any other mutually
agreed upon topic.
Parent-Teacher Conferences For Academic Advisement
Parent-teacher conferences shall be systematically conducted for
the purpose of assessing individual achievement and determining
educational direction (Remediation, acceleration, expansion of
curriculum etc.) for each school year. The conference technique utilized
should guarantee attention to the individual student's academic and
social development within the educational environment.
Haleyville City
1 of 2
FILE: IHAD
Policies and Provisions
1. All teachers will receive in-service training in parent-teacher
conference skills.
2. Various methods may be used in addition to actual one to one
conferences to involve parents in a conference-like atmosphere.
A.
B.
C.
D.
E.
F.
G.
H.
Letters sent home
Phone calls to parents
Media usage to advertise
PTA contact
Open House meetings
Homeroom parents meeting
Newsletters to parents
In-service days to be set aside for
conferences, when applicable
3. A parent-teacher contact form will be used for parents who have
not taken full advantage of the opportunity for shared
responsibility in the planning of their child's educational
programs. This form will be kept by each teacher and then placed
in the permanent record file at the end of the school year. The
use of this form will provide documentation for all contact with
parents, including, but not exclusively, one to one parent
conferences.
4. The overall plan will be communicated to the community at large.
5. This written plan will be made available to all affected school
personnel.
Haleyville City
2 of 2
FILE: IHAD
PARENT-TEACHER CONFERENCES
The Board of Education recognizes the desirability of a
comprehensive plan for fostering communication between parents and
teachers. Although the one-to-one parent-teacher conference is the
preferred form, it is certainly not the exclusive mode of effective
communication. It is, therefore, the intent of the faculty and
administration of Haleyville High School to provide for parent-teacher
contact through a variety of means including but not limited to
1.
individual parent(s) -teacher conferences (at school or
in-the-home)
2.
conferences between parent(s) and a team of teachers
3.
informal or brief visits on such occasions as PTA, Open-House,
and Parent-Contact Night
4.
special grade-level information meetings for parents (and
similar large-group meetings)
5.
conferences via the telephone when appropriate or necessary
6. direct written correspondence between parents and school
personnel
Haleyville High School actively encourages meaningful and productive
communication between the home and the school. This pro-active position
of the school staff is expressed through periodic invitations to parents
through take-home letters, student handbooks, printed notices on all
report cards and through public announcements on local radio and in local
newspapers.
Haleyville City
1 of 3
FILE: IHAD
To help ensure that all parent-teacher contact is productive
the following practices and policies are in effect:
1.
All HHS faculty are periodically exposed to local school inservice
concerning
teacher
skills
for
conducting
effective
parent
conferences.
2.
Parents are advised of a simple and consistent procedure for
arranging parent-teacher conferences.
3.
It is the policy of HHS that the principal or any other
administrator,
supervisor
or
counselor
will
join
any
parent-teacher conference if requested to do so by either the
parent or the teacher or by both).
4.
The school will attempt to resolve any problem, complaint or
grievance at the most-direct possible level. Specifically, this
means that if a complaint is filed against the practices of a
certain teacher then the parent will be asked to meet first with
the teacher in an attempt to resolve the problem. If the problem
is not resolved at that level it will proceed to the attention of
the local building administrator and if necessary to the
Superintendent and to the Board of Education.
5.
Students will be asked to join a parent-teacher conference only
if there is mutual agreement between the parent(s) and the
teacher that the student's presence will be beneficial to the
student's well-being.
6.
Teachers are expected to regard parent conferences and other
forms of communication with parents as important and professional
duties. Teachers are expected to be as well-prepared as time
permits for all parent conferences.
7.
School counselors and administrators are expected to fulfill
major roles in (a) establishing an appropriate climate for
home-school communication and in (b) coordinating arrangements
for such communication.
2 of 3
Haleyville City
FILE:IHAD
8.
The
high
school
principal
is
expected
to
accept
the
primary
responsibility of providing to parents, current and accurate information
regarding such critical areas as course offerings and graduation
requirements. Current information of this kind is to be available (to
parents) in printed form at all times.
Haleyville City
3 of 3
IHAE
LEA Parent Involvement Policy
It shall be the policy of the Haleyville City Board of Education to promote the active involvement of parents
in their child’s education through two-way and meaningful communication as well as other school and
system wide activities designed to:
a.
b.
c.
d.
e.
f.
g.
Ensure that parents play an integral role in their child’s learning.
Promote family literacy and parenting skills.
Ensure that parents are included, as appropriate, in decision-making, and serve on advisory
committees that promote parent input into the process of program review, planning and
involvement.
Assist parents in helping their child meet challenging state and local student content
standards, achievement standards.
Assist schools in planning and implementing effective parent involvement activities.
Involve parents in the annual evaluation and possible revision of the content and effectiveness
of the Parent Involvement Policy in improving the quality of the systems schools.
It is the policy of this school board that all provisions of No Child Left Behind law and
regulation are adhered to in all of our schools. This includes the provisions that involve parent
involvement, parent’s right-to-know and parental notification. It also includes involving parents
in an organized, ongoing and timely way in the planning, review and improvement of Federal
Programs.
Affording parents substantial and meaningful opportunities to participate in the education of their children
shall be assured by and through the use of advisory committees, opportunities to volunteer, parent
involvement meetings, parent-teacher conference days, reasonable access to staff, written resource
materials, community and system wide surveys, as well as needs assessments.
Haleyville City
Minutes 2/24/04
Page 1 of 1
FILE:IHB
HOMEWORK
GRADES K-6
The Board of Education recognizes that a reasonable amount of study
and preparation is essential for the scholastic growth of the child. It
is also aware, because of individual differences and needs of pupils,
that it is unsound to require or expect all pupils to be assigned the
same kind of homework in connection with their school instruction.
Purposeful homework varies from day to day with each pupil, depending
upon his educational capacity, potential and need. Homework should
supplement, complement, and reinforce classroom teaching and learning.
I. Definition
A.
Homework is defined as an assignment given to
a student to be completed outside regular
instructional time.
II. Criteria
A. Homework may be an assignment given to students to be
completed outside regular instructional time. These
assignments may give drill and practice in order to
strengthen new skills introduced in the classroom. The
teacher may assign the exercises to complete unfinished
classroom assignments.
B. Homework may strengthen study habits. Students may be given
homework projects of short or long-term nature or, they may
participate in research activities in locating facts and
dates.
C. Homework may be used to extend learning for pleasure and
enjoyment. It may be used to pursue special interests.
Haleyville City
1 of 4
FILE: IHB
III. Responsibilities
A.School System
1.
The Haleyville City School system shall include
study skills as a part of the total curriculum.
shall be introduced early. They shall also be a
part of the total curriculum at all levels in a
educational program.
homework and
These skills
continuing
student's
2.
The school system's overall policy toward homework shall
stipulate that:
a. Homework shall be required in each subject area whose
content is prescribed by the State Course of Study.
b. Homework shall be used as a reinforcement to classroom
instruction.
c. Time required to complete homework assignments shall be
reasonable.
d. Homework assignments shall be organized and coordinated
so as to prevent students form being overburdened with
too much homework at a given time.
e. When appropriate, homework assignments shall accommodate
individual differences.
f. All homework assignments shall be evaluated in a manner
to be beneficial to the students.
g. Homework shall not be used as a form of punishment.
h. When appropriate, homework shall include assignments
incorporating higher-order intellectual skills.
B.
Principal
1.The principal shall discuss with the faculty the homework
policy.
2 of 4
Haleyville City
FILE. IHB
C.
D.
2.
The principal shall help establish procedures along with
the staff for coordinating homework assignments.
3.
As instructional leader, the principal shall monitor the
relationship
between
homework
assignments
and
the
instructional objectives of the school system and the
school staff.
4.
The principal shall enforce the homework policy at his
respective school.
Teachers
1.
The teacher shall help students develop and establish
good study habits.
2.
Each classroom teacher shall plan instructional activities
that teach and/or reinforce study, skills.
3.
Teachers shall inform parents of the objectives of homework
and the academic progress of their children.
4.
Each classroom teacher shall involve parents through
periodically held parent-teacher conferences.
5.
Each classroom teacher shall have the authority to determine
homework assignments consistent with local school board
policy.
6.
Each classroom or subject area teacher shall keep the other
grade level teachers informed on the homework assignments, so
that the student will have ample time to complete the given
assignments.
1.
Parents should provide suitable conditions to allow for
the fulfillment of effective homework activities at home.
2.
Parents should encourage their children to complete
homework assignments to the best of their ability.
Parents
FILE:IHB
3. Parents should be interested in receiving information
concerning their child's homework.
4. Parents should keep themselves aware of
the academic progress of their child.
E.
Students
1. Students shall be responsible for acquiring effective study
habits and skills.
2. Students will be expected to complete assigned homework
tasks.
Haleyville City
4 of 4
FILE:IHB
HOMEWORK
GRADES 7-12
The Board of Education recognizes that successful completion of a
program of studies in the junior high and high school grades carries the
necessity for a good measure of independent study and preparation.
Outside class assignments, generally referred to as "homework" have
become an accepted component of secondary education. The Board of
Education encourages the use of wellplanned and purposeful homework
assignments as they contribute to the learning of each secondary school
student.
Definitions: Homework is defined as a definite assignment of study,
reading, research, drill, writing and combinations thereof to be
completed outside regular classroom time.
Appropriate homework assignments are consistent with the following
practices:
1. Homework assignments are to be clear in purpose.
2. Homework assignments are to be directly related to the course of
study.
3. Homework assignments are never to be made as busy work or as
punishment for improper behavior.
4. All written homework assignments are to be graded (or at least
observed for completeness) by the classroom teacher.
5. The requirements of each homework assignment are to be stated precisely
to the students. This includes the exact date(s) assignments are due.
Haleyville City
1 of 3
FILE:IHB
Haleyville High School further stipulates that
6.
Homework will not be assigned during the days of six weeks
semester exams (as this time is reserved for study and review).
and
7.
Homework assignments are to be made in accord with the maturity level
of the students. Specifically, this refers to long-range assignments
which are deemed more appropriate for older students and less
appropriate for younger students.
8.
Opportunities for make-up privileges of homework assignments be made
on the same basis as applies to all other school work. Prior to any
make-up assignments, the presentation of an "excused" absence note is
required. Students who cannot present "excused" absence notes are not
entitled to perform make-up work.
9.
Students are entitled to receive from each of their teachers an
explanation of the course-grading plan with specific information
relative to the value of homework grades.
10.
Teachers reserve the right to have student begin homework
assignments during class time. A primary purpose of this method is
to provide for supervised study.
11.
The refusal of a student to attempt a homework assignment may be
considered to be an act of student disobedience and may be subject
to disciplinary action.
12.
Teachers are to be diligent in identifying those students who
experience
significant
difficulty
in
completing
homework
assignments. Each teacher bears the further responsibility to
counsel with those students and to make appropriate referrals to
counselors and administrators.
Regarding all homework policies, Haleyville High School intends to
be in full compliance with the guidelines of the Alabama State Department
of Education's Plan for Excellence. These guidelines include the
following provisions:
1.
The individual classroom teacher is entrusted with the primary
responsibility to decide the specific homework assignments for his or
her classes (including the appropriate quantity or frequency of
homework assignments).
Haleyville City
2 of 3
FILE: IHB
2. Teachers are expected to plan cooperatively within the various
departments to ensure a good measure of consistency in homework
practices in those cases where two or more instructors teach the
same course.
3. To the greatest degree possible, teachers are to work
cooperatively in making homework assignments so as to not
overburden students.
Haleyville City
3 of 3
FILE: IHE
PROMOTION AND RETENTION
GRADES K-6
INTRODUCTION
The Haleyville City Board of Education believes that
promotion and retention of students within the system must he
made in the best interest of the students. To help assume that
the best interests of the individual student is served, a variety
of factors will be considered before promotion and retention
decisions are made. These factors shall include academic
progress, social and emotional maturity, age, and psychological
and physical needs. Emphasis at all times will be placed upon
achieving the maximum academic progress - Possible for each
individual student. Students will be placed in the Grade level
which provides for him the best opportunity for progressing in
his educational development.
To assist students, parents, faculty, and administrators in making
decisions concerning promotion and retention, this policy is designed to
provide guidance in the following areas:
I.
II.
III.
IV.
V.
VI.
I.
General Criteria
Suggested specific Criteria
Other Criterial Considerations
Responsibilities
Suggested Steps to Follow in Retention Cases
Remediation
General Criteria
A. Each student shall have the opportunity to develop the skills
prescribed for each grade level by the Alabama Course of Study.
B. Each student shall acquire the minimum. competencies as prescribed
by the Alabama Minimum Competency Standards.
II. Suggested Specific Criteria
A. A student shall earn passing grades.
B. A student shall be in regular attendance for a minimum of 155 days
per school year. Current Board policy will apply.
C. Scores on standardized tests in the areas of Reading, Arithmetic,
and Language Arts shall be considered.
Haleyville City
1 of 4
FILE:IHE
D.
In Kindergarten, many factors may influence the promotion or
retention of a student. Signs of maturity should be a major factor
upon which another year of Kindergarten is recommended. Consideration
should be given to emotional indicators such as attitudes, ability to
relate to other people, self-image, and capacity to cope with various
situations.
E.
Promotion or retention of Specia1 Education students shall be made on
an individual educational program.
III. Other Criterial Considerations
Standards for promotion or retention are developed to insure that
students successfully achieve the required knowledge and skills at one
grade level before moving on to another grade. mastery of these skills
prior to leaving the elementary school is essential for success in high
school and beyond.
It is recognized that all students come from diverse backgrounds
with varying levels of ability and different experiences. All of the
factors are critical to one's level of success in school. These aspects
must be considered by all involved, but primarily by the teacher.
Thus, it is important to rely upon teacher opinion to determine how
well a student has accomplished previously mentioned criteria in
determining whether a student will be promoted or retained.
IV. Responsibilities
A.
The Principal is responsible for:
1. Coordinating the overall instructional program in the school.
2. Insuring communication between the school and home 3. Seeing that students are appropriately placed in the instructional
program.
B.
The Teacher is responsible for:
1. Making sure that basic skills are taught on the appropriate
level for the student.
2. Keeping parents informed about the student's progress.
Haleyville City
2 of 4
C.
The Parents are responsible for:
1. Seeing that their child attends school regularly.
2. Monitoring their child’s progress
3. Scheduling, conferences with teachers.
4. Providing a time and place for their child to do homework.
D.
The Student is responsible for:
1. Doing his/her homework.
2. Paying attention.
3. Attending school regularly.
4. Accepting responsibilities for his/her own learning.
5. His own behavior.
V.
Suggested Steps to Follow in Retention Cases
A. Teachers and/or principals should identify potential candidates
for retention early in the school year.
B. Teachers and/or principals should notify parents as soon as
possible after the students have been identified and conferences
should be held with the parents to discuss what will be expected from
those students before they can be promoted.
C. When further information is needed by the teacher and/or
principal, psychological testing; may be considered.
D. Teachers should continue to carefully monitor the student's
progress during the year and keep records, which will aid in
determining the promotion or retention of a student.
Haleyville City
3 of 4
FILE:IHE
VI. Remediation
A. Teachers shall assess all students on the minimum skills
identified at their respective levels.
B. When a student should fail to master these skills, arrangements
must be made to remediate the student; however, the student shall not
be allowed to promote until these minimum skills are sufficiently
mastered at acceptable level
Haleyville City
4 of 4
FILE: IHE
PROMOTION-RETENTION POLICY
HALETVILLE HIGH SCHOOL
EFFECTIVE FALL 1985
The following provisions will govern the promotion and retention of
students attending Haleyville High School:
Grade 7 - Student failing more than one subject for the year must repeat
the 7th grade.
Grade 8
1. Students failing more than one subject for the year must repeat
the 8th grade.
2. Students failing English in the 8th grade who also failed
English in the 7th grade but have earned all other requirements
for promotion must accept one of three alternatives:
1. Take English in summer school for Remediation.
2. Take 8th grade English for Remediation in the 9th grade as
well as 9th grade English.
C~
3. Repeat the 8th grade year in full in order to be
remediated.
3. Students failing Math in the 8th grade who also failed Math in
the 7th grade but have earned all other requirements for
promotion must accept one of three alternatives:
1. Take Math in summer school for remediation.
2. Take 8th grade Math for remediation in the 9th grade as
well as 9th Grade Math.
3. Repeat the 8th grade year in full in order to be remediated.
Grade 9-
To be promoted to the 10th grade a student must have earned 4
credits.
Grade 10 -
To be promoted to the 11th grade a student must have earned 16
credits.
Grade 11 -
To be promoted to the 12th grade student must have earned 16
credits.
Haleyville City
I of 2
FILE: IHE
Social Promotion
A student will be considered for social promotion after spending 2 years
in the same grade.
Special Education
The provisions contained herein do not apply to special education
students.
Haleyville City
2 of 2
FILE: IHEA
MAKE-UP OPPORTUNITIES
The Board of Education directs that when a student is legally absent as
defined by state law, or when the absence is apparently beyond the control of
the student, the student shall be given an opportunity to make-up the work
missed.
All incomplete's (I) not removed within 30 calendar days shall become
failures (F).
Haleyville City
FILE: IHEAA
TUTORING BY SCHOOL EMPLOYEES
ON SCHOOL PROPERTY
The Board of Education shall prohibit a teacher from tutoring a student who
was enrolled in his class the previous year, is enrolled in his class during the
current year or will be taught by the teacher the next school year without prior
approval of the principal.
All tutoring of students and use of school facilities shall be coordinated
through the principal's office with proper documentation.
Ref: Ala. Code §16-24-1 to -7, 16-1-16.
Haleyville City
FILE:IHF
GRADUATION REQUIREMENTS
MANDATORY TO CHOOSE ONE OF THESE
ADVANCED DIPLOMA
STANDARD DIPLOMA
4 English Courses
(must be advanced in
grades 10, 11, &12)
2 Foreign Language Courses
32 Math Courses (including Alg. 11 & Geom)
4 Social Studies Courses
3 Science Courses (including Bio & Chem)
1/2 Health (one semester)
1 Physical Education Course/or Band
6.5 Electives
24 TOTAL CREDITS
4 English Courses
2 Math Courses
4 Social Studies Courses
2 Science Courses (Phys.Sc. & Bio)
1/2 Health (one semester)
1 Physical Education/or Band
10.5 Electives
24 TOTAL CREDITS
THE FOLLOWING DIPLOMAS ARE OPTIONAL
HONORS
TECHNICAL-PREPARATORY
4 Math Courses (AIg. 11, Geom, Adv. Math, Calc)
4 Social Studies Courses
4 Advanced English Courses (including A.P. Eng.
in 12th)
5 Science Courses (Phy. Science, Bio, Chem,
Physics, A.P. Bio)
2 Foreign Languages
I Typing
1/2 Health
1/2 Driver's Education
1 Physical Education or Band
3 Electives
26 TOTAL CREDITS
(A minimum cumulative grade average of 90)
4 English Courses
4 Social Studies Courses
3 Math Courses
3 Science Courses
1/2 Health
1/2 Driver's Education
1 Physical Education or Band
1 Typing
4 Vocational Units (in one area of
emphasis)
5 Electives
26 TOTAL CREDITS
(A minimum cumulative average of 80)
In order to increase the academic accountability of the students at Haleyville High School the following
policies will be placed in effect:
*
Students must take courses in sequential order. For example: A student will not be allowed to take 12th
grade English until 11th, 10th, and 9th grade English courses have been successfully completed.
*
Students will not be allowed to take two English courses simultaneously.
*
Students will he given 10 days at the start of school to change their schedule. After this time if a student
"drops" a course this student will receive an "F" for this course. ,
*
Semester courses will be considered separate and students in grades 9-12 will not be allowed to average
these courses together. Example: Economics/Government
Alabama History/World Geography
Adopted: 5/16/95
Haleyville City
FILE: II
TESTING PROGRAM
The Board of Education shall participate in the Alabama State testing program
in accordance with State Department of Education rules and regulations governing
such activities. The Superintendent is charged with the responsibility of assuring
compliance with all testing program requirements.
Achievement and academic aptitude tests not in conjunction with the state
testing program may by developed and administered by the School District as the
need arises. Confidentiality of all test results shall be maintained at all times.
Ref:
Ala. Code §16-11-9, 16-12-5, 16-12-8, 16-12-9; 20 U.S.C. §1232 (q-i).
Haleyville City
FILE: IKF
SCHOOL STORES
The Board of Education shall permit merchandise needed by pupils to
facilitate classroom instruction to be sold in school stores where permission
to operate such stores has been granted by the Board. School stores shall
operate solely as a convenience to the students and should offer a minimum of
competition to local merchants.
Separate accounts shall be kept for school stores, subject to audit, and
profits derived from sales should be used for general items supporting the
school as a whole.
Ref:
Ala. Code §16-11-9, 16-12-3.
Haleyville City
J-STUDENTS
Policy
JA
JAA
Goals and Objectives
Equal Educational Opportunities
JB
JBA
JBB
JBC
JBCA
JBCAA
JBCB
JBCSA
JBCC
JBCCA
JBCCB
JBCD
JB0
JBE
JBF
JBG
Attendance
Compulsory Attendance Ages
Entrance Age
School Admissions
Resident Students
New Resident Students
Nonresident Students
Tuition (Cf. JS)
Assignment (Cf. AD)
To Schools
To Classes
Transfer and Withdrawals
Absences and Excuses
Truancy
Released Time (Cf. MCB)
Readmission’s
JC
JCA
JCAA
JCAB
JCB
JCC
JCD
JCDA
JCDAA
JCDAB
JCDAC
JCDAD
JCDB
JCE
JCEA
JCEB
JCEC
Rights and Responsibilities
Civil Rights of Minors
Due Process
Interrogations and Searches (Cf. LOAJA)
SN For policy statement(regarding interrogations and
searches by school officials only.
Student Involvement in Decision making (Cf. BOBD, CMAA)
Budget Planning Involvement (Also OCCE)
Conduct
Behavior Code
Smoking
Alcohol Use
Drug Use (Cf. 1088)
Bus Conduct (Also EDCB)
Dress Code
Complaints and Grievances
Ornbudsman
Hearing Procedure
Demonstrations and Strikes
JD
JDA
JDB
JDC
JDD
JDE
Discipline
Corporal Punishment
Detention
Probation
Suspension
Expulsion
JE
Guidance Program (Also IG)
Rule Exhibit
(Continued)
Policy Rule Exhibit
JF
Academic Achievement (Also IH)
JG
JGA
JGB
JGC
JGCA
JGCB
JGCC
JGCD
JGD
JGDA
JGE
JGEA
JGF
JGFA
JGFAA
JGFB
JGFC
JGFD
JGFE
JGFF
JGFG
JGFGA
JGG
JGGA
JGH
JGHA
Student Welfare
Student Insurance Program (Also EGS)
Student Aid Programs
Student Health Services (Cf. JGFG)
Physical Examinations
Inoculations
Communicable Diseases
Medicines
Student Psychological Services
Psychological Testing (Cf. 11)
Student Social Services
Home Visits
Student Safety
Emergency Drills (Also EBBC; Cf. LDAK, LDAL)
Bomb Threats (Also EBBCA)
Supervision of Students
Dismissal Precautions
Student Safety Patrols (Cf. EBBE)
Bicycle Use
Automobile Use (Cf. EBSE)
Accidents (Cf. JGC)
First Aid
Student Transportation (Cf. ED)
Walkers and Riders (Also ED08)
Food Service (Cf. EE)
Free Food Service (Also EEA)
JH
JHA
JHB
JHC
JHCA
JHCAA
JHCB
JHCC
JHCCA
JHD
JHE
Student Activities (Cf. IDE)
Activities Fees
Activities Funds Management (Also DK)
Student Organizations
Student Clubs
Secret Societies
Student Government
Student Publications
Underground Newspapers
Student Social Events
Student Performances (Cf. KEAA)
JI
JIA
JIB
Student Volunteers
School Service
Public Service
JJ
JJA
JJB
JJC
Employment of Students
School Employment
Outside Employment
Work-Study Employment (Cf. IDCF, LEGA)
(Continued)
Policy Rule Exhibit
JK
JKA
JKB
Solicitations (Also KEE)
Solicitations of Students (Also KEBA)
Solicitations by Students (Also KEBB)
JL
JLA
JLB
JLC
Gifts
JM
Contests for Students (Also KHB)
JN
Awards and Scholarships (Also KHA)
J0
Student-Community Relations (Also KE)
JP
Student-Staff Relations (Also GAF)
JQ
Anomalous Students (Cf. 100)
Gifts to Staff Members (Also GAJB)
Gifts to School
Gifts to Students (Also KHC)
SN
JQA
JQB
JQC
JQD
JQE
JQF
JQG
JQH
JQI
JQJ
JQK
JQKA
JQL
JR
JS
Includes those students for whom special policy dispensations may or may not have to be made.
Physically Handicapped (Cf. 100FA)
Mentally Handicapped (Cf. 10OFS)
Perceptually Handicapped (Cf. 10DFC)
Emotionally Disturbed (Cf. 100FD)
Pregnant
Married
Unwed Mothers
Drop-Outs
Post-Secondary
Adult (Cf. 10G)
Exchange (Cf. lDCD)
Foreign
Veterans
Student Records
Student Fees, Fines, and Charges (Cf. JBCBA)
FILE: JAA
EQUAL EDUCATIONAL OPPORTUNITIES
It shall be the policy of the Board of Education that the School District
shall place an equal emphasis upon the nondiscriminatory provision of educational opportunities for children and no person shall be denied the benefits
of any education program or activity on the basis of race, color, handicap,
creed, national origin, age, or sex. All programs offered by schools within
the School District shall be open to all students in compliance with st4tutory
and judicial requirements.
Ref:
42 U.S.C. §2000d (1-6); 42 U.S.C. §2000c (1-9); 20 U.S.C. §1681 et. s seq.;
20 U.S.C. §1401 et. seq.; 42 U.S.C. §1983; 29 U.S.C. §794; 29 U.S.C. §621
et. seq.; Singleton v. Jackson municipal Separate School District, 419
F. 2d. 1211 (5th Cir. 1969); Ross v. Moffitt, 94 S.Ct. 2437 (1974);
San Antonio Independent School District v. Rodriguez, 93 S.Ct. 1278 (1973);
Regents of University of California v. Bakke, 98 S.Ct. 2733 (1978); Dayton
Board of Education v. Brinkman, 97 S.Ct. 2755 (1977); Swann v. Charlotte
Mecklenburg Board of Education, 91 S.Ct. 1267 (1971); Southeastern
Community College v. Davis, 470 U.S.L.W. 4289 (U.S. June 11, 1975).
Haleyville City
FILE: JBA
COMPULSORY ATTENDANCE
The Board of Education requires all students in the School District between the
ages of seven and sixteen years to enroll in and attend school regularly for the
school year in accordance with state law. An accurate record of attendance for each
pupil shall be maintained by the classroom or homeroom teacher or other designated
person.
A child who is six years of age on or before September I shall be entitled to
admission to the public elementary schools at the opening of such schools for that
school year or as soon as practicable.
A child who is five years of age on or before September 1 shall be entitled to
admission to the local public school kindergartens at the opening of such schools for
that school year,
Principals shall report to the local superintendent any parent, guardian or other
person havinq control or custody of a child who fails to require the child to attend
school or receive instruction by a private tutor, or fails to have the child properly
conduct him/herself at school. The superintendent or designee is required to report
the violators to the district attorney within ten days.
Act 94-782 amends Act 93-672 as codified in 16-28-12, Code of Alabama 1975
Ref: Ala. Code 16-28-3: Ogle, 15,6 So. 2d 345 (1963)
Haleyville City
Minutes - 1/24/95
File: JBAA
DRIVER'S LICENSE POLICY
In response to Alabama Law, Act 93-368, which attached school attendance
standards with the right to retain, apply, renew, or reinstate a driver's
license or learner's permit to operate a motor vehicle, the Haleyville City
School System will notify the Department of Public Safety when a student 16 to
19 years of age has more than 10 consecutive or 15 cumulative days of
unexcused absences in any one semester.
The basic components of Act 93-368 are listed below and, serve as the
policy for this system:
1. Purpose of the Act:
The purpose of the Act is to require school attendance standards as a
prerequisite for a driver's license or learner's permit for the
operation of a motor vehicle. School attendance standards are me! by
enrollment in a, school or General Educational Development (GED) program
or job training program approved by the State Superintendent of
Education.
2. Requirements of the Act include:
A. Verification of enrollment status by appropriate school personnel on
Part I of the Student Enrollment/Exclusion Status Form.
B. Notification to the Department of Public Safety when a student has
more than 10 consecutive or 15 cumulative days of unexcused absences
during a single semester.
C. Exemption for students due to circumstances beyond the control of
the student.
D. Implementation of an appeals process.
3. Definition of Circumstances Beyond the Control of the Student;
A. In accordance with Section 16-28-6, Code of Alabama, 1975,
circumstances beyond the control of the student are limited to:
1. Students who are mentally or physically unable to attend school.
2. Students who are regularly and legally employed under the
provision of the Child Labor Law.
3. Students who, because of the distance they reside from school and
the lack of public transportation, are compelled to walk more than
two miles to attend a public school.
B. Suspension or expulsion from school are not circumstances that
qualify for exemption.
C. The Superintendent or his designee is the sole judge of whether or
not the evidence presented meets the legal requirements of
"circumstances that are beyond the control’s of the student.
4.
Appeals Process:
A. The appeal of a decision of the Haleyville City School System
regarding the enrollment status of a student shall be submitted to
the principal of the school where the student is enrolled. To
appeal, the student shall submit to the appropriate school principal
written notification of intent to appeal within 15 days of the
issuance of enrollment status, including a statement of reasons for
the appeal.
B. Except as otherwise provided herein, the appeals process shall
follow the procedures adopted by the Haleyville City Board of
Education for long-term suspensions and/or expulsions.
Minutes: November 23, 1993
FILE: JBB
ENTRANCE AGE
The Board of Education shall grant admission to children who are six (6)
years of age on or before September one to the schools of the School District
for that school year.
A child who is under six (6) years of age on September
first shall not be entitled to admission to the schools of the School
District, except that an underage child who transfers from the first grade of
a school in another state may be admitted upon approval of the Superintendent
of Education.
Each child entering the first grade for the first time must present a
birth certificate and immunization records at the time of registration.
Students who are not twenty-one (21) years of age on or before September
one and are otherwise qualified may enroll in and attend the schools of the
School District.
Students who are twenty-one years of age on or before
September first may be admitted to the schools of the School District at the
discretion of the Superintendent and upon Board approval.
Ref:
Ala. Code l6-ll-l6, 16-28-4.
Haleyville City
FILE: JBC
SCHOOL ADMISSION
The Board of Education shall admit students to the schools of the school
District on an individual basis, upon an application of the parent or guardian of
the student to the Board at the beginning of each school year, under such rules
and regulations as the Board may prescribe.
No student may be excluded from any school within the School District except
by due process or failure to meet specifications of policies contained herein. The
Board fully recognizes that providing quality of educational opportunities for all
children requires such objectivity. The Board is equally concerned that all
admissions policies adhere strictly to applicable legal requirements, e.g.,
health-related standards.
No child shall be admitted to the kindergarten or first grade until he or his
parents do the following:
Ref:
1.
Present to school officials an official birth certificate showing that he
is six years old (five years for kindergarten) on or before October 2 of
the year of his admission.
2.
Present to school officials proof that the child has received
immunization for the following communicable diseases: polio, diphtheria,
tetanus, pertussis, measles, rubella, and mumps; or, present to school
officials written objection of the parents or guardian to immunization
against nonepidemic diseases based on religious grounds, or a statement
from a physician stating that the immunization or tests would be
detrimental to the health of the child.
Ala. Code §16-30-1 to -3; Singleton v. Jackson Municipal Separate
School District, 419 F. 2d 1211 (5th Cir., 1980); Lee v. Macon County
Board of Education, 267 F. Supp. 458 (M.D. Ala., 1967); Title IX
of Educational Amendments of 1978.
Haleyville City
File: JBCA
ENGLISH AS SECOND LANGUAGE PROGRAM
ENROLLMENT
It is the official policy of the Haleyville City Schools System, that no person shall, on
the grounds of race, color, handicap, sex, religion, national origin or age be excluded
from participation in, be the benefits of, or be subjected to discrimination under any
program, activity or employment.
The procedures designed to meet the needs of LEP students are contained in the LEP
Plan and Guide Manual adopted for the school system in August, 2002.
Haleyville City Schools
Minutes 8/19/02
Page 1 of 1
File: JBCB
Homeless, Migrant, Immigrant, and Language Minority
Student Admission Policy
Pursuant to the requirements of the No Child Left Behind Act of 2001 and the Title VII-B of
the McKinney-Vento Homeless Assistance Act of 2001(42 USC 11431 et seq.), as
amended by the No Child Left Behind Act of 2001, all homeless, migratory, immigrant,
and limited English proficient children must have equal access to the same free appropriate
public education, including public preschool education, provided to other children and youth.
This shall be the policy of the Haleyville City School System. Such children will be provided the
opportunity to meet the same challenging state content and state student performance
standards to which all students are held without being stigmatized or isolated.
Children who are zoned to attend the Haleyville City Schools and who are homeless,
migratory, immigrant and limited English proficient will have access to a free, appropriate
education. Students will not be prohibited from school attendance due to barriers
such as:
Residency requirements
Lack of social security number
Lack of birth certificate
Lack of immunizations
Lack of school records or transcripts
Legal custody requirements
Transportation
Language barriers
Disabilities
REF: The Code of Alabama, 16-8-7, 16-9-22. 16-11-20, 16-12-3, 16-12-4, 16-12-5, 1612-8; Not Child Left Behind Act of 2001; Title VII-B of the McKinney-Vento Homeless
Assistance Act of 2001 (42 USC 11431 et seq.).
Haleyville City
Minutes 8/31/04
Page 1 of 1
FILE: JBCD
TRANSFERS AND WITHDRAWALS
It shall be the policy of the Board of Education to permit students to transfer
from outside the school district and register to attend schools of the school district. Such
students shall not be officially registered until an official transfer form is
received from the previous school attended. The student or his parents shall also be
required to submit all registration forms as may be required by the Board.
During any period of time that proration is declared by the Governor of the State
or a financial emergency is declared by the Haleyville Board of Education, students
will not be permitted to transfer or enroll from outside the School district or
outside the boundaries of Winston County. (adopted 12/12/91 - Financial Emergencies)
Due to an agreement with the Marion County School System and Franklin County School
System. Winston County buses that transport students for Haleyville City Schools are
allowed to travel specific routes into Marion County and Franklin County. Without
extending those routes as agreed, upon, it shall be the policy of The Haleyville Board
of Education to allow students living direct-1v on these routes with their parents or
guardians to attend Haleyville City Schools.
It shall be the policy of the Haleyville City Board of Education that students not
be permitted to transfer or enroll from outside the school district. Those students
who live with their parents or guardians on the existing bus routes as of May 25, 1993
that include parts of Marion or Franklin County will be allowed to continue to attend
Haleyville City Schools until which time their education is terminated by graduation or
transfer.
It shall be the policy of the Haleyville City Board of Education that any parent
or guardian who resides outside the city limits of Haleyville or Winston County whose
children presently attend Haleyville Schools; or parents or guardians who have had a
child graduate from Haleyville High School; or parents who are graduates of Haleyville
High School but live outside Winston County or city limits of Haleyville be permitted
to enroll their child in kindergarten or first Grade classes of the Haleyville City
School System.
No student shall be permitted to withdraw from school before his/her 16th birthday
when the student's parent or guardian continues to reside within the jurisdiction of
the school district, unless approved by the Superintendent. If the student's parent or
guardian moves to another school district, or if the student chooses to attend school
in another school district, the student shall withdraw in accordance with such rules
and regulations as may be prescribed by the school district.
The Superintendent may exempt a child from attending public schools for any one of
the following reasons: (a) medically certified physical or mental incapacity for
school work; (b) attainment of 16 years of age or completion of high school before
reaching age 16; (c) lack of public transportation which would compel the student to
walk more than two and one-half miles to attend school; (d) where the child is legally
and regularly employed under the provisions of the child labor law; and (e) children
who are taught at home who are under the supervision of a legitimate private school.
Adopted 5/24/93
FILE: JBD
ABSENCES AND EXCUSES
The Board of Education encourages and expects all students to attend school
on a regular basis. The Board believes a student can not achieve to the best of
his potential unless he regularly attends all classes to which he is assigned.
In accordance with state law, only the following absences shall be considered
excused absences, provided that in each instance parental confirmation has been
received of the reason for the absence. Parents will be requested to explain in
writing all unexplained and unexcused absences.
1.
Personal sickness of the pupil
2.
Death or serious illness in the immediate family of the pupil
3.
When the student is given special permission to represent
the school at school-approved activities or meetings. If
excused for the above reasons, a student shall not be counted
absent in the teacher's homeroom register
4.
A student may be excused for other reasons if the student or parent
requests that the principal judge the merit of the excuse.
5.
Under extreme conditions, a student may be excused because of the
weather.
When a student returns to school after being absent, he shall bring a written
statement from his parents with an explanation of the reason for the absence and
the date of the absence. Students having unexcused tardies or absences shall be
disciplined accordingly.
Ref:
Ala. Code §16-28-12 to -15.
Haleyville City
FILE: JBD-R
ABSENCES AND EXCUSES
In order to provide uniformity and credibility in handling enrollment
and non-attendance problems, a systematic approach is necessary. Proper
communication with students and parents regarding absenteeism is essential.
The following regulations have been established to accomplish these goals.
The only person authorized to make an exception to these policies shall be
the Superintendent of Education.
A.
Attendance
1. Compulsory attendance is mandated by Alabama Law for any child age
seven through fifteen years. Regular attendance is required except
when excused by the Superintendent, Board of Education, or the
Court.
2. It shall be the responsibility of all teachers' and principals to
report cases of non-enrollment and irregular attendance to the
attendance supervisor.
I
3. For accountability purposes, in the school register, a student who
reports to school and attends for any part of the school day shall
be counted present for the entire day.
4. Perfect attendance certificates shall be awarded to students who
have attended every day for the entire year.
B. Absenteeism
1. a) Alabama Law provides that proof of excused absences, Other than
days excused by the principal for participation in school
activities, shall be the responsibility of th4 parent or
guardian. Parents or g-guardians shall send 4 note of explanation
to the school within two (2) days after the child returns to
school. Failure of the parent or guardian to send the note as
required will result in the absence being marked unexcused.
Absences will be recorded as excused or unexcused as defined by
the Alabama Department of Education.
Haleyville City
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FILE: JBD-R
2. a)
b)
Any student enrolled in grades K-8 who has accumulated more than
twenty (20) absences, excused or unexcused, during the year, shall be
retained in the same grade the succeeding year.
Any student enrolled in grades 9-12 who has accumulated more than ten
(10) absences, excused or unexcused, in any course or subject in any
semester shall lose credit for the semester's work in that course or
subject. Check-outs shall be considered as an absence from those class
periods missed.
3. a)
The parent or guardian and attendance supervisor shall be notified by
letter when an elementary student has accumulated the 10th and 19th
absence per year.
b)
The parent or guardian and attendance supervisor shall be notified by
letter when a secondary student has accumulated the 5th and 9th
absence per semester per class or school day.,
c)
When a student has accumulated more than ten (10) absences per
semester (20 absences for grades 7-8 for the year) the parent or
guardian will be notified in writing of the loss of credit.
4.
The parent, guardian or student may request a conference with the
principal or assistant principal in writing, signed and dated, within
five (5) days from the date of notification of the loss of credit, for
the purpose of reconciling the absences. The principal may require the
parent, guardian, or student to furnish statements from a physician to
verify certain types of absences.
5.
The failure of the parent, guardian, or student to request the conference
and to satisfactorily reconcile the absences shall be sufficient evidence
to sustain the loss of credits or retention.
6.
The decision of the local school to deny credit or to retain a student
may be appealed to the Superintendent in writing within five (5) days
after the conference at the local school. The Superintendent shall
schedule a hearing within ten (10) days and shall give a decision in
writing within three (3) days after the hearing.
7.
Provisions must be made for students to make up work missed during an
excused absence. It shall be the responsibility of the student to contact
the teacher immediately after returning to school to arrange for make up
work.
Haleyville City
Adopted 9/28/95
2 of 3
FILE:JBD-R
8.
Students suspended during six weeks, mid-term, and final exams must be
allowed to make-up examinations upon their return to school Students
suspended for rule violation will not be permitted to make up daily or
weekly tests.
9.
It shall be the responsibility of the homeroom and class teachers
to monitor absentees. All students who are absentee problems shall
be referred to the principal or assistant principal. The principal
or assistant principal shall report all absentee problems to the
attendance supervisor.
9.
All absences shall be recorded in the school register according to
instructions contained therein and reported as required by directives of
the State Department of Education, local board, and local school.
Ref:
Board minutes, 9-21-82
Haleyville City
3 of 3
FILE: JCAA
DUE PROCESS
Due process, though a basically flexible and imprecise concept, shall be
defined as fair and reasonable approaches to all areas of student governance and
discipline on the part of all school officials.
The Board of Education recognizes that observance of applicable substantive
due process entails two basic considerations: (1) any objective sought relative to
student governance must be legally defensible, i.e., based upon a rational or
compelling state interest; and (2) the means taken to accomplish such objective
must be within the constitutional limitations applicable to the in loco parentis
position of school officials within the School District. To assure compliance with
these two substantive aspects, the Board has endorsed the following as applicable
to all policies, rules and regulations.
1.
Each local school policy, rule or regulation shall spell out its
purpose as it relates to accomplishment of a legally defensible
objective;
2.
Each local regulation shall be based on a Board policy;
3.
All policies, rules and regulations at any level shall be consistent with
local, county or city ordinances, statutes of the State of Alabama,
administrative regulations of duly authorized agencies, e.g., State Board
or State Department of Education, U.S. Department of Health Education and
Welfare.
4.
Both policies of the Board and regulations designated by local school
administrators shall be specific and precise.
5.
No Board policies or local school codes of conduct shall deny any student
his constitutional rights.
6.
Discharge of administrative responsibilities and exercise of authority
shall recognize applicable legal parameters placed upon the in loco
parentis position of school officials.
Haleyville City
1 of 3
FILE: JCAA
7.
To be fair and reasonable in a legal sense, all exercise of administrative authority or that of other school officials, i.e., classroom
teachers, shall be capable of withstanding close judicial scrutiny
relative to freedom from arbitrary, capricious, discriminatory or
otherwise illegal practices.
8.
Students, parents, citizens, teachers and administrators should be
participants in drawing up local school codes of conduct.
The area of procedural due process within the school District shall
relate primarily to the area of discipline and disciplinary measures, e.g.,
corporal punishment, short-term suspension, long-term suspension and
expulsion.
The degree of procedural due process afforded in each of the above
situations shall be dependent upon two vital factors: (1) the gravity of the
offense a student is alleged to have committed; and (2) the severity of the
contemplated penalty. For example, a much greater degree of procedural due
process shall be applicable in an expulsion situation than in one where the
penalty is a short-term suspension.
Under due process, each student shall be guaranteed a fair hearing, a
fair judgement, a written record of the decision and a notice of his right to
appeal. This is applicable to the serious penalties such as suspension.
The full panoply of procedural due process shall be afforded any student
facing possible long-term suspension or expulsion. In both of these
$situations, the Board of Education shall follow an adversary-type procedure
with legal counsel permitted, cross-examination, transcribed record of the
hearing, and related safeguards.
The Board does not believe that the legal requirements of due process
safeguard weaken the authority of school officials. Courts have ruled
overwhelmingly that any fair and reasonable exercise of authority will
Haleyville City
2 of 3
FILE: JCAA
survive any test of the federal or state courts.
Ref:
U.S. Const. amend. XIII; U.S. Const. amend. XIV, §1; Ingraham, v. Wright
97 S.Ct. 1401 (1977); Goss v. Lopez, 95 S.Ct. 729 (1975); Carey v~ Piphus.
98 S.Ct. 1042 (1978); Dixon v. Alabama State Board of Education, 994
F. 2d 150 (5th Cir. 1961); Board of Curators of the University of
Missouri v. Horowitz, 98 S.Ct. 948 (1978).
Haleyville City
3 of 3
FILE: JCAB
SEARCHES
The Board of Education believes inspection of student lockers and their
contents is a right and the responsibility of school administrators whenever
there is reasonable cause to believe illegal items are kept there. Students
should be aware that school officials have this right. Lockers shall be opened
in the student's presence when administratively feasible. A student not
present shall be informed of the search. Items which are specifically
prohibited by law, Board policy, or school regulations may he impounded.
Care should be exercised when school administrators anticipate impounding
evidence which might be used in a criminal prosecution against the student.
The student shall be given a receipt, for any items impounded by school
administrators and parents or guardians shall be notified of any items
impounded.
The Board respects the civil rights of each person in our schools and
will uphold these rights. At the same time, school property is
not be
regarded as a sanctuary from enforcement of the law.
Furthermore, it shall be the policy of the Haleyville City school system
to allow law enforcement agencies to make periodic unannounced visits to any
Haleyville City school for the purpose of detecting the presence of illegal
drugs.
Ret. State v. Stein, 203 Kan. 638, 456 P. 2d (1969).
Ref: Accountability Act 95-313
Ref: Alabama Administrative Code: 290-030-010-.06
Haleyville City
Adopted 1/23/96
FILE: JCABA*
SEARCHES-STUDENT'S PERSON
The Board of Education authorizes teachers and administrative personnel
who have reasonable belief that a student or students are in possession of
weapons, illegal drugs or other items harmful to the student or students or to
the welfare of the student body to search the person of said student(s) under
the following conditions:
1. Any such action shall not be taken unless there is a reasonable
belief which can be substantiated if necessary;
2. Any such action shall not deliberately be intended to embarrass,
harass, or intimidate the student(s);
3.
Parents or guardians shall be notified, in writing, of all such
searches of a student's person. A copy of said notice shall b4
retained by the principal.
The above shall be with the knowledge, and under the supervision, of the
principal.
Any search of student's person shall be done privately by a teacher or
administrator of the same sex as the student to be searched. At least One
witness who is an administrator or teacher, also of the same sex as said
student, shall be present throughout the search. Detailed documentation shall
be made of all searches. Students shall be given a receipt for all items
impounded.
Reasonable belief on the part of a teacher, principal, or administrator
may be based upon information from such sources as faculty member, reliable
students, a law enforcement officer, visual evidence or any of these factors.
Ref:
U.S. Const. amend. IV; U.S. Const. amend. XIV, §1; Moore v. Student
Affairs Committee of Troy State University, 284 F. Supp. 725 (M.D. Ala.
1970).
Haleyville City
FILE:
JCD
GUN FREE SCHOOL POLICY
In order to provide a safe environment to both students and employees and as required by the
Gun Free School Act of 1994, the following regulations are put forth as policy for Haleyville
City Board of Education:
A) Any student who brings a firearm, BB Gun, Pellet Gun that is spring loaded or fires a projectile
using a CO2 canister/cartridge, or weapon to school or any school sponsored activity shall be
referred to the juvenile delinquency system.
B) The Principal will file a written report to the superintendent following the incident.
C) The student will be expelled for not less than one year. The (chief administering officer)
Superintendent will be allowed to modify the expulsion requirement on a case-by-case
basis as the case may require modificaiton.
D) Individuals with Disabilities Act and Section 504
Students who qualify due to the Individuals with Disabilities Act (IDEA) and Section 504 may
require modification on a case-by-case basis.
This policy shall supersede any requirement, rule or regulation that may be omitted in the Student
Code of Conduct.
It should be noted that students facing expulsion from school are entitled to the due process protection
of notice and an opportunity to be heard.
For the purposes of GFSA, a “weapon” means a firearm as defined in Section 921 of Title 18 of the
United States Code.
According to Section 921, the following are included within the definition:
--any weapon which will or is designed to or may readily be converted to expel a projectile by the
action of an explosive
--the frame or receiver of any weapon described above
--any firearm muffler or firearm silencer
--any explosive, incendiary, or poison gas
1) bomb,
2) grenade,
3) rocket having propellant charge of more than four ounces,
4) missile having an explosive or incendiary charge of more then one-quarter ounce,
5) mine, or
6) similar device
--any weapon which will, or which may be readily converted to, expel a projectile by the action of an
explosive or other propellant, and which has any barrel with a bore of more than 1/16 inch in
diameter.
Haleyville City
MINUTES 2/17/98 (Revised 9/25/01)
Page 1 of 2
FILE: JCD
Philosophy: The Board believes all persons have a right to work in a safe environment that maintains a
weapons free atmosphere, therefore:
Any Employee found to be in possession of a deadly weapon (with the exception of a law enforcement
officer) shall be reported to the Superintendent or his designee. The Superintendent has the authority to
temporarily suspend school personnel when, in his opinion, the circumstances necessitate immediate
action. In addition, no employee shall have in his/her possession, an unlicensed firearm in or on school
property or within 1000 feet of a school except as provided for in the US Code or by law.
Disciplinary Actions for Board of Education Employees
First Offense:
1. Any employee possessing a dangerous weapon will be reported to the proper authorities.
2. The Superintendent upon notification shall temporarily suspend the employee without loss of pay.
3. Following an investigation by the Superintendent, a hearing will be held within five working days at
which time the Superintendent will present his findings to the local Board of Education. At this time,
the Superintendent will make a recommendation of disciplinary action to the Board of Education.
Haleyville City
Minutes 2/17/98 (Revised 9/25/01)
Page 2 of 2
FILE: JCDAA
TOBACCO FREE SCHOOL POLICY
The Haleyville City Board Education, because of the high degree of
evidence available, views the use of tobacco as being detrimental to health
and as being significant contributors to lung and heart diseases. The Board
also considers the area of health as being a primary objective of education,
nationally, as well as locally. Consequently, it is the policy of this Board
that students shall not be permitted to possess or use tobacco products in any
form in Haleyville City School buildings, in school buses, on school grounds
during the school day, or while practicing and/or participating in schoolsponsored extra-curricular activities.
In determining this policy the Board of Education has carefully considered
the ages of public school students. Recognizing that virtually all public
school students are "minors" (as defined by *the State of Alabama) the Board
believes strongly that it can take no action to facilitate or encourage
student use of tobacco.
Students caught using or in possession of tobacco in violation of this
policy will be disciplined in accordance with the applicable provisions of the
Code of Student Conduct.
It shall be the policy of the Haleyville City Board of Education that:
1.(a)
No tobacco use will be allowed by any professional employee during
the school day or during any school sponsored activity in which the
employee is representing the school system.
(b) No tobacco use will be allowed by any support employee during the
school day or during any school sponsored activity in which the
employee is representing the school system.
2.
No tobacco use will be allowed for anyone inside any school
building at anytime.
Haleyville Board of Education
9/14/93
FILE: JCDAB/JCDAC
ALCOHOL USE
The Board of Education shall not allow students to possess, consume, or
bring alcoholic and/or intoxicating beverages or dangerous or harmful drugs,
including marijuana onto school grounds, into school buildings, on school
buses or to any school related activity or function, during or after school
hours.
Students who violate this provision shall be subject to immediate
suspension or expulsion. The principal shall notify the Superintendent
promptly of any students found in violation of this policy.
Students in violation or suspected violation of this policy shall be
subject to the following:
1.
The student's parents or guardian shall be notified and requested to
come to the school for a conference with the principal and the
student.
2.
The proper law enforcement authority shall be called and authorized
to file a complaint against a student found possessing alcohol or
dangerous drugs, including marijuana.
3. At any time an administrator has probable cause to believe a
student has possession of alcohol or dangerous drugs,
including marijuana, while in school, or while attending
or participating in any school sponsored function, sporting
event or other activity, or while in or upon any school property,
the proper law enforcement authority shall be called
and asked to obtain a search warrant to search the student's
person and property, including the student's locker,
automobile, or any automobile in which the student may be located
or may have been located.
4.
Students found possessing or under the influence of drugs
or alcohol shall be subject to appropriate disciplinary action.
Ref: Ala. Code §16-1-2, 16-1-10, 16-1-14, 16-4-13, 16-41-1 to -10.
Haleyville City
FILE: JCADC
DRUG USE
Drug Testing of Student Athletes and Cheerleaders
The Board of Education finds drug abuse among high school student
athletes to be a problem of national significance. It is the intent of
the Board to promote the ideal of a drug-free athletic program for
Haleyville high School. The Board has followed the actions of
professional sports and college athletic departments in establishing
programs of mandatory drug testing of athletes. It is the opinion of the
members of the Board that such efforts are effective and worthy.
The Haleyville City Board of Education authorizes the Haleyville
High School Athletic Department, under the direction of the principal and
the athletic director, to administer a program of drug testing for
student athletes and cheerleaders. It is the intent of the Board of
Education that the drug-testing program achieve the following purposes:
1. Show concern for student safety by emphasizing the physical danger
of drug abuse combined with the required physical exertion of
organized sports.
2. Establish a verifiable integrity for all players/participants of
each team sport.
3. Ensure that those students who earn admiration for their athletic
excellence will be morally fit to serve as representatives of
their schools and as role models to younger students.
4. Enable coaches to effectively work with their students and to
develop the maximum athletic abilities of each team member.
Haleyville City
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FILE: JCDAC
To ensure fairness in the implementation of the drug-testing program,
the Board establishes the following guidelines:
1. Student Advisement - Student athletes and cheerleaders will be
advised (both verbally and in writing) at the beginning of each
athletic season that the school reserves the right to call for drug
testing at any time.
2. Selection for Testing - Drug testing may be required for (a) the
entire team, (b) individuals selected at random and/or (c) specific
individuals who are suspected of illegal drug use.
3. Parent Notification and Authorization - The HES Athletic Department
will prepare printed information and authorization forms for the
parents of all student athletes and cheerleaders. Parents must sign
authorization of their children's participation in the drug-testing
program. This authorization is a condition of eligibility for
participation in the Haleyville High School athletic
program/cheerleading.
4. Refusal to be Subject - Any student who refuses to be subject to
drug-testing will not be eligible to try out for any organized
activity of the athletic program.
5. Testing Procedures - The school designated physician(s) will collect
samples for testing. The actual testing procedure will be conducted
by Med Labs, Inc. of Birmingham, Alabama. The school or school system
will pay the actual costs of all mandatory drug testing.
In the event of a positive drug test (a test which shows evidence of
drugs) the medical lab will conduct an immediate second test of the
original blood or urine sample. If the re-test of the sample is also a
positive test, the identified student will be declared to be suspended
from the athletic program or cheerleader squad. If the second test of the
original sample is negative, the retained sample will be referred to
another independent medical lab in Birmingham for a third test which will
be binding.
Haleyville City
2 of 3
6.
Evidence of Drugs - Any student who fails a drug test (shows evidence
of drug abuse) will be immediately dismissed from the team. For the
first offense, a student athlete will be ineligible to participate in
or practice for any school sport for a period of six months. At the
end of the sixmonths suspension, a student may renew his eligibility
by passing the appropriate drug testing. Any student who fails a drug
test for a second time will be declared ineligible to participate in
any athletic program or cheerleading of Haleyville High School for a
period of twelve months.
7.
Application - This drug-testing policy will apply to all students
(boys and girls) grades 7-12, who participate in organized sports of
the high school athletic program or as a cheerleader.
Adopted:
5-13-86
Haleyville City
3 of 3
FILE: JCDAE*
DANGEROUS WEAPONS
The Board of Education authorizes the Superintendent or designated official
to automatically suspend any student found in possession of a dangerous weapon. A
dangerous weapon may be defined as a knife, club, gun, chain or any other object
deemed dangerous by the school, on school grounds, on school buses at any
school-sponsored event, during or after regular school hours. When the student is
found in possession of a weapon, the Superintendent shall be immediately notified
and the principal shall take appropriate disciplinary action.
Ref: Ala. Code §16-1-14, 16-11-9, 16-12-3(a), 16-12-5.
Haleyville City
FILE: JCE
COMPLAINTS AND GRIEVANCES
The primary purpose of this procedure is to provide for prompt and equitable
resolution of students' complaints and grievances.
Level One - The resolution of a grievance through free and informal
communications as close as possible to the point of origin is encouraged. A
student with a grievance may first take it to his immediate teacher or principal.
Both shall be consulted prior to further resolution procedures.
Level Two - In the event the aggrieved person is not satisfied with the
disposition of his Grievance At Level One, he may file an appeal in writing with
the Superintendent or his designee. Within ten (10) days from., receipt Of the
grievance, he shall request a conference with the aggrieved or render a written
decision.
Level Three - In the event the aggrieved person is not satisfied with the
disposition of his grievance at Level Two, he say request the Superintendent or
his designee to schedule a brief hearing before the Board of Education at its next
regular meeting.
The aggrieved person may select a representative to accompany his at each
level, may ask such representative to state the facts in written form, and may request
a written decision at each level outline above.
The grievance procedure must be initiated at the level at which the grievance
occurred, and all requirements specified must be observed by students and school
officials.
For the discussion and consideration of a grievance, time and place will be
selected which will not interfere with regular scheduled classes or school related
activities. The faculty and administration shall make an honest effort to resolve
student grievances as quickly as possible at the most immediate level of supervision.
SEXUAL HARASSMENT
Prohibited Conduct
Students shall not engage in conduct constituting sexual harassment. Sexual
harassment, whether between students or between a student and an employee is illegal
and will not be tolerated. The board will investigate all allegations of sexual
harassment and take appropriate action against students who engage in sexual
harassment. Sanctions against students for violation of this policy may include verbal
or written warning, suspension, or expulsion. Definition
Definition
Sexual harassment is defined to include unwelcome sexual advances, requests for
sexual favors, and other verbal or physical conduct of a sexual nature when the
advances, requests, or conduct have the effect of interfering with performance of
school related activities or creating an intimidating, hostile, or otherwise offensive
environment in or about the school or school facility.
FILE: JCE
Complaint Procedure
A student who believes he or she has been or is being subjected to any form of
sexual harassment shall immediately report the matter to the school counselor,
principal or the Superintendent. Any student who becomes aware of or suspects that a
student is being sexually harassed shall immediately report the information to the
school counselor, principal or Superintendent. A student's request to make his or her
report of sexual harassment to someone of the same sex as the student shall be
granted.
No student alleging sexual harassment shall be required to present the matter to
the person who is the subject of the complaint.
If the complaint is received by someone other than the school principal, the
person receiving the complaint shall promptly inform the school principal. The
principal shall start an immediate investigation into the matter. The custodial
parent(s) of the student will be informed of the complaint. The completed
investigation shall be reviewed1by the Superintendent or the Superintendent's designee
and legal counsel for prompt and appropriate action, if warranted. A written response
to the student's complaint will be provided to the custodial parent(s) of the student
and the stu4ent within 45 days of the date the student first registered the complaint.
The student or the custodial parent(s) of the student say appeal the decision within
10 days of receipt of the decision by filing a written notice of appeal with the
Superintendent. The Superintendent shall present the decision and notice of appeal to
the board at the next scheduled meeting Of the board. The board shall make a final
decision and notify the student and the custodial parent(s) of the student in writing
of the board's decision.
Protection of Complainant
No student shall be subject to adverse action for any good faith report of sexual
harassment under this policy. To the fullest extent practical, all reports of sexual
harassment will be kept confidential.
Adopted 9/28/95
Haleyville City Board of Education
File:JCEA
HAZING OF STUDENTS
The laws of Alabama relating to education (Ala. Code 16-1-23) specifically
prohibits any willful action on or off any school, college, university, or other
educational premises which recklessly or intentionally endangers the mental or
physical health of any student.
Prohibited conduct includes the beating, bruising, maiming, seriously threatening
or attempting to do physical violence to any student of any educational institution.
The term "hazing" does not include customary athletic events or similar contests
or competitions. It is limited to those actions connected with initiation into or
affiliation with any organization. "Hazing" does not, however, include corporal
punishment administered by school officials in accordance with adopted board policies.
Any person committing the offense of hazing can be convicted of a class C
misdemeanor, or a felony.
Haleyville City
Adopted 9/28/95
File: JCEB
NO-FIGHT POLICY
The Haleyville City Board of Education is obligated to provide a safe and orderly
environment that is conducive to teaching and learning. Therefore, it is the policy of
this school system that fighting in school buildings, on school grounds, at any
school-sponsored event, or on a school-owned/maintained vehicle will not be tolerated.
A fight is defined as any conduct falling within the Alabama statutes defining
assault, menacing and reckless endangerment, or criminal coercion. Refer to Title 13A
of the Code of Alabama 1975.
The superintendent, working cooperatively with the local police and/or sheriff,
the district attorney, and the juvenile court, shall enforce this "no-fight" policy at
all middle/junior high schools and senior schools within the system.
These procedures will be followed:
1. Fighting in a school building, an school grounds, at any school- sponsored event,
or on a school-owned/maintained vehicle shall be classified as a major violation of
the code of student conduct.
2. The principal or designee shall investigate the fight and take the appropriate
action as identified in the code of student conduct.
3. The principal or designee shall secure the cooperation of witnesses to the fight
and secure written statements from all witnesses.
4. The principal or designee shall secure reliable witnesses for court appearances.
5. The principal or designee shall call the police and file a complaint/petition with
the juvenile court.
6. A reasonable attempt shall be made to notify the parent(s) or guardian(s) if the
student is to be removed from the school by police officers.
All students and parents or guardians of students within the system and system
employees shall receive sufficient and ample notice of the passage of this policy.
This policy shall be outline in the code of student conduct and shall be communicated
to all students on the first day of school and at intervals throughout the school
year. In addition this policy shall be discussed at meetings involving parents or
guardians.
Haleyville City
Adopted 9/28/95
FILE: JCEC
STUDENT DEMONSTRATIONS AND STRIKES
(DISRUPTIONS OF THE SCHOOL)
The Board of Education directs, in order to ensure the orderly process of
education and business affairs of the School District and the safety of persons
and property, that the procedures below be followed in case of any type of
disruptive demonstration on school property or within school buildings.
It is not intended to discourage or prohibit the peaceful expression of
opinions or ideas. However, since the Board is required by law to provide proper
school facilities and to maintain an appropriate program of instruction, and is
further required to bar any disruption of the schools or interference With their
normal operation, the following steps shall be taken in the event of an
disruption of the schools.
1.
The disruption shall be immediately brought to the attention of the
Superintendent or his representative by the administrative head of the school.
The Superintendent shall have the authority at his discretion to alert the
proper authorities.
2.
Students participating in a disruptive demonstration shall be directed by the
building principal or his representative to go to their regular classroom
assignment. At the same time, the principal or his representative will arrange
for a meeting, between the administration and the individuals, leaders of a
group, or the group, if feasible, to discuss in ' a rational, orderly manner
the problem which has caused the disorder.
3.
Nonstudent demonstrators and other unauthorized persons will be directed by
the building principal or his representative to remove themselves from school
property forthwith.
4.
In the event steps 2 and/or 3 f ail to stop the demonstration, the
Superintendent or his representative will ask the police to remove the
demonstrators and any individuals failing to comply under stop 3.
5.
When necessary for their safety, students and staff may be directed to leave
the building and school property.
Ref:
Tinker v. Des Moines Independent Community School District, 89S.Ct. 733
(1969); Blackwell v. Issaquena County Board of Education, 363 F.: 2d 749
(5th Cir. 1966); Burnside v. Byars, 363 F. 2d 744 (5th Cir. 1969); Sullivan
v. Houston Independent School District, 475 F. 2d 1071 (5th Cir. 1973).
Haleyville City
FILE: JD
DISCIPLINE
The Board of Education recognizes the necessity for reasonable control
and discipline over the conduct of students under its jurisdiction.
Discipline within the schools of the School District shall be under the direct
supervision of the individual building principal.
The Superintendent shall
establish regulations for the use of disciplinary
measures within the schools
and continually monitor and appraise their usefulness.
Principals shall have both the authority and duty to take disciplinary
action whenever the behavior of any student(s) materially interferes with or
substantially disrupts the maintenance of a proper atmosphere for learning
within the classroom or other parts of the school.
All Principals/Supervisors shall adhere to the Student Code of Conduct
for all disciplinary measures.
Ref.
42 U.S.C. §1983; Ala. Code §16-1-14; Tinker V. Des Moines Independent Community School
District, 39 S. Ct. 733 (1969).
Haleyville City
FILE: JDA
CORPORAL PUNISHMENT
The Board of Education shall allow reasonable corporal punishment of
unruly pupils. If such punishment is required, it shall be administered
with extreme care, tact and caution, and then only by the principal or his
designated representative in the presence of another adult school employee.
At no time shall corporal punishment be administered in the presence of
another student.
Teachers shall be supported by the Board of Education and the admnistration in their efforts to teach good citizenship by requiring proper conduct.
While teachers shall be reasonable in all student-related demands, they
need not tolerate disrespectful, boisterous, rough, and violent outbursts
of language and temper on the part of the pupils.
For corporal punishment to be completely defensible and otherwise valid,
the following guidelines shall be adhered to:
A.
Except for those acts of misconduct which are extremely antisocial or
disruptive in nature, corporal punishment should never be used unless the
student is informed beforehand that specific misbehavior could occasion
its use; and, subject to this exception, it should never be used as a
first line of punishment. Its use should follow specific failures of other
corrective measures to effect student behavior modification.
B.
A teacher or principal shall punish corporally only in the presence of a
second teacher or administrator, who should be informed beforehand of the
reasons for the punishment.
C.
In cases where a student protests innocence of the offence or ignorance of
the rule, a brief but adequate opportunity shall be provided for the
student to explain his side of the situation.
D.
School principals or teachers who have administered corporal punishment
shall provide the child's parents or legal guardians, upon request, a
written explanation of the reasons and the name of the teacher or
administrator who was present as a witness.
Haleyville City
1 of 2
FILE: JDA
In addition to the above, the following guides shall apply to any use of
corporal punishment in the schools of the School District:
A.
Corporal punishment shall be administered in the office of the
principal or in such place or places as may be designated by the
principal.
B.
Corporal punishment shall not be administered in the visual
presence of other students.
C.
Corporal punishment shall be used only by the principal or his
designated professional representative, e.g., teacher.
D.
Utmost care, tact and judgement shall be exercised, and all cases
of corporal punishment shall be documented by both the person
administering the punishment and the witness and kept on file in the
principal's of f ice. Such documentation shall be submitted by the end of
the day during which the inci4ent occurred.
E.
The use of corporal punishment shall at all times be reasonable
and proper. Considerations in this regard shall include but not be limited
to the following:
1. Age of child;
2. Size of child;
3. Sex of child;
4. Ability of the child to bear the punishment;
5. Overall physical condition of the child.
F.
Corporal punishment shall not be administered in anger or with
malice at any time.
Ref:
U.S. Const. amend XIII; U.S. Const. amend. XIV. §l; Ingraham v. Wright
97 S.Ct. 1401, (1977); Jones v. Palmer, 421 F. Supp. 738 (S.D. Ala.
1976); Baker v. Owen 96 S.Ct. 210 affirming 395 F. Supp. 294 (M.D.N.C.,
1975); Ala. Code §16-1-14.
Haleyville City
2 of 2
FILE: JDD
SUSPENSION
The Board of Education recognizes its authority to maintain good order
and discipline within the schools of the School District. Therefore, the Board
gives to the school principal the discretion to suspend a student for good
cause until a satisfactory conference has been arranged and held with the parents or guardians of the suspended pupil. The principal shall promptly advise
the Superintendent of all such suspensions, stating the reasons for the
suspensions. No suspended student shall be allowed to leave the school premises
during the school day until parent, guardian, or other proper authorities
assume responsibility for him.
Students committing the following acts shall be subject to suspension:
A.
The act of using obscene or profane language, in verbal or written form or in
pictures, caricatures, or obscene gestures on any school property;
B.
The act of extortion or borrowing or attempting to borrow any m1oney or things of
value from a person in the school, unless both parties enter into the agreement
freely and without the presence of either an implied or expressed threat;
C.
The act of physically assaulting or attempting to do bodily harm to any person on
school property or on a school bus, including an activity under school
sponsorship;
D.
The act of initiating a fire alarm, a report warning of a fire, an impending
bombing or other catastrophe without just cause;
E.
The act of destroying or defacing private or school property. (The student and/or
parents shall also be responsible for financial restitution);
F.
The act of possessing a dangerous weapon. A dangerous weapon may be defined as a
knife, club, gun, chain, or any other object deemied dangerous by the principal.
This policy pertains to the possession of a weapon at school, on school grounds,
or school buses and/or at any school-sponsored event, before, during, and after
regular school hours. Any student using such a weapon shall be subject to
expulsion. (See JCDAE*).
Haleyville City
1of 2
G.
The use of alcoholic or intoxicating beverages or drugs on campus.
H.
other acts of misbehavior deemed disruptive to the normal instruction
process.
A pupil who has been suspended by a school principal shall not be
eligible to enroll in another school in the School District until such time
that he is reinstated in the school from which he was suspended.
Ref: Ala. Code §16-1-14; Goss v. Lopez, 95 S. Ct. 729 (1973).
Haleyville City
FILE: JDD-P/JDE-P
See also: File JQ,JQA,JQB,JQC,JQD
SUSPENSION AND EXPULSION
OF HANDICAPPED STUDENTS
The Board of Education recognizes that discipline of handicapped students
can be a sensitive task. Therefore, the Board has established the following
procedures to be used for suspension/expulsion as a means of dealing with the
disciplinary problems of handicapped students.
1.
Initially, teachers shall utilize a continuum of available in-school
disciplinary alternatives in dealing with student misbehavior. these
alternatives shall consist of, but not limited to:
a. Counseling, usual total communication methods (any or all), signing,
speech, lip reading, interpretive language board, note writing, etc., to
assure that the student understands that he is wrong in his behavior and
must correct it.
b. Parent notification and counseling as to the problems occurring with
the student.
c. Having the student miss break (recess), P.E., or both, as pun for
misbehavior. Use of total communication methods as stated above shall be
utilized in this as well as other alternatives.
d. Time-out-Using an isolated area of the room as a cooling-off place.
e. Corporal punishment administered as needed to match the misbehavior.
f. In-school suspension with school work provided.
2.
If misbehavior continues in a definite, unacceptable pattern '
a written referral shall be made to the Special Education Supervi0or.
The Special Education Supervisor shall be responsible for arranging
activities such as:
a. Further testing and evaluation.
b. Counseling with student and parents (may involve visits to alternative
programs for student and/or parents.
c. Observation by the Emotional Conflicts teacher.
d. Pursuance of a possible E.C. placement.
e. Referral for other contracted services.
Haleyville City
1 of 3
FILE: JDD-P/JDE-P
3.
If all in-school alternatives are utilized, then the principal,
by Haleyville City Board policy, shall have the authority to suspend
the student, up to a three-day suspension. Each Separate suspension
shall be for a specific incident and stand alone on its own merits.
The following considerations for suspension shall-be noted as
justification for short suspensions:
a. Student's behavior presents a definite physical threat to self and/or
others.
b. "Cooling off" suspension may result in preventing further need of
more severe disciplining.
c. Brief lapse between programs because of disruptive behaviors should
an alternative be arranged by IEP Committee, which shall be coordinated
closely with parents. This is intended only to allow time for the
logistics of change (bus routes, IEP, medical, etc.) to be arranged.
4.
At this point, an IEP Committee may be called in an effort to determine
any or all of the following:
a. If the current placement is appropriate.
b. Are there additional services, materials, equipment, strategies that
would alleviate the problem?
c. Is the misconduct a manifestation of the handicap itself (e.g., a
severely handicapped child with selfmutilating behavior)?
d. If the
expulsion
behavior.
services,
misconduct is a manifestation of the handicap, then no
shall be executed by the school system in response to that
In this case, other alternatives such as placement, support
etc., shall be considered.
5.
After the ineffectual implementation of the above stated
alternatives, the principal shall contact the Superintendent
of Education and discuss the efficacy of a request for
a due process hearing.
6.
During the Due Process, the student in question shall be allowed to
remain in his current placement.
7.
The role of the Due Process Hearing Team shall be to determine if the
disruptive behavior is a "manifestation of the handicap itself."
Haleyville City
2 of 3
FILE: JDD-P/JDE-P
a. If it is determined that the inappropriate behavior is not a
"manifestation of the handicap", then the Board of Education shall
proceed with expulsion.
b. Should the Due Process Hearing Team determine the inappropriate
behavior to be a "manifestation of the handicap itself," then the team
shall address the appropriateness of the placement and make the
recommendations based on the evidence provided.
8.
The Due Process Team shall make its report and implementation of the
recommended suggestions shall be effected.
Haleyville City
3 of 3
FILE: JDE
EXPULSION
The Board of Education may expel a student from school if an offense is
serious enough to warrant such action. A recommendation, in writing, $hall be made
by the principal to the Superintendent and the Board to expel a student or
students. The local school principal may suspend a student pending the decision of
the Board to expel said student provided the Board renders a decision at their
next regular meeting. If the Board does not render a decision at its next regular
meeting date, the student shall be readmitted to school until such time as the
Board renders a decision.
If a student is suspended and recommended for expulsion, the local school
principal shall notify, in writing, the student and the parent or guardian with a
copy to the Superintendent of the action taken and cause or causes for such
action.
The Superintendent shall notify in writing, the parent or guardian of action
taken by the Board.
All due process criteria shall be strictly observed in any expul4ion hearing,
as well as any preliminary steps prior to hearing.
Ref:
Ala. Code §16-1-14; Goss v. Lopez, 95 S.Ct. 729 (1973).
Haleyville City
FILE: JG
STUDET WELFARE
Child Abuse and/or Neglect
All teachers and administrators are required by state law when
called upon to render aid or assistance to any child, when such child
is known or suspected to be a victim of child abuse or neglect.
The Board requires that all teachers report cases of suspected
child abuse or neglect to their respective principals. The principal
will immediately provide oral notice of such neglect or abuse to the
department of pensions and security. The principal will provide a
written report of the case to the Superintendent and Department of
Pensions and Security as soon as possible after providing the oral
notice.
The written report shall state, if known, the name of the child,
his whereabouts, the names and addresses of the parents, guardian or
caretaker and the character and extent of his injuries. The report
shall also contain, if known, any evidence of previous injuries to
said child and any other information which might establish the cause
of such injury or injuries, and the identity of the person or persons.
responsible for the same.
Any person nuking a report of suspected chi-Id abuse pursuant to
Alabama law or participating in a judicial proceeding resulting
therefrom shall, in so doing", be immune from any liability, civil or
criminal, that might otherwise be incurred or imposed.
Any person who shall knowingly fail to report a case of child
abuse or neglect as required by Alabama law shall be guilty of a misdemeanor-and shall
be punished by a sentence of not more than six months imprisonment or a fine of not
more that $500.
Ref: Ala. Code 26-14-1/26-14-13.
Haleyville City
1 of 1
FILE: JGA
STUDENT INSURANCE
The Board of Education shall afford parents the opportunity to participate in
group accident insurance at the beginning of each school year. The Principal of
each school will be responsible for seeing that parents of students: enrolled
within his jurisdiction are informed concerning protection afforded through
student accident insurance. Participation in the student insurance program shall
be voluntary.
Ref:
Ala. Code §16-11-9, 16-11-15.
Haleyville City
File: JGC
STUDENT HEALTH SERVICES
(Communicable Diseases)
Preamble
Haleyville City Schools shall strive to protect the safety and health of children and
youth in our care, as well as their families, our employees, and the general public. Staff
members shall cooperate with public health authorities to promote these goals.
The evidence is overwhelming that the risk of transmitting human immunodeficiency
virus (HIV) is extremely low in school settings when current guidelines are followed. The
presence of a person living with HIV infection or diagnosed with acquired immunodeficiency syndrome (AIDS) poses no significant risk to others in school, day care, or
school athletic settings.
1.
School Attendance
A student with HIV infection has the same right to attend school and receive
services as any other student, and will be subject to the same rules and policies. HIV
infection shall not factor into decisions concerning class assignments, privileges, or
participation in any school-sponsored activity.
School authorities will determine the educational placement of a student known to
be infected with HIV on a case-by-case basis by following established policies and
procedures for students with chronic health problems or students with disabilities.
Decision-makers must consult with the student’s physician and parent or guardian;
respect the student’s and family’s privacy rights; and reassess the placement if there is
a change in the student’s need for accommodations or services.
School staff members will always strive to maintain a respectful school climate and
not allow physical or verbal harassment of any individual or group by another individual
or group. This includes taunts directed against a person living with HIV infection, a
person perceived as having HIV infection, or a person associated with someone with
HIV infection.
2.
Employment
The Haleyville City School System does not discriminate on the basis of HIV
infection or association with another person with HIV infection, in accordance with the
Americans with Disabilities Act of 1990. An employee with HIV infection is welcome to
continue working as long as he or she is able to perform the essential functions of the
position, with reasonable accommodation if necessary.
Haleyville City Schools
Page 1 of 4
Minutes 1/21/02
File: JGC
3.
Privacy
Pupils or staff members are not required to disclose HIV infection status to anyone
in the education system. HIV antibody testing is not required for any purpose.
Every employee has a duty to treat as highly confidential any knowledge or
speculation concerning the HIV status of a student or other staff member. Violation of
medical privacy is cause for disciplinary action, criminal prosecution, and/or personal
liability for a civil suit.
No information regarding a person’s HIV status will be divulged to any individual or
organization without a court order or the informed, written, signed, and dated consent of
the person with HIV infection (or the parent or guardian of a legal minor). The written
consent must specify the name of the recipient of the information and the purpose for
disclosure.
All health records, notes, and other documents that reference a person’s HIV status
will be kept under lock and key. Access to these confidential records is limited to those
named in written permission from the person (or parent or guardian) and to emergency
medical personnel. Information regarding HIV status will not be added to a student’s
permanent educational or
health record without written consent.
4.
Infection Control
All employees are required to consistently follow infection control guidelines in all
settings and at all times, including playgrounds and school buses. Schools will operate
according to the standards promulgated by the U.S. Occupational Health and Safety
Administration for the prevention of blood-borne infections. Equipment and supplies
needed to apply the infection control guidelines will be maintained and kept reasonably
accessible. The Lead School Nurse shall implement the precautions and investigate,
correct, and report on instances of lapse.
A school staff member is expected to alert a person responsible for health and
safety if a student’s health condition or behavior presents a reasonable risk of
transmitting any infection.
If a situation occurs at school in which a person might have been exposed to an
infectious agent, such as an instance of blood-to-blood contact, school authorities shall
counsel that person (or, if a minor, alert a parent or guardian) to seek appropriate
medical evaluation.
Haleyville City Schools
Minutes 1/21/02
Page 2 of 4
File: JGC
5.
HIV and Athletics
The privilege of participating in physical education classes, athletic programs,
competitive sports, and recess is not conditional on a person’s HIV status. School
authorities will make reasonable accommodations to allow students living with HIV
infection to participate in school-sponsored physical activities.
All employees must consistently adhere to infection control guidelines in locker
rooms and all play and athletic settings. Rulebooks will reflect these guidelines. First aid
kits must be on hand at every athletic event.
All physical education teachers and athletic program staff will complete an approved
first aid and injury prevention course that includes implementation of infection control
guidelines. Student orientation about safety on the playing field will include guidelines
for avoiding HIV infection.
6.
HIV Prevention Education
The goals of HIV prevention education are to promote healthful living and
discourage the behaviors that put people at risk of acquiring HIV. The educational
program will:
•
be taught at every level, Kindergarten through grade twelve;
•
use methods demonstrated by sound research to be effective;
•
be consistent with community standards;
•
follow content guidelines prepared by the Centers for Disease Control and
Prevention (CDC);
•
be appropriate to students’ developmental levels, behaviors, and cultural
backgrounds;
•
build knowledge and skills from year to year;
•
stress the benefits of abstinence from sexual activity, alcohol, and other drug
use;
•
include accurate information on reducing risk of HIV infection;
Haleyville City Schools
Minutes 1/21/02
Page 3 of 4
File: JGC
•
•
•
•
•
address students’ own concerns;
include means for evaluation;
be an integral part of a coordinated school health program;
be taught by well-prepared instructors with adequate support; and
involve parents and families as partners in education.
Parents and guardians will have convenient opportunities to preview all HIV
prevention curricula and materials. School staff members shall assist parents or
guardians who ask for help in discussing HIV infection with their children. If a parent or
guardian submits a written request to a Principal that a child not receive instruction in
specific HIV prevention topics at school, and assures that the topics will be discussed
at home or elsewhere, the child shall be excused without penalty.
The education system will endeavor to cooperate with HIV prevention efforts in the
community that address out-of-school youth and youth in situations that put them at
high risk of acquiring HIV.
7.
Related Services
Students will have access to voluntary, confidential, age and developmentally
appropriate counseling about matters related to HIV infection. School administrators will
maintain confidential linkage and referral mechanisms to facilitate voluntary student
access to appropriate HIV counseling and testing programs, and to other HIV-related
services as needed. Public information about resources in the community will be kept
available for voluntary student use.
8.
Staff Development
All school staff members will participate in a planned HIV education program that
conveys factual and current information; provides guidance on infection control
procedures; informs about current law and state, district, and school policies
concerning HIV; assists staff to maintain productive parent and community relations;
and includes annual review sessions. Certain employees will also receive additional
specialized training as appropriate to their positions and responsibilities.
9.
General Provisions
On an annual basis, school administrators will notify students, their family members,
and school personnel about current policies concerning HIV infection, and provide
convenient opportunities to discuss them. Information will be provided in major primary
languages of students’ families.
This policy is effective immediately upon adoption. In accordance with the
established policy review process, or at least every three years, the Lead School Nurse
shall report on the accuracy, relevance, and effectiveness of this policy and, when
appropriate, provide recommendations for improving and/or updating the policy.
Haleyville City Schools
Page 4 of 4
Minutes 1/21/02
File: JGCA
INVASIVE PROCEDURES POLICY
In accordance with the Alabama Board of Nursing and the State Department of
Education, tasks that require the exercise of independent nursing judgment or intervention
may not be delegated to unlicensed personnel. Examples of tasks that are not to be
delegated include, but are not limited to, the following:
 Catheterization, clean or sterile
 Administration of injectable medications
 Administration of rectal or vaginal medications
 Tracheotomy care, including suctioning
 Gastric tube insertion, replacement, or feedings
 Invasive procedures or techniques
 Ventilator care
Haleyville City Schools
Board Minutes 10/30/03
Page 1 of 1
FILE: JGCB
CF: JBC
INOCULATIONS
The Board of Education shall not permit any child to enter school without
a certificate or other acceptable evidence of immunization against diphtheria,
pertussis, tetanus, poliomyelitis, measles, mumps or other diseases required
by state law.
The parents or guardians of a child not previously immunized are respon
sible for having such immunizations performed and to present to properly
school authorities the certificate of a reputable physician that said
immunizations have been performed.
The only exception to the immunization requirement are:
Ref:
1.
Written objection to immunization requirements based on religious
doctrines.
2.
If the immunizations required would be detrimental to the child's
health, as certified by a licensed physician.
Ala. Code §16-30-1 to -5.
Haleyville City
FILE: JGFG
ACCIDENTS
The Board of Education requires the principal to make a written report to the
Superintendent concerning any accident requiring the services of a doctor, which
occurs on the property belonging to the Board of Education. In the event of a
serious accident, the Superintendent shall be notified at once. All other accidents
shall be reported within forty-eight hours on forms provided from the
Superintendent's office.
In the event of an athletic injury, the principal should use his own
judgement as to whether he should report the injury or not. If the injury is
permanent or very serious, it should be reported.
Ref:
Ala. Code §16-12-3, 16-12-12, 16-12-15.
Haleyville City
FILE: JGFGA
FIRST AID
The Board of Education requires parents be notified immediately when a child
becomes ill or suffers an accident. Ordinary first aid may be administered to a
student only in an extreme emergency. No aspirin or other drug or medication shall
be given even internally if requested by the student.
In cases of an emergency, the family doctor and/or the school nurse shall be
notified if the parents cannot be located. In extreme cases, other appropriate
action may be taken.
Haleyville City
FILE: JH
STUDENT ACTIVITIES
The Board of Education believes that student activities at school are a
vital part of the total educational program and should be used as a means for
developing wholesome attitudes and good human relations, as well as knowledge
and skills. The Board believes that school citizenship, as reflected in
student activities, is a measure of the achievement of important school goals.
The Board recognizes that the greatest values to be derived from both
curricular and extra-curricular student school activities occur when such
activities are developed and encouraged through participation among, or the
knowledge of, the student body interested members in the community, and school
staff.
The Board further believes that any program of student activities should:
1.
Require all student participation to be on a voluntary basis;
2.
Require that student activity funds should be used for purposes which
benefit the student body of the school;
3.
Require that the management of student funds be the responsibility
of the students with assistance from the organizational sponsors and
the school administration; and,
4.
Permit the formulation of student unions, student clubs, and
other student groups organized to promote or pursue specialized,
athletic, social service, and social activities provided that
all organizations have the prior approval of the Board of Education.
Haleyville City
File: JH
STUDENT ACTIVITIES
(Cheerleader)
The Board believes the purposes of cheerleader are to promote school spirit and to provide
an opportunity for students to participate in a leadership development activity. The Board
approves and supports activities designed to accomplish these purposes. In an effort to protect
students who may participate as cheerleaders and to protect the interest of Board employees
and the Board, the following procedures are adopted as Board policy:
1. Each cheerleader squad is to be placed under the direction of a Board employee. This
employee will serve as the coach or sponsor of each squad. The sponsor is a representative
of the Board and answers to the Board and it’s designee.
2. A cheerleader sponsor, co-sponsor or coach must be in attendance and must actively
direct all cheerleader squad functions, practices and performances.
3. Use of mini-trampolines, springboards, or any height-increasing apparatus by cheerleaders
is prohibited.
4. Prior to participating in any cheerleader activity, each student must present evidence from
a properly licensed physician that the student is in appropriate cardiovascular condition to
participate in cheerleader activities.
5. Each cheerleader sponsor or coach should maintain a low impact, aerobic conditioning
program for the cheerleader squad for which they are responsible.
6. Aerobic warm-up and stretching exercises, under the direction of the sponsor, should
precede all practices and performances.
7. Climbing is permitted, but is limited to two persons high. The top person is in direct
contact with the base or bases who is in direct contact with the cheering surface.
8. All students participating in cheerleading squad activities must be insured under a
catastrophic student accident policy.
Haleyville City
Minutes 2/25/02
Page 1 of 6
File: JH
The following rules and regulations will be maintained by the cheerleaders, sponsors and school
administration:
All cheerleader candidates must be signed up for tryouts no later than 12:00 p.m. on the 5th.
school day after sign-up for tryouts begins.
Each student must be a member of the up-coming eighth and ninth grades to try out for
JR.VARSITY cheerleader. To try out for VARSITY cheerleader, each student must be a
member of the up-coming tenth, eleventh, or twelfth grades.
Each student will adhere to the "No Pass/No Play" rule. For tryouts, grades will be checked for
the first semester of the current school year by the sponsor. Each student must have a 70.0
average in the four core curriculum courses. This 70.0 average will exclude band and/or P.E.
Each student must show qualities of pep, vigor, and much enthusiasm and be willing to work for
the total school spirit. The characteristics of responsibility, cooperation, disposition, attitude, and
leadership ability are very important.
In the spring a clinic will be held for all candidates. Cheerleader candidates are expected to be
present for all clinic sessions. Candidates absent from school for excused reasons will also be
excused from the clinic. In the event of an absence, it is the candidate's responsibility to learn the
material covered at clinic. The senior cheerleaders will help with the clinic. The sponsor(s) will
coordinate the clinic and tryout procedure.
Each candidate and one parent and/or guardian will be required to attend a meeting before the
clinic to discuss the tryout procedure, rules and regulations about cheerleading, clinic and tryout
dates. Each candidate will be given a copy of the constitution, judge's score sheet, parent letter,
physical examination form, a permission slip, and a drug testing permission form to take home
when they sign up to tryout for cheerleader. It is very important that the parents, as well as the
candidate, be aware of the rules, regulations, and time involvement of cheerleading. Each
candidate must return the physical examination form, the parental permission slip, and the drug
testing permission form by deadline stated by sponsor, prior to the beginning of the clinic. All
forms must be signed by the candidate and his or her parent(s).
Having met the qualifications, each candidate must appear as a member of the total group and
individually before a panel of judges. The judges will be selected by the sponsor(s) and
principal. The judges must have an appropriate background. Specifically this means experiences
as a: (1) Cheerleader Sponsor (Jr. High, High School, or college level), (2) College Cheerleader,
or (3) Cheerleader instructor or trainer. The judges will sign a statement on the bottom of the
score sheet that states they have not been coerced or pressured in their judgment decisions.
Haleyville City
Minutes 2/25/02
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File: JH
A panel of three judges from outside the school community (from three different cities at least 45
miles from the city of Haleyville) will judge tryouts. Senior cheerleaders and/or sponsor(s) will
be in the room during the tryouts to take care of needed equipment, set music for pom pom
routines and to make sure the tryouts are carried out as to the written policies and procedures. Information on past cheerleading experience is not made available to the judges.
There will be fourteen cheerleaders on each squad. The breakdown will be as follows:
VARSITY - 2 Sophomores
2 Juniors
3 Seniors
7 At large members* (The next seven highest scores)
JR. VARSITY - 3 Eighth Graders
3 Ninth Graders
8 At large members* (The next eight highest scores)
Candidates for cheerleader will try out in front of the panel of judges. One judge will be
designated as "Head Judge". Each candidate will receive scores from the three judges to
establish an overall judge's score.
Fourteen JR. VARSITY cheerleaders will be chosen. The 3 eighth and 3 ninth graders with the
highest scores plus the next eight candidates with the highest scores of all candidates left will be
elected Jr. Varsity cheerleaders. Fourteen VARSITY cheerleaders will be chosen. The two tenth,
two eleventh, and three twelfth graders with the highest scores plus the next seven candidates
with the highest scores of all candidates left will be elected Varsity cheerleaders.
In the event of a tie for the last position on either squad the school Principal and/or school auditor
will refer to the "Head Judge's" score sheet to break the tie.
An announcement of candidates selected to be cheerleaders for the upcoming year will be
announced on the local radio station as soon as the results have been tabulated and certified by
school auditors, and reported to the school principal.
All cheerleaders elected will be required to attend summer practice and the summer camp.
NOTE: Cheerleading calls for much self sacrifice, but is very rewarding in the self-satisfaction of
a job well done.
Candidates are expected to HAVE and MAINTAIN character above reproach. Personal
appearance and habits, which there can be NO criticism, are required, since cheerleaders are
constantly representing the school.
Haleyville City
Minutes 2/25/02
Page 3 of 6
File: JH
A HEAD cheerleader for the Varsity squad will be chosen. Candidates for Head Cheerleader of
the Varsity squad must have had previous experience as a school cheerleader. Each cheerleader
will have two votes. The cheerleader with the highest number of votes will be elected Head
cheerleader. A Co-Head cheerleader will be elected in the same manner. If a Head or Co-Head
cheerleader receives 10 demerits she will be relieved of her duties as Head or Co-Head. A new
Head or Co-Head will be elected by the squad.
The Jr. Varsity squad will have two Co-Head cheerleaders. The Co-Heads must be from the
ninth grade and will be the two with the highest judge's scores. If a Co-Head receives 10
demerits, she will be relieved of her duties as Co-Head. A new Co-Head will be selected and
will be the next highest score from the ninth grade.
Following election of the Varsity Head Cheerleader and the Jr. Varsity Co-Head Cheerleaders,
the Head and Co-Heads will be responsible for all called and regular meetings, with the approval
of the sponsor(s). The Varsity Head/Jr. Varsity Co-Heads are responsible for organizing the
summer practice schedules, with the approval of the sponsor(s). Every attempt should be made
for summer vacations, appointments, etc. to be scheduled so as not to conflict with practices.
Any absence from summer practice must be because of personal illness of a confining nature or
an emergency situation. Missing camp practice will dismiss the cheerleader from the squad.
The Varsity Head/Jr. Varsity Co-Heads and Sponsor should be notified as soon as possible of any
absence from practice.
If a cheerleader is removed from the squad before the beginning of the upcoming school year, the
next highest tryout score will be used to determine her replacement.
During summer camp, family members are encouraged to attend the Pom Pom Competition on
the first night of camp and the final judging competition on the last day of camp. Summer camp
is a time for squad members to bond together. All other camp days are closed to family members.
The cheerleaders will lead cheers at all football games and basketball as assigned. Squads may
be split for basketball or all away games due to the number of games. Cheerleaders will attend
pep rallies and practices, and participate in all campaigns promoting school spirit. Personal
illness or significant family responsibility will be the only acceptable excuses for absences.
Absence from school on the day of a game will prevent the cheerleader from cheering that day.
A student must be in class attendance at least 1/2 of the school day to be counted present for that
day, and to be eligible to cheer that night.
Unexcused absence from practice or leaving practice early will prevent the cheerleader from
cheering at the next pep rally and/or game.
Haleyville City
Minutes 2/25/02
Page 4 of 6
File: JH
Cheerleaders are expected to be a credit to the school at all times. Cheerleaders should at all
times conduct themselves in a proper manner:
a. Courteous and friendly to other teams and visitors.
b. Courteous and friendly wherever you go.
c. Watch ALL conversations which might be overheard.
d. No profanity, dishonesty, or unsportsmanlike conduct.
e. Pleasant, courteous and friendly to members of your own squad and other Haleyville squads.
f. Show respect for yourself as well as fellow members.
g. Neat appearance at all times.
h. NO gum chewing at games and/or pep rallies.
i. NO hair combing at pep rallies or during games.
j. NO jewelry shall be worn at practices or games
While on campus or while participating in school activities or school trips, cheerleaders are
subject to all rules and regulations of Haleyville High School Code of Conduct.
Travel arrangements to "away" games will be made by the sponsor(s) in consultation with the
principal and in accordance with board policy. The sponsor/co-sponsor must have parent signed
notification for a cheerleader to travel after an event by means other than school arranged
transportation and must be approved by the cheerleader sponsor and/or principal.
Grades will be checked each grading period by the sponsor(s). Each cheerleader shall bring his
or her report card to the sponsor on the day the card is given out. At least a "C" (70.0) average
must be maintained to be eligible to cheer. All grades except for band and P.E. will be included
in the overall grade calculations. Any cheerleader falling below an overall "C" (70.0) average
will be placed on probation until the end of the next reporting period. The average must be
raised to a "C" (70.0) or better by the next reporting period, or the cheerleader will be dismissed
from the squad for the remainder of the cheerleading season.
The parents of each cheerleader are responsible for their child's expenses incurred during the
year. These expenses include, but are not limited to, practice suits, uniforms, shoes, and needed
accessories for cheerleading. Summer camp expenses must be paid in full before the
cheerleader may attend. The final payment must be paid by date specified by the principal
but no later than three weeks prior to camp. Each cheerleader shares responsibility for
any organizational debt that occurs during the year. Various projects will be held so that each
student may raise money to help pay for this cost. All money must be turned in to the sponsor at
the designated time. The sponsor is responsible for seeing that this money is turned in to her, and
she, in turn, turns it in to the office.
Haleyville City
Minutes 2/25/02
Page 5 of 6
File: JH
The uniforms will be chosen by the squads and must have the approval of the sponsor(s) and/or
principal. All cheerleaders must be in attendance at the time of ordering uniforms, shoes, etc.
or the cheerleader will be dismissed unless the absence at this time is because of personal illness
of a confining nature or an emergency situation. A deposit of 1/4 the total amount ordered
must be paid to H.H.S. at this time. Due to the school accounting system, all accounts must be
paid in full by September 15 of the new school year.
Any cheerleader that quits the squad during the school year will not be allowed to try out in the
upcoming year. Every cheerleader is responsible for any expenses (uniforms, shoes, etc.)
incurred during the time they were a member of the squad, and cannot tryout again until their
account is cleared by the cheerleader, or parent and/or guardian.
All cheerleaders shall be required to appear at all games, pep rallies, and other school sponsored
events in full uniform. It is up to each individual cheerleader to keep his or her uniform clean
and in proper condition, so that the uniform may be worn anytime needed. Cheerleading shoes
should be worn only when in uniform and/or athletic period and other practice times. They are
not to be worn as regular shoes with everyday clothes.
The following forms of discipline will be used in dealing with the cheerleaders:
a. Demerit System will be followed along with b, c & d below.
b. Verbal reprimand: Conference between sponsor and cheerleader.
c. Special duty assignment: For minor infractions, a cheerleader may be required to perform
some reasonable type of extra duty.
d. Parent conference: Conference between sponsor, cheerleader and parent.
Haleyville City
Minutes 2/25/02
Page 6 of 6
FILE: JHB
ACTIVITIES FUNDS MANAGEMENT
The Board of Education shall permit income for school groups to be raised
from either (a) dues, (b) fees, (c) sale of tickets, or (d) other approved
activities limited to active members of the group enrolled at the school. Fund
raising drives by school groups must be approved by the principal and be conducted
in accordance with Board of Education policies.
Ref:
Ala. Code §16-11-9, 16-12-3(a), 16-13-32.
Haleyville City
FILE: JHC
STUDENT CLUBS AND ORGANIZATIONS
The Board of Education encourages students to participate in clubs and organizations
operating in the schools. Ample opportunity shall be provided to enable all students to develop
good character and leadership ability through participation in student organizations.
Membership in school organizations shall depend on meeting certain standards of
scholarship, athletic achievement, or other like ability, in accordance with regulations
established by the Superintendent and his staff.
Such clubs and organizations shall not be affiliated or associated with any political or
religious organization or any organization which denies membership on the basis of race,
creed, color, sex, national origin or handicap.
All clubs and organizations sponsored by the school are required to have a person in the
school serve as the club's sponsor.
Ref:
U.S. Const. amend I; U.S. Const. amend XIV, 91; Ala. Code §916-11-9,
16-12-3(a), (b), 16-26-1, 16-26-2; Healy v. James. 92 S.Ct. 2338 (1972).
Haleyville City
FILE: JHCC
STUDENT PUBLICATIONS
The Board of Education delegates to the Superintendent or his designee
the authority to establish reasonable rules and regulations for the governance
of student publications.
Such publications shall serve as a forum of ideas and shall be subject to
those rules normally associated with responsible journalism. The sponsor and
the principal shall assume responsibility for the contents of such
publications.
The student group, the sponsor and principal shall approve in adv1ance
all contracts for school newspapers, yearbooks, and other publications. The
selling price of student body publications shall be set at an amount, or
provision made, so that a maximum number of pupils may benefit from the
publication.
Ref:
U.S. Const. amend. I; U.S. Const. amend. XIV, §l; Quarterman v. 0yrd
453 F. 2d 54 (5th Cir. 1971.); Sullivan v. Houston Independent School
District, 475 F. 2d 1071 (5th Cir. 1973).
Haleyville City
File: JHF
STUDENT ACCEPTABLE USE AND INTERNET SAFETY POLICY
FOR THE COMPUTER NETWORK OF THE
HALEYVILLE CITY SCHOOL SYSTEM
The Haleyville City School System is pleased to make available to students access to
interconnected computer systems within the System and to the Internet, the worldwide network
that provides various means of accessing significant educational materials and opportunities.
In order for the School District to be able to continue to make its computer network and
Internet access available, all students must take responsibility for appropriate and lawful use of
this access. Students must understand that one student’s misuse of the network and Internet
access may jeopardize the ability of all students to enjoy such access. While the School’s
teachers and other Staff will make reasonable efforts to supervise student use of network
and Internet access, they must have student cooperation in exercising and promoting
responsible use of this access.
Below is the Acceptable Use and Internet Safety Policy of the School District and the
Data Acquisition Site that provides Internet access to the School District. Upon reviewing,
signing, and returning this Policy as the students have been directed, each student will be given
the opportunity to enjoy Internet access at school and is agreeing to follow the Policy. If a
student is under 18 years of age, he or she must have his or her parents or guardians read and
sign the Policy. The School District cannot provide access to any student who, if 18 or older,
fails to sign and submit the Policy to the School as directed or, if under 18, does not return the
Policy as directed with the signatures of the student and her/his parents or guardians.
Listed below are the provisions of your agreement regarding computer network and
Internet use. If you have any questions about these provisions, you should contact the
Technical Coordinator. If any user violates this Policy, the student’s access may be denied, if
not already provided, or withdrawn and he or she may be subject to additional disciplinary
action.
I. PERSONAL RESPONSIBILITY
By signing this Policy, you are agreeing not only to follow the rules in this Policy,
but are agreeing to report any misuse of the network to the Technical Coordinator. Misuse
means any violations of this Policy or any other use that is not included in the Policy, but has
the effect of harming another or his or her property.
II. TERM OF THE PERMITTED USE
A student who submits to the School, as directed, a properly signed Policy and follows
the Policy to which he or she has agreed will have computer network and Internet access
during the course of the school year only. Students will be asked to sign a new Policy each
Haleyville City
Minutes 4/29/02
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File: JHF
year during which they are students in the School District before they are given access.
III. ACCEPTABLE USES
A. Educational Purposes Only. The School District is providing access to its
computer networks and the Internet for educational purposes only. If you have any
doubt about whether a contemplated activity is educational, you may consult with
the Technical Coordinator to help you decide if a use is appropriate.
B. Unacceptable Uses of Network Among the uses that are considered
unacceptable and which constitute a violation of this Policy are the following:
1.
uses that violate the law or encourage others to violate the law. Don’t transmit
offensive or harassing messages, offer for sale or use any substance the
possession or use of which is prohibited by the School District’s Student Discipline
Policy, view, transmit or download pornographic materials or materials that
encourage others to violate the law, intrude into the networks or computers of
others, or download or transmit confidential, trade secret information, or copyrighted
materials. Even if materials on the networks are not marked with the copyright
symbol, you should assume that all materials are protected unless there is explicit
permission on the materials to use them.
2. uses that cause harm to others or damage to their property. For example, don’t
engage in defamation (harming another’s reputation by lies), employ another’s user
identifier that misleads message recipients into believing that someone other than
you is communicating or otherwise using her/his access to the network or the
Internet. upload a worm, virus, “trojan horse,” “time bomb” or other harmful form of
programming or vandalism, participate in “hacking” activities or any form of
unauthorized access to other computers, networks, or information systems.
3.
uses that jeopardize the security of student access and of the computer
network or other networks on the Internet. For example, don’t disclose or share
any password with others, don’t impersonate another user.
C. Netiquette. All users must abide by rules of network etiquette when using the network
for emailing, chatting, or video conferencing, which include the following:
• Be polite. Use appropriate language. No swearing, vulgarities, or suggestive,
obscene, belligerent, or threatening language.
• Avoid language and uses that may be offensive to other users. Don’t use access to
make, distribute, or redistribute jokes, stories, or other material that is based upon
slurs or stereotypes relating to race, gender, ethnicity, nationality, religion, or sexual
orientation.
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File: JHF
•
•
Don’t assume that a sender of e-mail is giving his or her permission for you to
forward or redistribute the message to third parties or to give his/her e-mail address
to third parties. This should only be done with permission or when you know that the
individual would have no objection.
Be considerate when sending attachments with e-mail (where this is permitted). Be
sure that the file is not too large to be accommodated by the recipient’s system
and is in a format that the recipient can open.
IV. INTERNET SAFETY
A. General Warning; Individual Responsibility of Parents and Users. All users
and their parents/guardians are advised that access to the electronic network may
include the potential for access to materials inappropriate for school-aged pupils. Every
user must take responsibility for his or her use of the computer network and Internet and
stay away from these sites. Parents of minors are the best guides to materials to shun.
If a student finds that other users are visiting offensive or harmful sites, he or she
should report such use to the Technology Coordinator. If a student accidentally
encounters a harmful or offensive site, he or she should report the encounter to the
Technology Coordinator.
B. Personal Safety. Be safe. In using the computer network and Internet, do not reveal
personal information such as your home address or telephone number. Do not use your
real last name or any other information, which might allow a person to locate you
without first obtaining the permission of a supervising teacher. Do not arrange a face-toface meeting with someone you “meet” on the computer network or Internet without
your parent’s permission (if you are under 18). Regardless of your age, you should
never agree to meet a person you have only communicated with on the Internet in a
secluded place or in a private setting.
C. “Hacking” and Other Illegal Activities. It is a violation of this Policy to use the
School’s computer network or the Internet to gain unauthorized access to other
computers or computer systems, or to attempt to gain such unauthorized access. Any
use which violates state or federal law relating to copyright, trade secrets, the
distribution of obscene or pornographic materials, or which violates any other applicable
law or municipal ordinance, is strictly prohibited.
D. Confidentiality of Student Information. Personally identifiable information concerning
students may not be disclosed or used in any way on the Internet without the permission
of a parent or guardian or, if the student is 18 or over, the permission of the student
himself/herself. Users should never give out private or confidential information about
themselves or others on the Internet, particularly credit card numbers and Social
Security numbers. A supervising teacher or administrator may authorize the release of
directory information for internal administrative purposes or approved educational
projects and activities.
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File: JHF
E. Active Restriction Measures. The School, either by itself or in combination with the
Data Acquisition Site providing Internet access, will utilize filtering software or other
technologies to prevent students from accessing visual depictions that are (1) obscene,
(2) child pornography, or (3) harmful to minors. The School will also monitor the online
activities of students, through direct observation and supervision by teachers during use
and/or technological means, to ensure that students are not accessing such depictions
or any other material, which is inappropriate for minors.
The term “harmful to minors” is defined by the Communications Act of 1934 (47 USC
Section254 (h)(7)as meaning any picture, image, graphic image file, or other visual
depiction that takenas a whole and with respect to minors, appeals to a prurient interest
in nudity, sex, or excretion; depicts, describes, or represents, in a patently offensive way
with respect to what is suitable for minors, an actual or simulated sexual act or sexual
contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the
genitals; taken as a whole, lacks serious literary, artistic, political, or scientific value as to
minors.
V. PRIVACY
Network and Internet access is provided as a tool for your education. The School
District reserves the right to monitor, inspect, copy, review and store at any time and without
prior notice any and all usage of the computer network and Internet access and any and all
information transmitted or received in connection with such usage. All such information files
shall be and remain the property of the School District and no user shall have any expectation
of privacy regarding such materials.
VI. FAILURE TO FOLLOW POLICY
The user’s use of the computer network and Internet is a privilege, not a right. A user
who violates this Policy, may at a minimum, have his or her access to the computer network
and Internet terminated, which the School District may refuse to reinstate for the remainder of
the student’s enrollment in the School District. A user violates this Policy by his or her own
action or by failing to report any violations by other users that come to the attention of the user.
The School District may also take other disciplinary action in such circumstances.
VII. WARRANTIES/INDEMNIFICATION
The School District makes no warranties of any kind, either expressed or implied, in
connection with its provision of access to and use of its computer networks and the
Internet provided under this Policy. It shall not be responsible for any claims, losses,
damages or costs (including attorney’s fees) of any kind suffered, directly or indirectly, by any
user or his or her parent(s) or guardian(s) arising out of the user’s use of its computer
networks or the Internet under this Policy. By signing this Policy, users are taking full
responsibility for his or her use, and the user who is 18 or older or, in the case of a user
Haleyville City
Minutes 4/29/02
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File: JHF
under 18, the parent(s) or guardian(s) are agreeing to indemnify and hold the School, the
School District, the Data Acquisition Site that provides the computer and Internet access
opportunity to the School District and all of their administrators, teachers, and staff harmless
from any and all loss, costs, claims or damages resulting from the user’s access to its
computer network and the Internet, including but not limited to any fees or charges incurred
through purchases of goods or services by the user. The user or, if the user is a minor, the
user’s parent(s) or guardian(s) agree to cooperate with the School in the event of the School’s
initiating an investigation of a user’s use of his or her access to its computer network and the
Internet, whether that use is on a School computer or on another computer outside the School
Districts network.
VIII. UPDATES
Users, and if appropriate, the user’s parents/guardians, may be asked from time
to time to sign a new Policy, for example, to reflect developments in the law or
technology. Such new policy must be signed if the user wishes to continue to receive
service.
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File: JHF
STUDENT’S AGREEMENT
Every student, regardless of age, must read and sign below:
I have read, understand and agree to abide by the terms of the foregoing Acceptable Use and Internet
Safety Policy. Should I commit any violation or in any way misuse my access to the School Districts
computer network and the Internet, I understand and agree that my access privilege maybe revoked and
School disciplinary action may be taken against me.
_______________________________________________
Student name (PRINT CLEARLY)
__________________________________
Home phone
________________________________________________ ___________________________________
Student signature
Date
____________________________________________________________________________________
Address
User (place an “X” in the correct blank): I am 18 or older_________I am under 18_________
If I am signing this Policy when I am under 18, I understand that when I turn 18, this Policy will continue to
be in full force and effect and agree to abide by this Policy.
PARENT’S OR GUARDIAN’S AGREEMENT
____________________________
Student’s name
To be read and signed by parents or guardians of students who are under 18:
As the parent or legal guardian of the above student, I have read, understand and agree that my child or
ward shall comply with the terms of the School Districts Acceptable Use and Internet Safety Policy for the
student’s access to the School District’s computer network and the Internet. I understand that access is
being provided to the students for educational purposes only. However, I also understand that it is
impossible for the School to restrict access to all offensive and controversial materials and understand my
child’s or ward’s responsibility for abiding by the Policy. I am therefore signing this Policy and agree to
indemnify and hold harmless the School, the School District and the Data Acquisition Site that provides
the opportunity to the School District for computer network and Internet access against all claims,
damages, losses and costs, of whatever kind, that may result from my child’s or ward’s use of his or her
access to such networks or his or her violation of the foregoing Policy. Further, I accept full responsibility
for supervision of my child’s or ward’s use of his or her access if and when such access is not in the
School setting. I hereby give permission for my child or ward to use the building-approved account to
access the School District’s computer network and the Internet.
______________________________________________ _____________________________________
Parent or Guardian name(s) (PRINT CLEARLY)
Home phone
______________________________________________ _____________________________________
Parent or Guardian signature(s)
Date
____________________________________________________________________________________
Address
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FILE: JQ, JQA, JQB, JQC,
JQD
See File: JDD-P/JDE-P
ANOMALOUS STUDENTS/PHYSICALLY HANDICAPPED
PERCEPTUALLY HANDICAPPED/EMOTIONALLY DISTURBED
Suspension and Expulsion of Handicapped Students
Authority:
Honig v. Doe 108 S.Ct. 592 (U.S. Sup. Ct. 1988). S-1 v. Turlington
635 F. 2d 342 (OA-5 1981). OCR Memo Cot. 28, 1988, Subject: Long
Term Suspension or Expulsion of Handicapped Students.
8.5.1
The Public education agency shall establish suspension and
expulsion policies and procedures over handicapped students
which are consistent with applicable law. Where the student's
behavior could warrant suspension/expulsion, the following
provisions shall apply:
The Board of Education recognizes that discipline of handicapped students
can be a sensitive task. Therefore, the Board has established the following
procedures to be used for suspension/expulsion as a means of dealing with the
disciplinary problems of handicapped students,
1.
Initially, teachers shall utilize a continuum of available in-school
disciplinary alternatives in dealing with student misbehavior. These
alternatives shall consist of, but not limited to.
a.
Counseling, usual total communication methods (any or all), signing,
speech, lip reading, interpretive language board, note writing, etc., to
assure that the student understands that he is wrong in his behavior and
must correct it.
b.
Parent notification and counseling as to the problems occurring with the
student.
c.
Having the student miss break (recess), P.E., or both as punishment for
misbehavior. Use of total communication methods as stated above shall be
utilized in this as well as other alternatives.
d.
Time-out using an isolated area of the room as a cooling-off place.
e.
Corporal punishment administered as needed to match the misbehavior.
f.
In-schoolsuspension with school work provided.
Haleyville City
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FILE: JQ, JQA, JQB, JQC
JQD
2.
If misbehavior continues in a definite, unacceptable pattern, a written
referral shall be made to the Special Education Supervisor. The Special
Education Supervisor shall be responsible for arranging activities such
as:
a.
b.
Further testing and evaluation.
Counseling with student and parents (may involve visits to
alternative programs for student and/or parents).
c. Observation by the Emotional Conflicts teacher.
3.
d.
Pursuance of a possible E.C. placement.
e.
Referral for other contracted services.
If all in-school alternatives are utilized, then the principal, by
Haleyville City Board policy, shall have the authority to suspend the
student, up to a ten-day suspension. Each separate suspension shall be
for a specific incident and stand alone on its own merits.
The following considerations for suspension shall be noted as
justification for short suspensions:
a. Student's behavior presents a definite physical threat to self and/or
others.
b. "Cooling off" suspension may result in preventing further need of more
severe disciplining.
c. Brief lapse between programs because of disruptive behaviors should an
alternative be arranged by IEP Committee, which shall be coordinated
closely with parents. This is intended only to allow time for the
logistics of change (bus routes, IEP, medicals, etc.) to be arranged.
4.
Suspension which results in one of the following is considered a
significant change in placement and will require due process through IEP
Committee action:
1. More than ten (10) consecutive scholastic days in suspension;
2. A series of suspensions that are each of ten scholastic days or fewer
in duration that creates a pattern of exclusion.
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FILE: JQ, JQA, JQB, JOC,
JQD
5.
At this point, an IEP Committee may be called in an effort to determine
any or all of the following:
a. If the current placement is appropriate.
b. Are there additional services, materials, equipment, strategies that
would alleviate the problem?
6.
A handicapped student may not be expelled from school for any misbehavior
that has a direct and significant relationship to that student's
handicapping condition. if the IEP Committee determines that the behavior
in question does not have a direct: and significant relationship to the
student's handicapping condition, the public education agency may expel
the student, however, a complete cessation of education service is not
permissible. Expulsion constitutes a change in placement, which requires
due process through IEP Committee action.
7.
After the ineffectual implementation of the above state alternatives. the
principal shall contact the Superintendent of Education and discuss the
efficacy of a request for a due process hearing.
8.
9.
During the Due Process, tile student in question shall be allowed to
remain in this current placement.
The role of the Due Process Hearing Team shall be to determine if the
disruptive behavior is a "manifestation of the handicap itself."
a. If it is determined that the inappropriate behavior is not a
"manifestation of the handicap", then the Board of Education shall
proceed with expulsion.
b. Should the
behavior to be
shall address
recommendations
10.
Due Process Hearing Team determine the inappropriate
a "manifestation of the Handicap itself", then the team
the appropriateness of the placement and make the
based on the evidence provided.
The Due Process Team shall make its report and implementation of the
recommended suggestions shall be effected.
Ref: Board Meeting Minutes. 10-17-89.
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FILE: JQD-P
EMOT10NALLY DISTURBED
SUICIDE REFERRAL PROCEDURES
Since suicide has become the second leading cause of death in the 15-24
year old age group, the Haleyville City Board of Education feels that the
school staff should be aware of the seriousness of this problem and
recommends that the following suicide referral procedures be followed.
If the school staff has reason to believe, either through direct
knowledge or through a report from another person, that a student is in
danger of attempting suicide or has actually attempted suicide, this
information must be reported immediately.
The procedure for reporting is as follows:
1. Contact the building principal or counselor. Do not leave the student
alone for any amount of time. If the student's life is in immediate
danger appropriate officials should be called to transport the student
to the nearest hospital emergency room. The person making the referral
should stay with the student until personnel qualified to provide
treatment are available.
2. The building principal or counselor should contact the students parents
and request that they meet with school staff immediately The parents
should be informed that their child has attempted or is planning to
attempt suicide. This meeting may take place ~t the school, or at a
referral agency, or at a hospital dependi3q, on the severity of the
immediate threat to the student's life.
3. If the danger to the student's life is not assessed to be immediate,
the building principal or counselor should urge the parents to involve
an appropriate referral agency.
4. After the initial referral is accomplished, the principal or counselor
should evaluate the situation and decide on the proper role for the school
to take in assisting the student.
5. The building principal or counselor should maintain a written record of all
actions taken by the school. Appropriate system level personnel should be
kept apprised of the school's actions.
6. The building principal or counselor should monitor and provide follow-up
support to the student and assist the teachers for at least 60 days after
the student returns to class. Weekly contact should be maintained with
parents for 60 days after the referral. At the end of this sixty-day period
a determination, should be made as to what, if any, further action should
be taken.
Ref:
Board Minutes 5-21-87
FILE: JQE
PREGNANT STUDENTS
The Board of Education requires a student, in the event the student
attending the school district shall become pregnant, in the interest of the
student and the unborn child, to make known her pregnancy to school officials
as soon as pregnancy has been determined.
A pregnant student shall be governed by and shall be required to a4dhere
to all attendance policies, minimum course requirements, and rules and
regulations, the same as all other students, except for the physical education
program. A pregnant student who chooses to remain in school shall be required
to sign a statement releasing the school of any responsibility it case of
accident, abortion, or miscarriage.
The school shall use or make referrals to the services of community
agencies that might be beneficial to the student.
After delivery, the student shall be permitted to return to school as
soon as she is physically able, upon certification by her physician.
Ref:
U.S. Const. amend XIV §1; 20 U.S.C. §1681 et. seq.; Cleveland Board of
Education v. Lafleur, 94 S.Ct. 791 (1974); See also Ala. Code §16-1-14,
16-1-15, 16-1-16.
Haleyville City
FILE: JR
STUDENT RECORDS
The Board of Education requires all information regarding students and
their families to be collected, maintained, and disseminated under such safeguards as are necessary to comply with the Family Educational Rights and Privacy Act of 1974.
The following definitions apply to this policy statement:
"Education Records" means records which (1) are directly related to a
student and (2) are maintained by the educational agency or school by a
party acting for the agency or school.
The following are excluded from the term "Educational Records":
Records of instructional, supervisory or administrative personnel which
are in the sole possession of the maker and are not accessible or
revealed to any other individual except a substitute.
"Personally Identifiable" means that data or information which includes (a)
the name of a student and the student's parent or other family members; (b)
the address of the student; (c) a personal identifier, such as a student's
social security number or student number; (d) a list of personal
characteristics which would make the student's identity easily traceable; or
(e) other information which would make the student's identity easily
traceable.
Access To and Release of Information in Student Records
1. The principal shall, within the provisions of this procedure, be
responsible for determining to whom information maintained in student
records may be released.
2. The principal shall be responsible for determining who, other than
the parent, guardian or eligible student, shall have access to the
student records.
3. Directory information may be made available at the discretion of the
principal without the prior consent of the parent. However, students and
their parents shall be notified at the beginning of each school year the
categories of directory information and their right to request that all or
part of such information not be made available to the general public.
Directory information shall consist of the student’s name, address,
telephone number, parent’s name, grade level, participation in officially
recognized activities, weight and height of members of athletic teams,
awards and honors.
Haleyville City
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4.
The following individuals or agency may be granted access to student record
information without the written consent of the parent or an entry being made
in the disclosure record:
a. Teachers and other school officials within the School District who have a
legitimate educational interest.
"Legitimate educational interest": That interest that requires regular
access for purposes of adding material, periodic review, filing new student
data and/or removing inadequate, ambiguous, no longer relevant data; that
interest having the educational well-being of the student in mind for
purposes of continuing, improving, or changing the education of the student
and that interest in which the individual has a legitimate need to know.
b. The stated educational agency required to make reports concerning the
educational program.
5.
The following individuals or agencies may be granted access to student record
information, without the written consent of the parent, by completing the
disclosure record.
a. Authorized representative of:
1)
2)
3)
4)
The Comptroller General of the United States
The Secretary of Health, Education and Welfare
The State Education authorities
Appropriate community agencies involved in handling
students' health or safety.
b. Agencies requiring information in connection with a student’s application
for or receipt of financial aid.
c. Courts, on the issuance of proper orders or subpoenas. Reasonable efforts
shall be made to notify the parents of the order or subpoena.
6.
Directory information and personally identifiable information shall be
released without parental consent to a school to which the student has
transferred.
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FILE: JR
7. Principals shall require a written request from a parent or eligible
student in order to grant access to others not specifically authorized by
this policy.
8. Unless otherwise specified, the term "parent" in this proced4re shall
include parent, guardian or student 18 years of age or over or who is
enrolled in a post-secondary institution.
Review of Student Records by the Parent
1. Schools shall provide for the review of student records by parents or
guardians. Parents and students shall be notified of their right to review
the student records by a notice in the student handbook and/or by
newsletter to the parent at the beginning of each school year.
2. A parent or guardian who desires to review his child's record shall
contact the school for an appointment. A conference shall be scheduled as
soon as possible, not to exceed one month. The disclosure record shall be
completed at the time of the conference.
3. Prior to the scheduled conference, the principal shall review the
record for accuracy and completeness.
4. The record shall be examined by the parent in the presence of the
principal or a designated professional person.
A.The principal or his designee attending the review shall:
1) Explain the record keeping system of the school, noting the types
of records and why they are kept.
2) Provide the parent or guardian the opportunity to examine each
record. Records which shall be included are:
a.
b.
c.
d.
e.
f.
Cumulative Record
Application for Admission
Immunization Records, if applicable
Attendance Record
Class Grade Record
Any other records maintained by the School District.
B. The principal or a designated professional person shall provide the
parent an opportunity to raise questions regarding information on the
records.
C. A record of the review shall be made on the disclosure record.
Haleyville City
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FI LE: JR
5.
If the parent or guardian requests a hearing to challenge information
contained in the student's folder, a written request for the hearing shall be
made and a hearing scheduled for a date not less than three days or more than
two weeks from the date of the requests.
A. The hearing shall be held with the principal and the parent or guardian at
the scheduled time.
B. If the parent or guardian is not satisfied with the hearing with the
principal, he shall have the opportunity to appeal the decision to a review
panel at the Central Office level.
C. The parent or guardian shall request the appeal
Superintendent of Education. Upon receipt of said
shall schedule a review panel meeting *within ten
of the parent's request. The date, time and place
shall be sent to the parent or guardian by United
certified mail, return receipt requested.
6.
in writing to the
request, the Superintendent
(10) days following receipt
of the review panel hearing
States registered or
The student record appeals review panel shall be composed of three
professional representatives of the Central Office staff. At the meeting:
A.
The Superintendent of Education or his designee will preside;
B. The parent or guardian and the principal shall be present The student shall
be present if requested by the parent or guardian or school official;
C. The decision of the review panel shall be communicated to the school and
parent or guardian in writing within ten days;
D. The parent shall have the right to file a dissenting statement concerning
the hearing; such statement shall become part of the student's cumulative
folder.
Student Cumulative Record Cards
1. All personal data shall be completed when the student initially enrolls in
the School System and shall be updated annually.
2. All data shall be recorded on the cumulative record in accordance with
administrative procedures established by the Board of Education.
3. Since information on the cumulative record cards is confidential, the card
shall not be removed from the file room except as authorized.
Ref:
20 U.S.C. §1232(g-i).
Haleyville City
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FILE: JS
STUDENT FEES, FINES, AND CHARGES
The Board of Education authorizes the collection of student fees, fines, and
charges in the schools of the District. Student fees shall be charged in order to
defray costs of expendable materials such as workbooks, glassware, art materials,
etc. Fees and fines charged shall be set by the Board at the beginning of each
school year.
Ref:
Ala. Code §16-26-4, 16-26-32, 16-36-35.
Haleyville City
K-GENERAL PUBLIC K- RELATIONS
Policy
KA
Goals and Objectives
KB
KBA
KBB
KBC
KBCA
KBCB
KBCC
KBCCA
KBCCB
KBCD
KBCDA
KBCDB
KBCDB
KBD
KBE
Public Information Program
Public's Right to Know
School- Sponsored Information Media
News Media Relations
News Releases
News Conferences and Interviews
Board Meeting News Coverage (Also BCBJ)
Press Services (Also BCBJA)
Broadcasting and Taping (Also BCBJB)
Sports and Special Events Coverage
Press Services
Broadcasting and Taping
Speaker Services
Information Campaigns (Also FC)
SN Includes both long- and short-range program to keep
public apprised of facility expansion and other needs.
Use of Students
KBF
KC
KCA
KCB
KCC
Board-Community Relations
Public Participation in Board Meetings (Also BCBI)
Community Involvement in Decisionmaking (Cf. BOSC,
CMAA, DCCC)
Public Hearings (Also BCAE; Cf. DCDB)
KD
KDA
KDB
KDC
KDCA
KDCB
Staff-Community Relations (Also GAH)
Staff Participation in Community Activities (Also GAHA)
Staff Public Appearances (Also GAHC)
Solicitations (Also GAI)
Solicitations by Staff (Also GAIA)
Solicitations of Staff (Also GAIB)
KE
KEA
KEAA
KEAB
KEB
KEBA
KEBB
KEC
Student-Community Relations (Also JO)
Community Activities and Performances
By Students (Cf. JHE)
For Students
Solicitations (Also JK)
Solicitations of Students (Also JKA)
Solicitations by Students (Also JKB)
Interviews with Students
KF
Community Instructional Resources (Also IFC; Cf. MB)
KG
Use of School Facilities (Cf. DFG, DJF, EEH, ECE)
SN Covers permitted public use of buildings and grounds,
equipment, and staff services.
Rule
Exhibit
(Continued)
rev. 1/72
Policy Rule Exhibit
KH
KHA
KHB
KHC
KHD
KHE
Public Gifts
Awards and Scholarships (Also JN)
Contests for Students (Also JM)
Gifts to Students (Also JLC)
Gifts to Staff Members (Also GAJB)
Gifts to Schools
KI
KIA
KIB
Free Materials Distribution in Schools
-Political Campaign Materials
Special Interest Materials
KJ
Advertising in the Schools
SN Includes advertising in school publications, on school prop
erty, and sponsored advertising of school events.
KK
Public Sales on School Property
KL
Public Use of School Records (Cf. EFDC)
KM
Visitors to the Schools (Cf. ML)
KN
KNA
KNB
KNBA
KNC
KND
Complaints
About School Policies
About Curriculum
Instructional Materials
About School Facilities and Services
About School Personnel
rev. 1/72
FILE: KD
STAFF-COMMUNITY RELATIONS
The Board of Education believes that every teacher in the School District to
be a public relations official. Every teacher is a silent, unseen guest each evening
in the homes of the boys and girls he teaches.
The Code of Ethics for teachers
shall be followed by school personnel in their professional relations with their
fellow teachers, the school principal, the Superintendent and members of the Board
of Education.
Maintaining harmonious school-community relations is vital to the School
District and to the overall effectiveness of the total instructional program.
Teachers strengthen school-community ties when they are active in the cultural,
religious, and civic life of the community.
A job well done, a class well taught, and a student who learns, are among
the best kinds of public relations.
Haleyville City
FilE: KDC
SOLICITATIONS
The Board of Education shall prohibit all off campus solicitations on the
part of students and faculty for the purpose of deriving monies for school use
with the following exceptions:
1.
2.
3.
4.
5.
6.
Yearbook advertisements - newspaper
Program advertisements
Book fairs (solicitation limited to parents only)
P. T. A. dues
Advanced ticket sales
Certain other projects as may be approved by the Board of Education.
Haleyville City
FILE: KEBA
SOLICITATION OF STUDENTS
It shall be the policy of the Board of Education to discourage the
solicitations or collection of monies from students for the purpose of providing gifts for school personnel. The giving of gifts by students to school
personnel shall be limited to the Christmas season and other special occasions
to be approved by the principal and/or Superintendent, and must be done on
a purely voluntary and personal basis.
Haleyville City
FILE: KG
USE OF SCHOOL FACILITIES
The Board of Education shall require school buildings and grounds of the
school district to be used for educational, civic, cultural and recreational
purposes. The Board encourages maximum practical use of school facilities.
The operation of the school program shall receive priority over all other use
of school facilities.
The buildings, grounds, equipment and facilities of the public schools of
the City of Haleyville are under the control and supervision of the
Haleyville City Board of Education which is vested by law with all powers
necessary or proper for the administration and management of such property.
Permission to use public school facilities may be granted to non-school
Groups under such rules and regulations as the Haleyville City Board of
Education may prescribe in discharging its official duties. Before any
non-school group shall be allowed to use a school facility, however, it shall
be furnished copies of all policies, rules and regulations pertaining to the
use of any school facilities. No agreement for use of school facilities shall
be made until a statement is signed by the official representative of the
group desiring the use of such school facility, that such group understands
fully all policies, rules, and regulations governing use of school facilities
and agrees to abide by same.
Non-school groups using school facilities under contract do not necessarily reflect any opinions or beliefs of the Haleyville City Board of Education.
Governance of the use of school facilities shall be in accordance with
the following:
1.
Limitations of Use
The Haleyville City Board of Education in discharging its official
Haleyville City
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FILE: KG
duties and in the best interest of the school system has determined that the
buildings, grounds, equipment and facilities of the public schools of the
City of Haleyville may not be used for and/or by the following:
a.
Political rallies, which shall be interpreted to mean political candidates
campaigning for election during a specified period;
b.
any non-school proposed use in conflict with school activities;
c.
any non-school activity which may be reasonably interpreted to be
physically destructive to school property;
d.
fund-raising projects or fund-raising campaigns except such projects or
campaigns for direct service or benefit to the school or pupils thereof
and for such other benevolent fundraising projects or fund-raising
campaigns which are specifically approved by the Haleyville City Board of
Education or Superintendent;
e. non-school individuals;
f. private gain;
g. non-school assemblies for religious worship,religiuos exercises or
religious instruction except by special permission of the Haleyville Board
of Education and/or Superintendent;
h. any non-school activity which may be reasonably expected to cause or entice
public disturbances on or near school grounds.
Since the Board is charged by law with responsibility for school facilities,
it shall reserve the final right to deny the use of school facilities when
deemed necessary in the public interest.
2.
Organizations authorized usage without charge.
Groups which may be authorized to use buildings and grounds without charge
other than custodial fees, police, and firemen services, may include:
a. school sponsored groups whose activities are a part of the regular
school program or activities which directly benefit the school and/or
students;
b. regular meetings of PTO/PTA AND PTO/PTA councils;
2 of 6
Haleyville City
FILE: KG
c. Board of Education meetings and activities;
d. State Department of Education sponsored area or regional
meetings;
e. parent organizations such as Band Booster Club, PTO/PTA, or
athletic booster clubs.
3.
Groups-allowed to use facilities for a fee
The following groups or organizations may be allowed to use school
facilities in accordance with a schedule of rental fees adopted
by the Board.
a. recognized charitable or welfare groups;
b. civic clubs or organizations of the city;
c. organizations sponsored by and/or through the City of Haleyville.
4.
Other Organizations
In the event organizations not listed in the above categories apply
for the use of facilities, the principal shall contact the office of
the Superintendent of Schools to determine the classification of such
groups. Board action may be required as determined by the
Superintendent.
Application For Usage
All groups or organizations shall submit applications for use of
school buildings or grounds to the principal, of the school involved
on forms provided for that purpose. These applications must be
completed and submitted to the school in sufficient time for proper
arrangements to be made.
Approved applications shall become the contract governing the usage of
any facility and shall be distributed by the principal as follows;
a.
copy to the group or organization
b.
copy to the office of the superintendent of schools
c.
copy for school-the principal.
The school principal shall schedule all events, keep an accurate
accounting of all funds and make a monthly report to the Superintendent.
Haleyville City
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FILE: KG
General Regulations
Any group or organization using school property shall be liable for any
loss, damage, or expense that may arise or be caused in any way by such use or
occupancy of school property. In the event property loss is incurred as a
result of the use of the facility by an outside group, the amount of the
damage shall be decided upon by the principal.
When school facilities are being used by non-school groups, no fixed
school property shall be moved. Anyone in violation of this rule shall be
denied further use of school facilities and held liable for any charges in
returning property to original place or position.
Gambling, the playing of games of chance are prohibited. The use of
alcoholic beverages in school buildings and on school groups is prohibited,
State law prohibits the use of tobacco in school buildings.
School buildings shall not be used to accommodate public dances not
sponsored by the school.
There shall be no temporary or permanent signs, banners, pennants, or
the like, placed in or on school buildings or on school grounds by any group
except those associated with activities sponsored by the school, or school
related organizations with the following exception: Temporary identification
signs may be used only during the actual hours the school facility is used.
At the conclusion of the use of the school facility, the group must remove
the signs.
The use of the building by the non-school organization should in no way
restrict or limit the normal instructional program carried on during regular
school hours. Further, the use of any school equipment is specifically
prohibited unless prior approval has been received from the principal.
Haleyville City
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FILE: KG
Property rental fee
Charitable or other non-profit organizations, e.g., the Girl Scouts, Boy
Scouts, Haleyville Park and Recreation Department, American Red Cross, may
arrange for the use of school facilities without rental charge except for
school custodial compensation. If an admission is charged for any event
sponsored by a non-profit organization such as the above, and the proceeds
therefrom are to be used for other than school related purposes, the regular
rental charge shall be applicable.
The rental fee does not cover payment to policemen, custodial personnel,
school officials, or fire department personnel. When a group or organization
signs a contract to use school facilities, such applicant thereby guarantees
necessary police, custodial and fire protection, subject to the approval of the
Haleyville Police Department and Board of Education, and the payment thereof to
these individuals or organizations. Fees for policemen and firemen, if
assessed, shall be paid directly to these persons by the school :at a rate
agreed upon by the involved parties or departments. The principal or his
designated representative shall establish the time required for custodial
service and include this amount, plus police and fire protection where applica
ble, in the contract. The rental fee for use of a school facility, less
custodial, police, and fire services, shall accompany the approved application.
Applications can be secured from the office of the principal and must be
approved by the principal.
The Haleyville City school district is not in competition with the local
restaurants in providing cafeteria facilities. Exceptions will be made in the
case of local groups when commercial facilities are not available due to the
size or nature of the activity. In keeping with Health Department regulations,
Haleyville City
5 of 6
FILE: KG
However, no preparation of food or other use of kitchen facilities shall be
permitted without the presence and supervision of the lunchroom manager.
The charge for use of school facilities is based upon the cost of utilities,
maintenance, custodial, supervisory, and other services as follows:
RENTAL
_____________________________________________________________________________________
*cafetorium
Haleyville
High School
Haleyville
Elementary
school
gymnasium
class-rooms
cafeteria
--
$100.00
$25.00
$25.00
$100.00
$ 50.00
$25.00
$100.00
Vocational
Center
stadium
$200.00
---
baseball
$75.00(day)
$100.00(night)
------
$25.00(doub
le
classrooms)
_____________________________________________________________________________________
Note:
Custodial, police, and fire services will be added to the above fees based on
length and complexity of duties.
Practice sessions may be scheduled with a fee of one-half the above per
practice session. These must be arranged with building administrators so as to
eliminate conflicts with school activities.
*For outside school groups, a deposit of $300.00 must be in hand before the
cafetorium can be used. School groups will not be asked to submit a deposit,
but will still be responsible for paying for any damage to the premises. If no
damage occurs, the deposit will be returned.
Haleyville City
Minutes of 5/21/91
6 of 6
FILE: KHE
GIFTS TO SCHOOLS
It shall be the policy of the Board of Education that gifts of money or
materials be accepted by the school or any of its organizations only upon the
approval of the principal. Such gifts shall become the official property of the
School District.
Haleyville City
FILE: KM
VISITORS TO THE SCHOOLS
The Board of Education shall instruct its principals to permit visits in the
schools of the school district only by persons who have legitimate business and
have reported to the principal and received his permission and/or for other
specially scheduled events.
Haleyville City
FI LE: KN
PUBLIC COMPLAINTS
Constructive criticism of the schools is welcomed by the Board of
Education whenever it is motivated by a sincere desire to improve the quality of
the educational program or to equip the schools to do their tasks more
effectively. The Board has, however, confidence in its professional staff and
desires to support their actions in order that they be free from unnecessary,
spiteful, or negative criticism and complaint. Therefore, whenever a complaint is
made directly to the Board as a whole or to a Board member as an individual, it
will be referred to the school administration for study and possible solution.
The Board advises the public that the proper channeling of complaints
involving instruction, discipline, or learning materials is as follows:,
1.
teacher
2.
principal
3.
Superintendent
4.
Board of Education
The Board will consider hearing citizen complaints when they cannot be
resolved by the administration. Matters referred to the Board must be in writing
and should be specific in terms of the action desired. The Board will not consider
or act on complaints that have not been explored at the appropriate administration
level.
Haleyville City
L-INTERORGANIZATIONAL RELATIONS
POLICY
SN Excludes education agencies.
LA
Goals and Objectives
LB
School-Community Cooperation
LC
School-Community Programs
LD
School-General Government Relations
LDA
Local Government (Cf. DCCD)
SN Includes central governing and administrative bodies
such as City Council and Mayor's office.
LDAA
LDAB
LDAC
LDAD
LDAE
LDAF
LDAG
LDAH
LDAl
LDAJ
LDAJA
LDAK
LDAL
LDAM
LDAN
LDA0
LDB
Fiscal Authorities
Taxation Authorities
Elections Board (Cf. ABCD)
Public Anti-Poverty Authorities
Public Housing Authorities
Public Health Authorities
Public Welfare Authorities
Parks Department
Recreation Department
Police Department
Interrogations and Investigations (Cf. JCAB)
Fire Department (Cf. EBBA, JGFA)
Civil Defense Agency (Cf.EBBC, JGFA)
Industrial Development Authorities
Planning Authorities
Zoning Authorities
(RESERVED CATEGORY)
SN For use to record relationship with governmental
bodies between the local and state levels-county;
regional, and or metropolitan.
State Government
Legislative Representatives
State Employment Department
Federal Government
Congressional Representatives
LDC
LDCA
LDCB
LDD
LDDA
LE
LEA
LEB
LEC
LED
LEE
LEF
LEG
LEGA
LEGB
School-Community Organizations Relations
Private Social Service Agencies
Parents Organizations
Booster Organizations
Churches
Human Relations Organizations
Neighborhood Associations
Business and Labor Organizations
Work-Study Programs (Also IDCF; Cf. JJC)
Student Banking Programs
RULE
EXHIBIT
FILE: LDAJ
RELATIONS WITH POLICE AUTHORITIES
It shall be the policy of the Board of Education to fully cooperate with law
enforcement agencies in the interest of the welfare of all citizens, At the same
time, schools have the responsibility to parents for the welfare of the students
while they are in the care of the school. To carry out this responsibility, school
officials shall observe the following:
1.
A student in school may not be interrogated by any law enforcement
authority without the knowledge of the school official and with parents
or guardians present if such can be arranged within a reasonable period
of time;
2. Any such interrogation must be done in private with an official school
representative present;
3. A student may not be released into the custody of persons other than
parent or legal guardian, unless placed under arrest by legal authority;
4. If a student is removed from the school by legal authority, parents
shall be notified of this action by school officials as soon as possible.
Ref:
Ala. Code §16-11-18.
Haleyville City
FILE: LEB
PARENT-TEACHER ASSOCIATION
The Board of Education considers the parent-teacher association aft integral
part of the individual school environment.
Parent-Teacher Associations in the respective schools shall function under
its charter and within the general framework of the national organization. Its
purpose is to help promote a better understanding of the needs of the school and of
the program of instruction being provided for students.
Teachers shall be urged to become active members of the association, to
attend its meetings regularly, and participate and assist the association in its
endeavors.
Haleyville City
M-RELATIONS WITH OTHER EDUCATION AGENCIES
MA
M BA
MBB
Goals and Objectives
Local Cultural Institutions Relations (Cf. IFC, KF)
Libraries
Museums
MC
MCA
MCB
Private Schools Relations
Shared Services
Released Time for Religious Instruction (Cf. JBF)
MD
MDA
MDB
MDBA
Interdistrict Relations
Shared Services
Interscholastic Activities (Also IDF)
Interscholastic Athletics (Also IDFA)
ME
MEA
MEB
Education Research and Service Centers (Cf. ICC)
Title III Centers
Regional Laboratories
MF
MFA
MFB
MFC
Colleges and Universities
Shared Services
Student Teaching and Internships
Advanced College Placement (Also IDCE)
MG
MGA
MGB
Associations
Professional Associations (Cf. GBS)
School Boards Associations (Also BGA)
MH
County Education Agency Relations
MI
State Education Agency Relations (Cf. EFDA)
MJ
United States Office at Education Relations (Cf. EFDA)
MK
Educational Accreditation Agency Relations (Cf. IJ)
ML
Professional Visitors and Observers (Cf. KM)
MB
Policy
Rule
Exhibit
rev.
1/72
FILE: MGB
SCHOOL BOARDS ASSOCIATION
The Board of Education shall maintain membership in the Alabama Association
of School Boards.
Ref:
Ala. Code §16-1-6.
Haleyville City
THE CODE FINDER
This index will help you find what goes where fast. All the terms used in the EPS/NSBA school board policy
classification system are listed here in alphabetic order with their codes identified in the left-hand column.
Major terms appear in several places as an aid to the search for proper term placement. (Example: "Activities
Funds Management" and "Student Activities Funds Management.") Italicized terms are either synonyms to
EPS/NSBA descriptors or terms requiring special cross-referencing. (Example: Board of Education Chairman
in place of "School Board President.") The user should. of course, depart as necessary from EPS terminology
to meet local requirements.
CA
BDG,CMB
CC
C
CJ
CL
CI
A
Absences (Use "Leaves and Absences,. and "Student Absences and
Excuses")
Academic Achievement
Academic Freedom
Acceleration
Accidents
Accountability (See discussion in EPS/NSBA Handbook, 2nd Edition)
Accounting and Reporting
Accounting System
Accreditation Agency Relations
Activities Fees
Activities Funds Management
Adjorned Board Meetings
Administration
Administration Goals and Objectives
Administration in Policy Absence
Administration Organization Charts
General School Administration
Administrative Consultants
Administrative Councils, Cabinets, and Committees
Administrative Intern Program
CGE
CGA
CGPFB
CGPEA
CK
CB
CGI
CGPD
CGPA
CGD
CGPE
CGF
CH
CGPG
Administrative Personnel
Assignment
Compensation Guides and Contracts
Conferences and Visitations
Consulting
Development Opportunities
Ethics
Evaluation
Expenses
Health Examinations
Hiring
Nonschool Employment
Orientation
Part-Time
Personal Leaves and Absences
IH
IAA
IHEB
JGFG
DI
DIA
MK
JHA
JHB
BCAD
Page 1
CGB
CGG
CGPF
CGJ
CGBA
CGC
CGN
CGO
CGPFA
CGM
CGH
CGK
CGPB
CGL
CGPH
CGP
CGPC
CN
Co
BDG, CMB
CMAB
CMAC
CMAA
BDF, CMAD
JBC
DFGA
IDG
JQJ
IDCE, MFC
KJ
BBF
HAIC, HBIC
BCBD
JCDAB
BCAA
DC
BF
EGAE
JQ
FFE
FDAB
FGAD
FEAD
FEC
IKE
CGE
Positions
Probation
Professional Leaves and Absences
Promotion
Qualifications and duties
Recruitment
Resignation
Retirement
Sabbaticals
Separation
Supervision
Tenure
Time Schedules
Transfer
Vacations
Working Conditions
Work Load
Administrative Records
Administrative Regulations (Use "Administrative Rules")
Administrative Reports
Administrative Rules
Administration in Policy Absence
Adoption
Dissemination
Drafting
Review
Admissions
Admissions and Gate Receipts
Adult Education Program
Adult Students
Advanced College Placement
Advertising in the Schools
Advisory Committees
Agendas
Negotiations Agendas
School Board Meeting Agendas
Alcohol Use
Annual Board Meetings
Annual Operating Budget
Annual Reports
Annuities
Anomalous Students
Appraisals (Use "Audits")
Appropriations
Arbitration (Use "Impasse Procedures")
Architects
Facility Expansion Long-Range Planning-Architect Involvement
Facility Expansion Project-Architect Responsibilities
Facility Expansion Project Planning-Architect Involvement
Architectural Programming
Assemblies
Assignment
Administrative Personnel
Page 2
rev. 1/72
GCE
GDE
GBE
MG
IDFA, MDBA
AD
JBA
JB
FDAC
FEAC
BDBA
BBE
IJA
DID
JGFF
JN, KHA
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Assistant Principals (See "Job Descriptions")
Assistant Superintendents (See "Job Descriptions")
Associate Superintendents (See "Job Descriptions")
Associations
Athletics
Attendance
Attendance Areas
Compulsory Attendance Ages
Student Attendance
Attendance Officer (See "Job Descriptions")
Attorney
Facility Expansion Long-Range Planning -Attorney Involvement
Facility Expansion Project Planning-Attorney Involvement
Policy Development-Attorney Involvement
School Attorney
Audiovisual Aids (Use "Instructional Materials Centers")
Audiovisual Personnel (See "Job Descriptions")
Audits
Educational
Financial
Automobile Use by Students
Awards and Scholarships
B
Banking (Use "Depository of Funds")
LEGB
IDA
Banking Programs for Students
Basic Instructional Program
Basic Skills Instruction (Use "Basic Instructional Program")
JCDA
JGFE
FGC
DJED
DJEJA
KC
EBBCA,JGFAA
FFAC
DH
BBBD
DJG
FFAA
Behavior Code
Benefits (See "Compensation and Benefits")
Bicycle Use
Bids and Quotations
Facility Expansion
Purchasing
Bill Payment Authorization
Black Studies (Use "Basic Instructional Program")
Board-Community Relations
Board of Education (See "School Board")
Board Organizational Meeting (See "School Board Meetings")
Bomb Threats
Bond Anticipation Notes
Bonded Employees
Bonded School Board Members
Bond Election Campaigns (Use "Information Campaigns")
Bond Payments
Bond Referenda
Page 3
rev. 1172
Bond Sales
FFAB
FFAE
FFAD
DFD
FFA
IKG
Bond Issues
Bond Sales Investment
Bond Sales Reserves
Bond Sales Revenues
Facility Expansion Bond Sales
Book and Science Fairs
Book Complaints (Use "Public Complaints")
Bookkeepers (See "Job Descriptions")
LEC
Booster Organizations Relations
Boycotts (Use "Job Actions")
Breakfasts (See "Food Service")
Broadcasting and Taping
BCBJB, KBCCB
School Board Meetings
KBCDB
Sports and Special Events
Budget
DC
Annual Operating Budget
DCF
Appeals Procedures
DCCA
Deadlines and Schedules
DCG
Encumbrances
FFD
Facility Expansion Annual Budget Use
DCE
Final Adoption Procedures
DCB
Fiscal Year
DCA
Goals and Objectives
DCDB
Hearings and Reviews
DCI
Line Item Transfer Authority
DCCD
Local Government Involvement
DCH
Periodic Budget Reconciliation
DCD
Preliminary Adoption Procedures
DCC
Preparation Procedures
DCDA
Publication of Recommendations
DCCC
Public Involvement
DCEA
Referenda
DCCB,GAB
Staff Involvement
DCCE, JCC
Student Involvement
DN
Surplus Funds
FB
Building Committees
FHCA
Building Plaques
Buildings and Grounds
EBA
Insurance Program
EBH
Leasing and Renting
EBI
Long-Range Maintenance Program
EB
Management
EBJ
Records
EBB
Safety
EBC
Security
EDCB, JCDAD
Bus Conduct
Bus Drivers (See "Job Descriptions")
Buses ',See "Student Transportation")
LEG
Business and Labor Organizations Relations
E
Business Management
By-Laws (Use "Policy Development")
Page 4
C
AEA
IDCC
FEF
DL
ADA
IKD
FGG
DHEH
DJA
DJAB
LED
LDAL
JCA
IHC
IEB
IEC
EBE
IFBEA
IDE
MF
MFA
FB
CL
BBC
BBF
JGCC
LB
LE
LC
GAH,KD
KEA
Cabinets (Use “Councils. Cabinets, and Committees”)
Cafeteria Workers (See “Job Descriptions”)
Calendar
Camps
Capital Equipment Purchasing (Use "Purchasing")
Capitalization Planning
Cash in School Buildings
Censorship (Use "Public Complaints")
Census
Ceremonies and Observances
Certificated Personnel (Use "Professional Personnel")
Change Orders
Facility Expansion
Purchasing
Checking Accounts
Check-Writing Services
Church Relations
Citizens' Committees (Use "Advisory Committees")
Citizenship Education (Use "Basic Instructional Program")
City Government (Use "Local Government")
Civil Defense Agency Relations
Civil Defense Alarms (Use "Warning Systems")
Civil Rights of Minors
Class Gifts (Use "Student Gifts to Schools")
Class Rankings
Classroom Materials (Use "Instructional Materials")
Classroom Organization
Class Size
Cleaning Program
Clerk of the Works (See "Facility Expansion Supervision")
Closed Board Meetings (Use "Executive Sessions")
Closed-Circuit Television
Coaches (See "Job Descriptions")
Cocurricular Activities
Collective Bargaining (Use "Negotiations")
Collegebound Guidance (Use "Guidance")
College Preparatory Program (Use "Basic Instructional Program")
Colleges and Universities
Colleges and Universities Shared Services
Committees
Building Committees
Councils, Cabinets, and Committees
School Board Committees
School Board Advisory Committees
Communicable Diseases
Community
School-Community Cooperation
School-Community Organizations Relations
School-Community Programs
Staff-Community Relations
Community Activities
Community Activities and Performances
Page 5
KEAA
KEAB
GAHA,KDA
IFC, KF
DCCC
KCB
FDAE, FEAE
BDBC
IFCC
IFCA
KG
CGA
GCA
GDA
GBA
BBBE
CEE
GAE
KN
JCE
JBA
IFBG
JCD
IHAD
IHAC
CGPFB
GBRHB
ML
BHA
GAG
LDDA
FEDB
CJ
CGPEA
FDAA
FEAA
GBRGA
BBG
CEH
JM, KHB
EDAC
IKB
IKBA
DJECC
Community Activities and Performances by Students
Community Activities and Performances for Students
Staff Participation in Community Activities
Community Instructional Resources
Community Involvement
Budget Planning
Community Involvement in Decisionmaking
Facility Expansion-Community Involvement
Policy Development
Community Resource Persons
Community Resource Guides
Community Use of School Facilities
Compensation and Benefits
Administrative Personnel Compensation Guides and Contracts
Nonprofessional Personnel- Compensation Guides and Contracts
Paraprofessional Personnel Compensation Guides and Contracts
Professional Personnel Compensation Guides and Contracts
School Board Members Compensation and Expenses
School Superintendent Compensation and Benefits
Complaints
Personnel Complaints and Grievances
Public Complaints
Student Complaints and Grievances
Compulsory Attendance Ages
Computer Assisted Instruction
Conduct
Conferences
Parent Conferences
Student Conferences
Conferences and Visitations
Administrative Personnel Conferences and Visitations
Professional Personnel Conferences and Visitations
Professional Visitors and Observers
Conflict of Interest
School Board Members
Staff
Congressional Representatives Relations
Conservation Education (Use "Basic Instructional Program")
Construction Plans and Specifications
Consultant's
Administrative Consultants
Administrative Personnel Consulting
Facility Expansion Long-Range Planning-Consultant Involvement
Facility Expansion Project Planning-Consultant Involvement
Professional Personnel Consulting
School Board Consultants
School Superintendent Consulting
Contests for Students
Contracted Bus Service
Controversial Issues Teaching
Controversial Speakers
Cooks (See "Job Descriptions")
Cooperative Purchasing
Page 6
rev. 1/72
JDA
DJEC
FEE
FEEB
FEEA
DJED
CL
MH
MB
ICF
ID
IC
ICA
ICFA
ICE
ICD
ICB
ICC
Coordinators ( See “Job Descriptions)
Corporal Punishment
Cost Control
Cost Estimates
Facility Expansion Cost Estimates
Facility Expansion Final Cost Estimates
Facility Expansion Preliminary Cost Estimates
Purchasing Bids and Quotations
Councils, Cabinets, and Committees
County Education Agency Relations
County Government (See "RESERVED CATEGORY")
Crossing Guards (See "Job Descriptions")
Cultural Institutions Relations
Culture-Free Tests (Use "Test Selection and Adoption")
Curriculum
Adoption
Design
Development
Development Resources
Guides and Course Outlines
Pilot Project Evaluation
Pilot Projects
Planning
Research
Curriculum Libraries (Use "Curriculum Development Resources")
Custodians (See "Job Descriptions")
D
EFB
EFD
EF
DE
JCEC
DG
JDB
CK
BBBC
CEG
GAD
IEG
IDDA
Data Collection and Retrieval Methods
Data Dissemination
Data Management
Deans (See "Job Descriptions")
Debt Limitation
Decentralization (Use "School District Legal Status" or "School Board
Authority")
Demonstrations and Strikes by Students
Demonstration Schools (Use "Pilot Projects")
Dental Hygienists (See "Job Descriptions")
Departmentalization (Use "Organization for Instruction")
Department Chairmen (See "Job Descriptions")
Depository of Funds
Desegregation (Use "Attendance Areas" or "Equal Educational Oppor
tunities")
Detention
Development Opportunities
Administrative Personnel
School Board Members
School Superintendent
Staff
Differentiated Staffing
Directors (See "Job Descriptions")
Disadvantaged Programs
Page 7
JD
JGFC
ECD
AFA
JCBB
IDDE
JQH
IDBB
JCDAC
JCAA
MK
M
IJA
FEB
IFBEB
ME
ABCD
LDAC
AFC, EBBD
EBBC,JGFA
FIA
EBGB
IDDFD, JQD
HAH, HBH
GCS
GDS
GBS
LDCB
JJ
FDBD
JBB
JAA
GAAA
ECH
ECF
FEDC
ECD
ECA
ECE
EC
ECB
ECG
IFAC
ECC
CB
GBU
Discipline
Dismissal Precautions
Distribution of Equipment and Supplies
Double Sessions
Dress Code
Driver Training
Orop-Outs
Drug Education
Drug Use
Due Process
E
Educational Accreditation Agency Relations
Education Agencies Relations
Educational Audits
Educational Specifications
Educational Television
Education Research and Service Centers
Election of Board Members
Elections Board Relations
Emergency Closings
Emergency Drills
Emergency Schoolhousing
Emergency Repairs
Emotionally Disturbed Students
Employee Organizations
Negotiating Organization
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Employment Department Relations
Employment of Students
Enrollment Projections
Entrance Age
Environmental Education (Use "Basic Instructional Program")
Equal Educational Opportunities
Equal Opportunity Employment
Equipment and Supplies
Authorized Uses
Equipment Maintenance
Equipment Plans and Specifications
Distribution
Insurance Program
Leasing and Renting
Management
Receiving
Records
Selection and Adoption of Instructional Services
Warehousing
Ethics
Administration
Professional Personnel
Page 8
rev. 1/72
BH
CGI
ICE
IJA
IJ
GCI
GDI
GBI
CEI
II
AFB
IHAA
JQK
GBRHC
BCBK
DJ
CGPD
BBBE
GCRE
GDRF
GBRF
DJD
CEF
JDE
AEB
GCRD
GDRE
GBRE
School Board Members
Evaluation
Administrative Personnel
Curriculum Pilot Project
Educational Audit
Instructional Program
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
School Superintendent
Testing Program
Evening Sessions
Examinations
Exchange Students
Exchange Teaching
Executive Sessions
Expenditures of Funds
Expenses
Administrative Personnel
Board Members
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Reimbursement Procedures
School Superintendent
Expulsion
Extended School Year
Extra Duty
Nonprofessional Personnel Overtime
Paraprofessional Personnel Extra Duty
Professional Personnel Extra Duty
F
FDBA
FDBB
Facilities Inventory
Facilities Obsolescence Determination
Facility Expansion
F
Expansion Program
FA
Goals and Objectives
FD
Long-Range Planning
FE
Project Planning
FGA
Supervision
Fact Finding (Use "Impasse Procedures")
FGDAA
Fair Employment Clause
Family Life Education (Use "Sex Education")
Federal Aid
FDAH,FEAH
Facility Expansion
DD
Federal Aid Eligibility Determination
DFC,FFG
Federal Aid Revenues
LDD
Federal Government Relations
MJ
USOE Relations
DFG
Fees, Payments, and Rentals
EGE
Fidelity Insurance
rev. 1172
Page 9
IFCB
IHAA
DIB
DFJ
LDAK
EBBA
JGFGA
LDAA
D
DCB
IKDA
JGH
EE
EEA, JGHA
EEC
EEB
JQKA
EEA, JGHA
KI
JHB
Field Trips and Excursions
Final Examinations
Financial Aid (See "Federal Aid" or "State Aid")
Financial Reports and Statements
Fines
Fire Department Relations
Fire Prevention
First Aid
Fiscal Authorities Relations
Fiscal Management
Fiscal Year
Flag Displays
Food Service
Food Service
Food Service Management
Free Food Service
Records
Sanitation Inspections
Foreign Students
Free Food Service
Free Materials Distribution in Schools
Fringe Benefits (See "Compensation and Benefits" and "Insurance Managreement")
Fund Raising (Activies Funds Management)
G
DFGA
1DDD
GAJ, JL
DFK
GAJA
GAJB, KHD
JLC, KHC
KH
KHE
JLB
JLA
CA,
DCA
EA
FA
DA
IB
HBB
LA
GAA
HAB
KA
MA
BA
JA
Gate Receipts
Gifted Student Programs
Gifts
Gifts
Gifts and Bequests
Gifts by Staff Members
Gifts to Staff Members
Gifts to Students
Public Gifts
Public Gifts to Schools
Student Gifts to Schools
Stu6ent Gifts to Staff Members
Goals and Objectives
Administration
Budget
Business Management
Facility Expansion
Fiscal Management
Instructional Program
Nonprofessional Personnel Negotiations
Organizational Relations
Personnel Policies
Professional Personnel Negotiations
Public Relations
Relations With Other Education Agencies
School Board
Students
Page 10
rev. V72
IHA
GAE
JCE
IEA
FGDAB
DJEBE
IG,JE
LDAF
IDB
CGPA
GCRA
GDRA
GBRA
JGCA
EGAC
JGC
DCDB
BCAE. KCC
JCBS
ESD
CGD
GCD
GDD
GBD
GCRI
AEAB
JGEA
IDDC
IHB
IHD
IDCG
LDAE
LEE
Grade Level Organization (Use -School District Organization Plan")
Grading Systems
Graduation Ceremonies (Use "Ceremonies and Observances")
Graduation Requirements
Grants
Grievance Procedures
Personnel Complaints and Grievances
Student Grievance Procedures
Grounds Management (Use "Buildings and Grounds Management")
Grouping for Instruction
Group Insurance (Use "Compensation Guides and Contracts" or "insurance Management")
Guarantees
Facility Expansion Affidavits and Guarantees
Purchasing Guarantees
Guidance
Guidance Counselors (See "Job Descriptions
H
Health Authorities Relations
Health Education
Health Examinations
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Students
Health Insurance
Health Services
Hearings
Budget
School Board
Student Hearing Procedures
Heating and Lighting
Hiring
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Holidays
Nonprofessional Personnel Paid Holidays
School Holidays
Home Visits
Homebound Instruction
Homework
Honor Rolls
Honors Program
Hospitalization Insurance (Use "Compensation Guides and Contracts' or
"Insurance Management")
Housing. Authorities Relations
Human Relations Education (Use "Basic Instructional Program")
Human Relations Organizations Relations
11
rev. 1/72
HAM, HBM
IEH
IEIA
IEl
LDAM
FC, KBE
KB
JGCB
FGFA,FHA
DJEBD
IE
IFA
IFBC
FDBC
IB
IA
IFBF
IF
IFB
IFBE
EBA
ECA
FGE
EGE
EG
EGD
EGC
EGA
EGB, JGA
EDB
EGAA
MD
MDA
CI
LDAJA
JCAB
IDF, MDB
IDFA, MDBA
KEC
DIC, FDBA
FFAE
DFL
Impasse Procedures
Inclement Weather Procedures (Use "Emergency Closings")
Independent Study
Individual Help
Individualized Instruction
Industrial Development Authorities Relations
Information Campaigns
Information Program
Inoculations
Inservice Education (See "Development Opportunities")
Inspections
Facility Expansion Project
Purchasing
Instructional Program
Instructional Arrangements
Instructional Materials
Instructional Materials Centers
Instructional Needs Projections
Instructional Program Goals and Objectives
Instructional Program Philosophy
Instructional Radio
Instructional Resources
Instructional Services
Instructional Television
Insurance
Buildings and Grounds
Equipment and Supplies
Facility Expansion
Fidelity
Insurance Program Management
Liability
Property
Staff Insurance Program
Student Insurance Program
Student Transportation
Workmen's Compensation
Insurance Appraisals (Use "Financial Reports and Statements")
Interdistrict Relations
Interdistrict Shared Services
Intern Program
Interrogations, Investigations, and Searches
By Police
By School Officials
Interscholastic Activities
Interscholastic Athletics
Interviews With Staff (Use "News Conferences and Interviews")
Interviews With Students
Intramural Sports (Use "Cocurricular Activities")
Inventories
Investments
Bond Sales Investment
Investment Earnings
12
rev. 1172
HAN, HBN
J
Job Actions
Job Descriptions (Except for "CEB-Superintendent's Duties," all job descriptions, are to be filed as sub-categories of any of the following descrip
tors: "CGBA-Administrative Personnel Qualifications and Duties,"GBBA
-Professional Personnel Q&D," "GC BA-Non professional Personnel
Q&D," or "GDBA-Paraprofessional Personnel Q&D")
Jury Duty (See "Leaves and Absences")
K
L
GCKA
GDKA
GBKA
EBH
ECE
DJF
EDAB
CGPF, CGPG
GCRG
GDRH
GBRH, GBRI
LDCA
IKI
EGD
MBA
EGAB
CD
DCCD
FDAF
FEAF
LDA
DJEE
DFA
Lay-Off
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Lay Readers (See "Job Descriptions")
Leasing and Renting
Buildings and Grounds
Equipment and Supplies
Lease and Rental Payments
Leased Buses
Leaves and Absences
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Legal Counsel (Use "School Attorney")
Legislative Representatives Relations
Lesson Plans
Liability Insurance
Librarians (See "Job Descriptions")
Libraries Relations
Library Materials Selection and Adoption (Use "Supplementary Materials
Selection and Adoption")
Life Insurance
Line and Staff Relations
Local Government
Budget Planning Involvement
Facility Expansion Planning Involvement
Facility Expansion Project Planning Involvement
Local Government Relations
Local Purchasing
Local Tax Revenues
Locker Searches (Use "Interrogations and Searches")
Lunch Service (Use "Food Service")
Lunch Workers (See "Job Descriptions")
13
rev. 1/72
M
EBK
EBI
ECF
EDE
Mail Service
Maintenance
Buildings and Grounds Long-Range Maintenance
Equipment Maintenance
Transportation Maintenance
Maintenance Workers (See "Job Descriptions")
IHEA
Make-Up Opportunities
IDGA
Manpower Training Program
JQF
Married Students
Mayor's Office (Use "Local Government Relations")
Maternity Leave (See "Leaves and Absences")
Media Specialists (See "Job Descriptions")
Mediation (Use "Impasse Procedures")
Medical Insurance (Use "Health Insurance")
JGCD
Medicines
Meetings
GDRD
Paraprofessional Personnel Staff Meetings
GBRD
Professional Personnel Staff Meetings
BCAE,KCC
Public Hearings
BC
School Board Meetings
JQB
Mentally Handicapped Students
IDDFB
Mentally Handicapped Students Program
Merit System
GCAA
Nonprofessional Personnel
GDAA
Paraprofessional Personnel
GBAA
Professional Personnel
Metropolitan Government (See "RESERVED CATEGORY")
Military Leaves (See "Leaves and Absences")
BCBH
Minutes of Board Meetings
Modular Schedules (Use "Scheduling for Instruction")
Municipal Government (Use "Local Government Relations")
MBB
Museums Relations
N
FDC
Naming New Facilities
National School Boards Association (Use "School Boards Associations")
Negotiations
H
Negotiations
HBH
Nonprofessional Personnel Negotiating Organization
HB
Nonprofessional Personnel Negotiations
HAH
Professional Personnel Negotiating Organization
HA
Professional Personnel Negotiations
HAE,HBE
School Board Negotiating Agent
HAC,HBC
Scope of Negotiations
LEF
Neighborhood Associations Relations
Neighborhood Schools (Use "Attendance Areas")
Nepotism (Use "Conflict of Interest")
FDC
New Facilities Naming
KBCB
News Conferences and Interviews
News Coverage
KBC
News Media Relations
rev. 1/72
14
KBCA
BCBJ, KBCC
KBCD
GCE
GCA
GCS
GCI
GCRE
GCRA
GCD
GCKA
GCRG
GCAA
HB
GCRF
GCF
GCRD
GCRI
GCB
GCG
GCJ
GCBA
GCC
GCP
GCO
GCQ
GCN
GCH
GCK
GCL
GCRB
GCM
GCRH
GCR
GCRC
JBCB
CGPE
GCRF
GDRG
GBRG
DJG
BCBB
News Releases
School Board Meeting News Coverage
Sports and Special Events News Coverage
Non Certificated Personnel (Use "Nonprofessional Personnel")
Nongraded (Use "Organization for Instruction")
Nonprofessional Personnel
Assignment
Compensation Guides and Contracts
Employee Organizations
Evaluation
Expenses
Health Examinations
Hiring
Lay-Offs
Leaves and Absences
Merit System
Negotiations
Nonschool Employment
Orientation
Overtime Pay
Paid Holidays
Positions
Probation
Promotion
Qualifications and Duties
Recruitment
Reemployment
Resignation
Retirement
Separation
Supervision
Suspension
Tenure
Time Schedules
Transfer
Vacations
Working Conditions
Work Load
Nonresident Students
Nonschool Employment
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Note and Bond Payments
Notification of School Board Meetings
0
Objectives (Use "Goals and Objectives")
JCEA
Ombudsman
Order of Business (Use "Agendas")
15
rev. 1/72
CC
CCC
CCA
CCB
IEB
L
LA
CGF
GCF
GDF
GBF
BBBB
GCRD
GDE
GDA
GAM
GDS
GDI
GDRF
GDRE
GDRA
GDD
GDKA
GDRH
GDAA
GDRG
GDF
GDB
GDG
GDJ
GDBA
GDC
GDP
GDO
GDQ
GDN
GDRD
GDH
GDK
GDL
GDRB
GDM
GDRI
GDRC
GDR
IHAD
Organizations Charts
Administration
School Building
School District
School District Departmental
Organization for Instruction
Organization of Grade Levels (Use "School District Organization Plan")~
Organizational Relations
Organizational Relations Goals and Objectives
Orientation
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
School Board Members
Overtime Pay
P
Paraprofessional Personnel
Assignment
Compensation Guides and Contracts
Conduct
Employee Organizations
Evaluation
Expenses
Extra Duty
Health Examinations
Hiring
Lay-Offs
Leaves and Absences
Merit System
Nonschool Employment
Orientation
Positions
Probation
Promotion
Qualifications and Duties
Recruitment
Reemployment
Resignation
Retirement
Separation
Staff Meetings
Supervision
Suspension
Tenure
Time Schedules
Transfer
Vacations
Work Load
Working Conditions
Parent Conferences
16
rev. 1/72
LEB
EBBE
LDAH
BBABF
CH
DJCA
FGH
DJF
DJG
DJEJ
DJC
IDDFC, JQC
IEJ
CG
GC
GD
GB
GAE
GAK
DJB
IDDFA, JQA
ICD
LDAN
DB
FED
LDAJA
LDAJ
BDG, CMB
BDBA
BDBC
BDC
BDA
BDD
BDB
BDAA
CM
BDE
BDH
BDF
BDBB
BDBD
GAHB
KIA
Parents Organizations Relations
Parking Controls
Parks Department Relations
Parliamentarian
Parochial Schools (Use "Private Schools Relations")
Part-Time Administrators
Pay Day Schedules
Payment Procedures
Facility Expansion Project
Lease and Rental Payments
Note and Bond Payments
Purchasing
Payroll Procedures
Pensions (Use "Retirement")
Perceptually Handicapped Students
Performance Bonds (Use "Guarantees")
Performance Contracting
Personnel
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Personnel Complaints and Grievances
Personnel Director (See "Job Descriptions")
Personnel Records
Petty Cash Accounts
Physical Education (Use "Basic Instructional Program")
Physical Examinations (Use "Health Examinations")
Physically Handicapped Students
Pilot Projects
Planning Authorities Relations
Planning Programming Budgeting System
Plans and Specifications
Police Department Interrogations and Investigations
Police Department Relations
Policy Development
Administration in Policy Absence
Attorney Involvement
Community Involvement
Policy Adoption
Policy Development System
Policy Dissemination
Policy Drafting
Policy Draft Writer
Policy Implementation
Policy Review
Policy Suspension
Review of Administrative Rules
Staff Involvement
Student Involvement
Political Activities by Staff
Political Campaign Materials Distribution
Positions (See "Job Descriptions")
17
rev. 1/72
JQI
LDAD
JQE
BCBJA, KBCCA
KBCDA
MC
MCA
CGG
GCG
GDG
GBG
JDC
MGA
IFBDA
GBS
GBE
GBA
GBRGA
GBU
GBI
GBRF
GBRE
GBRA
GBD
GBKA
GBAA
HA
GBRG
GBF
GBRI
GBB
GBRH
GBS
GBJ
GBBA
GBC
GBP
GBO
GBQ
GBRHA
GBN
GBRD
GAEA
GBH
GBK
GBL
GBRB
Post-Secondary Students
Poverty Authorities Relations
Practice 79aching (Use "Student Teaching and Internships")
Pregnant Students
Press Services
School Board Meeting
Sports and Special Events
Principals (See "Job Descriptions")
Private Schools Relations
Private Schools Shared Services
Probation
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Students
Professional Associations (See also "Professional Organizations")
Professional Growth (See "Development Opportunities")
Professional Libraries
Professional Organizations (See also "Professional Associations")
Professional Personnel
Assignment
Compensation Guides and Contracts
Consulting
Ethics
Evaluation
Expenses
Extra Duty
Health Examinations
Hiring
Lay-Offs
Merit System
Negotiations
Nonschool Employment
Orientation
Personal Leaves and Absences
Positions
Professional Leaves and Absences
Professional Organizations
Promotion
Qualifications and Duties
Recruitment
Reemployment
Resignation
Retirement
Sabbaticals
Separation
Staff Meetings
Staff Protection
Supervision
Suspension
Tenure
Time Schedules
18
rev. 1/72
GBM
GBRGB
GBRK
GBR
GBRC
GBT
ML
FDBD
FDBE
FDBG
FDBC
FDBF
CGJ
GCJ
GDJ
GBJ
IHE
DO
EGC
DFN
JGD
JGDA
GAHC,KDB
KN
FHC
KH
KB
BCBI, KCA
K
KK
KBA
KL
GBT
DJEAB
DJEA
DJED
DJEJA
DJEAA
DJECC
DJEC
DJEBE
DJEBD
DJEE
DJEJ
DJEBB
DJEG
Transfer
Tutoring for Pay
Vacations
Working Conditions
Work Load
Professional Publishing
Professional Visitors and Observers
Program Development (Use "Curriculum 0eveiopment")
Program Development Officer (See "Job Descriptions")
Projections
Enrollment
Facilities Community Use Needs
Facilities Cost
Instructional Needs
Site Availability
Promotion of Staff
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Promotion and Retention of Students
Properties Disposal Procedure
Property Insurance
Property Sales
Psychological Services
Psychological Testing
Public Appearances by Staff
Public Complaints
Public Dedications
Public Gifts
Public Hearings (Use "Hearings")
Public Information Officer (See "Job Descriptions")
Public Information Program
Public Participation at Board Meetings
Public Relations
Public Sales on School Property
Public’s Right to Know
Public Use of School Records
Publishing
Purchasing
Administrative Leeway
Authority
Bids and Quotations
Bill Payment Authorization
Board Approval
Cooperative Purchasing
Cost Control
Guarantees
Inspections
Local Purchasing
Payment Procedures
Purchasing Guides and Vendor Lists
Purchase Orders and Contracts
19
rev. 1/72
DJEB
DJECB
DJEF
DJEIA
DJEBA
DJEBC
DJEI
Quality Control
Quantity Purchasing
Requisitions
Sales Calls and Demonstrations
Specifications
Trial Tests and Field Checks
Vendor Relations
Q
DJEB
DJECB
BCBFA
IHC
JBG
ECB
CN
FGI
EBJ
ECG
EEC
GAK
BE
JR
EDF
LDAI
CGC
GCC
GDC
GBC
CEC
GCP
GDP
GBP
FFAA
DCEA
MEB
DJD
JBF
MCB
IKC
IDDB
Quality Control
Quantity Purchasing
Quorum for School Board Meetings
R
Racial Balance (Use "Attendance Areas")
Ranking of Students
Readmission of Students
Receiving Equipment and Supplies
Records
Administrative
Building Project
Buildings and Grounds
Equipment and Supplies
Food Service
Personnel
School Board
Student
Student Transportation
Recreation Department Relations
Recruitment
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
School Superintendent
Reemployment
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Referenda
Bond
Budget
Regional Laboratories
Regulations (Use "Administrative Rules")
Reimbursement for Expenses
Released Time
Released Time for Religious Instruction
Religion
Religious Absences (Use "Leaves and Absences" and "Student Absences and Excuses")
Remedial Programs
Page 20
ABCF
EBG
IHAB
CO
FGI
DIB
BF
DJEF
ICC
LDB
DM, FFC
JBCA
CGN
GCO
GDO
GBO
ABCE
CEK
IFBB
IHE
CGO
GCQ
GDQ
GBQ
CEL
DF
GAM
JC
EBGA
DFI
CMA
BCBF
BCBFB
Removal from office
Renting(use “fees, payments, and rentals” or leasing and renting”)
Repairs
Report Cards
Reports
Administrative
Building Project
Financial
School Board Annual Reports
Requisitions
Research
Research Director (See “Job Descriptions”)
RESERVED CATEGORY(County, regional, and/or metropolitan relations)
Reserve Funds
Resident Students
Resignations
Adminisrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professionel Personnel
School Board Members
School Superintendent
Resource Teachers
Retarded Students (Use “Mentally Handicapped Students”)
Retention of Students
Retirement
Administrative Personnel
Nonprofessional personnel
Paraprofessional Personnel
Professional Personnel
School Superintendent
Revenues
Rights and Responsibilites
Staff
Students
Routine Repairs
Royalty Income
Rules
Administrative Rules
Rules of Order
Suspension of the Rules
S
CGPFA
GBRHA
EBB
EBBF
JGF
JGFD
EDC
Sabbaticals
Administrative Personnel
Professional Personnel
Safety
Buildings and Grounds Safety
Safety Inspections
Student Safety
Student Safety Patrols
Student Transportation Safety
21
DJCB,GAL
Salary Deductions
Sales
DFM
KK
DFN
DJEIA
EBF,EEB
CGPB
GCRB
GDRB
GBRB
IEE
IED
EDD
JBC
BBE
BBF
BF
BBE
ABA
BBC
BHC
BBG
ABCD
BH
FGAA
BA
BB
AB
BG
HAE,HBE
B
BD
ABB
BE
BBD,CF
BCAD
BCBD
BCAA
BCBJB
BCBE
BCBK
BCB
BCBH
Equipment and Supplies Sales
Public Sales on School Property
Property Sales
Sales Calls and Demonstrations
Salesmen (Use "Vendor Relations")
Sanctions (Use "Job Actions")
Sanitation
Schedules
Administrative Personnel
Nonprofessional Personnel
ParaProfessional Personnel
Professional Personnel
Student
Scheduling
Scheduling for Instruction
Student Transportation Scheduling and Routing
School Admissions
School Attorney
School Board
Advisory Committees
Annual Reports
Attorney
Authority
Committees
Conflict of Interest
Consultants
Election Method
Ethics
Facility Expansion Responsibilities
Goals and Objectives
Internal Organization
Legal Status
Meetings (See "School Board Meetings")
Members (See "School Board Members")
Memberships
Negotiating Agent
Officers (See "School Board Officers")
Operations
Policy Development
Powers and Duties
Records
School Superintendent Relations
School Board Meetings
Adjourned Meetings
Agendas
Annual Meetings
Broadcasting and Taping
Distribution of Materials
Executive Sessions
Meeting Procedures
Minutes
22
rev. 1/72
BCBJ
BCBB
BCBC
BCBJA
BCAE
BCBI
BCBFA
BCAB
BCBL
BCBF
BCAC
BCBFB
BCBA
BCBG
BBBD
BBBE
BHA
BBBC
BBBA
ABCD
BH
ABC
ABCA
BBBB
ABB
ABCB
ABCF
ABCE
ABCC
ABCDA
BBABD
BBAB
BBAA
BBABF
BBABA
BBABC
BBABE
BBABB
BGA. MGB
CCC
AEA
IDCC
ADA
LB
LE
LC
AF
AC
News Coverage
Notification
Preparation
Press Services
Public Hearings
Public Participation
Quorum
Regular Meetings
Review of Procedures
Rules of Order
Special Meetings
Suspension of Rules
Time and Place
Voting Method
School Board Members
Bonded Members
Compensation and Expenses
Conflict of Interest
Development Opportunities
Duties
Election Method
Ethics
Legal Status
Number
Orientation
Powers
Qualifications
Removal from Office
Resignation
Terms of Office
Unexpired Term Fulfillment
School Board Officers
Clerk
Officer Duties
Officer Method of Election
Parliamentarian
President
Secretary
Treasurer
Vice-President
School Boards Associations
School Buildings Organization Charts'
School Bus Program (Use "Student Transportation")
School Calendar
School Camp Program
SchoolCensus
School-Community Cooperation
School-Community Coordinators (See "Job Descriptions")
School-Community Organizations Relations
School-Community Programs
SchoolDay
School Directories (Use "School-Sponsored Information Media")
School District Organization Plan
23
rev. 1/72
LD
AEAB
IFBD
KBB
IKF
CED
CEE
CEH
CEB
CB
CEI
CEF
ABD
HAF, HBF
CEG
CEA
CEC
CEK
CEL
BBD, CF
CEJ
AEAA
IFCD
AE
IKG
HBC
HAC
JHCAA
EBC
IFAC
IFAB
IIA
IFAA
CGM
GCN
GDN
GBN
CEJ
IDBA
MFA
MDA
School-General Government Relations
School Holidays
School Libraries
School Lunch Service (Use "Food Service")
School Newspapers (Use "Student Publications")
School Nurses (See "Job Descriptions")
School Physicians (See "Job Descriptions")
School Psychiatrists and Psychologists (See "Job Descriptions")
School-Sponsored Information Media
School Social Workers (See "Job Descriptions")
School Stores
School Superintendent
Appointment
Compensation and Benefits
Consulting
Duties
Ethics
Evaluation
Expenses
Legal Status
Negotiations Role
Professional Development Opportunities
Qualifications
Recruitment
Resignation
Retirement
School Board Relations
Separation
School Vacations
School Volunteers
SchoolYear
Science Fairs
Scope of Nonprofessional Negotiations
Scope of Professional Negotiations
Secret Societies
Security of Buildings and Grounds
Selection and Adoption
Instructional Equipment and Supplies
Instructional Supplementary Materials
Tests
Textbooks
Self-Contained Classrooms (Use "Organization for Instruction")
Semester Schedules (Use "Scheduling for Instruction")
Separation
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
School Superintendent
Sex Education
Shared Services
Colleges and Universities
Interdistrict
24
rev. V72
MCA
DFE, FFB
FGB
FDBF
FEDA
JCDAA
JHD
LEA
JGE
GAIA, KDCA
JKB.KEBB
GAIB, KDCB
JKA,KEBA
KBD
IDDF
KIB
BCAC
IDD
FEDB
FEB
FEDC
FED
DJEBA
FEDA
KBCDB
KBCD
KBCDA
GAH, KD'
GAB, DCCB
GAC
FDAD
FEAD
BDBB
GAHA,KDA
GAHB
GAEA
GAHC,.KDB
GAM
GAF
DJECA
FDAG,FEAG
DD
DFB, FFF
MI
LDC
Private Schools
Short Term Notes
Sites
Site Acquisition Procedures
Site Availability Projections
Site Plans and Specifications
Smoking
Snow 0ays (Use "Emergency Closings")
Social Events by Students
Social Service Agencies Relations
Social services
Solicatations
By Staff
By Students
Of Staff
Of Students
Speaker Services
Special Education
Special Interest Materials Distribution
Specialists (See "Job Descriptions")
Special School Board Meetings
Special Programs
Specifications
Construction Plans and Specifications
Educational Specifications
Equipment Plans and Specifications
Plans and Specifications
Purchasing Specifications
Site Plans and Specifications
Sports and Special Events Broadcasting and Taping
Sports and Special Events News Coverage
Sports and Special Events Press Services
Staff-Community Relations
Staff Involvement
Budget Planning
Decisionmaking
Facility Expansion Long-Range Planning
Facility Expansion Project: Planning
Policy Development
Staff Participation in Community Activities
Staff Political Activities
Staff Protection
Staff Public Appearances
Staff Rights and Responsibilities
Staff-Student Relations
Standardization of Goods, Services, and Equipment
State-Add
Facility Expansion
State Aid Eligibility Determination
State Aid Revenues
State Education Agency Relations
State Government Relations
State School Boards Associations (Use "School Boards Associations")
25
rev. 1/72
JBD
DK
JGB
LEGB
IHAC
JHCB
JGC
EGB, JGA
Statistical Research (Use "Data Management")
Strikes (Use "Job Actions" and "Demonstrations and Strikes by Students,,)
Student Absences and Excuses
Student Activities Funds Management
Student Aid Programs
Student Banking Programs
Student Conferences
Student Government
Student Health Services
Student Insurance Programs
Student Involvement
DCCE
BUDGET PLANNING
JCB
DECISIONMAKING
BDBD
EEA
EE
EEC
JA
JGD
JHCC
JR
JGFD
JGE
JP
MFB
EDCB. JCDAD
EDA
EDB
EDE
ED
EDF
EDCA
EDD
EDDA
EDDB, JGGA
JQL
JI
JBD
JGFG
JH
JCDAB
JBCCB
JBCCA
JB
JGFF
JCDA
EDCS, JCDAD
JHCA
JO, KE
JCD
POLICY Development
STUDENT FOOD SERVICE
Free Food Service
Management
Records
Student Policy Goals and Objectives
Student Psychological Services
Student Publications
Student Records
Student Safety Patrols
Student Social Services
Student-Staff Relations
Student Teaching and Internships
Student Transportation Services
Bus Conduct
Carriers
Insurance Program
Maintenance
Management
Records
Safety Inspections
Scheduling and Routing
Special Use of School Buses
Walkers and Riders
Student Veterans
Student Volunteers
Students
Absences and Excuses
Accidents
Activities
Alcohol Use
Assignment to Classes
Assignment to Schools
Attendance
Automobile Use
Behavior Code
Bus Conduct
Clubs
Community Relations
Conduct
26
rev. 1/72
IHAC
JD
JCDB
JCDAC
JJ
JBB
JAA
JS
JLB
JLA
JCE
JBCB
JHC
JHE
JGCA
JDC
IHE
JHCC
JIB
JBG
JC
JGF
IEE
JIA
JCDAA
JHD
JDD
JBCD
KBF
JG
GBRJ
IKH
AEBA,IDCA
CGH
FGA
GCH
GDH
GBH
JGFB
FEE
IFAB
FGEC
GCK
GDK
GBK
JDD
BDH
Conferences
Discipline
Dress Code
Drug Use
Employment
Entrance Age
Equal Educational Opportunity
Fees, Fines, and Charges
Gifts to Schools
Gifts to Staff Members
Grievances and Complaints by Students
Nonresident
Organizations
Performances
Physical Examinations
Probation
Promotion and Retention
Publications
Public Service
Readmission’s
Rights and Responsibilities
Safety
Schedules
School Service
Smoking
Social Events
Suspension
Transfers and Withdrawals
Use of Students in Information Program
Welfare
Substitutes
Arrangements for Substitutes
Substitute Teachers (See "Job Descriptions")
Substitute Teaching
Substitutes
Summer Sessions
Supervision
Administrative Personnel
Facility Expansion Project
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Supervision of Students
Supervisors (See "Job Descriptions")
Supplementary Appropriations
Supplementary Materials Selection and Adoption
Supplies (Use "Equipment and Supplies")
Surety Bonds
Suspension
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Students
Suspension of Policies
27
BCBFB
Suspension of Board Meeting Rules
T
DFEA
LDAB
IFBA
IKI
IKB
GBRHC
MFB
IKC
IKA
IEF
IFBEA
IFBEB
IFBE
CGK
GCL
GDL
GBL
IJA
IIB
II
IIA
IIC
IFAA
MEA
EBBE
CGL
GCM
GDM
GBM
JBCD
IDCD
DJEBC
Tax Anticipation Notes
Taxation Authorities Relations
Teacher Aides
Teacher Contracts (Use "Professional Personnel Compensation Guides and
Contracts")
Teachers (See "Job Descriptions")
Teachers Associations (See "Professional Organizations" and "Professional
Associations")
Teachers' Lesson Plans
Teaching
Controversial Issues Teaching
Exchange Teaching
Student Teaching and Internships
Teaching About Religion
Teaching Method's
Team Teaching
Television
Closed-Circuit
ETV
Instructional
Temporary Facilities to Meet Expansion Needs,
Tenure
Administrative Personnel
Nonprofessional Personnel
Paraprofessional* Personnel
Professional P personnel
Testing
Educational Audit
Test Administration
Testing Program.
Test Selection and Adoption
Use and Dissemination of Test Results
Textbook Selection and Adoption
Title III Centers
Time Schedules (See "Schedules
Tornado Warnings (Use "Warning Systems")
Track System (Use "Grouping for Instruction")
Traffic and Parking Controls
Traffic Guards (See,'Job Descriptions")
Transfer
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Students.
Transportation (Use "Student Transportation")
Travel Expenses (Use "Expenses")
Travel Study Program
Trial Tests and Field.Checks
28.
rev. 1/72
JBE
JBCBA
DFH
IHEAA
GBRGB
JHCCA
ABCDA
MJ
JQG
CGPH
GCRH
GDRI
AEAA
EBCA
DJEI
ML
KM
IFCD
JI
BCBG
JGGA, EDDB
ECC
EBBB
LDAG
CGP
GCR
GDR
GBR
CGPA
GCRC
GDRC
GBRC
EGAA
JJC
IDCF, LEGA
LDAO
Truancy
Tuition
Tuition income
Tutoring
Tutoring for Pay
UUnderground Newspapers
Unemployment Insurance (See "Insurance Management.)
Unexpired Board Member Term Fulfillment
United States Office of Education
Universities (Use "Colleges and Universiti6s~')
Unwed Mothers
V
Vacations
Administrative Personnel
Nonprofessional Personnel
Professional Personnel
School Vacations
Vandalism Protection
Vendor Relations
Veterans,(Use "Student Veterans")
Visitations (Use "Conference and Visitations)
Visiting teacher.(See Job Description)
Visitors
Professional Visitors and Observers'
Visitors to the School
Vocational Programs (See Basic Instruction Program")
Volunteers
Adult Volunteers
Student I Volunteers
Voting Method at board Meetings
W
Walkers and Riders
Walkouts and Slowdowns (Use-Job Actions')
Warehousing
Warning Systems
Welfare Authorities Relations
Women'-s Rights (Use 'Equal Educational Opportunity" or "Equal Oppor
tunity Employment's)
Working Conditions
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel
Work Load
Administrative Personnel
Nonprofessional Personnel
Paraprofessional Personnel
Professional Personnel.
Workmen's Compensation Insurance
Work-study employment
Work-study programs
X
Y
Yearbooks (Use "Student Publications")
Year Round Schools (Use "Emended School Year")
Z
Zoning Authorities Relations
30
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