ITB No. EMERGEN_MR&T/CW
RIDER 101
SCOPE OF WORK/SPECIFICATIONS FOR
ANNUAL PREVENTATIVE MAINTENANCE, LOAD BANK TESTING &
CORRECTIVE MAINTENANCE SERVICES
ON EMERGENCY GENERATORS
FOR THE UNIVERSITY OF TEXAS M. D. ANDERSON CANCER CENTER
1.0
GENERAL SCOPE:
Current Operations: M. D. Anderson Cancer Center “M. D. Anderson” Utility Resource
Management currently operates forty-five (45) emergency generators dispersed across the
Texas Medical Center in a variety of clinical, research, administrative and operational
buildings. M. D. Anderson has dedicated significant resources to the dependability and
functionality of its emergency generator fleet. The contractor selected to provide services
(“Contractor”) plays an important role in M. D. Anderson’s reconfiguration of its
emergency generator maintenance, testing and repair operations. The current contract is
designed as a process to be completed on an annual basis and is described below.
2.0
1.1
Contractor shall provide Preventative Maintenance, Load Bank Testing and
Corrective Maintenance services for M. D. Anderson’s emergency generators at
the locations described in Section 2.0.
1.2
Contractor shall meet the qualifications and performance requirements described
in Section 3.0.
1.3
Contractor shall perform Preventative Maintenance Load Bank Testing and
Inspections on a scheduled basis as described in Section 4.0.
1.4
Contractor shall perform Corrective Maintenance on an as needed basis as
described in Section 5.0.
1.5
Quoting procedures are described in Section 6.0.
1.6
Hardcopy and verbal reporting procedures are described in Section 7.0.
EQUIPMENT DESCRIPTION:
2.1
Location: M. D. Anderson Cancer Center
1515 Holcombe Boulevard
Houston, Texas 77030
2.1.1
Gimbel # 1 and 2 generators: (2) 1,100 Kw Detroit diesel
engine/generators sets (480 volt ac output)
MDA_________ Contractor__________
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RIDER 101
2.2
2.1.2
Bates Freeman generator: (1) 1,200 Kw Detroit diesel engine/generator set
(480 volt ac output)
2.1.3
Clinic & Lutheran generators: (2) 2,000 Kw Mustang/Caterpillar diesel
engine/generators sets ( 4160 ac volt output)
2.1.4
New Clark Clinic generators: (2) 1,125 Kw Detroit diesel
engine/generators sets (480 volt ac output)
2.1.5
Basic Research generator: (1) 1,000 Kw Detroit diesel engine/generator
set (480 volt ac output)
Location: M. D. Anderson Cancer Center
6723 Bertner
Houston, Texas 77030
2.2.1
2.3
Location: M. D. Anderson Cancer Center
6767 Bertner
Houston, Texas 77030
2.3.1
2.4
ACB/CPB/Pressler generators: (4) 1,500 Kw Mustang/Caterpillar diesel
engine/generator set paralleled (4,160 volt ac output)
Location: M. D. Anderson Cancer Center
1400 Holcombe Boulevard
Houston, Texas 77030
2.5.1
2.6
Basic Science Research generator: (4) 1,500 Kw Detroit diesel
engine/generator sets paralleled (480 volt ac output)
Location: M. D. Anderson Cancer Center
1220 Holcombe Boulevard
Houston, Texas 77030
2.4.1
2.5
Alkek/CRB generators: (7) 1,750 Kw Mustang/Caterpillar diesel
engine/generator set (480 volt ac output)
Faculty Center generator: (1) 600 Kw CUMMINS diesel engine/generator
set (480 volt ac output)
Location: M. D. Anderson Cancer Center
1700 Holcombe Boulevard
Houston, Texas 77030
2.6.1
Radiation Outpatient Clinic generator: (1) 11.5 Kw Onan diesel
engine/generator set (480 volt ac output)
MDA_________ Contractor__________
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RIDER 101
2.7
Location: M. D. Anderson Cancer Center
7227 Fannin
Houston, Texas 77030
2.7.1
2.8
Location: M. D. Anderson Cancer Center
8515 Fannin
Houston, Texas 77030
2.8.1
2.9
Naomi generator: (1) 200 Kw Onan natural gas engine/generator set (480
volt ac output)
Location: M. D. Anderson Cancer Center
7555 Fannin
Houston, Texas 77030
2.9.1
2.10
Fannin Office Building generator: (1) 80 Kw Kohler diesel
engine/generator set (480 volt ac output)
SCRB #1 generators: (2) 500 Kw diesel Mustang/Caterpillar
engine/generator set (480 volt ac output)
Location: M. D. Anderson Cancer Center
7435 Fannin
Houston, Texas 77030
2.10.1 SCRB #2 generators: (2) 500 Kw diesel Mustang/Caterpillar
engine/generator set (480 volt ac output)
2.11
Location: M. D. Anderson Cancer Center
7777 Knight Road
Houston, Texas 77030
2.11.1 SRB generators: (1) 500Kw & (1) 450 Kw diesel Onan engine/generator
set (480 volt ac output).
2.11.2 MOD LAB & PPB generators: (1) 350 Kw & (1) 500 Kw diesel Onan
engine/generator set (480 volt ac output)
2.12
Location: M. D. Anderson Cancer Center
8000 El Rio
Houston, Texas 77030
2.12.1 El Rio generator: (1) 250 Kw diesel Kohler engine/generator set (480 volt
ac output)
MDA_________ Contractor__________
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RIDER 101
2.13
Location: M. D. Anderson Cancer Center
3000 Pawnee
Houston, Texas 77030
2.13.1 Pawnee generator: (1) 250 Kw diesel Onan engine/generator set (480 volt
ac output)
2.14
Location: M. D. Anderson Cancer Center
5610 Guhn Road
Houston, Texas
2.14.1 Guhn Road generator: (3) 1000 Kw diesel Mustang/Caterpillar
engine/generator sets paralleled (480 volt ac output)
2.15
Location: M. D. Anderson Cancer Center
1100 Holcombe Boulevard
Houston, Texas
2.15.1 HMB Road generator: (1) 1500 Kw diesel Detroit engine/generator sets
(480 volt ac output)
2.16
Location: M. D. Anderson Cancer Center
1840 Old Spanish Trail
Houston, Texas
2.16.1 Proton Therapy generator: (1) 750 Kw diesel Onan engine/generator sets
(480 volt ac output)
2.17
Location: M. D. Anderson Cancer Center
1600 Holcombe Boulevard
Houston, Texas
2.17.1 RHI Road generator: (1) 350 Kw diesel Onan engine/generator set (480
volt ac output)
2.18
Location: M. D. Anderson Cancer Center
6900 Fannin
Houston, Texas
2.18.1 FHB generator: (1) 400Kw diesel Onan engine/generator sets (480 volt ac
output)
2.19
Location: M. D. Anderson Cancer Center
7510 Bertner
Houston, Texas
MDA_________ Contractor__________
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ITB No. EMERGEN_MR&T/CW
RIDER 101
2.19.1 O & M building generator: (1) 500 Kw diesel Onan engine/generator sets
(480 volt ac output)
3.0
QUALIFICATIONS AND PERFORMANCE REQUIREMENTS:
3.1
Contractor must provide M. D. Anderson the names and resumes of the contract
manager and lead technician.
3.2
A lead technician shall be present for all service calls unless otherwise approved
by M. D. Anderson’s Project Coordinator. No more than two (2) lead technicians
shall be designated. A non-lead technician may respond to emergency service
calls if a lead technician is not available.
3.3
Unless notified otherwise, Contractor shall provide all tools and equipment
necessary to meet all requirements specified by any subsequent maintenance
contract arising from this bid.
3.4
Contractor will be placed on M. D. Anderson’s security access list. When
admitted to the facility, Contractor shall report to M. D. Anderson’s Project
Coordinator.
3.5
Contractor shall keep the job site free of debris and in a safe condition throughout
the service call.
3.6
Contractor shall remove waste oil, oil filters and fuel filters from the job site for
proper disposal.
3.7
Contractor shall use only new parts and supplies in accordance with the
equipment manufacturer’s specifications unless otherwise authorized by the
Project Coordinator.
3.8
Prior to the commencement of any service call, Contractor shall confer with the
Project Coordinator prior to any proposed modifications to the maintenance
descriptions and schedules described in this Scope of Work/Specifications.
3.9
Service calls shall not be considered complete until Contractor has submitted the
suitable report to the Project Coordinator. Project Coordinator must approve and
sign all reports within five (5) business days.
3.10
Contractor must have the necessary experience and capability to timely service
and repair the following diesel engine brands: Detroit Diesel, Cummins,
Caterpillar and ONAN.
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ITB No. EMERGEN_MR&T/CW
RIDER 101
3.11
Schedule of Annual Requirements:
3.11.1
Contractor shall propose a qualified test lab that shall be reviewed and
approved by M. D. Anderson’s Project Coordinator.
3.11.2
With an authorized M. D. Anderson representative in attendance,
Contractor shall procure 100% of samples described in Paragraph 3.11.3
below from all generators.
3.11.3
Samples of engine lubrication oil, fuel oil and engine coolant from all
generators must be sent to a qualified lab as described in Paragraph
3.11.1 above and this Paragraph 3.11.
3.11.4
M. D. Anderson must receive reports on samples no less than thirty (30)
calendar days prior to Contractor’s initiation of the required annual
Preventative Maintenance and Inspections.
3.11.5.
Any laboratory samples received that are not acceptable shall
immediately be discussed with M. D. Anderson’s Project Coordinator
and appropriate corrective action shall be taken as needed in
coordination with the Project Coordinator.
3.11.6
For all generator samples received that are acceptable, Contractor shall
schedule such respective generators for Preventative Maintenance and
Inspections no later than thirty (30) calendar days from date of receipt of
acceptable samples.
3.11.7 After performing its annual Preventative Maintenance and Inspections on
M. D. Anderson’s emergency generators, Contractor shall complete all
records of Preventative Maintenance and Inspections on each generator
and submit original records to M. D. Anderson’s Project Coordinator
within five (5) business days except as described for LIFE SAFETY
circuits in Paragraph 4.6.3 below. Contractor shall then discuss with the
Project Coordinator any Corrective Maintenance and Repairs and shall
schedule such in coordination with the Project Coordinator.
3.12
As its needs may change with the grown of the institution, M. D. Anderson may
add additional generators, replace existing generators or remove certain
generators from service during the course of the Preventative and Corrective
Maintenance Agreement. Such changes shall be communicated to Contractor.
Any modifications to Preventative Maintenance and Inspection pricing to reflect
those changes shall be negotiated by Contractor and M. D. Anderson.
MDA_________ Contractor__________
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ITB No. EMERGEN_MR&T/CW
RIDER 101
4.0
PREVENTATIVE MAINTENANCE & INSPECTIONS:
4.1
4.2
Preventative Maintenance Schedule:
4.1.1
Each generator will be inspected and serviced once each year between
February 28th and May 31st. The generators CANNOT be run between the
hours of 6:00 a.m. and 12:00 noon any day of the week. If Contractor test
runs any generator under the maintenance and repair contract in violation
of this time restriction, M. D. Anderson shall consider any such action of
Contractor as a material breach of the contract and may terminate the
contract in accordance with its terms and conditions.
4.1.2
Contractor will assume all material, equipment and labor cost to complete
the Preventative Maintenance and Inspections described in this Paragraph
4.0. PLEASE NOTE: In Paragraphs 4.2 through 4.8 below, all underlined
descriptions that direct Contractor to repair or replace parts/equipment as
needed or as necessary shall be considered separate from Preventative
Maintenance and shall be appropriately quoted and provided to Project
Coordinator, Barry Carmical, as Corrective Maintenance or Repair
according to procedures described in Paragraph 6.2 below.
Engines:
4.2.1
Lubrication System: Contractor will visually check for leaks and condition
of the oil. The Contractor will provide the appropriate oil and filter, shall
change engine lubricating oil and oil filters and shall properly dispose of
the used oil and filters.
4.2.2
Air Cleaners: Contractor will visually check the condition of all air
cleaners. Contractor shall check the condition of all air filters and will
provide labor to change the filters as necessary.
Wet Type Air Cleaners: Clean and change oil once a year. Clean or
replace filter if needed. Contractor shall visually inspect cover seal gaskets
on air filter assemblies and replace as needed.
4.2.3
Governor: Contractor will check and set speed, sensitivity and oil level in
accordance with manufacturer’s recommendation. Contractor shall
lubricate the over speed governor.
4.2.4
Cooling System: Contractor will check the condition of the belts and hoses
and replace as needed. Contractor will check the overall general condition
of the cooling system. Contractor will check the condition of the cooling
water pump and replace seals as
required. Contractor shall inspect the visible internal coolant system
component condition for corrosion damage through the radiator opening.
Contractor shall check the external condition of the radiator and clean as
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ITB No. EMERGEN_MR&T/CW
RIDER 101
needed. Contractor shall check the antifreeze and add, if needed.
Contractor shall check coolant level and change coolant filter. Contractor
shall check the condition of the water-to-water heat exchanger and clean
as needed. Contractor shall pressure test the coolant system and add
additives to antifreeze once a year as needed. Contractor shall check heat
exchanger zinc electrodes and repair or replace as needed..
4.2.5
Ignition System: Contractor shall check the magneto and shall set the
timing, if needed, in accordance with manufacturer’s recommendation.
Contractor shall verify power loss sensing and automatic start along with
all timer settings for sensing, start up, transfer, cool down and shut down.
4.2.6
Electrical System:
4.2.6.1
Contractor will hydrometer test the lead acid battery.
Contractor will check and adjust said battery for proper charge.
Contractor will check the condition of alternator/battery
charger belts and adjust or replace as required. Contractor shall
clean and lubricate battery posts and cables and check the
battery charger for proper operation. Contractor shall inspect
and lubricate the battery charging alternator bearings.
Contractor shall check the specific gravity of the electrolyte of
each cell of each battery and correct as necessary.
4.2.6.2
Contractor shall test and certify the generator amp and
voltmeters at least once every two years to UL standards.
Contractor shall place a tag in visible sight with the
certification date and Contractor’s company name.
4.3 Fuel System:
4.3.1
Contractor will visually check all generator fuel systems for leaks.
Contractor will check all visible connections for leaks and tighten as
required. Contractor will check all flexible hoses and replace as needed.
Contractor will check all fuel injectors and clean if needed. Contractor will
check and clean all fuel strainers as necessary. Contractor shall check the
fuel float switch and the fuel transfer pump. Contractor will check for
water in day tank and main fuel tanks and for proper valve system
alignment. Contractor shall drain water from fuel tanks and test fuel.
Contractor shall add fuel treatment as required. Contractor will replace
flexible fuel hoses as needed.
4.3.2
Contractor will send diesel fuel samples for analysis, as described above,
to an off-site independent lab approved by M. D. Anderson. The lab
reports will be returned to M. D. Anderson’s Project Coordinator within
24 hours for record keeping and analysis.
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RIDER 101
4.3.3 Contractor shall visually inspect all external fuel lines for signs of
deterioration, damage or leakage. Contractor shall visually inspect the
turbo charger for loose connections or leakage and adjust, tighten or repair
as needed. Contractor shall adjust carburetor and change fuel filters once
per year with oil as needed.
4.4
4.5
Exhaust System: Contractor will visually check the system for leaks and
corrosion. Contractor will check condensation trap and muffler condition.
4.4.1
Contractor will inspect the crankcase breather assembly, shall clean as
necessary and shall ensure that the assembly is unrestricted.
4.4.2
Contractor will check all jacket water heaters for proper operation and
adjust or repair as needed.
4.4.3
Contractor will check lubrication of free standing radiator bearings. M. D.
Anderson will lubricate as advised by Contractor.
AC Generator and Electrical Switchgear:
4.5.1
Contractor will visually inspect the generator condition.
4.5.2
Contractor will check lubrication of the rear generator bearing and the end
frame bearing and lubricate as necessary. M. D. Anderson will further
lubricate as advised by the Contractor. Contractor will check slip rings and
commentator for wear and adjust or repair as needed.
4.5.3
Contractor will measure the megawatt output of all generators once a year
and submit all readings in its report within 24 hours to the Project
Coordinator.
4.5.3.1
To further clarify the above Paragraph 4.5.3 and what in the
industry is frequently referred to as “megger” testing, M. D.
Anderson acknowledges that “megger” is a brand name of
measuring/testing instruments. As part of this contract, M. D.
Anderson expects contractor to use a megohmmeter to measure
and/or to annually test the insulation resistance of generator
main rotors and exciter rotors on M. D. Anderson’s generators.
4.5.3.2
The minimum acceptable criteria for M. D. Anderson’s
generators are as follows:
4.5.3.2.1
Test # 1
Insulation resistance of main rotors
1.5 megohms on the 480v generators
100.0 megohms on the 4160v generators
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ITB No. EMERGEN_MR&T/CW
RIDER 101
4.5.3.2.2
4.5.3.3.
4.6
Test # 2
Insulation resistance of exciter rotors
1.5 megohms on the 480v generators
100.0 megohms on the 4160v generators
If minimum acceptable values described above are not
attained, Contractor shall immediately page the Project
Coordinator or Designee from the site of test.
Emergency Generator Controls Monitoring
4.6.1
Contractor will check all the following instrumentation for proper
operation: tachometer, oil & pressure gauge, amp meter, voltmeter, engine
temperature and frequency meter and shall adjust, repair or replace as
necessary. Contractor shall lubricate the tachometer drive.
4.6.2
Contractor will check all timers and relays for proper operation and adjust
as needed. Contractor shall check all generator brushes and valve lashes
and shall adjust, repair or replace as needed.
4.6.3
Contractor will check and verify that all LIFE SAFETY circuits, shut
down devices, pre-alarms and alarms operate properly and shall adjust,
repair or replace as needed. CONTRACTOR SHALL IMMEDIATELY
NOTIFY PROJECT COORDINATOR OR HIS ALTERNATES OF ANY
IMPROPER OPERATION OF ANY LIFE SAFETY CIRCUIT, SHUT
DOWN DEVICE, PRE-ALARM OR ALARM.
4.6.4
Contractor shall check all controls and monitoring checks both locally at
the generator and at the remote annunciators located at M. D. Anderson
facilities and shall adjust, repair or replace as necessary.
4.6.5
Contractor shall annually test protective relays on the emergency
switchgear of the six (6) 4160 voltage generators..
4.6.6
Contractor will annually install batteries in all generator programmable
logic controllers (PLCs).
4.7
Generator Run Tests: Contractor will check all water, oil, oil and fuel levels and
for leaks and shall adjust, repair or replace as needed. Contractor will check for
excessive/unusual vibration or noise. Contractor will make operating adjustments
as needed. Contractor will run engine unloaded before returning engine to service
after any Preventative Maintenance and Inspection work has been performed.
4.8
Contractor shall visually inspect the condition of all belts and tension adjustments
and adjust or replace as needed.
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RIDER 101
4.9
Load Testing.
4.9.1 Contractor shall perform load testing on those generators that fail to meet
the NFPA 110 Standard for ESPS (2005 Edition) Section 8.4.2 that requires
generators to be tested for a minimum of thirty (30) minutes, using one of the
following methods: (1) under operating temperature conditions and at not less
than thirty (30) percent of the Emergency Power System (EPS) nameplate kW
rating; or (2) through loading that maintains the minimum exhaust gas
temperatures as recommended by the manufacturer. Diesel powered EPS
installations that do not meet these requirements must be load tested annually with
supplemental loads according to ESPS Section 8.4.2.3 as follows:
25% of the nameplate rating for 30 minutes
50% of the nameplate rating for 30 minutes
75% of the nameplate rating for 1 hour, for a total of 2 continuous hours.
4.9.2 Load testing must be started by May 1 and be completed no later than May
30. The generators CANNOT be run between the hours of 6:00 a.m. to 12:00 p.m.
noon any day of the week. All load testing will be done after hours or on
weekends. If Contractor load tests any generator in violation of this time
restriction, M.D. Anderson shall consider any such action of Contractor as a
material breach of the contract and may terminate the contract in accordance with
its terms and conditions.
4.9.3 Generators that were load tested during FY06 per the criteria in Paragraph
4.9 above are as follows: OC1 & OC2; Pressler #1-4; OP #1 & 2; Gimbel #2;
BF; MOD LAB; PPB; EL RIO; SCRB 8, 10 & 11; Guhn Road 1-3; HMB; RHI;
Pawnee; Fannin Holcombe Building; and the O&M Building.
5.0
CORRECTIVE MAINTENANCE & REPAIRS.
5.1
Anticipated Repairs are defined as those non-emergency repairs identified by
Preventative Maintenance, Inspections and Load Bank Testing including those
items underlined in Paragraphs 4.2 through 4.9 above.
5.1.4
Contractor shall perform periodic repairs as scheduled by the Project
Coordinator in accordance with the quoting procedures described in
Paragraph 6.0 and the reporting procedures described in Paragraph 7.0
5.1.5
All repairs requiring the generator to be out of service for any length of
time must be coordinated with the Project Coordinator before being taken
out of service.
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5.2
5.3
5.1.6
Permission must be granted by the Project Coordinator who shall schedule
the repairs in coordination with Contractor and other necessary M. D.
Anderson personnel before the identified generator is taken out of service.
5.1.7
After any repairs are made to a generator under a subsequent maintenance
agreement, the unit or units must then be started and its/their operation
must then be verified by the designated M. D. Anderson representative
before returning the generator to service and the lead technician leaving
the site.
Unanticipated Repairs: Unanticipated repairs are defined as those non-emergency
repairs identified during normal operations.
5.2.1
Contractor shall perform periodic repairs as scheduled by the Project
Coordinator in accordance with the quoting procedures
described in Paragraph 6.0 and reporting procedures in Paragraph 7.0.
5.2.2
M. D. Anderson shall pay for all parts/supplies and labor in accordance
with the periodic inspections or operations of the equipment. M. D.
Anderson shall pay for all parts/supplies and labor that are needed to
repair damages caused by abuse, theft, improper operation, acts of third
persons, forces of nature or alteration of the equipment. Any repairs
requested by M. D. Anderson that are outside of those listed above will be
quoted to M. D. Anderson at current rates for parts and labor and
expenses.
Emergency Repairs are defined as those repairs required to sustain LIFE
SAFETY circuits for M. D. Anderson.
5.3.1
6.0
Contractor shall respond on a twenty-four (24) hour basis to an
emergency service call within two (2) hours.
QUOTING PROCEDURES:
6.1
Preventative Maintenance (described in Section 4.0)
6.1.1
Contractor shall provide costs for Preventative Maintenance and
Inspection Services in a lump sum amount with a payment schedule as per
Pricing Schedule No. 1, Rider No. 102.
6.1.2 Contractor shall provide costs for Load Bank Testing Services in a lump
sum amount with a payment schedule as per Pricing Schedule No. 1, Rider
No. 102.
6.1.3 Contractor shall provide costs for Bundled Services (Preventative
Maintenance, Inspections and Load Bank Testing) in a lump sum amount
with a payment schedule as per Pricing Schedule No.1, Rider 102.
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6.2
Corrective Maintenance (described in Section 5.0)
6.2.1
Contractor shall provide labor costs for Corrective Maintenance and
Repairs as described below in Paragraphs 6.2.2 and 6.2.3 on Pricing
Schedule No. 2, Rider No. 102.
6.2.2
Hourly Labor Rates: Contractor shall provide all its personnel labor rates
including straight time, overtime, emergency time and M.D. Anderson
holidays (See Rider 101 – Appendix B for M. D. Anderson holidays).
6.2.3
After performing Preventative Maintenance, Inspections and Load Bank
Testing, Contractor shall under all circumstances provide Project
Coordinator a written cost estimate for Corrective Maintenance and Repair
work on each emergency generator requiring such work. The written
estimate shall include the following:
(1)
Itemized labor rates as provided in Pricing Schedule No. 2,
Rider 102 referenced above;
(2)
Parts and materials itemized at Contractor’s cost; and
(3)
Contractor’s percentage (%) markup for parts and
materials.
The written estimate shall also be provided in a “total not to exceed”
pricing format.
7.0
REPORTING PROCEDURES:
7.1
Contractor shall verbally confer with the Project Coordinator to ascertain the
status of each emergency generator prior to any Preventative or Corrective
Maintenance or Load Bank Testing service work.
7.2
During any scheduled service, Contractor shall verbally confer with the Project
Coordinator upon encountering any emergency situation or any safety hazard.
7.3
Contractor shall verbally confer with the Project Coordinator after any and all
service work is completed.
7.4
Contractor shall provide a written report immediately following a service call.
Contractor may use its own reporting system but such system, if used, must be
discussed and approved by the Project Coordinator before executing any final
inspection and maintenance agreement. Project Coordinator must approve and
sign all reports.
7.5
The reporting procedures and formats described above in Paragraphs 7.5 through
7.6 are required for data collection and performance metrics purposes. M. D.
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Anderson shall consider this information in any decision regarding Contractor’s
performance.
7.6
M. D. Anderson reserves the right to refuse payment for any services performed
by Contractor on M. D. Anderson’s emergency generators if Contractor fails to
first contact Project Coordinator or his designated representative.
8.0 PROJECT COORDINATOR/ DESIGNEE:
8.1
Service Calls are scheduled through and reports made to the personnel listed
below.
8.1.1
8.2.
Project Coordinator:
Barry Carmical, Facilities Engineer
Phone Number: 713-792-2878 Pager: 713-404-6543
8.1.2 Project Coordinator Designees:
Doan Vu, USO
Phone: 713-404-9891
Winfred Meadows,
Phone: 713-606-3714
Diesel Mechanic
Contractor shall submit all invoices in the identical format as used for written
estimates described in Paragraph 6.2.3. above to M. D. Anderson’s Accounts
Payable Department as described in 8.2.1. below:
8.2.1. Accounts Payable
The University of Texas
M. D. Anderson Cancer Center
P.O. 301401
Houston, Texas 77230-1401
9.0
CONTRACT PERFORMANCE METRICS.
M. D. Anderson shall compile the following contract performance data during the term of
the maintenance and repair contract. The data shall then be used to evaluate Contractor’s
contract performance to assist M. D. Anderson in making its determination whether to
renew the contract for an additional term.
9.1
The number of invoice discrepancies that vary from requirements described
herein: unapproved modifications (Para. 3.8); post service call verbal
communications (Para 7.3); and satisfactory written report summaries describing
parts, evaluation, data, action taken, summary (Para. 7.5).
9.2
The number of complaints filed by M. D. Anderson personnel that Contractor left
job site in an unclean condition (pares. 3.5 & 3.6).
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9.3
The number of times Contractor submitted its service call reports to Project
Coordinator later than the five (5) business day period requirement (Para. 3.9).
9.4
The number of times Contractor submitted lab sample reports on specific
generators to Project Coordinator less than 30 days prior to commencing its
Preventative Maintenance and Inspections on the respective generator (Para.
3.11.4).
9.5
The number of times Contractor scheduled its Preventative Maintenance and
Inspections on specific generators later than the thirty (30) day period following
M. D. Anderson’s receipt of the respective acceptable lab sample report (Para.
3.11.6).
9.6
The number of times Contractor failed to report to the M. D. Anderson work site
location within two (2) hours of being notified by M. D. Anderson of an
EMERGENCY REPAIR (Paras. 5.3 & 5.3.1).
MDA_________ Contractor__________
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