Roger LaFleur, Project Manager
Division of School Construction
June 26, 2013
Re:
111 Charter Oak Avenue
Hartford, Connecticut 06106
(860) 524-4060
Fax (860) 524-4011
www.crec.org
Request for Proposal for;
Westbrook High School Roof Restoration Project
156 McVeagh Road
Westbrook Connecticut 06498
The Capitol Region Education Council (CREC) will be accepting Proposals from Roofing
Contractors to provide services for the restoration of the Westbrook High School Roof.
A Mandatory Pre-Proposal meeting is scheduled for July 2, 2013 at 2:00 p.m. at
Westbrook High School 156 McVeagh Road, Westbrook CT 06498. Contractors interested
in submitting a proposal will be required to sign in.
Proposal due date: All Proposals shall be delivered by: 2:00 p.m. July 8, 2013 and
shall be delivered to:
Westbrook Board of Education
156 McVeagh Road
Westbrook Connecticut 06498
The documents included as part of this RFP are as follows:
• Request for Proposals
• Plans and Specifications
• Westbrook High School Roof Audit
They may be picked up at the Westbrook Board of Education Offices located at;
Westbrook Board of Education
156 McVeagh Road
Westbrook Connecticut 06498
Brief Project Descriptions: The Westbrook High School roof is in need of restoration. It is
approximately 92,000 s.f and must be completed before August 25, 2013.
Bids must be sealed and clearly marked with the project name and to the attention of Roger
LaFleur.
CREC reserves the right to accept or reject any bids that it deems is in the best interest of
CREC or the Town of Westbrook
REQUEST FOR PROPOSAL
Roof Restoration Services for
Westbrook High School
156 McVeagh Rd
Westbrook, Connecticut 06498
Issue date: June 25, 2013
Proposals Due: July 8, 2013
Capitol Region Education Council
School Construction Division
111 Charter Oak Avenue
Hartford, CT 06106
QUESTIONS: Contact Project Manager, Roger LaFleur, in writing via e-mail rlafleur@crec.org . No questions will
be accepted after July 5, 2013
TABLE OF CONTENTS
I.
Invitation to Submit
II.
Project Description Scope of Services
III.
Timeline of the RFQ/P Process
IV.
Written Proposal
V.
General Terms and Conditions
VI.
Equal Opportunity Employment
VII.
Insurance Requirements
VIII. Contract
IX. Exhibits
Exhibit A - List of Qualifying Projects
Exhibit B - Bid Form
Exhibit C - Intentionally Omitted
Exhibit D - Contract
Exhibit E - Acceptance of Contract Terms
Exhibit F - Project Schedule
I.
INVITATION TO SUBMIT
The Capitol Region Education Council (CREC) will be accepting Proposals from
Roofing Contractors to provide services for the restoration of the Westbrook
High School Roof as listed on the cover sheet.
Proposals should be addressed to Roger LaFleur, Senior Project Manager,
Construction Division and delivered to:
Capitol Region Education Council (CREC)
School Construction Division
108 Charter Oak Avenue
Hartford, CT 06106
A Pre-Proposal meeting is scheduled for July 2, 2013 at 2:00 p.m. at Westbrook High
School 156 McVeagh Road, Westbrook CT 06498
All Proposals shall be delivered by: 2:00 p.m. July 8, 2013
The documents included as part of this RFP are as follows:
1. Request for Proposals – this document
a. Plans and specifications
b. Westbrook High School Roof Audit
II.
PROJECT DESCRIPTION - SCOPE OF SERVICE
Westbrook High School Roof Restoration Scope of Work
The WHS roof restoration project shall consist of a renovation of the existing 92,000 FT² high
school roof. The existing roof is made up of a multi-layered modified bitumen asphalt roof with
a pea stone over cover.
The roof restoration will consist of the following;
1. Removal of the exiting pea stone over cover.
2. Repair and replacement of mod-bit sections as needed based upon infrared scanning.
3. Repair and/or replace all sections of flashings as required
4. Install one new drain in roof area identified in the roof audit with drainage problems
5. Installation of petroleum-based roof coating over the entire high school roof (92,000
FT²)
6. Installation of new pea stone over cover on entire roof
Responsibilities of the Selected Firm- The contracting firm’s responsibilities
shall include but not be limited to the following:
The Contractor shall provide services associated with the contract including,
permitting, construction, and warranty.
• Develop requirements for safety, quality assurance and
schedule adherence
• Attend all design review and other special meetings needed
• Prepare and submit change order documentation for
approval by the Architect and the Owner.
• Develop and maintain a method for tracking and expediting
review and approvals of shop drawings.
• Maintain quality control and ensure conformity to the
“highest” intent of the construction documents.
• Provide cost control through progress payment review and
verification according to approved schedule and contract
amounts and terms.
11. Post-Occupancy and Warranty Phase
•
•
Coordinate, monitor and resolve all warranty issues to the
satisfaction of CREC two years from substantial completion
(beyond where applicable).
Develop and maintain an effective program of all Operating
Manuals, Maintenance Manuals, and any preventative
maintenance data insuring their delivery to the Owner at the
completion of the project.
III. TIMELINE OF THE RFQ/P PROCESS
The following timeline will be followed:
RFP available for pick up
Mandatory Pre-Proposal Mtg.
Proposals due
Scope review
Firm selection
Contract Signing
IV.
WRITTEN PROPOSAL
June 26, 2013 at CREC
2:00 p.m. July 2, 2013 at Westbrook High
School
July 8, 2013 at CREC
July 9, 2013 at CREC
July 10, 2013
July 11, 2013
The written proposal is due July 8, 2013. Firms are required to submit two
(2) copies of their response to the RFP to:
CREC Construction Division
108 Charter Oak Avenue
Hartford, CT 06106
Proposals are to be clearly identified with the title; Westbrook High School
Roof Restoration Project , Attention: Roger LaFleur
The proposal must be organized with the following sections:
Minimum Requirements –
1. Copy of the firms Connecticut Contractors License.
2. Department of Administrative Services (DAS) pre-qualification certificate
indicating pre-qualification in the amount equal to or greater than the
project the firm is submitting on.
3. Original signed Insurance Document (see section VIII). Not an insurance
certificate.
4. Signed acknowledgement of the firm’s acceptance of the contract terms
as identified in Section IV paragraph “Contract” Exhibit H & I.
Absence of any of the above minimum requirements will deem the proposer
unresponsive. The fee proposal will be returned unopened.
VI. GENERAL TERMS AND CONDITIONS
A prospective respondent must be willing to adhere to the following terms and
conditions and by submitting a proposal hereby accepts and will comply with the
terms and conditions of the RFP.
1. Acceptance or Rejection by CREC – CREC reserves the right to accept
and/or reject any or all proposals submitted for consideration to serve the best
interests of Town of Westbrook. Respondents whose proposals are not
accepted will be notified in writing.
2. Ownership of Documents – All documents submitted in response to this
RFP are to be the sole property of CREC and the Town of Westbrook.
3. Ownership of Subsequent Products – Any product, whether acceptable
or unacceptable, developed under a contract awarded as a result of this RFP is
to be the sole property of CREC and the Town of Westbrook unless stated
otherwise in the RFP or contract.
4. Timing and Sequence – Timing and sequence of events resulting from this
RFP will ultimately be determined by CREC or the Town of Westbrook.
5. Oral Agreements – Any alleged oral agreement or arrangement made by a
respondent with any agency or employee will be superseded by the written
agreement.
6. Amending or Canceling Requests –CREC reserves the right to amend or
cancel this RFP prior to the due date and time, if it is in the best interest of
CREC or the Town of Westbrook.
7. Rejection for Default or Misrepresentation – CREC reserves the right
to reject the proposal of the respondent that is in default of any prior contract
or for misrepresentation.
8. Clerical Errors in Awards – CREC reserves the right to correct inaccurate
awards resulting from clerical errors
9. Rejection of Submission – Submissions will be rejected in whole or in part
if they limit or modify any of the terms and conditions and/or specifications of
the RFP.
10. Changes to Submissions– No additions or changes to the original RFP
will be allowed after submittal.
11. Contract Requirements – A formal agreement will be entered into with
the firm selected. The contents of the proposal submitted by the successful
respondent and the RFP will become part of any contract award.
12. Rights Reserved to CREC – CREC reserves the right to award in part,
to reject any and all proposals, in whole or in part, and to waive technical
defects, irregularities and omissions if, in its judgment, the best interests of
CREC or the Town of Westbrook will be served.
13. Withdrawal of Submission – Negligence on the part of the respondent
in preparing the RFP confers no right of withdrawal after the time fixed for the
acceptance of the submission.
14. Assigning, Transferring of Agreement – The successful respondent is
prohibited from assigning, transferring, conveying, subletting or otherwise
disposing of the agreement, its rights, title or interest therein or its power to
execute such agreement to any other person, company, or corporation without
the prior consent and approval in writing by CREC.
VII.
EQUAL OPPORTUNITY EMPLOYMENT
Sec. 7-3 Contract Provisions Required Pertaining to Equal Opportunity in
Employment
1. The respondent agrees and warrants that in the performance of this contract
they will not discriminate or permit discrimination against any person or
group of persons on the grounds of race, color, religious creed, age, marital
status, national origin, sex, sexual orientation, mental retardation or physical
disability, including but not limited to blindness, unless it is shown by such
contractor that such disability prevents performance of work involved, in any
manner prohibited by the laws of the United States, the State of Connecticut,
or the Town in which the school is located . The respondent also agrees to
provide CREC’s Affirmative Action Officer with such information that may
be requested concerning the employment practices and procedures of the
respondent as related to the provisions of this section.
2. The aforesaid provision shall include, but not be limited to, the following:
advertising, recruitment, layoff, termination, rates of pay or other forms of
compensation, conditions or privileges of employment, selection for
apprenticeship, selection or retention of subcontractors, or in the
procurement of materials, equipment or services.
3. Nothing herein is intended to relieve any contractor from compliance with
all applicable federal, state and municipal legislation or provision concerning
equal employment opportunity, affirmative action, non-discrimination and
related subjects during the term of its contract on this project.
VIII.
INSURANCE REQUIREMENTS
CREC’s Insurance Requirements
Contractors and vendors working for and/or doing business with CREC, shall
agree as a condition of acceptance to furnish and maintain, at their own expense,
for the duration of any project, work, contract the following policies of insurance
covering the following items. Insurance must be primary and endorsed to be
noncontributory by CREC, must be written in an insurance company A.M. Best
rated as “A-VII” or better, and CREC and the Town of Westbrook must be
endorsed to the policy as an additional insured (except Worker’s
Compensation) unless specifically waived in writing by CREC. The respondent
further agrees that any subcontractor they intend to use on CREC assigned
work will be required to submit to the same indemnity and insurance
requirements contained in this schedule. Contractor shall obtain insurance
certificates stating that both Contractor, CREC and the Town of Westbrook
shall be endorsed to the subcontractor’s insurance policies as additional insured
(except in the case of workers compensation).
Indemnity Clause
The respondent, vendor or organization shall save harmless, indemnify, and in
the event of either claim notification or suit will immediately defend CREC and
the Town of Westbrook and any related or subsidiary entities, their officers,
employees and volunteers, from and against all loss, costs, damage, expense,
claims or demands arising out of or caused or alleged to have been caused in any
manner by the performance of work or use of facilities herein provided,
including all suits, claims or actions of every kind or description brought against
CREC or the Town of Westbrook either individually or jointly with the
Contractor, vendor or organization for or on the account of any damage or
injury to any person or persons or property, including the Contractor, vendor
or organization’s employees or their property, caused or occasioned, or alleged
to have been caused or occasioned in whole or in part by the Contractor,
vendor or organization, including any subcontractor, their employees or agents.
Certificates of Insurance
Before starting any work, the Contractor, vendor or organization shall furnish to
CREC a certificate of insurance indicating, specifically, the existence of those
coverage’s and limits set forth as follows. CREC and the Town of Westbrook
must be named on the insurance certificate as “additional insured ATIMA” for
the coverage’s afforded, and a copy of the actual policy endorsement that adds
CREC and the Town of Westbrook as an additional insured must be attached to
the certificate (Blanket additional insured endorsements are deemed acceptable).
It shall be the duty of contractor, vendor or organization to provide such future
certificates and endorsements to CREC upon renewal or new placement of any
insurance policy which may expire or renew during the term of any project or
engagement. Further, that the contractor, vendor or organization shall give
CREC thirty (30) days notice of any cancellation or change in the terms of such
policy or policies during the periods of coverage. Upon request of CREC, the
contractor, vendor or organization shall furnish to CREC for its examination and
approval such policies of insurance with all endorsements, or copies thereof,
certified by the agent of the insurance company.
The respondent, vendor or organization agrees to forward a signed original of
this Insurance Requirement signed by an authorized Officer or Agent for the
respondent, vendor or organization, to the care of: Capitol Region Education
Council (CREC), 108 Charter Oak Avenue, Hartford, CT 06106 Attention Mr. Roger
LaFleur as an acknowledgement and acceptance to the terms and conditions
stated herein and prior to the commencement of any work being performed.
__________________________________________
__________________________________________
Signed by Contractor
_______________
Date
Independent Contractor
(Major projects or engagements)
Commercial
General
Liability
$1,000,000 per occurrence/
$2,000,000 aggregate bodily injury/property damage
$1,000,000 Personal and Advertising Injury
$2,000,000 Products-Completed operations aggregate
The CGL policy must include coverage for:
• liability from premises and operations.
• liability from products or completed operations.
• liability from actions of independent contractors.
• liability assumed by contract.
Conditions
CREC must be named as “additional
insured” on contractor’s CGL policy
with form CG 20 10 or CG 20 33, and CG 20 37.
The Aggregate limit must apply per job.
Products/completed operations must be carried for
2 years after completion of job/acceptance by owner.
Automobile
Liability
$1,000,000 each accident
$2,000,000 aggregate
for bodily injury/property damage, including hired owned &
non-owned vehicles.
Workers'
Compensation
Liability meeting statutory limits mandated by the state and
Federal laws with minimum limits of :
$1,000,000 each accident for bodily injury by accident
$1,000,000 each employee for bodily injury by disease
$1,000,000 policy limit for bodily injury by disease
$1,000,000
each accident
Employers
Liability
Professional
Liability
$1,000,000
Umbrella
Liability
$10,000,000
Instructions to contractor, vendor or organization
All subcontractors are subject to the same requirements. It is your responsibility to be
sure that subcontractors provide acceptable evidence of insurance.
CREC also requires that they be named on your general liability policy(ies) as an
additional insured. Your general liability policy must be endorsed with ISO Endorsement
CG 20 26 07 04 (or equivalent) or ISO Endorsement CG 20 33 07 04 (or equivalent), and
ISO Endorsement CG 20 37 07 04 (or equivalent). These form numbers must be
specifically referenced on the certificate of insurance. If your insurance company uses
another form to provide CREC with additional insured status on your policies, copies of
those forms must be provided in advance with the certificate for review and approval by
CREC.
The proper name for the entities to be named as additional insured is: “Capitol Region
Education Council, and/or related or affiliated entities” and the Town Of Westbrook.
Evidence of compliance with these requirements is with the ACCORD form 25,
“Certificate of Liability Insurance”, with 30 day notice of cancellation, plus copies of any
required additional insured endorsements. Certificates should be sent to:
Capitol Region Education Council, 111 Charter Oak Ave., Hartford, CT 06106,
Attention: Mr. Roger LaFleur, Director School Construction
Current insurance certificates must be furnished to CREC at all times.
Replacement certificates must be furnished prior to the expiration or replacement of
referenced policies.
X. CONTRACT
Exhibit D the contract is attached hereto and made a part of this RFQ/P.
XI. Exhibits